and West Ella Parish Council

Minutes of the Parish Council Meeting and Annual General Meeting held on Wednesday 9th May 2012 at 7.00pm

Those Present:- Councillors; Mrs. M. Raymond (Chairman), Mr. T. Green, Captain F.E. Holmes, Mrs. M. Jackson, Mr. D. Jordan (Vice-Chairman), Mrs. D. Kaye, Mr. S. Raymond, Mrs. E. Robinson and Mr. M. Whitehead. Mrs. A. Pickering – Clerk

1680 Public Speaking - Mr and Mrs Dawson attended the meeting to ask for help/guidance from the Parish Council to deal with an untidy neighbouring property. Photographs of the property were circulated showing the extent of the problem. After discussion, it was decided that on behalf of the Parish Council, Cllrs. Mrs. E. Robinson and Mr. T. Green visit the property and speak to the occupier about the problem.

Cllr. Mr. M. Whitehead left the meeting at this point, 7.15pm.

It was agreed that if this approach does not have the desired effect then the Clerk contact the Enforcement Officer at E.R.Y.C. to discuss.

1681 Apologies for Absence - None.

1682 Chairman’s Opening Remarks - The Chairman thanked Councillors for their support at the Annual Parish Meeting which took place on 2nd May 2012 and all their hard work between meetings. Special thanks were given to Cllr. Mrs. E. Robinson for her hard work organising the Jubilee events and Cllr. Mrs. M. Jackson for making lavender favours and jubilee bows for the coffee morning. Thanks were given to the Clerk for her work with the annual report and Redcliff Print & Design and also for producing the posters and tickets for the Jubilee events.

1683 Declaration of Interests - None.

1684 Register of Members’ Interests - The Clerk advised that the Register of Members’ Interests forms are due for review. It was agreed that forms be circulated to all Councillors after adoption of a new Code of Conduct.

1685 Election of Officers - The election of Officers took place for the period May 2012 – May 2013.

Chairman - Cllr. Mrs. M. Raymond, proposed by Cllr. Mrs. E. Robinson, seconded by Cllr. Mrs. M. Jackson. Vice-Chairman - Cllr. Mr. D. Jordan, proposed by Cllr. Mr. S. Raymond, seconded by Cllr. Mrs. M. Raymond. Responsible Finance Officer - Mrs. A. Pickering, proposed by Cllr. Mrs. D. Kaye, seconded by Cllr. Mr. D. Jordan. Finance Working Group - Cllr. Mr. T. Green (Chairman), Cllr. Mrs. M. Jackson, Cllr. Mr. S. Raymond and R.F.O. Mrs. A. Pickering. Publicity Officer - Cllr. Mrs. M. Raymond, proposed by Cllr. Mr. T. Green, seconded by Cllr. Mrs. D. Kaye. Responsible Environment Officer (Councillor with a special interest in the Environment) - Cllr. Mrs. E. Robinson, proposed by Cllr. Mrs. M. Raymond, seconded by Cllr. Mrs. D. Kaye. Representation on the Haltemprice Skatepark Committee - Captain F.E. Holmes and Cllr. Mr. D. Jordan (Treasurer). Joint Parish and East Riding Councillor - Cllr. Mr. M. Whitehead. Responsible Planning Officer - Cllr. Mrs. D. Kaye, proposed by Cllr. Mrs. M. Raymond, seconded by Cllr. Mr. D. Jordan.

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Kirk Ella and West Ella Parish Council

Minutes of the Parish Council Meeting and Annual General Meeting held on Wednesday 9th May 2012 at 7.00pm

All members were unanimously in favour of all the proposals, all Officers were duly elected.

Captain Frank E. Holmes was thanked for his outstanding work as Chairman since the Parish Council was established in 2000. A gift was presented to Captain Holmes from all Councillors and the Clerk.

1686 Law & Order

Local Police Report - Crime figures for the month of April 2012 had been received by all Councillors. The Clerk advised that the monthly crime figures can be seen on the Parish Council website. The Clerk advised that P.C.S.O. Chris Wray has been transferred to with immediate effect.

Funding Request - The Clerk read out an email from P.C.S.O. Chris Wray asking for funding towards street rugby in association with the Hull FC Community Team, which would take place during the summer holidays for a six week period at the Haltemprice Leisure Centre. The total cost of the project would be £300, therefore a request had been made to the three local Parish Councils for a donation of £100 each. After discussion, it was proposed by Cllr. Mrs. E. Robinson and seconded by Cllr. Mr. T. Green, that a note be sent out via the Kirk Ella and West Ella grapevine asking if residents would be willing to contribute. All members were unanimously in favour. The Parish Council does not have money set aside for such activities.

1687 Minutes of Previous Meeting - The Clerk was asked to make the following changes to the minutes;

Minute 1672 (1661), insert post after ‘new lamp’. Minute 1676, Kirk Ella and West Ella Conservation Areas, second sentence should read; It was advised by Cllr. Mrs. E. Robinson that these documents can be reviewed after five years of issue.

The minutes of the meeting held on Monday 12th March 2012 were then accepted as a true and faithful record of what took place, and were duly signed by the Chairman.

1688 Matters Arising from Minutes

Minute 1672 (1658, 1646) - The Clerk advised that free copies of the Heritage Trail booklet had been sent to the British Library, Oxford University and Cambridge University.

Minute 1672 (1661) - Cllr. Mrs. M. Jackson confirmed that the street lighting column outside number two Kerry Pit Way had been replaced but had not been painted.

Minute 1673 - It was agreed that a discussion is required at the June Parish Council meeting about how the Parish Council should spend the £3,000 Severe Weather Grant, it was reported that the four salt bins ordered earlier in the year by Cllr. Mr. M. Whitehead had not yet arrived.

Minute 1674 - The Clerk read out a letter from a resident thanking Cllrs. Mrs. M. Raymond and Mrs. D. Kaye for the excellent and patriotic annual report issued recently, and also advised that Kirk Ella and West Ella are fortunate to have such good Councillors.

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Kirk Ella and West Ella Parish Council

Minutes of the Parish Council Meeting and Annual General Meeting held on Wednesday 9th May 2012 at 7.00pm

Minute 1676 - The Clerk advised that Mr. John Skidmore, E.R.Y.C. is now looking into why the gates at the entrance to the King George V Playing Field have still not been repaired and painted.

Minute 1676 - Cllr. Mrs. E. Robinson asked the Clerk to contact E.R.Y.C. about their agreement last year, to mulch the shrub beds on Pine Meadows and request it be done this year. All members in favour.

Minute 1676 - The Clerk advised that a response had not been received from Wolfreton School about the amount of litter being dropped by school children. The Clerk was asked to re-send the letter.

Cllr. Mrs. E. Robinson advised that a meeting had taken place with E.R.Y.C. Highways to discuss the parking problems near the dropped kerb on Pine Meadows which causes problems for wheelchair users, at school start/finish times. It had been agreed that a Keep Clear sign be installed.

Minute 1676 - It was agreed that Commuted Sums be discussed at the June meeting when Cllr. Mr. M. Whitehead is present.

Minute 1677 - It was advised that the E.R.Y.C. Enforcement Officer had visited the Birkdale Close development and passed his findings to the Planning Officer at E.R.Y.C. to decide what action, if any, should be taken. Cllr. Mrs. E. Robinson advised that the site is an unsafe mix of pedestrians and vehicles and something needs to be done. The Clerk was asked to send a letter to the Head of Planning and Development Management at E.R.Y.C. advising that the site is unsafe and it should have been built in accordance with the planning application.

1689 Finance

The financial reports for April and May were circulated for discussion and subsequently approved by the Parish Council.

The following cheques were presented for approval/payment:- 100916 Postage (One Year Supply of Stamps) £101.00 100917 Internet/Telephone Allowance £42.09 100918 HM Revenue & Customs (PAYE and NIC) £22.02 100919 Supplies (Stationery and Cartridges) £119.42 100920 Haltemprice Skatepark Association £500.00 100921 E.R.Y.C. (Pension Contribution Employer & Employee) £158.60 100922 Staff Wages £505.74 100923 Staff Wages £505.74 100924 West Ella Methodist Church (Room Hire) £25.00 100925 St. Andrew’s Church Memorial Hall (Notice Board Hire) £60.00 100926 Redcliff Print & Design (Annual Report) £378.00 100927 Internet/Fuel Allowance/Postage £88.32 100928 NPower (Festive Lighting 2011) £123.21 100929 NPower (Festive Lighting 2011) £18.95 100930 Letterbox Distribution (Annual Report) £59.80 100931 E.R.Y.C. (Pension Contribution Employer & Employee) £158.60

The following deposits had been made into the bank account:- £2189.14 VAT Re-claim £4.50 Sale of Heritage Trail Books £11500.00 Precept

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Kirk Ella and West Ella Parish Council

Minutes of the Parish Council Meeting and Annual General Meeting held on Wednesday 9th May 2012 at 7.00pm

Report by Chairman of the Finance Working Group - Cllr. Mr. T. Green presented the finance report showing the forecast to the end of the financial year. An explanation of variances was given.

Cllr. Mrs. D. Kaye requested that the sum of £279.23 given to the Parish Council from K.E.I.S., must be ring-fenced for maintenance of the village signs. It was also requested that the profit from the sale of Heritage Trail books be ring-fenced for the purchase of blue plaques.

1690 Correspondence

General Correspondence - The following general correspondence had been circulated to Parish Councillors since the March Parish Council Meeting.

Comic Relief ? Local Communities Programme Re: Planning Application – Response from Miss J R Reeve, 12 Redland Drive, Kirk Ella Pine Meadows Willerby & Kirk Ella and Tranby Neighbourhood Policing Team Meeting Dates Haltemprice and Hunsley Community Partnership Meeting Notes 24.2.12 Parish/Town News Release Willerby and Kirk Ella Lost Keys? Insurance Letters Meeting 22.3.2012 ‘Making it Happen’ East Riding Local Development Framework Allocations DPD – ‘Fact Checking’ Exercise Location Chart It’s Your Community Article FW: The Old Hall, Church Lane, Kirk Ella 18.3.2012 Crime info….. Planning Application – 10 Redland Drive, Kirk Ella Viva Club Planning Application for The Old Hall, Kirk Ella 21.3.2012 HFAG Meeting 16th February 2012 – Notes Flood Liaison Group FW: Biowise Smell Re: Eppleworth Road 28.3.2012 Re: Biowise Smell Application for preliminary consent for inclusion in the pharmaceutical list Thomas Wallis – at premises within the vicinity of Gorton Road, Willerby ‘Making it Happen’ East Riding Local Development Framework Allocations DPD – ‘Fact Checking’ Exercise Junction Budget Events – feedback and answers to questions Willerby & Kirk Ella and Tranby Neighbourhood Policing Team Diamond Jubilee Walk Third Local Transport Plan (2011 – 2026) – Network Management Duty Summary of Consultation and Responses to Q6 Local Issues – Updates Final Version FW: Ground breaking project and heritage walk The Old Hall, 25.3.2012 Fancy a walk?? FW: The Old Hall, 25.03.2012 The Old Hall, Church Lane FW: Grapevine Meeting Planning Decision – Erection of detached dwellings with associated access

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Kirk Ella and West Ella Parish Council

Minutes of the Parish Council Meeting and Annual General Meeting held on Wednesday 9th May 2012 at 7.00pm

FW: A good night out in a good cause St Andrews Church Jubilee Summer Fair Re: Snow Clearing Machine! Jubilee 25.3.2012 Parish/Town News Release Willerby and Kirk Ella Standards Committee Agenda – 17 April 2012 Meeting East Riding Parish News – April 2012 Kirk Ella Lighting Crime Figures March 2012 Biowise and Eppleworth Road, 9.4.2012 Suspension London 2012 Olympic Torch Relay Important Announcement Advertising for Willerby Methodist Drama Group Speedwatch Planning Application Re. 10 Redland Drive, Kirk Ella Parish Council Annual Report Location Chart Police Meeting – Request for help FW: Grapevine Update Good News Story Speeding Make your Parish Famous ? Search for a film location Minutes of Community Partnership Meeting The NPPF and Neighbourhood Planning Kirk Ella Dramatic Society Holme on Spalding Moor Parish Council Haltemprice Skate Park FW: Eppleworth Road, Cottingham Meeting for 17th May Willerby & Kirk Ella and Tranby Neighbourhood Policing Team Meeting Dates Farewell FW: Telephone

Parish Post - Cllr. Mrs. D. Kaye expressed her concern about meeting deadlines for planning applications and advised that the dates must be adhered to. It was requested that parish post is circulated more swiftly as some Councillors are receiving items which are out of date. To alleviate the problem with missing planning deadlines, it was agreed to reduce the circulation for planning applications to Cllrs. Mrs. D. Kaye, Mrs. M. Raymond and Mrs. E. Robinson. It was agreed that the Clerk stop circulating grapevine messages as this will reduce the amount of post considerably and the majority of Councillors already receive these messages via email.

1691 Technical - Nothing to discuss at present.

1692 Environmental/Events

Jubilee Group Report and Jubilee Beacon - Cllr. Mrs. E. Robinson gave an update on the arrangements for the Jubilee events. It was advised that Cllrs. Mr. D. Jordan and Mr. M. Whitehead had very kindly purchased a Jubilee beacon to be used by St. Andrew’s Church on Monday 4th June. A discussion took place about who will own and store the beacon after the Jubilee. Some Councillors expressed their concern at the safety issues associated with owning the beacon and therefore it was agreed that further discussion take place at a later date. The Parish Council will have no responsibility for the beacon whilst it is on the Church Tower.

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Kirk Ella and West Ella Parish Council

Minutes of the Parish Council Meeting and Annual General Meeting held on Wednesday 9th May 2012 at 7.00pm

Cllr. Mrs. E. Robinson asked members to consider sending a congratulations card to Queen Elizabeth II. Cllr. Mrs. D. Kaye advised that if East Riding of Council send good wishes this would also be on behalf of all Parish/Town Councils in the East Riding.

Blue Plaques - The Clerk was asked to contact Signs of the Times for a quote for three blue plaques. The Clerk was also asked to contact the PA to the Healey Family asking if a plaque can be ordered for West Ella Hall.

Request for Replacement Litter Bin - The Clerk read out an email from a resident about a litter bin which was removed at the junction of Birkdale Close, Kirk Ella, when the work started on the erection of the new apartments. The Clerk was asked to contact Mr. Needler, and request he arranges to have the litter bin re-instated.

Re-location of Salt Bin - The Clerk read out an email from E.R.Y.C. advising that a resident on Glenfield Drive had requested that the salt bin outside his property be re- located. It was agreed that Cllr. Mrs. E. Robinson visit the site and report back her findings to the Clerk.

Commuted Sums - It was agreed to defer this item to the June Parish Council Meeting.

1693 Planning

Recommendations by the Parish Council to Council on Planning Applications since the March Parish Council Meeting

• Tree Work – Elm Lodge, 24 Church Lane, Kirk Ella – We have no objections to make upon the Section 211 Notice. These trees must be removed but must be replaced with similar because it is within the Conservation area. • Conversion of garage to form additional living accommodation and erection of garage to side – Danby Lodge, 239 West Ella Road, Kirk Ella – Approve. • Tree Work – Land to the Rear of 60 Valley Drive, Kirk Ella – Approve. • Retention of a tree house and play area – 9 West Ella Way, Kirk Ella - Refuse, we feel strongly about this application and request that, if the Planning Officer is recommending a different decision, it should be referred to the appropriate Committee/Sub-Committee. (One page of comments sent to E.R.Y.C.). • Tree Work – 15 Packman Lane, Kirk Ella – We have no objections to make upon the Section 211 Notice. But it must be replaced by similar species. • Erection of single storey extension to rear – 60 South Ella Way, Kirk Ella – Approve. • Alterations and extensions including erection of a two storey extension to front and erection of two storey and single storey extensions to rear (incorporating swimming pool) – 164 Road, Kirk Ella – Approve. • Erection of first floor extension to side, two storey and single storey extensions to rear and porch to front – 10 Redland Drive, Kirk Ella – No Observations. • Erection of a two storey extension to side – 31 St Andrews Mount, Kirk Ella – Approve. • Erection of first floor extension to side – 92 Riplingham Road, Kirk Ella – Approve. • Erection of fencing to existing boundary – West Ella Grange, Tranby Lane – Approve. • Certificate of Lawfulness for continued use of land as a caravan site (single caravan) – The Caravan, 62 Riplingham Road, Kirk Ella – Approve.

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Kirk Ella and West Ella Parish Council

Minutes of the Parish Council Meeting and Annual General Meeting held on Wednesday 9th May 2012 at 7.00pm

• Erection of a single storey extensions to side and rear and two storey extension to the rear – 29 Mill Lane, Kirk Ella – Approve. • Construction of a dormer window to side – 90 South Ella Way, Kirk Ella – Approve. • Erection of two storey extension to side, and single storey extension to rear – 56 Fairfield Avenue, Kirk Ella – Approve. • Construction of dormer extension to front – (Amended Scheme Ref: 11/00545/PLF) – 71 Wolfreton Garth, Kirk Ella – Approve. • Erection of porch canopy to front following removal of existing – 33 Fairfield Avenue, Kirk Ella - Approve. • Erection of a single storey extension to side and rear – 34 Packman Lane, Kirk Ella – Approve. • Variation of Condition 13, relating to hours of opening, of planning reference 05/02401/PLF – Land North of Albion Mill, Albion Lane, Willerby – No Observations. • Erection of wooden shed for the storage of company garden equipment – Riplingham Court, Riplingham Road, West Ella – Approve.

Notices of recent Planning Decisions made by the East Riding of Yorkshire Council • Variation of condition 18 to allow for design modifications (Approved plans) of planning permission 11/02440/PLF – Land East of Wolfreton Hall, Church Lane, Kirk Ella - APPROVED • Tree Work – 15 Packman Lane, Kirk Ella – APPROVED • Tree Work – 31 Elveley Drive, West Ella – APPROVED • Erection of single storey extension to rear and attached garage to side – 26 St Andrews Mount, Kirk Ella – APPROVED • Erection of two detached dwellings with associated access – Land South of The Old Hall, Church Lane, Kirk Ella – APPROVED • Erection of a single storey extension to side and rear and two storey extension to the rear – 29 Mill Lane, Kirk Ella – APPROVED • Erection of first floor extension to side – 92 Riplingham Road, Kirk Ella – APPROVED • Erection of a single storey extension to rear – 4 St Andrews Mount, Kirk Ella – APPROVED • Erection of first floor extension to side, two storey and single storey extensions to rear and porch extension to front – 10 Redland Drive, Kirk Ella – APPROVED • Display of 2 externally illuminated free-standing signs (1x combi-totem – Premier Inn/Beefeater and 1x Lidl) [Revised scheme of 10/04101/pad] – The Ketch, Great Gutter Lane West – APPROVED • Erection of a two storey extension to side – 31 St Andrews Mount, Kirk Ella – APPROVED • Erection of fencing to existing boundary – West Ella Grange, Tranby Lane – APPROVED • Conversion of garage to form additional living accommodation and erection of garage to side – Danby Lodge, 239 West Ella Road, Kirk Ella – APPROVED • Alterations and extensions including erection of a two storey extension to front and erection of two storey and single storey extensions to rear (incorporating swimming pool) – 164 Beverley Road, Kirk Ella - APPROVED

Cllr. Mrs. E. Robinson advised that E.R.Y.C. do not take any notice of the recommendations made by the Parish Council on planning applications. An example being the application for the erection of signage outside Lidl, Great Gutter Lane, the Parish Council strongly opposed this application which was subsequently approved by E.R.Y.C.

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Kirk Ella and West Ella Parish Council

Minutes of the Parish Council Meeting and Annual General Meeting held on Wednesday 9th May 2012 at 7.00pm

1694 Highways

Damaged Village Sign - Cllr. Mr. D. Jordan advised that the Kirk Ella village sign located to the rear of The Ketch had been damaged. Cllr. Jordan had retrieved the top section of the sign which is now safely in storage along with the plaque. The up-right section is very badly damaged, the Clerk was asked to contact E.R.Y.C. Highways to discuss the best way to have this removed. It was agreed to keep the sign and plaque in storage until a more suitable location for its fixing can be agreed.

1695 Date and Time of Next Meeting - The next meeting is scheduled for Monday 11th June 2012 at 7.00pm in the Sixth Form Centre Conference Room, Wolfreton Upper School, South Ella Way, Kirk Ella.

______Chairman’s Signature - 11th June 2012

Meeting closed at 8.50pm.

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