As of 5.04.2012
Conference of Speakers of the European Union Parliaments
Warsaw, 19 – 21 April, 2012
GENERAL INFORMATION
CONFERENCE DATE AND VENUE
Conference of Speakers of the European Union Parliaments will be held in the Plenary Hall of the Sejm in Warsaw at 4/6/8 Wiejska Street. Entry to the building will be allowed only to persons presenting their identification badges at the main entrance to the Sejm (C I).
ARRIVALS AND DEPARTURES OF THE DELEGATIONS
The Speakers, Vice-Speakers and their delegations will be welcomed by representatives of their Embassies in Warsaw and representatives of the Chancellery of the Sejm at the Fryderyk Chopin International Airport and at the Warsaw Military Airport. The VIP lounge at the airport is available to the heads of delegations and members of the delegation accompanying the Speakers upon arrival in Warsaw, and prior to their departure.
Limousines for all Speakers will be provided by the Government Protection Bureau upon arrival in Warsaw, and prior to departure. All other members of the delegations are kindly asked to arrange for their own transport from and to the airport in cooperation with their Embassies.
Fryderyk Chopin International Airport recommends the services of three taxi corporations: ELE SKY TAXI +48 22 811 11 11 www.eletaxi.pl SUPER TAXI +48 22 578 98 00 www.supertaxi.pl SAWA TAXI +48 22 644 44 44 www.sawataxi.com.pl
The cost of transfer from the airport to the city center is approx. PLN 40.
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TRANSPORT DURING THE CONFERENCE
The organisers will provide bus transport from and to the hotels: Sheraton Warsaw, Sofitel Warsaw Victoria and the Westin Warsaw, the Conference venue, as well as the places where other events included in the conference programme will be held.
REGISTRATION OF THE DELEGATIONS
The registration service for the delegations will be available at the hotels from 3.00 pm to 8.30 pm on 19 April and in the Sejm on 20 April from 9.00 am (Information desk). The representatives of the Embassies willing to participate in the Conference (1 person per each delegation) are kindly requested to be register as members of the delegation by their respective parliaments.
IDENTIFICATION BADGES
Identification badges will be distributed to each participant upon presentation of an ID document. All participants are requested to wear Conference badges at all times for security reasons, and to ensure access to buses, Conference rooms and receptions.
The badges are colour-coded as follows:
1. Red – Heads of Delegations 2. Yellow – Secretaries General 3. Green – Other Delegation Members 4. White - Interpreters 5. Grey – Embassy Representatives 6. Blue – Media 7. Black - Security Officers 8. Orange – Host Staff
ACCOMMODATION
After the 5 April 2012 the agreed hotel charges may no longer be available.
Sofitel Warsaw Victoria Hotel ul. Królewska 11 00-065 Warsaw Phone: +48 22 657 82 85 Fax: +48 22 657 81 69 E-mail: [email protected] Website: www.sofitel.com/gb/hotel-3378-sofitel-warsaw-victoria/index.shtml
Sheraton Warsaw Hotel ul. Bolesława Prusa 2 00-493 Warsaw Phone: +48 22 450 6100 Fax: +48 22 450 69 01 2
E-mail: [email protected] Website: www.sheraton.pl
The Westin, Warsaw Al. Jana Pawła II 21 00-854 Warsaw Phone: +48 22 450 80 00 Fax: +48 22 450 80 00 E-mail: [email protected] Website: www.westin.pl
Hotel reservation forms including all necessary details are available on the website of the Conference www.parl2011.pl .
The cost of accommodation is covered by the delegations.
INFORMATION DESK
An information desk will be situated at the main hall of the Sejm (CI) for assistance with practical matters.
CONFERENCE DOCUMENTS
Updated versions of the programme and other documents will be available on the website of the Conference www.parl2011.pl and on the IPEX website www.ipex.eu .The participants are requested to regularly check the information posted there. The final versions of the documents will be delivered to the participants at the venue together with the Conference documents. The Conference documents and papers will be available in English and French.
WEB STREAM FROM THE CONFERENCE
There will be the web stream of the Conference in English available during the Conference, except the 1+1 meeting: http://www.sejm.gov.pl/Sejm7.nsf/transmisje.xsp.
MEETING IN 1+1 FORMULA
The debate in 1+1 formula will be held on 21 April from 9.00 to 10.30 in the Sejm premises, room 106 on the 1 floor. It is up to each delegation to appoint the person accompanying the Speaker or Vice-Speaker. There is no necessity to submit the names of participants in advance. The number of seats will be limited to two per delegation.
There will be a possibility for other members of the delegations to follow the debate in the Conference Secretariat, next to the room 106. For this reason, during the 1+1 meeting, the access to the Conference Secretariat will be restricted for the media, including journalists accompanying the delegations. No web stream of 1+1 meeting is foreseen. Please consult the transfer schedule for the 1+1 meeting in the programme.
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INTERPRETATION
In accordance with article 7 of the Stockholm Guidelines of the Conference of Speakers of the European Union Parliaments, the Sejm will provide interpretation into the following languages:
• Polish • Greek • Spanish • English • Hungarian • Slovak • French • Italian • Croatian • Bulgarian • Latvian • Macedonian • Czech • Lithuanian • Turkish • German • Portuguese
CONFERENCE SECRETARIAT
The Conference Secretariat will be situated nearby the meeting venue, where the participants can use computers with the Internet access, printers and photocopy machine. In addition, Wi-Fi Internet access will be available at the meeting venue.
REQUEST FOR THE FLOOR
All participants willing to take the floor at the Conference will be requested to fill in request for the floor forms for the session concerned. The forms will be attached to the Conference papers available at the venue.
BILATERAL CONTACTS
A room will be available for bilateral contact (bookings are to be made at the information desk or in advance - please contact the contact persons mentioned at the end of this document).
RECEPTIONS
Dinner: Thursday, 19 April, 20.00 – 21.30 Venue: Forteca Restaurant (Zakroczymska 12)
Dinner hosted by Mrs Ewa Kopacz, Marshal of the and Mr Bogdan Borusewicz, Marshal of the Senate, for all participants including accompanying persons. Bus transport will be provided from the hotels to the Forteca Restaurant. Special sitting arrangement for the main table only. Bus transport back to the hotels.
Lunch: Friday, 20 April, 13.00 – 14.30 Venue: Business Club of the National Stadium (Księcia J. Poniatowskiego 1)
The working lunch will be hosted by Mrs Ewa Kopacz, Marshal of the Sejm and Mr Bogdan Borusewicz, Marshal of the Senate, for all participants including accompanying persons. Bus transport will be provided from the Sejm to the reception. Bus transport back to the Sejm.
Dinner: Friday, 20 April, 20.00 – 21.30 Venue: Copernicus Science Centre (Wybrzeże Kościuszkowskie 20) 4
Dinner hosted by Mrs Ewa Kopacz, Marshal of the Sejm and Mr Bogdan Borusewicz, Marshal of the Senate, for all participants including accompanying persons. Bus transport will be provided from the hotels to the dinner venue. There will be a special sitting arrangement for the Speakers only. Before the dinner the participants are invited to have a short visit to the exhibitions of the Copernicus Science Centre. Bus transport back to the hotels.
Lunch: Saturday, 21 April, 13.15 – 15.00 Venue: buildings of the Sejm and Senate
At the end of the Conference a buffet lunch will be hosted by Mrs Ewa Kopacz, Marshal of the Sejm and Mr Bogdan Borusewicz, Marshal of the Senate, for all participants including accompanying persons.
MEDICAL ASSISTANCE
Medical assistance will be provided during the Conference at the Sejm, as well as during all events of the Conference.
SECURITY
The Sejm will provide all necessary security measures. Please be informed that no weapons are allowed inside the buildings of the Sejm and the Senate.
INFORMATION FOR SMOKERS
Smoking is allowed in the Sejm building only in designated locations. The locations are clearly marked and will be accessible to the Conference participants.
CURRENCY
The legal tender in Poland is the ZŁOTY (PLN). 1 PLN ≈ 0.25 EUROS. All major types of payment cards are acceptable in Poland and can be used to pay at most retail and service facilities.
TOURIST INFORMATION AND WEATHER
The average temperatures in Warsaw in April are about 12°C in the day and 7°C at night. For tourist information on Poland and Warsaw please visit the website of the Polish Presidency parliamentary dimension www.parl2011.pl
CONTACT:
Chancellery of the Sejm
Ms Kaja Krawczyk Ms Joanna Kowalska Phone +48 22 694 23 23 Phone +48 22 694 21 61 E-mail: [email protected] E-mail: [email protected]
Fax +48 22 625 45 29 5
5.04.2012
Programme
Conférence des Présidents des Parlements de l’Union européenne
Varsovie, les 19 - 21 avril 2012
Jeudi, 19 avril 2012
Arrivée des délégations et accueil dans les hôtels
Enregistrement des participants dans les hôtels
19.15 Départ des hôtels en bus pour le Restaurant Forteca (Zakroczymska 12)
20.00 Dîner offert par Mme Ewa Kopacz, Maréchal du Sejm, et par M. Bogdan Borusewicz, Maréchal du Sénat (invitations)
Vendredi, 20 avril 2012
Petit déjeuner dans les hôtels
9.00 Départ des hôtels en bus pour le Sejm (Wiejska 4/6/8)
9.30 Ouverture de la Conférence et mot de bienvenue Mme Ewa Kopacz, Maréchal du Sejm et M. Bogdan Borusewicz, Maréchal du Sénat (Salle plénière du Sejm)
Adoption de l’ordre du jour
10.00 Session I La crise de l'unité européenne: que devrions nous faire? Introduction : M. Donald Tusk, Premier Ministre de la République de Pologne Mme Maria da Assunção Esteves, Presidente de l’Assemblée Nationale de la République du Portugal
12.30 Photo de groupe (Hall principal du Sejm)
12.45 Départ en bus pour le Stade National (Księcia J. Poniatowskiego 1)
13.00 Buffet déjeuner (Salle de Business Club du Stade National, invitations)
Départ des bus vers le Sejm
15.00 Session II (Salle plénière du Sejm)
Le contrôle parlementaire de la politique étrangère et de sécurité commune (PESC) et de la sécurité et de défense commune (PSDC)
17.30 Clôture de la session
Retour aux hôtels en bus
19.00 Départ des hôtels en bus pour le Centre des Sciences Copernic (Wybrzeże Kościuszkowskie 20)
Visite au Centre des Sciences Copernic
20.00 Dîner offert par Mme Ewa Kopacz, Maréchal du Sejm et par M. Bogdan Borusewicz, Maréchal du Sénat (invitations)
Retour aux hôtels en bus
Samedi, 21 avril 2012
Petit déjeuner dans les hôtels
Remarque: 8.30 Départ des bus vers le Sejm pour les membres des délégations qui participent à la réunion en format 1+1
9.00 Débat en format 1+1 (Salle 106, Sejm)
Le Traité sur la stabilité, la coordination et la gouvernance au sein de l’Union économique et monétaire - les implications pour les parlements de l'Union européenne
10.30 Pause
Remarque: 10.15 Départ des bus vers le Sejm pour les membres des délégations qui ne participent pas à la réunion en format 1+1
10.40 Session III (Salle plénière du Sejm)
Parlement, opinion publique et médias Introduction : M. André Flahaut, Président de la Chambre des Représentants de Belgique
11.45 Pause - café
12.00 Débat et adoption des Conclusions de la Présidence
13.00 Clôture de la Conférence
13.15 Buffet déjeuner (bâtiments du Sejm et du Sénat)
Départ des délégations