Employee Handbook

2016-2017 EMPLOYEE HANDBOOK For All Employees Cypress-Fairbanks Independent School District TABLE OF CONTENTS 2016-17 Page I. OVERVIEW ...................................................................................................... 1 A. Employee Acknowledgment .................................................................... 2 B. Superintendent’s Letter. ........................................................................... 3 C. Introduction/Trustees ............................................................................... 4 D. Philosophy, Vision and Mission .............................................................. 5 E. District Goals ........................................................................................... 6 II. GENERAL INFORMATION ........................................................................... 7 A. Who Can Help You? ................................................................................ 8 B. Emergency Procedures............................................................................. 9 C. Office Locations....................................................................................... 10 D. Work Schedules and Campus Addresses ................................................. 11-18 E. School District Map ................................................................................. 19-20 F. District Organization Chart ...................................................................... 21 G. District Calendar ...................................................................................... 22 H. District Closed/Non-Optional Holidays ................................................... 23 III. EMPLOYEE RELATIONS .............................................................................. 24 A. Superintendent’s Letter: Healthy Work Place ........................................ 25 B. Equal Opportunity Employment .............................................................. 26 C. Employee Standards of Conduct .............................................................. 26 Compliance with Laws and Policies .................................................. 26-27 Employee Welfare ............................................................................. 27 Breaks for Nursing Mothers......................................................... 27 Prohibited Conduct ............................................................................ 27 Sexual Harassment ....................................................................... 27 Other Prohibited Conduct ............................................................ 28 Reporting Prohibited Harassment .......................................... 28-30 Other Standards of Conduct ............................................................... 30-42 Identification Badges ................................................................... 30 Employee’s Duty to Report ......................................................... 31 Employee’s Duties During an Investigation ................................ 31 Safety Requirements .................................................................... 31 Personnel-Student Relations ........................................................ 31 Dress and Grooming .................................................................... 32 Tobacco and eCigarette Use ........................................................ 32 Electronic Devices/Communication ............................................ 32 Pagers, Phones in the Workplace ........................................... 32 Electronic Recording ............................................................. 32 Electronic Media .................................................................... 33 Limited Electronic Communication with Students ................ 33 Personal Use of Electronic Media................................................ 34 i Confidentiality of Data and Information...................................... 34 Weapons Prohibited ................................................................................. 34 Criminal Conduct ..................................................................................... 35 Obligation to Report Criminal Record ..................................................... 35 Operators of District Vehicles/Travel Allowance Recipients .................. 36 Notice of Traffic Violations ..................................................................... 36 Commercial Driver’s License (CDL) ...................................................... 36 Employee Vehicle Safety ......................................................................... 36 Termination .............................................................................................. 37 Pornography ............................................................................................ 37 Conflict of Interest ................................................................................... 37 Violations of Employee Standards of Conduct ........................................ 38 D. Financial Ethics ........................................................................................ 39 Fraud and Financial Impropriety ................................................. 39 Financial Controls and Oversight ................................................ 39 Fraud Investigations ..................................................................... 40 Federal Awards Disclosure .......................................................... 40 Analysis of Fraud ......................................................................... 40 E. Attendance - Absence from Work ........................................................... 40 F. Non-Exempt Employee Timekeeping Records ....................................... 41 G. Compensatory Overtime for Eligible Employees .................................... 42 H. Personnel Records: Requirements, Maintenance and Access................. 42-46 I. Alcohol and Drugs: Employee Requirements......................................... 46 Drug Free Workplace Requirements Notice ................................ 47 Drug and Alcohol Testing –General Policy ................................. 47 Random Testing for Safety Sensitive Positions ........................... 48 Reasonable Suspicion Testing ..................................................... 48 Drug and Alcohol Offenses ......................................................... 48 Finding of Drug or Alcohol Use and Disciplinary Action ........... 49 J. Requirements and Restrictions for Physical Examinations ..................... 49-51 K. Assignment of Employees and Nepotism ................................................ 52-54 L. Supplemental Duties ................................................................................ 54 M. Work Schedules ....................................................................................... 55 N. Work Made for Hire................................................................................. 55 O. Employee Complaints .............................................................................. 55-63 General Information ..................................................................... 55-56 General Provisions/Filing a Complaint ........................................ 56-61 Complaint Form ........................................................................... 62-63 P. Hazard Communication Act .................................................................... 64 Q. Bloodborne Pathogen Plan ....................................................................... 64-65 R. Asbestos Abatement Program .................................................................. 66 S. Pest Control Information.......................................................................... 66 T. Electronic Communication and Data Management ................................. 66-71 U. Network/Internet Responsible Use Guidelines ........................................ 71-75 V. Computer Software Policy ....................................................................... 75-76 W. E-Mail Usage Guidelines ........................................................................ 76-78 X. CFISD Netiquette..................................................................................... 78-80 Y. ADA, Title IX and 504 Coordinators ...................................................... 80-81 ii Z. Procedures Relating to Reporting Child Abuse/Neglect ......................... 81-82 AA. Student Information ................................................................................. 82-83 IV. BENEFITS ...................................................................................................... 84 A. Required Privacy Notification ................................................................. 85-90 B. Group Medical Insurance Program .......................................................... 91 C. Enrollment Procedures ............................................................................ 92-96 D. Listing of Plans with Contact Information .............................................. 96 E. Plan Options and Rates ............................................................................ 97-108 F. Pre-Existing Condition Limitations and Health Coverage Certifications 108 G. Premium Only Plan .................................................................................. 109 H. Mid-Year Change of Election .................................................................

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