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Type Name Website Comments Major Platform Corporate Microsoft TOOLS In our presentations, Positive People demonstrate how to set up a variety of tools to help manage your workload. Here are a few leaders in this arena (ordered in each category by relevance to our course). Type Name Website Comments Major Platform The most common of the 3 big corporate offerings. (Outlook, GroupWise, IBM Notes). Windows, Windows Corporate Microsoft Outlook www.office365.com All versions can handle the Ease the Load approach, some new additional features make Phone, Mac this the tool of choice for handling work. Built by the same company who developed Wunderlist. A fresh user interface, free for Windows, Android, Corporate Microsoft To Do https://todo.microsoft.com any to use and includes hierarchy (subtasks). Can also link with Outlook tasks for iOS, Web organisations who use Office 365. An excellent addition to Outlook. Provides tools to manage less formal projects. The key Windows, Windows Corporate Microsoft OneNote www.office365.com is to synchronize it with Outlook. Phone, Mac, iOS Corporate IBM Notes (Lotus) www.ibm.com Corporate system. Lost ground to Microsoft Outlook. Rare now. Windows Corporate Novell GroupWise www.novell.com Corporate system. Like IBM Notes it has lost ground to Microsoft Outlook Windows Web, iOS, Android, Good all rounder. Free web service, with many 3rd part apps that link into the Toodledo Personal Toodledo www.toodledo.com Windows Phone, service. Can upgrade for additional features for 15$/year. Windows Android, iOS, Mac, Highly functional and matches the GTD methodology very well. Apps for almost every Personal Todoist www.todoist.com PC, Outlook, Linux, major platform. To use contexts and other features there is a £18/year fee Gmail, Web An excellent tool, originally used for note taking but now has functionality that makes it Web, iOS, Android, Personal Evernote www.evernote.com an option to be a fully functional task management system. - Windows Phone, www.thesecretweapon.org has useful setup videos. Windows One of the best, written from the ground up for GTD (Ease the Load). Only on Apple Personal Omnifocus www.omnigroup.com devices however, so if a PC is a major part of your work, it will be unlikely to be the ideal iOS, Mac solution. Red Cottage, 25 Curriehill Castle Drive, Balerno, EH14 5TA T: 07803 011673 E: [email protected] TOOLS In our presentations, Positive People demonstrate how to set up a variety of tools to help manage your workload. Here are a few leaders in this arena (ordered in each category by relevance to our course). Type Name Website Comments Major Platform Very powerful solution, similar to Omnifocus, but not available on Mac OS. Can be used Windows, iOS, Personal My Life Organized www.mylifeorganized.net to sync securely without cloud if preferred. Unlimited levels for projects/sub-projects. Android Excellent web-based solution which will work on most devices. Created specifically for Personal Nirvana www.nirvanahq.com GTD so matches the terminology well. Web version works offline. Free version only Web, Android, iOS supports 5 projects, but at least allows a trial to see if it is a suitable tool. Provides Outlook/Exchange task sync for iOS with good category sync. Better than the Personal TaskTask www.tasktaskapp.com iOS, Windows Phone built in Reminders app in iOS. There is also a Windows Phone app. Tasks and Notes for MS Personal www.uniqtec.eu Synchronises MS Exchange (Outlook) tasks with an Android Phone or Tablet. Android Exchange Syncs with Outlook/Exchange for Windows Phone. Better functionality than the built-in Personal 2Day www.2day-app.com Windows Phone tasks app on a Windows Phone. Also syncs with Toodledo. Personal ToDo www.todopro.com Syncs with Toodledo service. Nice interface. Handles projects a little more elegantly. iOS, Mac Project and task planning tool especially for teams. Has a rapidly growing userbase. Web, Windows, Mac, Personal Trello www.trello.com Built around Kanban technique. Free tool, additional paid upgrades available. Android, iOS Web, iOS, Android, Personal Nozbe www.nozbe.com From £6/month. Clean interface. Not as functional but worth a look. Windows, Mac Project and task planning system. Developing functionality, the company was purchased Web, Windows, Mac, Personal Wunderlist www.wunderlist.com by Microsoft in 2015. Available on most platforms, good for personal tasks and can be iOS, Android, shared within a team. Windows Phone Red Cottage, 25 Curriehill Castle Drive, Balerno, EH14 5TA T: 07803 011673 E: [email protected] TOOLS In our presentations, Positive People demonstrate how to set up a variety of tools to help manage your workload. Here are a few leaders in this arena (ordered in each category by relevance to our course). Type Name Website Comments Major Platform Similar interface to Trello, built around Kanban, Microsoft launched Planner in 2016 as Personal Microsoft Planner www.office365.com Web an add-on to the Office365 suite. Still in development, but likely to be highly functional. Trying to cover all requirements Personal IQ Tell www.iqtell.com Web, iOS, Android. of workflow Web, iOS, Android, Web-based tool which provides a modern interface. Has native apps for most mobile Personal Rememberthemilk www.rememberthemilk.com Windows Phone, platforms. Free to use, but can upgrade for 25$/year. Windows Open source email client. Not as fully functional as a corporate tool (eg.Microsoft Personal Thunderbird www.mozilla.org/thunderbird Outlook). However, there are add-ons, that increase its functionality. Google "GTD Windows, Mac, Linux Thunderbird" for instructions. Google Tasks sync tool which adds functionality such as categories/contexts, etc. An Personal GTasks www.appannie.com Android, iOS option for those who use Gmail. Red Cottage, 25 Curriehill Castle Drive, Balerno, EH14 5TA T: 07803 011673 E: [email protected].
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