Tech Time Tips
PCI Webinars | Carrie Rogers-Whitehead How this webinar manages it’s time Technology: a time manager and a time waster
To do lists & Notes
Calendars
Project Management
Single vs. Multi-tasking
Other apps and sites
Discussion/Questions The case for no technology
“Advances in communications and technology are supposed to make our lives easier…Instead, they often seem to fill our days with more work and stress.”- Charles Duhigg, author of Smarter, Better, Faster Importance of time management Jobs are more fluid now, without clear deadlines.
Connectedness
Studies show: overwork does not help us, it hurts productivity and mental health Things to consider during the webinar Technology should save you time, not spend it.
Better reviewed and more expensive does not necessarily mean it’s the best for you.
There’s nothing wrong with a pen and paper.
You’re an individual. Pick what works for you.
Work smarter, not longer or harder. To dos and Notes To dos and Notes
Workflowy https://workflowy.com
Trello https://trello.com
Any.do https://www.any.do
Todoist https://todoist.com More To dos and Notes Wunderlist- https://www.wund erlist.com
The Paper app by FiftyThree now has a note function Evernote https://evernote.com/?var =3
Works across platforms, even public computers Upload images and create searchable text Post-it function! Sophisticated tagging Calendars Taking your calendar to Outlook nowthe supports next third level party apps Wunderlist on it’s calendar
Google Keep syncs with your Google calendar
Google calendar on iOS and Android
In 2015 Microsoft bought Sunrise, a online calendar maker and incorporated it into Outlook
Microsoft has OneNote, the equivalent of Google Keep https://www.onenote.com/ More to know
You can sync Facebook events onto your Google Calendar but must do it manually
Franklin Planner does have an online software program http://www.franklincove y.com/tc/software-and- applications/online.html Project Manageme nt Asana- cloud-based project management software https://asana.com
Nozbe- cloud-based project management software https://nozbe.com
Omnifocus 2- pricey but comprehensive https://www.omnigroup.com/omnifoc us Basecamp
Cloud-based with access through a login
Works with your email
Groups conversations
Can use multiple file formats
Creates alerts Single vs. Multi- tasking Dealing with Distractions “Most of the time multi-tasking is an illusion. You think you are multi-tasking, but in in reality you’re actually wasting time switching from one task to another. ”
–Bosco Tjan Cons of Multi-tasking A University of London study found that participants who multitasked during cognitive tasks experienced IQ score declines that were similar to what they’d expect if they had smoked marijuana or stayed up all night. Our brains are not wired to focus on more than one thing at a time. Multi-tasking can be addictive, providing a short dopamine release when responding to another task Emotional IQ can drop when multi-tasking in meetings Other time management and productivity apps and sites Organize your reading Feedly- Save and organize blogs, journals and more https://feedly.com/i/welcome
Pocket- Subscription-based service provides a permanent personal backup of articles and sites you save https://getpocket.com/premium?ep=1
Freemium sites to read offline: Readability, Read It, Reader it later Hootsuite
Social media management tool
Monitor your social networks and their analytics in one place
Schedule social media postings
Search for key words in your social media feeds Stay focused FocusBooster- Records your online sessions, time tracker https://www.focusboosterapp.com
Toggl- Time tracker, aimed at businesses https://toggl.com
Rescue Time- Records online sessions, time tracker https://www.rescuetime.com Other productivity hacks Add Google Goals to interface with your Google calendar iStudiez Pro- planner aimed at students http://istudentpro.com
IFTTT (“if then than that”)- Connects your apps and sets up alerts https://ifttt.com
Swiftkey- Predictive software for typing, helps you type faster https://swiftkey.com/en Discussion and Questions Share your tech time tips! Smarter, Faster,References Better by Charles Duhigg
“10 of the Best Time Management Apps for the Holidays,” by Carrie Rogers-Whitehead, KSL News Media
“The Research is Clear- Long hours Backfire for People and for Companies,” by Sarah Carmichael, Harvard Business Review
Sanbonmatsu DM, Strayer DL, Medeiros-Ward N, Watson JM (2013) Who Multi-Tasks and Why? Multi-Tasking Ability, Perceived Multi-Tasking Ability, Impulsivity, and Sensation Seeking. PLoS ONE 8(1): e54402. doi:10.1371/journal.pone.0054402
Software Insider http://www.softwareinsider.com