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STATE PARKS, RECREATION and TRAVEL COMMISSION Crater of Diamonds State Park, Murfreesboro, AR May 19, 2016

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STATE PARKS, RECREATION and TRAVEL COMMISSION Crater of Diamonds State Park, Murfreesboro, AR May 19, 2016 STATE PARKS, RECREATION AND TRAVEL COMMISSION Crater of Diamonds State Park, Murfreesboro, AR May 19, 2016 Commissioners Present Jim Dailey, Chair Weston Lewey Shash Goyal, Vice Chair Mike Mills Bill Barnes Jim Shamburger Jay Bunyard Cindy Smith John Gill Mike Wilson Bob Knight Randy Wolfinbarger Commissioners Absent LeRoy Dangeau Montine McNulty Danny Ford Ness Sechrest Kalene Griffith Department Staff Present Joe David Rice, Tourism Director Grady Spann, Director, Arkansas State Parks Ron Maxwell, Assistant Tourism Director Cynthia Dunlap, Central Administration Division Director Kris Richardson, Executive Assistant Randy Roberson, Planning and Development Manager Kelly Farrell, Program Services Manager Joe Jacobs, Marketing and Revenue Manager Monika Rued, Public Information Officer Marcel Hanzlik, Region 3 Supervisor Mike Wilson, Region 4 Supervisor Shea Lewis, Region 5 Supervisor Leah DiPietro, Communications Manager Tracy Morales, Group Travel Manager Kristine Puckett, Tourism Development Manager Miranda White, Research Manager Erik Holbrooks, Administrative Specialist, Tourism Division LaJeana Carroll, Administrative Specialist, Parks Division James Howell, Superintendent, Crater of Diamonds State Park Bill Henderson, Assistant Superintendent, Crater of Diamonds State Park Waymon Cox, Interpreter, Crater of Diamonds State Park Doug Carter, Ranger, Mount Magazine State Park Zoie Clift, Travel Writer, Tourism Division SPRTC Minutes May 19, 2016 Pg 2 Aristotle Marla Johnson Jennifer Peper Laura Kirk Whitney Ward CJRW Shelby Woods Brian Kartkiewicz Darin Gray Delanie Thompson Brian Clark Elizabeth Michael Jennifer Morgan Wade McCune Guests Jane Terrell, Queen of Diamonds Inn Bill Ott, Eureka Springs Mayor Rodney Fagan, Murfreesboro Roll Call Chair Jim Dailey called the meeting to order at 8:34 am on Thursday, May 19, 2016. Kris Richardson called roll. Jim Dailey thanked the Swaha Lodge & Marina for hosting dinner the previous evening for the State Parks, Recreation and Travel Commission (SPRTC) and staff. Approval of Agenda Jim Dailey requested approval of the Agenda. Shash Goyal moved to approve the Agenda. Mike Mills seconded and the motion carried. Presentation of Minutes from Previous Meeting Jim Dailey requested approval of the Minutes from the April meeting. Jay Bunyard moved to approve Minutes from the April 21 meeting. Mike Wilson seconded and the motion carried. Financial Report Cynthia Dunlap presented the year-to-date financial report for the period ended April 30, 2016. The expenditures were: Parks Division, $69,474,912 - including construction and grants; Tourism Division, $13,229,599; Keep Arkansas Beautiful, $475,764; Administration Division, SPRTC Minutes May 19, 2016 Pg 3 $2,780,069; and History Commission, $1,589,655. Expenditures for the Department totaled $87,549,999 an increase of 9.0% over the same period FY15. The year-to-date revenues included - operating revenue for Parks Division of $22,059,237, an increase of 17% over the same period FY15; 1/8% Cent Tax revenues of $25,622,756, an increase of 3.68% over the same period FY15; and 2% Gross Tax collections of $12,638,987, an increase of 8.8% over the same period FY15. Bob Knight moved to approve the Financial Report as presented. Mike Mills seconded and the motion carried. EXECUTIVE DIRECTOR’S REPORT Welcome to Murfreesboro Mayor Rodney Fagan welcomed the SPRTC and summarized the history of the Murfreesboro area and mentioned local attractions. Mayor Fagan presented a recommendation for Arkansas Department of Parks and Tourism (ADPT) to promote the Crater of Diamonds State Park and the State of Arkansas at a booth at the Tucson Gem and Mineral Show. Vendor Contract Update Joe David Rice advised SPRTC of the upcoming changes with integrating the ADPT marketing plan; moving from two separate contracts to one contract comprised of advertising and website services. A tentative draft of the timeline for the Request for Proposal (RFP) was presented and discussion ensued. The suggestions will be considered and a revised timeline will be presented at the June meeting. PARKS DIVISION Mount Nebo State Park – Rural Fire Department Randy Roberson reported that Arkansas State Parks (ASP) has benefitted from a partnership agreement with the Mount Nebo Rural Fire Department since 1981. The agreement has been amended several times over the last several years in order to extend the term of the original agreement. The current extension expires June 30, 2016 and a proposed "Sixth Amended Agreement" would extend the term for another five years. Jim Shamburger moved to approve the renewal of the partnership agreement with the Mount Nebo Rural Fire Department and Arkansas Department of Parks and Tourism for a period of five years. Bob Knight seconded and the motion carried. Arkansas Natural and Cultural Resources Council (ANCRC) - FY17 Grant Award Report SPRTC Minutes May 19, 2016 Pg 4 Randy Roberson reported that of the $10,229,324 requested from the ANCRC grant program, ASP was awarded $6,200,000, which is nearly 29% of the funding available. Jim Dailey commented that ADPT was well prepared and presented an excellent presentation for the committee. Prairie Grove Battlefield State Park – Lions Club Clothes Line Fair Agreement Joe Jacobs reported that the Lions Club Clothes Line Fair has been a long standing tradition at Prairie Grove Battlefield State Park. The Lions Club is requesting a renewal agreement for five years. Jacobs noted the only changes were to some of names of the principal parties. Shash Goyal moved to renew the operating agreement with the Lions Club Clothes Line Fair and Arkansas Department of Parks and Tourism for a period of five years. Jay Bunyard seconded and the motion carried. Geocache Maintenance Agreement Joe Jacobs presented that the maintenance agreement with the Park Cache Maintenance Program with the Arkansas Geocachers Association had lapsed and requested renewal for five years. John Gill moved to renew a maintenance agreement with Arkansas Geocache Association and Arkansas Department of Parks and Tourism for a period of five years. Cindy Smith seconded and the motion carried. Cindy Smith shared that Kim Williams, Travel Writer for ADPT, researched and produced a brochure on geocaching and managed a Geocache booth at the Delta Resort Outdoor Expo. Davidsonville Historic State Park New Visitor Center Joe Jacobs reported on the grand opening of the new visitor center at Davidsonville Historic State Park scheduled for May 20, 2016. The presentation included photographs of the exhibits and the new building. The SPRTC was invited to attend the event. Parkin Archeological State Park Post Update Grady Spann updated the Parkin Archeological State Park find that was discussed at April’s commission meeting, identifying / dating the remains of a wooden post – possibly the cross De Soto raised in 1541. Unfortunately, Dr. David Stahle was unable to extract a sufficient number of tree rings to date through dendrochronology. The samples will be sent out for carbon 14 dating. This story has gone worldwide. Archeologists are very interested in the story and the outcome of the carbon 14 dating reports. SPRTC Minutes May 19, 2016 Pg 5 Lake Ouachita State Park Camper Cabins Monika Rued presented on Lake Ouachita State Park camper cabins; the newest overnight rental option available for visitors. The units are a nice option for families to have a camping experience without camping equipment. Discussion ensued about the cost and options for building the units. Devils Den State Park will receive camper cabins in the near future. Monika Rued reported that the Esperanza diamond was scheduled to go to auction in April, 2016. It has been acquired by a Montreal based investment consortium and will not go to auction. Discussion ensued and it is believed the diamond has been acquired to sell to an individual and will stay in North America. One of the latest diamond finds was a 1.8 Hudson Diamond that was found by Gail Hudson. 2016 SPRTC Meeting Schedule Revision Grady Spann requested approval to modify the SPRTC meeting schedule and switch the Logoly State Park meeting (June) and Ozark Folk Center State Parks meeting (July) to allow more time to complete construction of the Logoly Visitor Center. Jim Shamburger moved to accept the recommendation to modify the SPRTC meeting schedule; the June meeting will be held at Ozark Folk Center State Park and the July meeting will be held at Logoly State Park. Mike Wilson seconded and the motion carried. National Association State Park Directors (NASPD) Annual Information Exchange Report Grady Spann presented the NASPD Annual Information Exchange Report. This report summarizes how ASP ranks nationally with other state parks systems in various categories for Fiscal Year 2015. The report does not always measure equally. Discussion ensued about rankings compared to each states per capita population, ways to increase revenue and increase support groups through a volunteer page on the website. John Gill requested a list of potential legislative changes that could increase revenue. SPRTC Certificate Approval Grady Spann requested approval for a certificate of appreciation for Mark Carte, Maintenance Assistant at Devil’s Den State Park (DDSP), with 28 years of outstanding service to Arkansas State Parks. Jim Shamburger moved to approve a certificate of appreciation for Mark Carte for 28 years of service with Arkansas State Parks. John Gill seconded and the motion passed. SPRTC Minutes May 19, 2016 Pg 6 April Minutes Correction Grady
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