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Freshwater Bay Museum Advisory Committee

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Freshwater Bay Museum Advisory Committee FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 TOWN OF CLAREMONT FRESHWATER BAY MUSEUM ADVISORY COMMITTEE NOTICE OF MEETING A MEETING OF THE FRESHWATER BAY MUSEUM ADVISORY COMMITTEE TO BE HELD IN THE COUNCIL CHAMBERS AT 308 STIRLING HIGHWAY, CLAREMONT MONDAY 4 DECEMBER 2017 COMMENCING AT 5:00PM Liz Ledger Chief Executive Officer Date ___________________ Page (i) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 DISCLAIMER Persons present at this meeting are cautioned against taking any action as a result of any Committee recommendations until such time as those recommendations have been considered by Council and the minutes of that Council meeting confirmed. Page (ii) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS............. 2 2 RECORD OF ATTENDANCE/APOLOGIES ................................................ 2 3 ELECTION OF PRESIDING MEMBER ........................................................ 2 4 DISCLOSURE OF INTERESTS ................................................................... 2 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ..................... 2 6 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING ................ 2 7 REPORTS OF THE CEO ............................................................................. 4 7.1 PEOPLE AND PLACES ............................................................................... 4 7.1.1 FRESHWATER BAY EXECUTIVE MANAGER UPDATE .................. 4 7.1.2 MUSEUM OPERATIONS REPORT FROM JULY TO NOVEMBER 2017 ............................................................................. 8 8 COMMITTEE MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ...................................................................... 14 9 FUTURE MEETINGS OF COMMITTEE ..................................................... 14 10 DECLARATION OF CLOSURE OF MEETING .......................................... 14 Page (iii) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 Page (1) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 FRESHWATER BAY MUSEUM COMMITTEE AGENDA 1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS 2 RECORD OF ATTENDANCE/APOLOGIES 3 ELECTION OF PRESIDING MEMBER 4 DISCLOSURE OF INTERESTS 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS The Minutes of the Freshwater Bay Museum Advisory Committee, held on 3 August 2017 be confirmed. 6 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING Page (2) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 Page (3) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 7 REPORTS OF THE CEO 7.1 PEOPLE AND PLACES 7.1.1 FRESHWATER BAY EXECUTIVE MANAGER UPDATE File No: REC/00050 Responsible Officer: Liz Ledger Chief Executive Officer Author: Cathy Bohdan Executive Manager People and Places Proposed Meeting Date: 04 December 2017 Purpose To inform the Committee of the progress of the Freshwater Bay Museum’s Redevelopment Plan. Background Museum Manager Role The current role of Acting Museum Manager and Curator is due for expiry on 29 December 2017. It has been focussed on collection management and conservation, displays and exhibitions and the public education program. Museum Redevelopment In November 2015 a ‘Freshwater Bay Museum Briefing Paper’ was provided to Council detailing the current status of the Museum, how it has developed over the years, and highlighted the strengths and weaknesses of the current structure. Following which, at its OCM on 21 June 2016, Council endorsed the Freshwater Bay Museum’s ‘Future Directions Plan 2016-2020’, a document created through stakeholder consultation and research to support and guide the Museum into the medium term future. In July and August 2016, the Museum team identified and worked with Museum stakeholders to develop the Expressions of Interest (EOI) Document, to seek the appropriate consultant/s to create the Facility Development Plan. In September 2016, Hames Sharley was appointed to undertake the Concept Design. This design was endorsed at OCM on 21 March 2017. Discussion Museum Manager Role Given the upcoming expiry of the acting role, the permanent position of Manager – Heritage Services has been advertised. This new role is taking on a slightly different focus of human resource management, marketing management, customer development and relations and project management. Page (4) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 The Museum has the required curatorial experience so we are looking for a manager that can drive increased foot traffic through the facility. We would expect to have the role filled and a start date prior to the end of January 2018. Museum Redevelopment Once funding was secured from Lotterywest a Request for Quotation was developed in July and advertised during the month of August. Nine applications were received with the successful applicant being Sandover Pinder. Past Resolutions Ordinary Council Meeting 21 June 2016 and 21 March 2017. Financial and Staff Implications Resource requirements are in accordance with existing budgetary allocation. Policy and Statutory Implications Local Government Act 1995 Museum Services Policy PE405 Communication / Consultation As we progress through the development, further consultation and communication will be implemented which will include: • Freshwater Bay Museum / Mrs Herbert’s Park Neighbours • WAPC • Town of Claremont community Strategic Community Plan People We live in an accessible and safe community that welcomes diversity, enjoys being active and has a strong sense of belonging. Recognise and celebrate the Town’s history and culture through arts and events programs Maintain, effectively manage and enhance the Town’s community facilities in response to a growing community. Urgency N/A Voting Requirements Simple majority decision of Council required. Page (5) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 OFFICER RECOMMENDATION That the Committee receives the Freshwater Bay Museum Executive Manager Report as presented. Page (6) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 Page (7) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 7.1.2 MUSEUM OPERATIONS REPORT FROM JULY TO NOVEMBER 2017 File No: REC/00055 Attachments: Donation Register (Attachment 1) Museum Committee Deaccession List (Attachment 2) Friends Report to Museum Committee (Attachment 3) Responsible Officer: Cathy Bohdan Executive Manager People and Places Author: Fiona Crossan Acting Museum Manager and Curator Proposed Meeting Date: 04 December 2017 Purpose To inform the Committee of the Museum’s activities from July to November 2017. Background An updated report is provided every meeting. Discussion Collection Audit: At the beginning of this year, staff commenced the deaccessioning project, which incorporates an intensive audit of the entire collection. Many artefacts have been boxed for years and most are packed with of a different classifications. All boxes are unpacked and repacked to correct this and for the replacement of tissue paper. Over time tissue paper suffers the effects of off-gassing and will no longer protect the artefact. Artefacts can be singled out for needed conservation work or in some cases for deaccessioning based on the Museum policy and procedures. All the artefacts are then repacked by classification, taking into consideration preventative conservation practices. At this stage, staff have audited the education collection, manchester, handcrafts, books, food technology, personal effects and some domestic equipment. Currently the large tool collection is being completed. To ensure best practice through the deaccessioning project, the Acting Museum Manger and Curator had a meeting at the National Trust with Ms Sarah Murphy (Director Conservation). Approximately 10 years ago, Ms Murphy took on the unbelievably difficult task of deaccessioning over 7000 artefacts from the National Trust Collection and has gained a wealth of experience that she was more than happy to share with the Freshwater Bay Museum. One idea, using a scoring system to assess individual artefacts based on main requirements of the Museum’s Collection Policy, has now been incorporated into the survey process. Photo Collection: Page (8) FRESHWATER BAY MUSEUM COMMITTEE AGENDA 4 DECEMBER, 2017 Staff are continuing to rescan the entire photographic collection. At this stage, all small photos received between 1976 -1987 have been completed. Oral Histories: Date Type Name Recorder/Transcriber JULY 5/7/2017 Oral History Rosemary Morris Julia Wallis 6/7/2017 Transcript Joan Pope Anne Yardley 10/7/2017 Oral History Ian Graham Dr Sue Graham-Taylor 11/7/2017 Oral History/ Transcript Bill Newman Anne Yardley 13/7/2017 Transcript Beatrice Jones Anne Yardley 18/7/2017 Transcript Margaret Everingham Anne Yardley 27/7/2017 Oral History /Transcript Geoff McClements Anne Yardley AUGUST 7/8/2017 Transcript Jim Appleyard Marion Laskowski 15/8/2017 Transcript George & Ruth Beyer Marion Laskowski 22/8/2017 Oral History/ Transcript Jenny Robinson Anne Yardley 25/8/2017 Transcript Geoff Beyer Marion Laskowski OCTOBER 15/10/2017 Oral History Bart Benschops Anne Yardley NOVEMBER 14/11/2017 Transcript Bart Benschops Marion Laskowski 14/11/2017 Transcript Joan Bicker Marion Laskowski Boatshed Deck: The deck that extends from the boatshed had degraded significantly and posed a safety risk. The original recycled wood was laid incorrectly causing the wood to buckle and split after the winter rains. The deck was also used by skateboarders as a ramp
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