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The Regional Municipality of Waterloo Contract T2016-118 Cambridge

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The Regional Municipality of Waterloo Contract T2016-118 Cambridge The Regional Municipality of Waterloo Contract T2016-118 Cambridge Centre Terminal 381 Hespeler Road Cambridge, Ontario THE REGIONAL MUNICIPALITY OF WATERLOO BID NO. T2016-118 TABLE OF CONTENTS Page BIDDER'S CHECK LIST 1 SECTION A INSTRUCTIONS TO BIDDERS A-1 to A-15 SECTION B BID B-1 to B-13 ENVELOPE TEMPLATE SECTION C SUPPLEMENTAL GENERAL CONDITIONS C-1 to C-27 SECTION D SPECIAL PROVISIONS D-1 to D-2 SECTION E TECHNICAL SPECIFICATIONS E-1 to E-319 APPENDIX 1 DRAWING PACKAGE (To be downloaded as a separate attachment – 56 pages) APPENDIX 2 GEOTECHNICAL INFORMATION (To be downloaded as a separate attachment – 35 pages) CAMBRIDGE CENTRE TERMINAL T2016-118 BIDDER'S CHECK LIST Before submitting your bid, check the following points: 1. Has your bid been properly signed? ______ 2. Have you enclosed the bid deposit, ie. certified cheque or bid bond? ______ Please note that Bid Deposit shall be valid for at least 120 days from bid closing 3. Have you enclosed the Agreements to Bond, signed and sealed by your proposed surety? ______ 4. Have you listed all listed Subcontractors? ______ 5. Have you provided one copy of the bid form (Section B)? ______ 6. Are the documents complete? ______ NOTE: Your bid will be informal and may be disqualified if ANY of the foregoing points (if applicable) have not been complied with. MAKE SURE THAT YOU SEAL THE BID IN AN ENVELOPE. CAMBRIDGE CENTRE TERMINAL T2016-118 SECTION A INSTRUCTIONS TO BIDDERS CAMBRIDGE CENTRE TERMINAL T2016-118 INDEX PAGE SECTION A INSTRUCTIONS TO BIDDERS 1. DEFINITIONS ........................................................................................................ 1 2. CLOSING DATE AND TIME .................................................................................. 1 3. DESIGNATED OFFICIAL ...................................................................................... 1 4. BID DOCUMENTS ................................................................................................. 1 5. TAXES ................................................................................................................... 1 6. CLAIMS OR LITIGATION ...................................................................................... 2 7. BIDDER’S MEETING ............................................................................................. 2 8. BID SUBMISSION ................................................................................................. 3 9. ADDENDA ............................................................................................................. 4 10. BID DEPOSIT ........................................................................................................ 4 11. PERFORMANCE AND LABOUR AND MATERIALS PAYMENT BONDS ............. 6 12. SUBCONTRACTORS ............................................................................................ 6 13. CONTRACT REQUIREMENT ............................................................................... 6 14. BID ACCEPTANCE ............................................................................................... 7 15. DISQUALIFICATION OF BIDS .............................................................................. 8 16. WITHDRAWAL OF BIDS PRIOR TO BID CLOSING ............................................. 8 17. WITHDRAWAL OF BIDS DURING BID OPENING ................................................ 9 18. CONFLICT OF INTEREST .................................................................................... 9 19. FREEDOM OF INFORMATION ............................................................................. 9 20. COLLUSION AND PRICE FIXING ....................................................................... 10 21. SUBMISSION FROM AFFILIATED PARTIES ..................................................... 10 22. ENTIRE AGREEMENT ........................................................................................ 11 23. DISPUTE RESOLUTION ..................................................................................... 11 24. OTHER APPROVALS .......................................................................................... 12 25. ALTERNATE PRICES ......................................................................................... 12 26. PROVISIONAL PRICES ...................................................................................... 12 27. REGION OF WATERLOO LABOUR TRADES OBLIGATIONS ........................... 12 28. EXCLUSION OF LIABILITY ................................................................................. 13 29. QUANTITIES ARE PROVISIONAL ...................................................................... 14 30. TRAFFIC MANAGEMENT ................................................................................... 14 SECTION A – INSTRUCTIONS TO BIDDERS CAMBRIDGE CENTRE TERMINAL T2016-118 1. DEFINITIONS The definitions contained in the Supplemental General Conditions and the General Conditions apply to this Section A, Instructions to Bidders. 2. CLOSING DATE AND TIME (a) Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed herein. (b) Bids for T2016-118 Cambridge Centre Terminal will be received until 2:00:59 p.m. on March 24, 2016 at The Region of Waterloo, Procurement Office, Reception Desk, 4th Floor, 150 Frederick Street, Kitchener, Ontario N2G 4J3. (c) The time of 2:00:59 p.m. will be determined based on the wall clock located at The Region of Waterloo, Procurement Office, Reception Desk, 4th Floor, 150 Frederick Street, Kitchener, Ontario N2G 4J3. Bids / proposals received at 2:01:00 p.m. or later will be deemed to be late and non-compliant. (d) Bids shall be enclosed and sealed in an envelope with the envelope template provided affixed securely to the front of the envelope. (e) Bids will be opened in public immediately at 2:30 p.m. on March 24, 2016 in the Procurement Office at 150 Frederick Street. 3. DESIGNATED OFFICIAL (a) Questions, clarifications, or interpretations regarding this bid shall be requested in writing and shall only be directed to: Aaron Dooling, Buyer, 519-575-4475, [email protected] (b) The deadline for questions is Thursday, March 17, 2016. Any questions received after this time will not be addressed. 4. BID DOCUMENTS Bid documents are only published on the Region’s website https://bids.regionofwaterloo.ca. 5. TAXES With the exception of HST, the successful bidder shall pay government sales taxes, customs duties and excise taxes with respect to the contract and in its bid shall have taken into account all current legislation respecting such taxes and duties. A-1 SECTION A – INSTRUCTIONS TO BIDDERS CAMBRIDGE CENTRE TERMINAL T2016-118 6. CLAIMS OR LITIGATION (a) The Region of Waterloo will not open and consider bids received from parties with whom the Region is in litigation or pending litigation unless approval allowing such is obtained by the bidder from the Council of the Region of Waterloo prior to the close of the bid. (b) Bids which are unopened pursuant to this policy will be returned to the bidders and no contract in regard to the bid process will be created as between the bidder and the Region of Waterloo. (c) The terms “litigation” and “pending litigation” are defined in the Region’s Purchasing By-law. (d) In order to obtain approval from Council of the Region to open and consider a bid, the bidder, before the close of the bid, must contact the Regional Clerk and the Manager, Procurement in writing at least one (1) week before the next regularly scheduled Council meeting, setting out the bidder’s request and any grounds to support the request. The bidder’s request will then be presented to Council for its consideration. (e) The Regional Clerk and the Manager, Procurement may be contacted at: Regional Clerk's Office 150 Frederick Street, 2nd Floor Kitchener, ON N2G 4J3 Fax (519) 575-4481 (f) Information on the regularly scheduled Council meetings can be found at http://www.regionofwaterloo.ca/en/regionalgovernment/agendasminutes. 7. BIDDER’S MEETING (a) The bidder must carefully examine the site of the work before submitting the bid, either personally or through a representative and be satisfied as to the nature and location of the work, local conditions, soil structure and topography at the site of the work, the nature and quality of the materials to be used, the equipment and facilities needed preliminary to and during the prosecution of the work, the means and access to the site, on-site accommodation, all necessary information as to risks, contingencies and circumstances as may affect the bid, and other matters which can in any way affect the work under the contract. (b) The bidder is fully responsible for obtaining all information required for preparation of the bid and for execution of the work. It shall be the responsibility of the successful bidder to provide all of the necessary materials and labour required to fully satisfy the intent of this contract and to complete the works. A-2 SECTION A – INSTRUCTIONS TO BIDDERS CAMBRIDGE CENTRE TERMINAL T2016-118 (c) A pre-bid meeting will be held at the Cambridge Centre (355 Hespeler Road) in the parking lot beside the Credit Union building on Wednesday, March 9th at 10:00am. This meeting is not mandatory; however, the Region may not provide another opportunity to inspect the site. 8. BID SUBMISSION (a) Each bid must include a completed Section B, an Agreement to Bond from a surety licensed by law to do business in the Province of Ontario, and a bid deposit in the amount required
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