Before Starting the Coc Application
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Applicant: Alaska Balance of State AK-501 Project: AK-501 CoC Registration FY 2019 COC_REG_2019_170764 Before Starting the CoC Application The CoC Consolidated Application consists of three parts, the CoC Application, the CoC Priority Listing, and all the CoC’s project applications that were either approved and ranked, or rejected. All three must be submitted for the CoC Consolidated Application to be considered complete. The Collaborative Applicant is responsible for reviewing the following: 1. The FY 2019 CoC Program Competition Notice of Funding Available (NOFA) for specific application and program requirements. 2. The FY 2019 CoC Application Detailed Instructions which provide additional information and guidance for completing the application. 3. All information provided to ensure it is correct and current. 4. Responses provided by project applicants in their Project Applications. 5. The application to ensure all documentation, including attachment are provided. 6. Questions marked with an asterisk (*), which are mandatory and require a response. FY2019 CoC Application Page 1 09/27/2019 Applicant: Alaska Balance of State AK-501 Project: AK-501 CoC Registration FY 2019 COC_REG_2019_170764 1A. Continuum of Care (CoC) Identification Instructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices 1A-1. CoC Name and Number: AK-501 - Alaska Balance of State CoC 1A-2. Collaborative Applicant Name: Alaska Housing Finance Corporation 1A-3. CoC Designation: CA 1A-4. HMIS Lead: WellSky FY2019 CoC Application Page 2 09/27/2019 Applicant: Alaska Balance of State AK-501 Project: AK-501 CoC Registration FY 2019 COC_REG_2019_170764 1B. Continuum of Care (CoC) Engagement Instructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 1B-1. CoC Meeting Participants. For the period of May 1, 2018 to April 30, 2019, applicants must indicate whether the Organization/Person listed: 1. participated in CoC meetings; 2. voted, including selecting CoC Board members; and 3. participated in the CoC’s coordinated entry system. Participates Votes, Organization/Person in CoC including Participates in Meetings selecting CoC Coordinated Entry Board System Members Local Government Staff/Officials Yes Yes Yes CDBG/HOME/ESG Entitlement Jurisdiction Yes Yes Yes Law Enforcement No No Yes Local Jail(s) No No No Hospital(s) Yes Yes Yes EMS/Crisis Response Team(s) No No No Mental Health Service Organizations Yes Yes Yes Substance Abuse Service Organizations Yes Yes Yes Affordable Housing Developer(s) Yes Yes Yes Disability Service Organizations Yes Yes Yes Disability Advocates Yes Yes Yes Public Housing Authorities Yes Yes Yes CoC Funded Youth Homeless Organizations Yes Yes Yes Non-CoC Funded Youth Homeless Organizations Yes Yes Yes FY2019 CoC Application Page 3 09/27/2019 Applicant: Alaska Balance of State AK-501 Project: AK-501 CoC Registration FY 2019 COC_REG_2019_170764 Youth Advocates Yes Yes Yes School Administrators/Homeless Liaisons Yes Yes Yes CoC Funded Victim Service Providers Yes Yes Yes Non-CoC Funded Victim Service Providers Yes No Yes Domestic Violence Advocates Yes Yes No Street Outreach Team(s) Yes Yes Yes Lesbian, Gay, Bisexual, Transgender (LGBT) Advocates Yes Yes Yes LGBT Service Organizations No No No Agencies that serve survivors of human trafficking Yes Yes Yes Other homeless subpopulation advocates Yes Yes Yes Homeless or Formerly Homeless Persons Yes Yes Yes Mental Illness Advocates Yes Yes Yes Substance Abuse Advocates Yes Yes Yes Other:(limit 50 characters) Rural Housing Authorities Yes Yes No Tribal Entities Yes Yes No 1B-1a. CoC’s Strategy to Solicit/Consider Opinions on Preventing/Ending Homelessness. Applicants must describe how the CoC: 1. solicits and considers opinions from a broad array of organizations and individuals that have knowledge of homelessness, or an interest in preventing and ending homelessness; 2. communicates information during public meetings or other forums the CoC uses to solicit public information; 3. takes into consideration information gathered in public meetings or forums to address improvements or new approaches to preventing and ending homelessness; and 4. ensures effective communication with individuals with disabilities, including the availability of accessible electronic formats, e.g., PDF. (limit 2,000 characters) 1. CoC membership includes representation with varying knowledge, expertise, and experience. AKCH2 encourages feedback and discussion with any individual seeking to fulfill its mission to prevent and end homelessness. Policy making, planning processes, and meetings include space for public comment. The CoC participates in meetings across several forums to engage citizens/interested parties in planning efforts and to increase community participation; including youth, chronic, veteran, family, DV providers, and current/former beneficiaries. Regular meeting participation includes local govt, the CDBG/HOME/ESG entitlement jurisdiction, & the PHA. 2. To overcome its vast geography, the CoC uses its website, e-mail list, annual conference & bi-monthly teleconferences to exchange information and ideas, in addition to notification of meetings, training opportunities, and CoC/Coalition activities. The ED regularly travels to communities throughout the CoC to strengthen local partnerships and provide technical assistance when needed. FY2019 CoC Application Page 4 09/27/2019 Applicant: Alaska Balance of State AK-501 Project: AK-501 CoC Registration FY 2019 COC_REG_2019_170764 The CoC also has a partnership with statewide public television to broadcast TA sessions and conference activities multiple times a year. The CoC website has space for the public posting of Board and committee meeting materials. Feedback can be submitted on the CoC website. 3. When engaging in policy work, system analysis, planning processes, or other CoC activities, all voices are held equal. CoC staff routinely disseminates information received from the public for the Board to take into consideration when making decisions. Major policy documents are subject to reviews which include public input. Comments are reviewed by the Board/cmte to ensure representation of our stakeholders and public. 4. All Board policies & meeting minutes are posted on the CoC website. Social media posts are made when new materials are uploaded electronically. All meetings have teleconference or webinar options for those who are not able to physically attend. 1B-2. Open Invitation for New Members. Applicants must describe: 1. the invitation process; 2. how the CoC communicates the invitation process to solicit new members; 3. how the CoC ensures effective communication with individuals with disabilities, including the availability of accessible electronic formats; 4. how often the CoC solicits new members; and 5. any special outreach the CoC conducted to ensure persons experiencing homelessness or formerly homeless persons are encouraged to join the CoC. (limit 2,000 characters) 1. The CoC uses a variety of methods to solicit new members. New members are welcome all year in an open registration process. Membership dues are offered at a sliding scale, including no-cost memberships to ensure there are no barriers to join coalition activities. The CoC holds 6 open meetings a year, all of which are accessible via teleconference & webinar. The CoC welcomes public communication at each of its board meetings. 2. The CoC ED does a significant amount of travel throughout the state every year to give presentations to communities regarding the CoC’s priority work areas are and what each community can do to end homelessness. The CoC also hosts an annual conference which is widely advertised and open for anyone to attend. The CoC provides travel scholarships via a partnership grant with the state’s sole public housing authority to ensure all Alaskans have the ability to attend. 3. The CoC ensures effective communication to all individuals, including those with disabilities, & makes every effort to communicate across multiple mediums. Social Media, the CoC website and regular communication via the e-mail distribution list are methods used to solicit new members. The CoC also hosts a General Membership call every 6 months open to everyone. Opportunities to get involved in CoC activities