Gulf Swimming Handbook 2014 – 2015
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GULF SWIMMING HANDBOOK 2014 – 2015 PUBLISHED UNDER THE DIRECTION OF THE BOARD OF DIRECTORS OF GULF SWIMMING GULF SWIMMING HANDBOOK NOVEMBER 17, 2014 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014 GULF SWIMMING HANDBOOK TABLE OF CONTENTS HANDBOOK REGISTRATION...................................................................................................................... v HANDBOOK REVISIONS ............................................................................................................................ vii SECTION 1 - OFFICERS ........................................................................................................................... 1-1 BOARD OF DIRECTORS AND APPOINTED COORDINATORS ................................................ 1-1 BOARD OF REVIEW .................................................................................................................... 1-4 SECTION 2 - SCHEDULES ....................................................................................................................... 2-1 MEETING SCHEDULE ................................................................................................................. 2-1 SHORT COURSE SCHEDULE .................................................................................................... 2-2 LONG COURSE SCHEDULE ....................................................................................................... 2-3 NATIONAL SCHEDULE ................................................................................................................ 2-4 SECTION 3 - MEMBERSHIP INFORMATION .......................................................................................... 3-1 FEES AND INFORMATION .......................................................................................................... 3-1 CLUB MEMBERSHIP APPLICATION ............................................................................................. 3 TEAM SAFETY INFORMATION ................................................................................................... 3-7 TEAM REGISTRATION INFORMATION ...................................................................................... 3-8 AFFILIATED GROUP MEMBERSHIP APPLICATION ................................................................. 3-9 AFFILIATED GROUP MEMBERSHIP INFORMATION .............................................................. 3-10 REGISTRATION OF NON-ATHLETES ...................................................................................... 3-11 NON-ATHLETE REGISTRATION AND TEAM REQUIREMENTS ............................................. 3-12 OUTREACH MEET ENTRY FEE REIMBURSEMENT POLICY ................................................. 3-13 USA SWIMMING COACHES SAFETY CURRICULUM ............................................................. 3-14 ATHLETE REGISTRATION APPLICATION ............................................................................... 3-17 NON-ATHLETE REGISTRATION APPLICATION ...................................................................... 3-18 ATHLETE TRANSFER/CHANGE OF INFORMATION FORM ................................................... 3-19 SECTION 4 - SAFETY ............................................................................................................................... 4-1 INSURANCE SUMMARY.............................................................................................................. 4-1 REFEREES SAFETY CHECKLIST ............................................................................................ 4-10 EMERGENCY PROCEDURES DURING THUNDER AND LIGHTNING STORMS ................... 4-11 SAFETY MARSHAL ROLES & RESPONSIBILITIES ................................................................. 4-12 SECTION 5 - RULES AND REGULATIONS ............................................................................................. 5-1 TECHNICAL RULES ..................................................................................................................... 5-1 ADMINISTRATIVE RULES ......................................................................................................... 5-13 SECTION 6 - SWIM MEET INFORMATION .............................................................................................. 6-1 ENTRY INFORMATION FOR SWIMMERS AND PARENTS ....................................................... 6-1 RECOMMENDATIONS FOR USE OF HY-TEK MEET MANAGER ............................................. 6-2 PROOF OF TIMES - GULF SWIMMING MEETS ......................................................................... 6-3 SUGGESTIONS FOR PROVING TIMES FOR GULF SWIMMING MEETS ................................ 6-4 PROOF OF TIMES - TAGS CHAMPIONSHIPS ........................................................................... 6-6 STANDARDS AND PROCEDURES FOR GULF SWIMMING RECORDS .................................. 6-7 OBTAINING AN OVC .................................................................................................................... 6-8 OBSERVED MEETS ................................................................................................................... 6-11 TEAM VERIFICATION REQUEST FORM .................................................................................. 6-13 REQUEST FOR OBSERVATION – FORM A ............................................................................. 6-14 REQUEST FOR OBSERVATION – FORM B ............................................................................. 6-15 TABLE OF CONTENTS i GULF SWIMMING HANDBOOK NOVEMBER 17, 2014 HIGH SCHOOL REQUEST FOR ELECTRONIC LOADING – FORM C .................................... 6-16 COLLEGE MEET REQUEST FOR ELECTRONIC LOADING – FORM D ................................. 6-17 SECTION 7 - FINANCIAL POLICY ............................................................................................................ 7-1 FINANCIAL PLAN ......................................................................................................................... 7-1 FUNDED BOARD-DESIGNATED OPERATING RESERVE ........................................................ 7-3 GULF SWIMMING PER DIEM POLICY ........................................................................................ 7-5 TRAVEL POLICY .......................................................................................................................... 7-6 SENIOR TRAVEL FUND POLICY ................................................................................................ 7-7 ATHLETE REIMBURSEMENT FORM .......................................................................................... 7-9 EXPENSE ACCOUNT FORM ..................................................................................................... 7-10 SECTION 8 - LSC TEAM MEETS AND ACTIVITIES ................................................................................ 8-1 TEXAS SELECT CAMP INFORMATION ...................................................................................... 8-1 SOUTHERN ZONE MEET INFORMATION .................................................................................. 8-2 SOUTHERN ZONE TEAM SELECTION PROCESS .................................................................... 8-3 DUTIES OF GULF COACHES FOR ALL LSC TRIPS .................................................................. 8-4 LSC TRIP EVALUATION FORM .................................................................................................. 8-5 CODE OF CONDUCT FOR TEAM ACTIVITIES .......................................................................... 8-6 LSC TEAM DISCIPLINE ENFORCEMENT PROCEDURE .......................................................... 8-9 MEDICAL RELEASE FORM ....................................................................................................... 8-10 SECTION 9 - OFFICIALS .......................................................................................................................... 9-1 GULF OFFICIALS ......................................................................................................................... 9-1 OFFICIALS CERTIFICATION GUIDELINES ................................................................................ 9-4 NATIONAL OFFICIAL TRAINING AND ADVANCEMENT ........................................................... 9-8 SECTION 10 - CONVENTIONS AND AWARDS ..................................................................................... 10-1 UNITED STATES AQUATIC SPORTS NATIONAL CONVENTION .......................................... 10-1 TEXAS SWIMMING ASSOCIATION ANNUAL CONVENTION.................................................. 10-2 ANNUAL AWARDS BANQUET .................................................................................................. 10-3 THE PAULINE PHILLIPS AWARD ............................................................................................. 10-5 R. S. “BOB” STALLINGS AWARD .............................................................................................. 10-6 PHILLIPS 66 OUTSTANDING SERVICE AWARD ..................................................................... 10-7 AGE GROUP COACH OF THE YEAR ....................................................................................... 10-8 COACH OF THE YEAR .............................................................................................................. 10-9 LADDER OF SUCCESS ..........................................................................................................