GULF SWIMMING HANDBOOK 2014 – 2015
PUBLISHED UNDER THE DIRECTION OF THE BOARD OF DIRECTORS OF GULF SWIMMING GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING HANDBOOK TABLE OF CONTENTS
HANDBOOK REGISTRATION...... v HANDBOOK REVISIONS ...... vii
SECTION 1 - OFFICERS ...... 1-1 BOARD OF DIRECTORS AND APPOINTED COORDINATORS ...... 1-1 BOARD OF REVIEW ...... 1-4
SECTION 2 - SCHEDULES ...... 2-1 MEETING SCHEDULE ...... 2-1 SHORT COURSE SCHEDULE ...... 2-2 LONG COURSE SCHEDULE ...... 2-3 NATIONAL SCHEDULE ...... 2-4
SECTION 3 - MEMBERSHIP INFORMATION ...... 3-1 FEES AND INFORMATION ...... 3-1 CLUB MEMBERSHIP APPLICATION ...... 3 TEAM SAFETY INFORMATION ...... 3-7 TEAM REGISTRATION INFORMATION ...... 3-8 AFFILIATED GROUP MEMBERSHIP APPLICATION ...... 3-9 AFFILIATED GROUP MEMBERSHIP INFORMATION ...... 3-10 REGISTRATION OF NON-ATHLETES ...... 3-11 NON-ATHLETE REGISTRATION AND TEAM REQUIREMENTS ...... 3-12 OUTREACH MEET ENTRY FEE REIMBURSEMENT POLICY ...... 3-13 USA SWIMMING COACHES SAFETY CURRICULUM ...... 3-14 ATHLETE REGISTRATION APPLICATION ...... 3-17 NON-ATHLETE REGISTRATION APPLICATION ...... 3-18 ATHLETE TRANSFER/CHANGE OF INFORMATION FORM ...... 3-19
SECTION 4 - SAFETY ...... 4-1 INSURANCE SUMMARY...... 4-1 REFEREES SAFETY CHECKLIST ...... 4-10 EMERGENCY PROCEDURES DURING THUNDER AND LIGHTNING STORMS ...... 4-11 SAFETY MARSHAL ROLES & RESPONSIBILITIES ...... 4-12
SECTION 5 - RULES AND REGULATIONS ...... 5-1 TECHNICAL RULES ...... 5-1 ADMINISTRATIVE RULES ...... 5-13
SECTION 6 - SWIM MEET INFORMATION ...... 6-1 ENTRY INFORMATION FOR SWIMMERS AND PARENTS ...... 6-1 RECOMMENDATIONS FOR USE OF HY-TEK MEET MANAGER ...... 6-2 PROOF OF TIMES - GULF SWIMMING MEETS ...... 6-3 SUGGESTIONS FOR PROVING TIMES FOR GULF SWIMMING MEETS ...... 6-4 PROOF OF TIMES - TAGS CHAMPIONSHIPS ...... 6-6 STANDARDS AND PROCEDURES FOR GULF SWIMMING RECORDS ...... 6-7 OBTAINING AN OVC ...... 6-8 OBSERVED MEETS ...... 6-11 TEAM VERIFICATION REQUEST FORM ...... 6-13 REQUEST FOR OBSERVATION – FORM A ...... 6-14 REQUEST FOR OBSERVATION – FORM B ...... 6-15 TABLE OF CONTENTS i GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
HIGH SCHOOL REQUEST FOR ELECTRONIC LOADING – FORM C ...... 6-16 COLLEGE MEET REQUEST FOR ELECTRONIC LOADING – FORM D ...... 6-17
SECTION 7 - FINANCIAL POLICY ...... 7-1 FINANCIAL PLAN ...... 7-1 FUNDED BOARD-DESIGNATED OPERATING RESERVE ...... 7-3 GULF SWIMMING PER DIEM POLICY ...... 7-5 TRAVEL POLICY ...... 7-6 SENIOR TRAVEL FUND POLICY ...... 7-7 ATHLETE REIMBURSEMENT FORM ...... 7-9 EXPENSE ACCOUNT FORM ...... 7-10
SECTION 8 - LSC TEAM MEETS AND ACTIVITIES ...... 8-1 TEXAS SELECT CAMP INFORMATION ...... 8-1 SOUTHERN ZONE MEET INFORMATION ...... 8-2 SOUTHERN ZONE TEAM SELECTION PROCESS ...... 8-3 DUTIES OF GULF COACHES FOR ALL LSC TRIPS ...... 8-4 LSC TRIP EVALUATION FORM ...... 8-5 CODE OF CONDUCT FOR TEAM ACTIVITIES ...... 8-6 LSC TEAM DISCIPLINE ENFORCEMENT PROCEDURE ...... 8-9 MEDICAL RELEASE FORM ...... 8-10
SECTION 9 - OFFICIALS ...... 9-1 GULF OFFICIALS ...... 9-1 OFFICIALS CERTIFICATION GUIDELINES ...... 9-4 NATIONAL OFFICIAL TRAINING AND ADVANCEMENT ...... 9-8
SECTION 10 - CONVENTIONS AND AWARDS ...... 10-1 UNITED STATES AQUATIC SPORTS NATIONAL CONVENTION ...... 10-1 TEXAS SWIMMING ASSOCIATION ANNUAL CONVENTION...... 10-2 ANNUAL AWARDS BANQUET ...... 10-3 THE PAULINE PHILLIPS AWARD ...... 10-5 R. S. “BOB” STALLINGS AWARD ...... 10-6 PHILLIPS 66 OUTSTANDING SERVICE AWARD ...... 10-7 AGE GROUP COACH OF THE YEAR ...... 10-8 COACH OF THE YEAR ...... 10-9 LADDER OF SUCCESS ...... 10-10
SECTION 11 - TIME STANDARDS ...... 11-1 8 & UNDER AGE GROUP TIME STANDARDS ...... 11-1 GULF & NATIONAL AGE GROUP TIME STANDARDS ...... 11-2 GULF CHAMPS TIME STANDARDS ...... 11-14 TAGS TIME STANDARDS...... 11-16 JUNIOR NATIONAL CHAMPIONSHIPS TIME STANDARDS ...... 11-18 SCY SPEEDO JUNIOR NATIONAL CHAMPIONSHIPS TIME STANDARDS ...... 11-19 U.S. OPEN TIME STANDARDS ...... 11-20 USA SWIMMING SHORT COURSE NATIONAL CHAMPIONSHIPS TIME STANDARDS ..... 11-21 WORLD CHAMPIONSHIP TRIALS TIME STANDARDS ...... 11-22
SECTION 12 - SWIMMING RECORDS ...... 12-1
SECTION 13 - MEET DIRECTOR’S INFORMATION ...... 13-1 ii TABLE OF CONTENTS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
MEET DIRECTOR'S INFORMATION ...... 13-1 MEET HOST TEAM’S ADMINISTRATION TIMELINE ...... 13-17 MEET BID FORM ...... 13-18 APPLICATION FOR SANCTION ...... 13-19 APPLICATION FOR APPROVAL ...... 13-20 SAMPLE ANNOUNCEMENT FOR GULF SWIMMING ...... 13-21 ENTRY VERIFICATION ...... 13-28 SAFETY GUIDELINES AND WARM-UP PROCEDURES ...... 13-29 GULF SWIMMING EQUIPMENT POLICIES AND PROTOCOL ...... 13-30 POOL CERTIFICATION FORM ...... 13-34 MEET SUMMARY REPORT FORM ...... 13-37 MEET DIRECTOR'S FINANCIAL REPORT FORM ...... 13-38 MEET FINANCIAL STATEMENT ...... 13-39 MEET EVALUATION FORM ...... 13-40
SECTION 14 - BYLAWS ...... 14-1 BYLAWS ...... 14-1 ATHLETES' REPRESENTATIVE TO THE HOUSE OF DELEGATES ...... 14-54 STATEMENT OF PRINCIPLES ...... 14-55 MEMBER PROTECTION (WHISTLEBLOWER) POLICY ...... 14-57 DOCUMENT RETENTION POLICY ...... 14-58 CRISIS MANAGEMENT PLAN ...... 14-60 CHILDREN’S ONLINE PRIVACY PROTECTION ACT ...... 14-61 A STATEMENT ON ETHICS ...... 14-63
SECTION 15 - TEAMS ...... 15-1 MEMBER TEAMS ...... 15-1
SECTION 16 - MAPS ...... 16-1 POOL LOCATION MAPS...... 16-1
TABLE OF CONTENTS iii GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
iv TABLE OF CONTENTS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING HANDBOOK REGISTRATION 2014-2015
Updates will be made to the Gulf Swimming Handbook as needed. In order to receive the updates, please fill out the following information and mail to:
Henry Clark 9465 Barrow Court College Station, TX 77845
Name: ______
Address: ______
City: ______State: _____ Zip: ______
Team: ______
HANDBOOK REGISTRATION v GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
vi HANDBOOK REGISTRATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING HANDBOOK REVISIONS 2014-2015
Date Revision October 1, 1993 Complete revision for 1993-1994
October 1, 1994 Updated for 1994-1995
October 1, 1995 Updated for 1995-1996
October 1, 1996 Updated for 1996-1997
October 1, 1997 Updated for 1997-1998
January 1, 1998 Converted to Word 97 Format
October 1, 1998 Updated for 1998-1999
October 1, 1999 Updated for 1999-2000
October 1, 2000 Updated for 2000-2001
January 1, 2001 Converted to Word 2000 Format
October 1, 2001 Updated for 2001-2002
October 1, 2002 Updated for 2002-2003
October 1, 2003 Updated for 2003-2004
October 1, 2004 Updated for 2004-2005
October 1, 2005 Updated for 2005-2006
October 1, 2006 Updated for 2006-2007
October 1, 2007 Updated for 2007-2008
October 1, 2008 Updated for 2008-2009
October 1, 2009 Updated for 2009-2010
October 1, 2010 Updated for 2010-2011
October 1, 2011 Updated for 2011-2012
October 1, 2012 Updated for 2012-2013
October 1, 2013 Updated for 2014-2015
October 1, 2014 Updated for 2014-2015
HANDBOOK REVISIONS vii GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
viii HANDBOOK REVISIONS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 1 - OFFICERS BOARD OF DIRECTORS AND APPOINTED COORDINATORS 2013-2015
GENERAL CHAIR ATHLETE REGISTRATION COORDINATOR Henry Clark Annette Leach 9465 Barrow Court 46155 Hwy 6 & 24 College Station, TX 77845 Glenwood Springs, CO 81601 979-776-1155 (Home) [email protected] [email protected] NON-ATHLETE REGISTRATION ADMINISTRATIVE VICE-CHAIR COORDINATOR Jason Wedlick Eddie Adams 25910 Sundrop Meadow Lane 2009 Eastwind Katy, TX 77494 Deer Park, TX 77536 281-627-2418 (Work) 281-570-5572 W [email protected] [email protected]
SECRETARY OFFICIALS COMMITTEE CHAIR Anna Tarka Rick Tobin 2726 Swift Fox Corner 16102 Peach Bough Lane Missouri City, TX 77459 Houston, TX 77095 713-304-8567 281-550-7275 (Home) [email protected] [email protected]
FINANCE VICE-CHAIR TECHNICAL PLANNING COMMITTEE CHAIR Tim Bauer Joel Beard 18 South Bristol Gate Place 1519 Park Wind Drive The Woodlands, TX 77380 Katy, TX 77450 281-364-0056 (Home) 309-333-8822 (Cell) 281-863-1500 (Work) [email protected] [email protected] SAFETY COORDINATOR TREASURER Matthew Wagner Tom Hasz P. O. Box 6175 1911 Shadow Forest Drive Huntsville, TX 77342 Katy, TX 77494 936-661-3733 (Home) 281-392-6169 (Home) [email protected] [email protected] PAST GENERAL CHAIR SENIOR VICE-CHAIR Herb Schwab Charlie Fry 802 Lakeshore Drive 3518 Echo Mountain Drive Sugar Land, TX 77478 Kingwood, TX 77345 281-242-1334 (Home) 713-623-3103 (Work) [email protected] [email protected] SENIOR ATHLETES' REPRESENTATIVE AGE GROUP VICE-CHAIR Sean Dormiani Jennie Shamburger 511 Blue Ridge Drive ATHLETES' REPRESENTATIVE Shenandoah, TX 77381 Alicia Finnigan (281-364-0839 (Home) [email protected] APPOINTED ATHLETES REPRESENTATIVES Kate Arceneaux
Ashley Mercadel
Thomas Norman BOARD OF DIRECTORS 1-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
COACHES' REPRESENTATIVE PUBLICITY COORDINATOR Rey Aguilar Beau Caldwell 10403 Huntington Estates Drive 4501 Cartwright Road, Ste. 406 Houston, TX 77099 Missouri City, TX 77459 713-461-8577 (Work) 281-969-8759 (Office) [email protected] [email protected]
SANCTION COORDINATOR DIVERSITY COORDINATOR Herb Schwab Gilbert Legaspi 802 Lakeshore Drive 8307 Augustine Street Sugar Land, TX 77478 Houston, TX 77036 281-242-1334 (Home) 713-779-4308 (Home) [email protected] 713-771-7090 (Work) [email protected] NTV COORDINATOR Rick Kehlenbach SAFE SPORT COORDINATOR 17611 Rustington Drive Travis Sandifer Spring, TX 77379 1809 San Jose Street 281-376-9428 (Home) Friendswood, TX 77546 [email protected] 713-724-6046 (Home) [email protected] DISABILITY SWIMMING COORDINATOR Matt Sale OPEN WATER COORDINATOR 7511 Erinwood Drive Seth Huston Spring, TX 7737 710 Cheltenham 832-627-7851 (Home) Katy, TX 77450 [email protected] 713-348-4710 (Work) [email protected] RECORDS COORDINATOR Rick Kehlenbach CAMP COORDINATOR 17611 Rustington Drive Mandy Norris Spring, TX 77379 2531 Horned Owl Dr. 281-376-9428 (Home) Katy, TX 77494 [email protected] 979-218-8273 (Cell) [email protected] COMPUTER INFORMATION SYSTEM COORDINATOR AT-LARGE BOARD OF DIRECTORS Shannon Clark Rey Aguilar 9465 Barrow Court 10403 Huntington Estates Drive College Station, TX 77845 Houston, TX 77099 979-776-1155 (Home) [email protected] [email protected] Jim Crampton EQUIPMENT COORDINATOR P. O. Box 1123 Eddie Adams Friendswood, TX 77549 2009 Eastwind 281-753-2252 W Deer Park, TX 77536 336-292-1236 H 281-570-5572 W [email protected] [email protected] Falon Hopkins CLUB DEVELOPMENT LIAISON [email protected] Mike Nordmann 34 Stanwick Place Travis Sandifer The Woodlands, TX 77382 1809 San Jose Street 281-806-9446 (Cell) Friendswood, TX 77546 [email protected] 713-724-6046 (Home) [email protected]
1-2 BOARD OF DIRECTORS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Paige Sikkema 230 Holyhead Houston, TX 77015 832-360-3456 H [email protected]
BOARD OF DIRECTORS 1-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING BOARD OF REVIEW 2013-2015
BOARD OF REVIEW CHAIR ALTERNATE MEMBERS Jay Cookingham (Until 9/17) BOARD OF REVIEW VICE-CHAIR 16011 Stratton Park Drive Klein, TX 77379 BOARD OF REVIEW SECRETARY 281-370-9755 (Home) [email protected] REGULAR MEMBERS Tim Bauer (Until 9/15) Rick Kehlenbach (Until 9/15) 18 South Bristol Gate Place 17611 Rustington Drive The Woodlands, TX 77380 Spring, TX 77379 281-364-0056 (Home) 281-376-9428 (Home) 281-863-1500 (Work) [email protected] [email protected] Sean Dormiani (Until 9/14) Linda Brenneke (Until 9/15) 527 Nottingham Oaks Trail Houston, TX 77079 281-589-8913 (Home) [email protected]
Juan Caraveo (Until 9/17) 4504 Brazos Bend Drive Pearland, TX 77584 832-859-8506 W [email protected]
Laura Davis (Until 9/17) 3618 El James Drive Spring, TX 77388 512-426-9720 W [email protected]
Charlie Fry (Until 9/15) 3518 Echo Mountain Drive Kingwood, TX 77345 713-623-3103 (Work) [email protected]
Lindsie Micko (Until 9/15) P. O. Box 16220 Sugar Land, TX 77496 281-969-8759 W [email protected]
Hanna Huston (Until 9/14)
1-4 BOARD OF DIRECTORS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 2 - SCHEDULES MEETING SCHEDULE 2014-2015
DATE TIME MEETING
August 20, 2014 7:00 p.m. Administrative Officials’ Clinic
August 27, 2014 6:30 p.m. Meet Directors’ Clinic
September 3, 2014 7:30 p.m. Board of Directors
September 16-21, 2014 U.S. Aquatic Sports National Convention XXXV – Jacksonville, FL
September 24, 2014 8:00 p.m. House of Delegates
September 27, 2014 Gold Medal Clinic
September 28, 2014 5:00 p.m. XXIII Annual Gulf Awards Banquet – Marriott Westchase
October 1, 2014 8:00 p.m. Technical Planning Committee
October 4, 2014 Annual TSA Convention – Houston
November 5, 2014 7:30 p.m. Board of Directors
January 7, 2015 8:00 p.m. Technical Planning Committee
January 14, 2015 7:30 p.m. Board of Directors
January 28, 2015 8:00 p.m. House of Delegates
April 1, 2015 8:00 p.m. Technical Planning Committee
April 29, 2015 7:30 p.m. Board of Directors
May 20, 2015 8:00 p.m. House of Delegates
June 10, 2015 8:00 p.m. Technical Planning Committee
July 8, 2015 7:30 p.m. Board of Directors
September 27-4, 2015 U.S. Aquatic Sports National Convention XXXVI – Kansas City,MO
September 12-18, 2016 U.S. Aquatic Sports National Convention XXXVII – Atlanta, GA
September 2017 U.S. Aquatic Sports National Convention XXXVIII – Dallas, TX
September 2018 U.S. Aquatic Sports National Convention XXXVIII – TBD
MEETING SCHEDULE 2-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SHORT COURSE SCHEDULE (YARDS) 2014-2015
DATE MEET HOST TEAM - SITE October 5 Gulf Open Water Champs RICE October 11-12 Open Meet Venue A FCST Venue B LSST Venue C MAC Venue D PACK October 18-19 Senior Meet HCAP November 8-9 Senior Meet PEAK November 15-16 Open Meet Venue A AMBU Venue B BTA Venue C LSST Venue D MAC Venue E SPA December 5-7 Gulf Senior Champs TWST December 5-7 Fall Champs Group A CFSC Group B HCAP Group C LSST/DADS Group D PACK Group E MARC December 12-14 Gulf Age Group Champs AGS December 13 8 & Under Gulf Champs Group A AMBU Group B NOCH Group C TTST January 10-11 Open Meet Venue A BTA Venue B LSST Venue C NOCH Venue D SSAN February 13-15 13&Over Prelim/Final SSAN February 14 Short Course Championships I (8&U) Group A ESA Group B SHRK Group C SPA February 21-23 Short Course Championships II (14&U) Group A AMBU Group B KATY Group C LSST Group D MAC Group F NOCH Group G PACK February 26-1 Speedo Champions Series AGS February 27-1 Short Course Championships III (13&Over) TWST March 5 – 8 TAGS – Short Course TWST
2-2 SHORT COURSE SCHEDULE GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING LONG COURSE SCHEDULE (METERS) 2015
DATE MEET HOST TEAM – SITE April 17-19 Open Meet Group A AGS Group B FCST Group C TWST April 26 Open Water Meet RICE May 15-17 Open Meet Group A PEAK Group B SPA July 9-12 Speedo Champions Series – Long Course Sectional TXLA July 11-12 B & Under Summer Champs Group A MAC Group B KATY July 17-19 Gulf Summer Champs CFSC July 17-19 Gulf Summer Age Group Champs Group A FCST Group B PEAK July 23-27 TAGS – Long Course TBD August 1-7 Southern Zone Senior Championships Greenville, SC August 6-9 North American Challenge Cup TBD
LONG COURSE SCHEDULE 2-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING NATIONAL SCHEDULE 2014-2015
2014
December 3-6 2014 AT&T Winter National Championships Greensboro, NC December 6-10 2014 Speedo Winter Junior National Championships Irvine, CA
2015
February 26-1 Speedo Champions Series AGS March 5 – 8 TAGS – Short Course TWST July 9-12 Speedo Champions Series – Long Course Sectional TXLA July 23-27 TAGS – Long Course TBD August 1-7 Southern Zone Senior Championships Greenville, SC August 6-9 North American Challenge Cup TBD July 29-2 Speedo Junior Championships TBD August 5-6 Phillips 66 National Championships TBD
2-4 NATIONAL SCHEDULE GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
NATIONAL SCHEDULE 2-5
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 3 - MEMBERSHIP INFORMATION FEES AND INFORMATION 2014-2015
REGISTRATION 1. All inquiries about USA Swimming athlete registration should be directed to: Annette Leach 46155 Hwy 6 & 24 Glenwood Springs, CO 81601 [email protected]
All inquiries about USA Swimming non-athlete registration should be directed to: Eddie Adams 2009 Eastwind Deer Park, TX 77536 281-570-5572 W [email protected]
2. Athlete registration fee (due when applying) $ 72.00
3. Transfer fee (from one LSC to another or within Gulf Swimming) $ 1.00
4. Athlete seasonal registration fee (due when applying) Valid for 150 days from date of registration $ 40.00
5. Non-athlete registration fee (due when applying) Individual: $ 67.00 Non-athlete registration fee (due when applying) Family: $ 124.00
6. Club registration with Gulf (due by October 1st) $250.00
7. Affiliated Group Member registration with Gulf (due by October 1st) $250.00
EQUIPMENT DEPOSIT Equipment rental fees must be sent to the Sanction Coordinator at the time that the Meet Sanction is requested. The rental fees are listed on page 13-31.
MEET ENTRY FEES All Meets (except as listed below) $5.25 Relays $9.00 Prelim/Finals $5.50 Mile Meets $7.75 Time Trials On-Deck Entry Fees
+ $0.25 extra per individual entry for Long Course meets + $0.25 extra per individual entry for championship meets with medals as awards
The following facilities will be permitted to assess a surcharge of $5.00 per swimmer: TAMU Student Recreation Center UH Campus Recreation & Wellness Center All other facilities will be permitted to assess a surcharge of $2.00 per swimmer
FEES AND INFORMATION 3-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
SANCTION FEES Sanction fees are to be sent to: Herb Schwab 802 Lakeshore Drive Sugar Land, TX 77478 281-242-1334 (Home) [email protected]
Checks should be payable to "Gulf Swimming" and be accompanied by the Meet Announcement and a completed Application for Sanction.
Sanctioned Meets – per day charge $ 50.00
Approved Meets and Approved Time Trials – per day charge $ 200.00
Sanctioned Time Trials – per sanction $ 50.00
Sanctioned Dual and Triangular meets – per sanction $ 50.00
GULF SWIMMING HANDBOOK, MINUTES, & WEB PAGE The Handbooks is posted on the Gulf Swimming web site: www.gulfswimming.org
Minutes are posted on the Gulf Swimming web site: www.gulfswimming.org
The Gulf Swimming web site may be accessed by: www.gulfswimming.org
TEXAS SWIMMING ASSOCIATION MEMBERSHIP Each team must be a member of Texas Swimming Association (TSA) in order for its swimmers to compete in TAGS. This fee is due at the fall meeting and is payable to the TSA Treasurer. TSA registration fee $ 40.00
GULF NTV COORDINATOR AND GULF RECORDS COORDINATOR
1. NTV Rick Kehlenbach 17611 Rustington Drive Spring, TX 77379 281-376-9428 (Home) [email protected]
2. RECORDS Rick Kehlenbach 17611 Rustington Drive Spring, TX 77379 281-376-9428 (Home) [email protected]
3-2 FEES AND INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
USA SWIMMING CLUB MEMBERSHIP APPLICATION GULF SWIMMING 2014-2015
The ______hereby makes application for membership in Gulf Swimming of USA Swimming, Inc. Enclosed is a team check for the annual dues. If accepted as a club member, the team agrees to abide by the Bylaws of Gulf Swimming and USA Swimming, Inc., and to respect, abide by, and enforce all decisions of Gulf Swimming and USA Swimming, Inc.
CLUB CODE: ______CLUB NAME:______NAME OF OWNER/BUSINESS/LEGAL ENTITY IF DIFFERENT FROM CLUB NAME: 1. ______4. ______2. ______5. ______3. ______CLUB SETTING: Rural Suburban Urban
NEAREST MAJOR CITY: ______CLUB WEB SITE: ______PRE-EMPLOYMENT SCREENING By checking this box and signing below, I formally acknowledge that this club is conducting a pre-employment screening on all new employees who are required to be members of USA Swimming as required in the USA Swimming Rules & Regulations, Article 502.6.8. Signature: ______Printed Name: ______Date: ______Failure to check this box and sign this statement will result in the club application being rejected.
Club Information (This should include the permanent address and phone number of the team.)
CLUB CODE ______CLUB NAME ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
PHONE ______FAX: ______
FACILITY NAME: ______FACILITY PHONE: ______
FACILITY ADDRESS: ______
POOLS AT THIS FACILITY (if additional space is needed, use separate page and attach to application): Pool 1: Length _____ Yards Meters Width: _____ Yards Meters Indoor Outdoor # of Lanes: _____ # of Lanes: _____ L-shaped pool
Pool 2: Length _____ Yards Meters Width: _____ Yards Meters Indoor Outdoor # of Lanes: _____ # of Lanes: _____ L-shaped pool
Pool 3: Length _____ Yards Meters Width: _____ Yards Meters Indoor Outdoor # of Lanes: _____ # of Lanes: _____ L-shaped pool
Pool 4: Length _____ Yards Meters Width: _____ Yards Meters Indoor Outdoor # of Lanes: _____ # of Lanes: ____ L-shaped pool
FEES AND INFORMATION 3 GULF SWIMMING HANDBOOK
FIND-A-CLUB CONTACT (To register as a club, a Find-a-Club Contact must be listed. Information will appear on the Find-A- Club page of USA Swimming’s Web site.) FIND-A-CLUB CONTACT: ______PHONE: ______EMAIL:______
Club Contact (This person will receive USA Swimming mailings and be responsible for athlete registration.)
CLUB CONTACT ______
POSITION ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
OFFICE PHONE ______HOME PHONE ______
FAX ______MOBILE PHONE ______
E-MAIL ADDRESS ______
Coach (All clubs must have at least one properly registered coach to register as a USA Swimming club. Club’s coach of record must be at least 18 years old.)
HEAD COACH ______DATE OF BIRTH ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
OFFICE PHONE ______HOME PHONE ______
FAX ______MOBILE PHONE ______
E-MAIL ADDRESS ______
I hereby give Gulf Swimming permission to use my name, address, and phone numbers (above) for publication in the Gulf Swimming Handbook and the Gulf Swimming web page.
Head Coach (Signature) ______
Club Treasurer
TREASURER ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
OFFICE PHONE ______HOME PHONE ______
FAX ______MOBILE PHONE ______
E-MAIL ADDRESS ______
4 FEES AND INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Club Entries/Records Contact
ENTRIES/RECORDS CONTACT ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
OFFICE PHONE ______HOME PHONE ______
FAX ______MOBILE PHONE ______
E-MAIL ADDRESS ______
I hereby give Gulf Swimming permission to use my name, address, and phone numbers (above) for publication in the Gulf Swimming Handbook and the Gulf Swimming web page.
Entries/Records Contact (Signature) ______
Club Nominees to the Gulf Swimming House of Delegates (The number of representatives to the Gulf Swimming House of Delegates and the votes to which they are entitled is governed by Section 604.1.1 of the Gulf Swimming Bylaws. All representatives to the House of Delegates must be registered as non-athlete members of USA Swimming.)
TEAM REPRESENTATIVE ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
OFFICE PHONE ______HOME PHONE ______
FAX ______MOBILE PHONE ______
E-MAIL ADDRESS ______
I hereby give Gulf Swimming permission to use my name, address, and phone numbers (above) for publication in the Gulf Swimming Handbook and the Gulf Swimming web page.
Team Representative (Signature) ______
ALTERNATE REPRESENTATIVE ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
OFFICE PHONE ______HOME PHONE ______
FAX ______MOBILE PHONE ______
E-MAIL ADDRESS ______I hereby give Gulf Swimming permission to use my name, address, and phone numbers (above) for publication in the Gulf Swimming Handbook and the Gulf Swimming web page.
Alternate Representative (Signature) ______
FEES AND INFORMATION 5 GULF SWIMMING HANDBOOK
PRIMARY ORGANIZATIONAL AFFILIATION, WHO OWNS THE CLUB, CLUB TAX LISTING (To register as a club, a selection must be made for Primary Organizational Affiliation, Who Owns the Club and Club Tax Listing.) Check if registered last year and there are no changes to the Primary Organizational Affiliation, Who Owns the Club and Club Tax Listing that were listed last year. PRIMARY ORGANIZATIONAL AFFILIATION WHO OWNS THE CLUB (Please note the club’s primary relationship/affiliation with Coach Owned any one of the following organizations. Choose one only.) Boys & Girls Club Not Applicable College/University Boys & Girls Club Country Club College/University Health & Fitness Club Country Club Hospital Health & Fitness Club Jewish Community Center Hospital Non-Profit Corporation (Parent Board) Jewish Community Center Park & Recreation Department Park & Recreation Department Private School Private School Public School/District Public School/District Summer Club or Home Owner’s Association Summer Club or Home Owner’s Association YMCA YMCA YWCA YWCA Other Other CLUB TAX LISTING (Please list the club’s main tax listing and not the parent’s/booster organization if it is a separate entity.)
Sole Proprietor Partnership LLC Sub-S Corporation Other For-Profit Corporation 501(c)3 Non-Profit Corporation Other 501(c) Non-Profit Other Non-Profit Corporation Does Not Apply
Send completed application, team check for $250.00, safety information form, and safety map to:
Annette Leach 46155 Hwy 6 & 24 Glenwood Springs, CO 81601 [email protected]
Do not write below this line For GULF SWIMMING use only
Coach’s certification and team’s representatives to the House of Delegates memberships verified by ______Date ______
Team bylaws (new applications only) received by ______Date ______
Safety information form received by ______Date ______
Safety map received by ______Date ______
Annual dues: Team check # ______Date ______
All fines from previous season cleared ______Date ______
Club application for 2014-2015 approved by______Date ______
6 FEES AND INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING TEAM SAFETY INFORMATION 2014-2015
1. Pool Name: Address:
Phone Number(s): Location of Phone(s):
Pool Manager: Phone Number(s): (W) (H)
2. Club Name: Address:
Phone Number(s): (W) (H)
3. Club President: Phone Number(s): (W) (H) Head Coach: Phone Number(s): (W) (H) EMS (If not 9-1-1): Poison Control:
4. Person(s) who will take control of an Emergency Circle one: USA Swimming Club High School Personnel Head Coach Other: Phone: (W) (H)
5. Location of First Aid Kit: (Required) Spinal Backboard:
Blankets/Towels:
Rescue Implements:
6. Area Map showing location of nearest Hospital or Emergency Clinic (key map, etc.) Attach to Form.
POST COPIES OF THIS FORM AND MAPS IN COACHES OFFICE.
THIS INFORMATION IS REQUIRED FOR EACH POOL THAT IS USED BY THE TEAM.
TEAM SAFETY INFORMATION 3-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING TEAM REGISTRATION INFORMATION 2014-2015
The Team Safety Information form, page 3-7, must be completed and submitted with the annual Club Membership Application form, page 3. One form is required for each pool that is used by the team. Copies of the completed Team Safety Information forms and maps showing the location of the nearest hospital or emergency clinic must also be posted in the coaches’ office at each pool used by the team.
[Effective 10/1/13] The Team Travel Policy must be submitted and kept on record with the Gulf Swimming Safe Sport Coordinator in order for athletes to be eligible for reimbursement for travel as detailed under the Senior Travel Fund Policy on page 7-7. Send Team Travel Policy to:
Travis Sandifer Gulf Swimming Safe Sport Coordinator 1809 San Jose Street Friendswood, TX 77546 713-724-6046 (Home) [email protected]
Additionally, each club shall appoint two (2) representatives and one or more alternates from its membership to represent the Club in the Gulf Swimming House of Delegates. The appointments shall be in writing and addressed to the Secretary of Gulf Swimming. The representatives and alternates shall be registered as members of USA Swimming.
3-8 TEAM REGISTRATION INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
USA SWIMMING AFFILIATED GROUP MEMBERSHIP APPLICATION GULF SWIMMING 2014-2015 The ______hereby makes application for Affiliated Group Membership in Gulf Swimming of USA Swimming, Inc. Enclosed is a check for the annual dues. If accepted as an Affiliated Group Member, the organization agrees to abide by the Bylaws of Gulf Swimming and USA Swimming, Inc., and to respect, abide by, and enforce all decisions of Gulf Swimming and USA Swimming, Inc.
______Signed Title Date ======Group Information (This should include the permanent address and phone number of the group.)
GROUP NAME ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
PHONE ______FAX: ______======Group Contact (This person will receive USA Swimming mailings.)
GROUP CONTACT ______
POSITION ______
MAILING ADDRESS ______
CITY ______STATE ______ZIP ______
OFFICE PHONE ______HOME PHONE ______
FAX ______MOBILE PHONE ______
E-MAIL ADDRESS ______======Supporting Group (All Affiliated Group Members must have their application supported by a Club Member, in good standing, of Gulf Swimming or a Member of the Board of Directors of Gulf Swimming.)
SUPPORTING GROUP ______
SIGNATURE ______
PRINT NAME AND POSITION ______======Send completed application and check for $250.00 to: Eddie Adams 2009 Eastwind Deer Park, TX 77536
Do not write below this line For GULF SWIMMING use only Annual dues: Check # ______Date ______
Group application for 2014-2015 approved by ______Date ______
AFFILIATED GROUP MEMBERSHIP APPLICATION 3-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING AFFILIATED GROUP MEMBERSHIP INFORMATION 2014-2015
An Affiliated Group Member of Gulf Swimming (also known as an Organizational Member under the rules of USA Swimming) is an organization, approved by Gulf Swimming, which supports the sport of swimming and the objectives and the programs of Gulf Swimming and USA Swimming, but which does not have athletes and coaches who all are individual members of Gulf Swimming and USA Swimming. Affiliated Group Members of Gulf Swimming are also subject to the following:
1. Group Member Representatives of Affiliated Group Members, unless entitled to vote under another provision of the Bylaws of Gulf Swimming, shall have voice but no vote in meetings of the House of Delegates and its Committees.
2. Affiliated Group Members shall not be entitled to participate in the program of swimming conducted by Gulf Swimming, and competitions sanctioned or approved by Gulf Swimming or USA Swimming.
3. Affiliated Group Members shall not be eligible to receive a sanction for any swimming competition or any benefits, exhibitions, clinics and entertainment involving competitive swimming.
4. Affiliated Group Members must be supported or introduced into membership by any Club Member of Gulf Swimming currently in good standing or by any Member of the Board of Directors of Gulf Swimming.
5. The annual fee for Affiliated Group Membership shall be $250.
3-10 AFFILIATED GROUP MEMBERSHIP INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING REGISTRATION OF NON-ATHLETES 2014-2015
Any person may become a non-athlete member of USA Swimming.
The following positions are required to hold USA Swimming non-athlete memberships: 1. Coaches; 2. Officials - referees, starters, stroke and turn judges (including all trainees); 3. Meet Directors; 4. Meet Safety Marshals; and 5. Team Representatives to the House of Delegates
USA Swimming initiated the Coaches Safety Curriculum in September 1987 for the 1988 membership year. USA Swimming coach members are required to show current proof of training in First Aid, CPR, and Safety Training for Swim Coaches and successful completion of the USA Swimming Background Screening. When persons apply for coach membership, they must meet the full Coaches Safety Curriculum requirement and the Background Screening to be registered. They will not be allowed an interim coaching period (i.e., no grace period). Persons without a coach membership will not be allowed to participate in any coaching capacity at any USA Swimming sanctioned competition. This restriction includes, but is not limited to, being barred from the deck area. If an offending person refuses to comply with these provisions upon initial warning, all athletes on that person's club shall be designated as "unattached" for the entire competition, unless the club has some other USA Swimming coach member present.
Continuous failure of a coach to satisfy the Coaches Safety Curriculum requirement will be grounds for termination of membership and loss of insurance coverage. Clubs that continue to conduct a program with coaches who have failed to satisfy the Coaches Safety Curriculum requirement risk termination of membership and loss of insurance coverage.
All course certificates provided as proof for the Coaches Safety Curriculum must be valid on the date of application for membership. Coaches should submit copies of the First Aid, CPR, and Safety Training for Swim Coaches course completion cards (front and back) as adequate proof of training. If the Membership Coordinator doubts certificate authenticity, he has the right to request access to the original card or to check with the issuing authority. The LSC Safety Coordinator and/or the Membership Coordinator are not expected to follow up on certificate expiration. It is the coach's responsibility to renew all certificates in a timely manner.
All coaches must fulfill the requirements of the Coaches Safety Curriculum and be registered as non- athlete members of USA Swimming. In order to register as a USA Swimming club, all clubs must have a properly registered coach.
REGISTRATION OF NON-ATHLETES 3-11 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING NON-ATHLETE REGISTRATION AND TEAM REQUIREMENTS 2014-2015
1. Required Positions – Each Gulf Swimming member team should pay the registration fees for all required team positions.
2. Affiliated Officials – Each Gulf Swimming member team should pay the USA Swimming registration fee for all Officials affiliated with the team. For all Officials registered as part of the team and listed on the team registration form, Gulf Swimming will waive the LSC registration fee. (Affiliated Officials are Officials that have swimmers attached to that team.)
3. Unaffiliated Certified Officials and Gulf Swimming Board of Directors - Gulf Swimming shall pay the registration renewals for all unaffiliated certified Officials that actively support Gulf Swimming. Gulf Swimming shall also pay the renewal registrations of all unaffiliated non-athlete, non-coach members of the Gulf Swimming Board of Directors and Coordinators.
4. Meet Requirements - Each Gulf Swimming member team that hosts a sanctioned meet, shall be required to have at least four officials/trainees working on deck for each session of the meet. If the required number of officials/trainees is not present, the host team shall be subject to a fine of $100.00 for each official/trainee not present.
5. Exceptions - College teams are exempted from the registration requirements.
6. Enforcement - The above rules shall be enforced by the Administrative Vice-Chair, the Technical Planning Committee Chair, the Non-Athlete Registration Coordinator, and the Officials Committee Chair. The active status of certified officials and trainee officials shall be determined by the Officials Committee Chair.
3-12 REGISTRATION OF NON-ATHLETES GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING OUTREACH MEET ENTRY FEE REIMBURSEMENT POLICY 2014-2015
USA Swimming’s membership category of Outreach Membership allows USA Swimming and Gulf Swimming to offer annual membership at specially-reduced fees. The current registration fee for Outreach members is $5.00 per year. To be eligible for the reduced fees, when the athlete registers for USA Swimming with the Gulf Swimming Athlete Registration Coordinator, include a copy of the eligibility form for reduced/free lunches available through the public school systems.
Registered members of the Outreach Program in Gulf Swimming are entitled to additional benefits provided solely by Gulf Swimming. Gulf Swimming will reimburse up to 100% of the current Gulf Swimming approved individual meet entry fees for USA Swimming sanctioned meets. The meets eligible for reimbursement must be held in Gulf Swimming and the meets must be on the Gulf Swimming meet schedule, as approved by the House of Delegates. The Athlete Registration Coordinator will send reimbursement request forms to all current Outreach members. To receive reimbursement after the meet has ended, simply complete the reimbursement form and mail it in the pre-addressed envelope to the Gulf Swimming Athlete Registration Coordinator. Once it is confirmed that the swimmer participated in the meet’s events, Gulf Swimming will issue a check for up to 100% of the current Gulf Swimming approved individual meet entry fees to reimburse the Outreach member for the out-of-pocket expenses. Gulf Swimming encourages the Outreach Athletes to participate in as many sanctioned meets that the Outreach member is eligible for.
These benefits are made possible for the Outreach Members through fees collected by Gulf Swimming.
To maintain as much confidentiality as possible, the Athlete Registration Coordinator will issue the reimbursement checks. No one else on the Gulf Swimming Board of Directors will be involved in this process.
To be eligible for reimbursement, the Outreach member just needs to complete the reimbursement request form. The Outreach member must: 1. Be currently registered as an Outreach Member, 2. Compete in meets sanctioned by Gulf Swimming, 3. Enter the swim meet and pay the entry fees, 4. Compete in the events that the member entered, and 5. Request the reimbursements for those meet events.
Gulf Swimming will NOT issue reimbursements for: 1. Any events that were not swum by the Outreach Member, 2. Any events that the Outreach Member is not qualified for, 3. Any events that were No Shows by the Outreach Member, 4. Any events in which the Outreach Member is under-qualified or over-qualified, 5. Any fines that were levied by Gulf Swimming for the Outreach Member being under-qualified or over-qualified, 6. Any portion of the entry fees that exceed the Gulf approved meet entry fees, 7. Any relay events, or 8. Any meets that are not on the meet schedule, as approved by the Gulf Swimming House of Delegates.
For Short Course meets, requests for reimbursements must be submitted within thirty (30) days of the conclusion of that Gulf Swimming Short Course season. For Long Course meets, requests for reimbursements must be submitted within thirty (30) days of the conclusion of that Gulf Swimming Long Course season. No late requests will be considered.
The checks for reimbursement must be cashed (or deposited) within thirty (30) days after being issued to the Outreach Member.
REGISTRATION OF NON-ATHLETES 3-13 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING USA SWIMMING COACHES SAFETY CURRICULUM 2014-2015 REQUIREMENTS AND EQUIVALENTS
Effective since 1988, all coach members are required to fulfill safety training requirements as established by the USA Swimming Board of Directors. USA Swimming currently requires coach members to hold current certification cards for the following courses: Safety Training for Swim Coaches and CPR. ONLY COURSES ON THIS LIST ARE ACCEPTABLE; NO EXCEPTIONS.
Cardiopulmonary Resuscitation (CPR)
Any one of the following courses will satisfy the requirement:
American Red Cross: Not acceptable: instructor certifications, WSI, foreign Red Cross certifications. (All American Red Cross CPR certifications are valid for two years)
• CPR - Adult • CPR - Adult and Child (recommended if you coach 12 & unders) (Infant CPR is optional component) • CPR/AED - Adult • CPR/AED - Adult and Child (recommended if you coach 12 & unders) (Infant CPR is optional comp.) • CPR/AED for Lifeguards • CPR/AED for the Healthcare Provider • CPR/AED for the Professional Rescuer and Healthcare Provider
American Heart Association: (All American Heart Association CPR certifications are valid for two years) Heartsaver First Aid/CPR/AED does not have a final written exam; in order for this course to be acceptable, notify your instructor in advance that you will need to take the written final exam that is an option offered by the AHA. • Heartsaver First Aid w/CPR & AED (AHA certification must indicate that final written exam was given and passed – see details above) • ACLS Provider • Healthcare Provider (BLS for Healthcare Providers) • Any AHA Basic Life Support Instructor or Instructor Trainer for the courses listed above
American Lifeguard Association: • Professional CPR (CPR for the Professional Rescuer) – “Instructor Led"" must appear on card • Community CPR - "Instructor Led"" must appear on card
American Safety & Health Institute (ASHI): • CPR Pro • CPR/AED for the Community and Workplace (two year certification)
National Safety Council: (National Safety Council CPR certifications are valid for one or two years, depending on the training agency.) • Adult CPR & AED • Standard First Aid, CPR & AED
Ellis & Associates: • Water Safety+ (includes First Aid component) • International Lifeguard Training (one year certification; includes First Aid component) • International Lifeguard Training Instructor License (12-18 month certification)
Emergency First Response (PADI): The PADI courses below do not meet the first aid requirement. • Emergency Responder – CPR/AED/First Aid (two year certification) • Emergency Responder – CPR/AED (two year certification) • Emergency Responder – CPR/First Aid (two year certification) 3-14 COACHES SAFETY CURRICULUM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
CPR Courses offered by other organizations: • California State Lifeguard • Emergency Care & Safety Institute CPR (two year certification) (AAOS - Amer Acad of Orthopaedic Surgeons) • Medic First Aid (includes First Aid component) (Coach must also submit a scored written test signed by the instructor) • EMS Safety Services CPR • EMT (Emergency Medical Technician) Basic (includes First Aid component) • Paramedic • ProCPR Adult/Child/Infant CPR & AED for Health Care Provider (BLS) (valid for two years – must have signature of Skills Evaluator on back of card) • ProFirstAid (valid for two years; includes first aid component – must have signature of Skills Evaluator on back of card) • Save-A-Life Educators CPR (Adult, Adult/Child, or Adult/Child/Infant) (online-only not acceptable; must do in-person skills assessment) Save-A-Life: If “online training” is printed on the card, it must be accompanied by 2nd cert stamped “Skills Assessment Passed” • StarGuard • Tacoma Fire Department First Aid & CPR (includes First Aid component) • University Training Centers, Inc. - Healthcare Provider BLS (C)
Online courses are not acceptable unless skills are demonstrated to instructor face-to-face.
Safety Training For Swim Coaches (STSC)
Any one of the following courses will satisfy the STSC requirement:
American Red Cross: (Not acceptable: instructor certifications, WSI, foreign Red Cross certifications) (All American Red Cross STSC certifications are valid for three years) • Safety Training for Swim Coaches (full course, fast track option, review or challenge) STSC has two components – a 4-hour classroom session and a 4-hour in-water session. The STSC online written test can replace the classroom session (print the confirmation email after passing the test as proof) and present the email to your local ARC chapter within 30 days to complete the in-water session. An acceptable lifeguard certification (see list below) can replace the in-water session.
Lifeguard certifications listed below will be accepted WITH proof of successful completion of the online Safety Training for Swim Coaches written test. For additional information, and to take the test, go to www.usaswimming.org/Member Resources/Coaches/Online Testing & Certifications. Print the confirmation email when you pass the test; submit to your LSC Membership Chair WITH the required lifeguard card. The expiration date, for coach membership purposes, will be the earliest date on either the STSC email (valid for three years) or the lifeguard certification.
American Red Cross: (All American Red Cross LGT certifications are valid for three years) (No ARC instructor certifications are acceptable) • Lifeguarding (includes CPR & first aid components) with STSC online written test • Waterfront Lifeguarding (includes CPR & first aid components) with STSC online written test • Waterpark Lifeguarding (includes CPR & first aid components) with STSC online written test Not acceptable: ARC/USOC Sport Safety Training, WSI.
American Lifeguard Association: • Lifeguarding (includes CPR-PR & First Aid) with STSC online written test (Three options: First Time Lifeguard, Professional Lifeguard Challenge, Lifeguard Recertification)
Ellis & Associates: • International Lifeguard Training (one year certification; includes first aid & CPR component) with STSC online written test COACHES SAFETY CURRICULUM 3-15 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
• International Lifeguard Training Instructor License (12-18 month certification) with STSC online written test
YMCA Lifeguarding with STSC online written test
StarGuard with STSC online written test
Revised June 7, 2011
3-16 COACHES SAFETY CURRICULUM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING ATHLETE REGISTRATION APPLICATION 2014
ATHLETE REGISTRATION 3-17 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING NON-ATHLETE REGISTRATION APPLICATION 2014
3-18 NON-ATHLETE MEMBERSHIP GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
ATHLETE TRANSFER/CHANGE OF INFORMATION FORM Gulf Swimming Select One: ATHLETE TRANSFER/CHANGE OF INFORMATION FORM [ ] Transfer from one club to another within Gulf Swimming - $1.00 [ ] Transfer from another LSC to Gulf Swimming - $1.00 [ ] Update or Change Athlete Information – no charge
Last Name (and Suffix, if any) Legal First Name Middle Name
Date of Birth M/F Age Preferred Name USA Swimming ID Number (all 14 Characters)
- - Mailing Address Telephone Number (Incl. Area Code)
- City St. Zip Code New Club Date Joined
______Former USA Swimming Club Name City & State Former Club Code & LSC Code
Date of last competition representing your former club in an attached status: US Citizen: Yes [ ] No [ ] Dual Citizen: Yes [ ] No [ ] Member of another FINA Organization: Yes [ ] No [ ]
MMDDYY
Required Signatures: In accordance with USA Swimming Rules and Regulations, Section 203.3 – We understand that in order for an athlete to represent a new USA Swimming club in a competitive event, 120 consecutive days must have elapsed without the athlete having represented any other USA Swimming club in USA Swimming competition. We certify that the above information is true and correct to the best of our knowledge.
______Signature of Athlete Date Signature of Parent or Guardian Date Relationship ______For transfers, complete the entire form above, including signatures, and enclose your USA Swimming Athlete Member card. If updating information (name, birth date, address, and/or telephone number), complete the top-most portion, provide at least one signature and enclose your old USA Swimming Athlete Member card, if requesting a replacement card. Send, with the appropriate fees (make checks payable to Gulf Swimming) to Annette Leach, 46155 Hwy 6 & 24, Glenwood Springs, CO 81601.
Former LSC Registration Chair, please complete the following information:
Original Reg. Date Transfer-Out Date Old Club LSC Date & Location of Last USA Swimming Sanctioned Competition Your Initials
Gaining LSC Registration Chair, please complete the following information:
Transfer Date Transfer-In Date Athlete Attach Date Attach Club LSC Your Initials
APPLICATION FOR TRANSFER 3-19
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 4 - SAFETY INSURANCE SUMMARY 2014-2015
Membership Protection
USA Swimming's stated policy for membership protection is: • To provide safety education for its membership; • To provide excess accident medical protection for USA Swimming members who may suffer injuries while participating in insured activities; • To provide evidence of financial responsibility so that USA Swimming clubs can conduct insured activities.
To implement this policy, USA Swimming has now adopted two major programs: • Excess Accident Medical Protection; • Liability Insurance Program.
These two programs are intended to provide reasonable protection for USA Swimming athletes and clubs while stabilizing the cost.
EXCESS ACCIDENT MEDICAL INSURANCE DESCRIPTION OF COVERAGE
Carrier: Mutual of Omaha Insurance Company
Policy Number: T5MP-SP-35054 Policy Term of Coverage: January 1, 2014 – January 1, 2015
Insureds: Members of USA Swimming
When Coverage Starts: Coverage is a benefit of membership in USA Swimming and begins upon receipt of the completed membership application form with appropriate fee and acceptance by the LSC Registration/Membership Chair or its designee.
When Coverage is in Effect: Insureds are covered while participating in USA Swimming supervised, sponsored, sanctioned or approved: • Competitions, meets or events; • Organized practice sessions; • Social and fund raising activities; • Travel to and from competitions, meets, events, organized practice sessions, approved social and fundraising activities; and • OVC events for USA Swimming Officials only.
Coverage Outline:
When covered Injuries result in treatment by a Legally Qualified Physician beginning within 90 days of the accident, the Medical Expense incurred in excess of the Medical Deductible, if any, will be paid. Benefits will not exceed a maximum of $25,000.00. Benefits must be Medically Necessary and shall not exceed the Usual and Customary charges in the geographic area where treatment is performed. Only covered Medical Expense incurred by the Insured within 52 weeks from the date of the accident is covered.
Benefits: • $25,000.00 maximum per occurrence for Accident Medical Expense. Eligible Medical Expenses are: (a) Treatment by a Legally Qualified Physician; (b) Care or services from a Hospital or Ambulatory Surgical Center; (c) Services from a registered graduate nurse (RN or LPN) not related to the Insured by blood or marriage; (d) Professional ambulance service; (e) Orthopedic appliances. • $1,000.00 maximum per occurrence for Chiropractic or Physical Therapy treatments/expenses. INSURANCE SUMMARY 4-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
• $5,000.00 Principal Sum maximum for Accidental Death and Specific Loss.
Benefits will be paid as follows: Loss of Life ...... Principal Sum Loss of Both Feet, Both Hands or Both Eyes ...... Principal Sum Loss of One Hand and One Foot ...... Principal Sum Loss of One Hand and One Eye or One Foot and One Eye .... Principal Sum Loss of One Hand, One Foot or One Eye ...... One-half Principal Sum Loss of Speech and Hearing ...... Principal Sum Loss of Speech or Hearing ...... One-half Principal Sum Loss of Thumb and Index Finger of Same Hand .... One-fourth Principal Sum
If you suffer multiple losses due to the same accident, only one benefit amount – the largest to which you are entitled – is payable. The benefit for loss of: two limbs; both eyes; one limb and one eye; speech and hearing; or thumb and index finger on the same hand is payable only when such double loss is the result of the same accident. Loss is defined as the complete severance of the hand or foot at or above the wrist or ankle joint; total and irrecoverable loss of entire sight, speech or hearing; and severance of two or more entire phalanges of both the thumb and index finger. To receive benefits, loss must be independent of sickness and all other causes.
Deductible/Excess: This program is excess to other insurance in place through the member's employment, school, or family. Benefits for Medical Expense will be paid only for such expense which is not recoverable from any other insurance policy, service contract or workers’ compensation. The deductible amount is the total of all other collectible benefits from primary insurance sources applicable to the Injury or $100.00 of medical expenses.
Exclusions and Limitations: No coverage is provided for: (a) suicide while sane or intentionally self-inflicted injury while sane; (b) Injuries caused by an act of declared or undeclared war; (c) Injuries received while in the armed service (upon notice to us of entry into an armed service, the pro rata premium will be refunded); (d) Injuries received while acting as a pilot or crew member; (e) Injuries resulting from air travel, except while as a passenger for transportation only; (f) Injuries resulting from the Insured’s engagement in or attempt to commit a felony or being engaged in an illegal occupation; (g) Injuries received while under the influence of any controlled substance, unless administered on the advice of a Legally Qualified Physician; (h) Injuries received while Intoxicated; (i) Injuries sustained while traveling, except as specifically provided; (j) the cost of eyeglasses, contact lenses or examinations for either; (k) the cost of dental treatment, except as specifically provided for Injuries to sound, natural teeth; (l) injuries covered by workers’ compensation or employer’s liability laws; or (m) Elite Athletes.
How to File a Claim: Claim forms are sent to each injured party upon USA Swimming National Headquarters receipt of a completed Report of Occurrence form and verification of the injured party’s USA Swimming membership. All bills must first be submitted to any group hospital/medical and/or HMO coverage for which the member is eligible. Copies of the plan Explanation of Benefits (paid or denied) documents from a group hospital/medical and/or HMO coverage must accompany all bills.
Completed claim forms should be submitted to Mutual of Omaha – Special Risk Services as directed on the claim form. Additional claim forms may be obtained by contacting USA Swimming National Headquarters.
This description of coverage summarizes the provisions of the Mutual of Omaha Insurance Company policy issued to USA Swimming. Should there be any discrepancy between the policy and this description, policy provisions will prevail.
LIABILITY INSURANCE PROGRAM
A. General Liability
Insurance Company: Lexington Insurance Company
4-2 INSURANCE SUMMARY GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Policy Number: 1638683
Policy Term: December 31, 2005 to December 31, 2006 12:01 a.m. Mountain Standard Time
Who is Insured: • Named Insureds • USA Swimming • USA Swimming Local Swimming Committees
• Additional Named Insureds solely as respects to liability arising from insured activities: • Clubs and Seasonal Clubs which Athletes or Participants and Coaches are members of USA Swimming • USA Swimming member(s) or volunteer(s) while acting at the direction of, and within the scope of their duties for a Named Insured.
Coverage & Limits:
Coverages Limits of Liability
Bodily Injury and Property Damage Combined $2,000,000 Each Occurrence * Bodily Injury and Property Damage Combined $4,000,000 Annual Aggregate * Personal Injury and Advertising Injury $1,000,000 Per Occurrence * Personal Injury and Advertising Injury $1,000,000 Annual Aggregate * Annual General Aggregate $4,000,000 *
* Claims and Defense Costs are included within and subject to the Limits of Liability
Exclusions: (The following list is not inclusive)
This insurance does not apply to bodily injury, property damage, personal injury, or advertising injury claims or suits arising out of or related to:
• The use of a diving board or diving platform. This exclusion does not apply to starting platforms as defined in the USA Swimming Rules and Regulations in effect at the date of the occurrence. • Racing starts in a water depth less than the minimum required in the USA Swimming Rules and Regulations or by any municipal, local, or state ordinance, regulation, code, or statute. • Sexual Abuse or sexual misconduct of any kind, including but not limited to any suits or claims for sexual molestation, sexual involvement, sexual contact, sexual harassment, regardless of consent of the person. • Any occurrence arising out of or related to any sporting activity other than swimming. This exclusion does not apply to dryland training activities and intra club water polo. • The ownership, entrustment, maintenance, operation, use, loading or unloading of any automobile or aircraft owned or operated by or rented or loaned to any insured, or any other automobile or aircraft operated by any person in the course of his employment by any Insured. • Any obligation for which the Insured or any carrier as his insurer may be held liable under any workers’ compensation, unemployment compensation or disability benefits law, or under any similar law. • Damage to property owned or occupied by or rented to the insured, property used by the insured, or property in the care, custody. • Employment-related practices. • Any intentional acts.
Insured Activities: (Inclusive)
The insurance afforded by this policy applies to any Additional Named Insured for insured activities. Insured activities are defined as:
• Swimming meets that have been issued a written meet sanction or a meet approval; INSURANCE SUMMARY 4-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
• Swimming practices, Learn-to-Swim programs and USA Swimming contracted Swim-a-thons®, where all swimmers are registered as athlete members of USA Swimming and which are conducted under the direct and active supervision of a member coach; • Approved social events and approved fund raising activities; • Swimming Tryouts.
Meet sanction and meet approval are defined in the USA Swimming Rules and Regulations.
Member coach is defined as a coach member of USA Swimming who has complied with safety training required by USA Swimming.
Approved social events and approved fund raising activities are events and activities that have been approved by Risk Management Services, Inc.
Swimming Tryouts are defined as swimming practices where Athlete(s), who are not and who have never been members of USA Swimming, participate with a USA Swimming club or seasonal club, for a period not to exceed thirty consecutive days in any twelve month period, in order to determine the Athlete(s) interest in registering as a member of USA Swimming.
B. Excess Liability
Insurance Company: Lexington Insurance Company
Policy Number: 0352672
Policy Term: December 31, 2005 to December 31, 2007 12:01 a.m. Mountain Standard Time
Who is Insured: • Named Insureds • USA Swimming • USA Swimming Local Swimming Committees
• Additional Named Insureds solely as respects to liability arising from insured activities: • Clubs and Seasonal Clubs which Athletes or Participants and Coaches are members of USA Swimming • USA Swimming member(s) or volunteer(s) while acting at the direction of, and within the scope of their duties for a Named Insured.
Coverage & Limits:
Coverages Limits of Liability
Follow Form Excess ** $3,000,000 per occurrence * $8,000,000 annual aggregate *
* Claims for Defense Costs are included and subject to the Limits of Liability. ** “Follows” coverage provided by the General Liability Policy.
Administration: • Liability Certificates. Verification of Coverage Certificates for clubs are automatically sent to each registered USA Swimming Member Club with the yearly membership packet. Additional certificates are available upon request from USA Swimming National Headquarters.
• Additional Insured Endorsements and Certificates. Additional Insured Certificates and Endorsements are available upon request from the USA Swimming National Headquarters or Risk Management Services, Inc. However, USA Swimming member clubs are encouraged to issue their own certificates, if they have access to the Internet, by going to the following website:
4-4 INSURANCE SUMMARY GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
www.certificatesnow.com. Instructions for issuing the certificates are attached. Additional Insured Endorsement Certificates are not automatically renewed each year.
C. Sexual Misconduct
Insurance Company: Lexington Insurance Company
Policy Number: 1638684
Policy Term: December 31, 2004 to December 31, 2005 12:01 a.m. Mountain Standard Time
Who is Insured: • Named Insureds • United States Swimming, Inc. member clubs
Coverage:
Sexual Misconduct is defined as sexual molestation, including but not limited to sexual exploitation, deliberate physical contact, mental abuse and illicit conduct not involving physical contact.
CLAIMS MADE POLICY
Coverage is provided for claims made during the policy term. There is no coverage for any occurrence prior to the policy inception date.
Exclusions: (not inclusive)
This insurance does not apply to:
• Liability of any insured or person who actually participates in any act of “sexual misconduct”. • The cost of defense of, or the cost of paying any fines for, any insured or person resulting from actual or alleged violation of a criminal or penal statute. • Liability of others assumed by any insured under any contract or agreement, either oral or in writing, unless specifically endorsed hereon. • Any obligation for which any insured or any carrier may be held liable under any workers’ compensation, unemployment compensation or disability benefits law, or under any similar law. • “Bodily injury” as a result of “sexual misconduct”, sickness, disease or death sustained by any of your “employees” or “volunteer workers” arising out of, and in the course of employment by you or within the scope of their duties for you. However, this exclusion does not apply to “volunteer workers” under the age of 18.
Coverage & Limits:
Coverages Limits of Liability Each Insured Event: $100,000 * Total Policy Period Limit: $200,000 *
*Claims and Defense Costs are included within and subject to the Limits of Liability.
D. Reporting Requirements: (All liability policies)
All claims or incidents of bodily injury or property damage must be reported immediately to the USA Swimming National Headquarters and Risk Management Services, Inc. The USA Swimming Report of Occurrence Form is enclosed for your use in notifying both organizations.
It is imperative that no person admits liability or responsibility or discusses any aspect of the incident with anyone other than an authorized claims representative of USA Swimming, law enforcement authorities or emergency medical personnel. INSURANCE SUMMARY 4-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
E. Liability Provisions in Club Contracts:
Almost every USA Swimming Member Club is a party to a contract with an owner of a swimming pool, public or private. Almost all USA Swimming Members, including LSCs and the national organization itself, will, at one time or another, enter into contracts for the use of a swimming venue for a meet or other authorized aquatic activity.
Such contracts will include standard language as to time of use, compensation, maintenance and the like.
Such contracts will also contain language with regard to the tort liability of both parties during the use of the facility. The owner will usually include indemnification and hold-harmless clauses for itself on liability for bodily injury and property damage resulting from the negligence of the USA Swimming Member, its officers, agents and employees.
It will be impossible to avoid such releases or waivers couched in general language. The owners, or their attorneys, may insist on this.
However, it is extremely important that the USA Swimming Member Club, LSC, etc., does not sign a contract containing language, which indemnifies or exculpates (clears from alleged fault or guilt) the owner from liability for damages resulting from the sole negligence of the owner, or its agents and employees. Such language may or may not be valid in your particular state. If it is, it is usually subject to strict interpretation.
If you are in doubt on this, consult an attorney in your own state and at the same time refer him/her to the General Counsel for USA Swimming.
If you see the following language, or anything similar to it, consult legal counsel at once before signing the agreement:
Club (LSC) agrees to indemnify Owner against all liability loss, or other damage claims or obligations because of or arising out of personal injury or property damage, related the Club’s (LSC) use and occupancy of the premises, including that caused by the negligence of the Owner or its agents or employees.
4-6 INSURANCE SUMMARY GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Optional Insurance Coverages
The following optional insurance coverages may be obtained on an individual basis by LSCs or USA Swimming clubs. For further information, contact:
Risk Management Services, Inc. Phone: 800-777-4930 Toll free P. O. Box 32712 or 602-840-3234 Phoenix, AZ 85064-2712 Fax: 602-274-9138
e-mail: [email protected]
Directors and Officers & Employment Practices Liability Insurance for USA Swimming Member Clubs Definition. Provides coverage for defense costs and liabilities incurred by insured directors and officers arising out of claims alleging that an insured has committed “wrongful acts,” which means any error, misstatement, misleading statement, act, or omission, neglect or breach of duty by policy definition. This coverage specifically excludes bodily injury or property damage claims which would likely be covered by the general liability policy. Also provides coverage for wrongful termination(s), harassment and other employment related situations.
Limit of Liability. $1,000.000 Deductible. $1,000 for the organization. Premium. Minimum $375 Requirements. Submission of a signed application; premium prepaid.
Crime Coverage for USA Swimming Member Clubs Provides coverage for dishonest acts of employees or volunteers
Limit of Coverage. $25,000 Deductible. $250 Cost $175 or $275 depending on number of employees
USA Swimming International Group Accident Insurance Definition. This policy will provide LSCs and/or USA Swimming clubs additional accident medical coverages for their USA Swimming members competing outside of the United States and/or foreign members competing or training in the United States. Contact Risk Management Services, Inc. for specific coverage and premium information.
Special Activities Provides liability insurance for some activities not insured under the USA Swimming program (e.g., learn to swim programs for non-members). Contact Risk Management Services, Inc. regarding coverage and premium information.
We strongly recommend the Member Clubs consider purchasing Property Insurance for equipment, Workers Compensation, and a Business Owners Package Policy if the club has an office premises. Contact a local agent to purchase these coverages.
INSURANCE SUMMARY 4-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
2012 Certificates Now USA Swimming Certificates of Insurance via the Internet Welcome to the world of Internet Certificates of Insurance for USA Swimming. You are now able to request your Certificates of Insurance directly from the Internet and receive them immediately after you have created them, 24 hours a day, 7 days a week. Please call Stacy Allen at 1-800-777-4930 x10 with any questions.
(Swim Club = Insured, Facility, Pool or Location = Certificate Holder and Recipient)
AVOID USING THE BACK BUTTON EXCEPT ON THE LOG OUT SCREEN. “Cancel” acts as the Back Button.
1. Sign onto the Internet and go to: www.certificatesnow.com 2. Login: USER ID: LSC 2 digit code (all caps), a dash (-), plus your swim club’s code (all caps) (Example GU- XXXX = Gulf X Team) PASSWORD: SWIM (all caps) 3. Confirm Insured Name (Swim Club) is correct. 4. Select “Certificates” on the Navigation bar. 5. Select “Deliver” on the Navigation bar. 6. Select “2012 Swim Certificate” and click “Continue”. 7. IF THIS IS THE FIRST TIME, YOU OR ANYONE FROM YOUR CLUB HAS USED THIS ONLINE SERVICE, IT WILL SAY ‘NO RECORDS FOUND,” UNLESS SOMEONE FROM YOUR SWIM CLUB OR IF SOMEONE FROM RISK MANAGEMENT SERVICES, INC., HAS GONE ONLINE AND ENTERED THE INFORMATION FOR YOU. 8. PLEASE DO NOT ADD YOURSELF OR ANY INDIVIDUAL PERSON AS THE CERTIFICATE HOLDER OR RECIPIENT; IT SHOULD BE A FACILITY NAME OR AN ACTUAL COMPANY. 9. If this is the first time you are requesting a “Certificate Holder” or if you are requesting a new “Certificate Holder”, click on “New Recipient”, and put the facility/pool/location information in the spaces provided, then select save. 10. Just a reminder that if you want an emailed copy sent to you directly, you must include your email address in the column marked email when you are putting in new facility/pool/locations. 11. If a certificate has been issued, online, to the “Certificate Holder” previously, please select from the list of “Certificate Holders” and hit “Continue”. (If you or anyone from your club has never been to this website there will most likely be no Certificate Holders yet.) 12. You should see a column that has the name of the facility/pool/location that you have added, select it again and hit “Continue”. 13. On this page, you should see a column that has the “Certificate Holder” you’ve selected and a column underneath that says “Recipient.” Select “Add recipients” and you are going to select the same facility/pool/location you just selected as the certificate holder the first time, and hit “Continue”. 14. This page you should have a column that says “Certificate Holder”, with the name of the facility/pool/location that you have selected and it should also have the same facility/pool/location under “Recipient”. If the information is correct, hit “Continue”. 15. This page you need to select a “Delivery Method” for Certificate Holder and each Recipient. Click “Continue” (Fax, Email, US Mail). 16. “Preview” – verify Certificate Holder(s), Recipients and Delivery Method(s). 17. If you need to make a correction before delivering the certificates, go to the Navigation Bar and click “Certificates” which brings you back to the first page. While you will have to go through steps 3-6 of the process, you do not lose any information. 18. If all is correct, hit “Deliver Now”. 19. If you are finished, go to “Logout”.
4-8 INSURANCE SUMMARY GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
REPORT OF OCCURRENCE 4-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING REFEREES SAFETY CHECKLIST 2014-2015
1. Overview: Talk to the host club meet director or safety officer to confirm:
a. Facility Evaluation used to point out areas of concern b. Have these areas been properly indicated by signs? c. Responsible person/coach sign-in sheet is being used d. Marshals' assignments (number/location) and instructions e. Availability of Report of Occurrence Forms f. Warm-up procedures follow LSC rules g. Verification that all swimmers are USA Swimming members h. Has the communication center been established?
2. Venue - Walk through
a. Rest area Supervision Miscellaneous gym equipment is secured b. Locker Rooms Periodic Supervision Wet areas (Caution/no running signs) c. Seeding Seeding (open ended bleachers) Route to pool (lighting, stairs, etc.) d. Pool Deck Diving boards up and secure Blocks secure and safe Lane rope end covers in place Lane obstructions (ladders out) Deck obstructions (equipment, water polo nets, etc.) Touch pads secure, leads to console covered Bulkheads (sharp edges covered, edge gaps)
3. Safety Equipment - Observe
a. First Aid room or area assigned b. First Aid Kit c. Spinal Backboard (straps intact, etc.)
4. Pool Deck Restriction
The following statement shall be added to all Gulf sanctioned meet announcements:
"Because of USA Swimming Insurance Safety Regulations, the swimming pool deck, during the operation of all Gulf sanctioned swim meets, is closed to all persons except swimmers, coaches, marshals, officials, meet personnel, and timers. All registered non-athletes are required to display their current USA Swimming registration card. If you are asked to leave the deck by any registered personnel, please do so; it is for your safety.”
4-10 REFEREES SAFETY CHECKLIST GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING EMERGENCY PROCEDURES DURING THUNDER AND LIGHTNING STORMS 2014-2015
The Meet Referee, in cooperation with the Meet Director, must plan for bad weather. The following information is from the Greater Houston Area Chapter of the American Red Cross with regards to facility management during storms, referenced from the most current information available in the 1994 edition of Lifeguarding Today.
Clearing the Facility
There are no set guidelines for determining exactly when the water should be cleared of swimmers due to an impending storm. Since sound travels more slowly than light, a safe practice is to clear all persons from the water at the first sound of thunder or sight of lightning. However, Gulf Swimming delegates this responsibility for clearing the facility to the Meet Referee. The Meet Referee should use his judgment to determine when to clear the facility. Some other suggestions are:
Get all swimmers, parents, spectators, coaches, and officials inside. Keep everyone away from windows. People can be injured by flying debris or glass, if the window breaks. Avoid using the telephone, except in an emergency. Do not stay in structures in open areas, such as picnic shelters. Keep away from tall, isolated trees, or objects that project above the landscape. Keep away from water and grounded objects, such as metal fences, tanks, rails, and pipes. Get down from lifeguard chairs as soon as possible. Do not let anyone use the shower during a thunderstorm. Water and metal can conduct the electricity of lightning.
Return to the Facility
As a general rule, a thunderstorm is considered “as ended” when there has been no sound of thunder within the last 15 minutes. However, an additional factor to consider is whether or not the sky is dark and threatening. Unless there are evident signs of clearing, the storm should not be considered “ended”. You may want to consider an additional 5-15 minutes safety margin before allowing the swimmers to return to the swimming facility. Again, Gulf Swimming delegates this responsibility for returning to the facility to the Meet Referee.
THUNDER AND LIGHTNING STORMS 4-11 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SAFETY MARSHAL ROLES & RESPONSIBILITIES 2014-2015
1. Responsibilities and Requirements:
a. The Safety Marshal must be registered as a Member of USA Swimming. b. The position of Safety Marshal is to be performed by individuals, age 21 or older, with no other meet responsibilities. Meet directors, officials, or other assigned meet personnel are not permitted to serve as Safety Marshal. c. During warm-ups the Safety Marshal is required to be on deck prior to and during the entire warm-up session. The Safety Marshal shall enforce the warm-up procedures and maintain order in the swimming venue in accordance with the LSC Safety Guidelines and Warm-up Procedures. The marshal shall have full authority to warn or order to cease and desist, and, with the concurrence of the referee, to remove, or have removed from the swimming venue anyone behaving in an unsafe manner or using profane or abusive language, or whose actions are disrupting the orderly conduct of the meet.
2. Pre-Meet Roles:
a. Post several area maps showing location and phone number of nearest Hospital or Emergency clinic. (Post at main entrance to natatorium and at least one other appropriate location.) b. Post several copies during the swim meet a map showing the location of the: First Aid Station Spinal Backboard Blankets/towels Rescue implements c. Perform a detailed walk through of the meet facilities to identify potential hazard areas (such as slip areas, head bangers, trip hazards, etc.). Take corrective action for all identified hazard areas. d. Review safety checklist with Meet Referee.
3. During the Swim Meet:
a. The Safety Marshal shall enforce the warm-up procedures and maintain order in the swimming venue in accordance with the LSC Safety Guidelines and Warm-up Procedures, including any separate warm-up/warm-down area used during the meet. b. The Safety Marshal should be clearly visible by wearing a fluorescent vest prior to and during the meet. c. The Safety Marshal shall insure the ”First Aid Station” is identified and accessible throughout the meet. d. Approximately every two hours, the Safety Marshal shall walk through all areas of the meet to identify potential hazards (horseplay, slippery floors, etc.). e. Upon being advised by any person, (parent, swimmer, coach, …) of a safety hazard, the Safety Marshal shall investigate and take immediate action to correct the hazard. f. Each accident requires that a Report of Occurrence form be completed.
4. Post Meet:
a. The Safety Marshal shall ensure that completed Report of Occurrence forms are submitted to USA Swimming, Peak Insurance Group, and the LSC Safety Coordinator. b. The Safety Marshal shall ensure that any hazards to be corrected by facility personnel are reported to facility management.
4-12 SAFETY MARSHAL ROLES AND RESPONSIBILITIES GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 5 - RULES AND REGULATIONS TECHNICAL RULES 2014-2015
1-1. Age Group Classification 1-24. Meet Officials 1-2. Approved Meets 1-25. Meet Results 1-3. Athlete's Registration 1-26. Meet Starting Time 1-4. Bleeding Precautions 1-27. Meet Summary Report Form 1-5. Cancelled Meets 1-28. Non-Athlete Registration 1-6. Championship Meet Entry Fees 1-29. No Shows at Gulf Swimming Meets 1-7. Distance Events Order of Swimming 1-30. Observed Swims at Non-USA Swimming Comp 1-8. Entries 1-31. On-Deck Entries to Change Entry Times 1-9. Entries – Certain Championship Meets 1-32. Prelim/Final Rule 1-10. Equipment Rental 1-33. Proof of Time - Gulf Swimming Meets 1-11. Exhibition Swimming 1-34. Relay Rules 1-12. Extended Illness 1-35. Relays in Prelim/Final Meets 1-13. Four-Hour Rule – Enforcement 1-36 Sanctions 1-14. Late Entries 1-37. Seeding 1-15. Massage Therapists On Deck at Meets 1-38. Surcharge Rule 1-16. Meets 1-39. Team Scoring 1-17. Meet Directors Certification 1-40. Three Event Rule 1-18. Meet Director’s Financial Report 1-41. Time Trials 1-19. Meet Electronic Entries 1-42. Transfers 1-20. Meet Entries Surcharge 1-43. Up/Down Rule 1-21. Meet Entries Verification 1-44. Warm-up Procedures 1-22. Meet Entry Fees 1-45. Yard/Meter Rule 1-23. Meet Information 1-46. Zone Meets
1-1. AGE GROUP CLASSIFICATION At an age group meet with specific age group classifications (8 & U, 10 & U, 11 & 12, 13 & 14, and 15-18), swimmers may not swim out of their age group, e.g., a 10 year old cannot swim exhibition in an 11 & 12 event to achieve a time in an event that is not offered in his division. The only events where age is of no consequence are the SENIOR or OPEN events. Any age swimmer who can make the SENIOR or OPEN qualifying standard is eligible to swim in this division.
A swimmer who qualifies to swim an event in more than one age group (i.e., 8&U or 10&U, 10&U or Senior, etc.) may swim the event in either age group, but MAY NOT swim the same event in both age groups in the same meet. This rule applies to both individual and relay events.
1-2. APPROVED MEETS An approved meet is a designated meet conducted by organizations other than USA Swimming members and includes registered and non-registered swimmers. Times achieved at approved meets may be used as USA Swimming qualifying times. Application for approval (including the $200/day approval fee) must be made in writing to the Sanction Coordinator at least 30 days prior to the date of the meet. Application must be made using the form on page 13-20, stating the date, time, place, and nature of the meet, and listing the names of the referee, starter, and meet director. Deck officials must be registered USA Swimming officials. The approval of the meet may be withheld or withdrawn by the Sanction Coordinator after the meet has been held. The decision will be based, if the approving official cannot be present, on the report of the meet referee. Sole criteria for approval are based upon the compliance of the meet with USA Swimming standards as outlined in the current USA Swimming Rules and Regulations. Official meet results must accompany the report of the referee.
1-3. ATHLETE'S REGISTRATION Any swimmer entering competition whose registration is not with the LSC Athlete Registration Coordinator will be subject to $100.00 fine ($50.00 to the Club and $50.00 to the Swimmer) with the following exception:
SWIMMING RULES 5-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
A swimmer who has paid his or her registration dues to their Club Registration Coordinator within the previous thirty (30) days, will not be fined $50.00. However, their Club will be fined $50.00, if the registration is not DELIVERED to the LSC Registration Coordinator within thirty-seven (37) days of receiving the swimmer's application fee. (DELIVERED IS EQUIVALENT TO POST-MARKED).
1-4. BLEEDING PRECAUTIONS Aggressive treatment of open wounds or skin lesions should be followed. In particular, whenever a swimmer or any other person suffers a laceration or wound where oozing or bleeding occurs, the competition will be stopped at the earliest possible time, and the swimmer or person should leave the pool or area and be given appropriate medical treatment. When it is deemed necessary by the Meet Referee (or his or her appointed person) a swimmer or any other person at a USA Swimming meet may be disqualified from further competition if bleeding or oozing cannot be controlled or wound covered appropriately.
1-5. CANCELLED MEETS Any team that cancels a meet without the prior consent of the Gulf Swimming Board of Directors cannot bid a meet the following year. For Zone B & Under or "C" Meets that are not bid or are cancelled, the teams in those zones can attend other Zone B & Under or "C" meets, if the host team of these B & Under or "C" meets invites them.
1-6. CHAMPIONSHIP MEET ENTRY FEES For meets, approved to be called a championship meet by the House of Delegates, the swimmers' individual entry fees shall be increased by $0.25. This additional fee, payable to the host team, is for the sole purpose of offsetting the additional cost of awarding medals at the meet. If no medals are awarded, then the individual entry fees shall not be increased.
1-7. DISTANCE EVENTS ORDER OF SWIMMING All freestyle events 400 meters (500 yards) and longer and the 400 meter (yard) Individual Medley shall be swum fastest to slowest, alternating girls' and boys' heats. For ages 13 and over, these events shall be seeded by combining age groups and scoring them separately. At prelim/final meets, the fastest heat of girls and boys may be swum with the evening finals session.
1-8. ENTRIES Swimmers are to enter meets at their best times in each event, either in short course yards, short course meters or long course meters, regardless of the meet course. Meet hosts will seed entries from all courses together using the default conversion factors in HY-TEK MEET MANAGER. If a swimmer does not have a yard time or meter time, he must enter a NO TIME (NT). This rule does not apply to TAGS or certain Gulf Swimming championship meets.
1-9. ENTRIES - CERTAIN CHAMPIONSHIP MEETS Long course meters shall be the conforming course for long course championship meets, and events shall be seeded with conforming times first, followed by non-conforming short course meter times followed by non-conforming short course yard times. Short course yards shall be the conforming course for short course championship meets, and events shall be seeded with conforming times first, followed by non-conforming long course meter times followed by non-conforming short course meter times. THERE ARE TO BE NO CONVERSIONS FROM YARDS TO METERS OR METER TO YARDS. If a swimmer does not have a yard time or meter time, he must enter a NO TIME (NT). This rule shall apply only to Gulf Swimming championship meets which include solely events for senior swimmers (and not age group events).
1-10. EQUIPMENT RENTAL Any member team wishing to use the Gulf Swimming automatic timing equipment must include the applicable rental fees, as listed on page 13-31, with the equipment rental application. Equipment fees are to be sent to the Sanction Coordinator at the time that the equipment rental form is submitted. Equipment condition reports itemizing the equipment and stating that the equipment was stored properly and received in good condition, with any exceptions noted, will be available in the trailer. Either the next member team utilizing the equipment, or the Gulf Swimming Equipment Coordinator, must sign a condition report before the equipment is released. The current Equipment Coordinator is:
5-2 SWIMMING RULES GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Eddie Adams [email protected]
The host team is responsible for equipment lost or damaged while in its possession. For any item not returned as received by the host team, a fee of $25.00, in addition to the cost of the item, will be charged to the host team.
All Gulf Swimming member teams must also abide by the following rules:
1. A clean up fee of $25.00 (payable to “Gulf Swimming”) will be charged, if the equipment is not returned as received in the trailer. 2. The club renting the equipment will be charged for any repairs, except for repairs caused by normal wear and tear. 3. After a two (2) day grace period following the end of the meet, the club will be charged $25.00/day until the equipment is returned to the Equipment Coordinator, unless prior arrangements have been made with him. 4. The equipment must be returned to the Gulf Swimming Equipment Coordinator, unless prior arrangements have been made with him.
1-11. EXHIBITION SWIMMING Exhibition swimming is not permitted at Gulf-sanctioned meets.
1-12. EXTENDED ILLNESS Swimmers returning after an extended absence due to illness, injury or other unusual circumstances, may receive permission from the Age Group Vice-Chair to participate in an event in a division slower than which they are qualified to enter. Such requests must be made by the swimmer's coach. If the swimmer is granted permission and betters the maximum time in the slower division, they will not be eligible for an award.
1-13. FOUR-HOUR RULE - ENFORCEMENT For any session that includes 12 & Under events that exceeds four hours, except for championship meets, Gulf Swimming shall assess penalties. For the purpose of the four hour rule, the start of each session is considered to be the start of the first heat of competition, regardless of whether swimmers in that heat fall within the auspices of the “Four Hour Rule.” Also for the purpose of the Four Hour Rule, the “finish” of each session shall be considered the start of the last swimmer who does fall under the auspices of the “Four Hour Rule,” regardless of whether that is the last heat scheduled in the session. The penalty for violating this rule will be double the current splash fee for each splash for both individual and relay events that exceed four hours. The meet referee will be responsible for determining the “start” time and the “finish” time according to the rules above. The meet director is responsible for these penalties being sent to the Gulf Swimming Treasurer. Equipment breakdown and weather delays are not considered part of the four-hour limit. [ Exceptions: These penalties are waived for all Gulf Sponsored meets (that is, meets that planned by the Gulf Swimming Technical Planning Committee and Club Sponsored meets that show the estimated timeline to be within four hours for all 12&Under events. The timelines shall be calculated with 20 sec heat interval with 15 sec backstroke adder for Fly-over start meet formats and 0 sec heat interval with 0 sec backstroke adder for Chase start meet formats. ]
1-14. LATE ENTRIES Gulf Swimming has established a uniform meet entry deadline for all teams hosting a meet. The teams will ask that the entries be in the hands of the Meet Director no later than 6:00 p.m. on the Tuesday that falls at least 7 days in advance of the meet. Anyone missing this deadline will be able to enter any "seeded on the deck" meet in the following manner: 1. Swimmers must pay double the entry fee at the time of entry. 2. Swimmers must supply completed entry forms entered at the swimmers' best times. The swimmers will be seeded into the events according to their best times. 3. Swimmers must enter all events for the session 45 minutes prior to the start of the session's first event. 4. Swimmers must be qualified to swim the event entered. 5. Swimmers must not exceed the allotted number of events allowed each day. 6. Swimmers who on-deck to change an entry time in an event already entered must circle-in on the SWIMMING RULES 5-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
posted circle-in sheets. The new time will be used for seeding. The on-deck entry fees still apply to these swimmers.
Anyone missing the entry deadline for a pre-seeded meet will be able to enter the meet in the following manner:
1. Swimmers must pay double the entry fee at the time of entry. 2. Swimmers must supply completed entry forms. The swimmers will be seeded into the events in open lanes. 3. Swimmers must enter all events for the session forty-five (45) minutes prior to the start of the session's first event. 4. Swimmers must be qualified to swim the event entered. 5. Swimmers must not exceed the number of events allowed each day. 6. A heat will be added, if necessary and if the timeline permits.
1-15. MASSAGE THERAPIST ON DECK AT MEETS A certified massage therapist may work on deck at Gulf Swimming meets provided that: 1. He/she is registered as a Non-Athlete Member of USA Swimming; 2. The Meet Director and Meet Referee confirm in advance that space on deck is available for massages during the meet; and 3. He/she has an agreement with one or more clubs to provide massage therapy to the members of that club(s) and will only provide services to members of that club(s) during the meet.
1-16. MEETS B & Under and "C" Meets will be restricted to 12 and under age groups; the current classification for swimmers over the age of twelve is removed from the format. The "BB" Meet format includes a 13 and over classification with no minimum time standards for events, allowing entry level swimmers of age 13 and above to enter "BB" meets without the standard "BB" times. On achieving a "BB" Time Standard for an event, the swimmer would no longer be allowed to enter that specific 13 and Over event, but would enter the current specified "BB" qualifying event. In the case of a swimmer attaining "BB" times, the current ruling on "Three Event Rule" and "Up and Down Rule" would apply.
Gulf Swimming shall allow Inter-Club meets. These meets shall be restricted at either dual or triangular club competitions. Swimmers must swim with their attached club.
1-17. MEET DIRECTORS CERTIFICATION No Gulf Swimming swim meet shall be sanctioned unless the host team has a certified meet director and no Gulf Swimming swim meet shall be run without a certified meet director on deck. Meet Directors shall be certified upon proof that (s)he has demonstrated satisfactory knowledge of the pertinent USA Swimming rules and Gulf Swimming guidelines for managing a swim meet. The Technical Planning Committee shall have the responsibility for guideline development and meet director assessment and certification.
1-18. MEET DIRECTOR'S FINANCIAL REPORT A Meet Director's Financial Report must be completed by any Gulf Swimming member team hosting a USA Swimming Sanctioned Gulf Swimming LSC meet for which entry fees have been charged. The report (see page 13-38) should be sent to the Gulf Swimming Treasurer within two (2) weeks from the date of the meet. The report should be accompanied by a copy of the MEET MANAGER Team Report showing the number of swimmers, events, and relays for all teams participating in the meet, and a check for the Gulf Swimming surcharge made payable to Gulf Swimming, Inc. Additionally, all teams hosting meets are required to submit full financial reports (see page 13-39) as are required by the current USA Swimming Rules and Regulations. These full financial reports, along with the payment of the Gulf Swimming surcharge mentioned above, are required to be submitted before Gulf Swimming considers any full or partial refund of meet surcharges to any host team.
If the financial report and the surcharge fees are not filed and/or paid within two (2) weeks of the conclusion of the Gulf Swimming sanctioned meet, a fine of $100.00 will be assessed, and an additional fine of $100.00 for each month thereafter, until the financial report and surcharge fees are submitted. Additional delays will result in the forfeiture of bidding rights on meets the following year. 5-4 SWIMMING RULES GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
1-19. MEET ELECTRONIC ENTRIES If allowed by the host team, teams may electronically mail their MEET MANAGER files. Payments for the electronic entries must be submitted or postmarked no later than 24 hours after the entry deadline as stated in the Meet Announcement. This rule only applies to entries submitted by the team entry person, not entries submitted by individual swimmers.
1-20. MEET ENTRIES SURCHARGE Each team, with ten (10) or more swimmers entering a Gulf Swimming meet, must use the HY-TEK software to send entries for that meet. A $25.00 surcharge, payable to the host team, will be charged against each team failing to use HY-TEK as required.
1-21. MEET ENTRIES VERIFICATION When submitting meet entries for any Gulf Swimming sanctioned swim meet, each team must certify that all of its swimmers entering the meet are currently registered with USA Swimming. Each team must submit an entry verification form, that shall be included with the meet announcement, stating that "I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry forms or entry disk are currently registered with USA Swimming."
1-22. MEET ENTRY FEES All Gulf Swimming sanctioned meets must adhere to the Meet Entry Fees Schedule published in the Gulf Swimming Handbook. Exceptions to these fees are for meets sponsored by a Gulf Swimming Board of Directors approved organization, such as USA Swimming, the Texas Swimming Association, and the Texas Senior Circuit organization, which may have another fee policy. The House of Delegates may also approve higher meet fees on a case-by-case basis.
For meets held in Long Course (50 Meter) pools, the swimmers’ individual enter fees shall be increased by $0.25. This additional fee, payable to the host team, is for the purpose of offsetting the additional cost of running meets in and maintaining the larger pool.
1-23. MEET INFORMATION All teams hosting Gulf Swimming swim meets shall send an electronic copy of the Meet Announcement (in Microsoft Word format) and the meet set-up file (in HY-TEK MEET MANAGER EV3 format) to the Gulf Swimming Webmaster. The announcement and meet set-up files must be sent at least six (6) weeks prior to the first day of the meet. Failure to timely send the announcement or the meet set-up file to the webmaster shall result in a fine of $100 per day, with a maximum fine of $1,500.
Within three days after the conclusion of the meet, the host team shall send an electronic copy of the meet results (as a HY-TEK MEET MANAGER backup file) to the Webmaster. Delays in the sending of meet results will result in the forfeiture of bidding rights on meets the following year.
No paper copies of the meet announcement, nor diskettes of the meet setup files or results, are required to be sent.
1-24. MEET OFFICIALS For meets other than the Gulf Swimming Championships and the Senior Championships, it is the responsibility of the Meet Director to arrange for a sufficient number of qualified officials including the Referee, whose name must be submitted with the sanction application.
1-25. MEET RESULTS A. Prior to and during the Meet: 1. The host team shall use the HY-TEK MEET MANAGER program. The meet set-up shall include qualifying and cut-off times in all three courses.
2. Results of "A" and above meets shall include the following information: a. TAGS time for each event b. Qualifying time for each event
Results of "BB" meets shall include the following information: SWIMMING RULES 5-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
a. "A" time for each event b. Qualifying time for each event
Results of combined meets (e.g., A/BB/B) shall include the following information: a. TAGS time for each event b. "A" time for each event c. "BB" time for each event d. Qualifying time for each event
Results of Open meets shall include the following information: a. TAGS time for each event b. "A" time for each event c. "BB" time for each event
Results of Senior meets shall include the following information: a. Texas Senior Circuit qualifying time for each event b. Junior National Championships qualifying time for each event c. National Championships qualifying time for each event
3. For "AA", "A", and "BB" Meets, the USA Swimming Time Standard designation ("AA", "A", or "BB") shall be printed by each swimmer's name, if the swimmer has achieved that time standard.
4. For meets that are a mixture of USA Swimming classifications (e.g., A/BB, A/BB/B, or BB/B), the results should be printed keeping each swimmer in the classification in which that swimmer was seeded, even if a higher time standard was achieved. (This includes meets that are seeded together, but scored separately, e.g., "A" and "BB" swimmers may swim in the same heat, but are scored separately based upon "A" seed times or "BB" seed times.)
5. All results must list all swimmers entered in the events, including scratches. List scratches as "scratches" (SCR), not as "no shows". "NS" should be used to designate a swimmer who failed to show up for the event after circling in. A “DQ” shall be used to indicate a disqualification. No result may be shown other than NS, DQ, SCR or a time.
6. All results shall have the ages of the swimmers listed.
7. All relays must have the names and ages of the swimmers, and the split of the lead-off swimmer, if available from the timing console.
8. Upon receipt of the timely entries and at the conclusion of on-deck entries each day of the meet, the meet host shall reconcile the meet using the registration file and procedures from the Gulf Swimming Athlete Registration Coordinator. The meet host shall contact each team with entry errors prior to the start of the meet, and make announcements or otherwise contact a team representative after each day’s reconciliation, and afford them an opportunity to resolve the errors. Failure of the meet host to reconcile the meet shall result in a fine of $100.00. Failure of the entering team to reasonably resolve the identified errors shall result in a fine of $100.00.
9. The names and acronyms of Gulf Swimming teams at the meet shall conform to those approved and listed in the current Gulf Swimming Handbook as updated on the Gulf Swimming Website. In the case of swimmers associated with a team but either ineligible to compete for that team (i.e., they have not completed the 120 day period since last competing for another team) or otherwise not competing for that team, meet hosts shall use UXXXX, where XXXX is the acronym for the associated team. Any truly unattached swimmer shall be shown as UN.
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B. After the Meet: 1. All teams hosting meets must mail a paper copy of the meet results within two (2) weeks of the meet to any participating teams that request a copy in writing. Meet results shall be printed in HY-TEK MEET MANAGER’s “Standard Publication Order”. If the meet is a Prelim/Final meet, use the option “A” (All) for printing both Prelim and Final results together.
2. Entry information and results shall be maintained by the host team for one (1) year from the date of the meet. Host teams shall be responsible for promptly resolving any inaccuracies in the results and re-submitting any results, which have been revised.
3. All meet results from Gulf Swimming sanctioned meets must be submitted in HY-TEK MEET MANAGER format and in PDF format to the Gulf Swimming Computer Information System Coordinator within three (3) days after the conclusion of the meet. The PDF format shall include the team information page, any team or individual scoring, and the results, in publication order, printed two columns per page and in accordance with paragraphs A.2 through A.7, above. If the results are not submitted within the specified time, the host team will be subject to a fine of $100.00. Additional delays or failure to follow these rules will result in the forfeiture of bidding rights on meets the following year. Results shall be submitted by e-mail. The instructions, submission requirements and addresses will be available on the Gulf Swimming web page (www.gulfswimming.org).
4. Hosts for championship meets shall provide the Gulf Swimming Computer Information System Coordinator with a list of team scores and high point award scores. Hosts of championship meets shall additionally supply the Gulf Swimming Publicity Coordinator with a summary of the meet, including winning team, high point award winners, National, State or Gulf Swimming record breakers, and any other highlights, in a format suitable for publication.
1-26. MEET STARTING TIME No meet shall start before 9:00 a.m. unless approved, in advance, by the Board of Directors of Gulf Swimming. Friday evening sessions shall start at 6:30 p.m. unless some other start time is approved by the Board of Directors of Gulf Swimming.
1-27. MEET SUMMARY REPORT FORM A Meet Summary Report Form must be completed by every Gulf Swimming member team hosting a USA Swimming Sanctioned Gulf Swimming LSC meet. The report (see page 13-37) should be sent to the Gulf Swimming Technical Planning Committee Chair within two (2) weeks from the date of the meet. Delays in the filing of this report will result in the forfeiture of bidding rights on meets the following year.
1-28. NON-ATHLETE REGISTRATION All Coaches, Officials, Meet Directors, and Safety Marshals must wear their current USA Swimming Registration Card while on deck at all Gulf-sanctioned swim meets. Failure to wear the current registration card while on deck may result in the offender being removed from the swimming venue at the discretion of the Meet Referee.
All renewal applications for Coach Membership in the Gulf Swimming LSC are due before December 1st for membership for the subsequent year. After December 1st, the LSC fee due for a renewal membership shall increase by $20.00. After December 31st, the LSC fee due for a renewal membership shall increase by $50.00.
Any unregistered Coach, who is on-deck at a Gulf Swimming meet, shall be removed from the deck, and the club, that the Coach represents, shall be fined $50.00 for each day for each unregistered Coach that is on-deck.
New coaches may register at any team during the year.
SWIMMING RULES 5-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
1-29. NO SHOWS AT GULF SWIMMING MEETS Any swimmer, who circles in for deck-seeded events and fails to appear at the starting blocks when his/her event is ready to swim, shall be listed as a "No Show" in the results and shall be assessed a fine of $5.00 for each event in which he/she fails to appear. No additional penalty, such as being scratched or disqualified from subsequent events, shall be assessed.
1-30. OBSERVED SWIMS AT NON-USA SWIMMING COMPETITIONS For competitions that have been approved for observed swims, the results may be entered into the USA Swimming database (SWIMS). The requests for entering these observed swims should be submitted to the host of the non-USA Swimming competition. If the request is submitted to the host of the competition, there is no fee for entering those times into SWIMS. For any requests submitted to the Gulf Swimming NTV Coordinator within thirty (30) days after the competition has concluded, there will be a fee of $10.00 per event, payable to Gulf Swimming. For any requests submitted to the NTV Coordinator more than thirty (30) days after the competition has concluded, there will a fee of $20.00 per event, payable to Gulf Swimming. If any fees are due, the fees must be paid before the times will be submitted to SWIMS. The fees must be received by the NTV Coordinator before the times will be entered into SWIMS. The current NTV Coordinator is Rick Kehlenbach, 17611 Rustington Drive, Spring, TX 77379.
1-31. ON-DECK ENTRIES TO CHANGE ENTRY TIME Swimmers who wish to on-deck an entry, in order to change a previously entered time, shall pay the normal on-deck entry fee. The swimmers must also still indicate their intention to swim the event by circling-in on the posted circle-in sheets. This rule does not apply to corrections to entry times, where the incorrect entry time is due to an error made by the Host Team.
1-32. PRELIM/FINAL RULE The administrative rules for the conduct of Gulf Swimming meets shall follow the Administrative Conduct of USA Swimming Championships, USA Swimming rules 207.11.6D and 207.11.6E, as modified below.
Any finalist who fails to compete in finals or consolation finals, or any other bonus final heat, for which he has qualified and failed to scratch with the Clerk of Course prior to the scratch deadline, shall be banned from further competition in the meet in accordance with the USA Swimming Rules and Regulations and will be assessed a fine of $50.00. A Club, which has not paid the fine, will not be allowed to register for membership in Gulf Swimming until the fine is paid.
In a Prelim/Final meet, the finalists and alternates for finals shall be announced and shall have thirty (30) minutes after the announcement to scratch from finals. Any qualified swimmer in the event (a swimmer is qualified for finals or consolation finals or any other bonus finals if he has successfully completed the event in Prelims) may be moved into finals due to scratches, therefore all swimmers who will not be present at finals must scratch to avoid a possible suspension from the meet and a fine of $50.00. Thirty (30) minutes after the announcement, no further scratches shall be accepted, the existing scratches will be tabulated and the finalists and two (2) alternates for the event shall be set. Only the finalists set at this point may be subject to the above fines and banishment from competition, even though any qualified swimmer may be moved into finals. The alternates, after the existing scratches are tabulated, will not be penalized if they are unavailable to compete in finals.
The USA Swimming National Championships Meets "reserve the right to scratch" rule is not applicable to any Gulf Swimming meet. The "intent to scratch" rule is not applicable to any Gulf Swimming meet.
1-33. PROOF OF TIME FOR GULF SWIMMING MEETS Any swimmer who cannot prove that he was eligible to swim an event in a meet will be fined $20.00 for each event that he fails to prove. The fine or proof of time is sent to the Administrative Vice-Chair, Jason Wedlick. Swimmers are not eligible to swim an event if they have times faster than the cut-off. Once swimmers have qualified for a particular division in a particular event, PRIOR to the entry deadline stated in the meet announcement, they MAY NOT swim that event in a slower division. Swimmers entering events in a slower division are subject to disqualification from the meet by the Meet Director or the Referee. Swimmers shall be fined $50 for each event in which they competed and are over-qualified.
5-8 SWIMMING RULES GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Fine balances carry over to the following year, and until paid, the team, which the swimmer represented, will not be allowed to register with Gulf Swimming. This also applies to fines levied on swimmers who have moved out of Gulf Swimming.
All fines or proof of times incurred in a Short Course season must be paid or proved by May 15th of each year; all fines or proof of times incurred in a Long Course season must be paid or proved by October 15th of each year. If the Proofs of Times are not submitted by the due dates, then the times are assumed to be unprovable, and all outstanding fines are doubled.
1-34. RELAY RULES Any swimmer is eligible to be a swimmer of a relay team competing at a meet as long as the swimmer is not competing in a stroke and distance in which they have equaled or bettered the cut-off time for the division in which the relay is competing; i.e., swimmers do not compete on "B & Under" meet relays in a stroke and distance in which they have a "BB" time; or, swimmers do not compete in "BB" meet relays in a stroke and distance in which they have an "A" time. Further, swimmers age 13 and over are not eligible to swim the breaststroke, backstroke, or butterfly leg in a 200 yard or meter medley relay, if they have equaled or bettered the cut-off time in the 100 yard or meter distance of that stroke for the division in which the relay is competing.
1-35. RELAYS IN PRELIM/FINAL MEETS Any relay that is entered on-deck at a Prelim/Finals meet, where the relays are divided between swimming in the morning/prelim session and the evening/final session, shall be limited to swimming with the morning session, unless there are open lanes in the evening session.
1-36. SANCTIONS A sanctioned meet is a designated meet conducted by USA Swimming members. To receive a sanction, a USA Swimming meet sanction form must be received by the Sanction Coordinator at least eight (8) weeks prior to the meet, except for meets awarded on an emergency basis. (Day received is equivalent to post- marked). The Application for Sanction form may be found on page 13-19. If the Sanction Coordinator receives the application later than this time, a $100.00 fine will be levied against the team. The current Sanction Coordinator is: Herb Schwab 802 Lakeshore Drive Sugar Land, TX 77478 281-242-1334 (Home) [email protected]
A copy of the meet announcement, including full event schedule, name of Referee, and qualifying times must accompany the application. In addition, a check payable to Gulf Swimming, Inc. in the amount of $50.00 per meet day must be included. Time Trials require a sanction fee of $50.00. Before a sanction number is granted for a meet with a non-standard format (i.e., those not currently approved by the Technical Planning Committee), the format must be approved by the Technical Planning Committee Chair, Joel Beard. Therefore, non-standard meet formats must be submitted no later than ninety (90) days prior to the first day of the meet or no sanction number will be granted by the Sanction Coordinator.
If the meet announcement is sent electronically to the Sanction Coordinator, then the sanction application and the check for the sanction fees, must be postmarked no later than 24 hours after the deadline for the sanction application, or the application shall be considered delinquent and subject to fines for being submitted late.
Upon approval of the meet by the Sanction Coordinator, a sanction number will be issued and must be included on the meet announcement; therefore, it is imperative that the Meet Director's telephone number be included in the information sent to the Sanction Coordinator.
SWIMMING RULES 5-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Duplicate copies of the meet announcement must be sent to the Technical Planning Committee Chair: Joel Beard 1519 Park Wind Drive Katy, TX 77450 309-333-8822 (Cell) [email protected] and to the General Chair: Henry Clark 9465 Barrow Court College Station, TX 77845 979-776-1155 (Home) [email protected] Dual meets, where one team is a Gulf Swimming Member Club and the second team is not a Gulf Swimming member club, may be scheduled and sanctioned on any day. Sanctioned Dual meets require a sanction fee of $50.00. Sanction requests for Dual meets must be submitted at least two (2) weeks before the scheduled competition, unless good cause is shown for the delay. The payment for the sanction fees must accompany the request for the sanction.
No other meets will be sanctioned on Gulf Swimming Championship meet weekends or “Gulf-sponsored Open Meets”, without Technical Planning Committee approval. All other weekends are open for meets, regardless of whether a Gulf-sponsored meet is scheduled.
1-37. SEEDING All Gulf Swimming meets shall be pre-seeded for events 200 yards/meters and shorter. Events of 400 yards/meters and longer will require a positive check-in 45 minutes prior to the start of the session. Deck entries will be accepted to fill existing heats. If necessary, and if the timeline permits, a heat zero will be created. Clubs are encouraged to notify the meet administration and scratch swimmers that are not at the meet in order to make space for more swimmers. Deck entries are due 45 minutes prior to the start of the session.
Each meet host shall e-mail a psych sheet to all participating clubs by the Monday preceding the start of the meet. Each meet host is required to post the team summary listing on the Gulf Swimming website.
1-38. SURCHARGE RULE The following surcharge is assessed on each individual entry by Gulf Swimming: All Meets (except as listed below) $1.75 Senior Circuit Meets $1.75 National Championships $2.50 National Championships - Time Trials $3.50
The following surcharge is assessed on each relay entry (relay teams count as one entry) by Gulf Swimming:
All Meets (except as listed below) $1.75 Senior Circuit Meets $1.75 National Championships $2.50
From these surcharges, portions will be used for Gulf Swimming operating expenses and for funding Senior and Age Group Travel expenses.
1-39. TEAM SCORING All meets shall be scored by place.
5-10 SWIMMING RULES GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
1-40. THREE EVENT RULE A swimmer with three (3) "A" times may swim all other events offered in that division entered at his best time; e.g., if a swimmer has an "A" time in the 50 Free, 200 Free, and 100 Back, he may swim the 100 Fly, 100 Breast, 200 I.M., etc., if offered in that age group or division. The exception is that the swimmer must have a 500/400 Freestyle "A" time to swim the 1650/1500 or 1000/800 Freestyle events. The same rule applies to the "BB" division times; if a swimmer has three (3) "BB" times, he may swim all other "BB" events entered at his best time, etc.
For an 8 & under swimmer to swim all events as a 10 & under at a "BB" or "A" meet, the swimmer must have at least three (3) 10 & under "BB" or "A" times. For a swimmer to swim all events as a Senior at a "BB" or "A" meet, the swimmer must have at least three (3) Senior "BB" or "A" times.
The three event rule will not be in effect at any championship or invitational meets.
1-41. TIME TRIALS Time trials conducted in Gulf Swimming must conform to all USA Swimming National requirements with at least three (3) days advance notice to all Gulf Swimming member teams. The notice must include the sanction number, event fees, time, place, and qualifications or minimum time requirements. A sanction cannot be issued for time trials without the consent of the Board of Directors and payment of the sanction fee.
1-42. TRANSFERS Any swimmer transferring from one USA Swimming club to another may not represent the new USA Swimming club until a period of 120 days has elapsed since the swimmer last represented the previous club in any competition.
A form signed by the swimmer's previous club documenting his eligibility to swim for another club must be filed with the Gulf Swimming Athlete Registration Coordinator before competing for the new club.
1-43. UP/DOWN RULE If swimmers have "A" or "BB" division times in a particular stroke, they may swim the immediately preceding or following distance of that stroke in that division. If swimmers have a 100 Free "BB" time, they may swim the 50 Free and 200 Free "BB" events entered at their best times. An "A" time in the 50 Fly allows a swimmer to enter the 100 Fly in an "A" meet at their best time, etc.
For an 8 & under to swim a 10 & under event at a "BB" or "A" meet, the swimmer must have at least one 10 & under "BB" or "A" time. For example, if an 8 year old swimmer has a 10 & under 50 yard "BB" time, then the swimmer could swim the 10 & under 100 yard "BB" event. For a swimmer to swim as a Senior at a "BB" or "A" meet, the swimmer must have at least one Senior "BB" or "A" time. For example, if a 10 year old swimmer has a Senior 50 yard Free "BB" time, then the swimmer could swim the Senior 100 yard Free "BB" event.
ALL 10 AND UNDER SWIMMERS ENTERING SENIOR EVENTS MUST PRE-PROVE THEIR TIMES BY WRITING THE NAME AND DATE OF THE MEET WHERE THE TIME WAS ACHIEVED ON THE BACK OF THE ENTRY CARD. FAILURE TO DO SO WILL PREVENT THE SWIMMER FROM ENTERING THE SENIOR EVENT.
A swimmer who qualifies to swim an event in more than one age group (i.e., 8 & under or 10 & under, 10 & under or Senior, etc.), may swim the event in either age group, but MAY NOT swim the same event in both age groups in the same meet. This rule applies to both individual and relay events.
1-44. WARM-UP PROCEDURES Safety guidelines and warm-up procedures have been developed by Gulf Swimming to ensure the safety of all swimmers. A copy of the safety procedures is on page 13-29.
1-45. YARD/METER RULE Once a swimmer has achieved a particular time division in a certain stroke and distance in one course in the swimmer’s age group, the swimmer is considered to have achieved that same time division for that stroke SWIMMING RULES 5-11 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014 and distance in all other courses and may not enter or be scored in a slower division. For example, a swimmer with an "A" or "BB" time in yards in a stroke will automatically have an "A" or "BB" time in meters of that stroke for that age group or division. Also, the reverse is true, a swimmer with an "A" or "BB" time in meters automatically has an "A" or "BB" time in yards. However, in a meet scored by time standard division, swimmers shall be scored in the division determined by their converted entry times.
1-46. ZONE MEETS A zone system may be in effect for Gulf Swimming meets. Teams and/or swimmers may not cross zones to swim at a meet other than the meet provided for their group. A swimmer must swim in the zone in which he was last registered, unless he has filed a completed transfer form with the Gulf Swimming Athlete Registration Coordinator.
5-12 SWIMMING RULES GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING ADMINISTRATIVE RULES 2014-2015
2-1. Board of Review Filing Fee 2-5. Revision of Rules 2-2. Bylaws 2-6. Safety Marshals 2-3. Cancellation of Disbursements 2-7. Southern Zone Team Eligibility 2-4. Gulf Minutes 2-8. Team Registration
2-1. BOARD OF REVIEW FILING FEE Every Protest, Request for a Rehearing, or Request for Formal Hearing following an Emergency Hearing filed to the Gulf Swimming Board of Review shall be accompanied by a $100 nonrefundable filing fee payable to Gulf Swimming.
2-2. BYLAWS All member teams of Gulf Swimming must maintain a copy of their bylaws on file (including modifications as they are made) with the Registration Coordinator.
2-3. CANCELLATION OF DISBURSEMENTS All disbursements by check, payable to any Gulf Swimming member, or parent or guardian of a Gulf Swimming member, shall be cancelled and returned to the General Fund as a donation, if not cashed within ninety (90) days after the date of issue. This policy shall not apply to payments to non-members of Gulf Swimming.
2-4. GULF MINUTES Minutes of the Gulf Swimming Board of Directors Meetings and the Gulf Swimming House of Delegates Meetings shall be posted on the Gulf Swimming web site.
2-5. REVISION OF RULES Gulf Swimming Administrative and Technical Rules may be implemented and/or changed by the following procedure. A new rule or modification to an existing policy or rule shall be approved in one of two ways: (1) If initially presented at the Gulf Swimming Board of Directors Meeting immediately prior to the Gulf Swimming House of Delegates meeting, a simple majority vote of the Gulf Swimming House of Delegates is required to implement the new rule or changes. (2) If initially presented at the Gulf Swimming House of Delegates Meeting for adoption, a two- thirds majority vote of the Gulf Swimming House of Delegates is required to implement the new rule or changes.
2-6. SAFETY MARSHALS All Safety Marshals shall be current Non-Athlete members of USA Swimming.
2-7. SOUTHERN ZONE TEAM ELIGIBILITY No swimmer shall be eligible to compete as part of the Gulf Swimming Zone Team in the Southern Zone Championships, if they have ever participated in an individual event at a Junior National Championships Meet, long course or short course, or if they have made the Junior National Championships qualifying time for an individual event in the current year, long course or short course.
2-8. TEAM REGISTRATION For teams re-registering to be a member of Gulf Swimming, valid and completed Team Registration forms shall be submitted to the Non-Athlete Registration Coordinator by October 1st of each year for registration for the following year. The Team Registration forms are considered late, if post-marked after October 15th. A late fee of $100.00 per team will be assessed for any team submitting forms after the October 15th late registration date. New teams may register at any time during the year.
SWIMMING RULES 5-13 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
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GULF SWIMMING SECTION 6 - SWIM MEET INFORMATION ENTRY INFORMATION FOR SWIMMERS AND PARENTS 2014-2015
MEET ANNOUNCEMENTS
When a meet announcement arrives at your pool, check for the following information: 1. Time and place of meet. 2. Qualifying times for individual events. 3. Number of individual events allowed per swimmer per day. 4. Class of meet - Division "AA", "A", "BB", "C", or Open. 5. Event numbers. 6. Entry deadline. 7. Entry fee per event. 8. Any swimmer surcharge. 9. Type of entries, i.e., entry forms, or HY-TEK Computer entries
ENTRY INSTRUCTIONS
A. Entry Form 1. Be sure to fill out ALL blanks on the form; your name, address, phone number, USA Swimming number, sex, birthday, and swim team name. 2. Fill out top line of boxes with event numbers and bottom line with corresponding event names.
B. HY-TEK Computer Entries - If the host team requests that all entries be submitted electronically with a HY-TEK TEAM MANAGER file, then your team's meet entry person will submit all entries in one file. Follow your team's instructions for submitting entries to your team's meet entry person.
SWIMMER INFORMATION
A. When to arrive at a swim meet - Swimmers should be expected to be in the pool no later than sixty (60) minutes prior to the starting time of the meet. Pools are available for warm-ups ninety (90) minutes prior to the start of the meet and cleared fifteen (15) minutes before the meet begins.
B. What to do - Upon arrival at the pool, a swimmer should find the area assigned to his team and set up his rest station. The posted check-in heat sheet should be located and checked to make sure the swimmer is properly entered in his events. (For on-deck seeded meets, the swimmer's name must be circled to show that he has checked in, or the swimmer will not be allowed to swim the event.) The swimmer must be aware of his event number so that when his number is called, he will go immediately to the reporting area (usually directly to the area behind the starting blocks). Individual swimmers are not usually called, so the P.A. announcement of the event and number is extremely important and the only way a swimmer knows when it is time to report. It is the swimmer's responsibility to report promptly. Swimmers should pick up their awards immediately when announced. At the conclusion of the meet, swimmers must leave their rest area neat and clean.
C. Time lines for the meet events are only an estimate. Many meets run faster than the time lines. You must be prepared to swim, when your event is called.
ENTRY INFORMATION 6-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING RECOMMENDATIONS FOR USE OF HY-TEK MEET MANAGER 2014-2015
The following recommendations are intended to standardize the interchange of data before and after Gulf swim meets.
1. All meet entries and meet results shall be transferred between teams electronically. 2. The host team shall generate the meet announcement form and shall set up the meet on its MEET MANAGER software. The meet setup information shall be sent to the Gulf Swimming webmaster in the HY-TEK MEET MANAGER EV3 format, and shall be made available on the Gulf Swimming website. 3. The teams entering the meet may enter data to the host team by using the EV3 file to set up the meet in Team Manager. Use Team Manager to enter the swimmers' best times. The data must be converted to COMMLINK files to send to the host team. A meet entry printout from Team Manager must accompany the entry. For each swimmer, be sure to enter name, sex, age, USA Swimming athlete registration number, event number, and seed time. 4. Some meets will be set up with cut-off times, in which each swimmer must be slower than the cut- off time in Short Course Yards, Short Course Meters, and Long Course Meters. In Team Manager, there is the option to check ALL THREE COURSES when using cut-off times. Each team submitting entries for this type of meet, should set up their Team Manager file by selecting the correct meet, and double-clicking on the meet name, which takes you to the Meet Maintenance menu. Then on that menu, there are three options and check boxes near the middle of the screen - the first two options are:
"Enforce Qualifying Times" "Swimmer must meet slower than Q time in all courses"
These are the key options. Turn on those two options, and then select your entries. It will flag swimmers who are faster than the cut-off time in any of the courses entered into the database. 5. The host team will use the supplied electronic files to compile all entries into the meet database. The host team should check each file for computer viruses before using them to transfer data. 6. During the running of the meet, it is recommended that the host team retain two running backup diskettes of final meet data. Backups should be done every five (5) to eight (8) events. 7. When the meet is finished, the results shall be sent to the Gulf Swimming webmaster, to be posted on the Gulf Swimming website.
6-2 HY-TEK MEET MANAGER GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING PROOF OF TIMES - GULF SWIMMING MEETS 2014-2015
** See the Gulf Swimming PROOF OF TIME RULE, page 5-8.**
1. All meets with qualifying times (e.g., "AA", "A", "BB") must be proved for each swimmer who fails to swim the qualifying time.
2. The only proof of time accepted will be from typed final results. If the Administrative Vice-Chair does not have a copy of the final results used to prove a time, those results must be sent with the proof of time.
3. When proving times with a meet that was not sanctioned by USA Swimming through Gulf Swimming, final results of that meet must be sent with the proof of time.
4. Swimmers from another Local Swimming Committee of USA Swimming (new to Gulf Swimming) are given one (1) free meet to prove that they are actually an "A" or "BB" swimmer according to which meet they enter. This means there will be no fine for the events in which the swimmer fails to make the qualifying time.
5. Only times made at meets concluded PRIOR to the meet being proved are acceptable. Swimmers cannot use the meet they are swimming in as proof of their times, as they were supposed to be an "A" or "BB" swimmer when entering the meet. Note: If a swimmer has two (2) "A" or "BB" times when entering the meet and he makes a third "A" or "BB" time at the meet, he MAY NOT use the Three Event Rule as proof of time for other events for which he failed to make the qualifying time. The Up/Down Rule may only be used for events in which an "A" or "BB" time is achieved prior to the meet.
6. Teams are responsible for the fines incurred by their swimmers, including swimmers who have moved away from Gulf Swimming, or no longer swim.
7. All fines or proof of times incurred in a Short Course season must be paid or proved by May 15th of each year; all fines or proof of times incurred in a Long Course season must be paid or proved by October 15th of each year. Teams with debts that are not cleared will not be allowed to register their teams and, therefore, will not be eligible to bid a Gulf meet.
8. Times swum in high school meets may be used as proof of time, if the following criteria have been met: a. The results are typed, and b. Meet results are sent to the Administrative Vice-Chair.
9. When proving a swimmer's time, please include the following information: a. Name of swimmer, b. Age of swimmer as of the date of the meet, c. Meet name and date being proved, d. Event and time being proved, e. Meet name and date of meet used for proof, f. If using the three event rule or up/down rule, include the provable events and meets where achieved, and g. If using a split time, include the event distance and stroke of the provable event.
10. Disqualifications and scratches do not have to be proved.
PROOF OF TIMES – GULF 6-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SUGGESTIONS FOR PROVING TIMES FOR GULF SWIMMING MEETS 2014-2015
** See the Gulf Swimming PROOF OF TIME RULE, page 5-8.**
Each Gulf Swimming team is responsible for submitting Proof of Times for its swimmers. Usually there is a single person on each team, who submits the proofs to the Administrative Vice-Chair. This may be the same person who does the meet entries for the team, but does not necessarily have to be the same person.
The following suggestions, using the Windows version of HY-TEK TEAM MANAGER and HY-TEK MEET MANAGER, are provided to assist teams in proving times. Several teams are already submitting proofs using these procedures. Each team may submit proofs in any manner desired, as long as the required procedures on page 6-3 of the Gulf Swimming Handbook are followed.
(1) If you wish to use HY-TEK TEAM MANAGER to create a Proof of Times Report at the time that your team enters the meet, then, when you create your team entries to send to the host team of the meet:
(A) Use HY-TEK TEAM MANAGER. (B) Select "Reports". (C) Select "Performance". (D) Select "Meet Entries". (E) For the "Report Format" - select "Include Proof of Time". This will generate a listing of all of the team entries with the names and dates of the meets where the times were achieved. If you are using the three event rule or the up/down rule to enter any events, you will still need to note that information on this listing. It is not necessary to send this listing to the host team. It should be saved by the team and sent to the Administrative Vice-Chair, after the Final Results are received. Note that any on-deck entries, or entries that were submitted to the host team by individual swimmers and not by your team's entry person, will not be shown on this listing, and will still have to be proved by your team by other means.
(2) If you wish to use HY-TEK MEET MANAGER to prove times after meets with a single qualifying designation (e.g., "AA" meets), then, when the Final Results are received, print the Exception Report for the team:
(A) Use HY-TEK MEET MANAGER. (B) Select "Reports". (C) Select "Exception Report". (D) Select "All Sessions". (E) Enter the Team abbreviation. (F) List swimmers that "Do NOT meet Qualifying Time". Enter the Standard Designator required by the meet for qualifying times (e.g., "A" or "AA", etc.) (G) Once the report is printed, there will be enough blank space beside each swimmer's entries to write down the proof (either the meet name or date of the meet used for proof) or the rule (e.g., "up/down" or "three event", including the provable events, meets and dates where achieved.) As an alternative to writing down the proofs, HY-TEK TEAM MANAGER may be used to list the swimmers' best times with the meet names and dates where achieved for any events requiring proof.
(3) If you wish to use HY-TEK MEET MANAGER to prove times after other meets, such as A/BB/B meets that have multiple time standard classifications of awards and scoring (e.g., "A" entries are scored separately from BB entries, etc.), then print the Meet Summary for the team:
(A) Use HY-TEK MEET MANAGER. (B) Select "Reports". (C) Select "Meet Summary". (D) Select "All Sessions". (E) List all swimmers for the team. 6-4 SUGGESTIONS FOR PROVING TIMES - GULF GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
(F) Enter the Team abbreviation. (G) Select "Detailed Journal" (H) The report generated will list all of the swimmers with their names, seed times, and final times. Then, visually scan down the list of swims and, for any swims that have final results that are in a lower time standard classification than the seed time, write down the proof, as described in paragraph (2F), above.
(4) Open meets, BB & Under meets, or meets with no qualifying times, do not need to be proved.
======
These procedures are only suggestions to assist teams in proving times. If you have any questions or other suggestions about proving times, please contact the Gulf Swimming Administrative Vice-Chair:
Jason Wedlick 25910 Sundrop Meadow Lane Katy, TX 77494 281-627-2418 (Work) [email protected]
SUGGESTIONS FOR PROVING TIMES – GULF 6-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING PROOF OF TIMES - TAGS CHAMPIONSHIPS 2014-2015
The following rules will apply to both Short Course and Long Course TAGS (Texas Age Group Swimming) Championships.
1. A Proof of Time desk will be functioning during all preliminary sessions to accept proof of time for swimmers and relay teams who fail to achieve the minimum qualifying time standard or are disqualified in an event. Scratches do not require proof of time. 2. A swimmer's seed time or a faster time must be proved prior to the swimmer being allowed to swim his next individual event. If the time cannot be proved, the swimmer will be assessed a $50.00 fine and will be allowed to swim. If for administrative reasons, a swimmer or the swimmer's coach is not properly notified of the need for a proof of time and the swimmer is allowed to swim his next individual event, the swim will be disqualified until such time that the time is proved or the fine is paid. If a second offense occurs at the same TAGS by the same swimmer, another $50.00 fine will be assessed and the swimmer will be barred from further competition at this meet. Failure to prove a relay time shall not affect the eligibility of individual swimmers of the relay or other relays of that team. 3. If the swimmer refuses to pay the fine, the club to which the swimmer is attached at TAGS will be responsible for paying the fine. If the fine is not paid by February 1 or July 1 for fines levied at the preceding TAGS, the amount of the fine will be doubled. If the club refuses to pay the fine by the next Pre-TAGS meeting, the club will be barred from further TAGS competition until such time as the fine is paid. 4. At each TAGS, it is the responsibility of the meet host to collect the fines paid at TAGS and to include a list of all unpaid fines in the financial report to the TSA Treasurer. 5. Acceptable proofs of time: a. OVC copies b. Official final results from USA Swimming sanctioned or approved meets c. Official final results from high school, collegiate, or YMCA meets d. Other official meet results, if approved by the meet referee 6. Nonconforming times may be used for proof of time. 7. Times submitted for proof must have been achieved from January 1 of the preceding calendar year for short course TAGS and from June 1 of the preceding calendar year for long course TAGS and prior to the entry deadline for the current TAGS. The time must meet the qualifying standard for the age group in which the swimmer competes. If a swimmer is currently eligible to compete in an event at Nationals, that time may not be used to enter or prove an individual event or that stroke/distance in a relay. 8. Preproving the 800/1000 and 1500/1650 freestyle events has been eliminated. Positive check-in will be according to TSA rules. 9. Relays a. Relays may be proved in composite or in aggregate. b. The names of the relay swimmers must be on the Official Final Results used to prove the time, must be swum within the approved time period, and the swimmer must be currently eligible to swim on that relay. c. In long course TAGS, the 13-14 and 15-18 200 medley relays may be proved with the 400 medley relay qualifying time standard or faster, but only when the 200 medley relay is entered at the minimum time standard. The 200 medley relay cannot be used to prove the 400 medley relay entries. 10. Times must be proven in 100ths. Times submitted in 10ths will have 0.09 seconds added to them.
6-6 PROOF OF TIMES - TAGS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING STANDARDS AND PROCEDURES FOR GULF SWIMMING RECORDS 2014-2015
Gulf Swimming Records will be kept in order to recognize the best performances made by a Gulf Swimming member in approved short and long course events. The Gulf Swimming Record is the best time recorded in an approved event and recognized age group, by a swimmer who is a registered member of Gulf Swimming at the time of the record. The time must be made in a USA Swimming sanctioned meet or in a recognized National or International swimming competition meet. 1. Times made in Time Trials or High School meets MAY NOT be used for Gulf Records. 2. All USA Swimming meets held within the State of Texas will be evaluated for record purposes. When a Gulf Swimming member competes outside of the State of Texas, it is that person's responsibility to present the Gulf Swimming Records Coordinator with official meet results (must be typed) if the time is to be considered for a record. 3. Records will be kept in yards on all short course events and in meters for long course events. Only 25 yard pool times will be considered for short course records and 50 meter or 55 yard pool times will be considered for long course records. 4. Times made in the Senior Division may apply to the appropriate age group record for a competitor. Meet results must indicate the age of all swimmers competing in the Senior Division in order to receive proper age group consideration. 5. Records will be distributed at the July Gulf Swimming House of Delegates meeting for coaches and others to see. If a coach has a faster time than what is listed, he must send the meet results to the Gulf Swimming Records Coordinator for it to be considered. Meet records will be distributed in September for all to see and check for any mistakes. 6. The Gulf Swimming Records were established in 1971 and times made prior to that year may not be used for record purposes. The distance events were established in 1975 and times made before that year may not be used. 7. Times made in High School and YMCA Meets that have been pre-approved by Gulf Swimming, Inc. (e.g., District, Regional, and State meets) and are staffed by USA Swimming officials and/or observed by a USA Swimming Referee may be considered for Gulf records. 8. Gulf swimmers or parents may obtain up to date Gulf Records by making a written request to the Gulf Swimming Records Coordinator, Rick Kehlenbach, and enclosing $3.00 to cover the cost of reproduction, handling, and postage. 9. Results to be considered for the "Ladder of Success" should be sent to: Jennie Shamburger 511 Blue Ridge Drive Shenandoah, TX 77381 281-364-0839 (Home) [email protected]
10. Results for Gulf and/or State Records should be sent to: Rick Kehlenbach 17611 Rustington Drive Spring, TX 77379 281-376-9428 (Home)
Report these times as soon as the results are received. Do not wait until the season is over.
PROCEDURES FOR RECORDS 6-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
USA SWIMMING OBTAINING AN OVC 2014-2015
Requests for OVC’s must be initiated by the athlete or his/her representative. OVC’s are issued only for qualifying times for USA Swimming Nationals, Trials, U.S. Open, and World Cup competitions hosted by USA Swimming. OVC’s will not be issued for any other purpose. Other than times from competitions listed in B below, there are no “automatic” entries to the database.
A. There are three (3) types of competition from which OVC’s may be obtained.
1. USA Swimming sanctioned competitions (202.2 & .3) – meets that are sanctioned by an LSC, and conducted in compliance with USA Swimming Rules and Regulations. Swimmers, or their representatives, should inquire of the meet director or meet referee, prior to the start of the competition, about the procedures to be followed to obtain an OVC. Normally, this would be done by completing an OVC request form (see sample form in this Handbook, page 6-13), which can be done prior to or subsequent to the swim for which an OVC may be required.
2. USA Swimming approved competitions (202.4) – meets, which are “approved”, are those conducted with sufficient USA Swimming officials to certify conformance to USA Swimming rules, but with competitors who are not necessarily USA Swimming members. Follow the procedures outlined for sanctioned competitions (above).
3. Observed swims (202.5) – Official times may be achieved at meets which are not conducted according to USA Swimming rules, provided that the meet is approved, in advance, for observation, and the particular swim is observed by USA Swimming officials, who confirm that USA Swimming technical swimming rules were followed. See information on subsequent pages for details regarding observed swims.
B. Times for which OVC’s DO NOT have to be requested – Individual and relay team times achieved at the following meets will either be in the OVC database, or results will be available at USA Swimming championship competitions for the purpose of proving entry times. Please note: Relay lead-off times and intermediate distance splits ARE NOT automatically entered from this list of competitions, and OVC’s must be requested from an OVC officer in the LSC in which the competition took place. For competitions conducted outside the U.S., official meet results may be used to prove entry times, including relay lead-off and intermediate distance splits, subject to the approval of the National NTV Coordinator and/or Program Operations.
1. Phillips 66 National Swimming Championships, including time trials.
2. U.S. Open Swimming Championships, including time trials.
3. World Cup, World Championships (Short & Long Course), and Olympic Trial competitions, including time trials.
4. Olympic Games.
5. NCAA Women’s & Men’s Division I Championships.
6. Certain other international competitions at which a USA Swimming National Team competes (see Championship Administrative Guide in appropriate Meet Information Book for detailed listing.)
C. Times for which OVC’s must be requested – times achieved at any other competition, including observed swims at non-USA Swimming competitions, and any relay lead-off splits or intermediate distance splits which meet an applicable qualifying time, must be requested through an NTV Coordinator from the LSC in which the swim took place.
6-8 OBTAINING AN OVC GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
D. Procedures
1. Well in advance of the meet, consult with the Meet Host, Meet Director, Meet Referee, or LSC NTV Coordinator, to determine if the meet will be conducted in a manner which will qualify the swims for issuance of an OVC.
2. For non-USA Swimming meets, such as high school, YMCA, or collegiate meets, which are in the progression of season-ending championship level, meets, requests must be submitted to the LSC a minimum of 10 days in advance of the competition. See Article 202.5 and refer to “Request for Observation – Form B”, page 6-15, in this Handbook.
3. Other meets, such as invitationals and other multiple team (more than two teams) meets hosted by the above organizations require application for authorization 28 days in advance and are subject to review by USA Swimming Program Operations, through the National NTV Coordinator. See “Request for Observation – Form A”, page 6-14, in this Handbook. An application fee of $50 must accompany the “Request for Observation – Form A”.
4. The coach or swimmer will be asked to complete an OVC request form prior to the event. Following the event, the local NTV Coordinator will write OVC’s for times meeting an applicable USA Swimming championship qualifying standard. One copy is delivered to the coach, one copy to the USA Swimming OVC data input center, and one file copy for the LSC NTV Coordinator.
E. Relays
1. “Team” relay times – a qualifying time achieved by four swimmers attached to the same club competing in a relay event. This time belongs to the club, regardless of whether one or more of the swimmers leave the club subsequent to achieving the time.
2. “Aggregate” or “Add-up” relay times are those that are obtained by adding up four individual swims to achieve a qualifying time. Please note, individual event times belong to the swimmer, and even though achieved while attached to a particular team, once that swimmer leaves that team, his/her individual time may no longer be used by a former team for the purpose of proving an aggregate relay.
F. Miscellaneous Provisions
1. OVC requests at sanctioned or approved competitions may be made before or after the swim, but should be submitted prior to the end of the competition.
2. Requests made at a later date are subject to a fee or up to $5.00 for postage, phone, etc., at the discretion of the issuing LSC.
3. OVC’s are only issued for the purpose of proving entry times that equal or better the qualifying standards for USA Swimming Championship level competitions. OVC’s for “Relay Only” times which may be used to prove aggregate (add-up) relay entry times may also be requested, provided the time is within a reasonable deviation of the comparable individual event qualifying time.
G. Coaches Responsibilities
1. Please do not assume that any of the above steps are automatically in place. Check with a responsible person well in advance of the competition. If you experience any delay in obtaining your copy of the OVC, contact the LSC NTV Coordinator, who was responsible for writing the OVC.
2. When entering a USA Swimming championship meet, send a photocopy of the OVC for each swim entered, unless the time is one that is automatically entered, or for which results will be available at the meet (see above). OBTAINING AN OVC 6-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
3. Keep a file of every current OVC that you have obtained for any of your athletes, and bring OVC’s for any participating athlete to any USA Swimming Championship that you attend. Even if a time is “supposed” to be in the OVC database, bring your records as a back-up.
4. Upon arrival at a USA Swimming championships in which you have athletes entered, you must check the copy of the psych sheet in the OVC area to see if there are any asterisks (*) by the times of any of your swimmers. An asterisk (*) indicates that the time has not been proved. See the OVC officer assigned to that meet and present proof of time. The asterisk (*) will then be removed.
5. Time, which cannot be proved by the scratch deadline for that specific event, will result in the swimmer being scratched from the event, and are subject to a $100.00 fine per unproved time (206.11.5). If a slower, but qualifying, time can be proved by the scratch deadline for a given event, the swimmer will be reseeded at the proved time and allowed to swim. However, the team will be assessed a fine if the originally submitted time cannot be proved within sixty (60) days following the competition.
H. References – Additional information about the OVC system and proof-of-times procedures can be obtained from the following sources.
1. USA Swimming Rules and Regulations, Articles 202 & 206.
2. USA Swimming Meet Information Books.
3. USA Swimming OVC Handbook (revised annually), available from the National NTV Coordinator, see page 4, USA Swimming Rules and Regulations, or the USA Swimming Headquarters.
4. The Gulf Swimming NTV Coordinator:
Rick Kehlenbach 17611 Rustington Drive Spring, TX 77379 281-376-9428 (Home) [email protected]
5. The National NTV Coordinator, see page 4, USA Swimming Rules and Regulations.
6. USA Swimming, Inc., OVC Data Input Office, One Olympic Plaza, Colorado Springs, CO 80909-5770, Phone 719-578-4578, FAX 719-578-4669.
6-10 OBTAINING AN OVC GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
USA SWIMMING OBSERVED MEETS 2014-2015
A. These criteria are to be applied to all high school, collegiate, masters and YMCA/YWCA meets. Observation of meets is for the sole purpose of verifying times for entry into championship level events and not necessarily for approval of times for LSC meets.
1. There shall be two or more teams competing in the meet.
2. Properly functioning electronic timing must be in use.
3. There shall be a minimum of two (2) observers on the pool deck, one at each end of the pool. The USA Swimming observers, appointed by your LSC, must be certified USA Swimming Stroke & Turn judges. Each LSC may determine the number of observers on deck.
4. Meet officials (high school, collegiate or YMCA/YWCA) shall include a referee, a starter, and a minimum of two stroke and/or turn officials. If two of the meet officials are dually certified (that is, two are also USA Swimming officials), it is not necessary to have the two (2) extra observers on deck. All Officials must remain on deck throughout the whole meet as they have the right to disqualify any swimmers(s) not meeting the USA Swimming rules’ requirements (Please see B6 below). Whether the meet is observed by two additional USA Swimming officials or two (or more) dually certified officials, the USA Swimming disqualifications should be recorded on heat sheets and turned in to the meet referee for signature and given to the verification officer who will do the data entry for reportable times. These records should be maintained for the length of the qualifying period for which any verification may be written.
5. The meet shall be on the year's published swim calendar. An NCAA Dual Meet schedule may be approved for observation at one time, providing the observed meet criteria will be met for each meet.
6. There shall be a minimum of one (1) trained watch person on each lane.
7. A Time Trial held in conjunction with a season-ending championship meet may also be observed if the Time Trial will be officiated to the same standard as the championship meet. Time Trials at other observed meets (non-championship) shall not be observed for verification purposes.
8. High school dual meets are not eligible for observation or proof of times certification.
B. Procedures
1. Request for USA Swimming observers for certification of times must be made to the LSC Verification officer ten (10) days (See Request for Observation - Form B) prior to the meet for all meets leading directly up to season-culminating High School, YMCA/YWCA, or collegiate championships. In the case of meets (such as invitationals) not in the qualifying progression for the season culminating meet, a 10 day advance notice to USA Swimming is required (see Request for observation - Form A). All requests should be made to the LSC Verification Officer who should submit Form A with his/her signature to the National Times Coordinator for approval. An application fee of $50 must accompany the “Request for Observation – Form A”. The National Times Coordinator will return the approved form to the LSC officer who should then send a copy back to the meet director or meet host.
2. The LSC has the power to determine if observation can be facilitated (manpower requirements). OBSERVED MEETS 6-11 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Proofs of reportable times will be entered into the National Times Database only upon receipt by an LSC verification officer, within three weeks of the competition, of; a) complete and legible verification requests, and b) official final results or electronic meet file, attested to by the Meet Referee, with notations indicating those swims not in compliance with USA Swimming Rules. The Meet Referee must attest to the verification official in the LSC that the meet was run in accordance with the criteria listed in A. 1-4 above. The LSC Verification officer may determine and inform coaches that all times for athletes with full names and birth dates or USA-S ID numbers that meet a championship standard will be loaded into the National Times Database without a specific request. NCAA Division I meets may be entered into an NCAA database by USA Swimming staff, however all observed NCAA meet results should be entered into SWIMS by the host LSC SWIMS user.
4. A “team” relay proof of reportable time may be entered for a time achieved by a collegiate or high school team or YMCA/YWCA team for a USA Swimming club provided all four relay swimmers represent the same USA Swimming club at the time of the swim. All four names must be listed.
5. Coaches DO NOT have to declare ten days in advance to the observers what events the athletes will be swimming. This may be done on the day of the meet for individual observation. If a meet is receiving blanket observation (all swims observed), verification requests may be made after the swims. It should be noted that if a swim is in compliance with USA Swimming rules and the meet has received blanket observation, the swim is a valid time whether the coach or swimmer requests a proof of reportable time or not.
6. If a USA Swimming observer notes an infraction of a USA Swimming rule that is also an infraction of the NFHS, NCAA, or YMCA rules, and this infraction is missed by the high school, college or Y official, he should note this on his heat sheet and report it to the verification officer. Should that time be requested for National Time Verification purposes, the verification officer should deny the request. Upon receipt of meet results showing the time swum properly (according to high school, college or Y rules), the verification officer should attach the heat sheet with infraction noted by the observer to the meet results and keep this for the next year. Such a time should not be entered into the SWIMS system.
6-12 OBSERVED MEETS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
USA SWIMMING TEAM VERIFICATION REQUEST FORM
Please print legibly all of the requested information and return to the Verification officer present at the meet, or to the designated person or location. Requests submitted after the meet are subject to an administrative fee.
Attention Meet Host: If Verification Officer not present, please send this form to the Gulf Swimming NTV Coordinator immediately following completion of the competition.
First Day of Meet: ______Name of Meet: ______Course: SCY LCM SCM
Times Requested by: ______Team Code: ______LSC Code: ______Phone: ______
Confirm Verification to: Name: ______Fax Number: ______
Address: ______
City, State, Zip: ______For Individual Events: NAME: USA Swimming ID Gender Event Time Session Date Flag (Last, First, MI) Number (F/M) (Dist/Stroke) (See of (See (must be complete) below) Swim below)
Session: Prelims, Finals, Time Trials, Lead-off Swim, Swim-off Flag: T= Trials, N= Nationals, O= US Open, R= Reportable Time
For Relay Teams: Relay Event Flag Names Ages
1 Time Session 2
3
4
Relay Event Flag Names Ages
1 Time Session 2
3
4 Issuance of proof of times subject to verification that competition was conducted in conformance with all applicable USA Swimming Rules and Regulations.
Send this request form to: Rick Kehlenbach 17611 Rustington Drive Spring, TX 77379 281-376-9428 (Home)
OVC MULTIPLE REQUEST FORM 6-13 GULF SWIMMING HANDBOOK
GULF SWIMMING REQUEST FOR OBSERVATION – FORM A NON-SEASON CULMINATING CHAMPIONSHIP MEET Meets requiring authorization by the Program Operations Vice President or designee require 10 day advance application. Such meets include YM/YWCA, High School, Collegiate or Masters’ or other meets that are not season-culminating Championship meets. This completed form and a copy of the meet information must be sent at least 10 days prior to the event to the LSC NTV official for review. The LSC official will send this completed form to the Program Operations Vice President or designee for approval. The request must include a reason & explanation for the request.
Acceptance of verification requests from the meet is subject to proof that conditions at the meet were in conformance with the required procedures and pertinent USA Swimming Rules and Regulations.
An application fee of $50 must accompany this form.
Name of Meet: ______Name of Facility: ______
Date(s) of Meet: ______Meet Director: ______
Name of person filing this request: ______Phone: ______
Is this meet of the regular, published calendar? [ ] Yes [ ] No
Type of Meet: [ ] High School [ ] College [ ] Masters
Course: [ ] Long Course Meters [ ] Short Course Yards [ ] Short Course Meters
Approx. number of teams participating: ______Approx. number of swimmers participating: ______
[ ] Timing systems will conform to the conditions specified in 102.16.4 & 5 and the facility must conform to 103.3.1 and 103.12.1 & 2 - USA Swimming Rules & Regulations. [ ] Athletes will be permitted to wear only one suit meeting the USA-S guidelines in competition. [ ] The number of Association officials must meet the minimum requirements as provided in Article 102.12 – USA Swimming Rules and Regulations. A minimum of two additional USA Swimming Certified stroke & turn officials shall be assigned as observers for the purpose of verifying conformance with USA Swimming technical rules. Observers shall be permitted access to the deck and shall be positioned at each end of the course. If the meet stroke and turn officials are dually certified by USA Swimming and are stationed at each end of the pool, additional observers are not necessary. Where the technical rules listed in Article 101 are the same as the host organization, the judgment of the organization officials shall be sufficient. [ ] The meet referee, or LSC designee, will provide swimmers and coaches with information about the observation program and the procedures to be used to request observation. Requests may be submitted prior to the swim for which observation is desired, or all swims meet may be observed. [ ] A copy of the meet information is attached. Names and phone numbers of the USA Swimming officials who will serve as observers at this meet or the two dually certified officials: 1) ______2) ______
3) ______4) ______[ ] The reason & explanation for this request is attached. This form must be submitted and accepted by the Gulf Swimming NTV Coordinator prior to submission to Program Operations for approval. Step One – Accepted by: Step Two – Approved by:
______Gulf Swimming NTV Coordinator National Times Coordinator Date: ______Date: ______Rick Kehlenbach Suzanne Heath 17611 Rustington Drive 506 Potomac Drive Spring, TX 77379 Chocowinity, NC 27817 281-376-9428 (Home) 252-974-0732 (Home) [email protected] 252-974-0732 (FAX) [email protected]
6-14 REQUEST FOR OBSERVATION – FORM A GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING REQUEST FOR OBSERVATION – FORM B SEASON-CULMINATING CHAMPIONSHIP MEET This form is to be used to request authorization for observation of swims at High School, Collegiate, Masters or other association season-culminating Championship meets. Observation requests for meets that are not season-culminating Championship(s) must be made on “Request for Observation – Form A”. Application Requirements: 1) Timing systems must comply with conditions outlined in 102.16.4 & .5 and the facility must comply with 103.3.1 and 103.3.12 & .2 - USA Swimming Rules & Regulations. 2) Athletes will be permitted to wear only one suit meeting the USA-S guidelines in competition. 3) Officiating: a) The number of Association officials must meet the minimum requirements as provided in Article 102.12 – USA Swimming Rules and Regulations. If the stroke and turn officials are also certified by USA-S and are stationed at each end of the pool, no additional observers are necessary. Officials may note compliance with USA Swimming Technical Rules only for those swimmers requesting observation, or the entire meet may be observed. b) Or, a minimum of two USA Swimming certified officials shall be assigned, one at each end of the pool, to verify compliance with USA Swimming Rules for those swims requested to be observed. c) Where the technical rules as listed in Article 101 are the same as the host organization, the judgment of the organization officials shall be sufficient. c) The designated USA Swimming certified official must verify compliance with applicable rules and procedures, and shall forward any proof of times requests and final results to the LSC NTV official. 4) Proof of Times Requests a) If an athlete’s USA-S ID # or full legal name and birth date is included in the electronic meet results, no individual request for data entry into the SWIMS system should be necessary. The LSC NTV official or SWIMS data officer shall enter times for any such athlete into SWIMS. b) If the above data is not included in the electronic results, individual requests for times must be made to the LSC NTV official where the meet took place.
Name of Meet: ______Date(s): ______
Name of Facility: ______City: ______By signing below, the Meet Referee or Meet Director verifies the following:
Check one of the options listed below, and complete the remainder of this section):
[ ] This meet will be observed in its entirety, exclusively by USA Swimming officials, according to staffing guidelines specified in USA Swimming Rules and Regulations.
[ ] This meet will be officiated exclusively by USA Swimming officials, but due to the limited number of verification requests expected, only swims specifically requested in advance will be observed for compliance with USA Swimming rules.
[ ] This meet will be officiated by the proper number of Association officials and also observed by a minimum of two assigned USA Swimming Stroke & Turn certified officials, one at each end of the competition course in compliance with USA Swimming Rules.
Names of currently certified USA Swimming officials who will officiate the meet:
1) ______2) ______
3) ______4) ______
Name of Meet Referee: ______Phone: ______
This form must be received by the Gulf Swimming NTV Coordinator at least ten (10) days prior to the meet.
Approved: ______Rick Kehlenbach, Gulf Swimming NTV Coordinator 17611 Rustington Drive 281-376-9428 (Home) Spring, TX 77379 NTV Chairs – please send copy or provide list of authorized meets electronically to Program Operations’ designee.
REQUEST FOR OBSERVATION – FORM B 6-15 GULF SWIMMING HANDBOOK
GULF SWIMMING HIGH SCHOOL REQUEST FOR ELECTRONIC LOADING – FORM C
USA Swimming Team Name: ______
Meet Name: ______
First Day of Meet: ______
Please enter the following data into the electronic meet results for loading into SWIMS if it is not included in the computer already:
ATHLETE ROSTER – FULL LEGAL NAMES ONLY
LAST NAME FIRST NAME MI DOB HIGH SCHOOL
6-16 HIGH SCHOOL REQUEST – FORM C GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING COLLEGE MEET REQUEST FOR ELECTRONIC LOADING – FORM D
Please enter the following data into the electronic meet results for loading into SWIMS if it is not included in the computer already:
College Team Name: ______
Meet Name: ______
First Day of Meet: ______
ATHLETE LIST – USE FULL LEGAL NAMES
LAST NAME FIRST NAME MI DOB OR USA Swimming ID
COLLEGE MEET REQUEST – FORM D 6-17
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 7 - FINANCIAL POLICY FINANCIAL PLAN 2014-2015
OBJECTIVE: The objective of the Gulf Swimming Financial Plan is to establish a permanent fund to be used for Athlete, Coach and Official reimbursement for participating (Athlete), coaching (Coach), or working (Official) at National Level Meets.
Athletes - Travel to National Meets has always been supported by Gulf Swimming. The amount of reimbursement available to each swimmer is dependent upon the Budget and the numbers of swimmers attending each meet. With this Financial Plan, Gulf Swimming hopes to fund 75% to 100% of uniform expenses, that is, expenses based on advanced purchased airline tickets, standard double occupancy hotel rooms and a set per diem for meals, etc.
Coaches - This plan provides limited funding of Coaches travel for National meets and for Coaches Conferences. For those coaches who have National level swimmers competing in a National Meet, travel will be funded based on one coach per team per year. Additionally, funding will be provided for one coach per team per year to attend a Coaches Conference of their choosing. The amount of the reimbursement paid to any coach shall not be more than the maximum amount paid to any individual athlete for the same meet, or the average of the most recent National meets, if the reimbursement is for a Coaches Conference. The reimbursement may not to exceed actual expenses per the Gulf Travel Reimbursement policy.
Officials - It is important for Gulf Swimming Officials to maintain and increase their exposure at the National level. Officiating provides one of the best means of obtaining this exposure. This, in turn, can and has resulted in the appointment of Gulf Swimming personnel to certain important USA Swimming committees (Officials, Championship Time Standards, etc.). Additionally, the Gulf Swimming athletes feel more comfortable when they see familiar officials’ faces on deck hopefully resulting in faster swimming. The reimbursement will be based on the number of days/sessions worked at a meet and will be limited to one meet per year per official. The amount of the reimbursement paid to any Official shall not be more than the maximum amount paid to any individual athlete for the same meet.
PLAN: The amount of reimbursement will be contingent upon the amount of proceeds generated by the fund the previous year. The Corpus will not be used, only the earnings. The proceeds will be split among the athletes, coaches and officials on a percentage basis as follows: 80%, 15%, and 5%. When and if the Fund pay out for the year reaches 100% reimbursement for all qualified recipients, the House of Delegates will vote to continue adding to the fund or cap the fund. If the fund is voted capped, the monies that were funding the Fund, except for the yearly returns of the Fund, will all go back to the General Fund.
SPECIAL RULES: This fund will be set up to be exclusively used to fund travel as outlined above. None of the rules establishing the fund including payout percentages, fund use, etc. can be changed or modified except with a 75% majority vote of the House of Delegates. Any modifications to the rules establishing the fund must also pass two readings, both with the aforementioned 75% majority.
REIMBURSMENT POLICY: Coach Reimbursement: 1. The reimbursement will be limited to two travel payments per year per club. 2. The reimbursement will be made payable to the club, unless notification from the club’s board instructs otherwise. 3. If the reimbursement is for a National level swim meet, then the maximum amount of reimbursement will be set to 100% of the athlete reimbursement for the same meet. 4. If the reimbursement is for a Coaches Conference, then the maximum amount of reimbursement will be set to 100% of the average of the spring and summer Nationals, excluding Olympic Trials. 5. There will be only one reimbursement of each type per club per year, one for Coaching his/her own swimmers at a National Meet, and one for attending a Coach’s Conference
FINANCIAL PLAN 7-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Officials Reimbursement: 1. The reimbursement will be limited to one travel payment per year per official. 2. The reimbursement will be set to a maximum of 25% of the average of spring and summer Nationals, excluding Olympic Trials.
7-2 FINANCIAL PLAN GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING FUNDED BOARD-DESIGNATED OPERATING RESERVE 2014-2015
I. Philosophy
The establishment and maintenance of a funded Board‐Designated Operating Reserve is a high priority. This will enable Gulf Swimming to support strategic business practices and to:
A. Manage cash flow interruptions. B. Meet commitments, obligations or other contingencies. C. Generate investment income.
II. Policy
The purpose of this policy is to establish and maintain a funded Board‐Designated Operating Reserve, unencumbered and uncommitted, at a level relative to the annual program funding and the costs of operating and maintaining the organization.
The Operating Reserve is intended to serve a dynamic role and is available to be utilized as needed rather than being static, devoted only to generating interest income.
III. Definitions
A. Board‐Designated Operating Reserve – Amounts reported in the Total Assets section of the balance sheet and identified as Board‐Designated Operating Reserve. B. Costs of Operating and Maintaining the Organization – Gulf Swimming’s net expenses for Operations as reflected by the approved annual budget. C. Funded Board‐Designated Operating Reserve – A fund consisting of liquid assets and investments. Liquid assets are those that may be converted to cash quickly and easily. It is not required that Board‐Designated Operating Reserve be physically segregated in a separate bank or investment account although Gulf Swimming may decide to do so.
IV. Strategies and Procedures
A. Board‐Designated Operating Reserve shall be accounted for separate and apart from Undesignated Operating Funds. B. The Investment Committee will have the responsibility for developing and recommending policies and guidelines for the investment of the Operating Reserve assets and the Board of Directors will approve such policies and guidelines. C. The Operating Reserve goal will be to achieve and maintain at least twelve months of Operating Costs as defined in Section III.
V. Sources
Assets for the Board‐Designated Operating Reserve accounts will come from the retained earnings of the organization.
VI. Uses
A. Internal line of credit for use to financially operate the organization. B. Funds to meet unfunded and unexpected organization needs. C. Funds for emergency and emerging needs of subsidiaries. D. Funds to make up a deficiency in budgeted revenue, either in results or collection experience.
FUNDED BOARD-DESIGNATED OPERATING RESERVE 7-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
VII. Governance
Depletion of the Operating Reserve will be evidenced by a negative balance in Net Income. The procedure for approving use of the Operating Reserve Funds will be as follows:
A. As projected in the budget as approved by the House of Delegates. B. By approval of the Board of Directors to fund unusual expenditures out of reserves. C. By extraordinary expenses or loss of revenue and (or) investment losses. In this case, the following procedure will be followed:
1. Treasurer will inform the other members of the Investment Committee. 2. Treasurer will inform the Board of Directors at its next scheduled meeting. If the Operating Reserve is and has been less than 75% of the targeted reserve level for two consecutive years, the Board of Directors, in the absence of any extraordinary circumstances, will adopt an operational budget that includes a projected surplus sufficient to rebuild the Operating Reserve Fund to its targeted reserve level over the following two years.
VIII. Maintenance
The status of the funded Board‐Designated Operating Reserve will be calculated at the end of each fiscal year based upon audited financial results.
Operating Reserve Ratio Calculation The calculation formula will be based upon amounts defined in Section III as follows:
Unrestricted, Board‐Designated Operating Reserve as of 12/31 = [Budgeted Annual Operating Budget] Example: $730,705 = 2011 Budget The adequacy of the Board‐Designated Operating Reserve will be determined as follows:
Example Total Assets $1,187,216 Less Equity in Fixed Assets (0) Available Unrestricted Assets 1,187,216 Less Board‐Designated Funds for Specific Purpose (0) Less Board‐Designated Operating Reserve (730,705) Undesignated Operating Funds $456,511
The Operating Reserve Ratio Calculation will be presented to the Investment Committee following approval of the financial audit results by the Audit Committee. The Treasurer will consider the adequacy of the Operating Reserve amount and will recommend any changes as deemed necessary.
IX. Policy Review
This policy will be reviewed every four years by the Treasurer or sooner if conditions warrant. Any changes thereto will be approved by the Board of Directors.
7-4 FUNDED BOARD-DESIGNATED OPERATING RESERVE GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING GULF SWIMMING PER DIEM POLICY 2014-2015
Gulf Swimming uses the United States Government Per Diem Rates published in Publication 1542 for Gulf Swimming travel reimbursement. Publication 1542 has two components: Lodging, and Meals and Incidentals (M & I). These figures, combined with Airfare, all adjusted by the Gulf Swimming payout ratio, will give the total maximum reimbursement amount. This policy is designed to provide a uniform and defendable reimbursement to all.
The per diem rates will be taken straight out of Publication 1542, which gives the maximum per diem rate that can be used without treating part of the per diem allowance as wages for taxable purposes. This Publication gives different lodging and M & I rates, depending on the location, and takes into account the cost of living differences in various parts of the country.
This policy has three parts:
1. The Government Publication 1542 per diem rates are used for all Gulf reimbursable trips. 2. The standard advance purchase airfare (minimum 3 week advance purchase) amount is used for all Gulf Swimming reimbursable trips. 3. The Meals & Incidentals component is used for all travel, where the lodging is paid by USA Swimming or Gulf Swimming, and meals are not provided.
PER DIEM POLICY 7-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING TRAVEL POLICY 2014-2015
GENERAL TRAVEL POLICY/GUIDELINES WHEN TRAVELING ON GULF SANCTIONED BUSINESS
This policy applies to any Non-Athlete Member of Gulf Swimming, when traveling on approved Gulf Swimming business.
LODGING Gulf Swimming recognizes the differences in adults, defined as anyone over 21 years of age, and, as such, will apply a one person, one room policy unless the Non-Athlete Members want to share a room. This policy will also apply when a Non-Athlete Member attends a USA Swimming LSC workshop. In this case, Gulf Swimming will cover the additional cost of a single room for the Gulf delegate.
Each person traveling will be responsible for making their own lodging reservation and will be responsible for any cancellation costs for not canceling any reservation in accordance with the hotel’s cancellation and refund policy. Gulf Swimming will reimburse lodging costs, defined as room and tax charges, for the period one night prior to the start of the event to the night following the last day of the event, in case the event ends too late to be able to schedule travel home on the last day.
TRAVEL COSTS When traveling by air, the Gulf will pay for Coach Fare the two-week advance purchase price of the ticket. The traveler will pay any cost differences, unless the traveler was not given sufficient advanced notice of the intended travel date. In cases of group travel, a ticket price will be published and given to all parties designated to travel. Gulf Swimming will reimburse up to, but not in excess of the established round trip ticket price for the designated destination.
GROUND TRANSPORTATION When traveling on Gulf Swimming business, the Gulf will reimburse travel costs to and from the airport at the then current mileage rate. The Gulf will also pay for airport parking for the time actually traveling on Gulf business.
The cost of car rental must be approved in advance of travel by the General Chair or Treasurer in order to be able to be reimbursed.
PER DIEM Gulf Swimming uses the GSA per diem tables for calculating the cost of lodging, meals and incidentals. For Non-Athlete travel on Gulf Business, the lodging portion may be replaced by a set amount as in the case of the USAS Convention. When meals are not provided, the meals and incidental rate will be used to cover the meals portion.
Under per diem, the following describes what is included in incidental expenses:
Chapter 300, Part 300-3, in the Federal Travel Regulation (www.gsa.gov/ftr), under Per Diem Allowance, describes Incidental Expenses as: A. Fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses and others on ships, and hotel servants in foreign countries. B. Transportation between places of lodging or business and places where meals are taken, if suitable meals cannot be obtained at the temporary duty site. C. Mailing cost associated with filing travel vouchers and payment of Government charge card billings.
SPECIFIC TRAVEL EVENTS Certain group travel events will have some additional stipulations that will be disseminated to all members designated to travel for the specific event. This will cover information such as any registration fees, approved departure/return dates, etc.
7-6 TRAVEL POLICY GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SENIOR TRAVEL FUND POLICY 2014-2015 ELIGIBILITY: To be eligible for reimbursement of travel expenses, swimmers must satisfy the following requirements. 1. The swimmer requesting reimbursement must be currently registered with Gulf Swimming. 2. The swimmer must be a member of a club currently registered with Gulf Swimming, and a. participate in the meet for which reimbursement is requested as a member of the Gulf Swimming registered team, or b. participate in the meet as "Unattached" because the transfer period has not elapsed. 3. Other swimmers, as approved by the Board of Directors or House of Delegates of Gulf Swimming, may be eligible for reimbursement. 4. The swimmer must have participated in at least one Gulf sanctioned meet during the same swimming season of the meet for which reimbursement is requested. 5. Relay-only swimmers will be eligible for reimbursement for Nationals only. The maximum amount of reimbursement for relay-only swimmers will be set at twenty-five percent (25%) of the maximum amount of reimbursement for swimmers qualifying in one or more individual events. No reimbursement will be issued for relay-only swimmers at Junior Championships. 6. Swimmers registered prior to their 18th birthday, and holding consecutive annual Gulf Swimming registration, shall be eligible to receive the maximum amount of the reimbursement. 7. Collegiate swimmers, not registered in Gulf Swimming prior to their 18th birthday, must hold continuous Gulf Swimming registration for the following periods of time in order to receive the stated reimbursement amount: a. During the first year after a swimmer registers with Gulf Swimming, the swimmer will not be eligible for the travel fund reimbursement. b. During the second year after a swimmer registers in Gulf Swimming, the swimmer will be eligible for one-third of the maximum amount of the reimbursement, as determined by the House of Delegates. c. During the third year after a swimmer registers in Gulf Swimming, the swimmer will be eligible for two-thirds of the maximum amount of the reimbursement, as determined by the House of Delegates. d. Once a swimmer has been continuously registered for four or more years in Gulf Swimming, the swimmer is eligible for the maximum amount of the reimbursement, as long as continuous Gulf Swimming registration in maintained. GUIDELINES: 1. Gulf Swimming registered swimmers satisfying the preceding eligibility requirements may receive reimbursement of travel expenses for the following meets: a. Olympic Trials b. Spring Championships and Phillips 66 National Championships c. Junior National Championships d. U.S. Open e. Open Water Championships, National Paralympics Meets, and NCSA Junior Championships f. National Camps (including Select Camps, Distance Camps, and Open Water Camps) g. Other meets as approved by the Board of Directors or House of Delegates. 2. The amount of reimbursement for the above meets shall be determined using the Per Diem Policy on page 7-5). The per diem will be based upon the number of nights from one day prior to the swimmer’s first event until the day after the swimmer’s last event, with a minimum of four (4) days (3 nights). 3. Except as provided in items 4 and 5 below, if a swimmer participates in two or more of these meets (National Championship Meet, Junior National Championship Meet, or NCSA Junior Championship Meet) during a single season, he shall be reimbursed for only one of those meets. 4. If a swimmer participates in both the National Championship Meet and Junior Championship Meet during Long Course, and both meets are conducted in the same venue, he shall be reimbursed as follows: a. The swimmer’s reimbursement for each meet will be calculated separately, according to this policy. b. Each meet is an independent event along with the expenses for each. c. The swimmer will be eligible to receive 100% of the larger allowable amount plus 50% of the smaller allowable amount. SENIOR TRAVEL FUND POLICY 7-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
5. During Long Course seasons, when there are both a Trials Class meet and a National Championship, US Open, or Junior Championships, swimmers that attend the Trials Class meet and one of the other meets (National Championship, US Open, or Junior Championships) shall be eligible to receive 100% of the larger allowable amount of reimbursement plus 50% of the smaller allowable amount of reimbursement. 6. The amount of reimbursement for the above National Camps shall be limited to airfare expenses in excess of the amount reimbursed by USA Swimming and shall be limited to a maximum of $150 per swimmer. These expenses must be documented by airfare receipts. 7. No reimbursement will be paid for meets in the Greater Houston Metropolitan area. 8. Any meet that is reimbursable by Gulf Swimming must be open to all members of Gulf Swimming and must only be restricted by minimum time standards. If the meet is restricted to certain club members (that is, an “Invitational Meet” or any type of meet where the entries are not accepted without discrimination), then the meet will not be reimbursable by Gulf Swimming. 9. Receipts for airfare and hotel expenses must be attached to the request. 10. If expenses are claimed by an athlete for an individual expense item (other than per diem) which exceeds expenses actually incurred by the athlete for that event, the entire reimbursement obligation shall be voided, and Gulf Swimming shall have no obligation to reimburse any expenses for that athlete for that event. For example, if two athletes share a hotel room, each athlete can only claim the portion of the cost of the hotel room actually paid by the athlete less any contribution by the other athlete. Similarly, all other reimbursements from clubs or otherwise must be reported to accurately reflect the actual out-of-pocket cost. 11. In lieu of receipts for meals, a per diem (Per Diem Policy, page 7-5) per night stayed at the event will be allowed. 12. The athlete’s events must be listed on the reimbursement form, by Event Number and Date of each Event, for the reimbursement to be considered. 13. The request form must be signed by the athlete requesting reimbursement and his/her parent or guardian, if the athlete is under age 18. 14. [Effective 10/1/13] A copy of the athlete’s team travel policy must be on file with Gulf Swimming in order to receive reimbursement. 15. [Effective 10/1/13] A signed copy of the athlete’s team travel policy must be submitted with the reimbursement request. 16. Checks will be issued directly to the athlete requesting reimbursement, unless the athlete is under age 18. If the athlete is under age 18, then the check will be issued to the parent or guardian. 17. In order to be considered for the maximum amount of either the individual or relay-only reimbursement, this request must be delivered or postmarked no later than thirty-one (31) days after the last day of competition at the meet for which reimbursement is requested. If delivered or postmarked after thirty-one (31) days, and on or before sixty (60) days, the athlete will be eligible for fifty percent (50%) of the maximum amount of either the individual or relay-only reimbursement. If the reimbursement request is delivered or postmarked after sixty (60) days, the swimmer will not be eligible for any reimbursement. 18. The reimbursement request must be completely filled out or reimbursement will be withheld until the form is complete.
7-8 SENIOR TRAVEL FUND POLICY GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING ATHLETE REIMBURSEMENT FORM 2014-2015 1. Receipts for Airfare, Hotel, and Car Rental must be attached to this request. No Exceptions. 2. A per diem (Per Diem Policy, page 7-5) per night stayed at the event will be allowed. Please do NOT send any receipts for meals. 3. The athlete’s events must be listed below, by Event Number and Date of each Event, for this reimbursement to be considered. 4. This form must be signed by the athlete requesting the reimbursement and their parent or legal guardian, if the athlete is under 18. 5. Checks will be issued directly to the athlete requesting reimbursement, unless the athlete is under 18. If the athlete is under age 18, then the check will be issued to the parent or guardian. 6. This request is to be mailed to the Senior Vice-Chair of Gulf Swimming, or his designee. 7. By checking this box, it is confirmed that a signed copy of the athlete’s team travel policy has been attached with the reimbursement request (as detailed in the guidelines on page 7-7). 8. In order to be considered for the maximum allowable amount of reimbursement, this request must be postmarked no later than thirty-one (31) days after the last day of competition at the meet for which reimbursement is requested. 9. Additional guidelines are listed beginning on page 7-7.
Meet Name ______Payee (check one): Swimmer Parent Team
Athlete's Name ______USA Swimming # ______
Phone # ______Age ______E-mail ______
Parent or Guardian Name ______
Address ______City ______Zip ______
Coach ______Coach’s Phone # ______
Gulf Team ______Date of Last Gulf-Sanctioned Meet ______
No. of Events - Individual _____ Relay _____ Date of Departure ______Date of Return ______
Shared lodging with: ______Shared ground travel with: ______
Events: Date of Event: Expenses: Reimbursement Received:
______Air Travel $ ______Club $ ______
______Ground Travel $ ______Private $ ______
______Meals $ ______Gifts $ ______
______Lodging $ ______USA Swimming $ ______
______Total $ ______Total $ ______To the best of my knowledge, all of the above information is true and correct. I am aware that it is a violation of USA Swimming Rules and Gulf Swimming policy to receive reimbursement that is greater than my actual expenses incurred, for items other than per diem. If expenses are claimed by an athlete for an individual expense item (other than per diem) which exceeds expenses actually incurred by the athlete for that event, the entire reimbursement obligation shall be voided, and Gulf Swimming shall have no obligation to reimburse any expenses for that athlete for that event.
Athlete's Signature ______Date ______
Parent's/Guardian's Signature ______Date ______(If athlete is under 18) Mail the completed form to: Charlie Fry [email protected] 5319 Aspen Lake Court 713-623-3103 (W) Kingwood, TX 77345 ATHLETE REIMBURSEMENT FORM 7-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING EXPENSE ACCOUNT FORM Name - Last, First MI
Street Address From Date
City State Zip To Date
Purpose of Expenditure/Business ______
DATE PLACE DESCRIPTION OF EXPENSE AMOUNT
PER DIEM (Per Diem Policy, page 7-5) x ___ DAYS =
DATE NO. IN PERSONS ENTERTAINED- BUSINESS PARTY NAME, TITLE, FIRM/AFFILIATION PURPOSE
TOTAL
To the best of my knowledge, all of the above information is true and correct.
SIGNATURE ______DATE______
1. Receipts for all expenditures must be attached. There will be no reimbursements for undocumented expenditures. The only exception is for mileage, which is reimbursed at the current IRS allowance ($0.565/mile for 2013). 2. For authorized travel, reimbursement is at the per diem (Per Diem Policy, page 7-5). Registration, airfare, and hotel room will be paid by Gulf Swimming. 3. Other expenses, stamps, awards, etc., must be authorized by the Treasurer or the General Chair. 4. Per Diem days are counted based upon the number of nights. 5. Mail completed forms, along with all receipts to: Tom Hasz 1911 Shadow Forest Drive Katy, TX 77494
7-10 EXPENSE ACCOUNT FORM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 8 - LSC TEAM MEETS AND ACTIVITIES TEXAS SELECT CAMP INFORMATION 2014-2015
Texas Select Camp was established in 2011 with the following purpose:
1. Identify emerging young athletes in the state of Texas and offer them a unique motivational and educational experience.
2. Educate emerging young Texas athletes on USA Swimming’s camp system.
3. Prepare emerging young Texas athletes to take the leadership role at USA Swimming’s Zone and National Select Camps.
4. Provide leadership training for Texas age group athletes to take back to their home clubs / LSC.
Each LSC may send up to 16 swimmers to the camp. There will be two (2) per gender in each individual age group 11, 12,13 and 14. Each LSC has latitude in their team selection process. Gulf Swimming, in keeping with the spirit and mission statement of the camp, will choose swimmers based on their total IMX scores as ranked by USA Swimming for the previous LCM season leading to the camp. Ex: for the November 2013 camp, Gulf swimmers were chosen based on their rank using the USA Swimming IMX score report for individual age group / LCM 2013. Swimmers who age up after the end of the IMX season of eligibility, will be invited to the camp in the age group they were ranked. If a swimmer is ranked in two different age groups for the eligibility season, they will be listed in the age group they are ranked highest.
USA Swimming IMX ranking is calculated by age. That is - ages 11, 12 use the times from the 400 free, 100 back, 100 breast, 100 fly and 200 IM in a given season. Ages 13, 14 use times from the the 400 free, 200 back, 200 breast, 200 fly and 400 IM. And, that a swimmer must compete and have a time in each IMX event during the qualifying period in order to have an IMX score.
If the top two (2) swimmers in an individual age group cannot attend, then the next highest ranked swimmer in that age group report will be invited. Once a swimmer has accepted the camp invitation, no refunds can be given if they are unable to attend, unless a qualified alternate swimmer can attend.
Swimmers may not attend two consecutive camps. Swimmers who have been invited or attended either a Zones Select Camp or National Select Camp are ineligible to attend the Texas Allstar Camp.
Camp coaches should be chosen first from applicants with Zone / National Select Camp experience. The camp will rotate by LSC. This is a learning camp for coaches as well, and the coaches chosen to represent the Gulf must be willing to take direction from USA Swimming personnel as well as the head coach of the camp.
The 2014 camp will be hosted by North Texas. Camp details will be published on the Gulf Swimming website and in heat sheets during the LCM 2014 season as soon as they are announced.
TEXAS ALL-STAR MEET 8-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SOUTHERN ZONE MEET INFORMATION 2014-2015
There are 59 Local Swimming Committees (LSC) throughout the United States. USA Swimming has divided these LSC's into four (4) zones. Gulf Swimming is located in the Southern Zone, which includes the following Local Swimming Committees: North Carolina, Florida, Louisiana, Mississippi, North Texas, Southeastern, Kentucky, South Texas, Georgia, West Texas, Florida Gold Coast, West Virginia, Border, and South Carolina.
The following information pertains to the Gulf Swimming Zone Team.
1. ELIGIBILITY - No swimmer will be eligible to compete in the Zone Championships, if they have ever participated in an individual event at a Junior National Championship, long course or short course, or if they have made the Junior National qualifying time for an individual event in the current year, long course or short course.
2. TEAM SELECTION - Gulf Swimming will send forty-eight (48) swimmers. The Gulf Swimming Coaches' Association, with approval of the Gulf Swimming, Inc. Board of Directors will select those meets to be used in the selection process prior to May 1st of each year. Page 8-3 contains more details on the selection process.
3. TRAVEL - Through the surcharge on meet events, Gulf Swimming has established a travel fund to help defray the travel costs of participating swimmers and coaches.
4. HOTEL ACCOMMODATIONS – Gulf Swimming will arrange the hotel accommodations for all of the Zone Team and Coaches. All parents of the Zone team, that are traveling to the Zone meet, are requested to find accommodations at a different hotel than the hotel used by the Gulf Swimming Zone Team.
5. CODE OF CONDUCT - Each competitor will be required to sign a code of conduct before the meet.
6. MEDICAL RELEASE FORM – Each competitor will be required to complete and sign a medical release form before the meet.
8-2 SOUTHERN ZONE MEET GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SOUTHERN ZONE TEAM SELECTION PROCESS 2014-2015
Gulf Swimming strives to select a highly competitive team to represent the LSC at the Southern Zone Age Group Championship Meet. The coaches of Gulf Swimming have used various methods to select the swimmers to form the Zone team. Each year, the Gulf Swimming coaches, with the approval of the Board of Directors, determine the actual process of selecting the swimmers. This following method has been used in past years, in order to select the Zone team. Any changes to this process used to select the Zone team shall be determined by January 1st of each year.
1. Swimmers applying for the Zone team must have at least one AAA LCM time.
2. For 11-12 swimmers, the fastest applicant in the 50 Butterfly, 50 Backstroke, 50 Breaststroke, and 50 Freestyle will automatically make the team.
3. For 13-14 and Senior swimmers, the fastest applicant in the 100 Butterfly, 100 Backstroke, 100 Breaststroke, and 50 Freestyle will automatically make the team.
4. The remaining spots for each age group will be filled by the swimmers with the highest combined power point score of his or her top two swims. The events considered will be events offered for the swimmer’s specific age group at Zones.
5. Only times swum from April 1st to June 30th are eligible for consideration (the actual dates will be determined yearly).
6. All applications and deposits will be due on June 20th. Swimmers are responsible for contacting the head coach with updated times swum from June 20th - June 29th. The deadline for submission of those updated times is 10:00 am on June 30th (the actual dates will be determined yearly).
7. The deposit is non-refundable, if the swimmer is selected for the Zone team. If the swimmer is not selected for the Zone team, the deposit check will either be returned or destroyed.
8. Swimmers not having an AAA time before June 20th, but who swim an AAA time or faster after the application deadline may still submit an application by 10:00 am on June 30th. This extension only applies to swimmers achieving his or her first AAA LCM time for the current season (the actual dates will be determined yearly).
9. The final team will be named on June 30th (the actual dates will be determined yearly).
10. The deadline for disabled athletes is June 15th.
SOUTHERN ZONE TEAM SELECTION PROCESS 8-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING DUTIES OF GULF COACHES FOR ALL LSC TRIPS 2014-2015
I. Head Coach Responsibilities
The Head Coach of the Gulf Swimming LSC Team shall provide the following (on the Gulf Swimming web site) at least sixty (60) days prior to the team trip. 1. Waiver forms 2. Code of Conduct 3. Information for parents to reach the head coach (cell phone number) or other coaches 4. Hotel information 5. Airline/bus information 6. Travel itinerary 7. Daily meeting and departure times 8. Detailed explanation of how all meals will be handled 9. Cost for the trip
Other Head Coach Responsibilities
The Head Coach shall be responsible for: 1. Outfitting for the trip 2. Travel arrangements 3. Team/coach selection methodology 4. Budget and budget changes approved by the Gulf Swimming Board of Directors 5. Obtaining signed “Code of Conduct” forms (page 8-6) from each coach assigned to the trip
For the LSC All Star Meet, the Head Coach shall have all of the above approved at least sixty (60) days prior to the trip. For the Southern Zone Meet, the Head Coach shall have all of the above approved at least ninety (90) days prior to the trip.
II. Expectations for all Assistant Coaches
Each coach will be assigned a gender/age group and be responsible for the following:
1. Contacting athletes: All swimmers (including automatic qualifiers and those swimmer not selected for the team) shall be notified by the coaches. This should be done by phone, no later than three (3) days after the qualifying meet, unless the LSC trip is less than seven (7) days away. In that case, the swimmers shall be notified (announced) by the last day of the qualifying meet. 2. Rooming assignments
III. Head Coach and Assistant Coaches duties while on the LSC trip
1. The coaches shall collect all plane tickets from swimmers after check-in at the airport(s). 2. The coaches shall cancel long distance service and movies to all swimmers rooms. 3. Roll call shall be taken at all times when boarding transportation. 4. The Head Coach will supply a rooming list to all coaches. 5. The coaching staff will check all swimmers rooms at lights out (bed checks). 6. The Head Coach shall be responsible for conducting meetings.
IV. Head Coach and Assistant Coaches duties after the LSC trip
1. The coaches shall thank the swimmers and parents, either by phone or by e-mail. 2. The coaches shall complete and submit a trip evaluation form after the LSC (page 8-5). This form must be submitted before any reimbursement of expenses or stipends are issued.
8-4 DUTIES OF GULF COACHES FOR ALL LSC TRIPS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING LSC TRIP EVALUATION FORM 2014-2015
After each LSC trip, all coaches participating in the LSC trip should complete this form. Please comment in any and all areas to help Gulf Swimming plan for the next LSC trip. Submit this form to: Jennie Shamburger 511 Blue Ridge Drive [email protected] Shenandoah, TX 77381 281-364-0839
Area Excellent Good Poor 1. Selection Process of Swimmers
Comments
2. Selection Process of Coaches
Comments
3. Pre-Meet Preparations
Comments
4. Notification of Swimmers & Coaches
Comments
5. Air Travel Arrangements
Comments
6. Ground Transportation
Comments
7. Food
Comments
8. Meet & Facilities
Comments
9. Uniforms – Travel & Meet
Comments
LSC TRIP EVALUATION FORM 8-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING CODE OF CONDUCT FOR TEAM ACTIVITIES 2014-2015
STATEMENT OF PURPOSE:
Gulf Swimming team activities are a privilege and should be treated as such. Swimmers and coaches are expected to represent themselves and Gulf Swimming to the best of their ability. It is the responsibility of the parent and the home coach to understand and abide by this code. It is the responsibility of the Trip Staff to enforce the code.
Coaches and swimmers are representing Gulf Swimming, and must conduct themselves in a manner that reflects positively on Gulf Swimming at all times. Coaches and swimmers are expected to uphold Gulf Swimming’s positive image at all times, including, but not limited to, traveling to and from the meet, on-deck at the meet, in hotels, restaurants, and during all extracurricular activities.
COACHES EXCLUSIONS:
Except with the prior approval of the Board of Directors, Coaches, or any parents, who have a relative on the Gulf Swimming team, shall excuse themselves from the Trip Staff and shall not participate directly in any team activities, including, but not limited to, team practices, meet competition, travel, and entertainment.
CHAPERONES:
There shall be no Non-Coach Chaperones on any Gulf Swimming team travel trips. All persons acting as Chaperones in any capacity shall be currently registered as Coach Members of USA Swimming.
GENERAL INFORMATION:
Gulf Swimming travel policies must be signed and agreed to by all athletes, parents, and coaches traveling with the LSC. A copy of this LSC Code of Conduct must be signed by the athlete and his/her parent or legal guardian.
Team Managers must be currently registered as coach members of USA Swimming and, as coach members, must have successfully passed a USA Swimming-administered criminal background check.
Team Managers or Coaches must carry a signed Medical Release Form for each athlete.
COACHES’ RESPONSIBILITES:
1. Coaches shall conduct themselves in a professional manner (i.e., being a good example of a coach in appearance, language and sportsmanship). 2. Regardless of gender, a coach shall not share a hotel room or other sleeping arrangement with an athlete (unless the coach is the parent, guardian, sibling, or spouse of that particular athlete). For the purposes of the USA Swimming Code of Conduct, where an adult is registered both as a coach and an athlete member of USA Swimming, and is functioning primarily as a coach, he/she may share sleeping arrangements with another registered coach. 3. Coaches shall not possess or consume any alcohol while on any Gulf Swimming LSC trips. 4. Coaches shall not smoke or use any other tobacco products while on any Gulf Swimming LSC trips. 5. Coaches shall not possess or use any illegal drugs while on any Gulf Swimming LSC trips. 6. Coaches shall represent Gulf Swimming in a positive manner at all times. 7. Coaches shall call meetings and communicate all known time schedules, daily meeting places, and expectations. 8. Coaches shall check on athletes at all times, including but not limited to bed checks, to make sure that all athletes are where they are supposed to be. 9. When making rooming assignments, coaches shall attempt to assign athletes of similar ages to the same room. 10. Coaches shall be assigned a gender and age group and will be responsible for warm ups and line ups. 8-6 CODE OF CONDUCT GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
11. Coaches shall discipline athletes when and where appropriate as outlined below. 12. Coaches shall avoid any unsupervised or isolated “one-on-one” contact between an athlete and a coach, or an athlete and another “non-related adult”. During team travel, when doing room checks, attending team meetings and/or other activities, two-deep leadership and open and observable environments must be maintained. 13. When only one athlete and one coach travel to or from a competition, the athlete must have his/her parents’ (or legal guardian’s) written permission in advance to travel alone with the coach. Athletes shall not ride in a coach’s vehicle without another adult present who is the same gender as the athlete, unless prior parental permission is obtained. 14. When only one athlete and one coach travel to a competition, at the competition the coach and athlete should attempt to establish a “buddy” club to associate with during the competition and when away from the venue. 15. The Head Coach or his/her designee shall make a written report of Travel Policy or Code of Conduct violations to the General Chair of Gulf Swimming and the parent or legal guardian of any affected minor athlete.
FAILURE OF THE COACHES TO ABIDE BY SUCH RULES ON GULF SWIMMING TRIPS WILL RESULT IN THE FOLLOWING:
1. Coach may have the behavior addressed by the head coach or other coaches on the trip (minor infraction). 2. Board of Review hearing (severe infraction). See “LSC Team Discipline Enforcement Procedure”, page 8-9.
SWIMMERS’ RESPONSIBILITIES:
1. Swimmers shall attend all team functions including meetings, practices, meals, meet sessions, etc., unless otherwise excused or instructed by the Head Coach or his/her designee. 2. Swimmers shall follow rules and guidelines set up by this contract with Gulf Swimming. 3. Swimmers are expected to remain with the team at all times during the trip. Swimmers are not to leave the competition venue, the hotel, a restaurant, or any other place at which the team has gathered without the permission/knowledge of the coach or chaperone. 4. When visiting public places such as shopping malls, movie theatres, etc., swimmers shall stay in groups of no less than three persons. 12 & Under athletes shall be accompanied by a coach chaperone. 5. Gulf Swimming recognizes that relationships are a natural development in a young person’s life. But, Gulf Swimming expects mature and responsible behavior at all times. Inappropriate physical expression and contact WILL NOT be allowed and will be subject to reprimand and discipline. There shall be no male athletes in female athletes’ rooms and no female athletes in male athletes’ rooms. They may meet in the lobby and other places indicated by the coaching staff. 6. Curfews shall be established by the team or LSC staff each day of the trip. Curfews on meet nights will be no later than two (2) hours after the conclusion of the meet (hopefully by 9:00 p.m. – 10:00 p.m.). On the final night of the meet, after all swims are completed, curfew may be extended until 12:00 midnight at the discretion of the coaching staff depending upon the proper behavior of the squad. 7. There will be no running or playing in the hallways of the hotel. 8. Rooms will be cleaned and picked up in an orderly manner. 9. All long distance telephone calls will be placed on calling cards or made collect. 10. There shall be no loud talking or loud music to disrupt anyone else’s stay at the hotel. 11. At the meet, swimmers shall do all prescribed warm ups and events as directed by the coaches. 12. All coaches are in charge. Swimmers are expected to follow the directions of all coaches. The directions and decisions of coaches and team managers are final. 13. The safety of each individual is paramount. Swimmers shall behave in a manner, which ensures the safety of themselves and others at all times. 14. The use of alcohol, tobacco, or illegal drugs is strictly prohibited. 15. The use of abusive language is prohibited. 16. Swimmer is responsible for any and all damages to property caused by said swimmer.
CODE OF CONDUCT 8-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
FAILURE OF THE SWIMMERS TO ABIDE BY SUCH RULES ON GULF SWIMMING TRIPS WILL RESULT IN THE FOLLOWING:
1. Swimmer may have the behavior addressed by the head coach or other coaches on the staff (minor infraction). 2. Swimmer may be scratched from the remaining meet or not be allowed to participate in the remainder of the activities (minor infraction). See “LSC Team Discipline Enforcement Procedure”, page 8-9. 3. Swimmer may be sent home at the swimmer’s expense (severe infraction). See “LSC Team Discipline Enforcement Procedure”, page 8-9. 4. Board of Review hearing (severe infraction). See “LSC Team Discipline Enforcement Procedure”, page 8-9.
It is anticipated that all involved will have a positive experience. For the safety of the swimmers, rule violations will be dealt with in a very direct manner. The very best is expected from all Gulf Swimming personnel associated with the meet.
I understand that I represent Gulf Swimming and that any inappropriate behavior from the beginning to the end of the trip, will not be tolerated. I have read and do hereby agree to and will abide by this Gulf Swimming Code of Conduct as stated above.
______Swimmer’s Name (print name) Swimmer’s Signature Date
______Parent/Guardian’s Name (print name) Parent/Guardian’s Signature Date
______Coach’s Name (print name) Coach’s Signature Date
8-8 CODE OF CONDUCT GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING LSC TEAM DISCIPLINE ENFORCEMENT PROCEDURE 2014-2015
The following procedure shall apply to any violation of the Gulf Swimming Code of Conduct or the USA Swimming Code of Conduct by an athlete that occurs during a Gulf Swimming All Star Team trip or Zone Team trip or any Gulf Swimming sponsored events (e.g., Camps) where the penalty is to be assessed during the trip.
1. The All Star/Zone Team/Camp Head Coach shall designate a staff member of the traveling team to investigate the violation. 2. Upon completion of the investigation, the Head Coach shall decide whether to proceed with the complaint and, if so, what penalty to seek. If the Head Coach elects to seek a penalty, which includes the athlete being scratched from an event or sent home, the athlete should be notified of the penalty sought, provided a copy of these procedures and notified that he/she has a right to an expedited hearing pursuant to these procedures. 3. If, after such notification, the athlete (or his legal guardian, if the athlete is younger than 18 years old) elects to accept the penalty, the Head Coach shall enforce the penalty and no hearing shall be held. If the athlete (or his legal guardian, if the athlete is younger than 18 years old) requests a hearing, a hearing panel of three (3) members shall be formed by the Head Coach. The panel shall include at least one (1) athlete member and shall not include either the investigating staff member or the Head Coach. 4. The Head Coach and/or the investigating staff member, on behalf of Gulf Swimming, shall present the facts of the violation to the hearing panel. Both Gulf Swimming and the athlete shall have the opportunity to present any additional evidence considered relevant by the panel and may call witnesses. After hearing the relevant facts and testimony, the hearing panel shall determine if the athlete did in fact violate the Code of Conduct and, if so, shall assess the penalty deemed appropriate by the panel. 5. The decision of the hearing panel shall be provided to the Head Coach and the athlete. The Head Coach shall be responsible for enforcing the penalty.
This procedure shall also be followed in the case of an alleged violation of the Gulf Swimming Code of Conduct or the USA Swimming Code of Conduct by a USA Swimming member coach, trainer, manager, administrator, or official that occurs during an All Star/Zone Team trip where the penalty is to be assessed during the trip. The hearing panel shall include an athlete.
CODE OF CONDUCT 8-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING MEDICAL RELEASE FORM 2014-2015
I am the parent, guardian, or custodian of the swimmer named herein, and I consent to medical and surgical treatment during an emergency involving an immediate danger to the health and safety of the swimmer.
I authorize and empower the representatives Gulf Swimming to act on my behalf during an emergency involving an immediate danger to the health and safety of the swimmer and those representatives are authorized to consent to medical and surgical treatment.
I hereby release and agree to hold harmless Gulf Swimming and its representatives from any claims arising from such emergency medical treatment and from any source whatsoever during the period that the swimmer is participating in any trip sponsored or conducted by Gulf Swimming.
Swimmer's Name: ______
Parent/Guardian’s Signature: ______Date: ______
Parent/Guardian’s Printed Name: ______
Home Phone: ______
Work Phone: ______
Cell Phone: ______
Swimmer's Physician: ______
Physician’s Address: ______
Physician’s Phone: ______
Insurance Coverage: ______
Policy Number: ______(Attach copy of front and back of Insurance Coverage Card)
Any Known Food or Drug Allergies: ______
8-10 MEDICAL RELEASE FORM
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
8-12 MEDICAL RELEASE FORM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 9 - OFFICIALS GULF OFFICIALS AS OF JUNE 6, 2012
REFEREES Home Phone Work Phone Club email Baker, Gary 832-934-2747 281-467-3193 HCAP [email protected] Baker, Don 281-785-7707 281-233-0519 ESA [email protected] Brown, David 281-693-5367 713-294-8863 KATY [email protected] Conroy, Bill 281-360-8935 713-220-5109 ESA [email protected] Cookingham, Jay 281-370-9755 281-546-6146 PACK [email protected] Davidson, Laura 281-255-9808 281-750-9706 PACK [email protected] Davis, Louis 281-778-7232 281-263-4125 [email protected] Dean, David 281-351-1033 713-471-8285 [email protected] Howard, David 281-370-5469 281-376-4300 [email protected] Humbert, Claude 281-541-3053 281-541-3053 TWST [email protected] Jones, Tom 281-376-6625 281-654-7494 PACK [email protected] Kehlenbach, Rick 281-376-9428 713-254-4302 [email protected] Kushner, Andy 281-370-0594 713-826-9785 PACK [email protected] Leneave, John 936-271-0486 936-524-3937 TWST [email protected] Lusk, Ron 713-896-8204 713-725-4426 PACK [email protected] O'Brien, Tom 281-980-8334 713-269-4195 FCST [email protected] Rudy, Keith 832-644-5514 713-443-1308 ESA [email protected] Sale, Matt 281-936-9000 832-627-7851 PACK [email protected] Schwab, Herb 281-242-1334 [email protected] Stucka, Joe 281-261-2392 713-753-3179 FCST [email protected] Tobin, Rick 281-550-7275 281-782-5772 [email protected] Walin, Andrea 936-321-7041 TWST [email protected] Walls, Brian 281-467-1617 281-589-4618 [email protected]
DECK REFEREES Home Phone Work Phone Club email Adamec, Todd 440-251-6810 ESA [email protected] Daley-Norman, Denise 713-660-9981 281-381-2079 HSC [email protected] Dancer, Stuart 281-440-0699 281-798-2445 CFSC [email protected] Jue, Glenn 281-557-1660 COOG [email protected] Moreno, Antonio 832-661-4476 832-661-4476 DADS [email protected] Nolen, Derek 281-360-8404 281-358-2876 ESA [email protected] Ortiz, Ernie 713-937-1862 832-867-5400 CFSC [email protected] Pham, Trung 281-537-5300 LSST [email protected] Swaim, Mike 281-642-7710 281-440-2000 PACK [email protected]
STARTERS Home Phone Work Phone Club email Bartine, David 281-395-6723 PFL [email protected] Bogar, Fred 281-338-2814 SSS [email protected] Clifford, Marlene 713-444-9078 [email protected] Cox, Tod 281-894-4554 FINS [email protected] Dowell, Trena 281-475-0759 MAC [email protected] Dulac, Nathalie 281-256-6601 FCST [email protected] Eberhardt, Mary 281-265-3127 281-660-5432 FCST [email protected] Farestvedt, Lars 281-492-7961 832-250-0300 KATY [email protected] Houston, Jan 713-785-5169 DADS [email protected] Johansen, Sigurd 979-823-5941 979-595-8209 AGS [email protected] Lai-Dormiani, Donna 281-242-7911 FCST [email protected] LeJeune, Randy 281-363-9314 TWST [email protected] Morrison, Jerry 281-374-6290 PACK [email protected] Patrick, David 281-579-1261 713-208-8803 KATY [email protected] Rodriguez, Jesse 281-933-1148 713-504-9327 FCST [email protected] Rozell, Mark 281-334-0187 281-338-3864 SSS [email protected] Sickler, Chris 281-333-1543 281-479-2851 SSS [email protected] OFFICIALS 9-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Wisneski, Susan 281-495-9486 713-816-0464 FCST [email protected] Zambrano, Felipe 979-422-8788 979-690-5208 AGS [email protected]
STROKE & TURN Home Phone Work Phone Club email Akinbohun-Siner, Nichole 713-539-0303 HCAP [email protected] Biland, Alex 936-242-1447 TWST [email protected] Calderara, Mario 214-842-1639 TWST [email protected] Calvert, Doris 281-373-3677 TTST [email protected] Cardenas, Alejandra 281-436-1030 NOCH [email protected] Dawson, Tom 936-294-9139 936-291-8989 AGS [email protected] Dolfi, Greg 281-364-8574 TWST [email protected] Eaker, Charlotte 281-997-9920 832-607-9920 PEAK [email protected] Franks, Faleen 281-992-4598 PEAK [email protected] Fuentes, Jose 936-273-6122 TWST [email protected] Gavino, Phil 281-465-9099 FINS [email protected] Hagan, John 281-419-6130 281-877-6747 MAC [email protected] Hansen, Dan 281-288-6994 TWST [email protected] Helgerson, Jay 281-362-9266 TWST [email protected] Helgerson, Kay 281-362-9266 TWST [email protected] Hinojosa, Roberto 281-565-7787 713-609-4451 FCST [email protected] Holthus, Lisa 936-271-7430 TWST [email protected] Jackson, Tracie 713-520-7718 HCAP [email protected] Johns, Debbie 281-734-1744 BTA [email protected] Johns, Tom 281-734-1744 BTA [email protected] Johnson, Todd 281-459-6355 ESA [email protected] Krinickas, Jennifer 281-255-3410 815-494-6341 CFSC [email protected] Lamb, Andrew 832-482-2501 835-350-1969 PACK [email protected] L'Italien, Jean 281-852-1355 BTA [email protected] Machicek, Ted 281-374-0440 713-898-9165 FINS [email protected] Manuel, Marc 281-277-5613 281-544-2969 FCST [email protected] May, Kevin 281-855-7946 PACK [email protected] McCurley, Richard 713-436-2176 713-569-3217 PEAK [email protected] Morano, Kevin 281-692-9355 713-500-5890 PEAK [email protected] Nelson, Jim 281-807-7304 281-900-8268 LSST [email protected] O'Bryant, Kevin 281-360-2942 713-546-4959 BTA [email protected] Phillips, Debra 281-829-5188 281-851-3199 PFL [email protected] Pohler, Steven 281-379-6658 TWST [email protected] Rush, David 281-516-1343 PACK [email protected] Saenz, Fernando 281-360-4275 BTA [email protected] Sayegh, Joseph 408-531-5990 [email protected] Tank, Trevor 281-419-0933 214-435-3035 TWST [email protected] Tashjian, Greg 281-367-4140 TWST [email protected] Turlington, James 281-395-8558 281-398-5661 KATY [email protected] Unalmis, Haldun 281-360-0937 BTA [email protected] Wagner, Judy 979-690-1123 979-777-6740 AGS [email protected] Welch, Doug 281-692-0334 713-585-2626 PEAK [email protected] Welch-Marks, Debra 713-455-6803 NOCH [email protected]
TRAINEES Home Phone Work Phone Club email Armel, Joseph 281-360-5960 BTA [email protected] Barrientos, Luis 281-362-5641 MAC [email protected] Bartek, Doug 281-558-3262 WHAT [email protected] Benton, David Keith 281-256-8002 TTST [email protected] Ber, Todd 281-948-0383 281-379-5539 PACK [email protected] Bertelsman, Kristi 281-957-5214 PEAK [email protected] Bernal, Russ 281-392-1678 832-647-1030 PFL [email protected] Borrello, Leah 832-296-9511 713-821-7825 PACK [email protected] Braswell, William 281-304-8282 TTST [email protected] Bridge, Anje 979-458-4102 AGS [email protected] 9-2 OFFICIALS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Buhlig, Tim 936-273-3847 TWST [email protected] Calderara, Maureen 214-226-5572 TWST Carico, Debra 832-212-4305 AQUA [email protected] Charles, LaShawne 281-452-6776 NOCH [email protected] Crews, Bill 281-793-6393 MAC [email protected] Cross, Urtiz 713-705-0055 HCAP [email protected] Darwin, Barnes 281-264-0566 TWST barnesdarwingmail.com Davis, Doug 281-469-2252 281-720-1290 CFSC [email protected] Di Francesco, Isa 832-813-5461 TWST [email protected] Drago, Matthew 281-203-3105 PACK [email protected] Fishel, Ray 281-807-7451 PACK [email protected] Gates, Richard 979-492-3565 979-696-4600 BRAZ [email protected] Graham, Mike 281-507-8851 CFSC [email protected] Hart, Dwayne 936-441-5473 TWST [email protected] Hembree, Adrian 832-725-7054 FCST [email protected] Jackman, Brett 281-291-8196 LAP [email protected] James, Asia 713-443-2542 HCAP [email protected] Karash, Elliot 281-973-1617 BTA [email protected] Miller, Derek 281-251-2282 PACK [email protected] Mitchell, Michael 281-531-8361 WHAT [email protected] Mora, Cindy 832-484-2015 TWST [email protected] Munoz, Ignacio 281-862-0867 NOCH [email protected] Newberry, Diane 281-362-1475 TWST [email protected] O'Shea, Michael 281-361-0606 BTA [email protected] Pack, Carolyn 281-829-1377 KATY [email protected] Pinardo, Tom 281-252-6672 TWST [email protected] Porter, James 713-851-3839 713-420-7694 RICE [email protected] Richmond, David 281-913-8327 832-524-7499 BTA [email protected] Santamaria, Armando 832-285-8066 TYES [email protected] Sherman, Robert 832-437-3297 KATY [email protected] Shokeir, Ramez 281-292-0822 TWST [email protected] Stewart, Kyle 281-346-1366 KATY [email protected] Taylor, James 713-854-1825 TWST [email protected] Walker, Paula 832-698-1450 PACK [email protected] Walsh, Tom 281-920-1253 832-466-4830 WHAT [email protected] Weatherford, Denise 281-881-4693 ESA [email protected] White, Lesley 281-491-8139 FCST [email protected] Windham, David 281-419-9821 TWST [email protected] Witteveld, Ginny 281-419-7574 TWST [email protected] Yeager, Teresa 281-565-9236 281-381-3649 FCST [email protected] Zhang, Youhe 281-288-7818 TWST [email protected]
OFFICIALS 9-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING OFFICIALS CERTIFICATION GUIDELINES 2014-2015
Introduction
Gulf Swimming strives to develop officials who are fair, competent, current in rulebook application and consistent in approach. The training program is designed to produce skilled officials who are capable of providing athletes with the best, most consistent and fairest possible level of observation. The program is aimed at certification of N1 officials with emphasis on quality assurance and portability outside of the Gulf Swimming LSC. National (N2 & N3) certification guidelines are posted on the USA Swimming website.
The following guidelines are for informational purposes only. Certification of N1 LSC officials is the responsibility of the Gulf Swimming Officials Committee Chair who has final authority in specific certification standards.
Stroke & Turn Judge
The Trainee must first register as a non-athlete with USA Swimming through his/her affiliated Gulf Swimming team (page 3-18). The affiliated team is asked to pay the registration fee.
The Gulf Swimming Officials Committee Chair, Rick Tobin ([email protected]) shall add the Trainee’s name to the Gulf Swimming Officials database after the Trainee registers and works at a swim meet. The Trainee shall download the swimming rules from the USA Swimming website and maintain a meet attendance log card that can be obtained from any meet referee. The current USA Swimming rulebook will be mailed to the registered Trainee by USA Swimming.
Stroke & Turn Judge - Phase 1 Training
The Trainee should attend a meet properly dressed (white polo shirt, white sneakers, and navy slacks, skirt or shorts – no blue jeans), and report to the Meet Referee at least 1 hour prior to the start of the meet. While on deck, the Trainee will be under the supervision of the Referee or his delegate. Whenever possible, the Trainee will be assigned to a deck position to train directly with a certified official. As soon as possible, the Trainee must complete the online Stroke & Turn/Timer certification test on the USA Swimming website (www.usaswimming.org). The S&T Trainee will not be considered in Phase 1 training until the successful completion (80%) of test. When the test has been completed, the results will be automatically e-mailed to the Trainee and to the Chair.
The Trainee must work at meets totaling a minimum of five (5) four-hour sessions (20 hours) under the close observation of a certified official, and attend any mini-clinics held during the pre-meet briefings. During this initial phase of on-deck training, no disqualifications should be called. The Trainee will maintain an attendance log of meet sessions worked. The Meet Referee will sign the attendance log at the end of each session and upon request will also provide the Trainee with a verbal assessment of performance, along with a written evaluation of the Trainee on the Meet Referee report. The Gulf Swimming Officials Committee Chair will maintain a database of Trainee meet attendance and performance evaluations obtained from the meet reports.
Stroke & Turn Judge - Phase 2 Training
After the first phase of training has been completed (including completion of the online S&T / Timer test), the Trainee may be assigned to work on deck without a certified official and will be allowed to report disqualifications. The Trainee will continue to maintain a log of sessions worked that is signed by the Meet Referee. At any time, the Trainee may contact the Officials Committee Chair for a performance evaluation.
After a MINIMUM of six months of regular, continuous Phase 2 training (i.e., at least one multi-session meet per month), the Trainee should contact the Gulf Swimming Officials Committee Chair and request an evaluation for certification. The Chair will then review the Trainee’s meet attendance and performance records
9-4 OFFICIALS CERTIFICATION STANDARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014 and determine readiness for certification. Information used by the Chair to assess readiness for certification may include the following:
Overall length of time and experience on deck Current meet attendance status (active vs. inactive) Good work ethic – working steady at multiple sessions per meet A record of uninterrupted training without significant gaps Exposure to both Short Course and Long Course meet venues Work experience at a variety of meets (BB & Under through local Championship level meets) Working at meets other than your own club’s hosted meets Positive assessment of skills and competencies from supervising meet referees Recommendations to certify from supervising meet referees Attendance at training clinics, pre-meet briefings, etc. Clear understanding of rules and their application at meets
The Gulf Swimming Officials Committee Chair will provide the Trainee with an assessment of readiness for certification. If the Trainee is not ready to certify, the Chair will provide a clear understanding of any skill gaps and/or training requirements that are needed to help the Trainee attain certification. If the Trainee is ready to certify and has received recommendations from Meet Referees then the Chair will certify the Trainee as a USA Swimming Stroke & Turn Official, and will mail an acceptance letter and a certification card. The candidate will also be sent a Gulf Swimming name badge and a Gulf Certified Officials pin.
The certification is maintained by (1) registering each year as a non-athlete with USA Swimming, (2) working a minimum of four multi-session meets per year, and (3) taking the re-certification test every two years. Any certified Stroke & Turn Official who allows his/her certification to expire will be reduced in rank to Trainee until the re-certification requirements have been fulfilled.
Starter
After a Stroke & Turn official has been certified, the newly certified S&T official may begin training as an apprentice starter. At any time after the candidate has begun training as a starter, the online starter certification test should be taken on the USA Swimming website (http://www.usaswimming.org). When the test has been completed, the score will be automatically e-mailed to the Trainee and to the Chair.
The candidate must train for a MINIMUM of twelve months or two complete consecutive seasons, and maintain a log of sessions worked as a starter, which is to be signed by the Meet Referee. The Meet Referee will provide the starter candidate with a verbal assessment of performance, along with a written evaluation on the Meet Referee report. The Gulf Swimming Officials Committee Chair will maintain a database of the candidate’s meet attendance and performance evaluations obtained from the meet reports. At any time, the Trainee may contact the Officials Committee Chair for a performance evaluation.
After a MINIMUM of 12 months of regular, continuous starter training (i.e., at least one multi-session meet per month worked as a starter apprentice), the Trainee may contact the Gulf Swimming Officials Committee Chair and request an evaluation for certification, which will include an on-deck observation. Based on the observation and the Trainee’s meet attendance and performance records, the Chair will then determine readiness for certification.
The Chair will provide the starter apprentice with an assessment of readiness for certification. If the apprentice is not ready to certify, the Chair will provide a clear understanding of any skill gaps and/or training requirements that are needed to help the apprentice attain certification. If the apprentice is ready to certify and has received recommendations from Meet Referees then the Chair will certify the apprentice as a USA Swimming Starter, and will mail an acceptance letter and certification card to the Starter.
The certification is maintained by (1) registering each year as a non-athlete with USA Swimming, (2) working a minimum of four multi-sessions meets per year, and (3) by taking the Starter re-certification tests every two years. Any certified starter who allows his/her certification to expire will be reduced in rank to Stroke & Turn Official until the re-certification requirements have been fulfilled.
OFFICIALS CERTIFICATION STANDARDS 9-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Deck Referee
The Deck Referee candidate must be a certified Stroke & Turn judge and must have been a certified Starter for at least twelve months or two consecutive seasons in order to be considered for certification.
After certification as a Starter, the candidate may begin training as a deck referee. At any time after the candidate has begun training as a deck referee, the online referee certification tests should be taken on the USA Swimming website (http://www.usaswimming.org). When the tests have been completed, the scores will be automatically e-mailed to the Trainee and to the Chair. The following tests are required (Referee, Administrative Referee, Timing Judge, and Clerk of Course, and if necessary, the Starter and S&T/Timer re- certification tests).
The candidate must train for a MINIMUM of twelve months or two complete consecutive seasons, and maintain a log of sessions worked as a deck referee, which is to be signed by the Meet Referee. The Meet Referee will provide the candidate with a verbal assessment of performance, along with a written evaluation on the Meet Referee report. The Gulf Swimming Officials Committee Chair will maintain a database of the candidate’s meet attendance and performance evaluations obtained from the meet reports. At any time, the Trainee may contact the Officials Committee Chair for a performance evaluation.
The Chair will provide the deck referee apprentice with an assessment of readiness for certification. If the apprentice is not ready to certify, the Chair will provide a clear understanding of any skill gaps and/or training requirements that are needed to help the apprentice attain certification. If the apprentice is ready to certify and has received recommendations from Meet Referees then the Chair will certify the apprentice as a USA Swimming Deck Referee, and will send an acceptance letter and the certification card.
The certification is maintained by (1) registering each year as a non-athlete with USA Swimming, (2) working a minimum of six multi-session meets per year, and (3) by taking the online referee re-certification tests every two years. Any certified deck referee who allows his/her certification to expire will be reduced in rank to Stroke & Turn Official, and will not be permitted to serve as a deck referee until the recertification requirements have been fulfilled.
Meet Referee
The Meet Referee candidate must have been a certified Deck Referee for at least eighteen months or three consecutive seasons in order to be considered for certification.
After certification as a Deck Referee, the candidate may begin training as an apprentice referee. At any time after the candidate has begun training as a meet referee, the online referee re-certification tests should be taken on the USA Swimming website (http://www.usaswimming.org). When the tests have been completed, the scores will be automatically e-mailed to the Trainee and to the Chair. The following tests are required (Referee, Administrative Referee, Timing Judge, and Clerk of Course, Starter, S&T/Timer re-certification tests).
The candidate must train for a MINIMUM of eighteen months or three complete consecutive seasons, and maintain a log of sessions worked as a deck referee, which is to be signed by the Meet Referee. The Meet Referee will provide the candidate with a verbal assessment of performance, along with a written evaluation on the Meet Referee report. The Gulf Swimming Officials Committee Chair will maintain a database of the candidate’s meet attendance and performance evaluations obtained from the meet reports. At any time, the Trainee may contact the Officials Committee Chair for a performance evaluation.
After a MINIMUM of 18 months of regular, continuous referee training (i.e., at least one multi-session meet per month worked as a referee apprentice), the candidate may contact the Gulf Swimming Officials Committee Chair and request an evaluation for certification, which will include an on-deck observation. Based on the observation and the Trainee’s meet attendance and performance records, the Chair will then determine readiness for certification. The Chair will also contact the Officials Committee for an assessment of the candidate’s degree of readiness.
The Chair will provide the meet referee apprentice with an assessment of readiness for certification. If the apprentice is not ready to certify, the Chair will provide a clear understanding of any skill gaps and/or training 9-6 OFFICIALS CERTIFICATION STANDARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014 requirements that are needed to help the apprentice attain certification. If the apprentice is ready to certify, then the Chair will certify the apprentice as a USA Swimming Referee with the concurrence of the Officials Committee, and will mail an acceptance letter and certification card to the new Referee.
The certification is maintained by (1) registering each year as a non-athlete with USA Swimming, (2) working a minimum of six multi-session meets per year, and (3) by taking the Referee re-certification test every two years. Any certified referee who allows his/her certification to expire will be reduced in rank to Stroke & Turn Official, and will not be permitted to serve as a meet referee until the recertification requirements have been fulfilled.
Administrative Official
Effective September 2013, USA Swimming added a new category of swimming official called "Administrative Official" (AO). In order for a USA Swimming meet to be sanctioned (after Sept. 1, 2013), a certified AO must be named in the meet sanction request, and must be listed in the meet announcement along with a Meet Referee. A certified AO must be present throughout the meet. Any club wishing to host a sanctioned meet after Sept. 1, 2013 must secure a certified AO for the meet prior to submitting a meet sanction request.
The responsibilities of the Administrative Official (AO) are covered in the USA Swimming Technical Rules, section 102.14. The AO directly reports to the Meet Referee, and is responsible for supervising / directing a variety of "dry" side personnel in order to ensure accurate seeding of heats, determination and recording of correct official times, determination of official results, publishing of results and scoring, and any other administrative duties assigned by the Meet Referee.
Minimum requirements for AO certification, as established by USA Swimming, are: 1. Must be a registered member of USA Swimming 2. Must pass a Level II Background Check 3. Must complete the online Athlete Protection Training 4. Must pass the online AO test 5. Must attend an AO training clinic 6. Must successfully apprentice as an AO during at least 2 sessions at a meet under the supervision of a certified AO, Administrative Referee, or Referee. At the discretion of the Official's Committee Chairman, apprenticeship credit may be given to highly qualified, experienced AO candidates.
Gulf Swimming will provide annual training clinics to help certify new AOs.
Although not strictly enforced, certified Administrative Officials are encouraged by USA Swimming to wear the official’s uniform at all meets; prelims & timed finals sessions – white over blue, finals sessions – blue over kaki.
OFFICIALS CERTIFICATION STANDARDS 9-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING NATIONAL OFFICIAL TRAINING AND ADVANCEMENT 2014-2015
Gulf Swimming recognizes that its officials must be in tune with the latest thinking and procedures of USA Swimming, and this is best accomplished from a top-down basis, concentrating on the referees who are eligible to attend the USA Swimming National Officials Clinic. Additionally, in order to increase the number of Gulf Swimming Officials available to serve as National Evaluators, Gulf Swimming needs to advance as many of its own officials through the ranks of N2 and N3 status. Since N3 referee and starter status is best gained through working the deck of National Championship, Spring Championship, US Open and Junior National Championship meets, Gulf Swimming should promote its Officials' working at those meets.
I. NATIONAL OFFICIALS CLINIC
Up to two (2) recently-certified Officials shall attend the USA Swimming National Official's Clinic annually. The Officials shall be selected by the Gulf Swimming Officials Committee Chair. Each Official may attend the clinic only once. The chosen candidate(s) shall be reimbursed for transportation and lodging costs up to their actual expenses, if any, and according to the stated Gulf per diem amount (Per Diem Policy, page 7-5), but only if all meals are not provided.
II. NATIONAL MEETS
Up to three (3) Officials per calendar year, pre-approved by the Gulf Swimming Officials Committee Chair, shall be reimbursed for transportation, lodging costs, and per diem according to the stated Gulf Swimming per diem (Per Diem Policy, page 7-5) amount. Priority will be given to those officials who need to attend a National meet to satisfy the requirements of advancement to N3 Chief Judge, Starter or Referee certification. Those officials who have already attained N3 Chief Judge, Starter or Referee certification(s) will be eligible for full reimbursement for one National meet every three (3) calendar years. The National meets eligible under this policy include USA Swimming National Championship, Spring Championship, US Open and Junior National Championship meets. Officials applying to work at these meets must advise the Gulf Swimming Officials Chair no later than sixty (60) days prior to the meet, in order to be considered for selection under this policy.
III. OFFICIAL ADVANCEMENT
It shall be Gulf Swimming's policy to provide as many advancement opportunities to its eligible active Officials as possible. As such, each club hosting a meet eligible for N2 and N3 advancement is expected to apply for approval of such and to provide a National Evaluator for the meet.
9-8 OFFICIALS CERTIFICATION STANDARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 10 - CONVENTIONS AND AWARDS UNITED STATES AQUATIC SPORTS NATIONAL CONVENTION 2014-2015
The United States Aquatic Sports National Convention is held each year during the month of September. USA Swimming holds its national convention as part of the USAS convention, along with other aquatic sports, such as U.S. Diving, Synchronized Swimming, Water Polo, and U.S. Masters Swimming. Gulf Swimming sends representatives to this National Convention as follows:
1. The General Chair of Gulf Swimming is the Chair of the Gulf Swimming delegation. The General Chair, or his designee, is responsible for registration, travel arrangements, and hotel arrangements for the delegation.
2. The Gulf Swimming delegation will be composed of:
A. All voting delegates as currently set forth by USA Swimming, i.e.:
General Chair Administrative Vice-Chair Senior Vice-Chair Age Group Vice-Chair Senior Athletes' Representative Coaches' Representative
B. The following non-voting delegates:
Treasurer Athletes' Representative One Registration Coordinator
C. Any At-Large USA Swimming delegates from Gulf Swimming.
D. Any Gulf Swimming members of any National Committee.
3. For a Non-Athlete Delegate to be reimbursed by Gulf Swimming, the Delegate must have attended at least four of the Gulf Swimming Board of Directors and House of Delegates Meetings within the last twelve months. If this attendance requirement is satisfied, then the Delegates' registration, airfare, and hotel rooms will be paid for by Gulf Swimming. Each Delegate, who has met the attendance requirement, will be reimbursed at the current per diem rate (Per Diem Policy, page 7-5). Non-Athlete Delegates elected to an initial term on the Gulf Swimming Board of Directors (that is, elected Board Members who did not serve on the Gulf Swimming Board of Directors during the previous year) do not have to meet the attendance requirement. Athlete Delegates do not have to meet the attendance requirement.
4. Exceptions to the above will be considered by the Board of Directors on a case-by-case basis.
USAS NATIONAL CONVENTION 10-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING TEXAS SWIMMING ASSOCIATION ANNUAL CONVENTION 2014-2015
The Texas Swimming Association will hold its annual meeting of the House of Delegates within two (2) weeks after the conclusion of the United States Aquatic Sports Convention. The exact date shall be selected by the President of TSA. The site of each annual meeting shall rotate between Houston, Austin, Dallas, El Paso, and San Antonio, in that order, commencing with Houston in 1994. Gulf Swimming sends representatives to the TSA annual meeting as follows:
1. The General Chair of Gulf Swimming is the Chair of the Gulf Swimming delegation.
2. The Gulf Swimming delegation will be composed of all voting delegates as established by the Texas Swimming Association rules. Currently, there are three (3) at-large delegates and two (2) athlete delegates.
3. Delegates' registration, travel expenses, and hotel rooms will be paid for by Gulf Swimming. Each delegate will be reimbursed a per diem (Per Diem Policy, page 7-5).
10-2 TSA ANNUAL CONVENTION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING ANNUAL AWARDS BANQUET 2014-2015
To honor Gulf swimmers and outstanding performances, Gulf Swimming holds an Awards Banquet each year. The Banquet is organized as follows:
1. The Annual Awards Banquet is held on the weekend between the USA Swimming National Convention and the Texas Swimming Association annual meeting. This is normally the first weekend in October.
2. The Banquet will be held in a hotel or country club with a large ballroom. An effort should be made to rotate the site of the Banquet around the city.
Dress is semi-formal.
Awards shall be given to Gulf Swimming registered swimmers on USA Swimming Teams, for swims during the previous Short Course and Long Course Seasons. Awards will only be given for swimmers who are graduating high school seniors or younger.
Awards are tabulated based on performaces from the year of the banquet and the fall of the prior year (i.e.: awards presented at the 2014 banquet are based on performances from 9/1/2013 through 8/31/2014 from both the short course and long course seasons), EXCEPT the USA Swimming Top Ten awards are tabulated from performances from the prior year’s short course and long course seasons (i.e.: USA Swimming Top Ten awards presented at the 2014 banquet are based on performances from 9/1/2012 through 8/31/2013). The awards are given to athletes as follows:
a. Qualification Award (Q Award) One award with appropriate recognition for: Texas Select All Star Camp Participant National Diversity Camp Participant National Open Water Camp Participant North American Challenge Cup Team Participant Gulf Open Water Team Participant TAGS Individual Finalist (10&U through 8th place, 11–12 & 13–14 through 16th place) TAGS Relay Finalist (through 8th place) Sectionals Individual Finalist (through 16th place) Sectionals Relay Finalist (through 16th place) National Championships Relay Participant US Open Championships Relay Participant
b. Achievement Recognition Award 1st Level of Achievement One award plaque, in addition to the above Q Award, for individual performances recognizing each for: Zones Select Camp Participant Speedo Junior National Championships Qualifier TAGS, North American Challenge Cup, Senior Zones or Sectionals Champion
2nd Level of Achievement One award plaque, in addition to the above Q Award, recognizing each for: National Select Camp Participant Gulf, North American Challenge Cup or Senior Zones Record (Individual & Relay) Speedo Junior National Championships Finalist National Championships Qualifier US Open Championships Qualifier National Open Water Top 8 Finisher USA Swimming Top 10 (awards from prior season’s performances. USA Swimming publishes the official Top Ten lists in November. See language in item 5, above) AWARDS BANQUET 10-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
3rd Level of Achievement One award plaque, in addition to the above Q Award, recognizing each for: National Championship Finalist US Open Championships Finalist National Age Group Record (Individual & Relay) National Open Water Champion Olympic Trials Qualifier World Championships Trials Qualifier
4th Level of Achievement In addition to the above Q Award, a Special Recognition award for the following performances: National Junior Team Member Speedo Junior National Championships Champion National Championships 18 & Under Champion US Open Championships 18 & Under Champion
5th Level of Achievement In addition to the above Q Award, a Special Recognition award for the following performances: National Team Member National Championships Champion US Open Championships Champion Olympic Team Member World Championships Team Member
The award recipients shall be determined with the cooperation from: Age Group Vice-Chair Senior Vice-Chair Coaches Representative Records Coordinator Texas Select All Star Camp Head Coach North American Challenge Cup Team Head Coach
5. Other awards are given as follows: a. Pauline Phillips Award b. Phillips 66 Outstanding Service Award c. R. S. “Bob” Stallings Award d. Age Group Coach of the Year e. Coach of the Year
6. The Awards Banquet should also include: a. A slide show or variety of shots of teams for the past year b. A guest speaker (It may be possible to hold a Gold Medal Clinic on the same weekend as the Banquet, and then use the Clinician as the featured speaker of the Banquet.)
7. Qualification Awards shall be: 2013 Red Bag 2014 Blue Towel 2015 Blue Blanket 2016 Blue Bag 2017 White Towel 2018 Red Blanket 2019 and beyond Continue rotation as above
8. Special Recognition Award is to be determined.
10-4 AWARDS BANQUET GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING THE PAULINE PHILLIPS AWARD 2014-2015
The Pauline Phillips Award is presented annually to the Gulf swimmer at the Senior level (a high school student in his Sophomore, Junior or Senior year), whose continued devotion to the sport of swimming, citizenship, and selfless support of his/her teammates best exemplify the selfless contributions of Pauline Phillips to the sport of swimming in general and more specifically to Gulf Swimming. An individual may receive this award only one time during his swimming career.
It is the intent of the sponsors of this memorial award that the recipient not necessarily be selected on the basis of achievement at the National level. Rather to be consistent with the attitude and motivations of Pauline Phillips, whose name this award bears, the selection should be made on the basis of the development of his own talents to the maximum extent possible through sheer hard work. The winner of this award should also be recognized as a teammate whose encouragement of his/her team members and whose personal example serves as a major inspirational factor in the accomplishments of others, moreover, to be consistent with the memory of Pauline Phillips, the winner of this award must be recognized by his/her adversaries as a swimmer possessing the utmost qualities of sportsmanship.
IMPLEMENTATION NOMINATION PROCESS From April 1st through July 15th of each year, registered Gulf Swimming Members may nominate qualifying Gulf Swimming athletes. This nomination must be made by a Gulf Swimming Member by completing an award nominating form. Additionally, each nominated swimmer will be required to complete a questionnaire provided by the award governing committee.
AWARD GOVERNING COMMITTEE Members of the award governing committee shall be named by the Gulf Swimming General Chair and the Gulf Swimming Junior Athlete Representative. The award committee should represent a cross section of Gulf Swimming. There shall be at least five (5) members named to this committee.
SELECTION PROCESS The award governing committee shall then select the award winner based on the information supplied by the nominator and the athlete questionnaire.
FORM OF RECOGNITION The winning athlete shall receive a plaque citing him/her as the winner for the designated year. The award shall be presented at the Annual Gulf Awards Banquet, and if at all possible, the previous year's winner should make the presentation to the next winner.
WINNERS OF THE PAULINE PHILLIPS AWARD Year Athlete Club Year Athlete Club 1991 Tina Schweiger ATEX 2005 Kristine Kelly COOG 1992 Scott Jones SCAT 2006 Elizabeth Gormley CFSC 1993 No Nominations 2007 No Nominations 1994 Rachel Doyle ALAC 2008 Ryan Littlefield FCST 1995 Devin Howard ATEX 2009 Laura Burt LSST 1996-1999 No Nominations 2010 No Nominations 2000 Amy Allen AGS 2011 Hayden Duplechain AGS 2001-2003 No Nominations 2012 Matthew Power NEHA 2004 Emily Fletcher BTA 2013 Delaney Quattlebaum FCST
THE PAULINE PHILLIPS AWARD 10-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING R. S. “BOB” STALLINGS AWARD 2014-2015
The R.S. ’Bob’ Stallings Award was established in 2008 to recognize a swim official for his/her invaluable contribution to Gulf Swimming. The award is named after Bob Stallings, a former Texas A&M swimmer and longtime Gulf Swimming, high school and collegiate official. Bob was a dedicated supporter of swimming at all levels and his dedication to the sport is epitomized by his death while officiating at the 2007 USA Swimming Junior National Championships.
The R.S. ‘Bob’ Stallings Award is presented annually to the Gulf Swimming official, who has distinguished himself in the current year through his or her service to Gulf Swimming. Selection criteria include:
1. The position worked and the number of Gulf Swimming LSC meets and sessions worked as an official during the current year; 2. Participation in USA Swimming meets outside of the Gulf Swimming LSC, including championship level meets (Sectionals, Zones, Grand Prix, Nationals, etc.); 3. The level of meets and position worked at non-USA Swimming meets during the year (high school, collegiate, disability, masters, etc.); 4. Past and current dedication to the improvement of Gulf Swimming officiating through participation in clinics, recruiting and mentoring other officials, and service to the Gulf Swimming Officials Committee; and 5. Additional service in support of swimming.
The candidates for this award are nominated by the Gulf Swimming Officials Committee Chair. The award is voted on by the Gulf Swimming Officials Recognition Committee, which is appointed by the Gulf Swimming Officials Committee Chair. The award is presented at the Annual Gulf Swimming Awards Banquet, held during the fall of each year.
RECIPIENTS OF THE R. S. “Bob” STALLINGS AWARD
Year Recipient 2008 Ron Lusk 2009 Mary Eberhardt 2010 Louis Davis 2011 Matt Sale 2012 Donna Lai-Dormiani 2013 Mike Swaim
10-6 R. S. “BOB” STALLINGS AWARD GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING PHILLIPS 66 OUTSTANDING SERVICE AWARD 2014-2015
The Outstanding Service Award was established in 1981 to recognize volunteers for their invaluable contribution to USA Swimming. The award, sponsored by Phillips 66, is presented annually to an honoree named by each of the fifty-nine Local Swimming Committees. Selection criteria consider quality, level and years of volunteer service in elected or appointed positions.
USA Swimming and Phillips 66 take great pride in honoring the role of the volunteer as an important investment in the future of all swimming athletes and the growth of the programs they represent.
Volunteers have been the heart and strength of American swimming, and their special gifts of time, talent, and devotion to local swimming programs make USA Swimming what it is today.
The Phillips 66 Outstanding Service Award is presented annually to the Gulf Swimming volunteer, who has distinguished himself in the past years through his service to Gulf Swimming. The recipient of this award shall be selected by an Award Governing Committee. The members of the Award Governing Committee shall be named by the Gulf Swimming General Chair. The award is presented at the Annual Gulf Swimming Awards Banquet, held during the fall of each year.
RECIPIENTS OF THE PHILLIPS 66 OUTSTANDING SERVICE AWARD
Year Recipient 1992 Jim McDwyer 1993 Steve Jones 1994 Paul Peacock 1995 David Howard 1996 Annette Leach 1997 Herb Schwab 1998 Maureen Lankford 1999 Les Schoppe 2000 Rose Eide 2001 Rick Kehlenbach 2002 Gary Baker and Tom Hasz 2003 Linda Brenneke and Bill Phillips 2004 Kathryn Bloodworth 2005 Sharon Bourne 2006 Scott Byrum 2007 Jay Cookingham 2008 Rick Tobin 2009 Henry Clark 2010 Chris Day 2011 Cathy Bleasdell 2012 Nicole Rembach 2013 Ron Lusk
PHILLIPS 66 OUTSTANDING SERVICE AWARD 10-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING AGE GROUP COACH OF THE YEAR 2014-2015
The Age Group Coach of the Year Award is presented annually to the outstanding Age Group Coach for the past year. The candidates for this award are nominated by the Gulf Swimming coaches and voted on by the coaches by secret ballot. The award is presented at the Annual Gulf Awards Banquet, held during the fall of each year.
The Head Coach and an Age Group Coach from each team is entitled to vote for this award, for a total of two (2) votes for each team.
Gulf Swimming will reimburse up to $400 of travel expenses for the Age Group Coach of the Year to attend the annual ASCA Convention in the year after his selection as the recipient of this award. At the time of the request for reimbursement, the Age Group Coach of the Year must be registered in Gulf Swimming, and still be employed by a Gulf Swimming Club Member, to be eligible for reimbursement.
WINNERS OF THE AGE GROUP COACH OF THE YEAR AWARD
Year Coach 1992 Seth Huston 1993 Joel Engel 1994 David Harbach 1995 Tim Bauer 1996 Travis Sandifer 1997 Steve Wilson Travis Sandifer 1998 Steve Wilson 1999 Steve Wilson 2000 Mark Cresswell 2001 John Dissinger 2002 Shana Trabona 2003 Bill Bailey 2004 Bill Bailey 2005 Derek Howorth 2006 Derek Howorth 2007 Shana Trabona 2008 Shane McCauley 2010 Shana Trabona 2011 Shana Trabona 2012 Jason Devine 2013 Shana Trabona
10-8 AGE GROUP COACH OF THE YEAR GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING COACH OF THE YEAR 2014-2015
The Coach of the Year Award is presented annually to the outstanding Head Coach for the past year. The candidates for this award are nominated by the Gulf Swimming coaches and voted on by the head coaches by secret ballot. The award is presented at the Annual Gulf Awards Banquet, held during the fall of each year.
The Head Coach from each team is entitled to one vote each for this award.
Gulf Swimming will reimburse up to $400 of travel expenses for the Coach of the Year to attend the annual ASCA Convention in the year after his selection as the recipient of this award. At the time of the request for reimbursement, the Coach of the Year must be registered in the Gulf Swimming, and still be employed by a Gulf Swimming Club Member, to be eligible for reimbursement.
WINNERS OF THE COACH OF THE YEAR AWARD
Year Coach 1992 John Vogel 1993 Mark Boerner 1994 Betsy Graham Daphne Colbert 1995 Clayton Cagle 1996 John Little 1997 Clayton Cagle 1998 John Little 1999 Mike Yearwood 2000 Clayton Cagle 2001 Travis Sandifer 2002 Steve Wilson 2003 David Harbach Steve Wilson 2004 Tim Bauer 2005 Travis Sandifer 2006 Clayton Cagle 2007 Clayton Cagle 2008 Clayton Cagle 2009 Tim Bauer 2010 Allison Beebe 2011 Allison Beebe 2012 Steve Bultman 2013 Allison Beebe
COACH OF THE YEAR 10-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING LADDER OF SUCCESS 2014-2015
I. Age Group Eligibility
For each age group, the top five (5) swimmers in each event are eligible. The age groups are: 9-10, 11-12, 13-14, 15-16, and 17-18.
II. Qualifying Times
A. Times must have been achieved in either a USA Swimming sanctioned meet or be an OVC'd time.
B. For all non-Gulf sanctioned meets to be considered for inclusion in the tabulations, the swimmer/parent/coach/club is responsible for supplying the meet results to the Gulf Swimming Age Group Vice-Chair by May 1st for Short Course and September 1st for Long Course (no exceptions). The Age Group Vice-Chair will be responsible for obtaining results from TAGS, Zones, Senior Circuit Meets, and National Championships.
C. Only the following swims will be considered: individual swims, time trials, and lead-off relay splits. Splits from longer distances will not be recognized.
D. The Long Course Season Ladder of Success will include all sanctioned Long Course Meets from the current Long Course Season ending September 30th and any sanctioned Long Course Meets from the previous Short Course Season, i.e., Spring National Championships, Olympic Trials and the U.S. Open (LC Meters). The Short Course Season Ladder of Success begins on October 1st and ends on the day before the first Gulf Long Course Meet in the following year.
III. Awards
A. T-shirts will be given for each Short and Long Course Seasons.
B. Distribution of awards for the Short Course Season will normally be in September and in December for the Long Course Season.
IV. Results to be considered for the Ladder of Success should be sent to the Age Group Vice-Chair: Jennie Shamburger 511 Blue Ridge Drive Shenandoah, TX 77381 281-364-0839 (Home) [email protected]
For non-Gulf meets, printed official results are acceptable.
10-10 LADDER OF SUCCESS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 11 - TIME STANDARDS 8 & UNDER AGE GROUP TIME STANDARDS 2013-2016
Short Course (Yards)
GIRLS BOYS B BB A B BB A 26.29 20.59 25 FREE 25.19 20.29 52.89 41.49 31.89 50 FREE 49.09 39.59 31.39 1:46.19 1:27.69 1:11.39 100 FREE 1:50.39 1:28.39 1:10.19 30.89 24.89 25 BACK 30.09 24.59 1:00.09 48.39 37.99 50 BACK 57.99 47.39 37.79 34.59 27.99 25 BREAST 35.79 28.09 1:05.69 53.19 41.99 50 BREAST 1:08.89 54.09 41.89 31.19 23.99 25 FLY 29.59 23.49 1:02.99 48.49 36.69 50 FLY 58.09 46.19 36.19 1:57.59 1:38.89 1:21.39 100 I.M. 1:55.29 1:37.19 1:20.39
8 & UNDER AGE GROUP TIME STANDARDS
Short Course (Meters)
GIRLS BOYS B BB A B BB A 29.29 22.89 25 FREE 27.99 22.49 58.89 46.09 35.19 50 FREE 54.49 43.79 34.69 1:56.89 1:36.89 1:18.89 100 FREE 2:01.89 1:38.09 1:17.59 34.39 27.69 25 BACK 33.39 27.29 1:06.89 53.69 41.99 50 BACK 1:04.39 52.59 41.79 38.49 31.09 25 BREAST 39.69 31.19 1:03.19 59.09 46.49 50 BREAST 1:16.49 59.99 46.29 34.79 26.69 25 FLY 32.89 26.09 1:10.19 53.79 40.49 50 FLY 1:04.49 51.29 39.99 2.09.39 1:49.29 1:29.89 100 I.M. 2:07.39 1:47.29 1:28.79
8 & UNDER AGE GROUP TIME STANDARDS
Long Course (Meters)
GIRLS BOYS B BB A B BB A 56.99 45.59 36.29 50 FREE 52.19 43.49 35.69 1:55.59 1:37.29 1:21.19 100 FREE 2:04.99 1:40.39 1:20.39 1:11.19 57.99 43.49 50 BACK 1:06.29 54.19 43.29 1:19.19 1:02.29 48.09 50 BREAST 1:11.09 58.79 48.19 1:15.79 56.49 41.49 50 FLY 1:10.79 53.89 40.89 4:33.39 3:54.19 3:17.59 200 I.M. 4:08.89 3:42.49 3:16.89
8 & U AGE GROUP TIME STANDARDS 11-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING GULF & NATIONAL AGE GROUP TIME STANDARDS 2013-2016 SHORT COURSE - YARDS
B Min BB Min A Min AA Min AAA Min AAAA Min GIRLS 10 & UNDER 50 Free 39.49* 35.69* 31.89* 30.59* 29.29* 28.09* 100 Free 1:30.69* 1:21.09* 1:11.39* 1:08.19* 1:04.99* 1:01.79* 200 Free 3:20.19 2:58.29 2:36.39 2:29.09 2:21.79 2:14.39 500 Free 8:30.49 7:39.49 6:48.39 6:31.39 6:14.39 5:57.39 50 Back 48.59* 43.29* 37.99* 36.19* 34.39* 32.69* 100 Back 1:45.09* 1:33.49* 1:21.79* 1:17.89* 1:13.99* 1:10.09* 50 Breast 53.59 47.79 41.99 40.09 38.19 36.29 100 Breast 1:59.39* 1:46.19* 1:32.89* 1:28.49* 1:24.09* 1:19.69* 50 Fly 47.99* 42.39* 36.69* 34.79* 32.89* 30.99* 100 Fly 1:55.49* 1:40.39* 1:25.29* 1:20.19* 1:15.19* 1:10.19* 100 IM 1:44.29* 1:33.19* 1:22.09* 1:18.39* 1:14.69* 1:10.99* 200 IM 3:40.39* 3:17.29* 2:54.19* 2:46.49* 2:38.79* 2:31.09*
GIRLS 11 & 12 50 Free 34.09* 31.69* 29.39* 28.19* 26.99* 25.79* 100 Free 1:13.59 1:08.29 1:03.09 1:00.49 57.79 55.19 200 Free 2:41.19* 2:29.69* 2:18.19* 2:12.39* 2:06.69* 2:00.89* 500 Free 7:10.39* 6:39.69* 6:08.89* 5:53.59* 5:38.19* 5:22.79* 1000 Free 14:48.09* 13:44.69* 12:41.19* 12:09.49* 11:37.79* 11:06.09* 1650 Free 25:01.49* 23:14.19* 21:26.99* 20:33.39* 19:39.69* 18:46.09* 50 Back 38.79* 36.09* 33.29* 31.89* 30.49* 29.09* 100 Back 1:26.29* 1:19.49* 1:12.69* 1:09.29* 1:05.89* 1:02.49* 200 Back 2:59.49* 2:46.69* 2:33.79* 2:27.39* 2:20.99* 2:14.59* 50 Breast 43.69* 40.59* 37.49* 35.89* 34.29* 32.79* 100 Breast 1:35.79* 1:28.69* 1:21.69* 1:18.09* 1:14.59* 1:10.99* 200 Breast 3:25.89* 3:11.19* 2:56.49* 2:49.09* 2:41.79* 2:34.39* 50 Fly 37.29* 34.59* 31.89* 30.59* 29.29* 27.99* 100 Fly 1:26.29* 1:19.39* 1:12.49* 1:08.99* 1:05.59* 1:02.09* 200 Fly 3:02.39* 2:49.39* 2:36.39* 2:29.79* 2:23.29* 2:16.79* 100 IM 1:25.59* 1:19.49* 1:13.29* 1:10.29* 1:07.19* 1:04.19* 200 IM 3:02.49* 2:49.49* 2:36.39* 2:29.89* 2:23.39* 2:16.89* 400 IM 6:29.49* 6:01.69* 5:33.89* 5:19.99* 5:06.09* 4:52.19*
GIRLS 13 & 14 50 Free 32.89* 30.49* 28.19* 26.99* 25.79* 24.69* 100 Free 1:11.39* 1:06.29* 1:01.19* 58.69* 56.09* 53.59* 200 Free 2:34.19* 2:23.19* 2:12.09* 2:06.59* 2:01.09* 1:55.59* 500 Free 6:51.79 6:22.39 5:52.99 5:38.29 5:23.49 5:08.79 1000 Free 14:08.89 13:08.29 12:07.59 11:37.29 11:06.99 10:36.69 1650 Free 23:34.19 21:53.19 20:12.19 19:21.69 18:31.19 17:40.69 100 Back 1:18.29* 1:12.69* 1:07.09* 1:04.29* 1:01.49* 58.69* 200 Back 2:48.39* 2:36.29* 2:24.29* 2:18.29* 2:12.29* 2:06.29* 100 Breast 1:29.89* 1:23.49* 1:17.09* 1:13.79* 1:10.59* 1:07.39* 200 Breast 3:14.59 3:00.69 2:46.79 2:39.79 2:32.89 2:25.89 100 Fly 1:17.69* 1:12.19* 1:06.59* 1:03.89* 1:01.09* 58.29* 200 Fly 2:52.39* 2:40.09* 2:27.79* 2:21.69* 2:15.49* 2:09.29* 200 IM 2:53.89* 2:41.49* 2:29.09* 2:22.79* 2:16.59* 2:10.39* 400 IM 6:08.49* 5:42.19* 5:15.89* 5:02.69* 4:49.59* 4:36.39*
11-2 NATIONAL TIME STANDARDS – SHORT COURSE GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
B Min BB Min A Min AA Min AAA Min AAAA Min GIRLS 15 & 16 50 Free 32.29* 29.99* 27.69* 26.59* 25.39* 24.29* 100 Free 1:09.99* 1:04.99* 59.99* 57.49* 54.99* 52.49* 200 Free 2:31.49* 2:20.69* 2:09.89* 2:04.39* 1:58.99* 1:53.59* 500 Free 6:41.99* 6:13.29* 5:44.59* 5:30.29* 5:15.89* 5:01.49* 1000 Free 13:51.99* 12:52.59* 11:53.09* 11:23.39* 10:53.69* 10:23.99* 1650 Free 23:06.29* 21:27.19* 19:48.19* 18:58.69* 18:09.19* 17:19.69* 100 Back 1:16.29* 1:10.79* 1:05.39* 1:02.69* 59.89* 57.19* 200 Back 2:45.49* 2:33.59* 2:21.79* 2:15.89* 2:09.99* 2:04.09* 100 Breast 1:27.49* 1:21.19* 1:14.99* 1:11.89* 1:08.79* 1:05.59* 200 Breast 3:09.99 2:56.39 2:42.79 2:35.99 2:29.29 2:22.49 100 Fly 1:16.19* 1:10.69* 1:05.29* 1:02.59* 59.89* 57.09* 200 Fly 2:46.79* 2:34.89* 2:22.99* 2:16.99* 2:10.99* 2:05.09* 200 IM 2:49.49* 2:37.39* 2:25.29* 2:19.29* 2:13.19* 2:07.19* 400 IM 5:58.49* 5:32.89* 5:07.29* 4:54.49* 4:41.69* 4:28.89*
GIRLS 17 & 18 50 Free 31.99* 29.69* 27.49* 26.29* 25.19* 23.99* 100 Free 1:09.39* 1:04.49* 59.49* 56.99* 54.49* 52.09* 200 Free 2:29.89* 2:19.19* 2:08.49* 2:03.09* 1:57.79* 1:52.39* 500 Free 6:39.39* 6:10.89* 5:42.29* 5:28.09* 5:13.79* 4:59.59* 1000 Free 13:46.19* 12:47.19* 11:48.19* 11:18.69* 10:49.19* 10:19.69* 1650 Free 23:01.09* 21:22.49* 19:43.79* 18:54.49* 18:05.19* 17:15.89* 100 Back 1:15.29* 1:09.99* 1:04.59* 1:01.89* 59.19* 56.49* 200 Back 2:42.59* 2:30.99* 2:19.39* 2:13.59* 2:07.79* 2:01.99* 100 Breast 1:25.89* 1:19.79* 1:13.59* 1:10.59* 1:07.49* 1:04.39* 200 Breast 3:06.89* 2:53.49* 2:40.19* 2:33.49* 2:26.79* 2:20.19* 100 Fly 1:14.99* 1:09.59* 1:04.29* 1:01.59* 58.89* 56.19* 200 Fly 2:45.89* 2:34.09* 2:22.19* 2:16.29* 2:10.39* 2:04.39* 200 IM 2:47.29* 2:35.29* 2:23.39* 2:17.39* 2:11.49* 2:05.49* 400 IM 5:55.79* 5:30.39* 5:04.99* 4:52.29* 4:39.59* 4:26.89*
NATIONAL TIME STANDARDS – SHORT COURSE 11-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING GULF & NATIONAL AGE GROUP TIME STANDARDS 2013-2016 SHORT COURSE - YARDS
B Min BB Min A Min AA Min AAA Min AAAA Min BOYS 10 & UNDER 50 Free 38.49* 34.99* 31.39* 30.19* 28.99* 27.79* 100 Free 1:28.49* 1:19.39* 1:10.19* 1:07.19* 1:04.09* 1:01.09* 200 Free 3:09.09* 2:50.19* 2:31.29* 2:24.99* 2:18.69* 2:12.39* 500 Free 8:22.79* 7:32.59* 6:42.29* 6:25.49* 6:08.79* 5:51.99* 50 Back 48.59* 43.19* 37.79* 35.99* 34.19* 32.39* 100 Back 1:41.59* 1:30.89* 1:20.29* 1:16.69* 1:13.19* 1:09.59* 50 Breast 53.19* 47.49* 41.89* 39.99* 38.09* 36.19* 100 Breast 1:55.09* 1:43.19* 1:31.39* 1:27.39* 1:23.39* 1:19.49* 50 Fly 46.69* 41.39* 36.19* 34.39* 32.69* 30.89* 100 Fly 1:54.09* 1:39.39* 1:24.79* 1:19.89* 1:14.99* 1:10.09* 100 IM 1:40.69* 1:30.59* 1:20.49* 1:17.19* 1:13.79* 1:10.49* 200 IM 3:39.89* 3:17.19* 2:54.49* 2:46.89* 2:39.29* 2:31.79*
BOYS 11 & 12 50 Free 33.09* 30.69* 28.39* 27.19* 25.99* 24.79* 100 Free 1:12.19* 1:06.99* 1:01.89* 59.29* 56.69* 54.19* 200 Free 2:37.19* 2:25.99* 2:14.79* 2:09.19* 2:03.49* 1:57.89* 500 Free 7:02.99* 6:32.79* 6:02.59* 5:47.49* 5:32.39* 5:17.29* 1000 Free 14:33.89* 13:31.49* 12:29.09* 11:57.89* 11:26.69* 10:55.49* 1650 Free 24:44.29* 22:58.29* 21:12.29* 20:19.29* 19:26.29* 18:33.29* 50 Back 38.99* 36.09* 33.09* 31.59* 30.09* 28.59* 100 Back 1:24.09* 1:17.49* 1:10.79* 1:07.49* 1:04.19* 1:00.89* 200 Back 2:55.29* 2:42.79* 2:30.29* 2:23.99* 2:17.79* 2:11.49* 50 Breast 43.79* 40.29* 36.89* 35.19* 33.39* 31.69* 100 Breast 1:33.69* 1:26.49* 1:19.39* 1:15.79* 1:12.19* 1:08.59* 200 Breast 3:17.69* 3:03.49* 2:49.39* 2:42.39* 2:35.29* 2:28.29* 50 Fly 37.69* 34.69* 31.69* 30.19* 28.69* 27.19* 100 Fly 1:24.49* 1:17.59* 1:10.59* 1:07.09* 1:03.69* 1:00.19* 200 Fly 2:58.09* 2:45.39* 2:32.69* 2:26.29* 2:19.89* 2:13.59* 100 IM 1:23.19* 1:17.19* 1:11.09* 1:08.09* 1:05.09* 1:01.99* 200 IM 3:01.69* 2:47.99* 2:34.39* 2:27.59* 2:20.69* 2:13.89* 400 IM 6:20.09* 5:52.99* 5:25.79* 5:12.19* 4:58.69* 4:45.09*
BOYS 13 & 14 50 Free 30.39* 28.19* 25.99* 24.89* 23.89* 22.79* 100 Free 1:06.29* 1:01.59* 56.89* 54.49* 52.09* 49.79* 200 Free 2:24.49* 2:14.19* 2:03.89* 1:58.69* 1:53.59* 1:48.39* 500 Free 6:29.49* 6:01.69* 5:33.89* 5:19.99* 5:05.99* 4:52.09* 1000 Free 13:25.19* 12:27.69* 11:30.19* 11:01.39* 10:32.69* 10:03.89* 1650 Free 22:28.29 20:51.99 19:15.69 18:27.59 17:39.39 16:51.29 100 Back 1:13.59* 1:08.29* 1:03.09* 1:00.39* 57.79* 55.19* 200 Back 2:38.39* 2:27.09* 2:15.79* 2:10.09* 2:04.49* 1:58.79* 100 Breast 1:22.59* 1:16.69* 1:10.79* 1:07.89* 1:04.89* 1:01.99* 200 Breast 3:00.79* 2:47.89* 2:34.99* 2:28.49* 2:22.09* 2:15.59* 100 Fly 1:12.19* 1:07.09* 1:01.89* 59.29* 56.79* 54.19* 200 Fly 2:41.09* 2:29.59* 2:18.09* 2:12.29* 2:06.59* 2:00.79* 200 IM 2:42.69* 2:31.09* 2:19.49* 2:13.69* 2:07.79* 2:01.99* 400 IM 5:44.99* 5:20.29* 4:55.69* 4:43.39* 4:31.09* 4:18.69*
11-4 NATIONAL TIME STANDARDS – SHORT COURSE YARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
B Min BB Min A Min AA Min AAA Min AAAA Min BOYS 15 & 16 50 Free 28.99* 26.89* 24.79* 23.79* 22.79* 21.69* 100 Free 1:03.29* 58.69* 54.19* 51.99* 49.69* 47.49* 200 Free 2:18.69* 2:08.79* 1:58.89* 1:53.99* 1:48.99* 1:44.09* 500 Free 6:15.49* 5:48.59* 5:21.79* 5:08.39* 4:54.99* 4:41.59* 1000 Free 12:57.09* 12:01.59* 11:06.09* 10:38.29* 10:10.59* 9:42.79* 1650 Free 21:46.69* 20:13.29* 18:39.99* 17:53.29* 17:06.69* 16:19.99* 100 Back 1:09.69* 1:04.69* 59.79* 57.29* 54.79* 52.29* 200 Back 2:31.59* 2:20.69* 2:09.89* 2:04.49* 1:59.09* 1:53.69* 100 Breast 1:19.19* 1:13.59* 1:07.89* 1:05.09* 1:02.19* 59.39* 200 Breast 2:52.79* 2:40.49* 2:28.09* 2:21.99* 2:15.79* 2:09.59* 100 Fly 1:08.79* 1:03.89* 58.99* 56.49* 53.99* 51.59* 200 Fly 2:33.29* 2:22.29* 2:11.39* 2:05.89* 2:00.39* 1:54.99* 200 IM 2:34.29* 2:23.29* 2:12.29* 2:06.79* 2:01.29* 1:55.69* 400 IM 5:32.29* 5:08.59* 4:44.89* 4:32.99* 4:21.09* 4:09.29*
BOYS 17 & 18 50 Free 28.29* 26.29* 24.29* 23.29* 22.29* 21.29* 100 Free 1:01.89* 57.49* 53.09* 50.89* 48.69* 46.39* 200 Free 2:15.99* 2:06.29* 1:56.59* 1:51.69* 1:46.89* 1:41.99* 500 Free 6:08.29* 5:41.99* 5:15.69* 5:02.49* 4:49.39* 4:36.19* 1000 Free 12:51.79* 11:56.59* 11:01.49* 10:33.99* 10:06.39* 9:38.79* 1650 Free 21:28.29* 19:56.29* 18:24.19* 17:38.19* 16:52.19* 16:06.19* 100 Back 1:07.69* 1:02.89* 58.09* 55.69* 53.19* 50.79* 200 Back 2:27.39* 2:16.89* 2:06.29* 2:01.09* 1:55.79* 1:50.59* 100 Breast 1:17.39* 1:11.79* 1:06.29* 1:03.59* 1:00.79* 57.99* 200 Breast 2:47.09* 2:35.19* 2:23.29* 2:17.29* 2:11.29* 2:05.39* 100 Fly 1:07.29* 1:02.49* 57.69* 55.29* 52.89* 50.49* 200 Fly 2:30.19* 2:19.49* 2:08.69* 2:03.39* 1:57.99* 1:52.69* 200 IM 2:31.29* 2:20.49* 2:09.69* 2:04.29* 1:58.89* 1:53.49* 400 IM 5:23.49* 5:00.39* 4:37.29* 4:25.69* 4:14.19* 4:02.59*
NATIONAL TIME STANDARDS – SHORT COURSE YARDS 11-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING GULF & NATIONAL AGE GROUP TIME STANDARDS 2013-2016 SHORT COURSE - METERS
B Min BB Min A Min AA Min AAA Min AAAA Min GIRLS 10 & UNDER 50 Free 43.59* 39.39* 35.19* 33.79* 32.39* 30.99* 100 Free 1:40.29* 1:29.59* 1:18.89* 1:15.39* 1:11.79* 1:08.29* 200 Free 3:41.19 3:16.99 2:52.79 2:44.69 2:36.59 2:28.59 400 Free 7:26.79 6:42.09 5:57.39 5:42.49 5:27.69 5:12.79 50 Back 53.69* 47.79* 41.99* 39.99* 37.99* 36.09* 100 Back 1:56.19* 1:43.29* 1:30.39* 1:26.09* 1:21.79* 1:17.49* 50 Breast 59.19 52.79 46.49 44.29 42.19 40.09 100 Breast 2:11.89* 1:57.29* 1:42.69* 1:37.79* 1:32.89* 1:27.99* 50 Fly 53.09* 46.79* 40.49* 38.39* 36.39* 34.29* 100 Fly 2:07.69* 1:50.89* 1:34.19* 1:28.69* 1:23.09* 1:17.49* 100 IM 1:55.19* 1:42.99* 1:30.69* 1:26.59* 1:22.49* 1:18.49* 200 IM 4:03.49* 3:37.99* 3:12.39* 3:03.89* 2:55.39* 2:46.89*
GIRLS 11 & 12 50 Free 37.69* 35.09* 32.49* 31.19* 29.89* 28.49* 100 Free 1:21.29 1:15.49 1:09.69 1:06.79 1:03.89 1:00.99 200 Free 2:58.09* 2:45.39* 2:32.69* 2:26.29* 2:19.99* 2:13.59* 400 Free 6:16.69* 5:49.79* 5:22.89* 5:09.39* 4:55.99* 4:42.49* 800 Free 12:57.19* 12:01.69* 11:06.19* 10:38.49* 10:10.69* 9:42.89* 1500 Free 24:52.69* 23:06.09* 21:19.49* 20:26.19* 19:32.89* 18:39.59* 50 Back 42.89* 39.79* 36.79* 35.19* 33.69* 32.19* 100 Back 1:35.29* 1:27.79* 1:20.29* 1:16.59* 1:12.79* 1:09.09* 200 Back 3:18.29* 3:04.19* 2:49.99* 2:42.89* 2:35.79* 2:28.69* 50 Breast 48.29* 44.79* 41.39* 39.69* 37.89* 36.19* 100 Breast 1:45.89* 1:37.99* 1:30.19* 1:26.29* 1:22.39* 1:18.49* 200 Breast 3:47.49* 3:31.19* 3:14.99* 3:06.89* 2:58.69* 2:50.59* 50 Fly 41.19* 38.19* 35.29* 33.79* 32.39* 30.89* 100 Fly 1:35.29* 1:27.69* 1:20.09* 1:16.29* 1:12.49* 1:08.69* 200 Fly 3:21.49* 3:07.19* 2:52.79* 2:45.59* 2:38.39* 2:31.19* 100 IM 1:34.49* 1:27.79* 1:20.99* 1:17.69* 1:14.29* 1:10.89* 200 IM 3:21.69* 3:07.29* 2:52.89* 2:45.69* 2:38.49* 2:31.29* 400 IM 7:10.39* 6:39.69* 6:08.89* 5:53.59* 5:38.19* 5:22.79*
GIRLS 13 & 14 50 Free 36.29* 33.69* 31.09* 29.79* 28.59* 27.29* 100 Free 1:18.89* 1:13.29* 1:07.59* 1:04.79* 1:01.99* 59.19* 200 Free 2:50.29* 2:38.19* 2:25.99* 2:19.89* 2:13.89* 2:07.79* 400 Free 6:00.39 5:34.59 5:08.89 4:55.99 4:43.19 4:30.29 800 Free 12:22.89 11:29.89 10:36.79 10:10.29 9:43.69 9:17.19 1500 Free 23:25.99 21:45.59 20:05.09 19:14.89 18:24.69 17:34.49 100 Back 1:26.49* 1:20.39* 1:14.19* 1:11.09* 1:07.99* 1:04.89* 200 Back 3:05.99* 2:52.79* 2:39.49* 2:32.79* 2:26.19* 2:19.49* 100 Breast 1:39.29* 1:32.19* 1:25.09* 1:21.59* 1:17.99* 1:14.49* 200 Breast 3:34.99 3:19.69 3:04.29 2:56.59 2:48.89 2:41.29 100 Fly 1:25.89* 1:19.79* 1:13.59* 1:10.59* 1:07.49* 1:04.39* 200 Fly 3:10.49* 2:56.89* 2:43.29* 2:36.49* 2:29.69* 2:22.89* 200 IM 3:12.09* 2:58.39* 2:44.69* 2:37.79* 2:30.99* 2:24.09* 400 IM 6:47.19* 6:18.09* 5:48.99* 5:34.49* 5:19.99* 5:05.39*
11-6 NATIONAL TIME STANDARDS – SHORT COURSE METERS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
B Min BB Min A Min AA Min AAA Min AAAA Min GIRLS 15 & 16 50 Free 35.69* 33.19* 30.59* 29.29* 28.09* 26.79* 100 Free 1:17.29* 1:11.79* 1:06.29* 1:03.49* 1:00.79* 57.99* 200 Free 2:47.39* 2:35.39* 2:23.49* 2:17.49* 2:11.49* 2:05.59* 400 Free 5:51.89* 5:26.69* 5:01.59* 4:48.99* 4:36.49* 4:23.89* 800 Free 12:08.09* 11:16.09* 10:24.09* 9:58.09* 9:32.09* 9:06.09* 1500 Free 22:58.19* 21:19.79* 19:41.29* 18:52.09* 18:02.89* 17:13.69* 100 Back 1:24.29* 1:18.29* 1:12.19* 1:09.19* 1:06.19* 1:03.19* 200 Back 3:02.79* 2:49.79* 2:36.69* 2:30.19* 2:23.69* 2:17.09* 100 Breast 1:36.69* 1:29.79* 1:22.89* 1:19.39* 1:15.99* 1:12.49* 200 Breast 3:29.89 3:14.89 2:59.89 2:52.39 2:44.89 2:37.39 100 Fly 1:24.19* 1:18.19* 1:12.09* 1:09.09* 1:06.09* 1:03.09* 200 Fly 3:04.29* 2:51.09* 2:37.99* 2:31.39* 2:24.79* 2:18.19* 200 IM 3:07.29* 2:53.89* 2:40.59* 2:33.89* 2:27.19* 2:20.49* 400 IM 6:36.09* 6:07.89* 5:39.59* 5:25.39* 5:11.29* 4:57.09*
GIRLS 17 & 18 50 Free 35.39* 32.89* 30.29* 29.09* 27.79* 26.59* 100 Free 1:16.69* 1:11.19* 1:05.69* 1:02.99* 1:00.29* 57.49* 200 Free 2:45.59* 2:33.79* 2:21.99* 2:15.99* 2:10.09* 2:04.19* 400 Free 5:49.49* 5:24.59* 4:59.59* 4:47.09* 4:34.69* 4:22.19* 800 Free 12:03.09* 11:11.39* 10:19.79* 9:53.89* 9:28.09* 9:02.29* 1500 Free 22:53.09* 21:14.99* 19:36.89* 18:47.89* 17:58.89* 17:09.79* 100 Back 1:23.19* 1:17.29* 1:11.29* 1:08.39* 1:05.39* 1:02.39* 200 Back 2:59.69* 2:46.89* 2:34.09* 2:27.59* 2:21.19* 2:14.79* 100 Breast 1:34.89* 1:28.19* 1:21.39* 1:17.99* 1:14.59* 1:11.19* 200 Breast 3:26.49* 3:11.69* 2:56.99* 2:49.59* 2:42.19* 2:34.89* 100 Fly 1:22.79* 1:16.89* 1:10.99* 1:07.99* 1:05.09* 1:02.09* 200 Fly 3:03.29* 2:50.19* 2:37.09* 2:30.59* 2:24.09* 2:17.49* 200 IM 3:04.89* 2:51.69* 2:38.49* 2:31.89* 2:25.29* 2:18.69* 400 IM 6:33.19* 6:05.09* 5:36.99* 5:22.99* 5:08.89* 4:54.89*
NATIONAL TIME STANDARDS – SHORT COURSE METERS 11-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING GULF & NATIONAL AGE GROUP TIME STANDARDS 2013-2016 SHORT COURSE - METERS
B Min BB Min A Min AA Min AAA Min AAAA Min BOYS 10 & UNDER 50 Free 42.59* 38.59* 34.69* 33.29* 31.99* 30.69* 100 Free 1:37.79* 1:27.69* 1:17.59* 1:14.19* 1:10.89* 1:07.49* 200 Free 3:28.89* 3:08.09* 2:47.19* 2:40.19* 2:33.19* 2:26.29* 400 Free 7:20.09* 6:36.09* 5:52.09* 5:37.39* 5:22.69* 5:08.09* 50 Back 53.69* 47.79* 41.79* 39.79* 37.79* 35.79* 100 Back 1:52.19* 1:40.49* 1:28.69* 1:24.79* 1:20.79* 1:16.89* 50 Breast 58.79* 52.49* 46.29* 44.19* 42.09* 39.99* 100 Breast 2:07.19* 1:54.09* 1:40.89* 1:36.59* 1:32.19* 1:27.79* 50 Fly 51.59* 45.79* 39.99* 38.09* 36.09* 34.19* 100 Fly 2:06.09* 1:49.89* 1:33.69* 1:28.29* 1:22.89* 1:17.49* 100 IM 1:51.19* 1:40.09* 1:28.99* 1:25.29* 1:21.59* 1:17.89* 200 IM 4:02.99* 3:37.89* 3:12.79* 3:04.39* 2:56.09* 2:47.69*
BOYS 11 & 12 50 Free 36.59* 33.99* 31.29* 29.99* 28.69* 27.39* 100 Free 1:19.79* 1:14.09* 1:08.39* 1:05.49* 1:02.69* 59.79* 200 Free 2:53.69* 2:41.29* 2:28.89* 2:22.69* 2:16.49* 2:10.29* 400 Free 6:10.19* 5:43.79* 5:17.39* 5:04.09* 4:50.89* 4:37.69* 800 Free 12:44.79* 11:50.19* 10:55.59* 10:28.29* 10:00.99* 9:33.59* 1500 Free 24:35.69* 22:50.29* 21:04.89* 20:12.19* 19:19.49* 18:26.79* 50 Back 43.09* 39.79* 36.59* 34.89* 33.29* 31.59* 100 Back 1:32.89* 1:25.59* 1:18.29* 1:14.59* 1:10.99* 1:07.29* 200 Back 3:13.69* 2:59.89* 2:46.09* 2:39.09* 2:32.19* 2:25.29* 50 Breast 48.39* 44.59* 40.79* 38.89* 36.99* 34.99* 100 Breast 1:43.49* 1:35.59* 1:27.69* 1:23.69* 1:19.79* 1:15.79* 200 Breast 3:38.39* 3:22.79* 3:07.19* 2:59.39* 2:51.59* 2:43.79* 50 Fly 41.69* 38.39* 34.99* 33.39* 31.69* 29.99* 100 Fly 1:33.39* 1:25.69* 1:17.99* 1:14.19* 1:10.39* 1:06.49* 200 Fly 3:16.79* 3:02.69* 2:48.69* 2:41.69* 2:34.59* 2:27.59* 100 IM 1:31.89* 1:25.19* 1:18.59* 1:15.19* 1:11.89* 1:08.59* 200 IM 3:20.79* 3:05.69* 2:50.59* 2:42.99* 2:35.49* 2:27.99* 400 IM 6:59.99* 6:29.99* 5:59.99* 5:44.99* 5:29.99* 5:14.99*
BOYS 13 & 14 50 Free 33.49* 31.19* 28.79* 27.59* 26.39* 25.19* 100 Free 1:13.29* 1:08.09* 1:02.79* 1:00.19* 57.59* 54.99* 200 Free 2:39.69* 2:28.29* 2:16.89* 2:11.19* 2:05.49* 1:59.79* 400 Free 5:40.89* 5:16.49* 4:52.19* 4:39.99* 4:27.79* 4:15.69* 800 Free 11:44.69* 10:54.39* 10:03.99* 9:38.89* 9:13.69* 8:48.49* 1500 Free 22:20.49 20:44.69 19:08.99 18:21.09 17:33.29 16:45.39 100 Back 1:21.29* 1:15.49* 1:09.69* 1:06.79* 1:03.89* 1:00.99* 200 Back 2:54.99* 2:42.49* 2:29.99* 2:23.79* 2:17.49* 2:11.29* 100 Breast 1:31.29* 1:24.79* 1:18.29* 1:14.99* 1:11.69* 1:08.49* 200 Breast 3:19.79* 3:05.49* 2:51.19* 2:44.09* 2:36.99* 2:29.79* 100 Fly 1:19.79* 1:14.09* 1:08.39* 1:05.59* 1:02.69* 59.89* 200 Fly 2:57.99* 2:45.29* 2:32.59* 2:26.19* 2:19.79* 2:13.49* 200 IM 2:59.79* 2:46.89* 2:34.09* 2:27.69* 2:21.29* 2:14.79* 400 IM 6:21.19* 5:53.99* 5:26.69* 5:13.09* 4:59.49* 4:45.89*
11-8 NATIONAL TIME STANDARDS – SHORT COURSE METERS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
B Min BB Min A Min AA Min AAA Min AAAA Min BOYS 15 & 16 50 Free 31.99* 29.69* 27.39* 26.29* 25.19* 23.99* 100 Free 1:09.89* 1:04.89* 59.89* 57.39* 54.89* 52.39* 200 Free 2:33.29* 2:22.29* 2:11.39* 2:05.89* 2:00.49* 1:54.99* 400 Free 5:28.59* 5:05.09* 4:41.69* 4:29.89* 4:18.19* 4:06.49* 800 Free 11:20.09* 10:31.49* 9:42.89* 9:18.59* 8:54.29* 8:30.09* 1500 Free 21:39.09* 20:06.29* 18:33.49* 17:47.09* 17:00.69* 16:14.29* 100 Back 1:16.99* 1:11.49* 1:05.99* 1:03.29* 1:00.49* 57.79* 200 Back 2:47.49* 2:35.49* 2:23.59* 2:17.59* 2:11.59* 2:05.59* 100 Breast 1:27.49* 1:21.29* 1:14.99* 1:11.89* 1:08.79* 1:05.69* 200 Breast 3:10.89* 2:57.29* 2:43.69* 2:36.89* 2:29.99* 2:23.19* 100 Fly 1:15.99* 1:10.59* 1:05.09* 1:02.39* 59.69* 56.99* 200 Fly 2:49.39* 2:37.29* 2:25.19* 2:19.09* 2:13.09* 2:06.99* 200 IM 2:50.49* 2:38.29* 2:26.19* 2:20.09* 2:13.99* 2:07.89* 400 IM 6:07.19* 5:40.99* 5:14.79* 5:01.69* 4:48.49* 4:35.39*
BOYS 17 & 18 50 Free 31.29* 29.09* 26.79* 25.69* 24.59* 23.49* 100 Free 1:08.39* 1:03.49* 58.59* 56.19* 53.79* 51.29* 200 Free 2:30.29* 2:19.59* 2:08.79* 2:03.49* 1:58.09* 1:52.69* 400 Free 5:22.29* 4:59.29* 4:36.29* 4:24.79* 4:13.29* 4:01.79* 800 Free 11:15.39* 10:27.19* 9:38.89* 9:14.79* 8:50.69* 8:26.59* 1500 Free 21:20.79* 19:49.29* 18:17.79* 17:32.09* 16:46.29* 16:00.59* 100 Back 1:14.79* 1:09.49* 1:04.19* 1:01.49* 58.79* 56.09* 200 Back 2:42.89* 2:31.19* 2:19.59* 2:13.79* 2:07.99* 2:02.19* 100 Breast 1:25.49* 1:19.39* 1:13.29* 1:10.19* 1:07.19* 1:04.09* 200 Breast 3:04.69* 2:51.49* 2:38.29* 2:31.69* 2:25.09* 2:18.49* 100 Fly 1:14.39* 1:09.09* 1:03.79* 1:01.09* 58.49* 55.79* 200 Fly 2:45.99* 2:34.09* 2:22.29* 2:16.29* 2:10.39* 2:04.49* 200 IM 2:47.09* 2:35.19* 2:23.29* 2:17.29* 2:11.29* 2:05.39* 400 IM 5:57.39* 5:31.89* 5:06.39* 4:53.59* 4:40.79* 4:28.09*
NATIONAL TIME STANDARDS – SHORT COURSE METERS 11-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING GULF & NATIONAL AGE GROUP TIME STANDARDS 2013-2016 LONG COURSE - METERS
B Min BB Min A Min AA Min AAA Min AAAA Min GIRLS 10 & UNDER 50 Free 44.99* 40.69* 36.29* 34.89* 33.39* 31.99* 100 Free 1:43.09* 1:32.19* 1:21.19* 1:17.49* 1:13.89* 1:10.19* 200 Free 3:48.49* 3:23.39* 2:58.39* 2:50.09* 2:41.69* 2:33.39* 400 Free 7:37.29 6:51.59 6:05.89 5:50.59 5:35.39 5:20.19 50 Back 55.69* 49.59* 43.49* 41.49* 39.39* 37.39* 100 Back 2:02.39 1:48.79* 1:35.19* 1:30.69 1:26.19 1:21.59* 50 Breast 1:01.29* 54.69* 48.09* 45.89* 43.69* 41.49* 100 Breast 2:16.89* 2:01.69* 1:46.49* 1:41.49* 1:36.39* 1:31.29* 50 Fly 54.39* 47.89* 41.49* 39.39* 37.19* 35.09* 100 Fly 2:11.59* 1:54.39* 1:37.09* 1:31.39* 1:25.69* 1:19.89* 200 IM 4:11.19* 3:44.89* 3:18.49* 3:09.79* 3:00.99* 2:52.19*
GIRLS 11 & 12
50 Free 38.69* 35.99* 33.39* 31.99* 30.69* 29.29* 100 Free 1:25.59* 1:19.49* 1:13.39* 1:10.29* 1:07.29* 1:04.19* 200 Free 3:03.79* 2:50.69* 2:37.59* 2:30.99* 2:24.39* 2:17.89* 400 Free 6:23.89* 5:56.49* 5:29.09* 5:15.39* 5:01.69* 4:47.99* 800 Free 13:27.89* 12:30.19* 11:32.49* 11:03.59* 10:34.79* 10:05.89* 1500 Free 25:45.79* 23:55.39* 22:04.99* 21:09.79* 20:14.59* 19:19.39* 50 Back 44.89* 41.69* 38.49* 36.89* 35.29* 33.69* 100 Back 1:38.89 1:31.09 1:23.29 1:19.39 1:15.49 1:11.59 200 Back 3:27.69* 3:12.89* 2:57.99* 2:50.59* 2:43.19* 2:35.79* 50 Breast 49.09 45.59 42.09 40.39 38.59 36.89 100 Breast 1:49.99 1:41.89 1:33.79 1:29.69 1:25.59 1:21.59 200 Breast 3:55.89* 3:38.99* 3:22.19* 3:13.79* 3:05.39* 2:56.89* 50 Fly 41.79* 38.79* 35.79* 34.29* 32.79* 31.29* 100 Fly 1:37.49* 1:29.69* 1:21.89* 1:17.99* 1:14.09* 1:10.19* 200 Fly 3:29.09 3:14.19 2:59.29 2:51.79 2:44.29 2:36.89 200 IM 3:28.69* 3:13.79* 2:58.89* 2:51.39* 2:43.99* 2:36.49* 400 IM 7:23.89* 6:52.19* 6:20.49* 6:04.59* 5:48.79* 5:32.89*
GIRLS 13 & 14 50 Free 37.59* 34.89* 32.19* 30.89* 29.49* 28.19* 100 Free 1:21.29* 1:15.49* 1:09.69* 1:06.79* 1:03.89* 1:00.99* 200 Free 2:55.19* 2:42.69* 2:30.19* 2:23.89* 2:17.69* 2:11.39* 400 Free 6:07.39* 5:41.19* 5:14.89* 5:01.79* 4:48.69* 4:35.59* 800 Free 12:35.99 11:41.99 10:47.99 10:20.99 9:53.99 9:26.99 1500 Free 24:06.39 22:23.09 20:39.79 19:48.09 18:56.49 18:04.79 100 Back 1:30.09* 1:23.69* 1:17.19* 1:13.99* 1:10.79* 1:07.59* 200 Back 3:13.29* 2:59.49* 2:45.69* 2:38.79* 2:31.89* 2:24.99* 100 Breast 1:42.89* 1:35.49* 1:28.19* 1:24.49* 1:20.79* 1:17.19* 200 Breast 3:42.69* 3:26.79* 3:10.89* 3:02.89* 2:54.99* 2:46.99* 100 Fly 1:28.29* 1:21.99* 1:15.69* 1:12.59* 1:09.39* 1:06.29* 200 Fly 3:13.29* 2:59.49* 2:45.69* 2:38.79* 2:31.89* 2:24.99* 200 IM 3:19.49* 3:05.29* 2:50.99* 2:43.89* 2:36.79* 2:29.69* 400 IM 7:00.49* 6:30.39* 6:00.39* 5:45.39* 5:30.39* 5:15.39*
11-10 NATIONAL TIME STANDARDS – LONG COURSE METERS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
B Min BB Min A Min AA Min AAA Min AAAA Min GIRLS 15 & 16 50 Free 36.99* 34.29* 31.69* 30.39* 29.09* 27.69* 100 Free 1:19.79* 1:14.09* 1:08.39* 1:05.49* 1:02.69* 59.79* 200 Free 2:51.79 2:39.49 2:27.19 2:21.09 2:14.99 2:08.79 400 Free 6:00.39 5:34.69 5:08.89 4:55.99 4:43.19 4:30.29 800 Free 12:23.29 11:30.19 10:37.09 10:10.59 9:44.09 9:17.49 1500 Free 23:52.49* 22:10.19* 20:27.89* 19:36.69* 18:45.59* 17:54.39* 100 Back 1:28.69* 1:22.29* 1:15.99* 1:12.79* 1:09.69* 1:06.49* 200 Back 3:09.29* 2:55.79* 2:42.29* 2:35.49* 2:28.79* 2:21.99* 100 Breast 1:41.09 1:33.89 1:26.69 1:23.09 1:19.39* 1:15.79 200 Breast 3:36.59 3:21.19 3:05.69 2:57.99 2:50.19 2:42.49 100 Fly 1:26.09* 1:19.99* 1:13.89* 1:10.79* 1:07.69* 1:04.59* 200 Fly 3:09.39* 2:55.89* 2:42.29* 2:35.59* 2:28.79* 2:22.09* 200 IM 3:14.79* 3:00.89* 2:46.99* 2:39.99* 2:33.09* 2:26.09* 400 IM 6:47.89* 6:18.79* 5:49.69* 5:35.09* 5:20.49* 5:05.99*
GIRLS 17 & 18 50 Free 36.79 34.09 31.49 30.19 28.89 27.59 100 Free 1:19.69* 1:13.99* 1:08.29* 1:05.39* 1:02.59* 59.79* 200 Free 2:50.89* 2:38.69* 2:26.49* 2:20.39* 2:14.29* 2:08.19* 400 Free 5:58.99* 5:33.29* 5:07.69* 4:54.89* 4:42.09* 4:29.19* 800 Free 12:19.59 11:26.79 10:33.99 10:07.59 9:41.09 9:14.69 1500 Free 23:39.89 21:58.49 20:17.09 19:26.39 18:35.59 17:44.89 100 Back 1:28.39* 1:22.09* 1:15.79* 1:12.69* 1:09.49* 1:06.29* 200 Back 3:09.59* 2:56.09* 2:42.49* 2:35.79* 2:28.99* 2:22.19* 100 Breast 1:39.59 1:32.49 1:25.29 1:21.79 1:18.19 1:14.69 200 Breast 3:34.79* 3:19.39* 3:04.09* 2:56.39* 2:48.79* 2:41.09* 100 Fly 1:25.59 1:19.49 1:13.39 1:10.29 1:07.29 1:04.19 200 Fly 3:08.49 2:55.09 2:41.59 2:34.89 2:28.09 2:21.39 200 IM 3:13.29* 2:59.49* 2:45.69* 2:38.79* 2:31.89* 2:24.99* 400 IM 6:47.49* 6:18.39* 5:49.29* 5:34.69* 5:20.19* 5:05.59*
NATIONAL TIME STANDARDS – LONG COURSE METERS 11-11 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING GULF & NATIONAL AGE GROUP TIME STANDARDS 2013-2016 LONG COURSE - METERS
B Min BB Min A Min AA Min AAA Min AAAA Min BOYS 10 & UNDER 50 Free 43.79* 39.69* 35.69* 34.29* 32.89* 31.59* 100 Free 1:41.29* 1:30.89* 1:20.39* 1:16.89* 1:13.39* 1:09.99* 200 Free 3:34.79* 3:13.29* 2:51.89* 2:44.69* 2:37.49* 2:30.39* 400 Free 7:30.59* 6:45.49* 6:00.49* 5:45.49* 5:30.39* 5:15.39* 50 Back 55.69* 49.49* 43.29* 41.29* 39.19* 37.09* 100 Back 1:56.09* 1:43.89* 1:31.69* 1:27.69* 1:23.59* 1:19.59* 50 Breast 1:01.19* 54.69* 48.19* 45.99* 43.89* 41.69* 100 Breast 2:13.39* 1:59.59* 1:45.79* 1:41.19* 1:36.59* 1:31.99* 50 Fly 52.79* 46.79* 40.89* 38.89* 36.89* 34.99* 100 Fly 2:09.69* 1:52.99* 1:36.39* 1:30.79* 1:25.19* 1:19.69* 200 IM 4:08.89* 3:43.19* 3:17.49* 3:08.89* 3:00.29* 2:51.79*
BOYS 11 & 12 50 Free 37.79* 35.09* 32.49* 31.09* 29.79 28.39* 100 Free 1:22.19* 1:16.29* 1:10.49* 1:07.49* 1:04.59* 1:01.69* 200 Free 2:59.29* 2:46.49* 2:33.69* 2:27.29* 2:20.89* 2:14.49* 400 Free 6:15.49* 5:48.69* 5:21.89* 5:08.49* 4:55.09* 4:41.59* 800 Free 13:16.79* 12:19.89* 11:22.99* 10:54.59* 10:26.09* 9:57.59* 1500 Free 25:25.19* 23:36.19* 21:47.29* 20:52.79* 19:58.29* 19:03.89* 50 Back 44.89* 41.49* 37.99* 36.29* 34.59* 32.89* 100 Back 1:37.89* 1:30.19* 1:22.49* 1:18.59* 1:14.79* 1:10.89* 200 Back 3:23.29* 3:08.79* 2:54.29* 2:46.99* 2:39.79* 2:32.49* 50 Breast 49.89* 45.99* 41.99* 40.09* 38.09* 36.19* 100 Breast 1:48.29* 1:39.99* 1:31.69* 1:27.59* 1:23.49* 1:19.29* 200 Breast 3:49.99* 3:33.59* 3:17.09* 3:08.89* 3:00.69* 2:52.49* 50 Fly 42.69* 39.29* 35.89* 34.09* 32.39* 30.69* 100 Fly 1:36.99* 1:28.99* 1:20.99* 1:17.09* 1:13.09* 1:09.09* 200 Fly 3:23.59* 3:08.99* 2:54.49* 2:47.19* 2:39.99* 2:32.69* 200 IM 3:27.79* 3:12.19* 2:56.59* 2:48.79* 2:40.99* 2:33.19* 400 IM 7:14.59* 6:43.59* 6:12.59* 5:56.99* 5:41.49* 5:25.99*
BOYS 13 & 14 50 Free 34.39* 31.99* 29.49* 28.29* 27.09* 25.79* 100 Free 1:16.19* 1:10.79* 1:05.29* 1:02.59* 59.89* 57.19* 200 Free 2:45.69* 2:33.79* 2:21.99* 2:16.09* 2:10.19* 2:04.29* 400 Free 5:53.19* 5:27.89* 5:02.69* 4:50.09* 4:37.49* 4:24.89* 800 Free 12:14.09* 11:21.69* 10:29.19* 10:02.99* 9:36.79* 9:10.59* 1500 Free 23:14.99 21:35.29 19:55.69 19:05.89 18:16.09 17:26.19 100 Back 1:25.89* 1:19.69* 1:13.59* 1:10.49* 1:07.49* 1:04.39* 200 Back 3:03.89* 2:50.79* 2:37.69* 2:31.09* 2:24.49* 2:17.99* 100 Breast 1:34.89 1:28.09 1:21.29 1:17.89 1:14.59 1:11.19 200 Breast 3:30.29* 3:15.19* 3:00.19* 2:52.69* 2:45.19* 2:37.69* 100 Fly 1:22.19* 1:16.29* 1:10.39* 1:07.49* 1:04.59* 1:01.59* 200 Fly 3:02.59* 2:49.59* 2:36.59* 2:29.99* 2:23.49* 2:16.99* 200 IM 3:07.79* 2:54.39* 2:40.99* 2:34.29* 2:27.59* 2:20.89* 400 IM 6:38.19* 6:09.69* 5:41.29* 5:27.09* 5:12.89* 4:58.59*
11-12 NATIONAL TIME STANDARDS – LONG COURSE METERS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
B Min BB Min A Min AA Min AAA Min AAAA Min BOYS 15 & 16 50 Free 32.59* 30.19* 27.89* 26.79* 25.59* 24.39* 100 Free 1:12.59* 1:07.39* 1:02.19* 59.59* 56.99* 54.39* 200 Free 2:39.89* 2:28.49* 2:17.09* 2:11.29* 2:05.59* 1:59.89* 400 Free 5:37.89* 5:13.79* 4:49.59* 4:37.59* 4:25.49* 4:13.39* 800 Free 11:41.89* 10:51.79* 10:01.59* 9:36.59* 9:11.49* 8:46.39* 1500 Free 22:18.99* 20:43.39* 19:07.79* 18:19.89* 17:32.09* 16:44.29* 100 Back 1:21.29* 1:15.49* 1:09.69* 1:06.79* 1:03.89* 1:00.99* 200 Back 2:53.79* 2:41.39* 2:28.89* 2:22.69* 2:16.49* 2:10.29* 100 Breast 1:32.49* 1:25.89* 1:19.29* 1:15.99* 1:12.69* 1:09.39* 200 Breast 3:19.29* 3:05.09* 2:50.79* 2:43.69* 2:36.59* 2:29.49* 100 Fly 1:18.19* 1:12.69* 1:07.09* 1:04.29* 1:01.49* 58.69* 200 Fly 2:53.89* 2:41.49* 2:29.09* 2:22.89* 2:16.69* 2:10.49* 200 IM 2:58.19* 2:45.49* 2:32.79* 2:26.39* 2:20.09* 2:13.69* 400 IM 6:18.59* 5:51.59* 5:24.49* 5:10.99* 4:57.49* 4:43.99*
BOYS 17 & 18 50 Free 32.59 30.29 27.99 26.79 25.69 24.49 100 Free 1:11.49* 1:06.39* 1:01.29* 58.69* 56.19* 53.59* 200 Free 2:37.09* 2:25.89* 2:14.69* 2:09.09* 2:03.49* 1:57.89* 400 Free 5:33.69* 5:09.89* 4:45.99* 4:34.09* 4:22.19* 4:10.29* 800 Free 11:33.29* 10:43.79* 9:54.19* 9:29.49* 9:04.69* 8:39.99* 1500 Free 22:00.59* 20:26.29* 18:51.99* 18:04.79* 17:17.59* 16:3.49* 100 Back 1:20.09* 1:14.39* 1:08.69* 1:05.79* 1:02.89* 1:00.09* 200 Back 2:53.69* 2:41.29* 2:28.89* 2:22.69* 2:16.49* 2:10.29* 100 Breast 1:29.89* 1:23.49* 1:17.09* 1:13.89* 1:10.69* 1:07.39* 200 Breast 3:13.69* 2:59.89* 2:46.09* 2:39.09* 2:32.19* 2:25.29* 100 Fly 1:16.29* 1:10.89* 1:05.39* 1:02.69* 59.99* 57.29* 200 Fly 2:51.09 2:38.89 2:26.69 2:20.49 2:14.39 2:08.29 200 IM 2:55.19* 2:42.69* 2:30.19* 2:23.89* 2:17.69* 2:11.39* 400 IM 6:12.89* 5:46.29* 5:19.59* 5:06.29* 4:52.99* 4:39.69*
NATIONAL TIME STANDARDS – LONG COURSE METERS 11-13 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING GULF CHAMPS TIME STANDARDS 2014-2015
GIRLS BOYS SCY SCM LCM 10 & UNDER SCY SCM LCM 33.19 37.09 36.09 50 FREE 33.09 36.69 38.69 1:10.29 1:17.29 1:19.99 100 FREE 1:12.19 1:20.39 1:23.89 2:40.29 2:57.09 3:03.49 200 FREE 2:39.29 2:56.29 3:00.69 6:52.39 5:56.09 6:11.39 500/400 FR 6:47.09 5:52.39 6:15.69 39.19 43.59 46.09 50 BACK 38.69 42.59 45.39 1:23.79 1:32.29 1:34.49 100 BACK 1:28.79 1:35.69 1:39.99 43.79 48.59 49.79 50 BREAST 44.19 49.29 51.39 1:36.79 1:47.99 1:50.29 100 BREAST 1:37.99 1:48.59 1:52.99 37.69 41.99 43.49 50 FLY 38.59 42.69 44.99 1:29.89 1:38.99 1:42.39 100 FLY 1:31.29 1:39.09 1:45.99 1:23.99 1:32.29 100 IM 1:22.99 1:31.69 2:57.49 3:15.89 3:25.59 200 IM 3:01.19 3:20.09 3:25.99
11 & 12 28.09 31.09 31.69 50 FREE 28.79 31.99 33.79 1:01.89 1:07.59 1:07.99 100 FREE 1:04.99 1:10.29 1:12.59 2:14.29 2:27.99 2:29.49 200 FREE 2:18.09 2:28.29 2:37.49 5:53.89 5:05.59 5:16.59 500/400 FR 5:58.29 5:10.09 5:25.79 33.29 37.09 38.19 50 BACK 34.29 37.99 40.29 1:11.39 1:18.49 1:21.29 100 BACK 1:13.99 1:21.99 1:24.79 2:33.39 2:49.99 3:02.39 200 BACK 2:36.99 2:54.09 3:03.99 37.39 41.59 42.89 50 BREAST 38.79 42.99 44.99 1:21.69 1:30.89 1:31.99 100 BREAST 1:22.99 1:31.29 1:38.99 2:52.99 3:18.59 3:14.69 200 BREAST 3:03.19 3:25.19 3:25.99 31.79 35.09 35.19 50 FLY 33.59 37.09 37.59 1:11.29 1:18.39 1:18.19 100 FLY 1:13.99 1:20.69 1:25.99 2:45.69 3:02.09 3:00.09 200 FLY 2:47.69 3:00.09 3:05.99 1:11.59 1:18.79 100 IM 1:13.19 1:21.69 2:31.49 2:47.19 2:45.79 200 IM 2:37.99 2:53.49 2:56.39
11-14 GULF CHAMPS TIME STANDARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GIRLS BOYS SCY SCM LCM 13 & 14 SCY SCM LCM 26.69 29.59 30.19 50 FREE 25.49 27.09 29.09 58.19 1:03.99 1:04.99 100 FREE 55.49 1:00.99 1:02.39 2:04.59 2:17.29 2:21.49 200 FREE 2:01.79 2:13.09 2:17.49 5:29.69 4:49.09 4:57.39 500/400 FR 5:26.89 4:38.99 4:53.29 11:42.29 10:11.49 10:20.49 1000/800 FR 11:24.49 9:58.99 10:17.29 19:29.19 19:16.69 20:39.79 1650/1500 19:05.79 18:44.79 20:14.39 1:06.29 1:12.69 1:16.69 100 BACK 1:04.09 1:10.29 1:13.29 2:21.29 2:37.09 2:45.09 200 BACK 2:19.09 2:34.49 2:42.19 1:16.29 1:25.19 1:27.19 100 BREAST 1:14.19 1:21.19 1:24.49 2:44.99 3:04.49 3:04.79 200 BREAST 2:40.29 3:03.09 3:07.39 1:04.99 1:12.09 1:13.29 100 FLY 1:02.29 1:08.29 1:11.99 2:26.29 2:40.79 2:52.59 200 FLY 2:21.59 2:34.89 2:46.59 2:20.69 2:35.19 2:40.79 200 IM 2:15.49 2:30.09 2:37.89 4:57.19 5:33.09 5:43.59 400 IM 4:47.39 5:20.29 5:54.79
SENIOR 26.19 29.19 29.59 50 FREE 22.99 25.49 25.99 56.49 1:02.19 1:03.89 100 FREE 50.49 55.79 57.89 2:03.09 2:15.69 2:17.79 200 FREE 1:51.79 2:03.79 2:07.59 5:27.09 4:42.39 4:46.29 500/400 FR 4:56.49 4:16.59 4:32.69 11:30.99 10:01.69 10:05.49 1000/800 FR 11:19.49 9:54.59 10:04.59 19:16.49 19:04.09 20:28.49 1650/1500 18:57.79 18:36.89 19:22.99 1:04.69 1:11.09 1:16.09 100 BACK 57.39 1:03.89 1:09.39 2:18.89 2:33.99 2:43.09 200 BACK 2:09.69 2:24.09 2:32.89 1:13.79 1:22.39 1:26.09 100 BREAST 1:06.99 1:14.39 1:17.69 2:38.99 2:57.79 3:09.99 200 BREAST 2:25.59 2:43.29 2:49.09 1:02.69 1:08.09 1:11.19 100 FLY 56.19 1:01.49 1:03.59 2:21.69 2:29.19 2:40.89 200 FLY 2:04.49 2:16.19 2:27.09 2:18.79 2:33.19 2:38.39 200 IM 2:06.39 2:19.59 2:27.09 4:53.19 5:23.29 5:37.09 400 IM 4:34.59 5:03.99 5:20.29
GULF CHAMPS TIME STANDARDS 11-15 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING TAGS TIME STANDARDS 2013
Girls Short Course Yards Boys
10 & U 11-12 13-14 13-14 11-12 10 & U 29.59 26.89- 25.49 50 FR 23.49- 26.39- 29.69 1:05.09- 57.69- 54.79- 100 FR 51.29- 57.19- 1:05.19 2:20.99 2:05.49- 1:58.49- 200 FR 1:51.59- 2:03.69- 2:21.99 6:13.89 5:31.79- 5:15.69 500 FR 5:00.19- 5:27.89- 6:13.29- 10:53.99 1000 FR 10:20.39 18:23.99 1650 FR 17:38.09 34.59 30.79 50 BK 30.69 34.79- 1:14.09- 1:05.39- 1:01.29- 100 BK 58.09- 1:05.49 1:15.19 2:19.99- 2:12.39- 200 BK 2:05.69- 2:19.49- 38.99- 34.79- 50 BR 34.29- 40.19- 1:24.89 1:14.69- 1:11.19- 100 BR 1:05.29 1:14.59- 1:26.59- 2:41.69- 2:33.69 200 BR 2:21.69- 2:41.99- 33.09 29.19- 50 FL 29.29 33.19 1:14.79- 1:04.89- 1:00.69- 100 FL 56.39- 1:05.19- 1:16.09- 2:24.69- 2:16.19- 200 FL 2:08.59- 2:26.99- 1:15.19 1:06.39- 100 IM 1:06.29- 1:14.89- 2:40.59 2:21.69- 2:15.49- 200 IM 2:06.09- 2:21.19- 2:40.79- 4:46.49 400 IM 4:29.79 2:05.49- 1:50.59 1:44.39- 200 FR R 1:36.99- 1:50.29 2:04.49- 4:37.59- 4:02.09 3:46.99- 400 FR R 3:32.79- 4:02.39- 4:42.69- 8:11.29- 800 FR R 7:50.09- 2:21.29- 2:03.09- 1:56.19- 200 MED R 1:48.19- 2:03.79- 2:24.69- 4:31.39- 4:12.99- 400 MED R 3:58.69- 4:30.29
11-16 TAGS TIME STANDARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Girls Long Course Meters Boys
10 & U 11-12 13-14 13-14 11-12 10 & U 33.59 30.19 28.89 50 FR 26.89- 29.69 33.09 1:13.79 1:05.29- 1:02.59 100 FR 58.29- 1:04.89- 1:13.39 2:38.49 2:21.69- 2:14.79- 200 FR 2:07.69- 2:20.19- 2:39.09 5:31.49 4:56.29- 4:43.79 400 FR 4:31.69 4:57.29- 5:33.79- 9:45.19 800 FR 9:18.09 18:47.59- 1500 FR 18:14.69 39.59 35.19 50 BK 35.19- 39.59- 1:25.19 1:15.39- 1:11.59 100 BK 1:07.29- 1:15.99 1:24.59- 2:40.19- 2:33.39 200 BK 2:24.19 2:40.99- 45.39- 39.49- 50 BR 38.89- 45.69 1:37.89 1:26.59 1:22.09- 100 BR 1:15.49 1:25.49- 1:39.99 3:06.69- 2:57.09- 200 BR 2:45.29 3:04.69- 36.79- 32.69- 50 FL 32.59- 36.99- 1:26.79 1:12.69- 1:09.59 100 FL 1:05.09- 1:13.49- 1:25.39- 2:45.49- 2:34.49- 200 FL 2:27.19 2:48.79 3:01.49 2:41.19- 2:33.29- 200 IM 2:24.59- 2:39.89 3:00.99- 5:26.49- 400 IM 5:09.89 2:20.39 2:04.59 1:59.09- 200 FR R 1:50.69 2:04.59 2:25.39 5:13.59 4:37.19 4:19.99- 400 FR R 4:04.69 4:38.79- 5:25.19- 9:23.79- 800 FR R 8:59.79- 2:43.59 2:21.39 2:14.59 200 MED R 2:05.89 2:22.09- 2:46.09- 5:09.89- 4:53.49 400 MED R 4:37.19- 5:13.29-
TAGS TIME STANDARDS 11-17 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING JUNIOR NATIONAL CHAMPIONSHIPS TIME STANDARDS QUALIFYING PERIOD: JANUARY 1, 2011 THROUGH THE ENTRY DEADLINE 2013
WOMEN EVENT MEN SCY LCM LCM SCY 23.09 26.89 50 FREESTYLE 24.29 20.69 50.29 58.19 100 FREESTYLE 52.59 44.99 1:48.59 2:05.49 200 FREESTYLE 1:55.49 1:39.49 4:51.09 4:23.79 400/500 FREESTYLE 4:05.19 4:30.19 10:02.79 9:03.49 800/1000 FREE 8:27.89 9:15.19 16:42.49 17:20.49 1500/1650 FREE 16:14.29 15:44.29 55.09 1:04.99 100 BACKSTROKE 59.39 50.29 1:58.89 2:19.49 200 BACKSTROKE 2:08.19 1:49.19 1:03.49 1:13.89 100 BREASTSTROKE 1:06.69 56.39 2:16.69 2:39.49 200 BREASTSTROKE 2:24.49 2:02.39 54.59 1:02.99 100 BUTTERFLY 57.09 49.59 2:00.19 2:18.19 200 BUTTERFLY 2:06.29 1:49.09 2:01.79 2:22.19 200 IM 2:09.49 1:50.09 4:16.79 4:59.69 400 IM 4:35.49 3:54.79 3:56.49 4x100 FREE RELAY 3:34.89 8:32.79 4x200 FREE RELAY 7:47.69 4:23.69 4x100 MEDLEY RELAY 3:56.99
BONUS WOMEN EVENT MEN SCY LCM LCM SCY 23.79 27.49 50 FREESTYLE 24.79 21.39 51.39 58.89 100 FREESTYLE 53.49 45.99 1:50.59 2:06.89 200 FREESTYLE 1:57.69 1:41.29 4:55.19 4:26.29 400/500 FRESSTYLE 4:07.89 4:33.09 10:11.19 9:09.89 800/1000 FREE 8:32.49 9:25.39 16:54.99 17:38.69 1500/1650 FREE 16:36.39 15:56.29 56.69 1:06.19 100 BACKSTROKE 1:00.29 51.09 2:01.89 2:22.09 200 BACKSTROKE 2:10.89 1:50.89 1:04.49 1:14.89 100 BREASTSTROKE 1:07.69 57.19 2:20.09 2:41.69 200 BREASTSTROKE 2:26.29 2:04.09 56.29 1:04.19 100 BUTTERFLY 58.29 50.49 2:03.39 2:20.49 200 BUTTERFLY 2:08.49 1:51.09 2:05.19 2:23.59 200 IM 2:11.29 1:51.89 4:24.49 5:02.89 400 IM 4:39.69 3:58.99
11-18 NATIONAL CHAMPIONSHIP TIME STANDARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SCY SPEEDO JUNIOR NATIONAL CHAMPIONSHIPS TIME STANDARDS QUALIFYING PERIOD: NOVEMBER 1, 2011 THROUGH THE ENTRY DEADLINE 2012
WOMEN EVENT MEN LCM SCY SCY LCM 26.99 23.49 50 FREESTYLE 20.99 24.29 58.39 50.99 100 FREESTYLE 45.69 52.89 2:05.79 1:49.69 200 FREESTYLE 1:40.29 1:56.69 4:23.79 4:51.99 400/500 FREESTYLE 4:32.69 4:06.29 9:03.49 10:03.59 800/1000 FREE 9:25.49 8:33.79 17:20.49 16:45.19 1500/1650 FREE 15:48.19 16:18.99 1:05.99 56.89 100 BACKSTROKE 51.19 59.89 2:21.19 2:01.79 200 BACKSTROKE 1:50.99 2:09.89 1:14.09 1:04.09 100 BREASTSTROKE 57.69 1:07.59 2:39.79 2:18.99 200 BREASTSTROKE 2:05.89 2:27.19 1:03.59 56.09 100 BUTTERFLY 50.09 57.39 2:19.59 2:03.29 200 BUTTERFLY 1:51.59 2:08.19 2:22.69 2:04.49 200 IM 1:52.59 2:10.99 5:01.29 4:23.69 400 IM 3:59.29 4:38.39 3:59.19 3:29.49 4X100 FREE RELAY 3:08.09 3:38.49 8:35.39 7:41.39 4x200 FREE RELAY 6:52.59 7:53.39 4:25.79 3:51.09 4x100 MEDLEY RELAY 3:28.79 4:01.19
BONUS WOMEN EVENT MEN LCM SCY SCY LCM 27.49 24.29 50 FREESTYLE 21.49 24.69 59.59 52.29 100 FREESTYLE 46.69 53.79 2:07.89 1:52.99 200 FREESTYLE 1:42.09 1:57.69 4:28.29 5:00.29 400/500 FREESTYLE 4:36.59 4:08.99 9:11.19 10:15.29 800/1000 FREE 9:34.29 8:38.59 17:37.69 17:14.39 1500/1650 FREE 16:03.79 16:34.59 1:07.29 58.49 100 BACKSTROKE 52.49 1:00.79 2:24.79 2:05.79 200 BACKSTROKE 1:53.59 2:11.89 1:16.19 1:06.29 100 BREASTSTROKE 58.89 1:09.49 2:43.79 2:23.09 200 BREASTSTROKE 2:08.59 2:28.99 1:05.19 57.89 100 BUTTERFLY 51.29 58.39 2:22.99 2:06.19 200 BUTTERFLY 1:53.69 2:10.19 2:26.39 2:08.29 200 IM 1:55.09 2:12.79 5:07.29 4:30.69 400 IM 4:05.69 4:42.39
NATIONAL CHAMPIONSHIP TIME STANDARDS 11-19 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING U.S. OPEN TIME STANDARDS QUALIFYING PERIOD: MARCH 29, 2012 THROUGH THE ENTRY DEADLINE 2013
WOMEN EVENT MEN SCY LCM LCM SCY 23.69 26.39 50 FREESTYLE 23.49 20.29 49.99 57.19 100 FREESTYLE 51.49 44.69 1:48.09 2:03.19 200 FREESTYLE 1:52.89 1:37.79 4:50.89 4:19.39 400/500 FREESTYLE 3:59.99 4:25.19 10:00.79 8:50.49 800/1000 FREE 8:18.59 9:13.19 16:37.99 16:56.59 1500/1650 FREE 15:53.59 15:27.79 54.99 1:03.99 100 BACKSTROKE 57.59 49.29 1:58.49 2:17.99 200 BACKSTROKE 2:04.99 1:47.99 1:03.19 1:12.19 100 BREASTSTROKE 1:04.69 55.59 2:16.19 2:35.99 200 BREASTSTROKE 2:20.79 2:01.69 54.09 1:01.99 100 BUTTERFLY 55.29 48.99 2:00.09 2:16.49 200 BUTTERFLY 2:03.99 1:48.89 2:01.19 2:19.49 200 IM 2:06.59 1:48.99 4:15.99 4:55.89 400 IM 4:30.49 3:55.49 3:52.69 4x100 FREE RELAY 3:29.29 8:22.19 4x200 FREE RELAY 7:42.79 4:18.29 4x100 MEDLEY RELAY 3:50.09
11-20 NATIONAL CHAMPIONSHIP TIME STANDARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING USA SWIMMING SHORT COURSE NATIONAL CHAMPIONSHIPS TIME STANDARDS QUALIFYING PERIOD: NOVEMBER 1, 2011 THROUGH THE ENTRY DEADLINE 2012
WOMEN EVENT MEN LCM SCM SCY SCY SCM LCM 26.69 26.19 23.29 50 FREESTYLE 20.59 22.89 23.59 57.69 56.29 50.89 100 FREESTYLE 45.19 49.99 51.79 2:04.59 2:01.49 1:49.69 200 FREESTYLE 1:39.09 1:49.89 1:53.29 4:20.79 4:12.29 4:51.99 400/500 FREE 4:28.89 3:52.49 4:01.09 8:54.49 8:42.99 10:01.19 800/1000 FREE 9:20.59 8:10.09 8:21.49 17:06.69 16:34.79 16:45.19 1500/1650 FREE 15:34.89 15:17.79 15.59.99 1:05.49 1:02.59 56.49 100 BACKSTROKE 50.49 55.89 58.59 2:19.89 2:15.39 2:01.19 200 BACKSTROKE 1:49.39 2:01.59 2:06.69 1:13.79 1:11.99 1:04.09 100 BREASTSTROKE 56.79 1:03.19 1:05.59 2:39.19 2:34.89 2:18.29 200 BREASTSTROKE 2:03.39 2:17.79 2:22.89 1:03.19 1:01.99 55.89 100 BUTTERFLY 49.79 54.49 55.99 2:17.89 2:15.89 2:02.69 200 BUTTERFLY 1:50.19 2:00.69 2:04.59 2:21.89 2:17.59 2:03.69 200 IM 1:51.39 2:03.19 2:08.19 4:58.59 4:52.09 4:22.99 400 IM 3:57.79 4:23.59 4:32.59 3:52.69 3:23.39 4X100 FREE RELAY 3:00.69 3:29.29 8:22.19 7:18.99 4x200 FREE RELAY 6:41.29 7:42.79 4:18.29 3:44.19 4x100 MED RELAY 3:16.99 3:50.09
NATIONAL CHAMPIONSHIP TIME STANDARDS 11-21 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING WORLD CHAMPIONSHIP TRIALS TIME STANDARDS QUALIFYING PERIOD: MARCH 29, 2012 THROUGH THE ENTRY DEADLINE 2013
WOMEN EVENT MEN LCM LCM 26.19 50 FREESTYLE 23.29 56.89 100 FREESTYLE 51.09 2:02.89 200 FREESTYLE 1:52.29 4:18.19 400 FREESTYLE 3:59.49 8:49.89 800 FREESTYLE 8:17.09 16:55.99 1500 FREESTYLE 15:52.99 1:03.49 100 BACKSTROKE 57.39 2:16.99 200 BACKSTROKE 2:04.79 1:11.79 100 BREASTSTROKE 1:04.29 2:35.49 200 BREASTSTROKE 2:20.09 1;01.39 100 BUTTERFLY 54.99 2:15.99 200 BUTTERFLY 2:03.19 2:19.09 200 INDIVIDUAL MEDLEY 2:05.89 4:54.99 400 INDIVIDUAL MEDLEY 4:29.69 3:52.69 4x100 FREESTYLE RELAY 3:29.29 8:22.19 4x200 FREESTYLE RELAY 7:42.79 4:18.29 4x100 MEDLEY RELAY 3:50.09
11-22 WORLD CHAMPIONSHIP TRIALS TIME STANDARDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING RECORDS SECTION 12 - SWIMMING RECORDS
LCM LSC Records
Tabulated as of 10/1/2013
10 & Under - LCM Records Yr Name Team Time Event Time Team Name Yr 13 Elisa Davila GU-AGS 29.42 50 FR 28.25 GU-UN Cannon Clifton 05 13 Elisa Davila GU-AGS 1:04.69 100 FR 1:02.93 GU-UN Cannon Clifton 05 01 Kelsey Amundsen GU-TWST 2:19.35 200 FR 2:15.98 GU-TWST Maverick Smalley 98 03 Erin Foster GU-TWST 4:52.65 400 FR 4:52.44 GU-TWST Cotton Fields 13 09 Caitlyn Pratt GU-TWST 12:17.59 800 FR 11:10.71 GU-AGS Jaron Wagner 06 06 Danyel Lester GU-AAC 25:39.23 1500 FR 98 Madeleine Stanton GU-BTA 33.63 50 BK 33.15 GU-AQUA Max Hardt 13 05 Sydney Conroy GU-BTA 1:13.38 100 BK 1:14.32 GU-CFSC Elliott Jones 12 10 Emily Reese GU-TWST 2:49.33 200 BK 2:52.54 GU-AQUA Max Hardt 12 10 AlyviaBeaudion GU-UN 38.40 50 BR 36.65 GU-TWST Maverick Smalley 98 98 Alexandra Basso GU-HEAT 1:23.15 100 BR 1:20.04 GU-TWST Maverick Smalley 98 10 AlyviaBeaudion GU-CFSC 3:09.82 200 BR 3:08.75 GU-AQUA Max Hardt 12 02 Caroline McElhany GU-AQUA 31.40 50 FL 31.21 GU-TWST Maverick Smalley 98 02 Michelle Williamson GU-CFSC 1:12.02 100 FL 1:10.22 GU-TWST Cotton Fields 13 13 Lillie Nordmann GU-TWST 2:45.48 200 FL 3:06.08 GU-TWST Jack Helgerson 09 13 Lillie Nordmann GU-TWST 2:39.39 200 IM 2:33.57 GU-TWST Maverick Smalley 98 10 AlyviaBeaudion GU-CFSC 5:57.56 400 IM 6:35.47 GU-MAC Josh Lamb 05 05 GU-BTA, Sydney Conroy, GU-BTA 2:06.46 200 FR-R 2:05.34 GU-CFSC GU-CFSC, Alex Ellison, Jack 10 Amanda Day, Madeline Hazle, Venker, Brandon Quinteros, C.J. Lauren Day Fortune 05 GU-BTA, Madeline Hazle, GU-BTA 4:35.95 400 FR-R 4:35.84 GU-CFSC GU-CFSC, Brandon Quinteros, Jack 10 Amanda Day, Sydney Conroy, Venker, C.J. Fortune, Alex Ellison Lauren Day 05 GU-BTA, Sydney Conroy, GU-BTA 2:22.34 200 MED-R 2:23.05 GU-ATEX GU-ATEX, Kevin Kehlenbach, 88 Madeline Hazle, Amanda Day, Rodney Panek, Chris Counts, Lauren Day Herman 07 GU-TWST, Brittany Murphy, GU-TWST 5:50.80 400 MED-R 5:52.50 GU-TWST GU-TWST, Jacob McCauley, 07 Hannah Bub, Madison John Norris, Alex Newberry, Wisenbaker, Julianne Malek Gordon Allan
GULF RECORDS 12-1 GULF SWIMMING HANDBOOK NOV
11-12 - LCM Records Yr Name Team Time Event Time Team Name Yr 09 Simone Manuel GU-FCST 27.10 50 FR 25.76 GU-TWST Maverick Smalley 00 09 Simone Manuel GU-FCST 58.42 100 FR 55.70 GU-TWST Maverick Smalley 00 03 Kelsey Amundsen GU-TWST 2:09.62 200 FR 2:01.02 GU-BTA Patrick Castro 12 83 Andrea Ciro GU-CFSC 4:33.07 400 FR 4:15.71 GU-TWST Maverick Smalley 00 92 Cindy Herrick GU-TWST 9:31.95 800 FR 8:53.02 GU-TWST Maverick Smalley 00 03 Liz Nelson GU-TWST 17:57.62 1500 FR 17:49.23 GU-STOP Scott Shippey 83 12 Lucie Nordmann GU-TWST 31.52 50 BK 29.92 GU-PACK Todd Ber 10 99 Madeleine Stanton GU-BTA 1:07.37 100 BK 1:04.94 GU-TWST Gray Umbach 07 06 Jillian Vitarius GU-BTA 2:26.10 200 BK 2:21.74 GU-PACK Todd Ber 10 13 Clarissa Vincent GU-DADS 34.78 50 BR 32.43 GU-TWST Maverick Smalley 00 95 Cheri Albertson GU-ATEX 1:16.32 100 BR 1:09.48 GU-TWST Maverick Smalley 00 03 Kelly Flynn GU-TWST 2:44.40 200 BR 2:41.11 GU-FCST Kyle Yu 07 09 Simone Manuel GU-FCST 29.03 50 FL 27.61 GU-FCST Andres Guilliod 08 09 Simone Manuel GU-FCST 1:04.97 100 FL 1:02.00 GU-AGS Harrison Jones 09 11 Alicia Finnigan GU-FCST 2:20.82 200 FL 2:20.18 GU-TWST Joshua Lee 13 03 Kelsey Amundsen GU-TWST 2:26.10 200 IM 2:16.28 GU-TWST Maverick Smalley 00 11 Alicia Finnigan GU-FCST 5:10.97 400 IM 4:58.39 GU-TWST Maverick Smalley 00 93 GU-TWST, Chen, Osborn, Pierce, GU-TWST 1:55.68 200 FR-R 1:51.50 GU-PACK GU-PACK, Todd Coachman, 10 Conrad Jonathan Saucedo, Todd Ber, Alejandro Londono 93 GU-TWST, Pierce, Humbert, GU-TWST 4:09.21 400 FR-R 4:04.49 GU-TWST GU-TWST, Conkling, Conkling, 00 Conrad, Chen Yee, Smalley 06 GU-BTA, Jillian Vitarius, GU-BTA 9:39.45 800 FR-R 10:23.14 GU-CFSC GU-CFSC, Thomas McNulty, 05 Sydney Conroy, Lauren Day, Jordan Toumanidis, Ryan Layne, Madeline Hazle Keith Murphy 03 GU-BTA, Kim Summers, Merritt GU-BTA 2:08.60 200 MED-R 2:04.52 GU-PACK GU-PACK, Todd Ber, Jonathan 10 Krawczyk, Audrea Stanton, Chelsie Saucedo, Alejandro Londono, Todd Kidd Coachman 99 GU-HEAT, David, Basso, Carver, GU-HEAT 4:42.21 400 MED-R 4:33.98 GU-PACK GU-PACK, Todd Ber, Jonathan 10 Squires Saucedo, Jeffery Dean, Todd Coachman
12-2 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
13-14 - LCM Records Yr Name Team Time Event Time Team Name Yr 11 Simone Manuel GU-FCST 26.27 50 FR 24.19 GU-CFSC Brandon Jernigan 94 11 Simone Manuel GU-FCST 56.34 100 FR 52.37 GU-CSC Cannon Clifton 09 11 Simone Manuel GU-FCST 2:02.97 200 FR 1:54.07 GU-CSC Cannon Clifton 09 06 Cammile Adams GU-CFSC 4:21.33 400 FR 4:01.66 GU-FCST EeganGroome 07 88 Lori Walker GU-TWST 8:52.97 800 FR 8:26.55 GU-FCST EeganGroome 07 87 Lori Walker GU-TWST 17:03.20 1500 FR 16:02.30 GU-FCST EeganGroome 07 13 Lucie Nordmann GU-TWST 30.19 50 BK 28.42 GU-PACK Todd Ber 12 00 Hayley McGregory GU-HSC 1:03.12 100 BK 58.07 GU-TWST Dan Westcott 95 13 Lucie Nordmann GU-TWST 2:17.52 200 BK 2:08.37 GU-TWST Dan Westcott 95 04 Kelly Flynn GU-TWST 34.00 50 BR 32.62 GU-BTA Joshua Umrysh 13 06 Erica Dittmer GU-PACK 1:13.82 100 BR 1:04.74 GU-DADS Anthony Robinson 94 06 Erica Dittmer GU-PACK 2:35.01 200 BR 2:24.35 GU-TWST Nick Degenstein 95 04 Morgan Lebsack GU-KATY 28.87 50 FL 26.54 GU-CSC Cannon Clifton 09 09 Jordan Hancock GU-FCST 1:02.83 100 FL 57.03 GU-TWST Gray Umbach 09 06 Cammile Adams GU-CFSC 2:13.00 200 FL 2:08.24 GU-DADS Chris Rives 79 85 Andrea Ciro GU-CFSC 2:20.75 200 IM 2:07.44 GU-TWST Gray Umbach 09 06 Cammile Adams GU-CFSC 4:53.11 400 IM 4:34.37 GU-DADS Anthony Robinson 94 06 GU-AQUA, Caroline McElhany, GU-AQUA 1:49.08 200 FR-R 1:42.16 GU-CFSC GU-CFSC, Julien Lawrence, 10 Adriana Sepulveda, Skylar Smith, Austin Van Overdam, Gerrit Van Ellen Lobb Someren, Trevor Strong 06 GU-AQUA, Caroline McElhany, GU-AQUA 3:57.86 400 FR-R 3:46.92 GU-CFSC GU-CFSC, Joe Montague, Jamie 93 Adriana Sepulveda, Skylar Smith, Rauch, Pat Willey, Brandon Ellen Lobb Jernigan 06 GU-AQUA, Caroline McElhany, GU-AQUA 8:38.57 800 FR-R 8:09.83 GU-TWST GU-TWST, Gray Umbach, Elliot 08 Adriana Sepulveda, Skylar Smith, Dewlen, Jonathan Debaugh, Cannon Ellen Lobb Clifton 06 GU-AQUA, Ellen Lobb, Julia GU-AQUA 2:01.86 200 MED-R 1:53.53 GU-PACK GU-PACK, Todd Ber, Jonathan 12 Sepulveda, Caroline McElhany, Saucedo, Alejandro Londono, Todd Skylar Smith Coachman 06 GU-AQUA, Ellen Lobb, Julia GU-AQUA 4:27.14 400 MED-R 4:11.11 GU-PACK GU-PACK, Harry Sale, Todd Ber, 11 Sepulveda, Caroline McElhany, Robert Slaughter, Alejandro Skylar Smith Londono
GULF RECORDS 12-3 GULF SWIMMING HANDBOOK NOV
15-16 - LCM Records Yr Name Team Time Event Time Team Name Yr 13 Simone Manuel GU-FCST 24.80 50 FR 23.50 GU-AGS Bryan Jones 95 13 Simone Manuel GU-FCST 53.86 100 FR 51.10 GU-MAC Cannon Clifton 11 13 Simone Manuel GU-FCST 1:59.83 200 FR 1:51.91 GU-MAC Cannon Clifton 11 09 Kelsey Leneave GU-TWST 4:14.22 400 FR 3:56.39 GU-BTA Matt Barber 08 07 Kirsten Groome GU-FCST 8:44.17 800 FR 8:00.82 GU-UN EdizYildirimer 10 07 Kirsten Groome GU-FCST 16:33.36 1500 FR 15:25.71 GU-UN EdizYildirimer 10 09 Jillian Vitarius GU-BTA 30.30 50 BK 27.61 GU-UN Brett Pinfold 12 50 BK 27.61 GU-FCST Brett Pinfold 12 02 Hayley McGregory GU-UN 1:02.47 100 BK 57.22 GU-TWST Dan Westcott 97 09 Jillian Vitarius GU-BTA 2:14.59 200 BK 2:04.44 GU-CFSC Hunter Bayley 07 09 Skylar Smith GU-AQUA 33.46 50 BR 30.69 GU-TWST Chad Sorensen 08 09 Ashley Vance GU-UN 1:11.72 100 BR 1:05.31 GU-BTA Ben Decker 06 04 Jaime Williamson GU-CFSC 2:33.61 200 BR 2:20.15 GU-BTA Paul Kornfeld 04 10 Madeline Locus GU-FCST 28.65 50 FL 25.68 GU-CFSC Neil Caskey 04 08 Cammile Adams GU-UN 1:02.28 100 FL 54.82 GU-TWST Matt Pierce 94 08 Cammile Adams GU-UN 2:11.97 200 FL 2:02.55 GU-TWST Jonathan Debaugh 10 09 Kelsey Leneave GU-TWST 2:17.12 200 IM 2:06.13 GU-TWST Gray Umbach 09 09 Kelsey Leneave GU-TWST 4:50.06 400 IM 4:26.29 GU-CFSC Joe Montague 95 12 GU-KATY, Hanna Huston, GU-KATY 1:50.11 200 FR-R 1:40.75 GU-SST GU-SST, Behrens, Young, Cullinan, 96 Rachel Grooms, Delia Weber, Haidinyak Cameron McHugh 11 GU-KATY, Lindsay Morrow, GU-KATY 4:00.18 400 FR-R 3:39.27 GU-DADS GU-DADS, Slocum, Kallmeyer, 85 Marie Saunders, Hanna Huston, Williams, Marnock Cameron McHugh 07 GU-CFSC, Stephanie Rovig, GU-CFSC 8:32.52 800 FR-R 7:59.95 GU-DADS GU-DADS, Slocum, Kallmeyer, 85 Morgan Sharp, KaeleeMader, Williams, Marnock Cammile Adams 12 GU-KATY, Cameron McHugh, GU-KATY 2:03.92 200 MED-R 1:53.79 GU-CFSC GU-CFSC, Matt Baker, Joe 95 Lindsay Shabet, Hanna Huston, Montague, Andrew Livingston, Rachel Grooms Brandon Jernigan 07 GU-CFSC, Ellen Lobb, GU-CFSC 4:25.87 400 MED-R 3:57.15 GU-CFSC GU-CFSC, Jamie Rauch, Joe 95 Seraphina Van, Cammile Montague, Andrew Livingston, Adams, Morgan Sharp Brandon Jernigan
12-4 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
15-18 - LCM Records Yr Name Team Time Event Time Team Name Yr 13 Simone Manuel GU-FCST 24.80 50 FR 22.97 GU-CFSC Charlie Moore 10 13 Simone Manuel GU-FCST 53.86 100 FR 50.19 GU-CSBA Bryan Jones 97 13 Simone Manuel GU-FCST 1:59.83 200 FR 1:50.51 GU-UN Matt Barber 09 09 Kelsey Leneave GU-TWST 4:14.22 400 FR 3:53.43 GU-BTA Matt Barber 09 07 Kirsten Groome GU-FCST 8:39.15 800 FR 8:00.82 GU-UN EdizYildirimer 11 08 Kirsten Groome GU-FCST 16:26.35 1500 FR 15:20.17 GU-TWST Michael McBroom 09 11 Jillian Vitarius GU-BTA 29.56 50 BK 11 Jillian Vitarius GU-BTA 1:02.27 100 BK 56.44 GU-CFSC Cole Cragin 08 12 Jillian Vitarius GU-BTA 2:11.96 200 BK 2:03.03 GU-CFSC Cole Cragin 08 07 Renee Iserman GU-AGS 33.08 50 BR 10 Skylar Smith GU-UN 1:11.20 100 BR 1:02.83 GU-CFSC Jeremy McDonnell 98 01 Leslie Lunsmann GU-CFSC 2:33.01 200 BR 2:17.71 GU-BTA Paul Kornfeld 04 10 Ellen Lobb GU-CFSC 28.49 50 FL 09 Ellen Lobb GU-CFSC 1:00.96 100 FL 54.17 GU-CSBA Bryan Jones 97 09 Cammile Adams GU-UN 2:10.18 200 FL 1:59.92 GU-TWST Matt Pierce 95 01 Leslie Lunsmann GU-CFSC 2:16.17 200 IM 2:04.55 GU-CFSC Joe Montague 97 01 Leslie Lunsmann GU-CFSC 4:47.28 400 IM 4:22.96 GU-CFSC Joe Montague 97 12 GU-CFSC, Kathryn Eckhart, GU-CFSC 1:47.90 200 FR-R 1:36.15 GU-BTA GU-BTA, Austin Wilson, Jordan 09 Ashley Johnson, Shayne Jones, Joseph Stanton, Matt Barber Gregson, Anna Patterson 11 GU-FCST, Skylar Smith, GU-FCST 3:51.02 400 FR-R 3:27.99 GU-CFSC GU-CFSC, Shea Kenny, 09 Simone Manuel, Jordan Jonathan Edwards, John Hancock, Madeline Locus Wagner, Charlie Moore 11 GU-FCST, Madeline Locus, GU-FCST 8:18.70 800 FR-R 7:41.47 GU-BTA GU-BTA, Jordan Jones, Austin 09 Skylar Smith, Simone Manuel, Wilson, Ryan Glander, Matt Barber Jordan Hancock 12 GU-KATY, Cameron McHugh, GU-KATY 2:03.92 200 MED-R 1:47.58 GU-CFSC GU-CFSC, Jacob Wallace, Evan 12 Lindsay Shabet, Hanna Huston, Schmitzberger, Justin Morey, Rachel Grooms Stuart Sharp 09 GU-CFSC, Kathryn Eckhart, GU-CFSC 4:16.48 400 MED-R 3:50.66 GU-TWST GU-TWST, Dan westcott, Matt 96 Catherine Wagner, Ellen Lobb, Pierce, Anthony Robinson, Rodney Seraphina Van Panek
GULF RECORDS 12-5 GULF SWIMMING HANDBOOK NOV
17-18 - LCM Records Yr Name Team Time Event Time Team Name Yr 08 Maria Sommer GU-AGS 26.22 50 FR 22.97 GU-CFSC Charlie Moore 10 10 Samantha Tucker GU-UN 56.38 100 FR 50.19 GU-CSBA Bryan Jones 97 10 Samantha Tucker GU-UN 2:01.46 200 FR 1:50.51 GU-UN Matt Barber 09 08 Kirsten Groome GU-FCST 4:14.37 400 FR 3:53.43 GU-BTA Matt Barber 09 07 Kirsten Groome GU-FCST 8:39.15 800 FR 8:00.82 GU-UN EdizYildirimer 11 08 Kirsten Groome GU-FCST 16:26.35 1500 FR 15:20.17 GU-TWST Michael McBroom 09 11 Jillian Vitarius GU-BTA 29.56 50 BK 27.07 GU-TWST Gage Trotter 09 11 Jillian Vitarius GU-BTA 1:02.27 100 BK 56.44 GU-CFSC Cole Cragin 08 12 Jillian Vitarius GU-BTA 2:11.96 200 BK 2:03.03 GU-CFSC Cole Cragin 08 07 Renee Iserman GU-AGS 33.08 50 BR 29.73 GU-BTA Paul Kornfeld 04 10 Skylar Smith GU-UN 1:11.20 100 BR 1:02.83 GU-CFSC Jeremy McDonnell 98 01 Leslie Lunsmann GU-CFSC 2:33.01 200 BR 2:17.71 GU-BTA Paul Kornfeld 04 10 Ellen Lobb GU-CFSC 28.49 50 FL 25.30 GU-TWST Tripp Cooper 11 09 Ellen Lobb GU-CFSC 1:00.96 100 FL 54.17 GU-CSBA Bryan Jones 97 09 Cammile Adams GU-UN 2:10.18 200 FL 1:59.92 GU-TWST Matt Pierce 95 01 Leslie Lunsmann GU-CFSC 2:16.17 200 IM 2:04.55 GU-CFSC Joe Montague 97 01 Leslie Lunsmann GU-CFSC 4:47.28 400 IM 4:22.96 GU-CFSC Joe Montague 97 01 GU-CFSC, Reddick, Campbell, GU-CFSC 1:53.70 200 FR-R 1:36.61 GU-CGA GU-CGA, Darren Drake, Trevor 06 Desuin, Snider Nichols, Joshua Bagby, Casey Strange 09 GU-CFSC, Morgan Sharp, GU-CFSC 4:00.32 400 FR-R 3:28.60 GU-CFSC GU-CFSC, Albert Riley, Stuart 11 KaeleeMader, Erin Connolly, Sharp, Keith Murphy, Jonathan Ellen Lobb Edwards 09 GU-CFSC, Ellen Lobb, Kyra Jones, GU-CFSC 8:28.11 800 FR-R 7:42.26 GU-CFSC GU-CFSC, John Wagner, 09 Catherine Wagner, Seraphina Van Charlie Moore, Shea Kenny, Ross Johnson 93 GU-TWST, Tara Leach, GU-TWST 2:05.25 200 MED-R 1:49.64 GU-TWST GU-TWST, Bryan Stahl, James Hard, 04 Lindsay Etter, Stacy Fennell, John VanNatta, Michael Schuber Rachel Milano 06 GU-CFSC, Alex Basso, Lizzie GU-CFSC 4:27.03 400 MED-R 3:52.68 GU-CFSC GU-CFSC, Matt Baker, Joe 97 Gormley, Traci Van Matre, Ashley Montague, Andrew Livingston, Richter Jamie Rauch
12-6 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Open - LCM Records Yr Name Team Time Event Time Team Name Yr 13 Simone Manuel GU-FCST 24.80 50 FR 22.50 GU-TWST Adam Schmitt 91 13 Simone Manuel GU-FCST 53.86 100 FR 49.27 GU-UN BalazsMakany 08 08 Christine Marshall GU-AGS 1:58.16 200 FR 1:49.66 GU-TWST Michael McBroom 13 13 Sarah Henry GU-AGS 4:08.93 400 FR 3:49.28 GU-TWST Michael McBroom 13 12 Sarah Henry GU-AGS 8:26.39 800 FR 7:43.60 GU-UN Michael McBroom 13 11 Ashley Adams GU-AGS 16:23.28 1500 FR 14:53.95 GU-UN Michael McBroom 13 10 Julia Wilkinson GU-TAMU 28.47 50 BK 25.67 GU-TWST Dan Westcott 03 09 Julia Wilkinson GU-UN 1:00.37 100 BK 54.50 GU-TWST Dan Westcott 04 09 Kristen Heiss GU-AGS 2:09.22 200 BK 2:00.19 GU-TWST Dan Westcott 04 13 Breeja Larson GU-AGS 29.95 50 BR 28.57 GU-AGS Alejandro Jacobo 08 12 Breeja Larson GU-AGS 1:05.92 100 BR 1:02.75 GU-AGS Alfredo Jacobo 08 13 Breeja Larson GU-AGS 2:23.44 200 BR 2:16.10 GU-BTA Ben Decker 09 09 TriinAljand GU-UN 26.16 50 FL 24.34 GU-UN Boris Loncaric 11 50 FL 24.34 GU-UN HenrikLindau 13 12 Caroline McElhany GU-AGS 58.51 100 FL 52.93 GU-TWST Tripp Cooper 13 12 Cammile Adams GU-AGS 2:06.52 200 FL 1:58.08 GU-CFSC Andrew Livingston 01 10 Julia Wilkinson GU-TAMU 2:11.32 200 IM 2:02.64 GU-UN Joe Montague 01 12 Cammile Adams GU-AGS 4:38.27 400 IM 4:22.96 GU-CFSC Joe Montague 97 11 GU-UN, Kristina Kontrimas, GU-UN 1:46.87 200 FR-R 1:35.09 GU-AGS GU-AGS, Ozzie Gardner, 07 Erica Dittmer, Sammie Bosma, Francisco Picasso, Kyle Caroline McElhany Holland, Luke Chambless 12 GU-TAMU, Sammie Bosma, Kim GU-TAMU 3:47.53 400 FR-R 3:25.91 GU-AGS GU-AGS, Francisco Picasso, 07 Pavlin, Kristina Kontrimas, Kelli Ozzie Gardner, Ryan Latone, Benjamin Casey Strange 07 GU-AGS, Erin Mahoney, Beth GU-AGS 8:15.16 800 FR-R 7:34.76 GU-TWST GU-TWST, Maverick Smalley, 09 McCullough, Marissa Jasek, Kristen Sean Leneave, Michael McBroom, Heiss Gray Umbach 07 GU-AGS, TriinAljand, Renee GU-AGS 2:00.16 200 MED-R 1:47.58 GU-CFSC GU-CFSC, Jacob Wallace, Evan 12 Iserman, Megan Rains, Marissa Schmitzberger, Justin Morey, Jasek Stuart Sharp 12 GU-TAMU, Paige Miller, Breeja GU-TAMU 4:09.02 400 MED-R 3:45.12 GU-AGS GU-AGS, Jason Bergstrom, 09 Larson, Rita Medrano Munoz, Kim Nathan Lavery, Tyler Welch, Pavlin Casey Strange
GULF RECORDS 12-7 GULF SWIMMING HANDBOOK NOV
Senior - LCM Records Yr Name Team Time Event Time Team Name Yr 08 TriinAljand GU-UN 25.29 50 FR 22.59 GU-AGS Casey Strange 09 50 FR 22.59 GU-AGS Casey Strange 09 08 Julia Wilkinson GU-UN 54.33 100 FR 49.27 GU-UN BalazsMakany 08 08 Christine Marshall GU-AGS 1:58.16 200 FR 1:49.66 GU-TWST Michael McBroom 13 13 Sarah Henry GU-AGS 4:08.93 400 FR 3:49.28 GU-TWST Michael McBroom 13 13 Sarah Henry GU-AGS 8:26.39 800 FR 7:43.60 GU-UN Michael McBroom 13 11 Ashley Adams GU-AGS 16:23.28 1500 FR 14:53.95 GU-UN Michael McBroom 13 10 Julia Wilkinson GU-TAMU 28.47 50 BK 25.67 GU-TWST Dan Westcott 03 09 Julia Wilkinson GU-UN 1:00.37 100 BK 54.50 GU-TWST Dan Westcott 04 09 Kristen Heiss GU-AGS 2:09.22 200 BK 2:00.19 GU-TWST Dan Westcott 04 13 Breeja Larson GU-AGS 29.95 50 BR 28.57 GU-AGS Alejandro Jacobo 08 12 Breeja Larson GU-AGS 1:05.92 100 BR 1:02.75 GU-AGS Alfredo Jacobo 08 13 Breeja Larson GU-AGS 2:23.44 200 BR 2:16.10 GU-BTA Ben Decker 09 09 TriinAljand GU-UN 26.16 50 FL 24.34 GU-UN Boris Loncaric 11 50 FL 24.34 GU-UN HenrikLindau 13 12 Caroline McElhany GU-AGS 58.51 100 FL 52.93 GU-TWST Tripp Cooper 13 12 Cammile Adams GU-AGS 2:06.52 200 FL 1:58.08 GU-CFSC Andrew Livingston 01 10 Julia Wilkinson GU-TAMU 2:11.32 200 IM 2:02.64 GU-UN Joe Montague 01 12 Cammile Adams GU-AGS 4:38.27 400 IM 4:26.93 GU-TWST Michael McBroom 12 11 GU-UN, Kristina Kontrimas, GU-UN 1:46.87 200 FR-R 1:35.09 GU-AGS GU-AGS, Ozzie Gardner, 07 Erica Dittmer, Sammie Bosma, Francisco Picasso, Kyle Caroline McElhany Holland, Luke Chambless 08 GU-AGS, Maria Sommer, GU-AGS 3:50.01 400 FR-R 3:25.91 GU-AGS GU-AGS, Francisco Picasso, 07 Kristen Heiss, Lindsey King, Ozzie Gardner, Ryan Latone, Sarah Woods Casey Strange 07 GU-AGS, Erin Mahoney, Beth GU-AGS 8:15.16 800 FR-R 7:39.22 GU-AGS GU-AGS, Scott Mueller, Scott 03 McCullough, Marissa Jasek, Kristen Newmann, Pat Kennedy, Josh Hill Heiss 07 GU-AGS, Aljand, Iserman, Rains, GU-AGS 2:00.16 200 MED-R 1:48.19 GU-AGS GU-AGS, Kyle Holland, Nathan 07 Jasek Lavery, Ryan Latone, Ozzie Gardner
12 GU-TAMU, Paige Miller, Breeja GU-TAMU 4:09.02 400 MED-R 3:45.12 GU-AGS GU-AGS, Jason Bergstrom, 09 Larson, Rita Medrano Munoz, Kim Nathan Lavery, Tyler Welch, Pavlin Casey Strange
12-8 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
SCM LSC Records
Tabulated as of 08/28/2012
10 & Under - SCM Records Yr Name Team Time Event Time Team Name Yr 04 Alyssa Johnson GU-DADS 35.44 50 FR 28.60 GU-UN Cannon Clifton 05 04 Meaghan Wiener GU-CFSC 1:21.03 100 FR 1:04.41 GU-UN Cannon Clifton 05 04 Taeler Marshall GU-SCAT 2:50.01 200 FR 2:26.46 GU-UN Cannon Clifton 05 04 Taeler Marshall GU-SCAT 5:56.29 400 FR 5:51.53 GU-MAC Jeremy England 04 04 Madeline Robberson GU-KATY 42.12 50 BK 34.66 GU-UN Cannon Clifton 05 04 Kristina Muller GU-SCAT 1:25.37 100 BK 1:17.93 GU-UN Cannon Clifton 05 04 Shelby Majure GU-SCAT 45.15 50 BR 41.14 GU-UN Cannon Clifton 05 04 Amy Yu GU-KATY 1:42.69 100 BR 1:32.40 GU-UN Cannon Clifton 05 04 Kristina Muller GU-SCAT 37.11 50 FL 32.92 GU-UN Cannon Clifton 05 04 Madeline Robberson GU-KATY 1:38.38 100 FL 1:31.86 GU-FCST Clement Dulac 04 05 Andrea Moreno GU-HSC 1:34.75 100 IM 1:16.89 GU-UN Cannon Clifton 05 04 Madeline Robberson GU-KATY 3:14.68 200 IM 2:51.06 GU-UN Cannon Clifton 05 200 FR-R 2:50.22 GU-TWST GU-TWST, Garrett Middleton, 05 Santi Calleja, Paul Martinez, Gordon Allan 05 GU-HSC, Lily Harpham, Bridget GU-HSC 3:08.78 200 MED-R 3:24.25 GU-HCAP GU-HCAP, Eli Foster, Isaiah 05 Ritter, Lilly Pham, Kristel White, Michael Fontenot, Bohler Kendrick Booker
GULF RECORDS 12-9 GULF SWIMMING HANDBOOK NOV
11-12 - SCM Records Yr Name Team Time Event Time Team Name Yr 04 Kathryn Wiley GU-TWST 31.86 50 FR 31.91 GU-KATY Andrew Frankson 04 04 Kathryn Wiley GU-TWST 1:07.94 100 FR 1:09.74 GU-KATY Andrew Frankson 04 04 Morgan Roberson GU-TWST 2:33.42 200 FR 2:28.68 GU-KATY Andrew Frankson 04 04 Adi Austgen GU-FCST 5:19.42 400 FR 5:30.42 GU-TWST Gabriel Garcia 04 04 Tina Simmons GU-FCST 37.45 50 BK 37.35 GU-FCST Christopher Kalmbach 04 04 Kathryn Wiley GU-TWST 1:21.56 100 BK 1:20.69 GU-SCAT Kyle Petersen 04 04 Kathryn Wiley GU-TWST 2:53.47 200 BK 2:52.42 GU-KATY Jake Blegen 04 04 Kyle Krueger GU-FCST 42.88 50 BR 41.52 GU-FCST Christopher Kalmbach 04 04 Kelsey Loux GU-TWST 1:32.94 100 BR 1:32.03 GU-WHAT Jason Barnes 04 04 Kelsey Loux GU-TWST 3:12.68 200 BR 3:16.63 GU-LJAC Zach Strong 04 04 Tina Simmons GU-FCST 36.01 50 FL 35.01 GU-HCAP Deon Taylor 04 04 Ashley Douglas GU-HCAP 1:17.84 100 FL 1:20.68 GU-TWST Gabriel Garcia 04 04 Erin Sosdian GU-TWST 2:53.62 200 FL 3:29.08 GU-HSC Harry Harpham 04 05 Amy Chan GU-STAR 1:27.69 100 IM 1:22.63 GU-BTA Thomas Rugg 05 04 Adi Austgen GU-FCST 2:54.26 200 IM 2:50.49 GU-SCAT Kyle Petersen 04 05 GU-BTA, Caity Luhrs, Suruchi GU-BTA 2:27.57 200 FR-R 2:32.71 GU-FCST GU-FCST, Garrett Rice, 05 Avasthi, Ashlyn Milstead, Matthew Mahoney, Patrick Cami Luhrs Davis, Cliff Johnson 05 GU-FCST, Linda Madden, GU-FCST 2:44.39 200 MED-R 2:57.20 GU-FCST GU-FCST, Paul Rafaile, 05 Katherine Yun, Sarah Matthew Mahoney, Russell Steele, Katie Graviss Carlson-Stadler, Patrick Davis
13-14 - SCM Records Yr Name Team Time Event Time Team Name Yr 07 Casey Clark GU-PACK 28.73 50 FR 26.39 GU-CFSC Jonathan Edwards 07 01 Meredith McCarthy GU-TWST 59.65 100 FR 55.95 GU-CFSC Jonathan Edwards 07 01 Meredith McCarthy GU-TWST 2:07.64 200 FR 2:04.47 GU-CFSC Jonathan Edwards 07 07 Mikayla Felchak GU-CFSC 4:31.78 400 FR 4:50.60 GU-TWST Alex Casserly 04 98 Nicole Ebert GU-TWST 9:01.27 800 FR 10:01.73 GU-TWST Alex Casserly 04 99 Leslie Lunsmann GU-CFSC 1:00.08 100 BK 1:02.82 GU-CFSC Jonathan Edwards 07 00 Hayley McGregory GU-HSC 2:11.62 200 BK 2:18.15 GU-CFSC Jonathan Edwards 07 01 Jaime Williamson GU-CFSC 1:17.76 100 BR 1:07.10 GU-CFSC Alex Ruata 07 01 Jaime Williamson GU-CFSC 2:41.96 200 BR 2:24.15 GU-BTA Paul Kornfeld 01 07 Casey Clark GU-PACK 1:07.45 100 FL 1:04.73 GU-CFSC Jonathan Edwards 07 00 Julie Ann Galloway GU-CFSC 2:18.39 200 FL 2:54.72 GU-CFSC Max Lewis 04 01 Madeleine Stanton GU-BTA 2:24.85 200 IM 2:14.90 GU-CFSC Jonathan Edwards 07 00 Julie Ann Galloway GU-CFSC 5:00.27 400 IM 4:57.13 GU-CFSC Alex Ruata 07
12-10 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
15-16 - SCM Records Yr Name Team Time Event Time Team Name Yr 98 Carli Watts GU-CFSC 26.85 50 FR 24.68 GU-KATY Randal Smith 07 02 Hayley McGregory GU-UN 58.81 100 FR 54.33 GU-KATY Randal Smith 07 03 Colleen Gordon GU-FCST 2:04.63 200 FR 2:01.56 GU-CFSC Cole Cragin 07 03 Colleen Gordon GU-FCST 4:14.15 400 FR 4:06.45 GU-CFSC Jamie Rauch 94 03 Colleen Gordon GU-FCST 8:40.10 800 FR 8:28.70 GU-BTA Matt Barber 07 1500 FR 15:56.79 GU-CFSC Tommy Bishop 01 07 Kyra Jones GU-KATY 32.22 50 BK 02 Hayley McGregory GU-UN 1:02.79 100 BK 56.21 GU-DADS Nicholas Kaschik 94 02 Hayley McGregory GU-UN 2:14.83 200 BK 2:00.21 GU-DADS Nicholas Kaschik 94 50 BR 29.88 GU-BTA Paul Kornfeld 03 98 Cherie Albertson GU-HEAT 1:12.53 100 BR 1:03.71 GU-BTA Paul Kornfeld 03 98 Cherie Albertson GU-HEAT 2:33.84 200 BR 2:17.40 GU-BTA Paul Kornfeld 03 03 Madeleine Stanton GU-BTA 29.38 50 FL 98 Cherie Albertson GU-HEAT 1:04.02 100 FL 58.75 GU-CFSC Cole Cragin 07 07 Cammile Adams GU-CFSC 2:18.43 200 FL 2:08.86 GU-TWST Sebastien Bedaw 01 98 Cherie Albertson GU-HEAT 2:20.19 200 IM 2:01.97 GU-DADS Nicholas Kaschik 94 00 Brittany Lentz-Raiford GU-BTA 4:55.91 400 IM 4:22.04 GU-DADS Nicholas Kaschik 94
17-18 - SCM Records Yr Name Team Time Event Time Team Name Yr 01 Joy Galloway GU-CFSC 27.39 50 FR 23.86 GU-SST Dennis Behrens 98 09 Kendra Chernoff GU-TAMU 57.60 100 FR 52.14 GU-TWST Darren Erasmus 01 01 Leslie Lunsmann GU-CFSC 2:09.64 200 FR 1:54.13 GU-BTA Micah Belew 03 00 Jaime Lewis GU-TWST 4:17.74 400 FR 4:06.68 GU-NWAV Devin Howard 94 00 Jaime Lewis GU-TWST 8:45.99 800 FR 8:50.85 GU-FCST Ryan Littlefield 07 1500 FR 16:15.66 GU-CFSC John Patterson 01 10 Tess Simpson GU-UN 28.08 50 BK 98 Jamie Miller GU-CFSC 1:09.88 100 BK 59.07 GU-UN Gage Trotter 10 08 Rita Medrano GU-UN 2:20.26 200 BK 2:09.85 GU-CFSC Hunter Bayley 07 01 Leslie Lunsmann GU-CFSC 1:16.65 100 BR 1:06.09 GU-STAR Michael Egerman 98 01 Joy Galloway GU-CFSC 2:37.98 200 BR 2:24.88 GU-STAR Michael Egerman 98 09 Kendra Chernoff GU-TAMU 27.81 50 FL 26.25 GU-HCAP Zach Brown 03 09 Kendra Chernoff GU-TAMU 59.58 100 FL 56.53 GU-KATY Alex Boyce 00 08 Rita Medrano GU-UN 2:11.43 200 FL 2:02.47 GU-KATY Blake Scholz 01 00 Jaime Lewis GU-TWST 2:18.99 200 IM 2:09.61 GU-KATY Robert Klein 94 08 Rita Medrano GU-UN 4:52.74 400 IM 4:31.18 GU-CFSC James Galloway 98
GULF RECORDS 12-11 GULF SWIMMING HANDBOOK NOV
Open - SCM Records Yr Name Team Time Event Time Team Name Yr 00 Carrie Kirkham GU-CFSC 23.44 50 FR 22.05 GU-TAMU Matt Rose 04 09 Julia Wilkinson GU-TAMU 54.19 100 FR 49.16 GU-AGS David Morrow 00 04 Katy Lieb GU-TAMU 2:00.56 200 FR 1:48.92 GU-TAMU Scott Mueller 04 03 Colleen Gordon GU-FCST 4:14.15 400 FR 3:56.22 GU-UN John McClure 10 03 Colleen Gordon GU-FCST 8:40.10 800 FR 8:28.70 GU-BTA Matt Barber 07 1500 FR 15:56.79 GU-CFSC Tommy Bishop 01 10 Tess Simpson GU-UN 28.08 50 BK 26.59 GU-UN Gage Trotter 10 04 Rebecca Sturdy GU-TAMU 1:00.06 100 BK 53.30 GU-TAMU Matt Rose 04 00 Hayley McGregory GU-HSC 2:11.62 200 BK 1:59.45 GU-UN John Ariens 10 04 Kyle Krueger GU-FCST 42.88 50 BR 27.79 GU-UN Alfredo Jacobo 06 04 Erin Briskie GU-TAMU 1:08.55 100 BR 1:00.63 GU-TAMU Alfredo Jacobo 04 04 Erin Briskie GU-TAMU 2:31.29 200 BR 2:14.68 GU-COOG Timothy Ferris 10 09 Triin Aljand GU-TAMU 25.44 50 FL 25.51 GU-COOG Timothy Ferris 10 08 Triin Aljand GU-UN 58.13 100 FL 53.81 GU-UN Tyler Welch 10 10 Julia Wilkinson GU-UN 2:07.01 200 FL 1:56.96 GU-UN Israel Duran 07 12 Bailey King GU-UN 1:25.98 100 IM 1:16.89 GU-UN Cannon Clifton 05 10 Julia Wilkinson GU-UN 2:07.01 200 IM 2:01.97 GU-DADS Nicholas Kaschik 94 99 Kimarie Durso GU-AGS 4:37.71 400 IM 4:22.04 GU-DADS Nicholas Kaschik 94 05 GU-BTA, Caity Luhrs, Suruchi GU-BTA 2:27.57 200 FR-R 2:32.71 GU-FCST GU-FCST, Garrett Rice, 05 Avasthi, Ashlyn Milstead, Matthew Mahoney, Patrick Cami Luhrs Davis, Cliff Johnson 05 GU-FCST, Linda Madden, GU-FCST 2:44.39 200 MED-R 2:57.20 GU-FCST GU-FCST, Paul Rafaile, 05 Katherine Yun, Sarah Matthew Mahoney, Russell Steele, Katie Graviss Carlson-Stadler, Patrick Davis
12-12 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Senior - SCM Records Yr Name Team Time Event Time Team Name Yr 00 Carrie Kirkham GU-CFSC 23.44 50 FR 22.05 GU-TAMU Matt Rose 04 09 Julia Wilkinson GU-TAMU 54.19 100 FR 49.16 GU-AGS David Morrow 00 04 Katy Lieb GU-TAMU 2:00.56 200 FR 1:48.92 GU-TAMU Scott Mueller 04 04 Tiffany Moore GU-TAMU 4:14.85 400 FR 3:56.22 GU-UN John McClure 10 98 Tracy Evans GU-AGS 8:42.65 800 FR 04 Rebecca Sturdy GU-TAMU 1:00.06 100 BK 53.30 GU-TAMU Matt Rose 04 04 Rebecca Sturdy GU-TAMU 2:12.01 200 BK 1:59.45 GU-UN John Ariens 10 50 BR 27.79 GU-UN Alfredo Jacobo 06 04 Erin Briskie GU-TAMU 1:08.55 100 BR 1:00.63 GU-TAMU Alfredo Jacobo 04 04 Erin Briskie GU-TAMU 2:31.29 200 BR 2:14.68 GU-COOG Timothy Ferris 10 09 Triin Aljand GU-TAMU 25.44 50 FL 08 Triin Aljand GU-UN 58.13 100 FL 53.81 GU-UN Tyler Welch 10 10 Julia Wilkinson GU-UN 2:07.01 200 FL 1:56.96 GU-UN Israel Duran 07 10 Julia Wilkinson GU-UN 2:07.01 200 IM 2:03.29 GU-TAMU Scott Mueller 04 99 Kimarie Durso GU-AGS 4:37.71 400 IM 4:24.68 GU-AGS Devin Howard 98
GULF RECORDS 12-13 GULF SWIMMING HANDBOOK NOV
YARDS LSC Records
Tabulated as of 08/28/2012
10 & Under - YARDS Records Yr Name Team Time Event Time Team Name Yr 11 Lucie Nordmann GU-TWST 25.93 50 FR 25.33 GU-TWST Maverick Smalley 98 06 Lauren Day GU-BTA 57.27 100 FR 54.91 GU-TWST Gray Umbach 05 06 Katheryn Nolen GU-BTA 2:04.75 200 FR 1:59.44 GU-TWST Gray Umbach 05 11 Lucie Nordmann GU-TWST 5:30.95 500 FR 5:15.82 GU-TWST Gray Umbach 05 05 Jordan Hancock GU-FCST 12:09.38 1000 FR 11:22.41 GU-TWST Gray Umbach 04 04 Makenzie Anderson GU-TWST 24:13.05 2000 FR 25:39.00 GU-FCST Daniel Graviss 04 11 Lucie Nordmann GU-TWST 29.13 50 BK 28.78 GU-TWST Gray Umbach 05 98 Madeleine Stanton GU-BTA 1:03.61 100 BK 1:01.62 GU-TWST Gray Umbach 05 09 Alicia Finnigan GU-FCST 2:27.55 200 BK 2:23.89 GU-PACK Ryan Massey 06 98 Alexandra Basso GU-HEAT 34.14 50 BR 32.31 GU-TWST Michael Milano 89 12 Karsten Fields GU-TWST 1:12.81 100 BR 1:10.76 GU-TWST Maverick Smalley 98 09 Dora Praczko GU-LSST 2:43.40 200 BR 2:41.23 GU-TWST Avery Bub 05 02 Caroline McElhany GU-AQUA 27.78 50 FL 27.93 GU-TWST Gray Umbach 05 02 Caroline McElhany GU-AQUA 1:02.05 100 FL 1:00.57 GU-TWST Gray Umbach 05 01 Kelsey Amundsen GU-TWST 2:18.89 200 FL 2:21.36 GU-KATY David Cleason 11 98 Madeleine Stanton GU-BTA 1:04.63 100 IM 1:04.73 GU-TWST Maverick Smalley 98 12 Karsten Fields GU-TWST 2:20.84 200 IM 2:16.85 GU-TWST Maverick Smalley 98 10 Lucie Nordmann GU-TWST 5:22.86 400 IM 5:07.93 GU-FINS Mason Machicek 12 10 GU-FCST, Peyton Quattlebaum, GU-FCST 1:49.87 200 FR-R 1:49.60 GU-BTA GU-BTA, Anthon 06 Ashley Harmon, Bryanna Ishikawa-Gutierrez, Aj Vasquez, Claire Donovan Krawczyk, Joe Decker, Justin Buck 10 GU-FCST, Peyton Quattlebaum, GU-FCST 4:02.07 400 FR-R 4:04.83 GU-TWST GU-TWST, Cotton Fields, 12 Ashley Harmon, Bryanna Joshua Lee, Jack Rausch, Vasquez, Claire Donovan Vids Pradeepkumar 10 GU-FCST, Bryanna Vasquez, GU-FCST 2:03.00 200 MED-R 2:02.48 GU-BTA GU-BTA, Eric Mai, Paul 98 Kile Carriger, Ashley Kornfeld, Scott Sorge, Harmon, Claire Donovan Kevin Leckey
12-14 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
11-12 - YARDS Records Yr Name Team Time Event Time Team Name Yr 09 Simone Manuel GU-FCST 24.16 50 FR 22.69 GU-TWST Jay Martin 87 03 Allyson Sweeney GU-FCST 53.01 100 FR 49.20 GU-TWST Maverick Smalley 00 06 Erin Yeager GU-FCST 1:55.92 200 FR 1:47.09 GU-TWST Gray Umbach 07 86 Lori Walker GU-TWST 5:07.36 500 FR 4:47.55 GU-TWST Gray Umbach 07 05 Erin Foster GU-TWST 10:40.61 1000 FR 10:00.92 GU-TWST Sean Galegher 88 92 Cynthia Herrick GU-TWST 17:41.27 1650 FR 16:50.08 GU-TWST Sean Galegher 88 04 Emily Crowder GU-CATS 22:59.40 2000 FR 23:52.14 GU-KATY Ian Heinz 06 3000 FR 37:34.99 GU-CATS Gage Trotter 04 00 Madeleine Stanton GU-BTA 27.37 50 BK 26.33 GU-PACK Todd Ber 10 00 Madeleine Stanton GU-BTA 57.46 100 BK 57.29 GU-PACK Todd Ber 10 00 Madeleine Stanton GU-BTA 2:03.19 200 BK 2:03.07 GU-PACK Todd Ber 10 03 Kelly Flynn GU-TWST 31.17 50 BR 29.06 GU-CFSC Trevor Strong 09 03 Kelly Flynn GU-TWST 1:06.17 100 BR 1:01.18 GU-TWST Maverick Smalley 00 03 Kelly Flynn GU-TWST 2:22.94 200 BR 2:14.56 GU-TWST Maverick Smalley 00 04 Caroline McElhany GU-AQUA 26.20 50 FL 24.23 GU-FCST Andres Guilliod 08 06 Anne Steele GU-KATY 58.01 100 FL 53.47 GU-TWST Gray Umbach 07 79 Nancy McCrea GU-SCAT 2:06.01 200 FL 2:04.22 GU-TWST Gray Umbach 07 00 Madeleine Stanton GU-BTA 59.84 100 IM 55.73 GU-TWST Gray Umbach 07 04 Caroline McElhany GU-AQUA 2:09.63 200 IM 1:59.74 GU-TWST Gray Umbach 07 99 Julie Ann Galloway GU-CFSC 4:32.30 400 IM 4:16.75 GU-TWST Gray Umbach 07 09 GU-FCST, Simone Manuel, GU-FCST 1:41.22 200 FR-R 1:36.80 GU-ESA GU-ESA, David Morejon, Nick 10 Kaitlyn Swinney, Elizabeth Rudy, Jonathan Del Real, Davis, Madison Varisco Matthew Kraemer 12 GU-TWST, Lucie Nordmann, GU-TWST 3:42.34 400 FR-R 3:33.59 GU-ESA GU-ESA, David Morejon, Nick 10 Emily Reese, Ashley Rudy, Jonathan Del Real, Lasky, Alex Brosvik Matthew Kraemer 12 GU-TWST, Lucie Nordmann, GU-TWST 1:51.88 200 MED-R 1:49.14 GU-PACK GU-PACK, Todd Ber, Jonathan 10 Victoria Hunt, Emily Saucedo, Alejandro Reese, Alex Brosvik Londono, Todd Coachman 03 GU-TWST, Amanda McClelland, GU-TWST 4:07.66 400 MED-R 4:01.36 GU-TWST GU-TWST, Knox Hitt, Avery 06 Kelly Flynn, Kelsey Bub, Gray Umbach, Amundsen, Liz Nelson Gabriel Garcia
GULF RECORDS 12-15 GULF SWIMMING HANDBOOK NOV
13-14 - YARDS Records Yr Name Team Time Event Time Team Name Yr 11 Simone Manuel GU-FCST 22.75 50 FR 21.17 GU-CSC Cannon Clifton 09 11 Simone Manuel GU-UN 49.08 100 FR 46.05 GU-CSC Cannon Clifton 09 11 Simone Manuel GU-FCST 1:47.33 200 FR 1:40.70 GU-CSC Cannon Clifton 09 06 Cammile Adams GU-CFSC 4:50.66 500 FR 4:32.00 GU-TWST Sean Galegher 89 06 Cammile Adams GU-CFSC 9:53.10 1000 FR 9:23.37 GU-UN Eegan Groome 07 06 Cammile Adams GU-CFSC 16:37.00 1650 FR 15:28.86 GU-UN Eegan Groome 07 04 Liz Nelson GU-TWST 33:17.29 3000 FR 32:51.00 GU-FCST John D'Oliver 04 5000 FR 57:21.97 GU-FCST Josh Hammervold 04 11 Simone Manuel GU-UN 26.17 50 BK 23.32 GU-TWST Gray Umbach 09 11 Simone Manuel GU-FCST 54.50 100 BK 49.20 GU-TWST Gray Umbach 09 11 Simone Manuel GU-FCST 1:58.95 200 BK 1:48.57 GU-TWST Gray Umbach 09 05 Kelly Flynn GU-TWST 30.22 50 BR 27.36 GU-BTA Ben Decker 05 06 Erica Dittmer GU-PACK 1:04.35 100 BR 56.60 GU-BTA Ben Decker 05 09 Romy Landeck GU-FCST 2:16.28 200 BR 2:02.89 GU-BTA Ben Decker 05 11 Simone Manuel GU-FCST 25.99 50 FL 23.33 GU-TWST Gray Umbach 08 11 Simone Manuel GU-FCST 55.41 100 FL 49.19 GU-TWST Gray Umbach 09 06 Cammile Adams GU-CFSC 2:00.03 200 FL 1:52.76 GU-AGS Harrison Jones 11 10 Kaitlyn Swinney GU-UN 1:02.60 100 IM 57.72 GU-AGS Matthew Bitara 10 10 Simone Manuel GU-FCST 2:04.80 200 IM 1:48.08 GU-TWST Gray Umbach 09 05 Cammile Adams GU-UN 4:20.99 400 IM 3:57.20 GU-TWST Gray Umbach 09 12 GU-CFSC, Shea Gregson, GU-CFSC 1:36.91 200 FR-R 1:28.54 GU-PACK GU-PACK, Alejandro Londono, 12 Shayne Gregson, Nikki Jonathan Saucedo, Todd Kaufmann, Ashley Johnson Coachman, Todd Ber 06 GU-AQUA, Caroline McElhany, GU-AQUA 3:31.67 400 FR-R 3:14.98 GU-ESA GU-ESA, David Morejon, 12 Adriana Sepulveda, Skylar Jonathan Del Real, Nick Smith, Ellen Lobb Rudy, Matthew Kraemer 06 GU-AQUA, Caroline McElhany, GU-AQUA 7:41.52 800 FR-R 7:06.88 GU-TWST GU-TWST, Alex Newberry, 11 Adriana Sepulveda, Skylar Jonathan Tybur, Austin Smith, Ellen Lobb Boyles, Scott Mayberry 12 GU-CFSC, Shayne Gregson, GU-CFSC 1:48.72 200 MED-R 1:38.24 GU-PACK GU-PACK, Todd Ber, Jonathan 12 Shea Gregson, Ashley Saucedo, Alejandro Johnson, Nikki Kaufmann Londono, Todd Coachman 06 GU-AQUA, Ellen Lobb, Julia GU-AQUA 3:54.05 400 MED-R 3:35.58 GU-PACK GU-PACK, Ryan Massey, Josh 09 Sepulveda, Caroline Lamb, Callum Hevle, Sam McElhany, Skylar Smith Bryant
12-16 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
15-16 - YARDS Records Yr Name Team Time Event Time Team Name Yr 10 Madeline Locus GU-FCST 22.92 50 FR 20.49 GU-CFSC Todd Pace 85 10 Madeline Locus GU-FCST 49.78 100 FR 44.74 GU-TWST Gray Umbach 11 02 Hayley McGregory GU-UN 1:47.05 200 FR 1:37.35 GU-CFSC Jamie Rauch 96 08 Cammile Adams GU-MAC 4:42.42 500 FR 4:24.22 GU-TWST Ediz Yildirimer 10 90 Lori Walker GU-TWST 9:47.02 1000 FR 9:04.57 GU-BTA Matt Barber 08 08 Kristen Groome GU-FCST 16:08.24 1650 FR 15:11.41 GU-TWST Ediz Yildirimer 09 04 Colleen Gordon GU-FCST 31:40.68 3000 FR 30:37.97 GU-KATY Kevin Scholz 06 5000 FR 54:04.35 GU-FCST Jake Hoffmann 04 11 Meg Cooke GU-UN 25.92 50 BK 22.44 GU-UN Gray Umbach 11 02 Hayley McGregory GU-UN 53.83 100 BK 48.55 GU-UN Gray Umbach 11 02 Hayley McGregory GU-UN 1:55.74 200 BK 1:47.15 GU-CFSC Cole Cragin 08 11 Romy Landeck GU-FCST 29.22 50 BR 26.15 GU-FCST Kyle Yu 10 11 Romy Landeck GU-FCST 1:01.93 100 BR 54.83 GU-TWST Anthony Robinson 96 10 Romy Landeck GU-FCST 2:12.35 200 BR 1:58.14 GU-BTA Paul Kornfeld 04 11 Allie Sorensen GU-TWST 24.97 50 FL 21.96 GU-TWST Gray Umbach 11 10 Casey Clark GU-PACK 54.45 100 FL 47.99 GU-TWST Gray Umbach 11 07 Cammile Adams GU-CFSC 1:56.68 200 FL 1:46.75 GU-TWST Gray Umbach 09 11 Briana Burns GU-DADS 1:01.56 100 IM 53.17 GU-HSC Patrick Guillory 11 00 Leslie Lunsmann GU-CFSC 2:01.76 200 IM 1:47.59 GU-TWST Gray Umbach 10 11 Romy Landeck GU-FCST 4:16.15 400 IM 3:54.06 GU-TWST Gray Umbach 09 04 GU-CFSC, Becka Will, Jaime GU-CFSC 1:45.15 200 FR-R 1:31.55 GU-DADS GU-DADS, Jason Bo, Michael 10 Keily, Alisha Rembach, Miller, John Van Anglen, Kristen Young Marc Pichon 88 GU-TWST, Lisa Rhodes, GU-TWST 3:33.08 400 FR-R 3:08.04 GU-TWST GU-TWST, Brad Bailey, Todd 86 Tiffany Tredway, Jennifer Bartee, Jeff Thibault, Chris Hauser, Jenny Thibault Cornman 10 GU-FCST, Meaghan Connolly, GU-FCST 7:20.06 800 FR-R 6:43.29 GU-TWST GU-TWST, Gray Umbach, Ediz 09 Erin Yeager, Jordan Yildirimer, Tripp Cooper, Hancock, Madeline Locus Jonathan Debaugh 10 GU-FCST, Colleen Lord, Romy GU-FCST 1:45.41 200 MED-R 1:35.92 GU-BTA GU-BTA, Kevin Leckey, Garret 04 Landeck, Madeline Locus, Beaman, Eric Olesen, Meaghan Connolly Matt Campbell 11 GU-KATY, Cameron McHugh, GU-KATY 3:53.60 400 MED-R 3:28.64 GU-TWST GU-TWST, Jeff Thibault, Todd 86 Lindsay Shabet, Hanna Bartee, Brain Bailey, Chris Huston, Lindsay Morrow Cornman
GULF RECORDS 12-17 GULF SWIMMING HANDBOOK NOV
15-18 - YARDS Records Yr Name Team Time Event Time Team Name Yr 11 Madeline Locus GU-FCST 22.71 50 FR 19.48 GU-UN Anthony Robinson 98 11 Madeline Locus GU-FCST 48.74 100 FR 43.94 GU-UN Kyle Troskot 11 11 Madeline Locus GU-FCST 1:45.96 200 FR 1:36.55 GU-CFSC Jaime Rauch 97 08 Cammile Adams GU-MAC 4:42.42 500 FR 4:20.77 GU-BTA Matt Barber 08 06 Colleen Gordon GU-SPA 9:41.97 1000 FR 9:04.57 GU-BTA Matt Barber 08 10 Maureen McLaine GU-TAMU 16:07.41 1650 FR 15:03.66 GU-TWST Ediz Yildirimer 10 04 Colleen Gordon GU-FCST 31:40.68 3000 FR 11 Ashley Dow GU-UN 20.50 50 BK 21.77 GU-UN Cole Cragin 09 10 Tess Simpson GU-TAMU 53.30 100 BK 46.75 GU-CFSC Cole Cragin 09 11 Jillian Vitarius GU-BTA 1:54.04 200 BK 1:44.78 GU-CFSC Cole Cragin 09 11 Skylar Smith GU-FCST 29.05 50 BR 26.15 GU-FCST Kyle Yu 10 11 Breeja Larson GU-UN 58.51 100 BR 53.32 GU-BTA Paul Kornfeld 06 11 Breeja Larson GU-UN 2:06.18 200 BR 1:54.41 GU-BTA Paul Kornfeld 06 11 Skylar Smith GU-FCST 24.77 50 FL 21.82 GU-TWST Tripp Cooper 11 10 Ellen Lobb GU-UN 53.64 100 FL 47.12 GU-UN Gray Umbach 12 10 Cammile Adams GU-CSC 1:56.51 200 FL 1:45.16 GU-DADS Chris Rives 82 11 Kimberly Pavlin GU-UN 1:58.61 200 IM 1:44.92 GU-UN Gray Umbach 12 07 Melissa Hain GU-TAMU 4:11.11 400 IM 3:48.12 GU-BTA Jordan Jones 11 08 GU-CFSC, Kathryn Eckhart, GU-CFSC 1:33.68 200 FR-R 1:23.52 GU-TWST GU-TWST, Gray Umbach, Knox 11 Caroline McElhany, Seraphina Hitt, Jonathan Debaugh, Van, Ellen Lobb Tripp Cooper 06 GU-CFSC, Ashley Richter, GU-CFSC 3:25.77 400 FR-R 3:00.75 GU-CFSC GU-CFSC, Hunter Bayley, 09 Jennifer Lamb, Traci Van Shea Kenny, Jonathan Matre, Alex Basso Edwards, Charlie Moore 10 GU-FCST, Meaghan Connolly, GU-FCST 7:20.06 800 FR-R 6:40.22 GU-CFSC GU-CFSC, Hunter Bayley, 09 Erin Yeager, Jordan Charlie Moore, Shea Hancock, Madeline Locus Kenny, Jonathan Edwards 11 GU-TWST, Meg Cooke, Tori GU-TWST 1:44.94 200 MED-R 1:31.05 GU-TWST GU-TWST, Gray Umbach, Tripp 11 Eberwein, Kelsey Leneave, Cooper, Jonathan Allie Sorensen Debaugh, Knox Hitt 11 GU-TWST, Meg Cooke, Tori GU-TWST 1:44.94 200 MED-R 1:31.05 GU-TWST GU-TWST, Gray Umbach, Tripp 11 Eberwein, Kelsey Leneave, Cooper, Jonathan Allie Sorensen Debaugh, Knox Hitt 10 GU-CFSC, Kathryn Eckhart, GU-CFSC 3:45.14 400 MED-R 3:19.10 GU-CFSC GU-CFSC, Cole Cragin, Alex 09 Catherine Wagner, Ellen Ruata, Hunter Bayley, Lobb, Morgan Sharp Charlie Moore
12-18 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
17-18 - YARDS Records Yr Name Team Time Event Time Team Name Yr 11 Madeline Locus GU-FCST 22.71 50 FR 19.48 GU-UN Anthony Robinson 98 11 Madeline Locus GU-FCST 48.74 100 FR 43.94 GU-UN Kyle Troskot 11 11 Madeline Locus GU-FCST 1:45.96 200 FR 1:36.55 GU-CFSC Jaime Rauch 97 08 Cammile Adams GU-MAC 4:42.42 500 FR 4:20.77 GU-BTA Matt Barber 08 06 Colleen Gordon GU-SPA 9:41.97 1000 FR 9:05.12 GU-BTA Matt Barber 10 10 Maureen McLaine GU-TAMU 16:07.41 1650 FR 15:03.66 GU-TWST Ediz Yildirimer 10 04 Colleen Gordon GU-FCST 31:58.00 3000 FR 31:28.51 GU-KATY Brian Regone 02 04 Kristine Rose GU-FCST 3:48.00 5000 FR 11 Ashley Dow GU-UN 20.50 50 BK 21.77 GU-UN Cole Cragin 09 10 Tess Simpson GU-TAMU 53.30 100 BK 46.75 GU-CFSC Cole Cragin 09 11 Jillian Vitarius GU-BTA 1:54.04 200 BK 1:44.78 GU-CFSC Cole Cragin 09 11 Skylar Smith GU-FCST 29.05 50 BR 26.49 GU-HSC Dexter Brown 11 11 Breeja Larson GU-UN 58.51 100 BR 53.32 GU-BTA Paul Kornfeld 06 11 Breeja Larson GU-UN 2:06.18 200 BR 1:54.41 GU-BTA Paul Kornfeld 06 11 Skylar Smith GU-FCST 24.77 50 FL 21.82 GU-TWST Tripp Cooper 11 10 Ellen Lobb GU-UN 53.64 100 FL 47.12 GU-UN Gray Umbach 12 10 Cammile Adams GU-CSC 1:56.51 200 FL 1:45.16 GU-DADS Chris Rives 82 11 Tessa Holmes GU-UN 1:01.65 100 IM 57.20 GU-UN Lawrence Li 10 11 Kimberly Pavlin GU-UN 1:58.61 200 IM 1:44.92 GU-UN Gray Umbach 12 07 Melissa Hain GU-TAMU 4:11.11 400 IM 3:48.12 GU-BTA Jordan Jones 11 200 FR-R 1:23.89 GU-CFSC GU-CFSC, Charlie Moore, Cole 08 Cragin, Hunter Bayley, Shea Kenny 09 GU-CFSC, Christine Regone, GU-CFSC 3:26.76 400 FR-R 3:01.98 GU-CFSC GU-CFSC, Charlie Moore, Keith 10 Seraphina Van, Ellen Murphy, Shea Kenny, Lobb, Morgan Sharp Jonathan Edwards 10 GU-CFSC, Adriana Sepulveda, GU-CFSC 7:23.99 800 FR-R 6:48.38 GU-CFSC GU-CFSC, Berry, Jernigan, 97 Morgan Sharp, Catherine Livingston, Montague Wagner, Ellen Lobb 05 GU-TWST, Ashley McClelland, GU-TWST 1:46.51 200 MED-R 1:32.02 GU-CFSC GU-CFSC, Cole Cragin, Charlie 08 Rebekah Love, Taylor Moore, Hunter Bayley, Weber, Meredith McCarthy Shea Kenny 05 GU-CFSC, Keri Hyde, Jaime GU-CFSC 3:51.70 400 MED-R 3:19.54 GU-CFSC GU-CFSC, Jonathan Edwards, 11 Williamson, Traci Van Keith Murphy, Harrison Matre, Alex Basso Robinson, Albert Riley
GULF RECORDS 12-19 GULF SWIMMING HANDBOOK NOV
Open - YARDS Records Yr Name Team Time Event Time Team Name Yr 09 Triin Aljand GU-TAMU 21.93 50 FR 19.38 GU-TWST Adam Schmitt 90 08 Triin Aljand GU-TAMU 47.35 100 FR 42.90 GU-UN Balazs Makany 11 08 Julia Wilkinson GU-TAMU 1:43.64 200 FR 1:34.63 GU-UN Balazs Makany 11 11 Cammile Adams GU-UN 4:37.81 500 FR 4:19.57 GU-UN Matt Barber 10 06 Colleen Gordon GU-SPA 9:41.97 1000 FR 9:04.57 GU-BTA Matt Barber 08 11 Maureen McLaine GU-UN 15:56.15 1650 FR 15:03.66 GU-TWST Ediz Yildirimer 10 04 Emily Crowder GU-CATS 22:59.40 2000 FR 23:52.14 GU-KATY Ian Heinz 06 5000 FR 54:04.35 GU-FCST Jake Hoffmann 04 11 Ashley Dow GU-UN 20.50 50 BK 21.71 GU-UN Jason Bergstrom 10 12 Paige Miller GU-UN 51.78 100 BK 46.51 GU-TWST Dan Westcott 02 08 Kristen Heiss GU-TAMU 1:53.37 200 BK 1:43.74 GU-TAMU Nikita Denisyako 08 11 Skylar Smith GU-FCST 29.05 50 BR 26.15 GU-FCST Kyle Yu 10 12 Breeja Larson GU-UN 57.71 100 BR 53.32 GU-UN Paul Kornfeld 06 11 Breeja Larson GU-UN 2:06.18 200 BR 1:54.41 GU-UN Paul Kornfeld 06 11 Skylar Smith GU-FCST 24.77 50 FL 21.82 GU-TWST Tripp Cooper 11 08 Triin Aljand GU-TAMU 51.32 100 FL 45.53 GU-TAMU Boris Loncaric 09 12 Cammile Adams GU-UN 1:52.40 200 FL 1:43.98 GU-TAMU Israel Duran 08 10 Rosa Gentile GU-UN 58.90 100 IM 53.17 GU-HSC Patrick Guillory 11 10 Julia Wilkinson GU-TAMU 1:54.45 200 IM 1:44.92 GU-UN Gray Umbach 12 11 Sarah Henry GU-UN 4:05.30 400 IM 3:47.71 GU-TAMU Simon Frank 12 09 GU-TAMU, Maria Sommer, GU-TAMU 1:28.14 200 FR-R 1:17.71 GU-UN GU-UN, Amini Fonua, John 11 Marissa Jasek, Sarah Dalton, Balazs Makany, Woods, Triin Aljand Kyle Troskot 09 GU-TAMU, Codie Hansen, GU-TAMU 3:14.08 400 FR-R 2:52.49 GU-UN GU-UN, John Dalton, Kyle 11 Marissa Jasek, Sarah Troskot, Henrik Lindau, Woods, Christine Marshall Balazs Makany 09 GU-TAMU, Codie Hansen, GU-TAMU 7:00.67 800 FR-R 6:21.88 GU-UN GU-UN, Paul-Marc Schweitzer, 12 Christine Marshall, Melissa John Dalton, Boris Hain, Marissa Jasek Loncaric, John Wagner 12 GU-UN, Tess Simpson, Breeja GU-UN 1:35.71 200 MED-R 1:25.51 GU-TAMU GU-TAMU, Jason Bergstrom, 10 Larson, Paige Miller, Erica Amini Fonua, Boris Dittmer Loncaric, Casey Strange 12 GU-UN, Paige Miller, Breeja GU-UN 3:29.42 400 MED-R 3:08.65 GU-TAMU GU-TAMU, Nikita Denisyako, 10 Larson, Caroline Nathan Lavery, Boris McElhany, Kim Pavlin Loncaric, Balazs Makany
12-20 GULF RECORDS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Senior - YARDS Records Yr Name Team Time Event Time Team Name Yr 09 Triin Aljand GU-TAMU 21.93 50 FR 19.38 GU-TWST Adam Shmitt 90 08 Triin Aljand GU-TAMU 47.35 100 FR 42.90 GU-UN Balazs Makany 11 08 Julia Wilkinson GU-TAMU 1:43.64 200 FR 1:34.63 GU-UN Balazs Makany 11 11 Cammile Adams GU-UN 4:37.81 500 FR 4:19.57 GU-UN Matt Barber 10 11 Maureen McLaine GU-TAMU 9:42.11 1000 FR 9:08.54 GU-UN Michael McBroom 10 11 Maureen McLaine GU-UN 15:56.15 1650 FR 15:03.73 GU-UN Michael McBroom 11 12 Paige Miller GU-UN 24.07 50 BK 21.71 GU-TAMU Jason Bergstrom 10 12 Paige Miller GU-UN 51.78 100 BK 46.51 GU-TWST Dan Westcott 02 08 Kristen Heiss GU-TAMU 1:53.37 200 BK 1:43.74 GU-TAMU Nikita Denisyako 08 11 Beccy Hillis GU-UN 30.32 50 BR 26.80 GU-UN Crosby Johnson 10 12 Breeja Larson GU-UN 57.71 100 BR 53.44 GU-UN Amini Fonua 12 12 Breeja Larson GU-UN 2:06.82 200 BR 1:56.55 GU-UN Bryan Snowden 11 10 Rosa Gentile GU-UN 25.36 50 FL 22.68 GU-SCAT Andy Haidinyak 08 08 Triin Aljand GU-TAMU 51.32 100 FL 45.53 GU-TAMU Boris Loncaric 09 12 Cammile Adams GU-UN 1:52.40 200 FL 1:43.98 GU-TAMU Israel Duran 08 10 Rosa Gentile GU-UN 58.90 100 IM 53.23 GU-TAMU Scott Newmann 06 10 Julia Wilkinson GU-TAMU 1:54.45 200 IM 1:46.97 GU-UN Simon Frank 12 11 Sarah Henry GU-UN 4:05.30 400 IM 3:47.71 GU-TAMU Simon Frank 12 09 GU-TAMU, Maria Sommer, GU-TAMU 1:28.14 200 FR-R 1:17.71 GU-UN GU-UN, Amini Fonua, John 11 Marissa Jasek, Sarah Dalton, Balazs Makany, Woods, Triin Aljand Kyle Troskot 09 GU-TAMU, Codie Hansen, GU-TAMU 3:14.08 400 FR-R 2:52.49 GU-UN GU-UN, John Dalton, Kyle 11 Marissa Jasek, Sarah Troskot, Henrik Lindau, Woods, Christine Marshall Balazs Makany 09 GU-TAMU, Codie Hansen, GU-TAMU 7:00.67 800 FR-R 6:21.88 GU-UN GU-UN, Paul-Marc Schweitzer, 12 Christine Marshall, Melissa John Dalton, Boris Hain, Marissa Jasek Loncaric, John Wagner 12 GU-UN, Tess Simpson, Breeja GU-UN 1:35.71 200 MED-R 1:25.51 GU-TAMU GU-TAMU, Jason Bergstrom, 10 Larson, Paige Miller, Erica Amini Fonua, Boris Dittmer Loncaric, Casey Strange 12 GU-UN, Paige Miller, Breeja GU-UN 3:29.42 400 MED-R 3:08.65 GU-TAMU GU-TAMU, Nikita Denisyako, 10 Larson, Caroline Nathan Lavery, Boris McElhany, Kim Pavlin Loncaric, Balazs Makany
GULF RECORDS 12-21 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 13 - MEET DIRECTOR’S INFORMATION MEET DIRECTOR'S INFORMATION 2014-2015
INTRODUCTION
The key to a team successfully hosting a swim meet is to prepare, prepare, prepare. In this portion of the Gulf Swimming Handbook, meet directors will find information and suggestions regarding meet management. This information was developed with input from successful meet directors in Gulf Swimming. If you have never been a meet director before, you should observe how other teams run their meets (even after you have done it, you can always learn something from others). You are encouraged to contribute suggestions about improving these guidelines. Suggestions may be sent to the Technical Planning Committee Chair, Joel Beard.
SECTIONS
1. Meet Timeline ...... 13-2 2. Meet Directors Certification ...... 13-2 3. Basic Meet Management ...... 13-2 4. Officials ...... 13-4 5. Key Personnel ...... 13-4 6. Sanctions and Approvals ...... 13-5 7. Gulf Swimming Timing Equipment ...... 13-5 8. Announcements ...... 13-6 9. Team Entries ...... 13-8 10. Meet Entries Reconciliation ...... 13-9 11. Meet Timelines ...... 13-11 12. Meet Preparations ...... 13-11 13. Clerk of Course Tips ...... 13-12 14. Meet Director Duties During the Meet ...... 13-12 15. Scoring Tips - Timed Finals ...... 13-13 16. Scoring Tips - Prelims/Finals ...... 13-14 17. Meet Results ...... 13-15 18. Post-Meet Reports ...... 13-15
APPENDICES
A. Meet Host Team’s Administration Timeline ...... 13-17 B. Meet Bid Form ...... 13-18 C. Application for Sanction ...... 13-19 D. Application for Approval ...... 13-20 E. Sample Announcement for Gulf Swimming ...... 13-21 F. Entry Verification Form ...... 13-28 G. Safety Guidelines & Warm-up Procedures ...... 13-29 H. Gulf Swimming Timing Equipment ...... 13-30 I. Pool Certification Form ...... 13-34 J. Meet Summary Report Form ...... 13-37 K. Meet Director's Financial Report Form ...... 13-38 L. Meet Financial Statement ...... 13-39 M. Meet Evaluation Form ...... 13-40
MEET DIRECTOR'S INFORMATION 13-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
1. MEET TIMELINE
Time Frame Task
Annually Inform parents of meet dates and communicate to parents that everyone is expected to help 3 months Designate Meet Director Secure pool contract 10 weeks Obtain commitment from Meet Referee and Administrative Referee/Official Start soliciting ads and donations 8 weeks Apply for meet sanction Request Gulf equipment (if needed) 7 weeks Order awards Set up events in MEET MANAGER 6 weeks E-mail announcement and EV3 set up file to Gulf Swimming web page
4 weeks Get donated goods from local businesses Contact Officials about working at the meet 2 weeks Entry deadline After receipt of the entries, reconcile the entries with the athlete registration file Monday before Send tentative timeline and warm-up schedule to the Gulf Swimming web page the meet 0 days Run the meet On a daily basis, reconcile the on-deck entries with the athlete registration file Within 3 days Send results to the Gulf Swimming web page. Send a zipped MDB file, a zipped after meet CL file, and a PDF file of the Final Results. Within 2 weeks Send printed Final Results to any teams requesting a paper copy after meet Send reports to Gulf Swimming Treasurer and Technical Planning Chair
Also see the “Meet Host Team’s Administration Timeline” in Appendix A, on page 13-17.
2. MEET DIRECTORS CERTIFICATION
Gulf Swimming Rules require that Meet Directors understand USA Swimming and Gulf Swimming rules concerning swim meet management and operation, and that they be certified annually based upon requirements set out by the Gulf Swimming Technical Planning Committee to ensure this knowledge and skill. In order to become a certified Meet Director, candidates must (1) attend a Gulf Swimming Meet Director’s Clinic of approximately three hours in length, and (2) pass an open-book test (80% passing grade) of their knowledge of USA Swimming and Gulf Swimming rules prepared by the Technical Planning Committee. The Meet Director’s Clinic will be given at least once annually between the end of long course season and the beginning of short course season. Candidates that are unable to attend this clinic may substitute a viewing of a videotape of that year’s clinic or, as approved in advance by the Technical Planning Committee Chair, work a full (minimum three hours) meet session with a certified meet director. Candidates who fail to achieve a passing grade on a test may re-take a test upon completion of working a full (minimum three hours) meet session with a certified meet director approved by the Technical Planning Committee Chair.
Once certified, Meet Directors may recertify annually by attending the Gulf Swimming Meet Director’s Clinic, viewing of a videotape of that year’s clinic, or as otherwise approved by the Technical Planning Committee Chair. Exemptions, waivers or supplements to these procedures may be granted by the Technical Planning Committee Chair, as necessary.
A meet host must have a certified Meet Director in order to receive a sanction and all Gulf Swimming meets must have a Meet Director on deck. Meet Directors must also be registered as USA Swimming non-athlete members in order to receive a sanction for a meet and to work on deck.
13-2 MEET DIRECTOR'S INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
3. BASIC MEET MANAGEMENT
A. Under the current Gulf Swimming rules, Gulf Swimming schedules the dates and types of meets to be held during the year. Clubs may bid for any of these meets at meetings determined by the Gulf Swimming Board of Directors. A meet bid form is attached as Appendix B, on page 13-18. Therefore, it will be predetermined what type of meet is being held by your club and what the qualifying times will be; i.e., Senior, "AA", "A", "BB", or Open.
B. The Technical Planning Committee will determine the format for each meet. If a team wants to deviate from this format, it must submit the proposed order of events to the Gulf Swimming Technical Planning Chair at least ninety (90) days before the meet is to be held.
C. Each team may determine what it will charge for heat sheets, etc.
D. The entry fees have been set by Gulf Swimming: a. All Meets (except as listed below) - $5.25 individual event, $9.00 per relay b. Prelim/Final Meets - $5.50 individual event, $9.00 per relay. c. Mile Meets - $7.75 individual event d. Time Trials – On-Deck Entry Fees apply
For Long Course Meets, the swimmers’ individual entry fees shall be increased by $0.25. This additional fee, payable to the host team, is for the purpose of offsetting the additional cost of running meets in and maintaining the larger pool.
For meets approved to be called a championship meet by the House of Delegates, the swimmers' individual entry fees shall be increased by $0.25. This additional fee, payable to the host team, is for the sole purpose of offsetting the additional cost of awarding medals at the meet. If no medals are awarded, then the individual entry fees shall not be increased.
In addition to the entry fees, a Facility Surcharge will be assessed: Public/Private Pools: $2.00 per swimmer University Pools (Texas A&M, University of Houston): $5.00 per swimmer
E. Gulf Swimming has determined that no meet shall start before 9:00 a.m. unless approved in advance by the Board of Directors of Gulf Swimming. Friday evening sessions shall start at 6:30 p.m., unless some other start time is approved by the Board of Directors.
F. Awards a. "B & Under" Meets - ribbons b. "BB" Meets - ribbons c. "A" Meets - medals, ribbons & medals, or trophies, if they wish.
Awards should be made available to be picked up by the swimmers as soon as the results are posted at the meet. If the awards are not picked up at the meet, they shall be distributed to the teams.
G. Seeding a. All Gulf Swimming meets shall be pre-seeded for events 200 yards/meters and shorter. b. Events of 400 yards/meters and longer will require a positive check-in. c. Deck entries are due 45 minutes prior to the start of the session. d. Deck entries will be accepted to fill existing heats. If necessary, and if the timeline permits, a heat zero will be created. e. Clubs are encouraged to notify the meet administration and scratch swimmers that are not at the meet in order to make space for more swimmers. f. Each meet host shall e-mail a psych sheet to all participating clubs by the Monday preceding the start of the meet.
MEET DIRECTOR'S INFORMATION 13-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
g. Each meet host is required to post the team summary listing on the Gulf Swimming website.
4. OFFICIALS
It is the responsibility of the Meet Director to secure the necessary officials for the meet. Gulf rules require a minimum of four (4) officials to run a meet. It is the responsibility of the Meet Director to identify the Meet Referee and the Administrative Referee/Official eight (8) weeks in advance of the meet at the time that the meet sanction application is made.
At all meets, there should be as many On-Deck Trainees as possible. Officials do not have to be the same individuals for Friday, Saturday, and Sunday.
5. KEY PERSONNEL
No one person can successfully execute all of the tasks involved in planning and running a swim meet. A good meet director delegates responsibilities to others on the host team. Plans and assignments for every aspect of meet operations should be made well in advance, even though some of the functions will not be performed until the day of the meet. Good communication between the Meet Director and key personnel is vital. The meet director should establish specific deadlines for the tasks of key personnel.
Key personnel include: Meet Referee – full authority over the actual conduct of the meet Administrative Referee/Official – full responsibility for the dry side of the meet Meet Director – general coordination of the meet Safety Marshal – enforces the warm-up procedures and maintains order in the venue (see page 4-12) Awards Ordering – orders the awards Entry Chair – receives and inputs the entries for the meet Heat Sheet Ads – contacts vendors and businesses and solicits ads and donations Computer Operator – runs the software, including seeding and printing results Assistants Colorado Timing System Operator – controls the CTS console and timing system Assistants Announcer – general purpose announcements Timing Judges – receive all results and checks for validity Clerk of Course – receives on-deck entries and maintains control over the event entries Chief Timer – maintains control over lane timers and starts 2 backup watches on each race Ready Area Marshals – if needed, controls the area behind the starting blocks Hospitality Chair – supervises and organizes the hospitality room Concessions Chair – supervises the purchasing and sales of concessions Assistants Runners: From Computer to Awards and Posting Results From Computer to Lane Timers From Lane Timers to Timing Judges From Computer to two Starters, two Ready Area Marshals, Posting Lane Assignments and Flipping Event Numbers Heat Sheets/Awards – sells heat sheets and distributes awards Extra Volunteers (to fill in for each shift as needed) Equipment Pick-Up – obtains timing equipment from Gulf Swimming Equipment Set-Up – sets up the timing equipment at the venue Clean Up – maintains a clean and orderly venue Return Equipment – delivers timing equipment to Gulf Swimming
13-4 MEET DIRECTOR'S INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
6. SANCTIONS AND APPROVALS
A. Meet sanctions and approvals shall be applied for at least eight (8) weeks prior to the meet, except for meets awarded on an emergency basis. If the Sanction Coordinator receives the application later than this time, a $100.00 fine will be levied against the team. Meets not on the Official Gulf Schedule, such as dual meets, will be sanctioned only when they do not conflict with the Official Gulf Schedule.
B. Fill out a USA Swimming Application for Sanction form (Appendix C, page 13-19) and mail it along with a copy of your meet announcement, including full event schedule, name of Meet Referee, Administrative Referee/Official, and meet eligibility criteria to the Sanction Coordinator: Herb Schwab 802 Lakeshore Drive Sugar Land, TX 77478 281-242-1334 (Home) [email protected]
C. Attach a check payable to Gulf Swimming, Inc., for $50.00 per meet day. Time Trials require a sanction fee of $50.00.
D. Send duplicate copies of the meet announcement to the Technical Planning Committee Chair: Joel Beard 1519 Park Wind Drive Katy, TX 77450 309-333-8822 (Cell) [email protected]
and to the General Chair: Henry Clark 9465 Barrow Court College Station, TX 77845 979-776-1155 (Home) [email protected]
E. When the Sanction Coordinator approves your meet announcement, a sanction number will be issued, which must be placed on the announcement. Therefore, it is imperative that the Meet Director's telephone number be included in the information sent to the Sanction Coordinator.
7. GULF SWIMMING TIMING EQUIPMENT
A. The Gulf Swimming equipment is available to any Gulf Member Club sponsoring a swim meet, subject to the following conditions determining priority:
a. Rental by Gulf teams hosting Gulf sanctioned meets on the official Gulf schedule. b. Rental by Gulf teams hosting non-sanctioned meets. c. Rental by other organizations, if approved by Gulf Swimming.
B. To reserve the equipment, notify the Equipment Coordinator: Clay Douglass [email protected] in writing, eight (8) weeks prior to the scheduled date of the meet. When the host team has not reserved the equipment two (2) weeks prior to the date of the scheduled meet, the equipment will be committed to the host team with a lower priority.
MEET DIRECTOR'S INFORMATION 13-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
C. The equipment rental fee structure is outlined in Appendix H, page 13-31. The rental fees must be received before the equipment is picked up.
D. To arrange pick-up of the equipment trailer, call the Equipment Coordinator: Eddie Adams [email protected] The equipment is not to be picked up without prior arrangement.
E. When the equipment is picked up, check all items against the list in the trailer. Notify the Equipment Coordinator immediately of any shortages or nonfunctional items.
F. The CTS Console and watches should NOT be left in the trailer. They should be stored in a SAFE location.
G. The host team (Meet Director) is responsible for the equipment and trailer. Do not leave the trailer on the street or in areas subject to vandalism. Should the equipment be stolen, lost, or damaged through the negligence of the host team using the equipment, THE HOST TEAM WILL BE REQUIRED TO REPLACE THE EQUIPMENT OR BE CHARGED THE COST OF THE EQUIPMENT BY GULF SWIMMING. A fee of $25.00, in addition to the cost of the equipment, will be charged for any item that is not returned as received by the host team.
H. It is strongly recommended that the Gulf Swimming equipment be picked up from and returned to the Equipment Coordinator, Clay Douglass. Exceptions to this rule require prior approval by the Equipment Coordinator and do not relieve the renter of any liability.
I. Expendable items, such as watch and two-way radio batteries, and CTS paper, will not be provided. The host team's Meet Director should be sure to check the supply of these items before the meet.
J. The host team provides the PA system.
8. MEET ANNOUNCEMENTS
A. A standard format will be used for all meet announcements (see Appendix E, page 13-21).
B. All announcements should include the Gulf Swimming PROOF OF TIME RULE, page 5-8. 10 and under swimmers must pre-prove eligibility to swim Senior events in meets with Senior classification.
A swimmer who qualifies to swim an event in more than one age group (i.e., 8 & Under or 10 & Under or Senior, etc.) may swim the event in either age group, but MAY NOT swim the same event in both age groups in the same meet. This rule applies to both individual and relay events.
C. All meets that are scored should conform to the USA Swimming Rules and Regulations and include:
Individual Events: 7-5-4-3-2-1 (for 6 lane pool) or 8-6-5-4-3-2-1 (for 7 lane pool) or 9-7-6-5-4-3-2-1 (for 8 lane pool) Relay Events: 14-10-8-6-4-2 (for 6 lane pool) or 16-12-10-8-6-4-2 (for 7 lane pool) or 18-14-12-10-8-6-4-2 (for 8 lane pool)
If team awards are to be given, they must be based upon the scoring as set out above, unless authorized in advance by the Gulf Swimming Technical Planning Committee Chair.
13-6 MEET DIRECTOR'S INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
D. E-mail a copy of the meet announcement and the meet set-up file in EV3 format to the Gulf Swimming Webmaster, at least six (6) weeks prior to the first day of the meet. Failure to e- mail a copy of the meet announcement and the meet set-up file in EV3 format to the Gulf Swimming Webmaster, at least six (6) weeks prior to the first day of the meet, shall result in a fine of $100 per day, with a maximum fine of $1,500. (It is not necessary to post meet set-up files for meets, which allow on-deck entries only.) The *.EV3 file posted to the website shall contain:
a. A complete description of the meet events per the approved format. b. Cut-off and qualifying time standards. c. The meet entry fees.
E. Gulf Swimming has established a uniform meet entry deadline. The announcement should state that all entry information must be in the hands of the Meet Director (or Meet Entry Chair) no later than 6:00 p.m. on the Tuesday (enter the date, which is at least 7 days in advance of the meet).
F. All meets are to be pre-seeded and must have that indicated on the meet announcement along with this statement:
Anyone missing the entry deadline for a meet will be able to enter the meet in the following manner:
1. Swimmers must pay double the entry fee at the time of entry. 2. Swimmers must supply completed entry forms. The swimmers will be seeded into the events in open lanes. 3. Swimmers must enter all events for the day forty-five (45) minutes prior to the start of the day's first event. 4. Swimmers must be qualified to swim the event entered. 5. Swimmers must not exceed the number of events allowed each day. 6. A heat will be added, if necessary and if the timeline permits.
G. Meets may be under the Zone system. Teams will be assigned to Gulf zones by the Technical Planning Committee.
H. If the 1650/1500 (1000/800) freestyle is to be swum in your meet, the following must be stated on the announcement:
a. TIMED FINAL MEET - "The 1650/1500 (1000/800) freestyle heats will be swum fastest to slowest, alternating girls and boys heats." Remember, the swimmer must have an "A" time in the 500/400 free in order to swim this event. b. PRELIMS AND FINALS MEET - "The 1650/1500 (1000/800) event is a timed final event. The fastest heat will be swum as the first event in the finals. Preliminary heats will be swum fastest to slowest, alternating girls and boys heats, as the last event in the prelims." Remember, the swimmer must have an "A" time in the 500/400 free in order to swim this event.
As an option, with approval of the Technical Planning Committee Chair, swimmers in the 1650/1500 Freestyle may elect to swim in prelims. “The 1650/1500 Freestyle will be swum as a timed final event and will be combined into one event for girls and one event for boys. Each event will be seeded by entry time and scored separately by age group. For the 1500 Freestyle check-in, swimmers may elect to swim the event during prelims. The fastest 8 girls and the fastest 8 boys who check-in, and who do not elect to swim in prelims, will swim during Sunday’s finals. All other heats will be swum, fastest to slowest, alternating girls and boys, as the final event in Sunday’s prelim session.”
MEET DIRECTOR'S INFORMATION 13-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
I. The dates, starting times, type of meet, eligibility, qualifying times, location, etc., of the meet should be stated on the announcement, along with hotels in the area for meets that are longer than one (1) day.
J. Except for championship meets, swimmers are to enter meets at their best times in each event, either in short course yards, short course meters or long course meters, regardless of the meet course. Meet hosts will seed entries from all courses together using the default conversion factors in HY-TEK MEET MANAGER. If a swimmer does not have a yard time or meter time, he must enter a NO TIME (NT). This rule does not apply to TAGS or certain Gulf championship meets.
For meets (that is, Gulf Swimming championship meets which include solely events for senior swimmers (and not age group events), long course meters shall be the conforming course for long course championship meets, and events shall be seeded with conforming times first, followed by non-conforming short course meter times followed by non- conforming short course yard times. Short course yards shall be the conforming course for short course championship meets, and events shall be seeded with conforming times first, followed by non-conforming long course meter times followed by non-conforming short course meter times. THERE ARE TO BE NO CONVERSIONS FROM YARDS TO METERS OR METER TO YARDS. If a swimmer does not have a yard time or meter time, he must enter a NO TIME (NT). This rule shall apply only to Gulf championship meets which include solely events for senior swimmers (and not age group events).
K. Attach a copy of the Entry Verification Form, Appendix F, page 13-28.
L. Attach a copy of the Gulf Swimming Safety Guidelines and Warm-up Procedures, Appendix G, page 13-29.
9. TEAM ENTRIES
The use of the current version of the HY-TEK MEET MANAGER Software is required to seed the meet, tabulate the times, and publish the results.
A. Use the correct registered name and correct registered acronym for each team entered in your meet. The correct names and acronyms for Gulf Swimming teams are listed in this Gulf Swimming Handbook, beginning on page 15-1. The use of any name other than these registered names will cause problems when the results are loaded into the Team Manager Online database after the meet is completed. Also, for any swimmers who are members of a Gulf Swimming club, but are unattached, use the acronym “U” + “TEAM ACRONYM”, (for example, an unattached swimmer who is a member of team “ABC”, would be listed as “UABC”). Any truly unattached swimmer shall be listed as “UN”.
B. As each team's entry arrives, check the data against their master entry sheet. If they do not match up or if the entry fees are incorrect, try to contact that team's coach or representative.
C. After the entry deadline, heat sheets should be printed, including the following information: Order of Events Meet Timeline List of Participating Teams Warm-up Lane Assignments Timing Lane Assignments Event Qualifying Times and Time Standards Name of Meet Referee Names of People in key positions (e.g., Meet Director, Clerk of Course, Colorado Timing System Operator, etc.) Special Notes – Parking, etc. Sponsorships and Advertisements Pool and Facility Map 13-8 MEET DIRECTOR'S INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Meet Evaluation Form (a copy is attached in Appendix M, page 13-40) Safety Information
D. Heat sheets for “A” and above meets shall include the following information: a. TAGS time for each event b. Qualifying time for each event
E. Heat sheets for “BB” meets shall include the following information: a. “A” time for each event b. Qualifying time for each event
F. Heat sheets for combined meets (e.g., A/BB/B) shall include the following information: a. TAGS time for each event b. “A” time for each event c. “BB” time for each event d. Qualifying time for each event
G. Heat sheets for Open meets shall include the following information: a. TAGS time for each event b. “A” time for each event c. “BB” time for each event
H. Heat sheets for Gulf Championship Meets shall include the following information: a. National Championships qualifying time for each event b. TAGS time for each event c. Qualifying time for each event
I. Heat sheets for Senior Meets shall include the following information: a. Texas Senior Circuit qualifying time for each event b. Junior National Championships qualifying time for each event c. National Championships qualifying time for each event
J. When making copies of heat sheets, usually run about 65-75 percent of the total number of swimmers. Remember, save about fifty (50) copies for the officials, coaches, timers, etc.
10. MEET ENTRIES RECONCILIATION
It is the responsibility of the meet host team to reconcile the MEET MANAGER database with the athlete registration file. The meet host team shall reconcile the MEET MANAGER database file after all of the entries are input, and then after each day of the meet after the on-deck entries are entered.
It is also the responsibility of the meet host team to contact any team with any problems encountered with reconciling their entries with the athlete registration file. The submitting teams shall have a chance to fix their entries, hopefully prior to the host team printing the heat sheet for the meet. Likewise, after on-deck entries are entered each day, the meet host shall perform this reconciliation procedure and contact the teams that have outstanding problems with the athlete reconciliations. The teams must have a chance to correct their errors before the end of the meet.
The host team and the submitting teams are subject to penalties if these reconciliation procedures are not performed. There may be some problems or reconciliation issues that cannot be resolved by the host team. If those cases, the penalties would be waived.
The meet entries, and results, must be reconciled. Errors and/or mismatches in the meet results when compared with the athlete registration database will result in those athletes’ times not being submitted to the USA Swimming national database.
The MEET MANAGER database shall be checked against the Gulf Swimming Athlete Membership database. In order to do this, obtain the Registration File (also called the *.RE1 file) from the Athlete Registration Coordinator, Annette Leach. The following process should be MEET DIRECTOR'S INFORMATION 13-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
completed after the normal entries have been entered, and then each day of the meet, after all of the on-deck entries have been entered.
A. Request the *.RE1 file (via e-mail) from the Athlete Registration Coordinator, Annette Leach.
B. Save the file on your hard disk, in a directory that you can access, such as:
C:\SWMEETS\GU_MeetRecon.re1
C. Start up HY-TEK MEET MANAGER (MM).
D. Open your database file, and select:
Reports Exceptions Report Reg Ck / Proof of Time
Click on the “Check Athletes Against External Registration File”
and
“Check matching LSC only”
Click “Create Report” at the top of the screen, and a dialog box will pop up, so that you can select the Athlete Registration File. Double-click on the name of the correct Athlete Registration File, and an “Exceptions Report” will be created and displayed on your screen.
E. Once the Exceptions Report is created, send a copy of that report to the Athlete Registration Coordinator, by either e-mail or fax. There could be errors in the Team Manager databases from the clubs entered into the meet. The Athlete Registration Coordinator will contact those teams directly to have them use the registered name of the athlete.
F. Some Exceptions listed can easily be fixed; some not so easily. Be sure to follow these guidelines and fix the exceptions that can be fixed:
a. The easiest way to fix most of the errors may be to browse the RE1 file. This can be accomplished simply by using the same “Exceptions Report” menu as in paragraph “D” above. Just check the box marked “Browse the Reg File”. Then, select the correct RE1 file (as you selected above), and you can browse every athlete name. You can even re-sort the lists by clicking on the column headings at the top of the page. This should allow you to find the correct spelling for an athlete, the correct middle initial, and the correct birth date.
b. Fix any misspellings of first, middle, last names. Use the RE1 file as the reference file. If there are any errors in the RE1 file, the swimmer needs to contact the Athlete Registration Coordinator, Annette Leach.
c. Fix any birthday problems. Again, use the RE1 file as the reference file; it contains the correct birthday. If there are any errors, have the swimmer contact the Athlete Registration Coordinator.
d. Generally ignore any mismatches on team affiliation. But, if there are any errors with the team affiliation for on-deck entries, double-check the entry form to be sure that the correct team was entered into the MM database. Do not worry about swimmers competing unattached, or changing teams. This is perfectly acceptable.
13-10 MEET DIRECTOR'S INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
e. Carefully check any “matching ID not found” exceptions. Many of these exceptions may be due to errors in the first, middle, or last names or due to errors in the birthdate (see paragraphs 2 and 3 above). Try to fix those errors. Also, the message that “matching ID not found” may be due to swimmers who have turned in their registration paperwork to their team registrar, but those registrations may not have been entered into the database yet. These swimmers are still eligible to swim.
11. MEET TIMELINES
Meet timelines are used to help swimmers and coaches plan their warm-up/rests/swims, assist meet hosts in scheduling facilities and volunteers, provide meet director and meet referee with a measure of how the meet is running, and allow swimmers and their parents to plan the weekend. In publicizing the meet timeline, though, everyone should realize that it is merely an estimate and that no meet can ever be expected to run exactly on the timeline. That said, it is important that meets not run significantly ahead of the timeline, as it will cause swimmers and coaches to not be prepared. In order to maximize utility and provide a standard basis, Meet Hosts will generate timelines for posting on the Gulf Swimming Website and other publication on the following basis:
A. Short Course – meets using “flyover starts” shall be based on 20 second intervals (plus a 15 second backstroke interval) and all other meets shall be based on 30 second intervals between heats.
B. Long Course – meets using "chase starts" shall be based on 0 second intervals and meets using "flyover starts" shall be based on 10 second intervals between heats.
C. Timelines for time trials, championship meets and meets with unusual circumstances may be based upon different intervals if approved in advance by the Technical Planning Committee Chair.
Email your meet timeline to the Gulf Swimming Webmaster at least by the Monday prior to the first day of your meet. If your meet features split session warm-up, you should also send a warm- up schedule for posting on the website. You may also post timing assignments, parking or other information.
12. MEET PREPARATIONS
A. Advise your Food Concession Chair of the number of swimmers to facilitate ordering the proper amount of food. Do not forget Officials.
B. Be sure that you have adequate change for heat sheets. Suggested amount - $40.00 in small bills. The individual selling heat sheets should arrive one (1) hour before the start of the meet.
C. Make sure that you have all necessary equipment for the Colorado Timing System. Identify backup computers and printers, connections, cables, extension cords and batteries.
D. Secure Colorado Timing System console paper and computer paper (regular and ribbon labels).
E. Set up ready benches, chairs for timers, etc.
F. Keep records of expenses for the club treasurer.
G. Keep a record of all meet entries for the Meet Director's Financial Report.
H. If your pool has movable bulkheads, measure your pool before the meet and confirm after each session! Every lane should be measured by a steel tape or other acceptable MEET DIRECTOR'S INFORMATION 13-11 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
measuring device with the touchpads in place. The distance should measure exactly (within the tolerance of plus (+) 0.03 meters (1 and 3/16ths of an inch)) in a vertical plane extending 0.3 meters (12 inches) above and 0.8 meters (2 feet, 7 and 1/2 inches) below the surface of the water at all points of both end walls. If your measurement is off, then you should adjust the bulkhead, touchpads, etc until your distance is correct. If you find that you cannot adjust to the correct measurement, you should contact the Technical Planning Chair immediately. If your pool does not have any movable bulkheads, the pool should be measured as above, and a certification of measurement should be filed with USA Swimming (Appendix I, page 13-34).
13. CLERK OF COURSE TIPS
A. Remember, the purpose of the meet is to let the kids swim, not to keep them out. Every effort that is legal should be made to allow them to swim.
B. Be sure that you have a current USA Swimming Rules and Regulations Book and read it.
C. Know the scratch rules for Prelim and Finals meet and enforce them. Know scratch rules for seeding on the deck. The Meet Referee is the ultimate authority.
D. Tell announcer, referee, and starter of any changes in heats, such as combinations, excessive scratches, failure to check in, etc.
E. If you post the heat sheet on the wall in your area for swimmers to look at, there will be less interruptions for questions.
F. Keep lists of scratches by age group and days. You may be able to work ahead and see possible heat combinations, especially for relays and distance events. (This is important at a long meet, where time is a factor.)
G. Keep the original team entry sheets in alphabetical order at your desk. If swimmers say that they are in an event, but are not listed on the heat sheet, verification is simple. If you have made an error, ask the Meet Referee how to put the swimmer in the event. It may be necessary to re-seed the event. If there is any other reason why the swimmer is not on the heat sheet, talk to the Meet Referee.
14. MEET DIRECTOR'S DUTIES DURING THE MEET
A. Prepare the physical facilities around the pool. a. Area or board to post event numbers and lane assignments. b. Timers' Chairs c. Table and Chairs for Clerk of Course, Timing Judge, Awards, and Gate. d. PA system and table and chairs. Table for Colorado Timing System. e. Ready bench area.
B. Introduce yourself to the Referee and be sure that (s)he knows the Clerk of Course, Timing Judge, and Chief Timer.
C. Be available during the meet to the Meet Referee and the key personnel.
D. Check with your key personnel regularly and act as a helping hand, if necessary.
E. Watch for unruly behavior by swimmers around the grounds and in the restrooms. Contact team coaches, if necessary.
F. If the meet is held in the winter, have a place for swimmers and parents to go to be out of the weather.
G. Set aside heat sheets for the coaches, officials, and timers (one for each lane). 13-12 MEET DIRECTOR'S INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
H. Give entry worksheets from teams to the Clerk of Course to have during the meet.
I. Have a sign-up sheet at the gate for people to sign for final results. The charge is $5.00.
J. Have a location (by the exit of the venue) to collect Meet Evaluation Forms and forward the completed forms to the Technical Planning Committee Chair.
K. Be sure clean-up work is started.
L. Write a report on the meet and include any suggestions to the next Meet Director on areas that need improvement.
M. Prepare the Meet Director's Financial Report (see the form in Appendix K, on page 13-38). Submit this form with surcharge check and the MEET MANAGER Team Report to the Gulf Swimming Treasurer within two (2) weeks of the date of the meet.
N. Prepare the Meet Financial Statement (see the form in Appendix L, page 13-39). Submit this form to the Gulf Swimming Treasurer within two (2) weeks of the conclusion of the meet. This form is required by USA Swimming Rule and Regulations.
15. SCORING TIPS - TIMED FINALS
It cannot be stressed enough how important this job is! Accuracy is the most vital ingredient. It is advised that the Timing Judge be the same individual throughout the entire meet with the same assistants, if possible, so that there is continuity during the meet. Any time that there is a question, the USA Swimming Rules and Regulations Book or Gulf Swimming Handbook should be consulted. Listed below are some hints for a TIMED FINAL MEET.
A. When using a timing system that has both a primary and button back-up system, the Timing Judge should make comparisons between those two systems. Usually, if there is a 0.3 second difference, the back-up time will show next to the automatic or prime time. Review the watch time to see if the back-up time should be used (sometimes the back-up shows up when, in fact, the prime time is good).
If there is no prime time (swimmers failed to activate the pad), check the back-up times. The back-up time should be used unless there is a BIG difference between the watch and the back-up times. Have the Meet Referee verify the times and sign the timer’s sheet.
Watch times usually will be faster than the automatic timing system, especially in the 50's. The watch time should be used as a last resort.
B. After it has been established which time to use, one person should accurately record the time. If there is a tie, check the times of the tied swimmers to establish that the same time was not used twice. DO NOT round off the automatic times. Drop the thousandths when recording the time (e.g., 31.356 would be 31.35).
Note: Do not break a tie using the thousandths. If times are identical to the 1/100th second, the result shall be declared a tie, with swim-offs only needed in preliminaries to determine finalists.
C. Ask for the times to be printed in lane order, not place order on the CTS printout.
D. Only hand-held, battery powered, digital read-out type watches designed for timing purposes shall be used. All watches shall have a resolution of one one-hundredth of a second (0.01 second). Times from all systems shall be recorded to hundredths of a second. The digits representing thousandths shall be dropped with no rounding.
MEET DIRECTOR'S INFORMATION 13-13 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
E. If three (3) watches are used, take the middle time of the watches. Do not try to average two of the three watches: 1:21.36 1:21.46 1:21.50 1:22.00 1:21.43 1:21.94 equals 1:21.43 equals 1:21.94
F. If two (2) watches are the same, use that time: 1:21.39 1:14.56 1:21.39 1:14.62 1:21.43 1:14.62 equals 1:21.39 equals 1:14.62
G. If times from only two (2) watches are available, the official time shall be the average of those two watches. The digits representing thousandths of a second shall be dropped with no rounding.
If the watch times are: 27.26 27.51
Then the average time is: 27.385
And the official time will be: 27.38
H. Keep the CTS printout with the timers sheets at all times.
I. Watch for swimmers in the same lane but different heats. Timers sometimes get the timers sheets mixed up.
J. At a minimum, the following personnel are needed at the scoring table: a. One person to compare the times from the CTS console and the timers’ sheets. This person could also record the time in the proper place or give the sheet to another person to record. b. One person to put the times into the computer and print the results and award labels. A copy should be given to the awards table to help in the distribution of awards. Places should be marked on the posted sheets.
16. SCORING TIPS - PRELIM/FINALS
A. Follow the above steps to determine the prelim time for each swimmer.
B. Use MEET MANAGER to determine the finalists and alternates.
C. These are the qualifiers for the finals at night and must be announced as quickly as possible as there is a thirty (30) minute waiting period to allow swimmers to scratch the event, if they wish. After the 30 minute period has passed, the scratches are turned into the MEET MANAGER computer operator. Scratches from the finals are made with the Meet Referee unless he designates that they be given directly to the scoring table.
D. If there is a tie between the last place qualifier and the first alternate, a swim-off will occur. If there is a tie with the top 6, 7, or 8 finalists, a flip of the coin will determine the lane. If there are two final heats at night (Championship and Consolation) and there is a tie between the last place qualifier in the Championship heat and the first place qualifier in the Consolation heat, there will be a swim-off. If there is a tie between alternates, they may decide by flipping a coin or a swim-off.
13-14 MEET DIRECTOR'S INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
In no case may a swimmer use his swim-off time to displace another swimmer's place in the finals. The swim-off only determines which of the two swimmers made the finals. The time is official, however, and must be printed on the final results.
E. Before you have swim-offs for ties, check to see that the same time was not recorded twice for two different lanes in the same heat.
F. After the top finalists have been determined, list them on a sheet and post it so that all swimmers and parents can see who has made the finals. Also, post all other swimmers' times.
Any other questions about scoring can be found in your USA Swimming Rules and Regulations Book.
17. MEET RESULTS
A. Copies of all meet results MUST be sent to:
MEET RESULTS
Paper Copy Electronic Copy Participating Teams Yes requesting paper copies Gulf Web Page E-mail to Webmaster. Send a zipped MDB file, a zipped CL file, and a PDF file of the Final Results.
B. The host team shall mail a paper copy of the meet results within two (2) weeks of the meet to any participating teams that request a copy in writing. Meet results shall be printed in HY- TEK MEET MANAGER “Standard Publication Order.” If the meet is a Prelim/Final meet, use the option “A” (All) for printing both Prelim and Final results together.
C. Entry information, results, and timers sheets shall be maintained by the host team for one (1) year from the date of the meet. The host team shall be responsible for promptly resolving any inaccuracies in the results and re-submitting any results, which have been revised.
D. All meet results from Gulf Swimming sanctioned meets must be submitted in HY-TEK MEET MANAGER format and in PDF format to the Gulf Swimming Computer Information System Coordinator within three (3) days after the conclusion of the meet. The PDF format shall include the team information page, any team or individual scoring, and the results, in publication order, printed two columns per page. If the results are not submitted within the specified time, the host team will be subject to a fine of $100.00. Additional delays or failure to follow these rules will result in the forfeiture of bidding rights on meets the following year. Results shall be submitted by e-mail. The instructions, submission requirements and addresses will be available on the Gulf Swimming web page (www.gulfswimming.org).
E. Hosts for championship meets shall provide the Gulf Swimming Computer Information System Coordinator with a list of team scores and high point award scores. Hosts of championship meets shall additionally supply the Gulf Swimming Publicity Coordinator with a summary of the meet, including winning team, high point award winners, National, State or Gulf Swimming record breakers, and any other highlights, in a format suitable for publication.
18. POST-MEET REPORTS
A. The Meet Director is responsible for completing and submitting the following reports in a
MEET DIRECTOR'S INFORMATION 13-15 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
timely fashion:
a. The Meet Summary Report Form, Appendix J, page 13-37. This report will help determine, among other things, whether the meet is too small or too large. The Meet Director also has the opportunity to offer suggestions for making the meet better.
b. The Meet Director’s Financial Report Form, Appendix K, page 13-38. This form is used by the Meet Director to determine the amount of fees due to Gulf Swimming, based upon the number of entries in the meet.
c. The Meet Financial Statement, Appendix L, page 13-39. This form is required of all USA Swimming teams that host any sanctioned meet.
d. The Meet Evaluation Forms, Appendix M, page 13-40. These forms will be utilized by the Technical Planning Committee for future meets.
13-16 MEET DIRECTOR'S INFORMATION GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
MEET HOST TEAM’S ADMINISTRATION TIMELINE APPENDIX A
Pre-Meet Administration Post-Meet Administration No At Least 8 At Least 6 2 Monday Later prior to No Later Than 2 Weeks Weeks Weeks Weeks meet Than 3 Days Mail or Mail or Email Email Email Email Email Mail Mail Mail Mail Email Email
Gulf Swimming Check Timeline w/Check (If Applicable) Sanction Form EV3 Setup Files Meet Announcement Meet Announcement Meet Entries Due Back Meet Evaluation Forms Proof of Time Statement Meet Financial Statement Results w/Time Standards Reconcile the Meet Entries Meet Summary Report FormMeet Request for Equipment Rental MDB/CL/PDF Files to Webmaster (After Reconciling the Meet Results) (After Meet Directors Financial Report Form Name of Gulf Administrative Vice-Chair
Gulf General Chair X
Gulf Treasurer X
Gulf Technical Chair X X X
Gulf Sanction Coordinator X
Gulf Equipment Coordinator X
Gulf Webmaster X X X X
Host Team X Participating Teams Requesting Paper X Copies of Results
MEET HOST TEAM’S ADMINISTRATION TIMELINE 13-17 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING MEET BID FORM APPENDIX B 2014-2015
Please submit bids to: Gulf Technical Planning Committee Chair Joel Beard 1519 Park Wind Drive Katy, TX 77450 309-333-8822 (Cell) [email protected]
Please list the meets in the order of preference with #1 being the most preferred. Include all requested information. DATE MEET POOL NAME POOL LOCATION
1
2
3
4
5
TEAM NAME: HEAD COACH:
CONTACT PERSON:
HOME PHONE: WORK PHONE: e-mail:
POOL Number of Lanes ____ Cool-down area available? Yes __ No __ DATA: Is a timing system available to use? Yes __ No __
Do you anticipate renting the Gulf Swimming timing equipment? Yes __ No __
OFFICIALS How many certified Officials are registered with your team? __ INFORMATION: How many Trainees? __
COMMENTS:
13-18 MEET BID FORM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
USA SWIMMING APPLICATION FOR SANCTION APPENDIX C
Date: ______
I, ______, apply on behalf of ______(Organization) for a sanction to hold swimming competitions, exhibitions, Swim-a-Thons or clinics at ______on the ______day(s) of ______, 201___. Our sanction fee of $______, a copy of the event information (announcement) and event entry form are attached.
Also included is a complete schedule of lanes and times for all warm-up procedures, which must be adhered to by all participants.
As a condition of obtaining such a sanction, I and the above organization, which I represent, agree to abide and govern this event under the rules and regulations of USA Swimming and Gulf Swimming, and all other terms and conditions upon which this sanction may be granted. These terms specifically include all local rules and regulations and those set forth in Article 202 of the current edition of the USA Swimming Rules and Regulations, specific reference to Section 202.2.8, which provides that:
In granting this sanction it is understood and agreed that USA Swimming and Gulf Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.
Officials for this meet (e.g., Referee, Administrative Referee/Official, Meet Director and Safety Marshal) must be qualified persons certified by USA Swimming and a list of such officials will be submitted at least eight (8) weeks prior to the above event.
Signed:______Club President Date
Signed:______Meet Director Date
Return Sanction to: ______Mail Application To: Address: ______Herb Schwab City/State/Zip: ______802 Lakeshore Drive Telephone: ______Sugar Land, TX 77478
Meet Referee: ______Safety Marshal: ______
Administrative Referee/Official: ______
DO NOT WRITE BELOW THIS LINE For LSC Use Only
Sanctioned/Not Sanctioned (circle one) Signed: ______Gulf Swimming Sanction Coordinator
Sanction Number: ______Issued: ______
APPLICATION FOR SANCTION 13-19 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
USA SWIMMING APPLICATION FOR APPROVAL APPENDIX D
Date: ______
I, ______, apply on behalf of ______(Organization) for approval to hold a swimming competition at ______on the ______day(s) of ______, 201___. Our approval fee of $200.00, a copy of the event information (announcement) and event entry form are attached.
Also included is a complete schedule of lanes and times for all warm-up procedures, which must be adhered to by all participants.
As a condition of obtaining such an approval, I and the above organization, which I represent, agree that:
. the meet shall be conducted in accordance with USA Swimming technical rules; . a sufficient number of USA Swimming officials will be present to observe and certify that the conduct of the competition and all times achieved in such competition were in conformance with all applicable USA Swimming technical rules; . USA Swimming officials will be permitted to be on deck at both ends of the course where they can properly view strokes and turns; . any income derived from the approved event must be used for the further promotion of swimming, for an approved charity, or for the general welfare of the promoting organization as a whole; and . complete meet results shall be submitted to the LSC within the period of time established by the LSC.
Approval of the above competition is requested under the terms and conditions set forth in Article 202.4 of the current edition of the USA Swimming Rules and Regulations, specifically including Section 202.4.13, which provides that:
In granting this approval it is understood and agreed that USA Swimming and Gulf Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.
Signed:______President Date
Signed:______Meet Director Date
Return Sanction to: ______Mail Application To: Address: ______Herb Schwab City/State/Zip: ______802 Lakeshore Drive Telephone: ______Sugar Land, TX 77478
Meet Referee: ______Safety Marshal: ______Administrative Referee/Official: ______
DO NOT WRITE BELOW THIS LINE For LSC Use Only
Approved/Not Approved (circle one) Signed: ______Gulf Swimming Sanction Coordinator
Approval Number: ______Issued: ______13-20 APPLICATION FOR APPROVAL GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
SAMPLE ANNOUNCEMENT FOR GULF SWIMMING APPENDIX E
ITALICS ARE FOR INFORMATION ONLY AND DO NOT APPEAR IN THE FINAL ANNOUNCEMENT.
Title of Meet HOSTED BY Club hosting meet Type of meet Date(s) of meet SANCTION #GU (Number issued by Sanction Coordinator)
LOCATION: Insert name of facility where meet is held. Insert address of facility. Insert city where meet is held.
Directions: (Insert directions to venue)
COACHES: Insert Name Head Coach Insert Name Head Age Group Coach Insert Names As Appropriate Assistant Coach
POOL: Eight lane, (25 yard or 50 meter as appropriate), ("indoor" or "outdoor" as appropriate) pool with non-turbulent lane lines. (Identify separate warmdown facilities as appropriate.)
TIME AND DATE: (Insert type of meet, e.g., “This is a timed-finals meet.”) Friday: warm-up at 5:00 p.m., meet starts at 6:30 p.m. (TIMED FINAL EVENTS) Saturday and Sunday: warm-up at 7:30 a.m., meet starts at 9:00 a.m. (TIMED FINAL EVENTS)
(Note: If split warm-ups are going to be used, it must be mentioned in the announcement with a note stating, “Split warm-ups will be in effect, with assignments posted on the Gulf Swimming web site.”) (Note: For certain Long Course meets with split sessions, include “This meet is scheduled to be run in split sessions, but depending upon the number of entries, it may be changed to run in a single session each day. If a change is made, a notice will be posted on the Gulf Swimming website by the Tuesday before the meet.”)
Use these times for prelim/final meets: Saturday: - Prelims 7:30 a.m. warm-up, meet starts at 9:00 a.m. - Finals 5:30 p.m. warm-up, meet starts at 6:30 p.m. Sunday: - Prelims 7:30 a.m. warm-up, meet starts at 9:00 a.m. - Finals 5:00 p.m. warm-up, meet starts at 6:00 p.m.
Lane assignments for warm-ups and timing will be designated in the heat sheet, and posted on the Gulf Swimming website at least by the Monday (enter date) prior to the start of the meet.
MEET TYPE: (For Short Course Meets) This meet will be run utilizing the “Flyover Starts” procedures unless a waiver is received from the Technical Planning Committee Chair. At the conclusion of each heat, the swimmers shall remain in the water until after the next heat is started. Coaches, please remind your swimmers of the “Flyover Start” procedures.
(For Long Course Meets) This meet will be run utilizing chase starts. Girls and boys will swim alternating heats with the girls starting from one end and the boys starting from the opposite end. Unless a waiver is received from the Technical
SAMPLE ANNOUNCEMENT 13-21 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Planning Committee Chair, “Flyover starts” will be used for 50 meter events, if starting 50 meter events from both ends of the pool.
MEET REFEREE: Name
ADMINISTRATIVE REFEREE/OFFICIAL (as appropriate): Name
MEET DIRECTOR: Name, including phone number, and e-mail address
SAFETY MARSHAL: Name (All of the above must be registered members of USA Swimming.)
SAFETY GUIDELINES AND WARM-UP PROCEDURES: See attached Safety Guidelines and Warm-up Procedures. (Note: Attach to the announcement the standard Gulf Swimming "SAFETY GUIDELINES AND WARM-UP PROCEDURES".
SEEDING: The meet will be a pre-seeded meet for events of 200 yards/meters or shorter.
For certain championship short course yard meets (that is, this rule shall apply only to Gulf championship meets which include solely events for senior swimmers (and not age group events)), add this paragraph: Seeding shall be in the following order: Conforming course entries in time order, followed by non-conforming long course entries in time order, followed by non-conforming short course entries in time order.
For certain championship long course meter meets (that is, this rule shall apply only to Gulf championship meets which include solely events for senior swimmers (and not age group events)), add this paragraph: Seeding shall be in the following order: Conforming course entries in time order, followed by non-conforming short course meter entries in time order, followed by non-conforming short course yard entries in time order.
SCRATCHING: (For certain championship short course yard meets, add this entire section:) Procedures: Scratches prior to the seeding of heats shall be confirmed by properly filling out a scratch card and depositing in the scratch box. (Meet hosts are encouraged to also provide an email, fax or phone line for first day scratches.) After the heats have been seeded, any swimmer who fails to compete in an individual event heat in which they have been entered and have not been scratched will be barred from further individual and relay events that day. No shows will also result in the swimmer being assessed a $5.00 fine, payable to Gulf Swimming Administrative Vice-Chair, for each event in which he/she fails to appear.
Deadlines: The scratch deadline for the first days’ events shall be fifteen minutes after the general meeting is adjourned. The scratch deadline for all subsequent days’ events shall be ______(insert appropriate deadline).
Location of the Scratch Box: The scratch box shall be located at ______(insert appropriate location).
Relays: Properly completed relay cards must be turned in to the Clerk of Course by ______(8:15 AM if relays are first, otherwise as appropriate), or the entry will be considered scratched.
CHECK-IN: (For all meets, other than certain championship meets, add this section:) All swimmers must positively check-in with the Clerk of the Course for events of 400 yards/meters or longer. Swimmers are required to positively check-in by (enter check-in time). After the events are officially closed, no one may check-in or scratch. After checking-in, failure to appear at the starting blocks will result in the swimmer being assessed a $5.00 fine, payable to Gulf Swimming Administrative Vice-Chair, for each event in which he/she fails to appear. Relay cards must be turned in to the 13-22 SAMPLE ANNOUNCEMENT GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Clerk of Course by ______(8:15 AM if relays are first, otherwise as appropriate), or the entry will be considered scratched.
FINALS AND SCRATCHING: For Prelim/Final Meets, add this entire section: The administrative rules for the conduct of Gulf Swimming meets shall follow the Administrative Conduct of USA Swimming Championships, USA Swimming rules 207.11.6D and 207.11.6E, as modified below.
Any finalist who fails to compete in finals or consolation finals, or any other bonus final heat, for which he has qualified and failed to scratch with the Clerk of Course prior to the scratch deadline, shall be banned from further competition in the meet in accordance with the USA Swimming Rules and Regulations and will be assessed a fine of $50.00. A Club, which has not paid the fine, will not be allowed to register for membership in Gulf Swimming until the fine is paid.
In a Prelim/Final meet, the finalists and alternates for finals shall be announced and shall have thirty (30) minutes after the announcement to scratch from finals. Any qualified swimmer in the event (a swimmer is qualified for finals or consolation finals or any other bonus finals if he has successfully completed the event in Prelims) may be moved into finals due to scratches, therefore all swimmers who will not be present at finals must scratch to avoid a possible suspension from the meet and a fine of $50.00. Thirty (30) minutes after the announcement, no further scratches shall be accepted, the existing scratches will be tabulated and the finalists and two (2) alternates for the event shall be set. Only the finalists set at this point may be subject to the above fines and banishment from competition, even though any qualified swimmer may be moved into finals. The alternates, after the existing scratches are tabulated, will not be penalized if they are unavailable to compete in finals.
The USA Swimming National Championships Meets "reserve the right to scratch" rule is not applicable to any Gulf Swimming meet. The "intent to scratch" rule is not applicable to any Gulf Swimming meet.
ON-DECK ENTRIES: Late entries will be accepted each day up to 45 minutes before the start of each session. Those swimmers missing the 6:00 p.m. Tuesday deadline may enter the meet on-deck in the following manner:
1. Swimmers must pay double the entry fee at the time of entry. 2. Swimmers must supply completed entry forms. The swimmers will be seeded into open lanes. 3. Swimmers must enter all events for the session forty-five (45) minutes prior to the start of the session's first event. 4. Swimmers must be qualified to swim the event entered. 5. Swimmers must not exceed the allotted number of events allowed each day. 6. A heat will be added, if necessary and if the timeline permits.
ENTRY INFORMATION: Entry Times: Swimmers must enter at their best time. Entry times must be submitted in the course at which the best time was achieved – short course yards (Y), short course meters (S), or long course meters (L). Do not convert meter (yard) times to yard (meter) times. (Note: Except at certain championship meets, entries are to be made at a swimmer’s best time, no matter what the course in which the time was achieved. Entry times should not be converted by the entrant – they will be converted to the proper course by the host team using the default conversions in HY-TEK MEET MANAGER.) If entries are made by paper (not using HY-TEK), swimmers should indicate on their entry the course at which the entry time was made (i.e., Y, S, or L). If swimmers have never competed in a USA Swimming meet before, put NT where a seed time is requested. (For spring and summer SAMPLE ANNOUNCEMENT 13-23 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
championship meets, delete the preceding sentence about NT, and add “Swimmers must have swum each event entered at some time previous to this meet. Swimmers may not enter with no time (NT)”).
Cut-off Times: (If using cut-off times, add this statement.) Swimmers must not have bettered the cut-off times attached. Cut-off times are 201x Gulf “(insert appropriate standard)” times and are included with this announcement.
Qualifying Times: (If using qualifying times, add this statement.) Swimmers must be qualified to swim the events entered. Qualifying times are 201x-201y Gulf "(insert appropriate standard)" times and are included with this announcement. (Note: USA Swimming issues National Motivational times for the quadrennium. Gulf Swimming uses these USA Swimming National Motivational times beginning in the first Long Course season immediately after USA Swimming has issued the time standards. These times standards are in effect until USA Swimming adopts a new set of time standards. For example, USA Swimming times developed at the Fall 2012 USA Swimming Convention start at the beginning of the 2013 Long Course season and end at the last meet of the Short Course season in 2016-2017.)
(If appropriate, add the following.) Gulf Swimming allows all 13 and older swimmers to qualify for an event with at least a "BB" time, even if that swimmer has not achieved a "BB" time.
Age: As of (insert the date of the first day of the meet).
Number of Events: Swimmers may compete in up to (enter the appropriate limit, check with the Technical Planning Committee Chair) individual events per day and up to one (1) relay event per day. (For prelim/final meets, the maximum number is three individual events per day.)
Deadline: Entries must be in the hands of the Meet Entry Chair no later than 6:00 p.m. on Tuesday, (insert a date which is the Tuesday, at least 7 days before the start of the meet). No late entries will be accepted. Do not send entries via Federal Express, etc., that require a signature; if you must send your entries by express mail, please indicate that a signature is NOT required. Mail or hand deliver entries to the Meet Entry Chair at: Name of Meet Entry Chair Address Telephone Number e-mail address
Entries: All teams entering 10 or more swimmers MUST submit their entries on a diskette or electronically via e-mail, using the HY-TEK MEET MANAGER/HY-TEK TEAM MANAGER computer software, along with a hard copy printout of the entries. Teams without HY-TEK should submit their entries on the enclosed Entry Form. A $25.00 fee must be included with the entry fees for teams that enter 10 or more swimmers using an entry form only (without sending HY-TEK files). Include relays and relay-only swimmers on your completed entry form, diskette, or electronic submission.
Teams may electronically mail their MEET MANAGER files. Payments for the electronic entries and a hard copy print-out of the entries must be submitted or postmarked no later than 24 hours after the entry deadline as stated in the Meet Announcement.
Eligible Teams: (If this is a zoned meet, list the teams eligible to compete.) Only swimmers attached to these Gulf Swimming Group X Teams, or swimmers in the documented process of transferring to one of these Group X Teams, may participate in this Invitational meet. 13-24 SAMPLE ANNOUNCEMENT GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Fees: X dollars ($X.XX) per Individual Event and X dollars ($X.00) for each Relay event. Make checks payable to Team Name. Entry fees must accompany entries, if delivered by any method other than email. (See the Gulf Swimming Handbook, for appropriate fee.)
AWARDS: (As a minimum, the following should be awarded.) Individual events: ribbons 1st - 8th place. Relay events: ribbons 1st – 3rd place. (As appropriate, the following may also apply. Medals for individual 1st – 3rd place and 1st place for relays. Plaques will be awarded to the boy and girl in each age group earning the highest points. A team high point trophy will also be awarded.)
SCORING: (If appropriate, include SCORING.) (This is an example for an 8 lane pool.) Individual Events: 9-7-6-5-4-3-2-1 Relay Events: 18-14-12-10-8-6-4-2 (If appropriate, include: Any swimmer that fails to make the qualifying time shall not score points.)
1650 FREE: (If included in a prelim/final meet, add the following.) This event will be swum as a Timed Final event. The fastest heat will be swum in the finals at night as the FIRST event; all remaining heats will be swum at the END of Prelims, going from fastest to slowest, alternating girls then boys.
(With approval of the Technical Planning Committee Chair, swimmers in the 1650/1500 Freestyle may elect to swim in prelims. If approved, add the following.) The 1650/1500 Freestyle will be swum as a timed final event and will be combined into one event for girls and one event for boys. Each event will be seeded by entry time and scored separately by age group. For the 1650/1500 Freestyle check-in, swimmers may elect to swim the event during prelims. The fastest 8 girls and the fastest 8 boys who check-in, and who do not elect to swim in prelims, will swim during Sunday’s finals. All other heats will be swum, fastest to slowest, alternating girls and boys, as the final event in Sunday’s prelim session.
RULES AND SANCTIONS: The 201x-1x USA Swimming and Gulf Swimming rules will apply. The meet will be held under the sanction of USA Swimming and Gulf Swimming. It is understood and agreed that USA Swimming and Gulf Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. No entries can be accepted unless the entrant is a registered member of USA Swimming as provided in Article 302. On-deck USA Swimming membership registration will not be permitted. (For zoned meets, add the following: Gulf Zone x teams are not eligible to swim at this meet.) (For "BB/B" meets and other meets with cut-off times, add the following: The three (3) event rule and up/down rule do not apply. Swimmers are not eligible to swim an event, if they have times equal to or better than the listed cut-off times for that event. Once swimmers have qualified for a particular division in an event, prior to the entry deadline stated in the meet announcement, they may not swim that event in a slower division. Swimmers entering events in a slower division are subject to disqualification from the meet by the Referee.)
POOL MEASUREMENT: (Include one of these statements, as appropriate.) The competition course has been certified in accordance with USA Swimming Rule 104.2.2C(4). The copy of such certification is on file with USA Swimming.
The competition course has not been certified in accordance with USA Swimming Rule 104.2.2(C). The pool will be measured before the competition begins to ensure that the course length is correct.
SAMPLE ANNOUNCEMENT 13-25 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
(Include the correct water depth in the following paragraph.) The water depth of the competition course is XX (insert the correct water depth) feet measured from 1 meter to 5 meters on the starting end of the course, and XX (insert the correct water depth) feet measured from 1 meter to 5 meters on the turning end of the course.
TIMING SYSTEM: (Alternative suggested for BB and above and non-zone meets.) A Colorado Model 5000 electronic timing system with electronic scoreboard will be used. Two watches per lane will be used as a back-up. Teams will be required to furnish timers based on their percentage of swims at the meet. Timing assignments will be published in the heat sheet.
(Alternative suggested for 10 & Under and B & Under Meets.) Three watches per lane. Teams will be required to furnish timers based on their percentage of swims at the meet. Timing assignments will be published in the heat sheet.
POOL DECK RESTRICTION: Because of USA Swimming Insurance Safety Regulations, the swimming pool deck, during the operation of all Gulf Swimming sanctioned meets, is closed to all persons except swimmers, coaches, marshals, officials, meet personnel, and timers. All registered non-athletes are required to display their current USA Swimming registration card. If you are asked to leave the deck by any registered personnel, please do so. It is for your safety.
Coaches and Officials must present their membership cards in order to receive complimentary Heat Sheets and for admission to the Hospitality Room.
DECK CHANGING PROHIBITION: Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.
AUDIO/VIDEO RECORDING DEVICES: Use of audio or visual recording devices, including a cell phone, is not permitted in the area behind the starting blocks, in changing areas, restrooms, showers or locker rooms. Violators may be reported to law enforcement or other governmental authorities and/or may be barred from the facility during the sanctioned event.
PROOF OF TIME: Any swimmer that cannot prove that he/she was eligible to swim an event will be fined $20.00 for each event he/she fails to prove. The fine or proof of time is sent to the Administrative Vice-Chair, (Insert current name).
UNACCOMPANIED SWIMMERS: Any swimmers entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmer's legal guardian to ensure compliance with this requirement.
SWIMMERS WITH DISABILITIES: Coaches and/or swimmers are responsible for notifying the Meet Referee of any disability prior to the competition and for providing their own assistant or equipment. However, Coaches/Swimmers may contact the Meet Director at least two weeks in advance of the meet to reserve Gulf Swimming equipment (remote strobe).
CONCESSIONS: Concessions will be available ... (fill in as appropriate)
HOSPITALITY: A hospitality room will be available ... (fill in as appropriate)
MERCHANDISE: (Vendor Name) will be at the meet selling swim apparel and swim gear. (fill in as appropriate) 13-26 SAMPLE ANNOUNCEMENT GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
MEET RESULTS: Meet results will be posted on the Gulf Swimming Web Page (www.gulfswimming.org), within three days after the conclusion of the meet.
(Add any specific information relating to this specific meet or venue.)
Attach Meet Format, Entry Verification Form, Gulf Safety Guidelines and Warm-up Procedures, and Official Meet Entry Form.
SAMPLE ANNOUNCEMENT 13-27 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
ENTRY VERIFICATION APPENDIX F
I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry forms or entry disk are currently registered with USA Swimming. Additionally, I verify that the on-deck coaches have met the current certification requirements.
______Signature
______Title
______Date
13-28 SAMPLE ANNOUNCEMENT GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
SAFETY GUIDELINES AND WARM-UP PROCEDURES APPENDIX G
WARM-UP PROCEDURES
A. General warm-up (Initial portion [1/2] of the warm-up session or with the agreement of all of the coaches in a particular lane.) 1. NO DIVING OR RACING STARTS allowed from the blocks edge of the pool. Swimmers must enter the pool feet first cautiously. 2. NO SPRINTING OR PACE WORK allowed during this general warm-up session. B. Specific warm-up (Last portion [1/2] of the warm-up session or with the agreement of all of the coaches in a particular lane.) 1. RACING STARTS ONLY, either from blocks or from backstroke starts. 2. Lanes are ONE WAY ONLY.
SAFETY GUIDELINES
A. Swimmers Responsibilities 1. All swimmers without a registered coach to observe them at the meet, and/or their coaches, should arrange, prior to their arrival at the meet, for a registered coach to observe them during the warm-up, competition and warm-down. Any unattached or unattended swimmers who have not made previous arrangements with a coach to observe them at the meet should contact the Meet Director, Safety Marshal or Meet Referee for assistance in making such arrangements prior to their participating in the warm-up. B. Coaches Responsibilities 1. Coaches shall instruct their swimmers regarding safety guidelines and warm-up procedures as they apply to conduct at meets and practice. 2. Coaches shall stand near the starting end of the pool when starting swimmers on sprint and pace work. 3. Coaches shall actively supervise their swimmers throughout the warm-up session. 4. Coaches shall maintain as much contact with their swimmers as possible, both verbal and visual, throughout the warm-up period. 5. Registered coaches of unattached swimmers and registered coaches of non-Gulf teams should notify the meet host by the entry deadline if they will be at the meet, so that they may be assigned to a warm-up lane. C. Safety Marshals 1. Appointed Safety Marshals are members of USA Swimming and have the authority to remove from the deck for the remainder of the warm-up session, any swimmer or coach who is in violation of safety guidelines or warm-up procedures. THE MEET REFEREE MAY EXERCISE ADDITIONAL ADJUDICATION AUTHORITY AS NECESSARY. D. Miscellaneous 1. Swimmers should be reminded by coaches that breaststrokers need more lead time than freestyle or butterfly swimmers. 2. Backstrokers shall ensure that they are not starting at the same time as a swimmer on the blocks. Swimmers shall not step up on the starting blocks, when a backstroker is waiting to start. 3. Swimmers shall not jump or dive into the pool to stop another swimmer on a recalled start. 4. Swimmers are required to exit the pool upon completion of their warm-up to allow other swimmers adequate warm-up time. The pool is not for visiting or playing during warm-up periods. 5. Warm-up procedures shall be enforced for any breaks, scheduled or otherwise, during the competition. 6. All diving boards and equipment are OFF LIMITS. E. Pool Rules 1. Smoking or use of other tobacco products is not allowed on the grounds of USA Swimming meets. 2. Glass containers are prohibited. 3. Swimmers, coaches, and spectators are expected to observe all rules and regulations included in the announcement. SAFETY GUIDELINES AND WARM-UP 13-29 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING EQUIPMENT POLICIES AND PROTOCOL APPENDIX H REVISED SEPTEMBER 2013
Colorado Timing Systems 24/7 Hotline (1-800-287-0653) You will have to leave Name and number
Introduction and Overview
Gulf Swimming owns and maintains three equipment trailers that are available for meet hosts’ usage during Gulf sanctioned swim meets. Clubs hosting meets can rent an equipment trailer from the Gulf at a flat day rate (see price list). The trailers are stored at three separate locations (Kingwood, Cypress, Spring) with the intent of making accessibility as convenient as possible for most of the teams in the Gulf LSC area.
Oversight for trailer reservations and billing is provided by the Gulf Equipment Coordinator (GEC). Storage, inventory and maintenance of individual trailers are provided by three GEC-approved hosting clubs (currently BTA, CFSC, and PACK). Each of these three Trailer Hosts (TH) will be reviewed seasonally by the GEC for performance and reliability, with changes recommended as required for improvement.
The GEC is the single point of accountability for all equipment rentals. Once the GEC has received an equipment rental request, he will make the assignment by email, providing user instructions to the renter. The appropriate TH will be copied on the email so that the trailer can be prepared in time for the meet.
Equipment maintenance may be performed as needed by each TH at their respective storage locations. Selective backup components will be housed at a central location, and will be made accessible to the TH as needed. For any defective components that cannot be repaired locally, the GEC will make arrangements for either replacement or factory repair.
Rental Process
1. All rentals must be requested by email. Email requests may be sent in at any time, the earlier the better, but preferably no later than the time of meet sanction. Any email request sent less than 2 weeks before the meet date will be considered late. Late equipment rentals, if available, will be provided at double the current day rate. The email request must be sent to the Gulf Equipment Coordinator Eddie Adams ([email protected]) with the following information:
Name of Meet Dates of Meet Contact name Contact email Contact Cell Phone Trailer preference
(Email requests containing incomplete information will be returned for completion)
2. The Gulf Equipment Coordinator will confirm the trailer assignment by return email approximately one week prior to the meet. The confirmation email will include the rental details, including location for pick up and return of the trailer, and instructions on required equipment inventory. The appropriate TH club will be copied on the email alerting them of the reservation so that they may make preparations in advance. Generally, the equipment may be picked up 1-2 days prior to the first day of the meet. The trailer is due back to the TH by 3:00 pm the following day of the meet, unless alternative arrangements have been made with the TH and approved by the GEC. Late charge fees will be imposed and strictly enforced, in the amount of $100 per day to a maximum of double the rental, until the trailer is returned to the appropriate site.
13-30 EQUIPMENT POLICIES AND PROTOCOL GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
3. The rental fee is due at the time of meet sanction. Checks should be made out to Gulf Swimming and mailed (along with the sanction fee) to the Gulf Sanction Coordinator, Herb Schwab (802 Lakeshore Drive, Sugar Land, TX 77478). Equipment trailers will not be released to the renting club until the fee has been paid – NO exceptions. Any fines should be mailed to the Gulf Treasurer, Tom Hasz (1911 Shadow Forest Drive, Katy, Texas 77494).
4. The renting club is required to complete a pre- and post-meet inventory of the trailer contents each time the equipment is rented. A digital inventory form (in MS Excel file format) will be attached to the confirmation email. The completed form must be returned to the GEC (and copied to the appropriate TH) by email within 3 days after the meet. Please fill out the Excel form and save it in the same file format -- paper, scanned, or substitute reporting will not be accepted. Failure to comply will result in a $100 fine levied against the renting club – no exceptions.
5. All equipment must be returned to the trailer and secured properly at the conclusion of the meet. Any equipment in need of repair, or any equipment that appears to be missing before or after the meet must be listed on the inventory form. Defective items must be clearly tagged and placed in an accessible location within the trailer. Failure to comply with either of these requirements may result in a $100 fine levied against the renting club. Renting clubs also assume liability for any equipment lost during the meet.
6. The TH will validate the renting club’s inventory, repair any defective equipment, and secure the equipment in the assigned storage facility for the next meet. Results of the TH inventory and repair will be reported to the GEC.
Rental Rates
Gulf member teams hosting Gulf-sanctioned meets = $100 per day / trailer Gulf member teams hosting non-sanctioned meets = $250 per day / trailer Non-Gulf member teams = $1,750 per day / trailer
Note
Gulf sanctioned meets have first priority on equipment rental over non-Gulf meets. Trailer hosts will not be charged for use of equipment at their own hosted meets. Trailer hosts will have priority on equipment usage for non-Gulf meets (when no USAS meet). Trailer hosts must comply with the inventory requirements for their own hosted meets.
Equipment Care
Gulf equipment must not be transferred from one club to another without the written consent of the GEC. For any unauthorized transfer, a renting club may be fined, or may potentially forfeit future access to equipment.
The renting club assumes liability for missing, damaged, or non-working equipment resulting from accident or abuse. This goes into effect when the club picks up the equipment. Should the club renting the equipment discover an occurrence of damaged or missing equipment from the previous renter, they should report this immediately to the TH. Replacement of items due to normal wear and tear is the responsibility of the Gulf.
The renting club also assumes liability for any municipal fines that may be levied during transportation of a Gulf equipment trailer (such as EZTAG violations or other traffic or parking violations). If such a violation is charged directly to Gulf Swimming, it will be the responsibility of the club to reimburse Gulf Swimming for the actual cost of the fine, and in addition, the club will be charged a $100 administrative fee payable to Gulf Swimming. EQUIPMENT POLICIES AND PROTOCOL 13-31 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Care must be taken to ensure that the correct inventory is restored to each trailer after the meet is over. All too often, items from one trailer end up in another trailer (commonly during Long Course meets). When the trailers are returned to different locations, this creates a problem for the swim club renting the equipment (fines and inconvenience) and possibly for the club who may need the equipment for the next weekend.
Start modules should be switched off prior to being returned to the trailer.
Many of the components in the trailer are susceptible to heat damage if the trailer is closed up and stored in direct sunlight, particularly during the summer season. During meets, the trailer should be located in a shaded environment or all of the contents removed and stored in a moderate temperature environment to avoid heat induced damage to equipment.
Touchpads shall be removed from the pool at the end of each day. This requirement is to avoid premature deterioration of the adhesive on the decals and Velcro. It is OK to put the touch pads in the pool prior to and during warm-ups.
Touchpads must never be transported unless they are securely attached to the touchpad caddy, and they must always be transported within the Gulf trailers.
Summary of Roles and Responsibilities
Renting Club’s Responsibilities
1. Send an email request to Eddie Adams ([email protected]) at least 2 weeks prior to meet (preferably with meet sanction), providing the following information:
Name of Meet Dates of Meet Contact name Contact email Contact Cell Phone Trailer preference
(Email requests containing incomplete information will be returned for completion)
2. Coordinate pick up and return of trailer with assigned trailer host (TH) 3. Inventory contents of trailer prior to meet, and following meet using electronic Gulf form 4. Send inventory results to both GEC and TH by email attachment 5. Note on form any missing or non-functioning equipment 6. Blue tag any equipment items needing repair 7. Utilize rented equipment in a safe manner, and take steps to protect and secure equipment during the meet 8. Send equipment rental check directly to Herb Schwab at time of meet sanction 9. Return all equipment securely in the trailer at the conclusion of the meet
13-32 EQUIPMENT POLICIES AND PROTOCOL GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Trailer Host’s (TH) Responsibilities
1. Provide a secure storage facility for trailer and contents 2. Coordinate pick up and return of trailer with assigned club representative 3. Independently verify renting club’s inventory following each meet 4. Repair any non-functioning equipment 5. Replace any consumable supplies as needed (e.g., electrical tape, duct tape, super glue, electrical ties, etc.) 6. Report inventory verification and repair status to GEC 7. Report any missing equipment or non-repairable equipment to GEC 8. Make arrangements to pick up any replacement equipment from GEC as needed 9. Coordinate shipment of defective equipment to factory for any warranty or other repairs as directed by GEC 10. Maintain license tag renewals for trailers
Gulf Equipment Coordinator’s (GEC) Responsibilities
1. Maintain a database of equipment rentals / status; forward status reports to Gulf Treasurer 2. Assign trailers to renting clubs 3. Provide detailed instructions to renting clubs regarding trailer usage and necessary paperwork 4. Obtain replacement equipment for TH as needed 5. Provide repair consultation to TH upon request 6. Evaluate TH performance after each competitive season 7. Host a reasonable replacement equipment inventory and deploy to trailers as needed 8. Engage in long-term equipment planning for the Gulf 9. Provide training opportunities on equipment deployment, usage and repairs 10. Report program status to Gulf Board of Directors
Gulf Swimming Responsibilities
1. Technical Planning Committee Chair to notify GEC of all 3+ meet weekends well in advance 2. Pay for the cost of all replacement equipment or factory repairs 3. Pay for any facility rental costs for trailer hosts
EQUIPMENT POLICIES AND PROTOCOL 13-33 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING POOL CERTIFICATION FORM APPENDIX I 2014-2015
The certification form on the following pages should be completed for all pools and filed with USA Swimming.
13-34 POOL CERTIFICATION FORM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
POOL CERTIFICATION FORM 13-35 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
13-36 POOL CERTIFICATION FORM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING MEET SUMMARY REPORT FORM APPENDIX J 2014-2015 Meet Summary Information Meet Name: Total Athletes: Date(s): Pool Measurement Required? Yes No Host Club: Pool Measured? Yes No Location: *Team Report Submitted? Yes No Meet Director: Any Accidents or Injuries? Yes No Email Address: Meet Referee:
Timeline Information Start of Last Number of Heat of “12 & swims that Start Time End Time Start Time End Time Meet Session Under occurred after (Planned) (Planned) (Actual) (Actual) Events” exceeding 4 hours
Session 1 Session 2 Session 3 Session 4 Session 5 Session 6 Session 7 Session 8
Problems at Meet Problem Area Yes/No Comments Facility or Pool Issue Air Quality Meet Management Officials or Timers Other Volunteers Spectators or Coaches Computers or Equipment Seeding and Paperwork Other Issues
* Please send the “Team Report with Athlete Entry Count” to the TPC Chair along with this report. Send both reports to: [email protected]
Additional Comments
MEET SUMMARY REPORT FORM 13-37 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING MEET DIRECTOR'S FINANCIAL REPORT FORM APPENDIX K 2014-2015
Team ______Date ______
Meet Director ______Type of Meet ______
# of Rate Per Entries Event Fee Total
Individual Entries from Heat Sheet x = Relay Entries from Heat Sheet x = Individual On Deck Entries x = Relay On Deck Entries x =
Total
Type of Meet: Rate Per Event Fee:
All Meets: Individual Entries 1.75 Relay Entries 1.75
This report is to be filled out for each meet held. Send this report, check (made payable to Gulf Swimming, Inc.) and the MEET MANAGER Team Report to the Gulf Swimming Treasurer: Tom Hasz 1911 Shadow Forest Drive Katy, TX 77494
Please mail within two (2) weeks of the date of the meet.
13-38 MEET DIRECTOR’S FINANCIAL REPORT FORM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING MEET FINANCIAL STATEMENT APPENDIX L Host Team ______Date of Meet ______
Meet Director ______Type of Meet ______
GROSS REVENUES AMOUNT Meet Entry Fees Including On Deck Entries Swimmer Pool Surcharge Amount Proceeds from Heat Sheet Sales Concession Stand Proceeds Equipment Sales or Amount Received from Vendor Sale of Special Merchandise (T-shirts, Towels, Cups, etc.) Advertising Other Revenue (Itemize) TOTAL REVENUES
EXPENSES AMOUNT Pool Rent - Enter cost/hr [$_____] and total hrs charged [____] Security Charges Janitorial Charges (Including Tips) Other Facility Charges (Itemize) Timing Equipment Rental Gulf LSC Sanction Fees Gulf LSC Surcharge Fees Concession Expenses Hospitality Expenses Heat Sheet Printing Postage Awards Computer Expenses (Itemize) Other Expenses (Provide Detail of Charges) TOTAL EXPENSES NET PROCEEDS (LOSS) FROM MEET This report is to be filled out for each meet held. Please mail to the Gulf Swimming Treasurer: Tom Hasz 1911 Shadow Forest Drive Katy, TX 77494 Must be mailed within two (2) weeks of the date of the meet. If later, enclose $100 Fine for each week delayed. MEET FINANCIAL STATEMENT 13-39 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING MEET EVALUATION FORM APPENDIX M 2014-2015
Meet:______Dates:______Location:______
This form will be used to assist future hosts, officials and Gulf Swimming in general to improve competition for our athletes. Please complete and deposit in Meet Evaluation box or mail directly to the Chair of the Gulf Swimming Technical Planning Committee: Joel Beard, 1519 Park Wind Drive, Katy, TX 77450, 309-333-8822 (Cell), [email protected]
This form can also be submitted on-line via the Gulf Swimming web page at www.gulfswimming.org
1. Pre-planning 1 (Low) 2 3 4 (High) Announcement ( ) ( ) ( ) ( ) Map ( ) ( ) ( ) ( ) Easy to get to ( ) ( ) ( ) ( ) Order of events ( ) ( ) ( ) ( )
2. Facilities/ general 1 (Low) 2 3 4 (High) Parking ( ) ( ) ( ) ( ) Concessions ( ) ( ) ( ) ( ) Restrooms and dressing rooms ( ) ( ) ( ) ( ) Swimmers’ rest areas ( ) ( ) ( ) ( ) Public address system ( ) ( ) ( ) ( ) Spectators seating ( ) ( ) ( ) ( ) Warm up/down facilities ( ) ( ) ( ) ( )
3. Facilities/ competition pool 1 (Low) 2 3 4 (High) Lighting ( ) ( ) ( ) ( ) Ventilation ( ) ( ) ( ) ( ) Water conditions ( ) ( ) ( ) ( ) Air temperature ( ) ( ) ( ) ( ) Water temperature ( ) ( ) ( ) ( ) Deck space ( ) ( ) ( ) ( )
4. Officials 1 (Low) 2 3 4 (High) Clerk of the Course ( ) ( ) ( ) ( ) Meet Director ( ) ( ) ( ) ( ) Meet Referee ( ) ( ) ( ) ( ) Starter(s) ( ) ( ) ( ) ( ) Stroke & turn judging ( ) ( ) ( ) ( ) Relay take-off judging ( ) ( ) ( ) ( )
5. General appraisal 1 (Low) 2 3 4 (High) Meet administration ( ) ( ) ( ) ( ) Hospitality room ( ) ( ) ( ) ( ) Safety procedures ( ) ( ) ( ) ( ) Security ( ) ( ) ( ) ( ) Rate overall success of the meet ( ) ( ) ( ) ( )
Please use the back of the sheet for general comments or if you gave any category a rating of 2 or lower.
Signed (optional):______( ) Swimmer ( ) Coach ( ) Official ( ) Parent ( ) Other:______13-40 MEET EVALUATION FORM GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
MEET EVALUATION FORM – PAGE 2
6. Please list things that were particularly good about this meet:
7. Please list things that need to be improved to make the next meet better:
8. Please list general comments you would like to make about this meet:
9. If you gave any category a rating of 2 or lower, please explain:
Thank you for taking the time to help evaluate this meet!
MEET EVALUATION FORM 13-41
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
SECTION 14 - BYLAWS
BYLAWS OF GULF SWIMMING, INC.
TABLE OF CONTENTS
ARTICLE 601 NAME, OBJECTIVES, TERRITORY AND JURISDICTION ...... 14-7
601.1 NAME ...... 14-7 601.2 OBJECTIVES ...... 14-7 601.3 GEOGRAPHIC TERRITORY ...... 14-7 601.4 JURISDICTION ...... 14-7
ARTICLE 602 MEMBERSHIP ...... 14-7
602.1 MEMBERS ...... 14-7 .1 GROUP MEMBERS ...... 14-7 .2 INDIVIDUAL MEMBERS ...... 14-8 .3 MEMBERSHIP A PRIVILEGE NOT A RIGHT ...... 14-9 602.2 MEMBERS' RESPONSIBILITIES ...... 14-9 .1 COMPLIANCE ...... 14-9 .2 RESPONSIBILITY FOR INFRACTIONS ...... 14-9
ARTICLE 603 DUES AND FEES ...... 14-10
603.1 CLUB MEMBERS ...... 14-10 603.2 AFFILIATED GROUP MEMBERS ...... 14-10 603.3 ATHLETES ...... 14-10 603.4 COACHES ...... 14-10 603.5 ACTIVE INDIVIDUAL MEMBERS ...... 14-10 603.6 AFFILIATED INDIVIDUAL MEMBERS ...... 14-10 603.7 LIFE MEMBERS ...... 14-10 603.8 SANCTION, APPROVAL AND OTHER FEES ...... 14-10 .1 SANCTION AND APPROVAL FEES ...... 14-10 .2 SERVICE CHARGES ...... 14-10 .3 PAYMENT ...... 14-10 603.9 FAILURE TO PAY ...... 14-10 .1 GROUP, COACH AND ACTIVE INDIVIDUAL MEMBER OBLIGATIONS ...... 14-10 .2 ATHLETE MEMBER OBLIGATIONS ...... 14-11 .3 CLUB/INDIVIDUAL OBLIGATIONS ...... 14-11 .4 INDIVIDUAL/CLUB OBLIGATIONS ...... 14-11 .5 CONTINUED FAILURE TO PAY; TERMINATION OF MEMBERSHIP ...... 14-11
ARTICLE 604 HOUSE OF DELEGATES ...... 14-11
604.1 MEMBERS ...... 14-11 .1 GROUP MEMBER REPRESENTATIVES ...... 14-11 .2 AT-LARGE HOUSE MEMBERS ...... 14-12 .3 ATHLETE REPRESENTATIVES ...... 14-12 .4 COACH REPRESENTATIVE ...... 14-12 604.2 ELIGIBILITY ...... 14-12 604.3 VOICE AND VOTING RIGHTS OF MEMBERS ...... 14-12 .1 GROUP MEMBER REPRESENTATIVES, BOARD MEMBERS, BYLAWS 14-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
THE ATHLETE REPRESENTATIVES, THE COACH REPRESENTATIVE AND AT-LARGE HOUSE MEMBERS ...... 14-12 .2 AFFILIATED GROUP MEMBER REPRESENTATIVES ...... 14-13 .3 INDIVIDUAL MEMBERS ...... 14-13 .4 SEASONAL GROUP MEMBER REPRESENTATIVES AND SEASONAL INDIVIDUAL MEMBERS ...... 14-13 604.4 DUTIES AND POWERS ...... 14-13 604.5 ANNUAL AND REGULAR MEETINGS ...... 14-14 604.6 SPECIAL MEETINGS ...... 14-14 604.7 MEETING LOCATION AND TIME ...... 14-14 604.8 NOMINATING COMMITTEE ...... 14-14 .1 MEMBERS OF NOMINATING COMMITTEE; ELECTION ...... 14-14 .2 CHAIR OF NOMINATING COMMITTEE ...... 14-14 .3 DUTIES OF NOMINATING COMMITTEE ...... 14-14 .4 PUBLICATION OF NOMINATIONS ...... 14-15 .5 ADDITIONAL NOMINATIONS ...... 14-15 .6 MEETINGS AND NOTICES ...... 14-15 .7 QUORUM ...... 14-15 604.9 MEETINGS OPEN; EXECUTIVE SESSIONS ...... 14-15 .1 HOUSE OF DELEGATES ...... 14-15 .2 HOUSE OF DELEGATES COMMITTEES ...... 14-15 604.10 QUORUM ...... 14-15 604.11 VOTING ...... 14-15 604.12 PROXY VOTE ...... 14-15 604.13 MAIL VOTE ...... 14-15 604.14 ORDER OF BUSINESS ...... 14-16 604.15 NOTICES ...... 14-16 .1 TIME ...... 14-16 .2 INFORMATION ...... 14-16
ARTICLE 605 BOARD OF DIRECTORS ...... 14-16
605.1 MEMBERS ...... 14-16 605.2 AT-LARGE BOARD MEMBERS ...... 14-17 605.3 EX-OFFICIO MEMBERS ...... 14-17 605.4 LIMITATIONS ...... 14-17 605.5 VOICE AND VOTING RIGHTS OF BOARD MEMBERS ...... 14-17 .1 BOARD MEMBERS ...... 14-17 .2 NON-VOTING BOARD MEMBERS ...... 14-17 .3 INDIVIDUAL MEMBERS ...... 14-17 605.6 DUTIES AND POWERS ...... 14-17 605.7 EXECUTIVE COMMITTEE ...... 14-18 .1 AUTHORITY AND POWER ...... 14-18 .2 MEMBERS ...... 14-18 .3 MEETINGS AND NOTICE ...... 14-19 .4 QUORUM ...... 14-19 .5 REPORT OF ACTION TO BOARD OF DIRECTORS ...... 14-19 605.8 OPEN MEETINGS; EXECUTIVE (CLOSED) SESSIONS ...... 14-19 605.9 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT ...... 14-19 605.10 REGULAR MEETINGS ...... 14-19 605.11 SPECIAL MEETINGS ...... 14-19 605.12 QUORUM ...... 14-19 605.13 VOTING ...... 14-19 605.14 PROXY VOTE ...... 14-19 605.15 ACTION BY WRITTEN CONSENT ...... 14-19 605.16 MAIL VOTE ...... 14-19 605.17 NOTICES ...... 14-20 .1 TIME ...... 14-20 14-2 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.2 INFORMATION ...... 14-20 605.18 ORDER OF BUSINESS ...... 14-20
ARTICLE 606 OFFICERS ...... 14-20
606.1 ELECTED OFFICERS, COMMITTEE CHAIRS AND COORDINATORS ...... 14-20 606.2 ELECTIONS ...... 14-21 606.3 ELIGIBILITY ...... 14-21 606.4 DOUBLE VOTE PROHIBITED ...... 14-21 606.5 OFFICES COMBINED OR SPLIT ...... 14-21 .1 OFFICE HELD BY TWO PERSONS ...... 14-21 .2 OFFICES COMBINED ...... 14-21 606.6 TERMS OF OFFICE ...... 14-21 .1 TERM OF OFFICE ...... 14-21 .2 COMMENCEMENT OF TERM ...... 14-21 .3 CONSECUTIVE TERMS LIMITATION ...... 14-21 606.7 DUTIES AND POWERS ...... 14-21 .1 GENERAL CHAIR ...... 14-21 .2 SECRETARY ...... 14-22 .3 TREASURER ...... 14-22 .4 ADMINISTRATIVE VICE-CHAIR ...... 14-23 .5 SENIOR VICE-CHAIR ...... 14-23 .6 AGE GROUP VICE-CHAIR ...... 14-24 .7 FINANCE VICE-CHAIR ...... 14-24 .8 TECHNICAL PLANNING COMMITTEE CHAIR ...... 14-24 .9 SAFETY COORDINATOR ...... 14-24 .10 OFFICIALS COMMITTEE CHAIR ...... 14-24 .11 ATHLETE REGISTRATION COORDINATOR ...... 14-24 .12 NON-ATHLETE REGISTRATION COORDINATOR ...... 14-25 .13 ATHLETE REPRESENTATIVES ...... 14-25 .14 COACH REPRESENTATIVE ...... 14-25 .15 AT-LARGE BOARD MEMBERS ...... 14-25 .16 GULF SWIMMING DELEGATES TO USA SWIMMING HOUSE OF DELEGATES ...... 14-25 606.8 RESIGNATIONS ...... 14-26 606.9 VACANCIES AND INCAPACITIES ...... 14-26 .1 OFFICE OF GENERAL CHAIR ...... 14-26 .2 OFFICE OF ATHLETE OR COACH REPRESENTATIVES ...... 14-26 .3 OTHER OFFICES ...... 14-26 .4 DETERMINATION OF VACANCY OR INCAPACITY ...... 14-26 606.10 OFFICERS' POWERS GENERALLY ...... 14-26 .1 AUTHORITY TO EXECUTE CONTRACTS, ETC...... 14-26 .2 ADDITIONAL POWERS AND DUTIES ...... 14-27 .3 DELEGATION ...... 14-27 .4 ASSISTANT AND DEPUTY OFFICERS ...... 14-27 606.11 DEPOSITORIES AND BANKING AUTHORITY ...... 14-27 .1 DEPOSITORIES, ETC...... 14-27 .2 SIGNATURE AUTHORITY ...... 14-27
ARTICLE 607 DIVISIONS, COMMITTEES AND COORDINATORS ...... 14-28
607.1 DIVISIONAL ORGANIZATION AND JURISDICTIONS, STANDING COMMITTEES AND COORDINATORS ...... 14-28 .1 ADMINISTRATIVE DIVISION ...... 14-28 .2 SENIOR DIVISION ...... 14-28 .3 AGE GROUP DIVISION ...... 14-28 .4 FINANCE DIVISION ...... 14-28 BYLAWS 14-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.5 ATHLETES DIVISION ...... 14-29 .6 COACHES DIVISION ...... 14-29 607.2 NON-OFFICER CHAIRS AND THEIR COMMITTEES; COORDINATORS ...... 14-29 .1 ELECTED, EX-OFFICIO AND APPOINTED NON-OFFICER CHAIRS AND COORDINATORS ...... 14-29 .2 DUTIES AND POWERS OF APPOINTED NON-OFFICER COORDINATORS ..... 14-29 607.3 MEMBERS AND EX-OFFICIO MEMBERS OF STANDING COMMITTEES ...... 14-30 .1 AUDIT COMMITTEE ...... 14-30 .2 BUDGET COMMITTEE ...... 14-31 .3 FINANCE COMMITTEE ...... 14-31 .4 OFFICIALS COMMITTEE...... 14-31 .5 PROGRAM DEVELOPMENT COMMITTEE ...... 14-31 .6 TECHNICAL PLANNING COMMITTEE ...... 14-31 .7 LEGISLATION/RULES COMMITTEE ...... 14-31 607.4 DUTIES AND POWERS OF STANDING COMMITTEES AND COORDINATORS ...... 14-31 .1 AUDIT COMMITTEE ...... 14-31 .2 BUDGET COMMITTEE ...... 14-31 .3 FINANCE COMMITTEE ...... 14-31 .4 OFFICIALS COMMITTEE...... 14-32 .5 PROGRAM DEVELOPMENT COMMITTEE ...... 14-32 .6 TECHNICAL PLANNING COMMITTEE ...... 14-32 .7 LEGISLATION/RULES COMMITTEE ...... 14-32 607.5 DUTIES AND POWERS OF CHAIRS AND COORDINATORS GENERALLY ...... 14-32 607.6 DUTIES AND POWERS OF COMMITTEES AND COORDINATORS GENERALLY ...... 14-32 607.7 REGULAR AND SPECIAL MEETINGS ...... 14-33 607.8 MEETINGS OPEN; EXECUTIVE (CLOSED) SESSIONS ...... 14-33 607.9 VOICE AND VOTING RIGHTS OF DIVISION, COMMITTEE AND SUBCOMMITTEE MEMBERS ...... 14-33 .1 MEMBERS ...... 14-33 .2 NON-VOTING COMMITTEE OR SUBCOMMITTEE MEMBERS ...... 14-33 .3 INDIVIDUAL MEMBERS ...... 14-33 607.10 ACTION BY WRITTEN CONSENT ...... 14-33 607.11 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT ...... 14-33 607.12 QUORUM ...... 14-33 607.13 VOTING ...... 14-33 607.14 PROXY VOTE ...... 14-33 607.15 NOTICES ...... 14-33 .1 TIME ...... 14-34 .2 INFORMATION ...... 14-34 607.16 ORDER OF BUSINESS ...... 14-34 607.17 RESIGNATIONS ...... 14-34 607.18 VACANCIES ...... 14-34 607.19 DELEGATION ...... 14-34 607.20 APPLICATION TO EXECUTIVE AND NOMINATING COMMITTEES AND BOARD OF REVIEW ...... 14-34
ARTICLE 608 ANNUAL AUDIT, REPORTS AND REMITTANCES ...... 14-34
608.1 MINUTES ...... 14-34 608.2 FINANCIAL AND FEDERAL TAX REPORTS ...... 14-35 608.3 STATE AND LOCAL REPORTS AND FILINGS ...... 14-35 608.4 PUBLIC AVAILABILITY OF CERTAIN INFORMATION ...... 14-35 608.5 ANNUAL AUDIT ...... 14-35 608.6 MEMBERSHIP AND REGISTRATION REPORTS...... 14-35 608.7 SAFETY REPORTS ...... 14-35 .1 INCIDENT/OCCURRENCE REPORTS ...... 14-35 .2 REPORTS OF INJURIES ...... 14-35 .3 SAFETY EDUCATION ...... 14-36 14-4 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
608.8 MAILING ADDRESS ...... 14-36 608.9 REPORTS GENERALLY ...... 14-36
ARTICLE 609 MEMBERS' BILL OF RIGHTS ...... 14-36
609.1 INDIVIDUAL MEMBERS' BILL OF RIGHTS ...... 14-36 609.2 CLUB MEMBERS' BILL OF RIGHTS ...... 14-36
ARTICLE 610 BOARD OF REVIEW ORGANIZATION ...... 14-37
610.1 INTRODUCTION ...... 14-37 610.2 BOARD OF REVIEW ORGANIZATION ...... 14-37 .1 ESTABLISHMENT ...... 14-37 .2 MEMBERS ...... 14-37 .3 ELECTION; TERM OF OFFICE; ELIGIBILITY ...... 14-37 .4 CHAIR ELECTED BY BOARD; OTHER OFFICERS ...... 14-37 .5 MEETINGS ...... 14-38 .6 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT...... 14-38 .7 QUORUM ...... 14-38 .8 RESIGNATIONS ...... 14-38 .9 INCAPACITIES AND VACANCIES ...... 14-38 .10 SUBSTITUTIONS FOR MEMBERS ...... 14-38 .11 ADVICE; ATTORNEY AS PRESIDING OFFICER ...... 14-38 610.3 GENERAL ...... 14-39 .1 ADMINISTRATIVE POWERS ...... 14-39 .2 RULE MAKING POWERS ...... 14-39 .3 EXERCISE OF POWERS AND DECISIONS ...... 14-39 .4 TIMELINESS OF PETITION ...... 14-39 .5 FILING FEES ...... 14-40
ARTICLE 611 ORGANIZATION, AMENDMENT OF BYLAWS AND DISSOLUTION ...... 14-40
611.1 NON-PROFIT AND CHARITABLE PURPOSES ...... 14-40 611.2 DEDICATION OF ASSETS, ETC...... 14-40 611.3 AMENDMENTS ...... 14-40 611.4 DISSOLUTION ...... 14-40
ARTICLE 612 INDEMNIFICATION ...... 14-41
612.1 INDEMNITY ...... 14-41 612.2 EXCLUSION ...... 14-41 612.3 INDEMNIFIED PERSONS ...... 14-41 612.4 EXTENT OF INDEMNITY ...... 14-41 612.5 SUCCESSORS, ETC...... 14-41
ARTICLE 613 PARLIAMENTARY AUTHORITY ...... 14-42
613.1 ROBERT'S RULES ...... 14-42 613.2 VOICE AND VOTE ...... 14-42 613.3 SPECIAL RULES OF ORDER ...... 14-42
BYLAWS 14-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
ARTICLE 614 PERMANENT OFFICE AND STAFF ...... 14-42
614.1 OFFICE ...... 14-42 614.2 STAFF ...... 14-42 614.3 APPROPRIATIONS ...... 14-42
ARTICLE 615 MISCELLANEOUS ...... 14-42
615.1 EFFECT OF STATE LAW CHANGES (SEVERABILITY) ...... 14-42 615.2 FISCAL YEAR ...... 14-42 615.3 TAX STATUS; INTERPRETATION OF BYLAWS ...... 14-42
ARTICLE 616 DEFINITIONS, CONVENTIONS AND RULES OF INTERPRETATION ...... 14-43
616.1 CONVENTIONS AND RULES OF INTERPRETATION ...... 14-43 .1 TERMS GENERALLY ...... 14-43 .2 CAPITALIZED TITLES ...... 14-43 .3 PRINCIPAL RULE OF INTERPRETATION ...... 14-43 .4 RULE OF INTERPRETATION APPLICABLE TO ARTICLE 610 ...... 14-43 .5 NOTICE DEEMED GIVEN; WRITINGS DEEMED DELIVERED; LAST KNOWN ADDRESS...... 14-43 .6 TIME PERIOD CONVENTION ...... 14-44 .7 WAIVER OF NOTICE CONVENTION ...... 14-44 616.2 DEFINITIONS ...... 14-44
APPENDICES TO THE BYLAWS ...... 14-48
APPENDIX A - QUESTIONS AND ANSWERS ABOUT RESOLVING DISPUTES ...... 14-48 APPENDIX B - FORM OF BOARD OF REVIEW NOTICE ...... 14-52
14-6 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
BYLAWS OF GULF SWIMMING, INC. ARTICLE 601 NAME, OBJECTIVES, TERRITORY AND JURISDICTION
601.1 NAME - The name of the corporation shall be Gulf Swimming, Inc. (“Gulf Swimming”).
601.2 OBJECTIVES - The objectives and primary purpose of Gulf Swimming shall be the education, instruction and training of individuals to develop and improve their capabilities in the sport of swimming. Gulf Swimming shall promote swimming for the benefit of swimmers of all ages and abilities, in accordance with the standards, rules, regulations, policies and procedures of FINA, USA Swimming, and Gulf Swimming and its Certificate of Formation.
601.3 GEOGRAPHIC TERRITORY - That portion of the State of Texas bounded on the north by and including the counties of Shelby, Nacogdoches, Angelina, Houston, Leon and Robertson; and on the west by and including the counties of Brazos, Grimes, Waller, Fort Bend, Wharton, Colorado and Matagorda.
601.4 JURISDICTION - Gulf Swimming shall have jurisdiction over the sport of swimming as delegated to it as a Local Swimming Committee by USA Swimming to conduct swimming programs consistent with Gulf Swimming's objectives and those of USA Swimming and to sanction, approve, observe and oversee competitive swimming events within the Territory and to conduct competitive swimming events within the Territory, its Region and its Zone (as those terms are defined in Part Six of the USA Swimming Rules and Regulations). Gulf Swimming shall discharge faithfully its duties and obligations as a Local Swimming Committee of USA Swimming in accordance with these Bylaws, the USA Swimming Rules and Regulations and all applicable policies and procedures.
ARTICLE 602 MEMBERSHIP
602.1 MEMBERS - The membership of Gulf Swimming shall consist of the following:
.1 GROUP MEMBERS - Group Members are organizations operating in the Territory, which have, upon application, been granted membership in USA Swimming and Gulf Swimming and paid the fees established by USA Swimming and Gulf Swimming pursuant to Article 603. An organization may be denied membership by the Athlete Registration Coordinator or the Board of Directors for failure to satisfy the criteria for membership or for any reason for which a Group Membership could be terminated. Any denial of membership may be appealed to the Board of Review. An organization's status as a Group Member is subject to its continued satisfaction of the criteria for membership and compliance with its responsibilities under these Bylaws, the USA Swimming Rules and Regulations, the rules, regulations, policies, procedures and codes of conduct and ethics of Gulf Swimming and USA Swimming and may be terminated by a decision of the Board of Review or the National Board of Review. Except for Affiliated Group Members, Group Members in good standing shall be entitled to participate in the program of swimming conducted by Gulf Swimming, and competitions sanctioned or approved by USA Swimming, in accordance with Section 609.2.
A Club Members - A Club Member is an organization, which is in good standing as a Group Member of Gulf Swimming and USA Swimming, has athletes and coaches and participates in the sport of swimming. All athletes and coaches of the organization must be Individual Members in good standing with Gulf Swimming and USA Swimming.
BYLAWS 14-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
B Affiliated Group Members - An Affiliated Group Member is an organization which supports the sport of swimming and the objectives and programs of Gulf Swimming and USA Swimming, which is in good standing as a Group Member of Gulf Swimming and USA Swimming, but which does not have athletes and coaches who all are Individual Members of Gulf Swimming and USA Swimming.
C Seasonal Club Members - A Seasonal Club Member is an organization, which has joined Gulf Swimming and USA Swimming for one or two periods not longer than 150 days each in a registration year and is in good standing as a Group Member of Gulf Swimming and USA Swimming. All Seasonal Club Member coaches must be Coach Members in good standing of Gulf Swimming and USA Swimming. All athlete members of seasonal clubs must be Seasonal Athlete or Athlete Members in good standing of Gulf Swimming and USA Swimming.
.2 INDIVIDUAL MEMBERS - Individual Members are individuals involved in the sport of swimming in the Territory who have, upon registration, been granted membership in USA Swimming and Gulf Swimming and paid the dues established by USA Swimming and Gulf Swimming pursuant to Article 603. An individual may be denied membership by the Athlete Registration Coordinator or the Non-Athlete Registration Coordinator or by the Board of Directors for failure to satisfy the criteria for membership or for any reason for which an Individual Membership could be terminated. Any denial of membership may be appealed to the Board of Review. An individual's status as an Individual Member is subject to the Individual Member's continued satisfaction of the criteria for membership and compliance with the individual's responsibilities under these Bylaws, the USA Swimming Rules and Regulations, the rules, regulations, policies, procedures and codes of conduct and ethics of Gulf Swimming and USA Swimming and may be terminated by a decision of the Board of Review or the National Board of Review. Except for Affiliated Individual Members, Individual Members in good standing shall be entitled to participate in the program of swimming conducted by Gulf Swimming, and competitions sanctioned or approved by USA Swimming, in accordance with Section 609.1.
A Athlete Members - An Athlete Member is an individual who participates or competes in the sport of swimming and is in good standing as an Individual Member of Gulf Swimming and USA Swimming.
B Coach Members - A Coach Member is an individual, whether or not affiliated with a Group Member, who has satisfactorily completed all safety and other training required by Gulf Swimming and/or USA Swimming and who is in good standing as an Individual Member of Gulf Swimming and USA Swimming. Any individual desiring to act in any coaching capacity at any competition sanctioned by USA Swimming must be a Coach Member in good standing of Gulf Swimming and USA Swimming.
C Active Individual Members - An Active Individual Member is an individual other than a Coach Member or an Athlete Member who is a trainer, manager, official, meet director, marshal, Board Member, At-Large House Member, officer, coordinator or committee chair or committee member of Gulf Swimming or a Group Member Representative or alternate and any other individual desiring to participate in the sport of swimming and who is in good standing as an Individual Member of USA Swimming and Gulf Swimming.
D Affiliated Individual Members - An Affiliated Individual Member is an individual interested in the objectives and programs of Gulf Swimming who resides, formerly resided, or formerly participated in the sport of swimming in the Territory and who is in good standing as an Individual Member of Gulf Swimming and USA Swimming. 14-8 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
E Seasonal Athlete Members - A Seasonal Athlete Member is an individual who participates or competes in the sport of swimming and has joined for one or two periods of time not longer than 150 days each in a registration year and is in good standing as an Individual Member of Gulf Swimming and USA Swimming.
F Life Members - A Life Member is an individual who is a life member of USA Swimming and who resides, formerly resided or participated in the sport of swimming in the Territory and who is in good standing as a member of Gulf Swimming and USA Swimming.
.3 MEMBERSHIP A PRIVILEGE NOT A RIGHT - Membership in Gulf Swimming and USA Swimming is a privilege and shall not be interpreted as a right. Membership (including a Life Membership) may be terminated by the Board of Review or the National Board of Review for any violation of a member's responsibilities under Section 602.2, for any of the reasons set forth in Section 404.1.3 of the USA Swimming Rules and Regulations or for any other reason determined by the Board of Review or the National Board of Review to be in the best interests of the sport of swimming, USA Swimming or Gulf Swimming.
602.2 MEMBERS' RESPONSIBILITIES
.1 COMPLIANCE - Each Group and Individual Member shall abide by the codes of conduct and ethics, policies, procedures, rules and regulations adopted by USA Swimming and Gulf Swimming, including its obligations and responsibilities set forth in these Bylaws. Each Group and Individual Member shall not take, or allow to be taken, any action or conspire with or instigate any other person to take or allow to be taken, any action, which could bring the sport of swimming, Gulf Swimming or USA Swimming into disrepute. By applying for and accepting membership in Gulf Swimming and USA Swimming, each Individual Member agrees to so abide and represents, except to the extent disclosed to Gulf Swimming and USA Swimming, that he or she has never been convicted of a crime involving sexual misconduct, child abuse, violation of a law specifically designed to protect minors, or similar offenses, or to have been found by a Board of Review or the National Board of Review to have committed actions which would be the basis for a conviction and that she or he has never acted in a manner which might bring into disrepute Gulf Swimming, USA Swimming or the sport of swimming.
.2 RESPONSIBILITY FOR INFRACTIONS - A Group Member may be held responsible for infractions of the policies, procedures, rules, regulations or codes of conduct or ethics adopted by USA Swimming or Gulf Swimming, including its responsibilities as set forth in these Bylaws. Infractions of a Group Member include those committed or allowed to happen by its members, representatives, officials or coaches or by athletes who are competing as representatives of the Group Member or who are competing with the Group Member as unattached swimmers. Also included are infractions committed or allowed to happen by a person instigated by the Group Member or with whom the Group Member through any of those individuals conspired. Any Individual Member may be held responsible for any infractions committed or that were allowed to happen by the Individual Member. Also included are infractions committed or allowed to happen by a person instigated by the Individual Member or with whom the Individual Member conspired.
BYLAWS 14-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
ARTICLE 603 DUES AND FEES
603.1 CLUB MEMBERS - Every Club Member and Seasonal Club Member shall pay an annual or seasonal fee, respectively, consisting of a national club fee established by USA Swimming and a local club fee established by Gulf Swimming, together with such other charges, fees, etc., as may be established by Gulf Swimming.
603.2 AFFILIATED GROUP MEMBERS - The Board of Directors shall establish the annual membership fees and any other charges, fees, etc., for Affiliated Group Members.
603.3 ATHLETES - Each Athlete Member and Seasonal Athlete Member shall pay an annual or seasonal fee, respectively, consisting of a national fee established by USA Swimming and a local fee established by Gulf Swimming.
603.4 COACHES - Each Coach Member shall pay an annual fee consisting of a national fee established by USA Swimming and a local fee established by Gulf Swimming, together with any other charges, fees, etc., as may be established by Gulf Swimming.
603.5 ACTIVE INDIVIDUAL MEMBERS - Each Active Individual Member shall pay an annual fee consisting of a national fee established by USA Swimming and a local fee established by Gulf Swimming, together with any other charges, fees, etc., as may be established by Gulf Swimming.
603.6 AFFILIATED INDIVIDUAL MEMBERS - The Board of Directors shall establish the annual membership fees and any other charges, fees, etc., for Affiliated Individual Members.
603.7 LIFE MEMBERS - The Board of Directors shall establish the annual or other membership fees, if any, and any other charges, fees, etc., for Life Members.
603.8 SANCTION, APPROVAL AND OTHER FEES
.1 SANCTION AND APPROVAL FEES - The Board of Directors shall establish reasonable fees, procedures, and documentation required of an applicant for a sanction or approval for, or observation of, a swimming competition to be conducted within the Territory.
.2 SERVICE CHARGES - In addition to, or in place of, a sanction or approval fee, the Board of Directors may establish a reasonable service charge consistent with the nature of the event. For example, the service charge may be a flat amount, an amount related to the number of events swum, the number of individual swims, the number of athletes entered, the cost of equipment and pool time provided, a percentage of receipts or profits or a combination of one or more of these or other bases.
.3 PAYMENT - Each applicant for a sanction, approval or observation shall submit with its application the fees and any service charges specified by Gulf Swimming. If any of the sanction or approval fees or service charges are due at a time following the submission for sanction or approval, the applicant shall promptly pay those fees or service charges to Gulf Swimming when due in accordance with Gulf Swimming's fee schedule.
603.9 FAILURE TO PAY
.1 GROUP, COACH AND ACTIVE INDIVIDUAL MEMBER OBLIGATIONS - The failure of a Group Member, Coach Member or Active Individual Member to pay dues, fees, service charges, fines or penalties imposed by Gulf Swimming or USA Swimming, within the time prescribed, as evidenced by a final decision of (i) a court of law, and/or (ii) the Gulf Swimming Board of Review or the National Board of Review, shall 14-10 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
preclude the delinquent member from (a) participating in events sanctioned or approved by USA Swimming, (b) participating in any capacity in the affairs of USA Swimming, Gulf Swimming or any other LSC or (c) serving as a Group Member Representative, coach, manager, official, trainer or in any other capacity with any Club Member, Seasonal Club Member, or with any group member of any other LSC until the debt is satisfied.
.2 ATHLETE MEMBER OBLIGATIONS - The failure of an Athlete Member or Seasonal Athlete Member to satisfy any financial obligations to USA Swimming, Gulf Swimming or their former LSCs, within the time prescribed, as evidenced by a final decision of (i) a court of law, and/or (ii) the Gulf Swimming Board of Review or the National Board of Review, shall preclude the delinquent member from (a) competing in any competition sanctioned by USA Swimming, (b) obtaining a reportable time achieved in events swum in any USA Swimming sanctioned, approved or observed meet, (c) participating in any capacity in the affairs of USA Swimming, Gulf Swimming, or any other LSC or (d) practicing, exercising or otherwise participating in the activities of any Group Member or any group member of any other LSC until the debt is satisfied.
.3 CLUB/INDIVIDUAL OBLIGATIONS - If a Club Member or a Seasonal Club Member has secured: (i) a final court judgment against an Individual Member for non-payment of financial obligations owed to the Club Member, and (ii) a final decision of the Gulf Swimming Board of Review or the National Board of Review suspending such Individual Member’s membership rights as set forth below, then until the court judgment is satisfied, the Individual Member shall not (a) compete in any competition sanctioned by USA Swimming, (b) obtain a reportable time in events swum at any USA Swimming approved or observed meet, (c) participate in any capacity in the affairs of USA Swimming, Gulf Swimming or any other LSC or (d) practice, exercise or otherwise participate in the activities of any Group Member or any group member of any other LSC.
.4 INDIVIDUAL/CLUB OBLIGATIONS - If an Individual Member has secured a final decision of (i) a court of law, and/or (ii) the Gulf Swimming Board of Review or the National Board of Review against a Club Member for non-payment of financial obligations (such as a refund of training fees) to the Individual Member, then until the decision or judgment is satisfied, the delinquent or offending Club Member shall be precluded from (a) participating in events sanctioned or approved by USA Swimming and (b) participating in any capacity in the affairs of USA Swimming, Gulf Swimming or any other LSC, including being represented in the House of Delegates by its Group Member Representative.
.5 CONTINUED FAILURE TO PAY; TERMINATION OF MEMBERSHIP - Continued failure to pay, within a reasonable period of time after a final decision of a court of law, the Gulf Swimming Board of Review or the National Board of Review, as determined by the Gulf Swimming Board of Review or the National Board of Review shall be cause for the termination of membership.
ARTICLE 604 HOUSE OF DELEGATES
604.1 MEMBERS - The House of Delegates of Gulf Swimming shall consist of the Group Member Representatives, the Athlete Representatives, the Coach Representative, the Board Members designated in Section 605.1, and the At-Large House Members.
.1 GROUP MEMBER REPRESENTATIVES - Each Group Member in good standing shall appoint from its membership two (2) Group Member Representatives and one or more alternates. The appointment shall be in writing, addressed to the Secretary of Gulf Swimming and duly certified by the chief executive officer or secretary of the BYLAWS 14-11 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
appointing Group Member. The appointing Group Member may withdraw one or more of its Group Member Representatives or one or more of its alternates and substitute new Group Member Representatives or new alternates by written notice, addressed to the Secretary of Gulf Swimming and signed by the chief executive officer or secretary of the appointing Group Member.
.2 NON-ATHLETE AT-LARGE HOUSE MEMBERS - Up to ten (10) non-athlete members of the House of Delegates may be appointed as At-Large House Members by the General Chair with the advice and consent of the Board of Directors. The At-Large House Members shall hold office from the date of appointment through the conclusion of the annual meeting of the House of Delegates following such appointment or until their successors are appointed to the House of Delegates.
.3 ATHLETE REPRESENTATIVES - Two (2) Athlete Representatives shall be elected, one each year for a two-year term, or until their respective successors are elected. At the time of election, the Athlete Representative must (a) be an Athlete Member in good standing; (b) be at least sixteen (16) years of age or at least a sophomore in high school; (c) be currently competing, or have competed during the three (3) immediately preceding years, in the program of swimming conducted by Gulf Swimming or another LSC; and (d) have his or her place of permanent residence in the Territory and expect to reside therein throughout at least the first half of the term (other than periods of enrollment in an institution of higher education). The election of Athlete Representatives shall be conducted annually during Gulf Swimming's long course senior swimming championship, or other regularly scheduled meet designated by the Board of Directors. The balloting shall take place at a meeting called for that purpose by the Senior Athlete Representative, or failing that, at a time and in a manner designated by the Board of Directors. The Athlete Representatives elected shall be determined by a majority vote of the Athlete Members in good standing present and voting who are thirteen (13) years of age or older.
.4 COACH REPRESENTATIVE - One Coach Representative shall be elected biennially for a two-year term, or until a successor is elected. The election of the Coach Representative shall be conducted at Gulf Swimming’s annual meeting in odd- numbered years.
.5 ATHLETE AT-LARGE HOUSE MEMBERS - A sufficient number of Athlete Members shall be appointed by the General Chair (with the advice and consent of the elected Athlete Representatives) as athlete At-Large House Members to constitute, together with the Athlete Representatives, at least 20% of the voting membership of the House of Delegates. All Athlete At-Large House Members shall hold office from the date of appointment through the conclusion of the annual meeting of the House of Delegates following such appointment or until their successors are appointed to the House of Delegates.
604.2 ELIGIBILITY - Only Individual Members in good standing shall be eligible to be elected or appointed members of, to be heard at or to vote at the House of Delegates in any capacity. Members of the House of Delegates must maintain their status as Individual Members in good standing throughout their terms of office.
604.3 VOICE AND VOTING RIGHTS OF MEMBERS - The voice and voting rights of members of the House of Delegates and of Individual Members shall be as follows:
.1 GROUP MEMBER REPRESENTATIVES, BOARD MEMBERS, ATHLETE REPRESENTATIVES, COACH REPRESENTATIVE AND AT-LARGE HOUSE MEMBERS - Each of the Group Member Representatives (other than those of Affiliated Group Members and Seasonal Group Members), the Board Members, the Athlete Representatives, the Coach Representative and the At-Large House Members shall have both voice and one vote each in meetings of the House of Delegates.
14-12 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.2 AFFILIATED GROUP MEMBER REPRESENTATIVES - Group Member Representatives of Affiliated Group Members, unless entitled to vote under another provision of these Bylaws, shall have voice but no vote in meetings of the House of Delegates and its committees.
.3 INDIVIDUAL MEMBERS - Individual Members who are not members of the House of Delegates may attend open meetings of the House of Delegates and its committees and be heard in the discretion of the presiding officer. Unless entitled to vote under another provision of these Bylaws, Individual Members who are not members of the House of Delegates shall have no vote in meetings of the House of Delegates.
.4 SEASONAL GROUP MEMBER REPRESENTATIVES AND SEASONAL INDIVIDUAL MEMBERS - Group Member Representatives of Seasonal Group Members and Seasonal Individual Members may attend open meetings of the House of Delegates and its committees and be heard in the discretion of the presiding officer. Unless entitled to vote under another provision of these Bylaws, Group Member Representatives of Seasonal Group Members and Seasonal Individual Members shall have no vote in meetings of the House of Delegates.
604.4 DUTIES AND POWERS - The House of Delegates shall oversee the management of the affairs of Gulf Swimming and the establishment of policies, procedures and programs. In addition to the duties and powers prescribed in the USA Swimming Rules and Regulations or elsewhere in these Bylaws, the House of Delegates shall:
.1 Elect the officers, At-Large Board Members, and regular and alternate members of the Board of Review, committee chairs and coordinators listed in Section 606.1 in accordance with Article 606.2 through 606.6;
.2 Elect alternates to the USA Swimming House of Delegates in accordance with section 502.2 of the USA Swimming Rules and Regulations (see also Section 606.7.15.B);
.3 Elect the members of the Nominating Committee;
.4 Review, modify and adopt the annual budget of Gulf Swimming recommended by the Board of Directors;
.5 Call regular and special meetings of the House of Delegates;
.6 Ratify or prospectively modify or rescind policy and program established by the Board of Directors (except any action or authorization by the Board of Directors with respect to contracts or upon which any person may have relied shall not be modified or rescinded);
.7 Establish joint administrative committees, or undertake joint activities with other sports organizations where deemed helpful or necessary by Gulf Swimming;
.8 Establish by resolution or the Gulf Swimming Policies and Procedures Manual one or more committees of its members. The committees shall have the powers and duties specified in the resolution or the Gulf Swimming Policies and Procedures Manual, which may include delegation of one or more of the powers and duties of the House of Delegates other than the powers to amend these Bylaws or remove Board Members and other elected officers;
.9 Amend the Bylaws of Gulf Swimming in accordance with Section 611.3; and
.10 Remove from office any Board Members, members of the Board of Review, or committee chairs or members or coordinators who have failed to attend to their official duties or member responsibilities or have done so improperly, or who would be subject to penalty by the Board of Review for any of the reasons set forth in Section 404.13 of BYLAWS 14-13 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
the USA Swimming Rules and Regulations. However, no Board Member, Board of Review member or elected committee chair or coordinator may be removed except upon not less than thirty (30) days written notice by the Secretary or other officer designated by the House of Delegates specifying the alleged deficiency in the performance of member responsibilities or specific official duties or other reason. All notices and proceedings under this section shall be prepared, served and processed utilizing the procedures for a formal hearing pursuant to Section 406 of the USA Swimming Rules and Regulations to the extent applicable. Should the Board Member, Board of Review member or elected committee chair or coordinator contest the alleged deficiency or other reason alleged in the notice, the House of Delegates shall hold a hearing at which the defendant shall have the same rights as if the hearing were to be conducted by the Board of Review pursuant to Part Four of the USA Swimming Rules and Regulations.
604.5 ANNUAL AND REGULAR MEETINGS - The annual meeting of the House of Delegates of Gulf Swimming shall be held in the month of May of each year. Regular meetings of the House of Delegates shall be held in accordance with a schedule adopted by the House of Delegates or the Board of Directors.
604.6 SPECIAL MEETINGS - Special meetings of the House of Delegates may be called by the Board of Directors or the General Chair. Should the Board of Directors or the General Chair fail to call the annual or scheduled regular meetings or should a special meeting be appropriate or helpful, a meeting of the House of Delegates may be called by a petition signed by at least five (5) members of the House of Delegates. Such meetings shall be called within three (3) weeks of receipt of the petition with proper notice of the meeting being given.
604.7 MEETING LOCATION AND TIME - All meetings of the House of Delegates shall take place at a site within the Territory. The House of Delegates or the Board of Directors shall determine the location and time of all meetings of the House of Delegates.
604.8 NOMINATING COMMITTEE -
.1 MEMBERS OF NOMINATING COMMITTEE; ELECTION - The Nominating Committee shall comprise the Immediate Past General Chair and not fewer than four (4) Individual Members elected annually by the House of Delegates or the Board of Directors if the House of Delegates does not act in a timely fashion to serve until their successors are elected. A number greater than four (4) may be designated from time to time by either the House of Delegates or the Nominating Committee. Each Nominating Committee member shall be a member of the House of Delegates and no more than two (two-fifths if there are more than five (5) members of the Nominating Committee) shall be Board Members. Section 606.6.3 shall apply to members of the Nominating Committee, but service as the Immediate Past General Chair shall not be counted for that purpose. If any member of the Nominating Committee resigns or otherwise becomes unable to participate in its affairs, the General Chair, with the advice and consent of the Board of Directors, shall appoint a successor to serve until the next meeting of the House of Delegates.
.2 CHAIR OF NOMINATING COMMITTEE - The Immediate Past General Chair shall serve as chair of the Nominating Committee.
.3 DUTIES OF NOMINATING COMMITTEE - A slate of candidates for election as the officers, At-Large Board Members, committee chairs or coordinators specified in Section 606.1 and the regular and alternate members of the Board of Review to be elected at the next annual meeting shall be prepared by the Nominating Committee. The Nominating Committee may in its discretion nominate a slate of one person for each position to be filled or may nominate more than one candidate for one or more of the positions. The Nominating Committee shall also nominate a slate of candidates for the Nominating Committee to be elected at the January meeting of the House of Delegates. 14-14 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.4 PUBLICATION OF NOMINATIONS - Nominations by the Nominating Committee shall be published by distributing a slate of candidates together with the positions for which they have been nominated to each member of the House of Delegates and to each Group Member not less than fifteen (15) calendar days prior to the election. This notice may be combined with the notice of the meeting pursuant to Section 604.15.1 where convenient. See Section 616.1.5 for the methods, which may be used for the distribution.
.5 ADDITIONAL NOMINATIONS - Additional nominations may be made from the floor of the House of Delegates by any member of the House of Delegates eligible to vote.
.6 MEETINGS AND NOTICES - Meetings of the Nominating Committee shall take place at a site within the Territory when called by the Chair or any three members of the Committee with a minimum of six (6) days’ notice required. Pertinent provisions of Section 607.5 through 607.11 and Section 616.1.5 also shall apply to the Nominating Committee's meetings and notices.
.7 QUORUM - A quorum for any meeting of the Nominating Committee shall consist of not fewer than four (4) members. The committee shall act by a majority vote of its members voting at any meeting at which a quorum is present.
604.9 MEETINGS OPEN; EXECUTIVE SESSIONS -
.1 HOUSE OF DELEGATES - House of Delegates meetings shall be open to all members of Gulf Swimming and USA Swimming. Issues pertaining to personnel, disciplinary action, legal, tax or similar affairs of Gulf Swimming shall be deliberated and decided in a closed executive session, which only House of Delegates members may attend. By a majority vote on a motion of a question of privilege, the House of Delegates may decide to go into executive session on any matter deserving of confidential treatment or of personal concern to any member of the House.
.2 HOUSE OF DELEGATES COMMITTEES - All meetings and deliberations of the Nominating Committee shall be conducted in executive (closed) session. Meetings of all other committees established by the House of Delegates shall be open to all members of Gulf Swimming and USA Swimming unless otherwise provided by the House of Delegates resolution creating the committee or by a vote of the committee as provided by the rules of the Parliamentary Authority.
604.10 QUORUM - A quorum of the House of Delegates shall consist of those members present and voting.
604.11 VOTING - Except as otherwise provided in these Bylaws or the Parliamentary Authority, all motions, orders and other propositions coming before the House of Delegates shall be determined by a majority vote. A motion or order calling for the removal of a member of the Board of Review pursuant to Section 604.4.10, shall be determined by a two-thirds vote after at least thirty (30) days’ notice. See also Section 611.3 regarding amendment of these Bylaws.
604.12 PROXY VOTE - Voting by proxy in any meeting of the House of Delegates shall not be permitted.
604.13 MAIL VOTE - Any action which may be taken at any regular or special meeting of the House of Delegates, except elections, removals of Board Members, members of the Board of Review, elected committee chairs or coordinators and amendments of these Bylaws, may be taken without a meeting. If an action is taken without a meeting, the Secretary, by first class mail, postage prepaid, shall distribute a written ballot to every member of the House of Delegates entitled to vote on the matter. The ballot shall set forth the proposed action, provide an opportunity to specify approval or disapproval, and provide a reasonable time (but in no event less than the period specified in Section 604.15.1) within which to return the ballot to the BYLAWS 14-15 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Secretary. Action by written ballot shall be valid only when the number of votes cast in favor of the proposed action within the time period specified constitutes a majority of the votes entitled to be cast.
604.14 ORDER OF BUSINESS - At all meetings of the House of Delegates the following shall be included in the order of business to the extent applicable. The order in which the various subjects are taken up may be varied.
Roll Call Reading, correction and adoption of minutes of previous meeting Reports of officers Reports of committees and coordinators Presentation and approval of the annual budget Presentation and approval of the annual audit pursuant to Section 608.5, when applicable Unfinished (old) business Elections New business Resolutions and orders Adjournment
604.15 NOTICES
.1 TIME - Not less than twenty (20) days written notice shall be given to each member of the House of Delegates and each Group Member for any annual, regular or special meeting of the House of Delegates. See Section 616.1.5 for the various permitted forms of notice.
.2 INFORMATION - The notice of a meeting shall contain the time, date and site. For special meetings of the House of Delegates, the expected purpose (which may be general) of the meeting shall be stated. If an expected purpose is the amendment of the Bylaws, a copy of the proposed amendment shall be included in the notice. Failure to have included in the notice any germane amendments subsequently adopted by the House of Delegates at the noticed meeting shall not be the basis for any claim that the amendments as so adopted are invalid.
ARTICLE 605 BOARD OF DIRECTORS
605.1 MEMBERS - The Board of Directors shall consist of the following officers, committee chairs, coordinators and representatives of Gulf Swimming, together with those additional members designated in Sections 605.2 and 605.3:
.1 General Chair .2 Administrative Vice-Chair .3 Senior Vice-Chair .4 Age Group Vice-Chair .5 Finance Vice-Chair .6 Secretary .7 Treasurer .8 Coach Representative .9 Athlete Representatives .10 Technical Planning Chair .11 Safety Coordinator .12 Officials Chair .13 Athlete Registration Coordinator .14 Non-Athlete Registration Coordinator .15 At-Large Board Members 14-16 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
605.2 AT-LARGE BOARD MEMBERS - The Board of Directors shall have five (5) At-Large Board Members. The House of Delegates or the Board of Directors by resolution may reduce the number, but not increase it to more than five (5). Any reduction in the number of At-Large Board Members shall not take effect until the terms of office of the incumbents expire or become vacant. A sufficient number of athlete members shall be selected as At-Large Board Members to constitute at least twenty percent (20%) of the voting membership of the Board of Directors at any given time (taking into account the Athlete Representatives). The athlete At-Large Board Members shall meet the same requirements and be selected at the same time and place as the Athlete Representatives set forth in Section 604.1.3. All At- Large Board Members shall hold office from the date of their election (or appointment, as the case may be) through the conclusion of the annual meeting of the House of Delegates following such appointment or until their successors are elected or appointed.
605.3 EX-OFFICIO MEMBERS - The following persons shall be ex-officio members of the Board of Directors during the time period in which they meet the defined status:
.1 The Immediate Past General Chair of Gulf Swimming, if an Individual Member in good standing; .2 Members of the USA Swimming Board of Directors who are Individual Members in good standing; and .3 USA Swimming Committee Chairs who are Individual Members in good standing.
605.4 LIMITATIONS - No more than three (3) members or coaches of any Club Member or Affiliated Group Member shall serve on the Board of Directors at any time. This limitation shall be applied separately as to Athlete Members and other Individual Members.
605.5 VOICE AND VOTING RIGHTS OF BOARD MEMBERS - The voice and voting rights of Board Members and Individual Members shall be as follows:
.1 BOARD MEMBERS - Each Board Member other than the ex-officio members (see Section 605.3) shall have both voice and vote in meetings of the Board of Directors and its committees.
.2 NON-VOTING BOARD MEMBERS - Unless entitled to vote under another provision of these Bylaws, the ex-officio members shall have voice but no vote in meetings of the Board of Directors and its committees.
.3 INDIVIDUAL MEMBERS - Individual Members who are not Board Members may attend open meetings of the Board of Directors and its committees and be heard in the discretion of the presiding officer. Unless entitled to vote under another provision of these Bylaws, Individual Members shall have no vote in meetings of the Board of Directors or its committees.
605.6 DUTIES AND POWERS - The Board of Directors shall act for Gulf Swimming and the House of Delegates during the intervals between meetings of the House of Delegates, subject to the exercise by the House of Delegates of its powers of ratification or prospective modification or rescission, except that it shall not remove a Board Member, a Board of Review member or other person elected by the House of Delegates or amend these Bylaws. In addition to the powers and duties prescribed in the USA Swimming Rules and Regulations or elsewhere in these Bylaws, the Board of Directors shall have the power and it shall be its duty to:
.1 Establish and direct policies, procedures and programs for Gulf Swimming;
.2 Oversee the conduct by the officers and staff of Gulf Swimming and the day-to-day management of the affairs of Gulf Swimming;
.3 Elect At-Large Board Members when the House of Delegates does not do so in a timely fashion;
BYLAWS 14-17 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.4 Provide advice and consent to appointments proposed by the General Chair that require advice and consent under these Bylaws or the Gulf Swimming Policies and Procedures Manual;
.5 Cause the preparation and presentation to the House of Delegates of the annual budget of Gulf Swimming and make a recommendation to the House of Delegates concerning the approval or disapproval thereof;
.6 Receive presentation of the annual audit report pursuant to Section 608.5 and make a recommendation to the House of Delegates concerning the approval or disapproval thereof;
.7 Call regular or special meetings of the Board of Directors or the House of Delegates;
.8 Admit eligible prospective Group Members and Affiliated Individual Members;
.9 Retain such independent contractors and employ such persons as the Board shall determine are necessary or appropriate to conduct the affairs of Gulf Swimming;
.10 Appoint other officers, agents, committees or coordinators, to hold office for the terms specified. These appointees shall have the authority and perform the duties as provided in these Bylaws, the Gulf Swimming Policies and Procedures Manual or as may be provided in the resolutions appointing them, including any powers of the Board of Directors as may be specified, except as may be inconsistent with any other provision of these Bylaws. To the extent not provided elsewhere in these Bylaws, the Board of Directors may delegate to any officer, agent, committee or coordinator the power to appoint any such subordinate officers, agents, committees or coordinators and to prescribe their respective terms of office, authorities and duties; and
.11 Remove from office any officers, At-Large Board Members, committee chairs, committee members or coordinators of Gulf Swimming who were not elected by the House of Delegates and who have failed to attend to their official duties or member responsibilities or have done so improperly, or who would be subject to penalty by the Board of Review for any of the reasons set forth in Section 404.1.3 of the USA Swimming Rules and Regulations. No officer, At-Large Board Member, committee chair or coordinator may be removed without receiving the thirty (30) days written notice specifying the alleged deficiency in the performance of the member's responsibilities under these Bylaws, the member's official duties or other reasons. All notices and proceedings under this section shall be prepared, served and processed utilizing the procedures for a formal hearing pursuant to Section 406 of the USA Swimming Rules and Regulations to the extent applicable. Should the officer, At-Large Board Member, committee chair, committee member or coordinator contest the alleged deficiency or other reason set forth in the notice, the Board of Directors shall hold a hearing at which the member shall have the same procedural rights as if the hearing were to be conducted by the Board of Review pursuant to Part Four of the USA Swimming Rules and Regulations.
605.7 EXECUTIVE COMMITTEE -
.1 AUTHORITY AND POWER - The Executive Committee shall have the authority and power to act for the Board of Directors and Gulf Swimming between meetings of the Board of Directors and the House of Delegates.
.2 MEMBERS - The members of the Executive Committee shall be the General Chair, who shall act as chair, Administrative Vice-Chair, Senior Vice-Chair, Age Group Vice- Chair, Finance Vice-Chair, Senior and Junior Athlete Representatives, and Coach Representative. The presiding officer shall appoint an Individual Member to serve as the secretary of the meeting.
14-18 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.3 MEETINGS AND NOTICE - Meetings of the Executive Committee shall be held at any time or place when called by the General Chair or any three (3) members of the Committee. Pertinent provisions of Sections 607.5 through 607.11 and Section 616.1.5 shall apply to the Executive Committee meetings and notices.
.4 QUORUM - A quorum of the Executive Committee shall consist of four (4) members of the Committee.
.5 REPORT OF ACTION TO BOARD OF DIRECTORS - At the next regular or special meeting of the Board of Directors the Executive Committee shall make a report of its activities since the last Board of Director's meeting for ratification or prospective modification or rescission, provided, however, that any action of the Executive Committee upon which a third party may have relied (e.g., by signing, or authorizing the signing of a contract) may not be modified or rescinded by the Board of Directors or the House of Delegates.
605.8 OPEN MEETINGS; EXECUTIVE (CLOSED) SESSIONS - Board of Directors and Executive Committee meetings shall be open to all members of Gulf Swimming and USA Swimming. Matters relating to personnel, disciplinary action, legal, taxation or similar affairs shall be deliberated and decided in a closed executive session which only Board Members or Executive Committee members, respectively, are entitled to attend. By a majority vote on a motion of a question of privilege the Board of Directors or the Executive Committee may decide to go into executive session on any matter deserving of confidential treatment or of personal concern to any member of the Board of Directors or the Executive Committee.
605.9 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT - Members of the Board of Directors or the Executive Committee may participate in meetings of the Board of Directors or the Executive Committee through conference telephone or similar equipment by means of which all persons participating in the meeting can hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.
605.10 REGULAR MEETINGS - Regular meetings of the Board of Directors shall be held in accordance with a schedule adopted by the Board of Directors.
605.11 SPECIAL MEETINGS - Special meetings of the Board of Directors may be called by the General Chair. Should the Board of Directors or the General Chair fail to call regular meetings or should a special meeting be appropriate or helpful, a meeting of the Board of Directors shall be called at the written request of any three (3) Board Members.
605.12 QUORUM - A quorum of the Board of Directors shall consist of seven (7) members.
605.13 VOTING - Except as otherwise provided in these Bylaws or the Parliamentary Authority, all motions, orders and other propositions coming before the Board of Directors shall be determined by a majority vote. A motion, order or other proposal the effect of which is to override policy or program established by the House of Delegates shall be determined by a two- thirds vote after at least fourteen (14) days’ notice.
605.14 PROXY VOTE - Voting by proxy in any meeting of the Board of Directors or the Executive Committee shall not be permitted.
605.15 ACTION BY WRITTEN CONSENT - Any action required or permitted to be taken at any meeting of the Board of Directors or the Executive Committee may be taken without a meeting if all the Board Members or Executive Committee members entitled to vote consent to the action in writing and the written consents are filed with the records of the respective meetings. These consents shall be treated for all purposes as votes taken at a meeting.
605.16 MAIL VOTE - Any action which may be taken at any regular or special meeting of the Board of Directors, except elections, advice and consent to the General Chair's appointments, or removals of officers, committee chairs and members, may be taken without a meeting. If an BYLAWS 14-19 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
action is to be taken without a meeting, the Secretary, by first class mail, postage prepaid, shall distribute a written ballot to every Board Member entitled to vote on the matter. The ballot shall set forth the proposed action, provide an opportunity to specify approval or disapproval, and provide a reasonable time (but in no event less than the period specified in Section 605.17) within which to return the ballot to the Secretary. Action by written ballot shall be valid only when the number of votes cast in favor of the proposed action within the time period specified constitutes a majority of the votes entitled to be cast.
605.17 NOTICES -
.1 TIME - Not less than six (6) days’ notice shall be given to each Board Member for any annual, regular or special meeting of the Board of Directors. Separate notices need not be given for regular meetings that are designated in these Bylaws or otherwise scheduled and noticed well in advance. (See Section 616.1.5 for the various permitted forms of notice and the consequences thereof.)
.2 INFORMATION - The notice of a meeting shall contain the time, date and site and in the case of special meetings, the expected purpose, which may be general.
605.18 ORDER OF BUSINESS - At all meetings of the Board of Directors the following shall be included in the order of business to the extent applicable. The order in which subjects are taken up may be varied.
Roll Call Reading, correction and adoption of minutes Report of Executive Committee Reports of officers Reports of committees and coordinators Presentation of the annual budget and adoption of recommendation to the House of Delegates Presentation of the annual audit report pursuant to Section 608.5 and adoption of its recommendation to the House of Delegates Advice and Consent to Appointments Unfinished (old) business New business Approval of applications for Group Membership and Affiliated Individual Membership Elections Resolutions and orders Adjournment
ARTICLE 606 OFFICERS
606.1 ELECTED OFFICERS, COMMITTEE CHAIRS AND COORDINATORS - The officers, At-Large Board Members, committee chairs, and coordinators who shall be elected by the House of Delegates are:
.1 General Chair .2 Administrative Vice-Chair .3 Finance Vice-Chair .4 Senior Vice-Chair .5 Age Group Vice-Chair .6 Secretary .7 Treasurer .8 Technical Planning Committee Chair .9 Safety Coordinator .10 Officials Committee Chair .11 Athlete Registration Coordinator 14-20 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.12 Non-Athlete Registration Coordinator .13 At-Large Board Members
606.2 ELECTIONS - The House of Delegates, at its annual meeting in odd-numbered years, shall elect the General Chair, the Administrative Vice-Chair, the Finance Vice-Chair, the Senior Vice- Chair, the Age Group Vice-Chair, the Secretary, the Treasurer, the Technical Planning Committee Chair, the Safety Coordinator, the Officials Committee Chair, the Athlete Registration Coordinator, the Non-Athlete Registration Coordinator and the At-Large Board Members.
606.3 ELIGIBILITY - Only Individual Members in good standing shall be eligible to hold office and must maintain their eligibility throughout their term of office.
606.4 DOUBLE VOTE PROHIBITED - An Individual Member entitled to vote in the House of Delegates by virtue of holding a position in Gulf Swimming may not also vote as a Group Member Representative in the House of Delegates.
606.5 OFFICES COMBINED OR SPLIT -
.1 OFFICE HELD BY TWO PERSONS - Any office other than General Chair, Finance Vice-Chair, and Treasurer, may be held jointly by two Individual Members. This may be accomplished by the Nominating Committee nominating two Individual Members to serve as co-officers or by the House of Delegates electing two (2) at the time of election. In the case of the Administrative Vice-Chair, the House of Delegates at the time of election shall designate one to be the successor to the General Chair; if no such designation is made, then the person with the longer tenure in such office or as a Board Member shall serve as the successor.
.2 OFFICES COMBINED - Any office other than General Chair may be combined with any other office, except that the offices of Finance Vice-Chair and Treasurer may not be combined. This may be accomplished by the Nominating Committee nominating a single Individual Member to serve simultaneously as two (2) officers or by the House of Delegates so electing at the time of election.
606.6 TERMS OF OFFICE -
.1 TERM OF OFFICE - The terms of office of all elected members of the Board of Directors shall be two (2) years.
.2 COMMENCEMENT OF TERM - Each person elected to a position shall assume office on September 1st following the annual meeting in odd-numbered years and shall serve until a successor takes office. The House of Delegates shall also elect the Board of Review (Section 610.2.3) and the Nominating Committee (Section 604.8).
.3 CONSECUTIVE TERMS LIMITATION - Except for the Secretary, Treasurer, Athlete Registration Coordinator, and Non-Athlete Registration Coordinator, no Individual Member who has been elected by the House of Delegates and served four (4) successive years shall be eligible for re-election to the same position until a lapse of two (2) years. A portion of any term served to fill a vacancy in the position shall not be considered in the computation of this successive terms limitation.
606.7 DUTIES AND POWERS - The duties and powers of the officers and other Board Members shall be to attend and participate in all meetings of the House of Delegates and the Board of Directors and as follows:
.1 GENERAL CHAIR: The General Chair shall oversee and have general charge of the management, business, operations, affairs and property of Gulf Swimming, and general supervision over its officers and agents; shall call meetings when and where deemed necessary; shall preside at all meetings; and, except as otherwise provided in these Bylaws and with the advice and consent of the Board of Directors, shall appoint BYLAWS 14-21 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
committee chairs and members for standing and special committees or coordinators as may be necessary to permit Gulf Swimming to effectively, efficiently and economically conduct its affairs. The General Chair shall report to the Board of Directors all matters within the General Chair's knowledge that the Board of Directors should consider in the best interests of Gulf Swimming.
.2 SECRETARY: The Secretary, or a delegate, shall be responsible for keeping a record of all meetings of the House of Delegates and Board of Directors, conducting official correspondence, issuing meeting and other notices and making such reports to USA Swimming as are required by Article 608 of these Bylaws and shall perform the other duties incidental to the office of Secretary. The Secretary shall be custodian of the records of Gulf Swimming, and attest the execution of all duly authorized instruments. The Secretary shall cause to be kept in the safe-keeping of the Secretary copies of all minutes, official correspondence, meeting and other notices, and any other records of Gulf Swimming. The Secretary's custody of the minute books and other records shall be as a fiduciary for Gulf Swimming and shall end when the Secretary leaves office and shall pass them on to the successor Secretary.
.3 TREASURER: The Treasurer shall be the principal receiving and disbursing officer of Gulf Swimming. Except as otherwise directed by the Finance Vice-Chair, the Finance Committee or the Board of Directors, the Treasurer shall receive all moneys, incomes, fees and other receipts of Gulf Swimming and pay all bills, salaries, expenses and other disbursements approved by an authorized officer, committee chair, coordinator, the Finance Vice-Chair, the Finance Committee, the Board of Directors or the House of Delegates, or required to be paid pursuant to Section 610.2.11. When authorized by the Board of Directors, income and expenses may be received and paid by a division, officer, committee or coordinator, provided that the division, officer, committee or coordinator promptly submits to the Treasurer an itemized report, duly attested by the division, officer, committee chair or coordinator and either within the approved budget of such division, officer, committee or coordinator, or authorized by the Board of Directors or the House of Delegates. The Treasurer shall be a member of the Finance Committee but may not be its chair. The Treasurer shall issue a bimonthly report listing the current budget variances by line item, all receipts, all expenditures and the current fund and account balances for the preceding bimonthly time period and for the fiscal year to date, together with such other items as the Finance Vice-Chair, the Finance Committee, the General Chair or the Board of Directors may direct. The Treasurer shall:
A have charge of and supervision over and be responsible for the funds, moneys, securities and other financial instruments of Gulf Swimming;
B cause the moneys, securities, and other financial instruments of Gulf Swimming to be deposited in the name and to the credit of Gulf Swimming in such institutions as shall be designated in accordance with Section 606.11 or to be otherwise invested as the Finance Vice-Chair, the Finance Committee or the Board of Directors may direct;
C cause to be appropriately segregated and accounted for any endowment funds, scholarship or award funds and any similar special purpose funds or accounts;
D cause the funds of Gulf Swimming to be disbursed by checks or drafts, automated debits or wire transfers upon the authorized depositories of Gulf Swimming, and obtain and preserve proper vouchers for all moneys disbursed;
E cause to be kept in the safe-keeping of the Treasurer correct books of account and other financial records of all its affairs and transactions and such duplicate books of accounts as the Board of Directors, the Finance Vice- 14-22 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Chair, the Finance Committee or the Treasurer shall determine. The Treasurer's custody of the books and records shall be as a fiduciary for Gulf Swimming and custody and fiduciary state shall end when the Treasurer leaves office and passes them on to the successor Treasurer;
F upon request and at reasonable hours cause such books or duplicates thereof to be exhibited to any member of the Board of Directors and upon application and at reasonable hours cause the bimonthly financial reports and the annual audited financial statement to be exhibited to any member of Gulf Swimming or USA Swimming;
G cause Gulf Swimming to be in compliance with the requirements of Section 608.4;
H have the power to require from the officers, committee chairs, coordinators, staff or agents of Gulf Swimming reports or statements giving such information as the Treasurer may determine to be appropriate or helpful with respect to any and all financial transactions of Gulf Swimming;
I make the books and records available and otherwise fully cooperate with those conducting the annual audit of accounts of Gulf Swimming and cause the preparation and timely filing of all required federal, state and local tax returns, and other financial and tax reports with the applicable government official, and forward a copy of the annual financial statement and audit report and any federal tax return to the Secretary for submission to the Board of Directors and USA Swimming national headquarters in accordance with Sections 608.2 and 608.3;
J have the power to appoint one or more assistant treasurers and delegate to them one or more of the Treasury functions, or parts thereof;
K shall prepare an annual budget for Gulf Swimming's operations and present the budget for approval by the Board of Directors and the House of Delegates; and
L in general, perform all the other duties incident to the corporate treasury function.
.4 ADMINISTRATIVE VICE-CHAIR: The Administrative Vice-Chair shall conduct meetings in the absence of the General Chair and, at the request of the General Chair or in the event of the disability of the General Chair, shall perform all of the duties of the General Chair, and when so acting shall have all of the powers of the General Chair. (See Section 606.9.) The Administrative Vice-Chair shall chair, and have general charge of the business, affairs and property of the division that administers Gulf Swimming's business and affairs. The Administrative Vice-Chair shall aid in the development of policy and coordination of the activities of the officers and committees within the division internally and with other divisions, committees and coordinators. The Administrative Division shall be responsible for the creation and maintenance of Gulf Swimming's Policies and Procedures Manual.
.5 SENIOR VICE-CHAIR: The Senior Vice-Chair shall chair and have general charge of the affairs and property of the division that develops and conducts the senior swimming program of Gulf Swimming. The Senior Vice-Chair shall also be responsible for the development of long-range plans for swimming programs. The Senior Vice- Chair shall serve as a liaison to the Athlete Representatives and shall be responsible to see that the Athlete Representatives elections are held in accordance with these Bylaws.
BYLAWS 14-23 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.6 AGE GROUP VICE-CHAIR: The Age Group Vice-Chair shall chair and have general charge of the division that develops and conducts the age group swimming program of Gulf Swimming. The Age Group Vice-Chair shall also develop, coordinate and conduct a swimming program for all levels of swimming in the Territory.
.7 FINANCE VICE-CHAIR: The Finance Vice-Chair is the chief financial officer of Gulf Swimming. The Finance Vice-Chair shall chair and have general charge of the affairs and property of the division that includes the Treasury function, the development and implementation of an investment program for Gulf Swimming’s working capital, funded reserves and endowment funds and the development and implementation of a marketing and fundraising plan for Gulf Swimming. The Finance Vice-Chair, with the assistance of the Finance Committee, shall prepare an annual budget for Gulf Swimming’s operations and present the budget for approval by the Board of Directors and the House of Delegates. In addition, the Finance Vice-Chair shall cause to be conducted the audit required pursuant to Section 608.5 and shall review, or shall cause the Audit Committee to review, the annual audit report and recommend acceptance and appropriate action, if any, with regard thereto by the Board of Directors and the House of Delegates. The Finance Vice-Chair is responsible for the adequacy of Gulf Swimming’s system of internal financial and accounting controls. The Finance Vice-Chair is the chair of the Audit, Finance, and Budget Committees, and a member of the Personnel Committee. Together with the Treasurer, the Finance Vice-Chair is ultimately responsible for Gulf Swimming’s compliance with Section 608.5.
.8 TECHNICAL PLANNING COMMITTEE CHAIR: The Technical Planning Committee Chair shall chair, and have general charge of the business, affairs and property of the Technical Planning Committee, which is responsible for long-range planning regarding the swimming programs conducted by Gulf Swimming, the continuing review and development of Gulf Swimming's philosophy and for advising other committees and divisions regarding the implementation of that philosophy in the context of Gulf Swimming's swimming programs. The Technical Planning Committee Chair shall be responsible for the awarding of meet sponsorships to Club Members, facilities and equipment rentals and meet management for all swimming meets sponsored by Gulf Swimming. The Technical Planning Committee Chair shall be responsible for sanctioning and approving swimming competitions in the absence of the Sanction Coordinator.
.9 SAFETY COORDINATOR - The Safety Coordinator shall be responsible for coordinating safety enhancement and training opportunities as needed and for the dissemination of USA Swimming safety education information to all Group Members, athletes, coaches and officials of Gulf Swimming. The Safety Coordinator shall develop safety education programs and policies for Gulf Swimming and make recommendations regarding same, and the implementation thereof, to the Senior Vice- Chair, the Administrative Vice-Chair and the Board of Directors. When approved by the Board of Directors, the Safety Coordinator shall be responsible for the coordination of their implementation by the Club Members. The Safety Coordinator shall prepare and transmit the reports required pursuant to Section 608.7.
.10 OFFICIALS COMMITTEE CHAIR - The Officials Committee Chair shall chair the Officials Committee which is responsible for recruiting, training, certifying and supervising officials for Gulf Swimming. The Officials Chair shall be a referee certified by Gulf Swimming and each member of the Officials Committee shall be a certified official of Gulf Swimming.
.11 ATHLETE REGISTRATION COORDINATOR - The Athlete Registration Coordinator shall be responsible for the registration of all Group Members, Athlete Members and Seasonal Athlete Members and shall make the reports required by Section 608.6, together with such additional reports as may be required by USA Swimming, the Board of Directors or the Administrative Vice-Chair.
14-24 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.12 NON-ATHLETE REGISTRATION COORDINATOR - The Non-Athlete Registration Coordinator shall be responsible for the registration of all Coach Members, Active Individual Members and Affiliated Individual Members and shall make the reports required by Section 608.6, together with such additional reports as may be required by USA Swimming, the Board of Directors or the Administrative Vice-Chair.
.13 ATHLETE REPRESENTATIVES: The Athlete Representatives shall serve as the liaison between the athletes who are members of Gulf Swimming and the Board of Directors and the House of Delegates.
.14 COACH REPRESENTATIVE: The Coach Representative shall serve as a liaison between the coaches who are members of Gulf Swimming and the Board of Directors and House of Delegates.
.15 AT-LARGE BOARD MEMBERS - In addition to their inherent powers and duties as members of the Board of Directors, the At-Large Board Members shall have such powers and duties as may be delegated to them by the Gulf Swimming Policies and Procedures Manual, the General Chair, the Board of Directors or the House of Delegates.
.16 GULF SWIMMING DELEGATES TO USA SWIMMING HOUSE OF DELEGATES -
A Officer and Representative Delegates - It shall be the duty and privilege of the General Chair, the Administrative Vice-Chair, the Senior Vice-Chair, the Age Group Vice-Chair, the Senior Athlete Representative and the Coach Representative to attend the USA Swimming annual meeting as representatives of Gulf Swimming and voting delegates to the USA Swimming House of Delegates.
B Officer Delegate Alternates - If any of the officer delegates are unable to attend, their elected alternates, if any, shall attend in their places. In the event that there are no elected alternates or the elected alternates are unable to attend, then the General Chair, with the advice and consent of the Board of Directors, shall appoint alternates who shall attend the USA Swimming annual meeting as delegates representing Gulf Swimming.
C Athlete Representative Alternates - The remaining Athlete Representative shall have the duty and privilege to attend the USA Swimming annual meeting. If the Senior Athlete Representative is unable to attend, the other Athlete Representative shall be a voting delegate to the USA Swimming House of Delegates. In the event that the Senior Athlete Representative and/or the Athlete Representative be unable to attend, the General Chair, with the advice and consent of the Board of Directors, shall appoint alternates who shall attend the USA Swimming annual meeting.
D Coach Representative Alternate - If the Coach Representative is unable to attend the USA Swimming annual meeting, then the General Chair, with the advice and consent of the Board of Directors, shall designate a Coach Member to attend as a representative of Gulf Swimming.
E At-Large USA Swimming Delegates - Any At-Large USA Swimming Delegates from Gulf Swimming, by reason of a National Committee position or USA Swimming Presidential appointment, shall attend the USA Swimming annual meeting as representatives of Gulf Swimming.
F Additional Delegates - Either the Athlete Registration Coordinator or the Non- Athlete Registration Coordinator shall attend the USA Swimming annual meeting as a representative of Gulf Swimming. An additional delegate,
BYLAWS 14-25 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
appointed by the General Chair to serve as an alternate at the USA Swimming annual meeting shall also attend.
606.8 RESIGNATIONS - Any officer may resign by orally advising the General Chair or by submitting a written resignation to the Board of Directors specifying an effective date of the resignation. In the absence of a specified effective date, any such resignation shall take effect upon the appointment or election of a successor.
606.9 VACANCIES AND INCAPACITIES -
.1 OFFICE OF GENERAL CHAIR - In the event of a vacancy in the office of General Chair, or of the General Chair's temporary or permanent incapacity, the Administrative Vice-Chair shall become the Acting General Chair until an election can be held at the next meeting of the House of Delegates to fill the remaining term, if any, of the former General Chair, or until the General Chair ceases to suffer from any temporary incapacity. While serving as Acting General Chair, the Administrative Vice-Chair shall vacate the office of Administrative Vice-Chair, except in the case of the General Chair's temporary incapacity. If the General Chair is to be absent from the Territory, the General Chair may, but is not obligated to, designate the Administrative Vice-Chair as Acting General Chair for the duration of the absence.
.2 OFFICES OF ATHLETE OR COACH REPRESENTATIVES - In the event of a vacancy in the office of Athlete Representative or Coach Representative, or of the permanent incapacity of a person holding the office of Athlete Representative or Coach Representative, the General Chair may appoint, with the advice and consent of the Board of Directors, an Athlete Member or Coach Member, as the case may be, to serve the remainder of the term of office or until the athletes or coaches, as the case may be, shall elect a successor.
.3 OTHER OFFICES - In the event of a vacancy in, or permanent incapacity of the person holding, any office other than General Chair, Athlete Representative, Coach Representative or member of the Board of Review, the General Chair shall appoint a successor, with the advice and consent of the Board of Directors, to serve until the next regularly scheduled meeting of the House of Delegates. In the event of a temporary incapacity, the General Chair may designate, with the advice and consent of the Board of Directors, an Individual Member to act for the incapacitated officer for the duration of the incapacity.
.4 DETERMINATION OF VACANCY OR INCAPACITY - The determination of when an office becomes vacant or an officer becomes incapacitated shall be within the discretion of the Board of Directors or the House of Delegates. The determination as to when the General Chair is temporarily incapacitated shall be made, where the circumstances permit, by the General Chair and otherwise shall be within the discretion of the Board of Directors, subject to any subsequent action by the House of Delegates.
606.10 OFFICERS' POWERS GENERALLY -
.1 AUTHORITY TO EXECUTE CONTRACTS, ETC. - The General Chair, Administrative Vice-Chair, Senior Vice-Chair, Age Group Vice-Chair and Treasurer each may sign and execute in the name of Gulf Swimming deeds, mortgages, bonds, contracts, agreements or other instruments duly authorized by the Gulf Swimming Policies and Procedures Manual, the Board of Directors or the House of Delegates, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors to another officer or agent, expressly requires two or more signatures or is required by law to be otherwise executed. Additional signing authority may be provided by standing resolutions of the Board of Directors or the House of Delegates.
14-26 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.2 ADDITIONAL POWERS AND DUTIES - Each officer shall have other powers and perform other duties as may be prescribed in Gulf Swimming's Policies and Procedures Manual or by the House of Delegates, the Board of Directors, the General Chair, the respective division Vice-Chair, the delegating officer or these Bylaws. The division Vice-Chairs shall have the additional duties and powers set forth in Section 607.1 and 607.5.
.3 DELEGATION - Officers of Gulf Swimming may delegate any portion of their powers or duties to another Individual Member or to a committee composed of Individual Members, except that neither the Finance Vice-Chair nor the Treasurer may delegate duties to the other without the consent of the Board of Directors. In addition, the authority to sign checks, drafts, orders of withdrawal or wire transfers shall not be delegated other than by the Board of Directors. Except as otherwise provided in these Bylaws and with the consent of the Board of Directors, any officer may delegate any portion of that officer's powers or duties to the paid staff of Gulf Swimming. A delegation of powers or duties shall not relieve the delegating officer of the ultimate responsibility to see that these duties and obligations are properly executed or fulfilled.
.4 ASSISTANT AND DEPUTY OFFICERS - The House of Delegates or the Board of Directors may by resolution or Gulf Swimming's Policies and Procedures Manual may create the office of deputy to one or more of the elected officers. The resolution or the Policies and Procedures Manual shall define the method of election or appointment and the duties and powers of the respective deputies, which may include the power to act for the officer when the officer is out of the Territory or temporarily incapacitated. The elected officers may appoint one or more assistant officers and define their respective duties.
606.11 DEPOSITORIES AND BANKING AUTHORITY -
.1 DEPOSITORIES, ETC. - All receipts, income, charges and fees of Gulf Swimming shall be deposited to its credit in the banks, trust companies, other depositories or custodians, investment companies or investment management companies as the Board of Directors may select, or as may be selected by the Finance Vice-Chair, the Finance Committee or any officer or officers or agent or agents authorized to do so by the Board of Directors. Endorsements for deposit to the credit of Gulf Swimming in any of its duly authorized depositories shall be made in the manner determined by the Finance Vice-Chair, the Finance Committee or the Board of Directors. All funds of Gulf Swimming not otherwise employed shall be maintained in the banks, trust companies, other depositories or custodians, investment companies or investment management companies designated by the Finance Vice-Chair, the Finance Committee, the Board of Directors or any officer or officers or agent or agents authorized to do so by the Board of Directors.
.2 SIGNATURE AUTHORITY - All checks, drafts or other orders for the payment or transfer of money, and all notes or other evidences of indebtedness issued in the name of Gulf Swimming shall be signed by the General Chair, the Treasurer or other officer or officers or agent or agents of Gulf Swimming, and in the manner, as shall be determined by the Finance Vice-Chair, the Finance Committee or the Board of Directors.
BYLAWS 14-27 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
ARTICLE 607 DIVISIONS, COMMITTEES AND COORDINATORS
607.1 DIVISIONAL ORGANIZATION AND JURISDICTIONS, STANDING COMMITTEES AND COORDINATORS - The five (5) divisions of Gulf Swimming shall each be chaired by a Vice- Chair, the Senior Athletes Representative, or the Coaches Representative, whose respective powers, duties, jurisdiction and responsibilities are described in Section 606.7. Under each division Vice-Chair there are officers, committees, coordinators and direct responsibilities as follows:
.1 ADMINISTRATIVE DIVISION - Administrative Vice-Chair
Bylaws/Legislation/Rules Computer Elections Insurance Legal (General Counsel, if applicable) Membership/Registration Safe Sport Time Recognition Personnel Policies and Procedures Manual Public Relations Publications/Newsletter Swimguide/Parents Manual Secretary Special Events Records Tabulation
.2 SENIOR DIVISION - Senior Vice-Chair
Awards Banquet Meet Equipment Meet Evaluation Meet Management Meet Sanctions Meet Sponsorship Officials Safety Senior Technical Planning
.3 AGE GROUP DIVISION - Age Group Vice-Chair
Adaptive Swimming Age Group Camps/Clinics Club Development Open Water Program Development Time Standards Zone Team
.4 FINANCE DIVISION - Finance Vice-Chair
Audit Budget Finance 14-28 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Treasurer
.5 ATHLETES DIVISION - Senior Athlete Representative
Athlete Representatives
.6 COACHES DIVISION - Coach Representative
Coach Representative
607.2 NON-OFFICER CHAIRS AND THEIR COMMITTEES; COORDINATORS
.1 ELECTED, EX-OFFICIO AND APPOINTED NON-OFFICER CHAIRS AND COORDINATORS -
A This Section is reserved for future use.
B Ex-officio Chair - Pursuant to Section 607.3, certain other committee chairs are designated ex-officio by virtue of an office currently held.
C Appointed Chairs and Coordinators - The chairs of all other standing committees and all other coordinators shall be appointed by the General Chair with the advice and consent of the Board of Directors and the respective division vice-chair. The appointed standing committee chair or coordinator shall assume office upon appointment or the date designated by the General Chair, and shall serve until sixty (60) days after the next election of a General Chair or until a successor is appointed and assumes office.
.2 DUTIES AND POWERS OF APPOINTED NON-OFFICER COORDINATORS -
A NEWSLETTER COORDINATOR - The Newsletter Coordinator shall be responsible for the dissemination of general information to Gulf Swimming's membership and for the publication of a quarterly newsletter distributed to Gulf Swimming's membership.
B CLUB DEVELOPMENT LIAISON - The Club Development Liaison shall be responsible for the dissemination of USA Swimming club development programs and policies for Gulf Swimming.
C COMPUTER INFORMATION SYSTEM COORDINATOR - The Computer Information System Coordinator shall be responsible for maintaining Gulf Swimming's web page and shall be responsible for disseminating computer related information to all Group Members of Gulf Swimming.
D RECORDS COORDINATOR - The Records Coordinator shall be responsible for tabulating and maintaining the records of performances in the Territory. The Records Coordinator shall be responsible for submitting Gulf Swimming's record performances to the State and National Records Coordinators for consideration as state and national records.
E DISABILITY SWIMMING COORDINATOR - The Disability Swimming Coordinator shall be responsible for coordinating the program of Disability Swimming in the Territory and for the dissemination of National Disability Swimming programs and policies to all Group Members, coaches and officials of Gulf Swimming.
F SANCTION COORDINATOR - The Sanction Coordinator shall be responsible for issuing the sanction or approval for all swimming competition and benefits, exhibitions, clinics, and entertainment involving competitive BYLAWS 14-29 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
swimming within the Territory. The Sanction Coordinator shall be responsible for verifying that competitions, sanctioned by Gulf Swimming, are in compliance with all rules and regulations of Gulf Swimming and USA Swimming that are in effect on the first date of the competition.
G EQUIPMENT COORDINATOR - The Equipment Coordinator shall be responsible for the acquisition, maintenance, allocation, and arrangement of transportation of material and equipment owned by Gulf Swimming. The Equipment Coordinator shall also be responsible for the training of personnel to transport and operate the equipment.
H. SAFE SPORT COORDINATOR - The Safe Sport Coordinator shall be responsible for the implementation and coordination of, and serve as the Gulf Swimming liaison for, the Safe Sport Program established by USA Swimming. The Safe Sport Coordinator shall be a non-athlete member in good standing, and shall work with the USA Swimming Safe Sport staff and the USA Swimming Safe Sport Committee to implement pertinent aspects of the national Safe Sport Program within Gulf Swimming. The Safe Sport Coordinator will: 1. Serve as the primary contact for Gulf Swimming to coordinate and oversee the implementation of effective safe sport educational programs for all athlete members, their parents, coaches, volunteers and clubs, as provided by USA Swimming; 2. Be trained regarding the complaint reporting structure and refer all reports of a violation of the Athlete Protection policies directly to the local club, the General Chair, the USA Swimming Safe Sport staff, and/or other appropriate authority; 3. Participate in workshops as provided by USA Swimming, collect and share information about what USA Swimming and other LSCs are doing to promote safe sport policies, and disseminate information on LSC best practices; 4. Serve as an information resource for Gulf Swimming clubs and membership, and will help to identify and connect them with local educational partners and resources; 5. Receive feedback and suggestions on the Safe Sport policies and programs from the Gulf Swimming clubs and membership, and provide feedback to the USA Swimming Safe Sport Committee and Safe Sport staff; and, 6. Perform other functions as necessary in the fulfillment of USA Swimming’s continuing efforts to foster safe, healthy and positive environments for all its members.
607.3 MEMBERS AND EX-OFFICIO MEMBERS OF STANDING COMMITTEES - Except as otherwise provided in these Bylaws or by the Board of Directors, members of each standing or other committee shall be appointed by the General Chair with the advice and consent of the respective division vice-chair and the chair of the committee. Notwithstanding anything herein to the contrary, a sufficient number of athlete members shall be appointed to each committee (standing or otherwise) to constitute at least twenty percent (20%) of the voting membership of such committee. The athlete committee members shall meet the same requirements as those of Athlete Representative set forth in Section [604.1.2]. The division vice-chair shall be an ex-officio member (with voice and vote) of each standing committee within the respective division. The ex-officio members and other designated members of certain standing committees shall be as follows:
.1 AUDIT COMMITTEE - The members of the Audit Committee shall be the Finance Vice-Chair, who shall serve as chair, the Administrative Vice-Chair and at least one (1) additional members appointed by the Board of Directors. The Treasurer shall not be a member of the Audit Committee.
14-30 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.2 BUDGET COMMITTEE - The members of the Budget Committee shall be the General Chair, the Finance Vice-Chair, who shall serve as chair, the Treasurer, the Administrative Vice-Chair, the Senior Vice-Chair, the Age Group Vice-Chair, the Senior Athlete Representative and the Coach Representative.
.3 FINANCE COMMITTEE - The members of the Finance Committee shall be the General Chair, the Finance Vice-Chair, who shall serve as chair, and the Administrative Vice-Chair and the Treasurer.
.4 OFFICIALS COMMITTEE - The members of the Officials Committee shall be the Officials Chair, who shall serve as the chair, and at least two other members each of whom shall be a certified official of Gulf Swimming.
.5 PROGRAM DEVELOPMENT COMMITTEE - The members of the Program Development Committee shall be the General Chair, the Age Group Vice-Chair, who shall serve as the chair, the Senior Vice-Chair, the Technical Planning Committee Chair, the Coach Representative and the Senior Athlete Representative.
.6 TECHNICAL PLANNING COMMITTEE - The members of the Technical Planning Committee shall be the Technical Planning Committee Chair, who shall serve as chair, an Athlete Member appointed by the General Chair and at least six (6) additional members of whom at least fifty percent (50%) shall be Coach Members. The Athlete Member and the additional members shall be appointed by the General Chair with advice and consent of the Board of Directors.
.7 LEGISLATION/RULES COMMITTEE - The members of the Legislation/Rules Committee shall be the Administrative Vice-Chair, who shall serve as the chair, and at least four (4) additional members appointed by the General Chair.
The General Chair or the respective division Vice-Chair may appoint the specified additional members and any other members deemed appropriate or necessary for any of the foregoing standing committees. Committee members appointed pursuant to the preceding sentence, shall hold their appointments at the pleasure of the appointing officer or successor.
607.4 DUTIES AND POWERS OF STANDING COMMITTEES AND COORDINATORS -
.1 AUDIT COMMITTEE - The Audit Committee is authorized to, and it shall be its duty to, conduct the annual audit of the books of Gulf Swimming pursuant to Section 608.5 and present the results thereof to the Board of Directors and the House of Delegates.
.2 BUDGET COMMITTEE - The Budget Committee is authorized and obligated to consult with officers, committee chairs and coordinators and prepare and present a proposed budget for consideration and approval by the Board of Directors and the House of Delegates. The officers, committee chairs and coordinators shall provide promptly such financial information (current and projected) and budget proposals as the Budget Committee may request. The proposed budget may contain alternatives.
.3 FINANCE COMMITTEE - The Finance Committee is authorized and obligated to develop, establish where so authorized or recommend to the Board of Directors and supervise the execution of policy regarding the investment of Gulf Swimming's working capital and funded reserves and endowment funds and the development and implementation of a marketing and fund-raising plan, within the guidelines, if any, established by the Board of Directors or the House of Delegates. The Finance Committee shall also regularly review Gulf Swimming's equipment needs (both operational and office) and the various methods available to finance the acquisition of any needed equipment, make a determination of the best financing method for Gulf Swimming and make recommendations to the Budget Committee and the Board of Directors.
BYLAWS 14-31 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.4 OFFICIALS COMMITTEE - The Officials Committee is authorized and obligated to recruit, train, test, certify, evaluate, retest, recertify and supervise officials for Gulf Swimming and such other activities as may be necessary or helpful in maintaining a roster of qualified, well-trained and experienced officials of the highest caliber.
.5 PROGRAM DEVELOPMENT COMMITTEE - The Program Development Committee is responsible for developing and coordinating an overall swimming program for all levels of swimming in the Territory, including Age Group and Senior programs.
.6 TECHNICAL PLANNING COMMITTEE - The Technical Planning Committee shall be responsible for long-range planning for the swimming programs conducted by Gulf Swimming and for advice regarding the technical aspects of those programs and of the sport of swimming generally.
.7 LEGISLATION/RULES COMMITTEE - The Legislation/Rules Committee shall be responsible for reviewing the Rules, Regulations, and Bylaws from time to time and proposing any changes that may need to be made to be in compliance with USA Swimming Rules and Regulations or Gulf Swimming House of Delegates Rules and Regulations.
607.5 DUTIES AND POWERS OF CHAIRS AND COORDINATORS GENERALLY - The duties and powers of the General Chair, the division vice-chairs, committees or subcommittees (in addition to those provided elsewhere in these Bylaws) and, when applicable, coordinators shall be as follows:
.1 Preside at all meetings of the respective division, committee or subcommittee;
.2 See that all duties and responsibilities of the coordinator or the respective division, committee or subcommittee in his charge are properly and promptly carried out;
.3 Appoint such committees or subcommittees as may be necessary to fulfill the duties and responsibilities of the coordinator or division or committee, respectively;
.4 Communicate with the respective division, coordinator, committee or subcommittee members to keep them fully informed;
.5 Keep the General Chair, the respective division vice-chair or committee chair and the Secretary informed of the respective coordinator, division, committee or subcommittee actions and recommendations;
.6 Appoint a member as secretary of the division, committee or subcommittee charged with taking minutes of each meeting and forward reports or minutes of all meetings to the Secretary;
.7 Refer to the Board of Directors any recommendation for action which would establish or change policies or programs for Gulf Swimming, except as otherwise provided in these Bylaws or by the Board of Directors; and
.8 Perform the other specific duties listed in Gulf Swimming's Policies and Procedures Manual or as may be delegated by the General Chair, the respective division vice-chair or committee chair, the Board of Directors or the House of Delegates.
607.6 DUTIES AND POWERS OF COMMITTEES AND COORDINATORS GENERALLY - Except as otherwise provided in these Bylaws, the duties and powers of the standing committees and coordinators shall be prescribed by Gulf Swimming's Policies and Procedures Manual, the House of Delegates, the Board of Directors, the General Chair or the respective division vice-chair. Except as otherwise provided in these Bylaws, the duties and powers of any other committees and subcommittees shall be prescribed by Gulf Swimming's Policies and
14-32 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Procedures Manual, the House of Delegates, the Board of Directors or the officer, coordinator or chair pursuant to whose powers such committee or subcommittee was created.
607.7 REGULAR AND SPECIAL MEETINGS - Regular and special meetings of divisions, committees or subcommittees of Gulf Swimming shall be held as determined by the respective Vice-Chair or committee or subcommittee chair. In addition, meetings may be called where applicable by the division vice-chair, committee chair or coordinator pursuant to whose authority a committee or subcommittee was established.
607.8 MEETINGS OPEN; EXECUTIVE (CLOSED) SESSIONS - Meetings of divisions, committees and subcommittees shall be open to all members of Gulf Swimming and USA Swimming. Matters relating to personnel, disciplinary action, legal, taxation and similar affairs shall be deliberated and decided in a closed executive session, which only the respective members are entitled to attend. By a majority vote on a motion of a question of privilege a division, committee or subcommittee may decide to go into executive session on any matter deserving of confidential treatment or of personal concern to any member of the division, committee or subcommittee.
607.9 VOICE AND VOTING RIGHTS OF DIVISION, COMMITTEE AND SUBCOMMITTEE MEMBERS - The voice and voting rights of Board Members and Individual Members shall be as follows:
.1 MEMBERS - Each division, committee and subcommittee member shall have both voice and vote in the respective meetings.
.2 NON-VOTING COMMITTEE OR SUBCOMMITTEE MEMBERS - Unless entitled to vote under another provision of these Bylaws, the General Chair shall have voice but no vote in meetings of divisions, committees and subcommittees.
.3 INDIVIDUAL MEMBERS - Individual Members who are not members of the division, committee or subcommittee may attend open meetings of the division, committee or subcommittee and be heard in the discretion of the presiding officer. Unless entitled to vote under another provision of these Bylaws, Individual Members shall have no vote in those meetings.
607.10 ACTION BY WRITTEN CONSENT - Any action required or permitted to be taken at any meeting of a division, committee or subcommittee may be taken without a meeting if all the division, committee or subcommittee members entitled to vote consent to the action in writing and the written consents are filed with the records of the meetings. These consents shall be treated for all purposes as a vote taken at a meeting.
607.11 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT - Members of any division, committee or subcommittee may participate in a meeting of the division, committee or subcommittee through conference telephone or similar equipment by means of which all persons participating in the meeting can hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.
607.12 QUORUM - Except as otherwise provided in these Bylaws or in the resolution or other action establishing a committee or subcommittee, a quorum of any committee or subcommittee shall consist of those members present of the committee or subcommittee.
607.13 VOTING - Except as otherwise provided in these Bylaws or the Parliamentary Authority, all motions, orders and other propositions coming before a division, committee or subcommittee shall be determined by a majority vote.
607.14 PROXY VOTE - Voting by proxy in any meeting of a division, committee or subcommittee of Gulf Swimming shall not be permitted.
607.15 NOTICES BYLAWS 14-33 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
.1 TIME - Except as otherwise provided in these Bylaws or the resolution or other action establishing a committee or subcommittee, not less than forty-eight (48) hours’ notice in the case of notice given by telephone, and six (6) days’ notice in all other cases, shall be given for any meeting of a division, committee or subcommittee of Gulf Swimming. Separate notices need not be given for regular meetings that are scheduled well in advance. (See Section 616.1.5 for the various forms of notice.)
.2 INFORMATION - The notice of a meeting shall contain the time, date and site.
607.16 ORDER OF BUSINESS - At all meetings conducted under the authority of this Article, the following shall be included in the order of business to the extent applicable; the order in which subjects are taken up may be varied:
Roll Call Reading, correction and adoption of minutes Reports of coordinators, committees and subcommittees Unfinished (old) business New business Resolutions and orders Adjournment
607.17 RESIGNATIONS - Any committee or subcommittee chair or member or coordinator may resign by orally advising the General Chair or by submitting a written resignation to the Board of Directors specifying an effective date of the resignation. If such date is not specified, the resignation shall take effect upon the appointment of a successor.
607.18 VACANCIES - The determination of when the position of an appointed committee or subcommittee chair, committee member or a coordinator becomes vacant or the person becomes incapacitated, if not made by the person, shall be within the discretion of the Board of Directors. (See Section 606.9 for provisions applicable to elected committee chairs and coordinators.) In the event of a vacancy or permanent incapacity the General Chair, with the advice and consent of the Board of Directors and the respective division vice-chair, shall appoint a successor to serve until the conclusion of the incumbent's term. A temporary vacancy may be left unfilled at the discretion of the General Chair or an appointment may be made for the duration of the temporary incapacity.
607.19 DELEGATION - With the consent of the Board of Directors or the respective division Vice-Chair, a committee or subcommittee chair or a coordinator may delegate a portion of their powers or duties to another officer of Gulf Swimming, or to another committee, subcommittee or coordinator, or, with the consent of the Board of Directors, to the paid staff of Gulf Swimming. Notwithstanding any delegation, the ultimate responsibility for the delegated duties and obligations shall remain with the delegator.
607.20 APPLICATION TO EXECUTIVE AND NOMINATING COMMITTEES AND BOARD OF REVIEW - Sections 607.5 through 607.16 shall apply to the Executive Committee, the Nominating Committee and any other committee of the Board of Directors or the House of Delegates, unless otherwise provided in these Bylaws, in the resolution creating the committee or in the Gulf Swimming Policies and Procedures Manual. These provisions shall also apply to Board of Review meetings, but shall not apply to its hearings or deliberations.
ARTICLE 608 ANNUAL AUDIT, REPORTS AND REMITTANCES
608.1 MINUTES - The Secretary shall, within thirty (30) days after each meeting of the Board of Directors and the House of Delegates, transmit a copy of the minutes of the meeting to the respective members and to USA Swimming national headquarters. 14-34 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
608.2 FINANCIAL AND FEDERAL TAX REPORTS - The Secretary shall forward to USA Swimming national headquarters a copy of the annual closing Balance Sheet and Statement of Income and Expense for the preceding fiscal year following completion of the audit of the accounts and internal financial controls and procedures of Gulf Swimming and the report thereon prepared in accordance with Section 608.5, within fifteen (15) days of receipt of the audit report and shall advise USA Swimming national headquarters within thirty (30) days following acceptance by the House of Delegates. Copies of any corresponding federal income tax return required to be filed by Gulf Swimming under the IRS Code shall be included with the annual audit report sent to USA Swimming national headquarters.
608.3 STATE AND LOCAL REPORTS AND FILINGS - The Secretary shall cause to be made all reports and non-tax filings and shall requisition from the Treasurer checks with which to pay any applicable fees required by its state of incorporation and by any other state or municipality in which it operates.
608.4 PUBLIC AVAILABILITY OF CERTAIN INFORMATION - Gulf Swimming shall cause to be made available at a reasonable location and time determined by Gulf Swimming to anyone requesting to see a copy of Gulf Swimming's federal income tax and information returns for each of the last three (3) years, and a copy of the materials submitted by USA Swimming to include Gulf Swimming in USA Swimming's group exemption ruling as required pursuant to IRS Code section 6104 and any similar requirements of applicable state or local laws.
608.5 ANNUAL AUDIT - An annual audit of the accounts, books and records of Gulf Swimming shall be completed no later than the end of the third month following the end of its fiscal year. The audit, or review, shall be conducted by the Audit Committee or an independent auditor. The audit shall cover any federal, state or local income tax return that Gulf Swimming is required to file under the IRS Code or applicable provisions of state or local law, rules or regulations, the balance sheet, the statement of income and expenses, check register and bank statements, and other records as is deemed appropriate. If the audit, or review, is conducted by the Audit Committee, the committee shall issue a report signed by all of its members and stating that the financial records and reports of Gulf Swimming have been reviewed and fairly present the financial condition of Gulf Swimming as of the date of the balance sheet and for the fiscal period of the statement of income and expenses and the report is true and correct to the best of the Committee's knowledge, information and belief.
608.6 MEMBERSHIP AND REGISTRATION REPORTS - The Athlete Registration Coordinator and the Non-Athlete Registration Coordinator, or their delegates, shall forward in a timely manner all required reports to the Executive Director of USA Swimming. These reports shall be accompanied by a remittance of the appropriate membership and registration fees due to USA Swimming. The Athlete Registration Coordinator and the Non-Athlete Registration Coordinator shall make periodic summary reports to the Administrative Vice-Chair, the Board of Directors and the House of Delegates.
608.7 SAFETY REPORTS -
.1 INCIDENT/OCCURRENCE REPORTS - An occurrence report providing all of the information requested by applicable USA Swimming form should be completed at the time of the occurrence by the meet director, officer, coach or club officer with copies to USA Swimming national headquarters, the Safety Coordinator and the Administrative Vice-Chair and the Gulf Swimming office.
.2 REPORTS OF INJURIES - The Safety Coordinator shall present a report concerning swimming-related injuries within the Territory at each House of Delegates and Board of Directors meeting.
A House of Delegates Reports - The report to the House of Delegates shall be written and shall provide in summary form the pertinent information including whether the injured party is a member of Gulf Swimming and USA BYLAWS 14-35 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Swimming, the location of the occurrence and a brief description of the incident, the resulting injury and the emergency care steps taken, together with any recommendation for action by Gulf Swimming and its members to reduce the likelihood of a re-occurrence and the status of that recommendation. The written report shall include a review of the pertinent statistical information provided by USA Swimming national headquarters. A copy of each House of Delegates report shall also be sent to the USA Swimming national headquarters.
B Board of Directors Reports - The regular report to the Board of Directors may be a summary addressing primarily any recommendations for action by Gulf Swimming and its members.
.3 SAFETY EDUCATION - The Safety Coordinator shall be responsible for disseminating safety information flowing from USA Swimming Headquarters and exploring safety education opportunities and developing a safety education program tailored to Gulf Swimming and its members and Territory.
608.8 MAILING ADDRESS - Gulf Swimming shall notify in writing USA Swimming national headquarters of any change in its regular mailing address within fourteen (14) days of the change.
608.9 REPORTS GENERALLY - Gulf Swimming shall make all reports and remittances to USA Swimming as specified in the USA Swimming Rules and Regulations or by the National Board of Directors or National House of Delegates, in such a manner and on such written forms as may be requested by USA Swimming national headquarters. The General Chair, the Athlete Registration Coordinator, the Non-Athlete Registration Coordinator, the Secretary, the Finance Vice-Chair, and the Treasurer shall be collectively responsible for seeing that all required reports and remittances are made.
ARTICLE 609 MEMBERS' BILL OF RIGHTS
609.1 INDIVIDUAL MEMBERS' BILL OF RIGHTS - Gulf Swimming, in furtherance of Article 301 of the USA Swimming Rules and Regulations, shall respect and protect the right of every Individual Member who is eligible under Gulf Swimming, USA Swimming and FINA rules and regulations to participate in any competition as an athlete, coach, trainer, manager, meet director or other official, so long as the competition is conducted in compliance with Gulf Swimming, USA Swimming and FINA requirements. Before any Individual Member is denied the right to participate in a competition, the individual shall have the right to request and have a hearing before, and a determination of, the Board of Review or the National Board of Review. If the Individual Member is permitted to participate subject to a protest, a hearing and determination may take place after the competition is concluded.
609.2 CLUB MEMBERS' BILL OF RIGHTS - Gulf Swimming shall respect and protect the right of every Club Member which is eligible under Gulf Swimming, USA Swimming and FINA rules and regulations to participate in any competition through its athletes, coaches, trainers, managers, meet directors and other officials, so long as the competition is conducted in compliance with Gulf Swimming, USA Swimming and FINA requirements. Before any Club Member is denied the right to participate in a competition, the Club Member shall have the right to request and have a hearing before, and a determination of, the Board of Review or the National Board of Review. If the Club Member is permitted to participate subject to a protest, a hearing and determination may take place after the competition is concluded.
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ARTICLE 610 BOARD OF REVIEW ORGANIZATION
610.1 INTRODUCTION - USA Swimming was organized as the National Governing Body for the sport of swimming under the Amateur Sports Act of 1978, as amended by the Ted Stevens Olympic and Amateur Sports Act of 1998, both federal laws. These laws require USA Swimming to establish and maintain provisions for the swift and equitable resolution of all disputes involving any of its members. This Article, together with Section 602.2 and Article 609, and the USA Swimming Rules and Regulations are intended to provide a clear statement of member responsibilities, liabilities for infractions thereof and a mechanism for resolving in an orderly and fair way all manner and kinds of disputes that may arise among its members in connection with the sport of swimming. Accordingly, Gulf Swimming has established the Board of Review (the “Board”) to hear complaints, protests and appeals regarding the administration and conduct (including acts and failures to act) of the sport of swimming in the Territory, conduct that may violate the USA Swimming Code of Conduct or otherwise violate the policies, procedures, rules and regulations adopted by USA Swimming or Gulf Swimming, or conduct that may bring USA Swimming, Gulf Swimming or the sport of swimming into disrepute. This Article, together with Part Four of the USA Swimming Rules and Regulations, is intended to provide a uniform method of appeal from any decision, act or failure to act to which a member of Gulf Swimming or, where the conduct occurred in the Territory, another LSC takes exception, and to provide an opportunity for a fair hearing before a group of independent and impartial people. This Article and Part Four of the Rules shall be construed accordingly.
610.2 BOARD OF REVIEW ORGANIZATION -
.1 ESTABLISHMENT - The Board of Review of Gulf Swimming shall be independent and impartial.
.2 MEMBERS - The Board of Review shall have at least seven (7) regular members and at least three (3) alternate members. The Board of Review, and any panel hearing a case, shall have a sufficient number of athlete members to constitute at least 20% of its membership. The House of Delegates may increase the number of regular or alternate members by resolution but subsequent to the adoption of these Bylaws may only decrease the number of regular or alternate members upon the expiration of the term of office of any incumbent members. When a matter is being heard by less than the full Board of Review, the panel hearing the case shall include a sufficient number of athlete members so as to constitute at least 20% of the hearing panel. No hearing shall proceed without the required athlete representation.
.3 ELECTION; TERM OF OFFICE; ELIGIBILITY -
A Election - The House of Delegates shall biennially elect regular and alternate members of the Board of Review: Four (4) regular and one (1) alternate members shall be elected in the years following the Summer Olympics and three (3) regular and two (2) alternate members in the years preceding the Summer Olympics.
B Term of Office - The term of office shall be four (4) years. Each regular member and alternate member shall assume office on September 1st following the annual meeting and shall serve until a successor takes office.
C Eligibility - Each regular and alternate member of the Board of Review shall be an Individual Member of Gulf Swimming and USA Swimming. In no case shall elected members of the Board of Directors constitute a majority of the Board of Review.
.4 CHAIR ELECTED BY BOARD; OTHER OFFICERS - The Chair of the Board of Review (the “Chair”), who must be a regular member, shall be elected biennially by a BYLAWS 14-37 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
majority vote of the regular members of the Board of Review. The Chair shall biennially appoint a Vice-Chair and a Secretary of the Board of Review, each of whom must be regular members. The Chair may appoint a Presiding Officer, who must be a regular member of the Board, to preside over one or more pending cases.
.5 MEETINGS - The Board of Review shall meet for administrative purposes as necessary to elect the Chair, to adopt rules and procedures and to conduct other business as may be helpful or necessary to achieve the purposes of the Board of Review and efficiently exercise its duties and powers. Other meetings may be called by the Chair or any three (3) regular members. When meeting for administrative purposes, those provisions of Article 607 that are specified in Section 607.20 shall apply to the Board of Review.
.6 PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT - Members of the Board of Review may participate in a meeting or hearing of the Board of Review, and any hearing may be conducted, in whole or in part, through conference telephone or similar equipment by means of which all persons participating in the meeting can hear each other at the same time. Participation by these means shall constitute presence in person at such a meeting or hearing.
.7 QUORUM - A quorum for any administrative meeting of the Board of Review shall be fifty percent (50%) of its regular members, including athlete members.
.8 RESIGNATIONS - Any regular or alternate member of the Board of Review may resign by orally advising the Chair or by submitting a written resignation to the Chair, the General Chair or the Board of Directors specifying an effective date of the resignation. In the absence of a specified effective date, any such resignation shall take effect upon the appointment or election of a successor.
.9 INCAPACITIES AND VACANCIES – Determination of Vacancy or Incapacity - In the event of a vacancy in the office of the Chair, a Presiding Officer of any panel or other members of the Board of Review, the LSC shall have in place reasonable written and published rules consistent with the laws of the state of incorporation of the LSC to determine when such membership on the Board of Review becomes vacant or a Chair, Presiding Officer or member becomes incapacitated. The determination as to when the Chair is temporarily incapacitated shall be made, where the circumstances permit, by the Chair and otherwise shall be within the discretion of the Board of Review, subject to any subsequent action of the House of Delegates.
.10 SUBSTITUTIONS FOR MEMBERS - In the event that a member of the Board of Review or a Presiding Officer is unable or unwilling to promptly act for any reason, recuses herself or himself or is disqualified in any particular circumstance, the Chair (or, if the person so unable or unwilling to act or recused or disqualified is the Chair, the Vice-Chair; or failing that, the General Chair) shall appoint another regular member or one of the alternate members or, if none of the alternate or regular members is available, a disinterested Individual Member to act in the member's place and stead in respect of that circumstance.
.11 ADVICE; ATTORNEY AS PRESIDING OFFICER -
A Legal and Other Advice - Where appropriate or helpful, the Chair or Presiding Officer may consult the USA Swimming General Counsel, the Chairs of the USA Swimming Rules or Officials Committees or of the Bylaws Subcommittee or an attorney (who need not be a member of Gulf Swimming, USA Swimming or the Board of Review) retained by the Board of Review or the Chair regarding any issue raised by a proceeding.
B Attorney as Presiding Officer - The Board of Review or the Chair may retain an attorney (who need not be a member of Gulf Swimming, USA Swimming 14-38 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
or the Board of Review) to act as Presiding Officer at any hearing where it is appropriate or helpful. A Presiding Officer who is not a Board of Review member may not participate in the deliberations of the Board of Review or the designated panel or have a vote.
C Attorney's Fees and Expenses - Prior to retaining an attorney on any basis requiring the payment of fees to the attorney (the payment of expenses to an attorney providing services at no charge (pro bono publico) shall not be considered as a payment of fees for this purpose), the Chair or the Presiding Officer shall consult with the General Chair and the USA Swimming General Counsel. The Treasurer is authorized and directed to pay any fee and expenses charged by the attorney and approved by the Chair.
610.3 GENERAL -
.1 ADMINISTRATIVE POWERS - The Board of Review shall have the powers and the duty to:
A administer and conduct the affairs and achieve the purposes of the Board of Review, B establish policies, procedures and guidelines, C elect the Chair in accordance with Section 610.2.4, D elect or provide for the appointment of other officers, agents, committees or coordinators to hold office for terms, and to have the powers and duties, specified, E call regular and special meetings of the Board of Review, F retain attorneys, agents and independent contractors and employ those persons which the Board of Review may determine are appropriate, necessary or helpful in the administration and conduct of its affairs (see 610.2.11C), and G take such other action as may be appropriate, necessary or helpful in the administration and conduct of its affairs, the achievement of its purposes and the efficient exercise of its duties and powers.
.2 RULE MAKING POWERS - The Board of Review shall have the power and the duty to promulgate reasonable rules and procedures consistent with the corporation laws of the state of incorporation of the LSC with respect to any matter within its jurisdiction or appropriate, necessary or helpful in the administration and conduct of its affairs. Such rules and procedures shall have the same force and effect as if they had been adopted as part of these Bylaws.
.3 EXERCISE OF POWERS AND DECISIONS - Except for authority and power granted to the Chair or the Presiding Officer, the exercise of the authority and powers of the Board of Review and the decision of matters which are subject of a hearing shall be decided by a majority vote of the panel, the rehearing panel or the regular membership of the Board of Review. The views of any dissenters shall be included in the record of the proceeding if requested by the dissenters. The exercise of the Board of Review's authority and power shall lie solely in its discretion and the interests of justice and the sport of swimming. However, the Board of Review shall exercise its power in response to a timely Petition filed with it, subject, in appropriate circumstances, to the power and discretion of the Chair or Presiding Officer to dismiss a Petition with permission to refile for a stated period. In connection with any preliminary investigation, the Chair or Presiding Officer may offer the services of a Board of Review member to act as a mediator or similar positions under other alternative dispute resolution mechanisms.
.4 TIMELINESS OF PETITION - The Board of Review need not exercise its jurisdiction with respect to a Petition the subject matter of which occurred, or concerns or is founded on events which occurred, more than ninety (90) days prior to the date the Petition is received (as determined under Article 406.1 of the USA Swimming Rules BYLAWS 14-39 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
and Regulations). A determination not to exercise its jurisdiction as a result of the untimeliness of a Petition may be made by the Chair alone and may be the subject of a request for rehearing and, thereafter, appeal to the National Board of Review pursuant to Article 408 of the USA Swimming Rules and Regulations.
.5 FILING FEES - The Board of Directors or the House of Delegates may impose a schedule of generally applicable fees to be collected at the time a Petition, Request for a Rehearing or Request for Formal Hearing following an Emergency Hearing is filed with the Board of Review. If, on its own initiative or upon written request, the Board of Review determines it to be in the interests of justice and the sport of swimming, the filing fee may be waived on a case-by-case basis.
ARTICLE 611 ORGANIZATION, AMENDMENT OF BYLAWS AND DISSOLUTION
611.1 NON-PROFIT AND CHARITABLE PURPOSES - As stated in Section 601.2, Gulf Swimming is organized exclusively for charitable and educational purposes and for the purpose of fostering national or international amateur sports competition within the meaning of section 501(c)(3) of the IRS Code. Notwithstanding any other provision of these Bylaws, Gulf Swimming shall not, except to an insubstantial degree, (1) engage in any activities or exercise any powers that are not in furtherance of the purposes and objectives of Gulf Swimming or (2) engage in any activities not permitted to be carried on by: (A) a corporation exempt from federal income tax under such section 501(c)(3) of the IRS Code or (B) a corporation to which contributions, gifts and bequests are deductible under sections 170(c)(2), 2055(a)(2) and 2522(a)(2) of the IRS Code.
611.2 DEDICATION OF ASSETS, ETC. - The revenues, properties and assets of Gulf Swimming are irrevocably dedicated to the purposes set forth in Sections 601.2 and 611.1 of these Bylaws. No part of the net earnings, properties or assets of Gulf Swimming shall inure to the benefit of any private person or any member, officer or director of Gulf Swimming.
611.3 AMENDMENTS - Any provision of these Bylaws not mandated by USA Swimming may be amended at any meeting of the House of Delegates by a two-thirds vote of the members present and voting. Amendments so approved shall not take effect until reviewed and approved by the USA Swimming Rules and Regulations Committee. These Bylaws shall be deemed amended ninety (90) days after the conclusion of any annual meeting of USA Swimming at which the corresponding provisions of Part Six of the USA Swimming Rules and Regulations are amended (or such later effective date established in the amending USA Swimming legislation) to the extent that such amendment affects a provision required to be included herein or is itself required to be included herein, unless Gulf Swimming shall have requested permission of the USA Swimming Rules and Regulations Committee not to have such amendment take effect with respect to these Bylaws.
611.4 DISSOLUTION - Gulf Swimming may be dissolved only upon a two-thirds majority vote of all the voting members of the House of Delegates. Upon dissolution, the net assets of Gulf Swimming shall not inure to the benefit of any private individual, unincorporated organization or corporation, including any member, officer or director of Gulf Swimming, but shall be distributed to USA Swimming, to be used exclusively for educational or charitable purposes. If USA Swimming, is not then in existence, or is not then a corporation which is exempt under section 501(c)(3) of the IRS Code and to which contributions, bequests and gifts are deductible under sections 170(c)(2), 2055(a)(2) and 2522(a)(2) of the IRS Code, the net assets of Gulf Swimming shall be distributed to a corporation or other organization meeting those criteria and designated by the House of Delegates at the time of dissolution, to be used exclusively for educational or charitable purposes.
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ARTICLE 612 INDEMNIFICATION
612.1 INDEMNITY - Gulf Swimming shall indemnify, protect and defend, in the manner and to the full extent permitted by law, any Indemnified Person in respect of any threatened, pending or completed action, suit or proceeding, whether or not by or in the right of Gulf Swimming, and whether civil, criminal, administrative, investigative or otherwise, by reason of the fact that the Indemnified Person bears or bore one or more of the relationships to Gulf Swimming specified in Section 612.3 and was acting or failing to act in one or more of those capacities or reasonably believed that to be the case. Where specifically required by law, this indemnification shall be made only as authorized in the specific case upon a determination, in the manner provided by law, that indemnification of the Indemnified Person is proper in the circumstances. Gulf Swimming may, to the full extent permitted by law, purchase and maintain insurance on behalf of any Indemnified Person against any liability that could be asserted against the Indemnified Person.
612.2 EXCLUSION - The indemnification provided by this Article 612, shall not apply to any Indemnified Party whose otherwise indemnified conduct is finally determined to have been in bad faith, self- dealing, gross negligence, wanton and willful disregard of applicable laws, rules and regulations, of the USA Swimming Rules and Regulations, of the USA Swimming Code of Conduct or these Bylaws or who is convicted of a crime (including felony, misdemeanor and lesser crimes) involving sexual misconduct, child abuse, violation of a law specifically designed to protect minors or similar offenses, or who is found by the Board of Review or the National Board of Review to have committed actions which would be the basis for a conviction and, in each case, the otherwise indemnifiable conduct (or failure to act) was, or was directly related to, the predicate acts of the conviction or finding.
612.3 INDEMNIFIED PERSONS - As used in this Article 612, "Indemnified Person" shall mean any person who is or was a Board Member, Board of Review Chair, Vice-Chair, Presiding Officer or member, Group Member Representative, officer, official, coach, committee chair or member, coordinator, volunteer, employee or agent of Gulf Swimming, or is or was serving at the direct request of Gulf Swimming as a director, officer, Group Member Representative, meet director, official, coach, committee chair or member, coordinator, volunteer, employee or agent of another person or entity involved with the sport of swimming.
612.4 EXTENT OF INDEMNITY - To the full extent permitted by law, the indemnification provided in this Article shall include expenses (including attorneys' fees, disbursements and expenses), judgments, fines, penalties and amounts paid in settlement, and, except as limited by applicable laws, these expenses shall be paid by Gulf Swimming in advance of the final disposition of such action, suit or proceeding. If doubt exists as to the applicability of an exclusion to Gulf Swimming's obligation to indemnify, Gulf Swimming may require an undertaking from the Indemnified Person obliging him to repay such sums if it is subsequently determined that an exclusion is applicable. In the case of any person engaged in the sport of swimming for compensation or other gain, if Gulf Swimming determines that there is reasonable doubt as to such person's ability to make any repayment, Gulf Swimming shall not be obligated to make any payments in advance of the final determination. This indemnification shall not be deemed to limit the right of Gulf Swimming to indemnify any other person for any such expenses to the full extent permitted by law, nor shall it be deemed exclusive of any other rights to which any Indemnified Person may be entitled under any agreement, vote of members or disinterested directors or otherwise, both as to action in an official capacity and as to action in another capacity while holding such office.
612.5 SUCCESSORS, ETC. - The indemnification provided by this Article shall continue as to an Indemnified Person who has died or been determined to be legally incompetent and shall apply for the benefit of the successors, guardians, conservators, heirs, executors, administrators and trustees of the Indemnified Person.
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ARTICLE 613 PARLIAMENTARY AUTHORITY
613.1 ROBERT'S RULES - The rules in the then current edition of Robert's Rules of Order Newly Revised shall govern Gulf Swimming and any of its constituent or component parts, committees, etc., in the conduct of meetings in all cases to which they apply and in which they are not inconsistent with these Bylaws and any special rules of order Gulf Swimming, the House of Delegates, the Board of Directors or its divisions, committees, etc., may adopt or as set forth in the next paragraph.
613.2 VOICE AND VOTE - Where in these Bylaws an Individual Member is described as having voice but not the right to vote, that Individual Member may participate in debate and ask pertinent questions in the discretion of the presiding officer, but may not make or second motions, orders or other proposals.
613.3 SPECIAL RULES OF ORDER - This Section reserved for future use.
ARTICLE 614 PERMANENT OFFICE AND STAFF
614.1 OFFICE - Gulf Swimming may maintain an office in the Territory for the storage and maintenance of the books and records and equipment of Gulf Swimming and for other purposes as may be determined by the House of Delegates or the Board of Directors in accordance with these Bylaws.
614.2 STAFF - Gulf Swimming may retain paid staff at the Gulf Swimming Office as the Board of Directors may determine to be appropriate or necessary. The staff, if retained, shall be under the general supervision of the General Chair and the Administrative Vice-Chair. With respect to delegated functions of the officers, committee chairs and coordinators, the staff, if retained, shall be responsible to the respective officer, committee chair or coordinator. The powers and duties of the paid staff, if retained, shall be established in Gulf Swimming's Policies and Procedures Manual or by resolution of the Board of Directors or by delegation approved by the General Chair.
614.3 APPROPRIATIONS - If Gulf Swimming maintains a permanent office and paid staff, then the Budget Committee shall include in its proposed budget a line item for the costs of Gulf Swimming's Office inclusive of the compensation and benefits costs of the paid staff. Once appropriated by the House of Delegates, the General Chair shall be responsible for the administration of those funds. The compensation of the staff, if retained, shall to the extent possible be treated as confidential.
ARTICLE 615 MISCELLANEOUS
615.1 EFFECT OF STATE LAW CHANGES (SEVERABILITY) - If any portion of these Bylaws shall be determined by a final judicial decision to be, or as a result of a change in the law of the State of Texas become illegal, invalid or unenforceable, the remainder of these Bylaws shall continue in full force and effect.
615.2 FISCAL YEAR - The fiscal year of Gulf Swimming shall correspond to the calendar year.
615.3 TAX STATUS; INTERPRETATION OF BYLAWS - It is intended that Gulf Swimming shall have and continue to have the status of an organization which is exempt from federal income taxation under section 501(c)(3) of the IRS Code and to which contributions, bequests and gifts are deductible for federal income, estate and gift tax purposes under sections 170(c)(2), 2055(a)(2) 14-42 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
and 2522(a)(2) of the IRS Code, respectively. Similarly, it is intended that Gulf Swimming shall have that or similar status under the applicable state and local laws as will exempt it from taxation to the maximum extent possible to the extent not contrary to applicable federal requirements. These Bylaws shall be interpreted accordingly.
615.4 This Section reserved for future use.
ARTICLE 616 DEFINITIONS, CONVENTIONS AND RULES OF INTERPRETATION
616.1 CONVENTIONS AND RULES OF INTERPRETATION -
.1 TERMS GENERALLY - Whenever the context may require, any pronoun or official title shall include the corresponding masculine, feminine and neuter forms. The words "include", "includes" and "including" shall be deemed to be followed by the phrase "without limitation". The singular shall include the plural and the plural shall include the singular as the context may require. Where the context permits, the term "or" shall be interpreted as though it were "and/or". Captions have been used for convenience only and shall not be used in interpreting the Bylaws.
.2 CAPITALIZED TITLES - Capitalized titles, such as Secretary or Treasurer, when appearing alone shall refer to Gulf Swimming positions and not to USA Swimming or another organization.
.3 PRINCIPAL RULE OF INTERPRETATION - The principal substantive rule of interpretation applicable to these Bylaws is set forth in Section 615.3.
.4 RULE OF INTERPRETATION APPLICABLE TO ARTICLE 610 - Article 610 shall be interpreted generously in order to achieve the intent expressed in Article 610.1.
.5 NOTICE DEEMED GIVEN; WRITINGS DEEMED DELIVERED; LAST KNOWN ADDRESS -
A Notice by Mail - Notice given and other writings delivered by first class mail, postage prepaid, and addressed to the last address shown on the records of Gulf Swimming shall be deemed given or delivered upon the postmark date for all purposes under these Bylaws.
B Notice by Fax or e-mail - Notice given and writings delivered by facsimile or electronic mail shall be deemed given or delivered upon oral, telephonic, electronic or written confirmation of recipient for all purposes under these Bylaws.
C Notice by Telephone - Notice given by telephone shall be deemed given only when actually transmitted to the person entitled thereto for all purposes under these Bylaws. (Thus, for example, a message left on an answering machine or similar equipment or with a person other than the intended recipient shall not be notice given prior to actual receipt by the intended recipient.)
D Last Known Address - For all purposes under these Bylaws, the last known address of a member of Gulf Swimming shall be the address given in the latest application for registration or membership in Gulf Swimming and USA Swimming filed with the Athlete Registration Coordinator or Non-Athlete Registration Coordinator; or the address given in a written notice of change of residence filed with the respective Coordinator. In all other cases the
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records maintained by the Secretary of Gulf Swimming shall be used to ascertain the last known address.
.6 TIME PERIOD CONVENTION - In computing time periods established by these Bylaws, the initial time period (days or hours) shall not be included but the last period shall be included.
.7 WAIVER OF NOTICE CONVENTION - Untimely or insufficient notice for any meeting held under the authority of these Bylaws shall be considered to have been waived if a member attends or participates in the meeting to which such notice referred or to which notice was lacking without, at the earliest opportunity, raising an objection of untimely or insufficient notice having been given for such meeting. If the member is a Group Member Representative, then the relevant Group Member shall be treated as having waived the untimely or insufficient notice to the same extent.
616.2 DEFINITIONS - When used in these Bylaws, the following terms shall have the meanings indicated in this Section, and the definitions of such terms are equally applicable both to the singular and plural forms thereof. Where a cross reference to another Section of the Bylaws appears within a definition, the definition is qualified by the more complete definition found in that Section. For an additional definition applicable solely to Article 612, see Section 612.3:
.1 "Active Individual Member" shall mean an individual other than a Coach Member, an Athlete Member or a Seasonal Athlete Member who is a trainer, manager, official, meet director, marshal, Board Member, At-Large House Member, officer or committee chair or member, coordinator, or a Group Member Representative or alternate and any other individual actively participating in the affairs of Gulf Swimming or the sport of swimming and who is in good standing as an Individual Member of Gulf Swimming and USA Swimming. (See Section 602.1.2.C.)
.2 "Affiliated Group Member" shall mean any organization which supports the sport of swimming and the objectives and programs of Gulf Swimming and USA Swimming, but which does not have Athlete Members and Coach Members, which is in good standing as a Group Member of Gulf Swimming and USA Swimming, and which is neither a Club Member or Seasonal Club Member of Gulf Swimming. (See Section 602.1.1.B.)
.3 "Affiliated Group Member Representative" shall mean the individual appointed to represent an Affiliated Group Member in the House of Delegates. (See Section 604.1.1.)
.4 "Affiliated Individual Member" shall mean any individual interested in the objectives and programs of Gulf Swimming who resides, formerly resided or participated in the sport of swimming in the Territory, who is in good standing as a member of Gulf Swimming and USA Swimming and who is not an Active Individual, Athlete or Coach Member. (See Section 602.1.2.D.)
.5 "Article" shall mean the principal subdivisions of these Bylaws.
.6 "Articles of Incorporation" shall mean the document filed with the Secretary of State of the State of Texas pursuant to which Gulf Swimming was formed.
.7 "At-Large Board Member" shall mean those Board Members designated as such. (See Section 605.2.)
.8 "At-Large House Member" shall mean the Individual Members appointed by the General Chair to be members of the House of Delegates. (See Section 604.1.2.)
.9 "Athlete Member" shall mean any individual who competes or has competed during any part of the three (3) immediately preceding years in the sport of swimming and is 14-44 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
in good standing as an Individual Member of Gulf Swimming and USA Swimming. (See Section 602.1.2.A.)
.10 "Athlete Representative" shall mean the Athlete Member elected to represent athletes in the House of Delegates and on the Board of Directors. (See Section 604.1.3.)
.11 "Board Member" shall mean a member of the Board of Directors, including the At- Large Board Members. Where the context requires, the term shall not include the Athlete Representatives or the Coach Representative.
.12 "Board of Directors" shall mean the Board of Directors of Gulf Swimming.
.13 "Board of Review" shall mean the investigative and judicial body of Gulf Swimming. (See Section 610.2.)
.14 "Business Day" shall mean a calendar day which is not a Saturday, a Sunday nor a legal federal or state holiday anywhere within the Territory.
.15 "Bylaws" shall mean these bylaws as adopted by, and in effect for, Gulf Swimming.
.16 "Club” or club" shall mean an organization that has athletes and coaches engaged in the sport of swimming.
.17 "Club Member" shall mean any club or other organization, which is in good standing as a Group Member of Gulf Swimming and USA Swimming and has athletes and coaches and participates in the sport of swimming. All athletes and coaches of the club or organization must be Individual Members in good standing with Gulf Swimming and USA Swimming. (See Section 602.1.1.A.)
.18 "Club Member Representative" shall mean the individual appointed to represent a Club Member in the House of Delegates. (See Section 604.1.1.)
.19 "Coach Member" shall mean any individual, whether or not affiliated with a Group Member, who has satisfactorily completed all safety and other training required by Gulf Swimming and/or USA Swimming and who is in good standing as a member of Gulf Swimming and USA Swimming. (See Section 602.1.2.B.)
.20 "Coach Representative" shall mean the Coach Member elected to represent the coaches in the House of Delegates and the Board of Directors. (See Section 604.1.4.)
.21 "Executive Committee" shall mean the committee of the Board of Directors, which may act for the Board of Directors between meetings. (See Section 605.7.)
.22 "FINA" shall mean the Federation Internationale de Natation, the international governing body for the sport of swimming.
.23 "Group Members" shall mean Club Members, Seasonal Club Members and Affiliated Group Members.
.24 "Group Member Representative" shall mean the individual appointed to represent a Group Member in the House of Delegates. (See Section 604.1.1.)
.25 "Gulf Swimming" shall mean the Texas not-for-profit corporation to which these Bylaws pertain.
.26 "Gulf Swimming Office" shall mean the permanent office, if any, of Gulf Swimming maintained in accordance with Article 614.
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.27 "House of Delegates" shall mean the House of Delegates of Gulf Swimming as established by Article 604 of these Bylaws.
.28 "Immediate Past General Chair" shall mean the individual who is the immediate past General Chair of Gulf Swimming, except when that person became immediate past General Chair by virtue of the House of Delegates taking action pursuant to Section 604.4.10, or the Board of Directors taking action pursuant to Section 605.6.11 or the House of Delegates failing to reelect that person to another term sought by that person. The Immediate Past General Chair shall serve for the duration of the successor General Chair's term. If the office of Immediate Past General Chair becomes vacant for any reason, including the exception set forth in the initial sentence of this definition, it shall not be filled by appointment or election, but shall remain vacant until another individual becomes Immediate Past General Chair.
.29 "Individual Members" shall mean Athlete Members, Coach Members, Active Individual Members, Life Members, Affiliated Individual Members and Seasonal Athlete Members.
.30 "IRS Code" shall mean the United States Internal Revenue Code of 1986, as amended from time to time, or the corresponding provision of any future United States internal revenue law, and shall, when appropriate, also include a reference to the Treasury Regulations issued thereunder.
.31 "Life Member" shall mean any individual who is a life member of USA Swimming and Gulf Swimming and who resides, formerly resided or participated in the sport of swimming in the Territory and who is in good standing as a member of Gulf Swimming and USA Swimming. (See Section 602.1.2.F.)
.32 "Local Swimming Committee" or "LSC" shall have the meaning ascribed thereto in the USA Swimming Rules and Regulations. Gulf Swimming is a Local Swimming Committee.
.33 "Member" shall mean a Group Member or an Individual Member.
.34 "National Board of Review" shall mean the National Board of Review of USA Swimming established pursuant to Part Four of the USA Swimming Rules and Regulations. Where the context requires, a reference to the National Board of Review shall include a reference to the USA Swimming Board of Directors when that body is acting upon an appeal from the National Board of Review.
.35 "Nominating Committee" shall mean the committee of the House of Delegates charged with nominating candidates for elective offices of Gulf Swimming. (See Section 604.8.)
.36 "Policies and Procedures Manual" shall mean the policies and procedures manual of Gulf Swimming, as amended, adopted by the Board of Directors or the House of Delegates. The Policies and Procedures Manual shall also be known as the Gulf Swimming Handbook. The Policies and Procedures Manual shall include all of the rules and regulations commonly known as the Gulf Rules. References to the Policies and Procedures Manual shall also include all meeting minutes, orders and resolutions of Gulf Swimming.
.37 "Parliamentary Authority" shall mean the authority and any special rules of order designated in Article 613.
.38 "Seasonal Athlete Member" shall mean any individual who participates or competes in the sport of swimming and has joined for certain periods of time not longer than 150 days each in a calendar year and is in good standing as a Seasonal Athlete Member of Gulf Swimming and USA Swimming. (See Section 602.1.2.E.)
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.39 "Seasonal Club Member" shall mean any organization which has joined Gulf Swimming and USA Swimming for certain periods not exceeding 150 days each in a calendar year and is in good standing as a seasonal club member of Gulf Swimming and USA Swimming. (See Section 602.1.1.C.)
.40 "Section" shall mean the subdivisions of the Articles of these Bylaws.
.41 "Senior Athlete Representative" shall mean the Athlete Representative senior in term of office or, in cases where there are more than two Athlete Representatives, the Athlete Representative designated in accordance with Section 604.1.3.
.42 "Standing Committee" shall mean a committee of Gulf Swimming listed in Sections 607.1, 607.2 or 607.3.
.43 "Territory" shall mean the geographic territory over which Gulf Swimming has jurisdiction as a Local Swimming Committee. (See Section 601.3.)
.44 "USA Swimming" shall mean USA Swimming, Inc., a Colorado not-for-profit corporation which is the national governing body for the United States for the sport of swimming.
.45 "USA Swimming Board of Directors" shall mean the Board of Directors of USA Swimming.
.46 "USA Swimming House of Delegates" shall mean the House of Delegates of USA Swimming.
.47 "USA Swimming Rules and Regulations" shall mean the published rules and regulations, as adopted and amended by USA Swimming.
.48 "USA Swimming Rules and Regulations Committee" shall mean the Rules and Regulations Committee of USA Swimming created pursuant to Part Five of the USA Swimming Rules and Regulations.
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APPENDICES TO THE BYLAWS
APPENDIX A
QUESTIONS AND ANSWERS ABOUT RESOLVING DISPUTES
INTRODUCTION
The form of the Required LSC Bylaws was substantially revised by USA Swimming in September of 1995, again in September 2008, and again in September 2011; however, the basic structure used for resolving disputes has not materially changed. Members (and non-members) of USA Swimming who disagree with a decision or an action of taken by a meet official or any other LSC officer or who have a swimming-related dispute with another member may appeal those decision, or may submit those disputes, for resolution to the LSC Board of Review. The Board of Review is responsible for resolving these disputes quickly, fairly and with due process.
The purpose of this Appendix is to help with the details of preparing and filing complaints and appeals, and handling a Petition as a Board of Review member. Violation and interpretations of the Rules and Regulations of USA Swimming (the “Rules”) and the Bylaws of the LSC can have serious consequences or involve relatively minor matters. The consequences can range from being barred from membership due to inappropriate recruiting to whether a club should be penalized for being slow in distributing final meet results. Yet, to the people involved, each dispute, each incident is just as important as the other.
Because serious matters are being handled by the Board of Review, several sections of Article 610 of the Bylaws were relocated to Part Four of the Rules, thus making them more accessible to the membership. Many of the sections may appear to be written in "legalese," but that was done to insure that—as much as possible--they would be interpreted uniformly, consistently and correctly. While the language may be technical, the ideas behind the Board of Review provisions are simple and basic. Anyone with a problem should receive a fair, impartial hearing and have the problem resolved promptly and with due process.
The rules and procedures set forth in Article 610 of the LSC Bylaws and Part Four of the Rules are meant to provide:
• a quick and effective remedy for the Petitioner and the Respondent; • a hearing by objective unbiased persons, at first a panel of the elected members of the Board of Review, consisting of between three (3) and five (5) member, including at least one athlete member Article 406.2.2 of the Rules); • several levels of appeal are provided; from the initial Board of Review panel to a rehearing by all the members of the Board of Review (or at least seven (7) members) (Article 406.3.1 of the Rules) with at least twenty percent (20%) athlete representation; and an appeal of the decision to the National Board of Review (Article 408 of the Rules); all the way to an appeal to the United States Olympic Committee under its Constitution in cases where an athlete is denied the right to compete in international competition.
COMMON QUESTIONS ABOUT COMPLAINTS AND THE BOARD OF REVIEW PROCESS
WHAT IS DUE PROCESS?
Procedural due process is the administration of applicable rules and regulations so that no member is denied his or her legal rights and the application of those rules and regulations in conformance with the fundamental and accepted legal principles. It is the way you would want to be treated if you were charged with misconduct. It includes:
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• Notice, in writing, if at all possible, of the specific things that you are being charged with doing or not doing; • The opportunity to defend yourself against the charges and the right to cross-examine witnesses against you; • A reasonable amount of time to prepare and present your position; • The right to have an attorney represent you, if you wish; • A hearing before disinterested, fair and knowledgeable persons at a time and under circumstances that give everyone a full and fair opportunity to present their position; • Notice of how to appeal from a decision that you feel is wrong.
WHAT KIND OF COMPLAINTS CAN BE DECIDED BY THE LSC BOARD OF REVIEW?
The responsibility of the LSC Board of Review is broad but does not cover every possible dispute that might come up. Article 403.1 of the Rules provides the list of the kinds of complaints that must go directly to the LSC Board of Review. For example, if a decision is made which affects your ability to compete in swim meets or how you place in swim meets and you think the decision is wrong you may appeal to the Board of Review. If you are prevented from participating in the administration of the sport of swimming or being an official you may appeal to the Board of Review. If a decision is made by the LSC that affects your ability to coach swimmers you may appeal to the Board of Review. However, there are some matters that should be submitted directly to the National Board of Review. See Article 403.1 and 403.2 of the Rules to determine where your complaint should go. Remember that the LSC Board of Review does not involve itself in disputes involving the administration of individual clubs unless it affects the ability of members to participate in competition.
WHAT KIND OF COMPLAINTS WILL BE DECIDED BY THE NATIONAL BOARD OF REVIEW?
Article 403.2.of the Rules lists the kinds of complaints that must, or in some cases, may go directly to the National Board of Review. They include most matters where members of more than one LSC are involved; matters which come up at a regional, national or international swimming competition; matters involving sexual misconduct, and matters in which the National Board of Review determines that a fair hearing will not be held quickly enough at the LSC Board of Review level to do justice to the affected parties.
HOW DO I CONDUCT A BOARD OF REVIEW HEARING?
The LSC Bylaws and Part Four of the Rules have sections that explain hearing procedures. Article 406 of the Rules provides a detailed outline of the steps to be taken and procedures to be used when a Petition is filed The purpose of the Article remains the same as before, i.e., to give due process to any individual or any entity, club or organization participating in any activity of any kind of the LSC or USA Swimming - not just athletes, but coaches, officers, committee chairs and members, officials, clubs, volunteers and all classes of members as well.
The process can be summarized as follows:
A The Petitioner must provide a written Petition to the Chair of the Board of Review setting forth Petitioner’s complaint against Respondent(s). (See Article 406.1 of the Rules.) [If the LSC has a filing fee, this should be noted here.] (Check to see if your LSC has an office that will transmit the Petition to the Chair of the Board of Review and follow up to find out when the Chair actually received the Petition.)
B The Chair of the Board of Review may appoint someone to investigate or mediate to see if the dispute can be resolved without a formal hearing. It is not unusual to have disputes cleared up when an impartial party listens to both sides and tries to mediate a BYLAWS 14-49 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
dispute. This kind of informal resolution is to be encouraged; however, the investigating party should not also serve on the Board of Review panel hearing the case.
C A written Notice of Hearing must be prepared by the Board of Review Chair and delivered to the Respondent or its counsel. (See Article 406.4.1A of the Rules and the suggested form of Notice of Hearing which is attached hereto as Appendix B.)
D A written response to the Petition may be filed by each Respondent. (See Article 406.4.1B of the Rules.)
E Petitioner may file a written Reply to Respondent’s Response. (See Article 406.4.1C of the Rules).
F A hearing must be scheduled by the Chair to take place no less than thirty (30) days and no longer than sixty (60) from the date the Chair of the Board of Review transmits the Notice of Hearing.
G A hearing shall then be held (if everyone involved agrees the Petition can be considered based only upon the written statements that have been submitted without a formal hearing where witnesses are heard; otherwise, the parties must be allowed the opportunity to present evidence and witnesses and otherwise be heard at the hearing). Use common sense in conducting the hearing. (See Article 406.4.1D of the Rules.) Make all parties feel that they have a fair chance to state their position, present evidence and witnesses, cross-examine the other side’s witnesses and that the Board has an open mind as it listens to their position. In all events please give the athlete the benefit of the doubt!
H The Board of Review must decide the matter within fourteen (14) days after the conclusion of the hearing. (If time is not critical, it may be advantageous to delay the decision for a few days after the hearing to give full consideration to all the facts presented in a hearing rather than making a ruling immediately upon conclusion of the hearing.)
I The Board must send copies of its decision to all Petitioners and Respondents (or their respective counsel) and to the LSC General Chair and Secretary. (See Article 406.4.1E of the Rules)
J In the Board’s decision, the parties must be given a statement telling them what they must do to request a rehearing before the full Board of Review (if applicable) or to appeal the Board of Review's decision and how long they have to appeal.
FOR EXAMPLE: THE MEET DIRECTOR JUST TOLD ME THAT MY SWIMMER'S PROOF OF TIME IS NOT ADEQUATE AND THE SWIMMER WON'T BE IN THE EVENT LATER THIS MORNING. THE MEET DIRECTOR IS WRONG AND WE CAN'T WAIT FOR A HEARING FROM THE BOARD OF REVIEW. WHAT DO I DO?
First, you should review the meet information to see if it provides for any kind of appeal such as the Eligibility Jury provided for at the National Championships. (Article 207.12.4 of the Rules.) If you still believe your swimmer is being improperly kept out of the meet you should ask for an emergency hearing from the Board of Review. The Bylaws give the Board of Review a great deal of flexibility in handling emergency situations. Get on the telephone to the Chair of the Board of Review or the LSC General Chair and make arrangements to set up an emergency hearing under Article 406.4.2 of the Rules.
The Federal law which created National Sports Governing Bodies such as USA Swimming states that an athlete cannot be suspended from competition, even temporarily, without the opportunity for a hearing.
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Members of the Board of Review should keep in mind their responsibility to conduct emergency hearings whenever they are at a swim meet and should alert the Meet Director of their presence. The Chair of the Board of Review should always make arrangements in advance to see that a panel can be available at championship meets.
A meeting at the swim meet or an exchange of information by telephone, email, and fax can be arranged to permit a timely decision even if the athlete must compete under protest. (See Section 102.11 of the Rules.)
After the meet is concluded, a full formal hearing may be conducted at the request of the Petitioner or the Respondent.
HOW LONG DO I HAVE TO APPEAL A DECISION OF THE LSC BOARD OF REVIEW TO THE NATIONAL BOARD OF REVIEW?
An appeal must be taken within thirty (30) days from the date of receipt of the written Decision of the LSC Board of Review.
BYLAWS 14-51 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
APPENDIX B
SAMPLE LSC NOTICE OF HEARING (Form may and should be modified to fit the actual circumstances) NOTICE OF HEARING To: [Insert Name(s) and Address(es) of Respondent(s)] Re: [Insert Name of Petitioner] vs. [Insert Name of Respondent(s)] CHARGE: You are charged with having committed the following acts in violation of Section 304.3.xx of the Code of Conduct of USA Swimming: [Insert details of charge; may be a summary if Petition is unnecessarily lengthy.] This charge is based upon a Petition that was filed by [Insert Petitioner's name and address and the name and address of Petitioner's counsel, if any).] Attached hereto is a copy of the Petition filed with the [LSC] Swimming, Inc. Board of Review. ANSWER: You are requested to file an answer in writing to these charges with the Chair of the Board of Review whose mailing address is [Insert Name and Address of the Chair of the Board of Review or other person designated as the Presiding Officer in this case] and to: [Insert Petitioner's name and address or that of its counsel, if so requested.] at least fourteen (14) days prior to the date of hearing that is set in this Notice of Hearing. The hearing will proceed whether or not you file this reply. HEARING DATE, TIME AND PLACE: The initial date set for the formal hearing is [insert date, time and place of hearing] or to such other date, time or place as the Chair continues, adjourns or reschedules the hearing. You are requested to appear at that time with any counsel and witnesses. [This part would need to be rephrased if the proceeding were to be conducted entirely in writing or in writing with only oral argument at a hearing.] HEARING AUTHORITY: The power and authority of the [LSC] Swimming, Inc. Board of Review is established, and this hearing shall be held pursuant to, Part Four of the Rules and Regulations of USA Swimming. HEARING BODY: The hearing body will be the three (3) member panel of the Board of Review of [LSC] Swimming, Inc. consisting of: [insert names of members of the Board of Review designated to serve on this panel] or such other persons as are appointed pursuant to the Bylaws of [LSC] Swimming, Inc. [This should be rephrased if the initial panel is of more than three (3) or is the full Board of Review.] POSSIBLE PENALTIES: The Petitioner has requested that (insert here what the Petitioner has asked for). In addition, the Board of Review has a broad range of sanctions, penalties and suspensions that it may impose on you if it believes that such are appropriate either in addition to or in lieu of those that the Petitioner is seeking. (See 404.1.1 of the Rules.) APPEAL: If you are dissatisfied with the decision, you must file a request for a rehearing before the full Board of Review within fourteen (14) days of your receipt of the decision, unless the initial panel was the full Board of Review or had seven (7) members. (See Article 408 of the Rules.) The request must be filed with the Chair of the Board of Review [here give name and address]. [If your LSC has imposed a filing fee applicable to a request for a rehearing, this should be noted here.] Your request must be granted if the decision was rendered by a panel of fewer than seven (7) members and the decision was not unanimous. Otherwise, the Board of Review may either grant or deny a rehearing in its discretion. If the decision is not subject to a request for a rehearing, a rehearing request is denied or the decision is the decision on a rehearing, an appeal may be made to the National Board of Review. The appeal must be filed with the Executive Director of USA Swimming, along with a filing fee of $250.00 within thirty (30) days after the 14-52 BYLAWS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014 postmark date of written notice of the decision of the Board of Review. The address of the Executive Director of USA Swimming, Inc. is 1 Olympic Plaza, Colorado Springs, CO 80909-5770. GENERAL INFORMATION: You are entitled to be represented by counsel at your own cost, or by such other representative as you may choose, to have witnesses testify in your behalf, to question witnesses testifying at the hearing and to submit any and all evidence in your defense, including hearsay and documentary evidence, so long as it is relevant to the issues. You are entitled to ask that the hearing date be rescheduled so that you may attend, secure witnesses or otherwise respond. Please direct all questions or correspondence to the Chair of the Board of Review of [LSC] Swimming, Inc., [insert name] at [insert mailing address]. Dated (Insert date notice is mailed)
______Board of Review Chair [If the notice is signed by the designated Presiding Officer, the title line should be changed accordingly.]
BYLAWS 14-53 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING ATHLETES' REPRESENTATIVE TO THE HOUSE OF DELEGATES
According to the Bylaws of Gulf Swimming, Inc., two (2) athlete representatives to the Gulf Swimming House of Delegates will be elected annually at a Senior Long Course Swimming Championships, or otherwise designated meet, by a majority of swimmers present at a meeting called for that purpose, or by a local athletes' organization, if in existence. The following items are guidelines to use when electing the Athletes' Representatives to the Gulf Swimmign House of Delegates.
1. The election location should be a meet that is conveniently located for Gulf swimmers.
2. The elected Athletes' Representative should be a High School Junior, in order to permit that person to serve for two (2) years on the Gulf Swimming Board of Directors.
3. The Athletes' Representative should be the Senior Athletes' Representative in the following year.
4. The Senior Athletes' Representative and the Athletes' Representative may be from the same team, but the swimmers should try to elect Representatives from different teams.
5. The Athletes' Representative should be a Zone swimmer or higher (Sectional or National).
6. The Athletes' Representative should swim at least one (1) year in Gulf Swimming, to be more familiar with the other Gulf swimmers.
7. The election process should allow for absentee ballots.
8. If another election is necessary (e.g., the Senior Athletes' Representative unable to serve his entire term), then the Senior Athletes' Representative should be elected directly.
9. Nominations for the Athletes' Representative should be on Saturday at the meet designated for the election, and the election should be on Sunday.
14-54 ATHLETES' REPRESENTATIVE GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING STATEMENT OF PRINCIPLES ON ETHICAL BEHAVIOR AND CONFLICT OF INTEREST
Those who choose to serve Gulf Swimming, whether as volunteers or paid professionals, are held to a high standard of conduct. As guardians of Olympic ideals, they assume an obligation to subordinate individual interests to the interests of the Olympic Movement. What may be considered acceptable conduct in some businesses may be inappropriate in Olympic service.
Those who serve Gulf Swimming must do so without personal gain in order to avoid any institutional loss or embarrassment and to behave in such a way that the organization’s trust and public confidence are enhanced. It is important to avoid any real conflict of interest.
While no set of guidelines can guarantee acceptable behavior, the principles that guide behavior in this area are disclosure, non-participation in the decision making process where personal or family gain is a possibility, and a commitment to honor the confidentiality of organizational information. All conduct is founded on the individual’s sense of integrity. Any individual accepting the honor of serving Gulf Swimming must accept the burdens of public disclosure and public scrutiny.
In our complex society, the intermix of volunteer work, business interests, governmental activity, and family relationships often creates potentially conflicting interests. What is required is disclosure of conflicting interests when they arise, and strict non-participation in any evaluation process relating to the matter in question.
The following guidelines are not a precise road map to acceptable conduct. They are signposts. Each individual must find his or her own way.
1. The business of Gulf Swimming is to be conducted in observance of both the spirit and the letter of applicable federal and state laws.
2. Gulf Swimming properties, services, opportunities, authority, and influence are not to be used for private benefit.
3. All individuals who participate with Gulf Swimming will disclose the nature and extent of an actual or potential conflict of interest when it occurs in the evaluation of an issue and will avoid evaluating or voting on the matter involved. This includes the award of contracts, the purchase of goods and services, the award of contracts for professional services, and the allocation of Gulf Swimming resources for individual use.
4. Gifts, cash, travel, hotel accommodations, entertainment, or favors are neither to be given nor received, except those of nominal value exchanged in the normal course of business. Gifts or favors of more than one hundred dollars ($100.00) value should not ordinarily be accepted. If circumstances render it awkward to refuse such a gift, the donor should be thanked and told that the gift is being accepted on behalf of and will be delivered to Gulf Swimming.
5. Expenses incurred in the furtherance of Gulf Swimming business are to be reasonable, necessary, and (if twenty-five dollars or more) substantiated.
6. All are expected to exhibit honesty, loyalty, candor, and professional competence in their relationships with Gulf Swimming and with each other.
7. Each individual has the responsibility to maintain the confidentiality of the organization. This includes both proprietary and sensitive information.
STATEMENT OF PRINCIPLES 14-55 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
STATEMENT OF PRINCIPLES ON ETHICAL BEHAVIOR AND CONFLICT OF INTEREST ACKNOWLEDGEMENT PAGE
ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING
I acknowledge receipt and understanding of Gulf Swimming’s Statement of Principles on Ethical Behavior and Conflict of Interest, and I pledge my full support of the spirit and the letter of the requirements contained therein. Furthermore, I hereby give Gulf Swimming permission to use my name, address, and phone numbers (below) for publication in the Gulf Swimming Handbook and the Gulf Swimming web page.
______Print Name
______Mailing Address
______City, State Zip
______Home Phone
______Work Phone
______E-mail Address
______Signature
______Date Title
______Parent’s/Guardian’s Signature [If this form is for an athlete and if the athlete is under 18]
______Parent’s/Guardian’s Printed Name Date
14-56 STATEMENT OF PRINCIPLES GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING MEMBER PROTECTION (WHISTLEBLOWER) POLICY 2014-2015
If any member of Gulf Swimming, Inc. reasonably believes that some policy, practice, or activity of Gulf Swimming is in violation of law, a written complaint must be filed by that member with the General Chair of Gulf Swimming. If the General Chair is the subject of the violation, then the written complaint may be filed with any member of the Gulf Swimming Board of Directors.
It is the intent of Gulf Swimming to adhere to all laws and regulations that apply to the organization and the underlying purpose of this policy is to support the organization’s goal of legal compliance. The support of all members is necessary to achieving compliance with various laws and regulations. A member is protected from retaliation only if the member brings the alleged unlawful activity, policy, or practice to the attention of Gulf Swimming and provides Gulf Swimming with a reasonable opportunity to investigate and correct the alleged unlawful activity. The protection described below is only available to members that comply with this requirement.
Gulf Swimming, its Board Members, Officers, or Staff (if any), will not retaliate against any member who in good faith, has made a protest or raised a complaint against some practice of Gulf Swimming, or of another individual or entity with whom Gulf Swimming has a business relationship, on the basis of a reasonable belief that the practice is in violation of law, or a clear mandate of public policy.
Gulf Swimming, its Board Members, Officers, or Staff (if any), will not retaliate against members who disclose or threaten to disclose to USA Swimming or a public body, any activity, policy, or practice of Gulf Swimming that the member reasonably believes is in violation of a law, or a rule, or regulation mandated pursuant to law or is in violation of a clear mandate of public policy concerning the health, safety, welfare, or protection of the environment.
STATEMENT OF PRINCIPLES 14-57 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING DOCUMENT RETENTION POLICY 2014-2015
Gulf Swimming, Inc. shall retain records in an orderly fashion for time periods that comply with legal and government requirements.
Minimum Type of Document Location Requirement Accounts payable ledgers and schedules 7 years Treasurer(1) Audit reports Permanently Secretary Bank Reconciliations 2 years Treasurer(1) Bank statements 3 years Treasurer(1) Checks (for important payments and purchases) Permanently Treasurer(1) Contracts, mortgages, notes and leases (expired) 7 years Secretary Contracts (still in effect) Permanently Secretary Correspondence (general) 2 years Secretary Correspondence (legal and important matters) Permanently Secretary Correspondence (with customers and vendors) 2 years Secretary Deeds, mortgages, and bills of sale Permanently Secretary Depreciation Schedules Permanently Treasurer(1) Duplicate deposit slips 2 years Treasurer(1) Employment applications 3 years Secretary Expense Analyses/expense distribution schedules 7 years Treasurer(1) Year End Financial Statements Permanently Treasurer(1) Insurance Policies (expired) 3 years Secretary Insurance records, current accident reports, claims, policies, etc. Permanently Secretary Internal audit reports 3 years Treasurer(1) Inventories of products, materials, and supplies 7 years Treasurer(1) Invoices (to customers, from vendors) 7 years Treasurer(1) Minute books, bylaws and charter Permanently Secretary Patents and related Papers Permanently Secretary Payroll records and summaries 7 years Treasurer(1) Personnel files (terminated employees) 7 years Secretary Retirement and pension records Permanently Treasurer(1) Tax returns and worksheets Permanently Treasurer(1) Timesheets 7 years Treasurer(1) Trademark registrations and copyrights Permanently Secretary Withholding tax statements 7 years Treasurer(1)
(1) Stored off-site in climate controlled storage 14-58 DOCUMENT RETENTION POLICY GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
Record Destruction
After each year-end, a review of the files in the on-site and off-site storage shall be performed by the Finance Committee, and any records falling outside the above retention schedule shall be destroyed.
Gulf Swimming’s legal counsel shall be instructed to inform the General Chair when document destruction (planned or otherwise) should be halted. The General Chair will in turn notify the Board Members and staff (if any). Violation of such orders can result in immediate termination of staff members, or the removal of Board Members from office by the House of Delegates.
DOCUMENT RETENTION POLICY 14-59 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING CRISIS MANAGEMENT PLAN 2014-2015
Gulf Swimming shall respond to all crisis emergencies as expeditiously as possible.
All information shall be disseminated by the Information Officer. The General Chair shall be the Information Officer, or shall delegate that responsibility to the Administrative Vice-Chair, as necessary. If the General Chair is unable to perform the role of the Information Officer, the following Board of Director Officers shall be responsible for assuming the role of Information Officer, in this order of hierarchy: 1. General Chair 2. Administrative Vice-Chair 3. Senior Vice-Chair 4. Age Group Vice-Chair 5. Treasurer 6. Secretary 7. Gulf Swimming Officer, as designated by the Gulf Swimming Executive Committee
All media requests shall be directed to the Information Officer. All official Gulf Swimming communications shall be distributed ONLY by the Information Officer.
The Crisis Communications Team shall be the Gulf Swimming Executive Committee, plus any legal counsel that is currently a member of the Gulf Swimming Board of Directors.
Since there is no permanent office of Gulf Swimming, there is no pre-determined Crisis Control Center. However, in the event of a crisis, the Crisis Communications Team shall immediately designate a Crisis Control Center and staff that center appropriately as the crisis warrants.
The Crisis Communications Team shall be responsible for contacting the entire Gulf Swimming Board of Directors to keep the Board apprised of all information pertaining to the crisis.
The Information Officer will be responsible for assembling the Crisis Communications Team. The Information Officer shall maintain a list of mobile phone numbers of each of the members of the Crisis Communications Team, in order that the Crisis Communications Team may be assembled at any time of the day or night.
Information shall be disseminated as appropriate for the crisis. Information may be released by using the Gulf Swimming website (www.GulfSwimming.org), e-mails, electronic text messages, and/or recorded telephone messages, as available.
As expected, Crisis Management Plans are constantly changing and evolving. Gulf Swimming shall re- evaluate this Crisis Plan on an annual basis, and make updates, as necessary.
14-60 DOCUMENT RETENTION POLICY GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING CHILDREN’S ONLINE PRIVACY PROTECTION ACT 2014-2015
CHILDREN 18 & UNDER Please pay close attention to the information outlined below. Please have your parents or guardians read this page before you enter any information into any forms on our web site. COPPA, the Children's Online Privacy Protection Act, requires that a child's participation in any activity from a website cannot be conditioned on providing more information than is reasonably necessary for participation. Gulf Swimming only collects information from children that is reasonably necessary for participation.
PARENTS AND GUARDIANS Please be sure to read our privacy policy when your child is using one of the interactive features on our site that may include the collection of personal information.
PRIVACY POLICY Gulf Swimming is a general audience website. We may provide interactive features and we may collect certain personal information which is more fully outlined below. While we encourage children to engage in our interactive website, we also wish to educate parents and children about issues of privacy when visiting our site. As a result, we are committed to full compliance with the Children's Online Privacy Protection Act of 1998 ("COPPA"). We collect from children only that information which is necessary for participation. In addition, we have provided parents and guardians with the ability to review the type of personal information currently collected about their children, to have that information deleted, and to request that no further personal information be collected by Gulf Swimming. Gulf Swimming respects and protects the privacy of all our users. We encourage parents and guardians and kids to use and enjoy our web site. Our privacy policy as described below is spelled out with the intention of educating parents and guardians and kids about how to safeguard their privacy when surfing on the web. We urge parents and guardians to discuss with their children the importance of protecting the confidentiality of personally identifiable information.
WHAT INFORMATION IS COLLECTED AND HOW WE COLLECT IT To enable visitors to participate in some of our online activities, we may ask them to provide personal information including name, e-mail address, telephone number and date of birth. Here are some of the ways we may collect personally identifying information from our visitors: • Contest Registrations • Online Surveys • Online Purchasing • Forums Registration
HOW WE USE THE INFORMATION This information may be used for internal marketing purposes and helps us determine how to continually improve our site. We do not sell, distribute, trade or otherwise transfer personally identifiable information obtained from a user to any third party, either within our own organization or outside it, unless the user has provided his or her consent. We never share children's personal information with third parties.
THIRD-PARTY SITES AND SPONSORS Our site contains links to other sites whose information practices may be different from ours. Visitors should consult the other sites' privacy notices, which may differ from ours.
COOKIES AND HOW WE USE THEM Cookies are used to gather basic tracking information and to monitor the presentation of advertisements and are placed on your hard drive by many major websites. They are especially necessary when ordering a product online. Cookies allow websites to determine the type of computer operating system and browser that you and other viewers are using, which enables websites to improve access to content. We do not link the information collected through cookies to personally identifiable information provided by users from participating in our activities. Cookies do not contain any information that is, in itself, personally identifying.
CHILDREN’S ONLINE PRIVACY PROTECTION PLAN 14-61 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
TERMS OF USE All “Content” found on this website, including, but not limited to, photographs, graphics, editorial content, results, database information and any other text is the sole property of Gulf Swimming or its partners, and all rights are reserved. The logos appearing on the Site which identify Gulf Swimming and/or its products and services are proprietary marks. The Contents of this website are for your personal or informational use only. Commercial usage of any Content or the re-purpose of such Content is strictly prohibited.
14-62 CHILDREN’S ONLINE PRIVACY PROTECTION PLAN GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
A STATEMENT ON ETHICS
The purpose of Gulf Swimming is to promote the ideals of USA Swimming, an amateur sport, through participation, competition, and recognition of the young people in the Gulf Swimming area. The Gulf Swimming Local Swimming Committee supports these ideals, which include the ethical behavior and sportsmanlike conduct of our athletes and their supporters. Therefore, the Gulf Swimming Local Swimming Committee cannot condone the unethical behavior of enticing swimmers away from one team by another within the Gulf Swimming LSC. This practice of enticement or harassment of swimmers and parents, in the name of building or improving a team, is contrary to the standards sought by the LSC and will not be accepted or tolerated by that body.
DEFINITION
...unethical behavior of enticing swimmers away from one team by another within the Gulf Swimming LSC...
Uninvited contact, in any form, by a representative (e.g., coach, assistant coach, parent, or swimmer) of an existing Gulf Team or proposed new team, to an attached swimmer or parent of an attached swimmer on another team in Gulf Swimming, for the purpose of recruiting members.
EXPANDED INTERPRETATIONS OF UNINVITED CONTACT
General advertising is permitted in Gulf Swimming. “General advertising” is basically any advertising that is NOT directed at a certain person or a certain group. “General advertising” implies that the advertising is directed to a widespread audience, instead of a specific audience. The following situations would likely be considered to be “general advertising”, when made to a widespread audience: (1) Messages in newspapers, magazines, leaflets, catalogs, and fliers; (2) Printed messages on any display (such as a billboard) that could be viewed by the public; (3) Messages on radio, television and public address systems; (4) On-line messages; (5) Direct mail or direct email messages, subject to limitations on “targeted advertising” below; and (6) Other activities that are sometimes viewed as “general advertising.” Because they present unique situations, they must be considered separately. Targeted direct advertising to USA Swimming athletes is NOT permitted. “Targeted direct advertising” differs from general advertising in that it is aimed at a certain person or group. This is NOT permitted in Gulf Swimming. In person solicitation of USA Swimming athletes, including recruiting by telephone or electronic contact, is not “general advertising”. In person, including telephonic and electronic, solicitation, is NOT permitted in Gulf Swimming.
TEAMS VIOLATING THE GULF SWIMMING POLICY - POSSIBLE PENALTIES A team, proven to have violated the Gulf Swimming policies and procedures, would not be "in good standing" with Gulf Swimming. These teams would be subject to penalties, which may include but not be limited to the following: (1) That team would not be allowed to host any Gulf swim meets; (2) Members of that team would not be allowed to hold any Gulf Swimming offices or committee positions, either elected or appointed; (3) That team would not be allowed to score points at any Gulf Swimming Championship meets; (4) Coaches of that team would lose meet privileges (e.g., no free Heat Sheets, no hospitality, etc.); and (5) Monetary penalties.
REPORTING VIOLATIONS To report possible violations of unethical recruiting, contact the Gulf Swimming Administrative Vice-Chair: Jason Wedlick 25910 Sundrop Meadow Lane Katy, TX 77494 281-627-2418 (Work) [email protected] ETHICS 14-63
GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GULF SWIMMING SECTION 15 - TEAMS MEMBER TEAMS 2014-2015
AGS AMBU Aggie Swim Club Ambush Swimming P. O. Box 10596 P. O. Box 631345 College Station, TX 77842 Nacogdoches, TX 75963-1345 979-776-1155 936-560-6844 Head Coach: Henry Clark Head Coach: Steven Roth 9465 Barrow Court 2912 Chimney Rock Dr. #26 College Station, TX 77845 Nacogdoches, TX 75965 979-776-1155 H 301-542-2760 C [email protected] [email protected] Team Rep.: Henry Clark Team Rep.: Steven Roth 9465 Barrow Court 2912 Chimney Rock Dr. #26 College Station, TX 77845 Nacogdoches, TX 75965 979-776-1155 H 301-542-2760 C [email protected] [email protected] Alt. Rep.: Shannon Clark Alt. Rep.: Erik Cozadd 9465 Barrow Court P. O. Box 631345 College Station, TX 77845 Nacogdoches, TX 75963-1345 979-776-1155 H 936-560-6844 W [email protected] [email protected] Team Records: Shannon Clark Team Records: Erik Cozadd 9465 Barrow Court P. O. Box 631345 College Station, TX 77845 Nacogdoches, TX 75963-1345 979-776-1155 H 936-560-6844 W [email protected] [email protected]
ALAC AQUA Alief Aquatic Club Aquastar P. O. Box 575 15403 Pleasant Valley Road Alief, TX 77411-0575 Houston, TX 77062 832-567-6157 281-467-4640 Head Coach: Ryan Dugal Head Coach: Harold Johnston P. O. Box 575 15403 Pleasant Valley Road Alief, TX 77411 Houston, TX 77062 870-866-2429 W 281-467-4640 O [email protected] [email protected] Team Rep.: John Berry Team Rep.: Gerald Hardt P. O. Box 575 917 Pine Breeze Drive Alief, TX 77411 Friendswood, TX 77546 832-567-6157 W 281-482-4277 [email protected] [email protected] Alt. Rep.: Kelly Norfleet Alt. Rep.: Jeaneen Johnston Dale 16022 Alta Mar Drive 14646 St. Cloud Houston, TX 77083 Houston, TX 77062 281-933-4718 H 832-816-6924 O [email protected] [email protected] Team Records: Kelly Norfleet Team Records: Jeaneen Johnston Dale P. O. Box 575 14646 St. Cloud Alief, TX 77411 Houston, TX 77062 832-567-6157 W 832-816-6924 O [email protected] [email protected]
TEAMS 15-1 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
BBSC BTA Brenham Swim Club Blue Tide Aquatic Team 803 Spinn Street P. O. Box 5625 Brenham, TX 77833 Kingwood, TX 77325-5625 979-836-6564 281-656-4423 Head Coach: Jeff Clayton Head Coach: Charlie Fry 803 Spinn Street 5319 Aspen Lake Ct Brenham, TX 77833 Kingwood, TX 77345 979-836-6564 H 713-623-3103 W [email protected] [email protected] Team Rep.: Jeff Clayton Team Rep.: Charlie Fry 803 Spinn Street 5319 Aspen Lake Ct Brenham, TX 77833 Kingwood, TX 77345 979-836-6564 H 713-623-3103 W [email protected] [email protected] Alt. Rep.: Donovan Coskey Alt. Rep.: Chris Day 803 Spinn Street 5707 Woodland Brook Drive Brenham, TX 77833 Kingwood, TX 77345 979-836-6564 H 281-360-2610 (Home) [email protected] 281-476-3900 (Work) Team Records: Jeff Clayton 832-435-8706 (Cell) 803 Spinn Street [email protected] Brenham, TX 77833 Team Records: Charlie Fry 979-836-6564 H 5319 Aspen Lake Ct [email protected] Kingwood, TX 77345 713-623-3103 W [email protected] BLST Battleground Area Swim Team 710 West San Augustine Deer Park, TX 77536 BTST 832-668-7200 Blue Triangle Swim Team Head Coach: Danny Huffman 3005 Mcgowen Drive 4706 Westchester Street Houston, TX 77004 Pasadena, TX 77505 713-650-9983 817-709-1122 C Head Coach: Jared Jefferson [email protected] 11110 Bandlon Drive Team Rep.: Jenna Taylor Houston, TX 77072 4323 Seminole Street 713-560-9983 O Pasadena, TX 77504 [email protected] 832-372-3943 W Team Rep.: Jeff Jefferson [email protected] 3005 Mcgowen Drive Alt. Rep.: Bridget Adams Houston, TX 77004 3210 Flamborough 713-594-5390 O Pasadena, TX 77503 [email protected] 713-725-8529 C Alt. Rep.: Jared Jefferson Team Records: Jenna Taylor 11110 Bandlon Drive 4323 Seminole Street Houston, TX 77072 Pasadena, TX 77504 713-560-9983 O 832-372-3943 W [email protected] [email protected] Team Records: Jared Jefferson 11110 Bandlon Drive Houston, TX 77072 713-560-9983 O [email protected]
15-2 TEAMS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
CATS COOG Conroe Area Team Swimmers Houston Cougars 1685 O’Daniel Lane 3355 North Sutton Square Conroe, TX 77301 Stafford, TX 77477 936-756-4172 832-244-5503 Head Coach: Jeff Helms Head Coach: Greg Orphanides 1685 O’Daniel Lane 3355 North Sutton Square Conroe, TX 77301 Stafford, TX 77477 936-766-4172 H 832-244-5503 W [email protected] [email protected] Team Rep.: Jeff Helms Team Rep.: Greg Orphanides 1685 O’Daniel Lane 3355 North Sutton Square Conroe, TX 77301 Stafford, TX 77477 936-766-4172 H 832-244-5503 W [email protected] [email protected] Alt. Rep.: Jerrilyn Helms Alt. Rep.: Rodney Rodgers 1685 O’Daniel Lane 3838 Alberta Conroe, TX 77301 Houston, TX 77021 936-766-4172 H 713-539-6345 C [email protected] [email protected] Team Records: Jeff Helms Team Records: Rodney Rodgers 1685 O’Daniel Lane 3838 Alberta Conroe, TX 77301 Houston, TX 77021 936-766-4172 H 713-539-6345 C [email protected] [email protected]
CFSC DADS Cypress-Fairbanks Swim Club DADS Club Swim Team 11659 Jones Road PMB #351 1006 Voss Road Houston, TX 77070 Houston, TX 77055 281-376-2372 713-461-6533 Head Coach: Jack Madden Head Coach: Rey Aguilar 11659 Jones Road PMB #351 10403 Huntington Estates Drive Houston, TX 77070 Houston, TX 77099 281-376-2372 W 713-461-8577 W [email protected] [email protected] Team Rep.: Colin Kennedy Team Rep.: Jason Devine 11659 Jones Road PMB #351 1115 Augusta Drive #42 Houston, TX 77070 Houston, TX 77057 281-376-2372 W 713-461-8577 W [email protected] [email protected] Alt. Rep.: Dustin Myers Alt. Rep.: 11659 Jones Road PMB #351 Houston, TX 77070 281-376-2372 W [email protected] Team Records: Colin Kennedy Team Records: Rey Aguilar 11659 Jones Road PMB #351 10403 Huntington Estates Drive Houston, TX 77070 Houston, TX 77099 281-376-2372 W 713-461-8577 W [email protected] [email protected]
TEAMS 15-3 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
EPRC FCST Eagle Pointe Stingrays First Colony Swim Team P. O. Box 1049 P. O. Box 16220 Mont Belvieu, TX 77580 Sugar Land, TX 77496-6220 281-385-6668 X234 281-969-8759 Head Coach: Natalie Pickett Head Coach: Pete Wright P. O. Box 1049 1102 Springdale Ct Mont Belvieu, TX 77580 Sugar Land, TX 77479 281-385-6668 281-969-8759 W [email protected] [email protected] Team Rep.: Natalie Pickett Team Rep.: Pete Wright P. O. Box 1049 1102 Springdale Ct Mont Belvieu, TX 77580 Sugar Land, TX 77479 281-385-6668 281-969-8759 W [email protected] [email protected] Alt. Rep.: Ryan Johnson Alt. Rep.: Lindsie Micko P. O. Box 1049 4501 Cartwright Rd #406 Mont Belvieu, TX 77580 Missouri City, TX 77459 281-385-6668 281-969-8759 W Team Records: Natalie Pickett [email protected] P. O. Box 1049 Team Records: Laura Conway Mont Belvieu, TX 77580 4501 Cartwright Rd #406 281-385-6668 Missouri City, TX 77459 [email protected] 281-969-8759 W [email protected]
ESA FINS Eagle Swimming Association Team FINS 6942 FM 1960 Rd E. #260 P. O. Box 11224 Humble, TX 77346 Spring, TX 77391-1224 281-507-7983 281-379-3467 Head Coach: Mike Robinson Head Coach: Bill Goudeket 5436 Kansas Street P. O. Box 11224 Houston, TX 77007 Spring, TX 77391-1224 610-413-8478 C 713-256-8987 C [email protected] [email protected] Team Rep.: John Dissinger Team Rep.: Derek Lund 5511 Wild Blackberry 25302 East Titan Springs Kingwood, TX 77345 Spring, TX 77389 [email protected] 281-357-4947 H Alt. Rep.: David Pink 281-364-1122 W 19322 Kristen Pine Lane [email protected] Humble, TX 77346 Alt. Rep.: Tom Raphael 281-641-7643 H P. O. Box 11224 [email protected] Spring, TX 77391-1224 Team Records: Mike Robinson 832-308-8326 C 5436 Kansas Street [email protected] Houston, TX 77007 Team Records: Tom Raphael 610-413-8478 C P. O. Box 11224 [email protected] Spring, TX 77391-1224 832-308-8326 C [email protected]
15-4 TEAMS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
GIST HCCL Galveston Island Swim Team Houston Country Club League P. O. Box 8238 2603 Timmons Lane Galveston, TX 77553-8238 Houston, TX 77027 409-744-0050 713-552-2126 Head Coach: Tony Pryor Head Coach: Tim Chung 4420 Avenue S½ 2603 Timmons Lane Galveston, TX 77550 Houston, TX 77027 409-682-3053 H 713-552-2126 W [email protected] [email protected] Team Rep.: Tony Pryor [email protected] 4420 Avenue S½ Team Rep.: Tim Chung Galveston, TX 77550 2603 Timmons Lane 409-682-3053 H Houston, TX 77027 [email protected] 713-552-2126 W Alt. Rep.: Kara Harrison [email protected] 5214 Avenue Q½ [email protected] Galveston, TX 77551 Alt. Rep.: Gina De Pamphilis 409-682-4944 H 2603 Timmons Lane [email protected] Houston, TX 77027 Team Records: Shauntel Cooley 713-552-2126 W 2816 9 Mile Road [email protected] Galveston, TX 77554 Team Records: Tim Chung 409-502-7014 H 2603 Timmons Lane [email protected] Houston, TX 77027 713-552-2126 W [email protected] [email protected] HCAP Harris County Aquatics Program 2727 El Camino HSC Houston, TX 77054 Houston Swim Club 713-748-7333 8307 Augustine Street Head Coach: Johnnie Means Houston, TX 77036 3827 Cosby Street 713-774-7946 Houston, TX 77021 [email protected] 713-748-1789 H Head Coach: Gilbert Legaspi 713-748-7333 W 9406 Meadowbriar Lane 713-747-0480 F Houston, TX 77036 [email protected] 713-779-4308 H Team Rep.: Marion Oliver 713-774-7946 W 16334 Morning Mist [email protected] Houston, TX 77090 Team Rep.: Karol Legaspi 281-440-1842 H 9406 Meadowbriar Lane 713-748-7333 W Houston, TX 77036 [email protected] 713-779-4308 H Alt. Rep.: Connye Thomas [email protected] 7733 Navasota Street Alt. Rep.: Houston, TX 77016 713-635-4487 H [email protected] Team Records: Gilbert Legaspi Team Records: Connye Thomas 9406 Meadowbriar Lane 7733 Navasota Street Houston, TX 77036 Houston, TX 77016 713-779-4308 H 713-635-4487 H 713-774-7946 W [email protected] [email protected]
TEAMS 15-5 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
HU KATY University of Houston Katy Aquatics Olympic Sports Athletic Office, Suite 2011 5506 1st Avenue 3100 Cullen Blvd. Katy, TX 77493 Houston, TX 77204-6002 281-391-7200 713-743-9373 Head Coach: Travis Sandifer Head Coach: Rich Murphy 5506 1st Avenue 3100 Cullen Blvd. Katy, TX 77493 Suite 2011 281-391-7200 W Houston, TX 77204-6002 [email protected] 713-743-9373 W Team Rep.: Travis Sandifer [email protected] 5506 1st Avenue Team Rep.: Rich Murphy Katy, TX 77493 3100 Cullen Blvd. 281-391-7200 W Suite 2011 [email protected] Houston, TX 77204-6002 Alt. Rep.: Andy Korda 713-743-9373 W 5506 1st Avenue [email protected] Katy, TX 77493 Alt. Rep.: 281-391-7200 W [email protected] Team Records: Clay Pruitt 5506 1st Avenue Katy, TX 77493 Team Records: Rich Murphy 281-391-7200 W 3100 Cullen Blvd. [email protected] Suite 2011 Houston, TX 77204-6002 713-743-9373 W [email protected] LAP Lighthouse Aquatic Programs HUNT 2801 Pinewood Drive Hutsville Nadadores Swim Club League City, TX 77573 PO Box 7345 Head Coach: William Steinhoff Huntsville, TX 77342 2801 Pinewood Drive 936-661-3733 League City, TX 77573 [email protected] 281-538-9184 H Head Coach: Matthew Wagner 281-686-9162 W PO Box 7345 [email protected] Huntsville, TX 77342 Team Rep.: Hope Steinhoff 936-291-1153 H 2801 Pinewood Drive 936-661-3733 W League City, TX 77573 [email protected] 281-538-9184 H Team Rep.: Tom Dawson 281-686-9172 W PO Box 399 [email protected] Dodge, TX 77334 Alt. Rep.: William Steinhoff 936-294-9139 H 2801 Pinewood Drive 936-714-1592 W League City, TX 77573 [email protected] 281-538-9184 H Alt. Rep.: Jackie Dawson 281-686-9162 W PO Box 399 Team Records: Hope Steinhoff Dodge, TX 77334 2801 Pinewood Drive 936-294-9139 H League City, TX 77573 936-714-6098 W 281-538-9184 H [email protected] 281-686-9162 W Team Records: Matthew Wagner PO Box 7345 Huntsville, TX 77342
15-6 TEAMS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
LJAC MAC Lake Jackson Aquatic Club Magnolia Aquatic Club P. O. Box 632 P. O. Box 911 Lake Jackson, TX 77566 Magnolia, TX 77353 979-285-0705 281-356-1106 Head Coach: Sean McIntire Head Coach: Terry Jones 507 Wisteria Street 12707 Marshall Court Lake Jackson, TX 77566 Magnolia, TX 77354 979-285-0705 H 281-259-8471 H [email protected] 281-356-1106 W Team Rep.: Kristi McIntire [email protected] 507 Wisteria Street Team Rep.: Terry Jones Lake Jackson, TX 77566 12707 Marshall Court 979-285-0705 H Magnolia, TX 77354 [email protected] 281-259-8471 H Alt. Rep.: Becky Gasiorowski 281-356-1106 W 108 Plum Circle [email protected] Lake Jackson, TX 77566 Alt. Rep.: Richard Mills 979-297-4564 H 13266 Bunker Hill Drive [email protected] Willis, TX 77318 Team Records: Sean McIntire 281-796-0330 H 507 Wisteria Street [email protected] Lake Jackson, TX 77566 Team Records: Terry Jones 979-285-0705 H 12707 Marshall Court [email protected] Magnolia, TX 77354 281-259-8471 H 281-356-1106 W [email protected]
LSST Lone Star Swim Team 9597 Jones Road, PMB 197 MARC Houston, TX 77064 Montgomery Aquatic Race Club 281-858-7946 P. O. Box 1420 Head Coach: Eddie Adams Montgomery, TX 77356 9597 Jones Road, PMB 197 936-223-5955 Houston, TX 77064 Head Coach: Dusti See 281-570-5572 W 23653 Spring Branch Trails [email protected] Montgomery, TX 77316 Team Rep.: Eddie Adams 936-499-1281 C 9597 Jones Road, PMB 197 [email protected] Houston, TX 77064 Team Rep.: Dusti See 281-570-5572 W P. O. Box 1420 [email protected] Montgomery, TX 77356 Alt. Rep.: Beth Gonzales 936-223-5955 W 13003 Peach Meadow [email protected] Cypress, TX 77429 Alt. Rep.: Lou Spencer 281-684-4568 H P. O. Box 1420 [email protected] Montgomery, TX 77356 Team Records: Eddie Adams 936-223-5955 W 9597 Jones Road, PMB 197 [email protected] Houston, TX 77064 Team Records: Dusti See 281-570-5572 W P. O. Box 1420 [email protected] Montgomery, TX 77356 936-223-5955 W [email protected]
TEAMS 15-7 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
NEHA OWLS Northeast Houston Aquatics Rice University 4306 Broadleaf Street Dept. of Athletics, MS-548 Kingwood, TX 77345 P. O. Box 1892 713-870-3108 Houston, TX 77251-1892 Head Coach: Kimberly Kelley 713-348-8867 2218 Willow Point Drive Head Coach: Seth Huston Kingwood, TX 77339 Dept. of Athletics, MS-548 936-827-7592 C P. O. Box 1892 [email protected] Houston, TX 77251-1892 Team Rep.: Thomas Fluker 281-646-9847 H 1902 River Glen Forest 713-348-4710 W Kingwood, TX 77345 [email protected] 281-360-4428 H Team Rep.: Seth Huston [email protected] Dept. of Athletics, MS-548 Alt. Rep.: Asa Lawrence P. O. Box 1892 20030 Northstra Houston, TX 77251-1892 Porter, TX 77365 [email protected] 281-572-4323 H Alt. Rep.: Amanda Caldwell [email protected] Dept. of Athletics, MS-548 Team Records: Beth Power P. O. Box 1892 3007 Woodland Hills Drive #271 Houston, TX 77251-1892 Kingwood, TX 77339 713-348-8867 W 281-360-5538 H [email protected] [email protected] Team Records: Seth Huston Dept. of Athletics, MS-548 P. O. Box 1892 Houston, TX 77251-1892 713-348-4710 W
NOCH PACK North Channel Aquatics Premier Aquatics Club of Klein 13839 Woodforest Blvd P. O. Box 11108 Houston, TX 77015 Spring, TX 77391-1108 832-360-3456 832-771-7946 Head Coach: Paige Sikkema Head Coach: Mike McCauley 13839 Woodforest Blvd P. O. Box 11108 Houston, TX 77015 Spring, TX 77391-1108 832-360-3456 H 832-771-7946 W [email protected] [email protected] Team Rep.: Mark Martinez Team Rep.: Adam Hayes 603 Maple Way P. O. Box 11108 Houston, TX 77015 Spring, TX 77391-1108 832-891-7556 H 832-296-5880 W [email protected] [email protected] Alt. Rep.: Kelli Northern Alt. Rep.: Ron Lusk 3214 Southmore Blvd P. O. Box 11108 Houston, TX 77004 Spring, TX 77391-1108 832-746-9319 713-725-4426 [email protected] [email protected] Team Records: Paige Sikkema Team Records: Lyne Martin 13839 Woodforest Blvd P. O. Box 11108 Houston, TX 77015 Spring, TX 77391-1108 832-386-4343 W 832-296-5800 W 713-450-3633 H [email protected] [email protected]
15-8 TEAMS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
PEAK PLAT Pearland Aquatics Platinum Aquatics 2214 Day Drive 14211 Windy Ridge Lane Pearland, TX 77584 Rosharon, TX 77583 713-569-3217 281-638-0235 Head Coach: Juan Caraveo Head Coach: Greg Spano 4504 Brazos Bend Drive 14211 Windy Ridge Lane Pearland, TX 77584 Rosharon, TX 77583 832-859-8506 W 281-638-0235 C [email protected] [email protected] Team Rep.: Rebecca Decker Team Rep.: Greg Spano 3706 Pine Forest Place 14211 Windy Ridge Lane Pearland, TX 77581 Rosharon, TX 77583 832-715-1917 H 281-638-0235 C [email protected] [email protected] Alt. Rep.: Ryan Elliot Alt. Rep.: Mary Spano 14211 Windy Ridge Lane Rosharon, TX 77583 281-997-6333 H 281-638-0235 C [email protected] [email protected] Team Records: John Burke Team Records: Greg Spano 2303 Magellan Point Lane 14211 Windy Ridge Lane Pearland, TX 77584 Rosharon, TX 77583 281-993-4021 H 281-638-0235 C [email protected]
PFL RICE Power for Life Rice Aquatics 22526 Cove Hollow Drive 710 Cheltenham Katy, TX 77450 Katy, TX 77450 832-454-7946 713-646-9847 Head Coach: Sharon Power Head Coach: Jason Wedlick 22526 Cove Hollow Drive 25910 Sundrop Meadow Lane Katy, TX 77450 Katy, TX 77494 832-454-7946 W 713-998-5524 W [email protected] [email protected] Team Rep.: Gregory Simpson Team Rep.: Jason Wedlick 1910 Wistmead Dr. Apt 3702 25910 Sundrop Meadow Lane Houston, TX 77070 Katy, TX 77494 713-449-1329 713-998-5524 W [email protected] [email protected] Alt. Rep.: Stacy Vanhorn Alt. Rep.: 25519 Overbrook Terrace Lance Katy, TX 77494 [email protected] Team Records: Gregory Simpson 1910 Wistmead Dr. Apt 3702 Team Records: Jason Wedlick Houston, TX 77070 25910 Sundrop Meadow Lane 713-449-1329 Katy, TX 77494 [email protected] 713-998-5524 W [email protected]
TEAMS 15-9 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
ROCC SHRK River Oaks Club Gators Sharks Swim Team 1600 River Oaks Boulevard P. O. Box 1123 Houston, TX 77019 Friendswood, TX 77549 713-529-4321 281-753-2252 Head Coach: Andrea Palmai Head Coach: Jim Crampton 1600 River Oaks Boulevard P. O. Box 1123 Houston, TX 77019 Friendswood, TX 77549 713-874-6267 W 281-753-2252 W [email protected] 336-292-1236 H Team Rep.: Andrea Palmai [email protected] 1600 River Oaks Boulevard Team Rep Jim Crampton Houston, TX 77019 P. O. Box 1123 713-874-6267 W Friendswood, TX 77549 [email protected] 281-753-2252 W Alt. Rep.: 336-292-1236 H [email protected] Alt. Rep.: Tim Hill 3335 Green Fields Dr Sugar Land, TX 77479 Team Records: Andrea Palmai 832-746-1546 H 1600 River Oaks Boulevard [email protected] Houston, TX 77019 Team Records: Jim Crampton 713-874-6267 W P. O. Box 1123 [email protected] Friendswood, TX 77549 281-753-2252 W 336-292-1236 H [email protected]
SCAT SPA Space City Aquatic Team Sienna Plantation Aquatics P. O. Box 188 6140 Highway 6 #181 League City, TX 77584-0188 Missouri City, TX 77459 281-461-7920 281-778-3278 Head Coach: Ian Lee Head Coach: Anthony Pedersen 107 Clearview Apt #814 18126 Emerybrook Ct Friendswood, TX 77546 Richmond, TX 77407 832-302-1512 703-919-5889 [email protected] [email protected] Team Rep.: Patricia Edwards Team Rep Anthony Pedersen 2503 Chancellorsville Court 18126 Emerybrook Ct League City, TX 77573 Richmond, TX 77407 409-789-1293 C 703-919-5889 [email protected] [email protected] Alt. Rep.: Mark Boemio Alt. Rep.: Dane Rupley 2515 Bennington Ct 14600 Fonmeadow Dr #1301 League City, TX 77573 Houston, TX 77035 281-684-0216 248-302-5452 C [email protected] [email protected] Team Records: Tammy Galvez Team Records: Sheryl O’Nan 2317 Pasqua Trail 2819 Taylorcrest League City, TX 77573 Missouri City, TX 77459 281-914-7176 C 281-778-7634 [email protected] [email protected]
15-10 TEAMS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
SSAN SST Swim Streamline at Northampton Spring Swim Team 3618 El James Drive 1715 Ridgebriar Spring, TX 77388 Houston, TX 77014 512-426-9720 832-454-9598 Head Coach: Laura Davis Head Coach: Michael Hernandez 3618 El James Drive 1715 Ridgebriar Spring, TX 77388 Houston, TX 77014 512-426-9720 W 832-454-9598 W [email protected] [email protected] Team Rep.: Laura Davis Team Rep.: Michael Hernandez 3618 El James Drive 1715 Ridgebriar Spring, TX 77388 Houston, TX 77014 512-426-9720 W 832-454-9598 W [email protected] [email protected] Alt. Rep.: Ross Davis Alt. Rep.: Donyale Boyd 3618 El James Drive 6507 Rustling Timbers Lane Spring, TX 77388 Spring, TX 77379 512-426-9720 W 832-717-5325 H [email protected] [email protected] Team Records: Laura Davis Team Records: Donyale Boyd 3618 El James Drive 6507 Rustling Timbers Lane Spring, TX 77388 Spring, TX 77379 512-426-9720 W 832-717-5325 H [email protected] [email protected]
SSS SWAT South Shore Sails Southwestern Aquatics Team 3000 Invincible Circle 8433 FM 1464 Road, Suite L-160 League City, TX 77573 Richmond, TX 77407 Head Coach: Barbie Morris 832-489-2828 3000 Invincible Circle Head Coach: Ken Chang League City, TX 77573 8433 FM 1464 Road, Suite L-160 281-635-5984 W Richmond, TX 77407 [email protected] 832-489-2828 Team Rep.: Barbie Morris [email protected] 3000 Invincible Circle Team Rep.: Ken Chang League City, TX 77573 8433 FM 1464 Road, Suite L-160 281-635-5984 W Richmond, TX 77407 [email protected] 832-489-2828 Alt. Rep.: Kevin Duke [email protected] 3000 Invincible Circle Alt. Rep.: League City, TX 77573 281-334-2560 W [email protected] Team Records: Barbie Morris Team Records: Ken Chang 3000 Invincible Circle 8433 FM 1464 Road, Suite L-160 League City, TX 77573 Richmond, TX 77407 281-635-5984 W 832-489-2828 [email protected] [email protected]
TEAMS 15-11 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
TAMU TTST Texas A&M University Texas Terrapins Swim Team Athletic Department – Swimming P. O. Box 2576 P. O. Box 30017 Cypress, TX 77410 College Station, TX 77842-3017 713-320-6430 979-458-3302 Head Coach: Mark Boerner Head Coach: Steve Bultman 1430 Middlesborough P. O. Box 30017 Missouri City, TX 77459 College Station, TX 77842-3017 281-467-7181 W 979-458-3302 W [email protected] [email protected] Team Rep.: Amanda Stokes Team Rep.: Steve Bultman 22620 Cardinal Drive P. O. Box 30017 Hockley, TX 77474 College Station, TX 77842-3017 [email protected] 979-458-3302 W 281-351-8016 H [email protected] Alt. Rep.: Jason Harold Alt. Rep.: Jay Holmes 9404 West Road #815 P. O. Box 30017 Houston, TX 77064 College Station, TX 77842-3017 713-816-8817 [email protected] [email protected] Team Records: Alex Dawson Team Records: Mark Boerner P. O. Box 30017 1430 Middlesborough College Station, TX 77842-3017 Missouri City, TX 77459 [email protected] 281-467-7181 W [email protected]
TASC TWST Tomball Area Swim Club The Woodlands Swim Team 1116 Jacobs Lake Blvd P. O. Box 7081 Conroe, TX 77384 The Woodlands, TX 77387-7081 281-382-4762 936-709-3908 Head Coach: Scott McCracken Head Coach: Tim Bauer 1116 Jacobs Lake Blvd 23715 Tristan Bay Court Conroe, TX 77384 Spring, TX 77386 281-382-4762 H 936-709-3908 W [email protected] [email protected] Team Rep.: Scott McCracken Team Rep.: Shana Trabona 1116 Jacobs Lake Blvd 11923 N Jackblack Oak Conroe, TX 77384 The Woodlands, TX 77380 281-382-4762 H 281-298-0931 H [email protected] 832-326-6344 W Alt. Rep.: Manny Mendez [email protected] 18497 Sierra Falls Ct Alt. Rep.: Jack Legendre Tomball, TX 77070 31 N. Millsap Circle 713-401-7823 H The Woodlands, TX 77382 [email protected] 281-705-5915 H Team Records: Scott McCracken [email protected] 1116 Jacobs Lake Blvd Team Records: Jennie Shamburger Conroe, TX 77384 511 Blue Ridge 281-382-4762 H Spring, TX 77381 [email protected] 936-444-3790 H [email protected]
15-12 TEAMS GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
TYES VSST Team Yes Aquatics of Houston Villa Sport Swim Team 7710-T Cherry Park Drive – PMB 406 4141 Technology Forest Drive Houston, TX 77095 The Woodlands, TX 77381 281-443-4002 281-296-3676 Head Coach: Dennis Gagne Head Coach: Phil Sundahl 9610 Yearling Court 4141 Technology Forest Drive Houston, TX 77065 The Woodlands, TX 77381 281-966-2673 W 281-296-3676 O [email protected] [email protected] Team Rep.: Armando Santamaria Team Rep.: Phil Sundahl 15414 Meadow Village 4141 Technology Forest Drive Houston, TX 77095 The Woodlands, TX 77381 832-578-6335 H 281-296-3676 O [email protected] [email protected] Alt. Rep.: Jerry Doyle Alt. Rep.: 11022 Fallcrest Drive Houston, TX 77065 281-732-0327 W [email protected] Team Records: Armando Santamaria Team Records: Phil Sundahl 15414 Meadow Village 4141 Technology Forest Drive Houston, TX 77095 The Woodlands, TX 77381 832-578-6335 H 281-296-3676 O [email protected] [email protected]
USA WHAT United Swim Aquatics West Houston Aquatic Team 11811 Pebble Sands Drive 1127 Eldridge Parkway Tomball, TX 77375 PMB 300 - 158 832-588-8332 Houston, TX 77077 Head Coach: Erick Alfaro 713-377-4247 11811 Pebble Sands Drive Head Coach: Doug Buckalew Tomball, TX 77375 1127 Eldridge Parkway, PMB 300 - 158 832-588-8332 C Houston, TX 77077 [email protected] 713-377-4247 C Team Rep.: Erick Alfaro [email protected] 11811 Pebble Sands Drive Team Rep.: Doug Buckalew Tomball, TX 77375 1127 Eldridge Parkway, PMB 300 - 158 832-588-8332 C Houston, TX 77077 [email protected] 713-377-4247 C Alt. Rep.: [email protected] Alt. Rep.:
Team Records: Erick Alfaro 11811 Pebble Sands Drive Team Records: Doug Buckalew Tomball, TX 77375 1127 Eldridge Parkway, PMB 300 - 158 832-588-8332 C Houston, TX 77077 [email protected] 713-377-4247 C [email protected]
TEAMS 15-13 GULF SWIMMING HANDBOOK NOVEMBER 17, 2014
15-14 TEAMS
GULF SWIMMING SECTION 16 - MAPS POOL LOCATION MAPS 2014-2015
POOL LOCATION MAPS 16-1