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Constitution of the Zeta Phi Beta Sorority, Incorporated Club

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Constitution of the Zeta Phi Beta Sorority, Incorporated Club CONSTITUTION OF THE ZETA PHI BETA SORORITY, INCORPORATED CLUB PREAMBLE We a group of undergraduate women organized as a Greek letter sorority, do herby bind ourselves together for the purpose of promoting the ideals for Zeta Phi Beta Sorority, Incorporated, by encouraging high standards of scholarship, service to and within the community, instilling a sense of awareness and Finer Womanhood, and fostering the spirit of sisterly love. ARTICLE I- The name of the corporation shall be Zeta Phi Beta Sorority, Incorporated. SECTION 1. The name of the corporation shall be Zeta Phi Beta Sorority, Incorporated SECTION 2The name of the chapter shall be to be determined. SECTON 3. The school under this constitution shall be University of Bridgeport SECTION 4. The governing graduate chapter shall be Pi Lambda Zeta (New Haven, CT). SECTION 5. The chapter’s mailing office shall be TBD ARTICLE II- PURPOSE OF THE CHAPTER The purposes of the chapter are to mimic that of the sorority. To foster the ideals of Service, Charity, Scholarship, Civic and Cultural endeavors, Sisterhood and Finer Womanhood. ARTICLE III- MEMBERSHIP Membership shall be open by invitation to matriculated undergraduate female students at University of Bridgeport who have earned a minimum of 12 academic credits and a minimum cumulative grade point average (QPR) of 2.50. Having been granted a Campus Charter by the National Headquarters of Zeta Phi Beta Sorority, Incorporated the chapter’s membership shall limited to undergraduate female students currently registered at University of Bridgeport. Women registered at other area colleges and universities shall not be allowed to affiliate with this chapter. Membership shall not be denied to any undergraduate female student because of race, religion, color, ancestry, national origin, sexual orientation, age, disability or veteran status. Pledging and pledge status as a means of initiating new members into Zeta Phi Beta Sorority, Incorporated shall be prohibited All national and chapter requirements must be satisfied in order for an individual to be acknowledged as a sister of Zeta Phi Beta Sorority, Incorporated. The Chapter shall have the right to classify its members as “active” or “inactive” according to established written guidelines. Each member is required to pay membership dues. Members who fail to pay their dues and/or assessments in a timely fashion shall be subject to disciplinary action by the Chapter. The National shall set initiation and national dues. The Chapter shall set chapter dues at the beginning of each academic year. SECTION 1. NEW MEMBERS Candidates for active membership shall submit an application to the Chapter. The Candidates may be screened by any active member of the Chapter. That active member shall then present the required documentation to the First Anti-Basileus for approval. If the candidate id favorably reported, the candidate must receive two thirds (2/3) majority vote of those assembled at the meeting to be eligible for initiation into the sorority. All candidates for membership shall be approved by the National First Anti-Basileus and may be subject to the approval by the Grand Basileus. The Chapter invitations shall be extended by the Chapter to eligible undergraduate females students to the join Zeta Phi Beta Sorority, Incorporated. The formal invitation occurs upon receipt of approval from the National First Anti-Basileus. New members shall be initiated as full members of Zeta Phi Beta Sorority, Incorporated with all the rights and privileges associated with such membership preferably within two weeks after accepting a formal invitation for membership. SECTION 2. TRANSFERS No member shall be transferred to another chapter except upon applications to the chapter from which the member wishes to transfer to. No member shall be transferred into the chapter except upon application to the chapter as well as the chapter’s members approval. A report of her financial standing in the chapter shall be submitted to the chapter in which the member wishes to transfer. ARTICLE IV- QUALIFICATIONS AND ELECTION OF OFFICERS The membership of the Executive Board shall consist of the Basileus, First Anti-Basileus, Second Anti-Basileus, Grammateus, Tamias, Antaprokritis, and Phylacter. The undergraduate Advisor shall serve as a nonvoting ex-officio member of the Executive Board. The Executive Board shall have general supervision of the affairs of the sorority between its regular business meetings and shall make policy recommendations to the membership. The Executive Board shall be subjected to the rules of the sorority and shall not act in conflict with action taken by the sorority. The Basileus with the advice and consent of the Executive Board shall have the power to establish all standing committees and appoint all chairpersons of standing committees. The Executive Board shall meet bi-weekly during the academic year. Meetings shall be called by the Basileus. The members of the Executive Board shall be required to attend in order to conduct and business. All decisions made must be by a majority vote of the members present and voting. SECTION 1. NOMINATIONS The nomination of officers shall take place at the meeting prior to the date set for elections. For consideration of the office of Basileus, she must have been an active member for at least one (1) academic year preceding her nomination or election and must have attended an undergraduate retreat or conference. For the purposes of nomination and election of officers, an active member shall be defined as a member who is in good financial standing with the Chapter, Regional and National Headquarters. SECTION 2. ELECTION OF OFFICERS Chapter elections will be held two weeks before the closing of the current semester. The election will be done by secret ballot by active chapter members who have attended at least two meetings. All chapter elected officers may serve in their position on the Executive Board for one (1) school year or two academic semesters. Officers shall be elected for a term of one year and shall hold office until the official end of the semester when their successors shall assume office. Elections shall be held no later than April 30th of each year in order to allow for an effective officers’ training period and an orderly transition of duties and responsibilities. Only active members in good standing shall be allowed to vote. Voting shall take place by secret ballot. Officers shall be elected by majority of those members voting in the election. If no candidate receives a majority vote on the first ballot, additional ballots will be taken. Chapter officers must be an undergraduate full-time matriculating student, have a minimum of a 2.50 cumulative Grade Point Average (GPA), and must not be on academic or social probation. She must be financial and active on a national, regional, state, and local level. SECTION 3. VACANIES Should a Chapter Officer find it necessary to vacate her office, she may resign at any time by communication in writing to the Chapter Basileus and Third Anti-Basileus of the Pi Lambda Zeta Graduate Chapter. The resignation then becomes effective once approved by the Chapter Basileus and Third Anti of the Graduate Chapter. In the event that the Chapter Basileus resigns, then the First Anti-Basileus of the chapter shall assume the position of the Basileus. If the First Anti-Basileus declines the position of Basileus, a special meeting of the chapter shall be called by the Executive Board to elect a new Basileus. If the First Anti-Basileus position is vacant, the Executive Board shall meet to elect a new First Anti-Basileus. If any other elected position becomes vacant, a special election to fill the unexpired term shall be held at the next scheduled meeting of the sorority following the announcement of the vacancy. ARTICLE V- ENUMERATION OF POWERS AND DUTIES OF THE OFFICERS These officers shall perform the duties prescribed by this constitution and by the parliamentary authority adopted by Zeta Phi Beta Sorority, Incorporated. SECTION 1. BASILEUS 1. Shall preside over all meetings of the sorority 2. Shall administer the business affairs of the sorority 3. Shall have the power to call all Executive Board meetings and special meetings for the sorority. 4. Shall sign all documents and countersign all payments. 5. Shall be an ex-officio member of all committees 6. Shall ensure that all National, Regional, and State reports are submitted by the specified due dates. 7. Shall appoint committees and chairpersons. 8. Shall carry out the provision of the constitution. 9. Shall make meeting agendas. SECTION 2. FIRST ANTI-BASILEUS 1. Shall temporarily assume the powers and duties of the Basileus in the absence of the Basileus or at the request of the Basileus. 2. Shall automatically assume the powers and duties of the Basileus if the Basileus resigns 3. Shall receive, examine, and approve all applications and transcripts for new members before they are initiated. 4. Shall coordinate all social functions of the sorority. 5. Shall serve as coordinator of all committees (in the event that something happens) 6. Shall perform any duties delegated by the Basileus. SECTION 3. SECOND ANTI-BASILEUS 1. Shall assume the powers and duties of the Basileus and First Anti-Basileus in the event of their absence. 2. Shall serve as the Director of the Chapter Scholarship awards SECTION 4. GRAMMATEUS 1. Shall keep a careful and authentic record of the meetings of the sorority 2. Shall prepare a roll call of the members and call it when necessary 3. Shall preserve all official documents of the sorority 4. Shall read all correspondence at meetings and carry on all official correspondence for the sorority. 5. Shall authenticate by her signature all records and documents of the sorority. 6. Shall keep accurate minutes of all meetings 7.
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