Crossroads East Sewer Lift Station
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Item 14 CITY council REPORT Meeting Date: July 1,2019 General Plan Element: Public Services and Facilities General Plan Goal: Provide city service facilities to meet the needs of the Community ACTION Construction Manager at Risk Contract in the Amount of $8,424,621.12 for construction phase services related to Crossroads East Drainage and Public Works Infrastructure. Adopt Resolution 11523 authorizing construction manager at risk construction phase services contract 2019-102-COS in the amount of $8,424,621.12 with Haydon Building Corporation to provide construction phase services for the City of Scottsdale's Crossroads East Drainage and Public Works Infrastructure project. BACKGROUND The purpose of this action is to authorize CMAR construction phase services contract to provide construction phase services for the City of Scottsdale's Crossroads East Drainage Infrastructure, Phase 1 and portions of the City's pipeline for a future sewer lift station. This project will require cost estimating, provide value engineering and constructability studies, assessment and evaluation of ways to gain efficiencies in project delivery. The final construction project shall include certain public infrastructure within a portion of the Arizona State Land parcels known as Crossroads East which shall include regional drainage infrastructure, including trapezoidal channels, an earthen retention basin with drop structure and a system of outlet pipes and channels to convey the stormwater flows to the regional retention basin which serves as the location for the TPC golf course. ANALYSIS & ASSESSIMENT Recent Staff Action On March 19, 2019, Council approved pre-construction services Contract 2019-036-COS with Haydon Building Corporation after a competitive Request for Qualifications (RFQ) selection process. Significant Issues to be Addressed Key issues to be addressed on the project include coordination with the Army Corps of Engineers to ensure compliance with their Section 404 permit process, utility coordination and phasing to minimize disruptions to business access and traffic. 13079430v1 Action Taken_________________ _____ ___________________________________ City Council Report | Construction Manager at Risk - Crossroads East Public Works Infrastructure Community Involvement Meetings with staff, stakeholders and members of the community will take place as the project progresses through the construction services process. RESOURCE IMPACTS Available funding Funding is available through the Crossroads East Flood Control Phase I project (FB53), and Crossroads East Sewer project (VF03), portions of which will be funded by Arizona State Land Department Reimbursements as part of the development process. Staffing, Workload Impact The contract administrator responsible for monitoring contract performance will be Elaine Mercado, Senior Project Manager, Capital Project Management Department. OPTIONS & STAFF RECOMMENDATION Recommended Approach Adopt Resolution 11523 authorizing construction manager at risk construction phase services contract 2019-102-COS in the amount of $8,424,621.12 with Flaydon Building Corporation to provide construction phase services for the City of Scottsdale's Crossroads East Drainage and Public Works Infrastructure project. Proposed Next Steps: Upon Council approval, construction services for the project is expected to start summer 2019 and be complete within approximately eight (8) months. RESPONSIBLE DEPARTMENT(S) Capital Project Management STAFF CONTACTS (S) Elaine Mercado, Senior Project Manager, emercado^scottsdaleaz.gov APPROVED BY 13079430V1 Page 2 of 3 City Council Reooi^) | Corrsthjction Manager at Risk - Crossroads East Public Works Infrastructure \ Daniel J. Worthj Executive Director, Public Works Date (480) 312-5555, [email protected] ATTACHMENTS 1. Resolution 11523 2. Location Map 3. Contract 2019-102-COS 13079430V1 Page 3 of 3 RESOLUTION NO. 11523 A RESOLUTION OF THE COUNCIL OF THE CITY OF SCOTTSDALE, MARICOPA COUNTY, ARIZONA, APPROVING CONSTRUCTION MANAGER AT RISK CONTRACT NO. 2019-102-COS WITH HAYDON BUILDING CORPORATION IN AN AMOUNT NOT TO EXCEED $8,424,621.12 TO PROVIDE CONSTRUCTION PHASE SERVICES FOR THE CITY OF SCOTTSDALE’S CROSSROADS EAST DRAINAGE IMPROVEMENTS/PUBLIC WORKS INFRASTRUCTURE. WHEREAS, the City wishes to obtain construction phase services for the City of Scottsdale’s Crossroads East Drainage Improvements/Public Works Infrastructure project; and WHEREAS, Haydon Building Corporation has supplied pre-construction services through Contract 2019-036-COS for the Crossroads East Drainage Improvements/Public Works Infrastructure; and WHEREAS, the City desires that Haydon Building Corporation provide construction manager at risk construction services; BE IT RESOLVED by the Council of the City of Scottsdale as follows: Section 1. The Mayor of the City of Scottsdale is authorized and directed to execute Construction Manager at Risk (CMAR) construction services Contract No. 2019-102-COS with Haydon Building Corporation in an amount not to exceed eight million four hundred twenty-four thousand six hundred twenty-one dollars and twelve cents ($8,424,621.12) to provide construction phase services for the City of Scottsdale’s Crossroads East Drainage Improvements/Public Works Infrastructure project. PASSED AND ADOPTED by the Council of the City of Scottsdale this day of _2019. CITY OF SCOTTSDALE, an Arizona municipal corporation ATTEST: By: By;_____________________ Carolyn dagger. City Clerk W. J. "Jim" Lane, Mayor APPROVED^AS TO FORM: / OFFICE^F THE CITY ATTORNEY /Bruce Washburn, City Attorney By: Eric C. Anderson, Senior Assistant City Attorney ATTACHMENT 1 i Si mm §^SK\ ■Mm h Mlm m mmifM m 8 m 3g*I» PROJECT LOCATION ^tvr0~rjn' p^m _^4b-r I- J . l-,^Aj5iPi^,‘. ''')^l7-i<^,‘ 4f .'-y .-.iSl '"t-.-j igS£hfW^> tf'im f Wik .Wt; r, yL ATTACHMENT 2 PROJECT TITLE LOCATION MAP l%*4Wl I? 'I'f '"^ DEPT, m CITY OF SCOTTSDALE CONSTRUCTION MANAGER AT RISK CONSTRUCTION SERVICES PROJECT NO FB53 CONTRACT NO. 2019-102-COS ATTACHMENT 3 15345962V2 Scottsdale No. 2019-102-COS TABLE OF CONTENTS RECITALS............................................................... .................................................................... 1 ARTICLE 1 -CMAR’S SERVICES AND RESPONSIBILITIES.................................................. .1 ARTICLE 2 - CITY’S SERVICES AND RESPONSIBILITIES.................................................... 16 ARTICLE 3 - CONTRACT TIME................................................................................................ 19 ARTICLE 4 - CONTRACT PRICE.............................................................................................. 22 ARTICLE 5 - CHANGES TO THE CONTRACT PRICE AND TIME..........................................25 ARTICLE 6 - PROCEDURE FOR PAYMENT............................................................................31 ARTICLE 7 - CLAIMS AND DISPUTES....................................................................................38 ARTICLE 8 - SUSPENSION AND TERMINATION................................................................... 40 ARTICLE 9 - INSURANCE AND BONDS................................................................... 44 ARTICLE 10 - INDEMNIFICATION............................................................................................ 50 ARTICLE 11 - GENERAL PROVISIONS...................................................................................52 ARTICLE 12 - DEFINITIONS..................................................................................................... 64 EXHIBIT A - PROJECT DESCRIPTION SCOPE OF WORK EXHIBIT B - PRECONSTRUCTION AGREEMENT EXHIBIT C - CMAR’S GMP PROPOSAL EXHIBIT D - STATUTORY PERFORMANCE BOND EXHIBIT E - STATUTORY PAYMENT BOND AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS CONTRACTOR’S NOTICE OF FINAL PAY ESTIMATE CONTRACTOR’S NOTICE OF FINAL ACCEPTANCE Project Name - crossroads east drainage & public infrastructure Project No. FB53 9626760V8 (Rev Dec. 2016) Pag e i Scottsdale No. 2019-102-COS CITY OF SCOTTSDALE CONSTRUCTION MANAGER AT RISK CONSTRUCTION SERVICES PROJECT NO. FB53 CONTRACT NO. 2019-102-COS THIS CONTRACT, entered into this _ day of 2019, between the City of Scottsdale, an Arizona municipal corporation (the “CITY”) and Haydon Building Corp., an Arizona corporation, (the "CONSTRUCTION MANAGER AT RISK" or “CMAR”). RECITALS A. The Mayor of the City of Scottsdale is authorized by provisions of the City Charter to execute contracts for construction services. B. The City intends to construct certain portions of the Crossroads East Drainage and Public Works Infrastructure Project, referred to in this Contract as the “Project,” located within the City right of way within the Arizona State Land parcels commonly referred to as Crossroads East. C. The CMAR has represented to the City the ability to provide construction management services and to construct the Project. Based on this representation the City desires to engage Haydon Building Corporation, to provide these services and construct the Project. D. Contract No. 2019-036-COS has been executed previously between the City and CMAR for Preconstruction Design services. Those services may continue during the duration of this Contract. FOR AND IN CONSIDERATION of the parties’ mutual covenants and conditions, the City and the CMAR agree as follows: ARTICLE 1 - CMAR’S SERVICES AND RESPONSIBILITIES 1.0 The CMAR shall furnish any and all labor, materials, equipment, transportation, utilities, services and facilities required to perform all Work for