Sterling Eve nts by Design
“Memorable Events – Without the Stress”
Short Essay
Welcome to Sterling Events by Design!
I remember having a teacher in the third grade who taught us table and dining etiquette, and then took us on a field trip to dine out. I loved it! And I have been hooked ever since. Planning and organizing events can be stressful, but it can also be a lot of fun. I really enjoy the design, coordination, and the final satisfaction of seeing clients and their guests enjoy their special day.
My name is Kelly MacLauchlan, owner of Sterling Events by Design. I am a Certified Wedding Event Planning Specialist, with several years’ experience planning and organizing events.
Sterling Events by Design is a sole proprietorship that was established in 2018. We provide professional Wedding and Event Planning Services to the greater Albuquerque Metropolitan Area.
We recognize that our clients’ event might be one of the most important days of their life. Our clients and their guests deserve the VIP treatment. We will give our utmost attention to detail, vision, style, and mood of the event so that our clients and their guests will walk away, saying “Wow – that was awesome!” If we have done our job right, our clients will be able to enjoy their special occasion, indulging in a seamless and enjoyable flow of events without having to worry about any of the details, mishaps, or the stress that often comes with planning an event.
“Memorable Events – Without the Stress”
Contact Information: Mailing Address: Internet: Phone & Hours:
Office: 505-555-5555 Sterling Events by Design e-mail: Cell: 505-555-5555 [email protected] 1234 Main Street, NE
Rio Rancho, NM 87114 Hours of Operation: web-site: Mon. thru Fri. 8 a.m. – 6 p.m. www.sterlingeventsbydesign.com Saturday - 8 a.m. – 4 p.m.
Sunday - Closed
Products and Services:
The initial focus will be on professional wedding and party planning, offering packages for full-service, and partial planning and event coordination. These services will include, but are not limited to the following packages based on 150 guests. Packages for event with more than 150 guests will be based on 10% of total wedding budget: - Full wedding planning packages starting at $4,000 - Partial planning packages starting at $2,100 - Day-of-wedding coordination starting at $1,800 - Getting Started Planning Package starting at $500 - A La Cate for customized services. Starting at $250 - fees based on item choice o Wedding/Event Design o Invitation Mail-Outs o Run Errands for Bride and Groom o Travel Arrangements for out-of-town guests o Post-event clean-up - “Brides-on-a-Budget workshops starting at $50 per person. Visit our website for dates and locations. Once established, the company will offer additional services, such as; invitations, wedding design, linens, hand-made centerpieces, etc. Corporate event planning, and destination weddings will also be offered at a future date.
Additional Revenue Streams:
After the initial year of business we hope to add additional revenue streams that may include the following goods and services:
Products Services
- Invitations and Stationery - Wedding Newsletters - Custom Centerpieces - Web-site Design - Floral Arrangements - Wedding Design - Linens - Signature Weddings - Keepsakes and Gifts - Party Rentals - Party Favors - Travel Arrangements - Backdrops - Event Clean Up - Signature Products - Professional Wedding Attendants
Business Plan: Mission Statement: Sterling Events by Design is dedicated to eliminating the stress out of the event-planning process, turning the client’s vision and ideas into a truly memorable occasion. An occasion that the client can be present at and enjoy fully with their family, friends, and guests. This will be achieved through the following core values: Excellence and Accountability, Professionalism, Innovation and Learning, Teamwork, Joy of Work, and Giving Back to the Community
“Memorable Events – Without the Stress”
Overview:
Sterling Events by Design is located in the northwest section of the Albuquerque Metropolitan Area. This is an under-represented area for the type of services we will provide. This location also lends itself to obtain clients along the Rio Grande corridor from Albuquerque to Santa Fe. This is a fee-for-service, wedding and event planning business, with potential growth based on the increased population growth of the suburbs of Albuquerque, New Mexico. The potential for growth also exists as time becomes more valuable to the consumer who belongs to dual-income earning household. In the long-term, social media, technology, and the increased access to self-help planning tools definitely will continue to have an impact on the event planning industry. We can expect to see more and more collaboration between venue, planners, and vendors to offer the client the most competitive pricing and services Through on-going research, industry conferences, training, collaboration with other service providers, hiring key personnel, and maintaining a realistic review of best practices, lessons learned, and strategic planning, this company will be able to provide excellent customer service, maintain a profit, and reserve the potential for growth. Goals and Objectives The Goals and Objectives will align with the Core Values of the company, focusing on the following areas: - Increased Brand Recognition - On-going Customer Service Improvement - Increased Revenue - Hiring and Training of Staff - Community Service Projects
Marketing Strategy:
The Marketing Strategy will be developed based on market analysis, current trends, surveys, vendor relationships, and professional development. The Marketing Strategy will include the following:
- Professional web design - Monthly Social Media Plan - Bridal Fairs - Special Event Booths - Advertising thru radio and publications - Wedding planning workshop & webinars - Postcard bulk mailings - Networking thru professional - Meetings with vendors and venue organizations managers - Community service projects - Sponsorships - Word of Mouth Specific Market:
My business location will be a major contributing factor to my strategic plan. Located in the far northwest corridor of the Albuquerque Metropolitan Area, I will be able to provide services to a very diverse population group. Located between the largest city in our state, several Native American communities, and smaller communities in rural areas, my services should be well received. Conveniently located within a twenty-file mile radius are venues that range from a five-star resort complete with golf courses, casinos, horse-back riding, and hot air balloon rides, to the unique historic Spanish Hacienda style bed and breakfast. This location is ideal to attract destination wedding seekers who are looking for the ultimate southwest vacation experience. Offering breathtaking views, art, culture, dance, and the heritage of the Hispanic, Anglo, and Native American cultures that cannot be found anywhere else in the United States. This location will provide much needed services to the population in the area. Traditionally clients in this area have had to travel as far as fifty miles to obtain similar goods and services for their events. Currently there are only one other event planner within twenty-five miles of my location, and only focuses on corporate events. This area has seen tremendous growth in the past fifteen years, and continues to grow at a steady pace. Owner’s Professional Background:
“The personal satisfaction of the planning and design of an event, and the joy it brings to the client is the motivation for making every event a success. Having planned several events in the past twenty years, I have the tenacity, talent, and foresight it takes to see an event through to the end.” My personal background, experience, skills, and strengths include: Co-owner of a small business for five years, excellent organizational skills, leadership skills, a background in accounting, federal grants management, contract negotiation, event organization, fund raising, project management, and team building.
Having lived in this area all of my life, I am very familiar with the diverse population groups, their cultures and traditions, and the economic make-up of the population in my target market. I look forward to opportunities for collaboration, education, and personal growth on a regular basis. I am also always interested in sharing my knowledge with other people, and would love to give back to my community on a regular basis Distinctive Competencies: I have an eye for design, and I am intuitive to the event planning process. I am also a great listener, and can remain calm under stressful circumstances. Other interests include: basic art design, fabric arts, cake decorating, graphic arts, and planning community service events. The combination of my business location, education, and experience should give me a competitive edge in this market.
Goals: Year 1: - Increase brand recognition by 50% before 6/30/18 - Improve Customer Service by 50% before 12/31/18 - Increase Monthly Revenue by 30% in the 3rd and 4th quarters of 2018 - Hire and Train Part-Time Assistant to help with Day-of Coordination by 4/18 - Participate in three community service events by 12/31/18
Year 5:
- Brand name should be readily recognized within local market by 12/23. - Improve Customer Service by 60% before 12/31/23 by providing corporate event planning, and specialized wedding planning services. - Increase Monthly Revenue by 50% in all quarters of 2023 - Hire and Train Part-Time and Full-Time staff in CWEP, additional services, and the daily operation of business by 1/31/23 - Offer CWEP internships to interested students - Sponsor at least three community service events by 12/31/23
Year 10:
- Brand name should be recognized within local and national markets. Receive “Best of City” award in 2028.
- Offer premiere southwest destination wedding packages by 3/1/2028 at the local and national level. - Provide on-going excellent customer service in 90% range by 12/31/28 - Increase Monthly Revenue by 75% in all quarters of 2028 - Business partner will take over 75% ownership of the company, having primary oversight of the day-to-day operations of the business by 12/31/2028 - Sponsor at least five community service events by 12/31/28 - Owner will plan for semi-retirement by 12/31/2028
Sterling Events by Design:
This brand should be recognized as a leader in the Wedding and Event Planning industry, both locally and nationally within ten years. This will be accomplished by building strong goals and objectives around our core values of; Excellence and Accountability, Professionalism, Innovation and Learning, Teamwork, Joy of Work, and Giving Back to the Community
I see this not only as an opportunity for personal, financial and professional growth, but also as an avenue to give back to my community through professional development of my staff, service through professional organizations, and sponsorship of a variety of community service projects.
If we have done our job right, our clients will be able to enjoy their special occasion, indulging in a seamless and enjoyable flow of events without having to worry about any of the details, mishaps, or the stress that often comes with planning an event. The smile of satisfaction on our clients’ faces……the excitement of a child experiencing their first birthday party through a community service project…… or the pride a staff member will have as they complete their event planning certification…… this will be the mark of successful business outcomes and the continued joy of work that this brand will represent.
Wedding Tool Kit
Upon meeting with the client(s) for the initial planning session and signing of their contract, I will present the bride with a three-ring binder with all of the documents needed to create a resourceful Wedding Tool Kit. This will provide the bride-to-be with a place to keep all of her vendor contracts, ideas, business cards, budget documents, images, etc.
The following Table of Contents reflects some of the documents that will be available to the Bride in this Wedding Tool Kit.
Wedding Tool Kit Table of Contents:
Welcome! - Letter to Client - The Wedding Industry Who We Are: - Professional Standards of Certification - Portfolio of Previous Events - Personnel Profiles - FAQ’s – Wedding Planner Questionnaire About You and Your Wedding: - Bridal Profile Questionnaire - Bride’s Checklist - Groom’s Checklist - Wedding Party Check List - Wedding Fun Facts What We Offer: - Wedding Planning Packages - Destination Weddings - Additional Services
Professional Services Contract: - Sample “Day-Of” Contract Helpful Information: - Marriage License Requirements - Civil Ceremony Data Sheet - Preferred Vendor - Bridal Show Data Sheet
Budgeting Toolkit - Budget Worksheet - Timeline of Payments Due - Ways to Save Money
Relationship Education Options - Premarital Counseling - Premarital Reference Material
The Wedding Industry
“Wedding ceremonies serve several purposes and they are often a cherished moment in a couple's history. A wedding ceremony is often utilized as a public display of marriage vows and of the couple entering into the marital contract. For many couples, the focus of the wedding ceremony, is on their commitment and love for each other.
In addition to stating and agreeing to their wedding vows, they have the love and support of their family and friends. Guests help to celebrate the couples’ commitment to each other. Wedding ideas and practices are rooted in historical practices.” – Marriage Laws.com No matter what your motivation is for having a wedding, the wedding industry in the United States is huge. In 2017 the average cost of a wedding was approximately $35,000 resulting in a $72 billion dollar industry. The average couple is engaged about fourteen months, and the average age for couples getting married for the first time is 27 for women, and 29 for men. While some things remain the same like a white wedding gown, tuxedos, bridesmaids, and beautiful bouquets, wedding trends have seen a break in some of the traditional wedding standards. Bridesmaids mix it up to reflect their unique personalities in dress style, and colors. Donut walls, cupcake stations, and desert bars may be served alongside a smaller version of a traditional wedding cake. Destination weddings are becoming more and more popular. Social media has been monumental in changing the way a couple chooses their wedding venue and vendors. Creativity! – Creativity! – Creativity! Thanks to the help of websites like Pinterest.
Whatever your passion is, we are here to help with the latest trends, unique ideas, and helpful solutions to make your day special!
Professional Standards of Certification
“Beautiful weddings don’t just happen. They are the result of careful planning, timing, and collaboration.” - The Owner
You may be wondering what the benefits are of hiring a Certified Wedding and Event Planning Specialist vs. doing it yourself, or using “the lady your mom knows down the street”. Obtaining a certification means your event planning specialist has spent numerous hours learning how to develop a professional event planning business. As many as 300 hours of professional education conducted by a qualified instructor may be required to obtain the CEU’s necessary to obtain their certification.
Learning the planning process inside and out, building a realistic budget, developing marketing materials, learning how to work with the client and listening for the detail of what they want, developing a timeline, wedding design…these are just a few of the subjects covered in the certification classes.
By the end of course the student knows if they have the calm demeanor it will take to work in this industry. Internships offer a real hands-on experience for students before they start their own business.
Once a student, always a student fits this industry as event planners who want to stay “in-the-know” will take continuing education classes, attend conferences, and conduct market analysis on a regular basis in order to bring their clients the latest in trends, and competitive pricing for their services.
A Certified Wedding Planner will strive to make your event a success, not only because their business depends on it, but because they possess the real passion and dedication it takes to see the event through from beginning to end.
Portfolio of Previous Events
Weddings and Special Events:
80th Tea Party/Kentucky Derby Birthday Celebration Event Coordinator for an 80th birthday party with a Tea Party/Kentucky Derby theme. For this event I secured the space, created the design and table decorations, designed the invitations and handled RSVP’s. This space had a certified kitchen which allowed for catering and food preparation. Food was served buffet style. Entertainment included a Scottish band, and games for the guests. Approximately 100 guests attended this party, who were encouraged to wear their best Kentucky Derby outfit. Planning time was approximately six months. This event was a huge success. 80th Birthday Celebration Event collaborator for a surprise 80th birthday celebration. This event was held at a local restaurant for approximately 80 guests, and was a successful surprise for the guest of honor. For this event I secured the venue and entertainment, designed the invitations and guest menu, and helped with decorations. I collaborated on games and prizes for the guests to partake in. This event included hiding out-of-town guests until the party was underway. Planning time was approximately three months. Everyone had such a good time. 50th Wedding Anniversary Event coordinator for a beautiful 50th wedding anniversary party that was held at a local historic hotel. This party accommodated approximately 100 guests. The event was semi-formal. For this event I handled all of the design, planning, invitations, vendor coordination, payments, etc. A buffet dinner was followed by dancing to a DJ who served as Master of Ceremonies. The couple was surprised by a trip to Hawaii from their family. Planning time for this event was approximately nine months, and was a wonderful success. Wedding Reception I helped coordinate the events for an evening wedding reception for approximately 80 people for a bride-on-a budget. The event was held in a historic building that was restored to host special events. We did most of the work ourselves. The design, centerpieces, decorations, space design, catering, etc. were all handled by myself and one other person. I made the table runners, and helped make some of the decorations, which had a shabby-chic motif. I also managed the set-up and break-down of the dinner buffet. This event included a D.J./MOC and a bar. Planning time for this event was approximately six months. What a lovely evening event!! Family Reunion – Destination Yellowstone Coordinated information and reservations for a one-week family reunion to Yellowstone National Park. This was a destination event for approximately 30 people. I developed invitations, managed RSVP’s, made maps,
developed newsletters, handled group mailings, etc. Unfortunately several family members were unable to attend. Those who did attend had an awesome trip!
Fundraising Events:
Arts-N-Craft Fair Fundraising Benefit Lead Organizer. As the lead organizer for this project, I secured and large gym for the location and sold approximately 60 booth to arts-n-crafts fair participants and vendors who participated in this two-day funding raising event. This project included advertising, project management, vendor contacts, space analysis, team assignments and coordination. Our team provided a concession stand, entertainment, raffle items, and awards. The net profit from this event was approximately $6,000. All proceeds helped to fund a local middle school band trip to Washington, DC.
Phone Book Distribution
Collaborated on phone book distribution to an entire small city. This resulted in the distribution of over 5,000 phone books. For this project I helped secure the contract for the entire city, planned out delivery routes for the most efficiency. I also helped to pick up the product, organize the delivery teams, deliver the product, etc. The profits from this project helped pay for two families to take a trip to Disneyland.
Philanthropy:
Art-in-the-Schools
Lead Organizer for my community elementary school. Art in the School is a non-profit art education organization designed to help students look at and discuss great works of art. For this on-going event, I had to attend one art history class, and one art project instruction class. Secure the materials, and present the information to one or more elementary level classes. The students were then able to participate in creating their own piece of art in the classroom. As lead for this group, I helped to organize an end-of-the year art show for approximately 100 students and their parents.
Other:
In addition to the events listed above, I have helped to organize several dinner parties, anniversary parties, birthday parties, BBQ’s, etc. for family and friends. I always strive to do something special for each event, whether it be themed decorations, games, or unique food displays.
Please visit our website at www.sterlingeventsbydesign.com for portfolio pictures and client comments
Personnel Profiles
Kelly MacLauchlan - Owner and Certified Wedding & Event Planner
Brings many years’ of experience in project management, event coordination and business administration into the business. Staying calm under pressure is a specialty. Passions include; travel, helping others, listening to music, creating something unique, and just enjoying life. “My goal is to see the joy and happiness on my clients’ faces as they enjoy their special event.”
Shannon Garcia- Certified Wedding & Event Planner Has seven years’ of experience in the wedding industry. Has a great attitude, stays up with the latest trends, and has a unique ability toward creative design. Passions include: Disneyland, international travel, spending time with friends and family, crafting, and staying healthy. What a great addition to our team!
Susan Smith - Administrative Assistant Provides excellent customer service, helps keep us organized, and brings a high level of professionalism to our group. Working as a part-time Administrative Assistant, Susan’s passions include: Dancing, her children, movies, volunteering for Habitat for Humanity, and spending time with her family and pets..
Frequently Asked Questions (Wedding Planner Questionnaire) 1. Are you available on my wedding date? I will need to check my calendar to confirm this.
2. What happens if you are sick on the day of our wedding? – I collaborate with other certified wedding specialists on a regular basis who can step in if I have an emergency
3. How many weddings have you planned? – One wedding, several receptions, three anniversary parties, and many other events.
4. Have you ever planned a wedding at the site we have chosen? – Yes, and it was a beautiful wedding! There are pictures on my web-site.
5. How many other weddings will you be working on at the same time as ours? – I will be working on three other weddings during the same month of your wedding, but not on the same day.
6. What services are not covered in your contract? –Wedding Design, Wedding Website Design, Pre and post Ceremony Event Planning, Obtaining the Marriage License, Travel Arrangements for Out- of-Town Guests, Attire Pick Up and Delivery Services, Ceremony Attendants, Security Services, Post Ceremony Clean-Up, Vendor/Venue contracts.
7. Do any of your preferred vendors offer client discounts? – Yes. My preferred vendor list indicates which vendors will offer client discounts.
8. What inspires you to do this type of work? I love both the planning and creative elements of this work. But the ultimate joy of seeing my clients’ happiness and being able to really enjoy their day – that’s what it is all about!
9. What sort of services do you offer? Full-Service, Partial Planning, Day-Of Services, pre and post ceremony services, an A la Carte Menu of additional services is also available.
10. What is your main specialty - design or coordination? I enjoy both, but would have to say I have more experience with coordination.
11. Do you work alone or do you have assistants? I have a certified wedding specialist who will help me a few weeks prior, and on the day-of coordination. I also have a part-time Admin. Assistant.
12. What will our responsibilities be during the planning process? It will depend on what type of services you want. I will go over a list of your responsibilities when we sign the contract.
13. Are there any hidden fees I should know about? If my research finds any unexpected fees, I will let you know as soon as possible. An example would be a licensing fee for a destination wedding, or city permit fee.
14. Will you handle the contracts with other vendors, or do we make that arrangement? I can review the language of your vendor contracts, but ultimately you are responsible for contracting and payments with each vendor.
15. What contingency plans do you propose for any mishaps that may occur? I will encourage you to work with the professionals listed on my preferred vendor list. They have a proven track record of excellent service. I will always have a list of “back-up” vendors in case of no-shows, etc. I will review a bad weather contingency plan with you to determine other accommodations that would be appropriate. My years of experience, and being able to stay calm under pressure will be a great asset in handling any mishaps.
16. Do you carry liability insurance? Yes. My staff and I are covered by liability insurance and the company is bonded.
17. What is the last date we can make any changes? It depends on which part of the service you want to change, and what your vendor contract(s) states. I can prepare a list of final dates for changes as part of your package.
18. How do your payments work? Do you require a deposit up front, if so how much? I require a 33% deposit upon signing the contract. 33% during our second consultation, and final balance is due two weeks before your wedding day.
19. How do you determine your fee? My fees are based on the latest market analysis to ensure competitive rates for up to 150 guests. For parties with more than 150 guests I change 10% of the total wedding budget.
20. How available are you if we need to contact you? You can call me during normal business hours, send me an e-mail, etc. I will respond within 24 hours. I will schedule regular “touch-base” communication with you to see how things are going. As we get closer to you wedding day, communication between us will be more frequent
21. Will you be an advocate for us if we are unavailable to speak to a vendor? If it is a service that is included in your packet, I am more than happy to reach out to your vendors on your behalf.
22. Will you handle payment to our vendors? You will be responsible for making all deposits and payments to your vendors.
23. What is the most unique wedding you have ever planned? Probably a last-minute country wedding for a bride on a budget. The wedding was at the courthouse, and the reception was held in an orchard, complete with hay bales for the guests to sit on. We only had a few weeks to put it together, but it turned out to be one of the best weddings I have ever been to!
24. Tell us about a mishap that has occurred, and how you handled it? A common mishap is when the bride or bridesmaids step on their dress and tear a seam or the hem. I keep a wedding day repair kit on hand with things like safety pins, thread and needle, duct tape, soda water, smelling salts, etc. LOL! You just never know what is going to happen!
Bridal Profile Questionnaire
Personal Information:
1. Name of Bride-to-Be: ______a. Date of Birth: ______b. Current Address: ______c. Age: 18 – 24 25-30 31-35 36-45 Over 45 d. Income: Under $30,000 $31,000 - $50,000 $51,000 - $75,000 $76,000 - $100,000 Over $100,000 2. Name of Groom-to-Be: ______a. Date of Birth: ______b. Current Address: ______c. Age: 18 – 24 25-30 31-35 36-45 Over 45 d. Income: Under $30,000 $31,000 - $50,000 $51,000 - $75,000 $76,000 - $100,000 Over $100,000
3. Couple’s Future Address: ______
Wedding Details: 1. Location of Wedding (city/state): ______2. Wedding Date: ______3. Time of Ceremony: ______4. Location of Reception: ______5. Time of Reception: ______6. Bride’s heritage (optional): ______7. Groom’s heritage (optional): ______
Wedding Budget: 1. Have you determined how much you plan to spend on your wedding? Which best describes your wedding budget goal: a. Under $10,000 b. $10,000 - $15,000 c. $15,000 - $20,000 d. $20,000 - $25,000 b. Over $25,000 2. Will the wedding couple be financing the entire wedding, or will family members be contributing, etc. ______3. How determined are you to stay within the budget you have selected? ______4. Will the Maid of Honor/Best Man be responsible for planning or paying for any of the events of your wedding? ______5. Will your Wedding Party be responsible for paying for their own wedding attire? ______6. Any other important information regarding budget: ______
Wedding Guest Information: 1. Number of Guests: At wedding: ______At Reception: ______2. Will children be included in the invitation: ____ For Wedding ______For Reception: ______3. Do we need to allow for additional guests: ______4. Will hotel accommodations need to be made? ______For How Many Guests: ______5. Will travel arrangements need to be made? ______For How Many Guests: ______*Please fill out additional Guest Travel Information Sheet
Wedding Invitations Describe style, color, paper type: ______# of Invitations Needed: ______# of Envelopes: ______RSVP Cards: ______Maps: ______Other: ______Manufacturer Selected: ______
Photographer Name of photographer: ______Contact Information: ______
Videographer
Name of videographer: ______Contact Information: ______
Bridal Shower/Bachelorette Party Point of contact for Information: ______Date of Party: ______
Bachelor Party Point of contact for Information: ______Date of Party: ______
Wedding Party Information:
1. How many of the following will be in the wedding party:
Bride’s Side: Groom’s Side: c. Maid of Honor: ______a. Best Man: ______d. Bridesmaids: ______b. Groomsmen: ______e. Flower Girl(s): ______c. Ushers ______f. Registry Attendant: ______d. Ring Bearer: ______g. Father of the Bride: ______e. Father of the Groom: ______h. Mother of the Bridge: ______f. Mother of the Bride: ______i. Grandparents: ______g. Grandparents: ______j. Other: ______h. Other: ______
e. ______f. Will any travel arrangements need to be made for the Wedding Party? ______*Please fill out additional Wedding Party Travel Information Sheet
Wedding Details: Wedding Ceremony Theme: What is the vision that you have for your wedding?
a. Elegant b. Simple c. Party d. Celebration e. Grand f. Traditional b. Romantic h. Sophisticated i. Glamorous j. Contemporary k. hip c. Funky m. Vintage n. Magical o. Festive p. Conservative
Is this a destination wedding? Location:
Is this a themed wedding? ______Description of Themed wedding: ______
Describe your vision for your wedding ceremony with as much detail as you can: ______
Will there be any cultural/traditional events during the wedding ceremony: ______
Wedding Ceremony Flowers/Decorations: ______
Unity Candle Ceremony: ______Candelabras: ______
Officiating: Priest/Pastor: ______Justice of Peace: ______Other: ______
Music: ____ Guest Arrival: ______Processional: ______
Recessional: ______
Musicians: ______Pianist: ______Guitarist: ______Vocalist: ______
Wedding Party Attire: 1. Do you have a color scheme for your wedding: ______Primary Colors: ______Secondary Colors: ______Description: ______
Wedding Gown Color: ______Groom’s Attire & Color: ______Maid of Honor: ______Best Man’s Attire & Color: ______Bridesmaids: ______Groomsmen: ______Flower Girl: ______Ring Bearer: ______Attendant: ______Ushers: ______Mother of Bride: ______Mother of Groom: ______Father of Bride: ______Father of Groom: ______Grandparents: ______Grandparents: ______Other: ______Other: ______2. Will attendants be required to wear matching: shoes gloves purses garters jewelry wraps Handkerchiefs hats cufflinks 3. Any additional attire that will be needed for your wedding party: ______
Wedding Reception Theme: What is the vision that you have for your wedding reception?
d. Elegant b. Simple c. Party d. Celebration e. Grand f. Traditional e. Romantic h. Sophisticated i. Glamorous j. Contemporary k. hip f. Funky m. Vintage n. Magical o. Festive p. Conservative
Time of Day: ______
Immediately Following Wedding Ceremony: ______
Location: ______
# of Guests Anticipated: ______Children at Reception: ______
Any traditional events planned for the reception: ______
Decorations:
Name of florist: ______Contact Information: ______
Flowers: ______Table Centerpieces: ______
Backdrops: ______Type: ______Color: ______Lights: ______
Other: ______
Tables:
Guest Tables: Round: ______Square: ______Oblong: ______
Tablecloths: Type ______Color: ______
Napkins: Type: ______Color: ______
Guest Registry: ______Party Favor Table: ______
Gift Table: ______Attendant: ______Card Basket: ______
Master of Ceremonies:
Welcome Guests: ______Social Media Instructions: ______Facility Location: ______
Introduce Bride and Groom: ______Introduce Special Guests: ______
Dinner Announced: ______Best Man’s Toast ______
Maid of Honor Toast ______Other: ______
Money Dance: ______
Cutting of Cake: ______Bouquet Toss: ______Garter Toss: ______
Music:
Type of Music: ______Do you have a music list: ______
Name of DJ: ______Name of Band: ______
Other performers: ______
Special Guests or Speakers: ______
Food/Diner:
Caterer: ______
Buffet: ______Plated: ______Other: ______
Tables for serving: ______Beverage Table: ______Candy/Dessert Bar ______
Wedding Cake:
Cake Table: ______Décor for cake table: ______
What will be included on your cake table: ______
Name of Bakery/Caterer: ______
Bar:
Do you plan to have alcohol at your reception: ______Champagne Toast: ______
Open Bar: ______Guests Pay for Alcohol: ______Security: ______
Transportation:
Out of town Guests: ______
Guests to/from Airport: ______
To Wedding: ______To Reception: ______
After Reception: ______
Preferred Company: ______
Any Other Options to be Included: ______
______
______
Bride’s Checklist 12 Months Before 9 -12 Months Before
__You’re engaged! Throw a party!! __Sign contract with Professional Wedding Planner. __Schedule a meeting with a Professional Wedding Planner as soon as possible. __Start your guest list – get names and addresses __Review this checklist with the Groom and discuss your budget – be realistic! __Meet with one or more florists to discuss your ideas for bouquets and centerpieces __Start your folder and design your website __Plan your ceremony and reception decor __Narrow down time/date of wedding to 3 choices __Plan your menu
__Narrow down wedding location(s) __Meet with caterers in area to sample food and review pricing __Narrow down reception venues to top 3 choices __Check out musical performers (DJ, soloists, pianist, etc.) either on-line or in person. Write __Check on available dates for venues down likes and dislikes
__Reserve wedding and reception venues __Schedule cake sampling at local bakeries
__Book photographer/videographer (don’t wait) __Review guest list and update block of rooms
__Choose wedding theme and type of reception __Book the officiant for the wedding
__Decide on color theme __Bridal Party dress fitting and luncheon
__Choose wedding party members with groom __Order wedding gown
__Notify wedding party and review expectations __Order bridal party gowns __Start looking for the perfect wedding dress! __Select dress accessories, shoes, etc. __Start thinking about music choices for __Book caterer, musicians, florist, etc. wedding and reception – take notes __Book a block of hotel rooms for out-town- __Begin planning honeymoon with groom guests
6 - 9 Months Before 4 - 6 Months Before
__Review your budget – see where you are at __Order wedding invitations, save the date, and other stationery. __Finalize your guest list __Meet with officiant __Set up gift registries __Finalize ceremony and reception music __Launch your wedding website __Re-new passports, if necessary __Book suits for wedding night __Select drinks for reception __Order wedding cake __Hire bartender(s) and obtain liquor license __Coordinate selection of dresses for mothers __Book any rental items (table, chairs, linens) __Book your honeymoon __Arrange for sound and lighting __Purchase wedding bands __Make required deposits and sign contracts __Review and book hair and make-up __Order reception accessories – pen, guest __Attend gown fittings with shoes and book, cake knife, garter, etc. accessories __Order wedding favors
__Send out Save-the-Date cards
3 Months Before 2 Months Before
__Select readers for ceremony & inform __Purchase gift for the groom __Purchase gifts for attendants and parents __Create seating plan and name cards __Finalize details for ceremony and reception __Finalize accommodations for guests __Finalize toasts __Have rings engraved, as needed __Purchase wedding insurance __Finalize menu with caterer __Check requirements for wedding license __Shop for honeymoon clothes and lingerie __Take dance lessons with father, if needed __Plan luncheon for bridesmaids __Take dance lessons with groom, if needed __Finalize guest list for bridal shower __Discuss rehearsal dinner plans with groom __Plan bachelorette party __Finalize details with all vendors __Finish any DIY projects __ Send out invitations! __Start breaking in wedding shoes
4 Weeks Before 2 Weeks Before
__Obtain marriage license __Pick-up gown and bridesmaids dresses __Check on guest RSVP’s __Confirm all travel arrangements __Final fitting for gown and dresses __Contact guests who have not replied __Meet with the photographer __Complete seating chart for ceremony and reception __Teeth whitening __Go to salon for trial hair and make-up with __Medical check-up bridesmaids __Check for all reception accessories __Give the final guest head count to caterer(s) __Make arrangements to board any pets for wedding day and/or honeymoon __Have haircut and coloring done to obtain the perfect look on the wedding day __Attend bridal shower/bachelorette party
1 Week Before The Day Before __Confirm final arrangements with vendors __Rehearsal and rehearsal dinner __Final count to caterer and any dietary needs __Give gifts to attendants/parents/bridesmaids __Pack for honeymoon __Oversee set up of reception space __Make-up bridal day emergency kit __Get a couple’s massage with the groom __Make time to relax and get plenty of rest __Make sure tuxedos have been picked up __Have facials, skin treatments, waxing completed
The Wedding Day
__Have a good, healthy breakfast __Transfer your engagement ring to your right hand before ceremony begins __Have hair & make-up done at least 3 hours before ceremony __Drink plenty of water
__Allow 2 hours for you and bridesmaids to __Share a toast with bridesmaids for good luck! dress __Smile! – It’s your wedding day! __Make sure all flowers have been delivered
__Make sure Maid of honor has groom’s ring
Groom’s Checklist
12 Months Before 9 -12 Months Before
__You’re engaged! Throw a party!! __Sign contract with Professional Wedding Planner. __Schedule a meeting with a Professional Wedding Planner as soon as possible. __Start your guest list – get names and addresses __Review this checklist with the Bride and discuss your budget – be realistic! __Arrange transportation to church and reception for wedding party and parents __Check marriage license requirements for your state __Help plan any special event you want to include in ceremony and reception __Help bride to narrow down time/date of wedding to 3 choices __Help to plan the menu
__Help bride narrow down wedding location(s) __Meet with caterers in area to sample food and review pricing __Help bride narrow down reception venues to top 3 choices __Check out musical performers (DJ, soloists, pianist, etc.) either on-line or in person. Write __Choose your best man down likes and dislikes
__Choose wedding party members with bride __Review guest list and update block of rooms
__Notify wedding party and review expectations __Begin planning honeymoon with bride
6 - 9 Months Before 4 - 6 Months Before
__Review your budget – see where you are at __Meet with officiant __Decide on number of ushers __Finalize ceremony and reception music __Review men’s attire with bride __Re-new passports, if necessary __Attend tuxedo fitting with attendants __Finalize any overseas travel arrangements
__Review gift registries __Select drinks for reception __Launch your wedding website __Finalize ceremony and reception music __Book suits for wedding night __Make required deposits and sign contracts __Book your honeymoon __Schedule a date night with the bride __Purchase wedding bands 3 Months Before 2 Months Before
__Select readers for ceremony & inform __Purchase gift for the bride __Purchase gifts for attendants and parents __Finalize accommodations for guests __Finalize details for ceremony and reception __Have rings engraved, as needed __Finalize toasts __Plan an outing with bride and close friends __Purchase wedding insurance __Confirm honeymoon plans __Take dance lessons with bride, if needed __Make sure all necessary documents are in __Shop for honeymoon clothes order __Tuxedo fitting for groom and his attendants __Select music for mother-son dance at reception __Discuss rehearsal dinner plans with bride
4 Weeks Before 2 – 3 Weeks Before
__Obtain marriage license __Confirm all travel arrangements with bride __Check on guest RSVP’s __Confirm all transportation arrangements with bride __Collect wedding rings __Meet with usher to go over responsibilities __Meet with the photographer __Meet with groomsmen to go over final details __Teeth whitening/medical check-up __Plan for wedding toast __Attend bachelor party
__Start breaking in wedding shoes
1 Week Before The Day Before __Confirm final arrangements with vendors __Rehearsal and rehearsal dinner __Final count to caterer and any dietary needs __Give gifts to attendants/parents/bridesmaids __Pack for honeymoon __Oversee set up of reception space __Get a hair cut __Get a couple’s massage with the bride __Make time to relax and get plenty of rest __Make sure tuxedos have been picked up __Have facials, skin treatments, waxing __Arrange for rental returns completed
The Wedding Day
__Have a good, healthy breakfast __Give best man the officiant’s fee in a sealed
envelope.
__Allow 2 hours for you and attendants to get __Drink plenty of water ready __Share a toast with best man for good luck! __Pay the florist __Be happy – It’s your wedding day! __Make sure best man has bride’s ring and marriage license __Give your bride a great big smile when you see her!
Wedding Party Checklist Members of the Wedding Party will be responsible for paying for their attire, and transportation to the wedding. There will be a designated wedding party table at the reception. Maid of Honor Bridesmaids Mother-of-the-Bride Help bride plan her wedding Help address wedding Be the perfect hostess Help address and mail-out invitations Help plan the wedding, invitations. Attend pre-wedding parties Help develop a budget Host the bridal shower Plan the games for the bridal Meet with the event vendors Keep DIY projects on task shower. throughout the planning Help the bride have fun! Plan the bachelorette party process. Attend the rehearsal dinner, Be available for dress fittings, Contribute to the budget Oversee the duties of the and shopping for accessories Plan and pay for the flower girl(s), bridesmaids, Assist with any DIY projects engagement party and ring bearer. Make sure Help decorate the reception Provide a list of names and their attire is ready before the hall the day before the addresses for the guest list wedding wedding Help the bride find the perfect Make sure the bride is on Attend the wedding rehearsal wedding dress, time for the wedding and the rehearsal dinner Help find the perfect site for ceremony Make sure your bridesmaid’s the reception Help the bride look her best dress, accessories, and after Attend dress fittings throughout the day, hold her wedding attire are organized Coordinate your attire with train, smooth out her dress and ready before the wedding the mother-of-the groom Make a checklist of all of the day. Help with any family traditions items the bride will need to Be available to run errands being incorporated into the take with her on the day before and the day ceremony Make an emergency kit of of the wedding. Attend the bridal shower. items like; safety pins, needle Assist with hair and make-up Buy any special gift(s) for the and thread, mints, bottled Be dressed and on time for bride in advance water, etc. the wedding ceremony. Attend the rehearsal, and Look your best, and smile as Pose for photographs after rehearsal dinner you walk down the the ceremony Be dressed and to the processional Assist the guests ceremony on time Keep the wedding ring in a Dance with single guests at Stand in reception line after safe place the reception the ceremony Hold the bride’s bouquet Help with gifts i Pose for photographs during the ceremony Help with any clean up Greet guests at the reception Provide your signature on the Be ready to dance with the wedding license, as a witness Groom to the ceremony Host a post-wedding brunch Welcome guests for groom’s family, wedding Prepare a toast for the party, and friends and family reception Keep a tissue on hand just in Dance with guests at the case. reception. Enjoy your daughter’s special Help the bride with her attire day! after the wedding Help store the couple’s wedding gifts after the reception
Father-of-the-Bride Flower Girl Father-of-the-Groom Help to plan the wedding Attend your dress fitting Help the Groom with wedding Help to develop a budget Plan to attend the bridal planning Meet with the event vendors shower, and help the bride Help the Groom’s develop a Contribute to the bride’s with her gifts budget budget Help decorate for the Contribute to the wedding Reserve a block of hotel wedding reception budget rooms for out-of-town guests Plan to attend the rehearsal Attend the first engagement Pick up guests at the airport and rehearsal dinner with party Attend your tuxedo fitting your parents Plan and pay for a second Take a few dance lessons You will practice walking engagement party for and practice dancing with the down the aisle during the Groom’s family and friends bride before the reception. rehearsal ceremony Attend your tuxedo fitting Select the music for the Make sure your dress, shoes Plan and pay for rehearsal father/daughter dance. and accessories, are dinner Buy any special gift(s) for the organized and ready before Help decorate before the bride in advance the wedding day. rehearsal dinner Help decorate for the Be dressed and on time for Attend the rehearsal, and wedding reception the wedding ceremony. rehearsal dinner Plan to attend the rehearsal Make sure you have your Purchase any special gift(s) and rehearsal dinner flower basket for the groom in advance of Practice walking the bride Follow the instructions of the the ceremony down the aisle Maid of Honor. She will help Help your son with any family Make sure your tuxedo, you with your duties traditions he might want to shoes and accessories, are Pose for photographs incorporate into the ceremony organized and ready before Attend the wedding reception Make sure your tuxedo, the wedding day. with your parents accessories and any other Be dressed and ready to Be prepared to blow bubbles items are ready the night escort the bride to the at the bride and groom as before the ceremony wedding ceremony, making they leave for the evening. Keep some mints in your sure she arrives on time. pocket Have a gratuity ready for the Escort the Mother-of-the limo driver Ring Bearer Groom down the aisle Walk the bride down the aisle Stand in reception line after Walk with the mother-of-the- Attend Tux/Suit Fitting the ceremony bride in the recessional Help Decorate for Rehearsal Pose for photographs Stand in the receiving line Dinner Greet guests at the reception after the ceremony Attend the rehearsal and Be ready to dance with the Pose for photographs rehearsal dinner with your Bride and guests Greet guests at the reception parents Host a post-wedding brunch Make welcoming comments Practice walking down the for groom’s family and friends for the guests and groom’s aisle with ring pillow family before the reception Be dressed and on time for begins the wedding ceremony Be ready for the Pose for photographs father/daughter dance Attend the wedding reception Make sure the limo is ready with your parents for the bride and groom’s Be prepared to blow bubbles departure. as the bride and groom leave for the evening.
Best Man Groomsmen and Ushers Mother-of-the-Groom Assist the groom with his Be available for your tuxedo Help the Groom plan the attire, and wedding attire for fitting, and to pick up your tux wedding his attendants before the wedding Help the Groom’s develop a Oversee the duties of the ring Help plan the bachelor party, budget bearer, ushers, and and attend the bachelor party Contribute to the wedding groomsmen during the Assist the Groom, and Best budget wedding rehearsal, and Man with any pre-wedding Attend the first engagement wedding day, making sure planning they may need help party (traditionally given by their attire is ready before the with Bride’s family) ceremony. Help decorate before the Plan and pay for a second Attend the rehearsal dinner rehearsal dinner. engagement party for Plan the bachelor party Attend the rehearsal and Groom’s family and friends Make sure the groom is rehearsal dinner. Supply a list of names and dressed and at the wedding Review the addresses for the guest list ceremony on time Groomsmen/Usher’s guide. Attend your dress fittings Keep mints in your pocket for Practice seating guests Plan the rehearsal dinner the Groom. during the rehearsal along with the father-of-the Make sure the Groom has the Head Usher: Be familiar with groom wedding license with him – family and guests that require Help decorate before the and bring an extra pen for special seating. rehearsal dinner signatures Ushers help hand out Attend the rehearsal, and Be prepared to issue programs as guests walk in rehearsal dinner payment for services that are Be available to run errands Help your son with any family the responsibility of the the day before and the day of traditions he might want in the groom; such as, the wedding ceremony Wedding ceremony Make sure you are dressed Keep some tissue on hand officiant and on time for the wedding Walk down the aisle after the Tip(s) for the driver ceremony. Mother-of-the-bride has been Any other services to be Make sure designated guests seated paid for by the groom have received their Keep wedding ring in a safe Pose for photographs boutonnieres or corsages place Greet guests at the reception before they are seated Make sure the ushers and Be ready to dance with the The groom, best man, groomsmen are dressed and Groom and guests groomsmen, and ushers in place before the ceremony Host a post-wedding brunch should all have a boutonniere begins for groom’s family and friends pinned on their left lapel. Provide your signature on the Pose for photographs wedding license, as a witness Help carry flowers from the Drive the bride and groom to ceremony to the reception the reception, if a driver has Assist guests at the reception not been hired Be available to dance with Help to welcome guests single guests at the reception Have a toast prepared Help load gifts into car, Dance with the bride, mother Help with any clean-up of the bride and guests Return your tuxedo, the day Return the Groom’s tuxedo after the wedding. the day after the wedding
Organize the return of
tuxedos for the groom’s
attendants
Wedding Fun Facts and Traditions
Have you ever wondered why the bride tosses the bouquet? Or where the idea of having a best man came from?
Maybe you have had the opportunity to attend a wedding that embraced different cultural traditions from your own, and you wondered why they included certain ceremonies into their wedding.
Here are some fun facts around weddings and the traditions celebrated in various countries.
Bachelor Party This tradition goes back to ancient history. As early as the 5th century B.C., it is believed that the ancient Spartans were the first to make a celebration out of the groom’s last night as a single man. Spartan soldiers held a dinner in their friend’s honor and made toasts on his behalf. Since then, the events have generally grown more raucous. Best Man Runaway brides have been around for quite some time, because the best man's former duty was to make sure the bride didn't escape during the ceremony. Sometimes he was even asked to kidnap her. Yes, kidnap her. Reference to the “best man” didn’t always refer to the groom’s best friend, but rather the best man to get the job done!
Bridesmaids
In early Roman times, bridesmaids would line up to form somewhat of a protective shield while walking the bride to the groom's village. The group of women, who were similarly dressed, were expected to intervene if any vengeful paramours tried to hurt the bride or steal her dowry
Egypt
Egyptian women pinch the bride on her wedding day for good luck.
Germany
In Germany, newlyweds must put their bond to the test b working together to saw a long in half in front of all of their guests. This is done to show the bride and groom’s ability to work together and face the challenges they may face throughout their marriage.
Giving Away the Bride
The tradition of the father giving away his daughter has its roots in the days of arranged marriages. Daughters in those times were considered their father's property. It was the father's right to give his child to the groom, usually for a price. Today a father giving away his daughter is a symbol of his blessing of the marriage. All that Gold
Seventeen tons of gold are made into wedding rings ear year in the United States.
Guatemala
At a Guatemalan wedding reception, the mother of the groom breaks a white bell to welcome the newlyweds to the party. The bell, filled with flour, rice, and grains, is meant to bring luck and prosperity.
India
In a traditional Indian wedding, the bride’s sisters will play a trick on the groom by stealing his shoes once he enters the wedding tent. The groom must bribe the sisters to return his shoes before he exits.
Japan
San-san-kudo is a beloved Japanese tradition where the bride and groom take three sips each from three flat sake cups, after which their parents do the same, bonding the families together.
Kenya
As the bride and groom leave the village, the father of the bride spit on his daughter’s head and chest so as not to jinx their good fortune.
Milk Bath
In Morocco, women take a milk bath to purify themselves before their wedding day.
Navajo
To begin a traditional Navajo wedding ceremony, the groom and his family and friends traditionally enter a Hogan and sit on the west side facing the east. They enter the Hogan clockwise.
Ring Finger
Engagement rings are worn on the fourth finger of the left hand because in ancient Rome it was once thought that a vein in that finger led directly to the heart.
Sapphires
In the symbolic language of jewels, a sapphire in a wedding ring means marital happiness.
Scotland
Taken out on the day before their wedding, the bride and groom are plied with alcohol, and covered in treacle, ash, feathers, and flour by friends and family. The celebratory mess was originally carried out to avoid evil spirits and bring good luck.
Something Old, Something New, Something Borrowed, Something Blue, and a Sixpence in Your Shoe
"Something old" represents the bride's link to her family and the past. "Something new" represents hope for good fortune and success in the future. "Something borrowed" usually comes from a happily married woman and is thought to lend some of her good fortune and joy to the new bride. "Something blue" is a symbol of love, fidelity, and purity of the bride. A sixpence in her shoe is to wish the bride wealth in her future life. South Africa
It is traditional for the parents of the bride and groom to bring fire from their own fireplaces to the home of the newlyweds. The bride and groom use the flames provided to ignite the hearth in the new home together.
Tossing the Garter and Bouquet
Originating in England, women used to try to rip pieces of the bride’s dress and flowers in order to obtain some of her good luck. To escape from the crowd the bride would toss her bouquet and run away. The garter was also used as an alternate piece of attire to avoid having the bridal dress ripped. As far back as the 14th century in Europe and France, it was considered good luck if you were to catch the garter.
Tying the Knot
Celtic, Hindu, and Egyptian weddings all embrace tying the bride and groom’s hands together to demonstrate the couple’s commitment to each other and their new bond as a married couple.
The Veil
Ancient Greeks and Romans thought the veil protected the bride from evil spirits. Brides have worn veils ever since.
Wedding Cake
The tradition of a wedding cake comes from ancient Rome, where revelers broke a loaf of bread over a bride's head for fertility's sake. Prior to the 18 th century, wedding cakes were considered a luxury item and a sign of social status. The bigger the cake the higher the social standing . Wedding cakes have been present at wedding ceremonies for centuries. The wedding cake was originally known as the bride’s cake therefore the color white became common because the cake needed to reflect the bride. The cake was originally intended to be distributed among the guests by only the bride because consuming the cake would ensure fertility..
Wedding Destinations
Las Vegas is the top wedding destination in the United States with over 100,000 wedding a year, followed by Hawaii at 25,000 weddings a year.
The White Wedding Dress
Throughout history brides from around the world have worn varying styles and colors of the wedding dress as it was deemed appropriate to their cultural traditions and social status. Although white was worn by brides in previous history, it became more popular in the 19th century after Queen Victoria of England broke with the traditional colored gown and opted for a white wedding gown, trimmed with lace and orange flower blossoms as a sign of fertility.
Although we often associate the white wedding gown as a sign of purity, history shows that white was originally worn as a sign on one’s wealth, worn primarily by nobility.
Wedding Packages*
Full-Service Wedding Package All -Inclusive Wedding Package for the Bride and Groom who would like planning and assistance from pre-planning to post-ceremony close-out
Partial Planning Wedding Package For the couple who know what they want, but aren’t quite sure how to get there. We will provide professional guidance and advice, and day-of services. Day-Of-Wedding Package This package is for the couple who already have their wedding plans in place, and would like a professional wedding planning to take over on the day of the wedding
Getting Started Wedding Package This package will give you the tools you need to plan your own wedding, with a bit of guidance Services not included in our packages: from a professional wedding planner - Pick up/Deliver of wedding party attire - Wedding Design - Wedding Website Design A La Carte Wedding Package - Pre-Ceremony Event Planning (engagement party, bridal shower, bachelor party, etc.) This package allows you to customize your - Obtain Marriage License wedding by selecting additional services provided - Travel Arrangements for Out-of-Town Guests by our staff. Pricing is based on individual service - Attire Pick Up and Delivery Services selected - Ceremony Attendants - Security Services *All wedding packages are based on 150 guests. - Post Ceremony Clean-Up Weddings with more than 150 guests will result in additional - Vendor/Venue contracts, deposits, payments, fees. fees, or liability related to your vendor contract(s)
Full-Service Wedding Package
Pricing from $4,000 – Contact us to discuss your wedding! This package is for couples who want guidance from beginning to end. Incorporate all of your ideas, thoughts, and dreams without all of the stress.
Pre-Planning Getting Off the Ground! (18 mos. to 12 mos. Prior) (12 mos. to 9 mos. Prior) (33% deposit required upon signing of contract) (33% deposit required upon signing of contract)
- 1 – 2 hr. Consultation with Client - 1 – 2 hr. Consultation with Client - Review Wedding Package - Book the venue(s) and vendors - Review additional options - Assist in launching wedding web-site - Complete client in-take forms - Send out Wedding Party Expectations - Sign contract and collect deposit - Establish guest list/#of guests - Wedding planning templates - Order invitations - Develop a Budget - Send out invitations/save the date/thank you - Budget Template notes - Help launch wedding web-site - Establish seating chart/venue floor plan - Vendor Referrals - Establish gift registries - Venue Selections - Order party favors - Book Vendor Appointments - Meet with venue managers and vendors - Review Vendor Contracts - Set up venue appointments for client - Publish Engagement Announcements - Track RSVP responses - Develop Wedding Planning Timeline - Set the menu - On-line Wedding Planning Calendar - Order the Flowers and Centerpieces - Provide expert wedding planning advice in - Develop Wedding Ceremony Schedule etiquette, avoiding mishaps, time management, - Musical Score for wedding ceremony etc. - Send Musical Score to musicians - Establish Reception Schedule of Events - Send Reception Schedule to Vendors - Review Photographer/Videographer Timelines - Create “Day-of” Timeline - Send out “Day-of” Timeline, and ceremony schedules to all vendors, bridal party, attendants, and family and friends, as needed - Check in with vendors – timeline, changes, head count, etc. - Regular “check-in” with the client to see how things are going - Be available to client during normal business hours for any questions, advice, concerns, modifications
Final Planning Day-Of Coordination (Final Balance Due 2 Weeks Prior to Event) My assistant and I will be available to our client a max- mum of 12 hours on the day of the wedding. We will be in 1 – 2 hour final planning meeting to go over final constant contact with the client, bridal party, venue, and details, final guest list, review “Day-Of” Time Line, vendors to keep the day of the wedding running smoothly. review budget/any balances due to vendors. Contingency plans will be followed should any mishaps Follow up with all venue(s) and vendors with any occur, and we will handle any mishaps to the best of our changes, guest count, timelines, etc. ability. Deliver guest welcome baskets to hotel Deliver dressing room snack baskets to hotel Pre Ceremony Re-confirm transportation services Set/print the programs Client Wake-up Call Complete final seating chart and place cards POC for all vendors throughout the day Confirm receipt of all ceremony items, party Receive and distribute flowers to wedding party favors, special ceremony items, etc. Help wedding party with a dressing room mishaps Processional, and recessional guidelines to Direct client and guests to available transportation wedding party, attendants, family and friends Wedding day emergency kit Confirm final vendor payments have been made Greet officiant, musicians, any attendants, etc. Final tip/final payment envelopes for vendors Distribute vendor tip envelopes Re-confirm vendor appointments the day before Give programs to ushers In-case of emergency plan Visit venue(s) to view final set up for event. Wedding Ceremony Oversee ceremony rehearsal and dinner . Assist wedding party through wedding ceremony l **Services not included in this package: Make sure guests have a map to reception Help gather wedding party for photos - Pick up/Deliver of wedding party attire - Wedding Design Wedding Reception - Wedding Website Design - Pre-Ceremony Event Planning (engagement Be at venue to greet vendors/direct set up party, bridal shower, bachelor party, etc.) Contact vendors 2 hours prior to confirm delivery - Obtain Marriage License Make sure all reception items are in place - Travel Arrangements for Out-of-Town Guests Make sure attendants are in place to greet guests - Attire Pick Up and Delivery Services Review timeline with DJ/MOC - Ceremony Attendants Keep all events running smoothly and on time - Security Services Help assist guests with any questions or concerns - Post Ceremony Clean-Up Make sure all gifts are being handled by assigned - Vendor/Venue contracts, deposits, payments, attendant fees, or liability related to your vendor contract(s) Help gather up client personal items and box up - for transport
Post Ceremony
Assist with thank-you card mail-out Final lunch or coffee with client to say thank you! Customer Survey
Partial Planning Package Pricing from $2,500 – Let us know how we can customize your wedding! For the couple who know what they want, but aren’t quite sure how to get there. We will provide professional guidance and advice, and day-of services.
Prior to the Wedding (6 weeks prior) 15 additional planning hours to help with Venue Selection Budget Assistance RVSP’s Additional Day-of Coordination Hours 1 – 2 hour final planning meeting to go over final details, final guest list, review “Day-Of” Time Line, review budget/any balances due to vendors.
Follow up with all venue(s) and vendors with any changes, guest count, timelines, etc. Direct client and guests to available transportation Deliver guest welcome baskets to hotel Wedding day emergency kit Deliver dressing room snack baskets to hotel Greet officiant, musicians, any attendants, etc. Re-confirm transportation services Distribute vendor tip envelopes Set/print the programs Give programs to ushers Complete final seating chart and place cards Confirm receipt of all ceremony items, party Wedding Ceremony favors, special ceremony items, etc. Assist wedding party through wedding ceremony l Processional, and recessional guidelines to Make sure guests have a map to reception wedding party, attendants, family and friends Help gather wedding party for photos Confirm final vendor payments have been made Final tip/final payment envelopes for vendors Wedding Reception Re-confirm vendor appointments the day before Be at venue to greet vendors/direct set up In-case of emergency plan Contact vendors 2 hours prior to confirm delivery Visit venue(s) to view final set up for event. Make sure all reception items are in place Oversee ceremony rehearsal and dinner Make sure attendants are in place to greet guests Provide expert advice Review timeline with DJ/MOC Continuous contact with client Keep all events running smoothly and on time Help assist guests with any questions or concerns Day-Of Coordination Make sure all gifts are being handled by assigned - Wedding Planner and one assistant available a attendant maximum of 12 hours on the day of the wedding. Help gather up client personal items and box up - POC for client, bridal party, venue, and vendors for transport - Contingency plans will be followed to avoid mishaps - to the best of our ability. Post Ceremony - Assist with thank-you card mail-out Pre Ceremony Final lunch or coffee with client to say thank you! Client Wake-up Call Customer Survey POC for all vendors throughout the day Receive and distribute flowers to wedding party For a list of services not included in our packages, please visit Help wedding party with a dressing room mishaps [email protected]
Day-of Wedding Coordination Pricing from $1,800 – Let us take care of the details! This package is for the couple who already have their wedding plans in place, and would like a professional wedding planning to take over on the day of the wedding
Prior to the Wedding Day-Of Coordination (6 weeks prior) - Wedding Planner and one assistant available a maximum of 12 hours on the day of the wedding. 1 – 2 hour final planning meeting to go over final - POC for client, bridal party, venue, and vendors details, final guest list, review “Day-Of” Time Line, - Contingency plans will be followed to avoid review budget/any balances due to vendors. mishaps - to the best of our ability. Follow up with all venue(s) and vendors with any changes, guest count, timelines, etc. Pre Ceremony Deliver guest welcome baskets to hotel Deliver dressing room snack baskets to hotel Client Wake-up Call Re-confirm transportation services POC for all vendors throughout the day Set/print the programs Receive and distribute flowers to wedding party Complete final seating chart and place cards Help wedding party with a dressing room mishaps Confirm receipt of all ceremony items, party Direct client and guests to available transportation favors, special ceremony items, etc. Wedding day emergency kit Processional, and recessional guidelines to Greet officiant, musicians, any attendants, etc. wedding party, attendants, family and friends Distribute vendor tip envelopes Confirm final vendor payments have been made Give programs to ushers Final tip/final payment envelopes for vendors Re-confirm vendor appointments the day before Wedding Ceremony In-case of emergency plan Visit venue(s) to view final set up for event. Assist wedding party through wedding ceremony l Oversee ceremony rehearsal and dinner Make sure guests have a map to reception Provide expert advice Help gather wedding party for photos Continuous contact with client Wedding Reception
For a list of services not included in our packages, please visit Be at venue to greet vendors/direct set up Contact vendors 2 hours prior to confirm delivery [email protected] Make sure all reception items are in place Make sure attendants are in place to greet guests Review timeline with DJ/MOC Keep all events running smoothly and on time Help assist guests with any questions or concerns Make sure all gifts are being handled by assigned attendant Help gather up client personal items and box up for transport
Post Ceremony
Assist with thank-you card mail-out Final lunch or coffee with client to say thank you!
Getting Started Planning Package Pricing from $500 – Let us help you plan your wedding! This package will give you the tools you need to plan your own wedding, with a bit of guidance from a professional wedding planner
Prior to the Wedding
Meet with one of our certified Wedding Event Specialists for one to two hours to go over the basics of wedding planning and how to create a timeline. Receive one of our Wedding Tool Kits. This binder contains many templates, and ideas to help you organize your wedding, including a budget template, etiquette advice, wedding check lists, and much more Preferred Vendor List Stay in contact with us, we are here to help!
For a full list of our wedding planning packages, please visit:
A La Carte Planning Packages Customized Pricing – Create a custom package to fit your needs!! This package allows you to customize your wedding by selecting additional services provided by our staff. Pricing is based on individual service selected. All prices are subject to change.
Wedding Design Packages starting at $500
Wedding Website Design Starting at $300
Design & Printing of:
. Save the Date Postcards Starting at $50 . Place Cards/Name Cards Starting at $50 . Seating Chart Starting at $25 . Ceremony Programs Starting at $50 . Map Inserts Starting at $50 . Customized Mailing Labels Starting at $50
Pre-Ceremony Event Planning - . Engagement Party Packages Starting at $150 . Bridal Shower Packages Starting at $200 . Bachelor/Bachelorette party Packages Starting at $150
Attire Pick Up and Delivery Services $50 per incident
Professional Ceremony Attendants “Day Of “ $120 per attendant for 8 hours
Table Centerpiece Design Price Based on Design & Materials
Post-Ceremony Clean-Up Starting at $25/hr./crew member
Destination Weddings
Destination weddings have become more and more popular for couples and their guests. Whether you want to experience a beach resort wedding, or visit one of our national parks, we will be more than happy to help you plan a fabulous destination wedding for you and your guests.
We require at least twelve-months of planning time to allow for adequate research, best pricing, and vendor contacts. The more time we have to plan, the more successful your event will be. If you have never been to your destination site before, you might consider a brief trip beforehand to select the perfect venue for your wedding.
Some international locations may require special licensing fees, and/or residency restrictions for non-residents.
As a Certified Wedding and Event Planning Specialist, I belong to an entire network of wedding planners who can help me find the best venues, vendors, and fun activities for the destination you have chosen. We will give your guests a variety of options for their hotel accommodations, as well as local hot spots and events that they can check-out while they are there!
Please schedule an appointment with us as soon as possible to start creating your awesome destination wedding @ www.sterlingeventsbydesign.com
Additional Services
Engagement Party: Beach Party Backyard BBQ with Lawn Games Location: Backyard with wooden deck Location: Backyard equipped for a BBQ Sea shell themed invitations. Attire: flip flops, khakis, BBQ themed invitations. floral skirts. Attire: Shorts, summer dresses, sandals. Outdoor seating. Seashell decorated candles and ocean Picnic Tables with red gingham tablecloths. blue table runners Grilled hamburgers, hot dogs, vegetables. Corn on the Fruit Kabobs, Fresh Fish and lemon cake menu. cob, coleslaw, baked beans, watermelon. Sangrias. Spiked Lemonade. Iced Tea. Ocean-Themed Scavenger Hunt Games: Volleyball, Croquet, Corn Hole, Kickball Sparklers and fireworks for evening entertainment
Viva la Fiesta! Farm to Table
Location: Spanish style patio or Hacienda with Spanish Location: Local Farm to Table restaurant or Backyard Garden Mason jar themed invitations Sombrero themed invitations. Attire: Jeans & White Shirt – Summer Dresses – Casual Attire: long colorful skirts, jeans brightly colored shirts. Tables: Long table with burlap and lace runners, Tables with brightly colored table cloths and big bright greenery and candles fresh cut flowers, bales of straw paper flowers Fresh vegetables, stir fry, vegie pizza, bruschetta, mini Build your own taco bar: fish, chicken, beef, tortillas, loaves of bread with butter guacamole, beans and rice Strawberry Shortcake Flan and Margaritas Wine, Iced Tea, Lemonade Games: Mexican Piñata, Sombrero Dance Games: Ring Toss, Corn Hole, Hay Ride
Bridal Shower: Kentucky Derby Tea Party Wine Tasting Party
Location: Winery or a Wine Lovers Home Location: Tea Party Room. Casino Wine Glass Themed invitations – Attire: Casual with racetrack Tables decorated with wine bottles, grapes, crates, bread Tea party themed invitations. sticks, and flowers Attire: Kentucky Derby Hats, white Chicken and Pasta, cheeses, crackers, salad gloves. Tiramisu Cake
Tables decorated with tea cups and Wine Coolers, Wine, Ice Water, Iced Tea, Expresso horse shoe/flower center pieces Sandwiches, finger foods, salad Games: Wine Tasting Game, Guess the # of Corks, Guess Fancy little cakes the Type of Wine
Mint Julips or Spiked Lemonade, iced tea, hot tea Games: Word Games, Kentucky Derby Trivia
Do It Yourself Mimosa Bar and Brunch Vegas Casino Night
Location: Mother of the Bride’s Home or Restaurant Location: House with Game Room or Local Casino Party Room Glittery Playing Card Invitations Peach Colored Party Invitations w/Champagne Glass. Attire: Glitz/Glam Shimmer and Shine Attire: Summer dresses/casual Tables: Hunter Green Table Runners with red and black casino chips and fake gold coins and playing cards spread over tables.
Food: buffet w/Hawaiian meatballs, pizza, sweet potato fries, egg rolls, vegetables and dip
Chocolate Cupcakes, Tables: Summer pastel flowers with teal table runners. Casino themed cookies Pearls. Glitter. Metallic Balloons
Brunch buffet: Eggs benedict, pastries, ham, waffles, Do It Yourself Martini Bar. strawberries, fresh fruit Irish Coffee, Soft Drinks Chocolate Cake or Assorted Puddings Games: Texas Hold ‘Em, Plinko, Card Match. Dice Roll Do It Yourself Mimosa Bar. Hot Tea. Iced Tea.
Games: Word Scramble, Trivia
Day of Service Contract (See next page)
Sterling Eve nts by Design
Address #1 Address #2 Phone #: Email: Web:
SAMPLE Wedding/Event Planner Consulting & Services Agreement
This Agreement is made effective ______by and between Sterling Events by Design (“SEBD”), of (Address, City, State)______, and ______Bride (“Client”), of (Address, City, State) ______, and ______,Groom (“Client”), (Address, City, State) ______In this Agreement, the party who is contracting to receive services shall be referred to as “Client”, and the party who will be providing the services shall be referred to as “SEBD”. SEBD has a background in Wedding and Event Planning Services and will to provide services to the Client based on this background. Client desires to have services provided by SEBD. Therefore, the parties agree as follows: 1. DESCRIPTION OF SERVICES. Beginning on (date) ______, SEBD will provide the services (collectively, the “Services”) as referenced in the attached Exhibit A – Wedding Package Detail of Services.
2. PERFORMANCE OF SERVICES. The manner in which the Services are to be performed and the specific hours to be worked by SEBD shall be determined by SEBD. Client will rely on SEBD to work as many hours as may be reasonably necessary to fulfill SEBD’s obligations under this Agreement. Client acknowledges and agrees that SEBD may request information from the Client (i.e., guest lists, addresses, head count, etc.) that requires a timely response to fulfill the terms of this Agreement. If Client does not respond to such requests in a timely manner, SEBD has the right to discontinue further
services on this contract. Client will be responsible for payment of any services completed up to the date of Term notification.
3. PAYMENT. Client will pay a fee to SEBD for the Services in the amount of $______. This fee shall be payable as follows: - 34% of total due upon signature of this contract in the amount of $______- 33% 30 days prior to wedding date, or by date of ______, in the amount of $______- 33% is due to SEBD 2 weeks prior to event. Due date: ______, in the amount of $______
4. EXPENSE REIMBURSEMENT: SEBD shall be entitled to reimbursement from Client for the following “out-of-pocket” expenses, as they pertain to the completion of this Agreement: Travel Expenses: - Air Fare - Per Diem - Hotel Costs - Parking/Ground Transportation - Bridal Fair Guest Entrance Fees - Any “required” apparel rental fees, or out-of-pocket expenses for attire required by Client.
5. TERM/TERMINATION. This Agreement shall terminate automatically on (date) ______.
6. RELATIONSHIP OF PARTIES. It is understood by the parties that SEBD is an independent contractor with respect to Client, and is not an employee of Client. Client will not provide fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit, for the benefit of SEBD.
7. INJURIES AND INSURANCE. SEBD acknowledges SEBD’s obligation to obtain appropriate insurance coverage for the benefit of SEBD (and SEBD’s employees, if any). SEBD waives any rights to recovery from Client for any injuries that SEBD (and/or SEBD’s employees) may sustain while performing services under this Agreement and that are a result of the negligence of SEBD or SEBD’s employees.
8. INDEMNIFICATION. Client agrees to indemnify and hold harmless SEBD from all claims, losses, expenses, fees including attorney fees, costs, and judgments that may be asserted against SEBD that result from the acts or omissions of Client, Client employees, if any, and Client’s agents.
9. OWNERSHIP OF SOCIAL MEDIA CONTACTS. Any social media contacts, including “follower” or “friends” that are acquired through accounts (including, but not limited to email addresses, blogs, Twitter, Facebook, You tube, or other social media networks) used or created on behalf of Client are the property of Client. 10. NOTICES. All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when delivered in person or deposited in the United States mail, postage prepaid, addressed as follows:
IF for Client: Bride’s Address: ______Groom’s Address: ______Phone #: ______e-mail: ______Phone #: ______e-mail: ______IF for SEBD: Address: ______Phone #: ______e-mail: ______Such address may be changed from time to time by either party by providing written notice to the other in the manner set forth above. 11. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other agreement whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties.
12. AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing and signed by both parties.
13. SERVABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.
14. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this Agreement.
15. APPLICABLE LAW. This Agreement shall be governed by the laws of the State of New Mexico.
16. INTERRUPTION OF SERVICE. Either party shall be excused from any delay or failure in performance required hereunder if caused by reason of any occurrence or contingency beyond its reasonable control, including, but not limited to, acts of God, acts of war, fire, insurrection, laws proclamations, edits, ordinances or regulations, 17. ASSIGNMENT. SEBD agrees that it will not assign, sell, transfer, delegate or otherwise dispose of any rights or obligations under this Agreement without the prior written consent of Client. Any purported assignment, transfer, or delegation shall be null and void. Nothing in this Agreement shall prevent the
consolidation of Client with, or its merger into, any other corporation, or the sale by Client of all or substantially all of its properties or assets, or the assignment by Client of this Agreement and the performance of its obligations hereunder to any successor in interest or any Affiliated Company. Subject to the foregoing, this Agreement shall be binding upon and shall inure to the benefit of the parties and their respective heirs, legal representatives, successors, and permitted assigns, and shall not benefit any person or entity other than those enumerated above.
18. SIGNATORIES. This Agreement shall be signed on behalf of Client by ______, and on behalf of SEBD by ______, Owner and effective as of the date first above written. Client receiving services:
By: ______Date: ______Client Name:
By: ______Date: ______Client Name:
Sterling Events by Design Representative
By: ______Date: ______Representative Name/Title
EXHIBIT A WEDDING PACKAGE DETAIL OF SERVICES
Day-of-Wedding Services Package
The client has chosen the “Day-of-Wedding Services Package” (“Day-of-Services”) for up to 150 guests.
The Day-of-Wedding Services Package will include the following:
3-4 weeks prior to Wedding Date: - One – Two and one-half hour, face-to-face consultation to review the following: o Overall theme/vision for your wedding day o Venue selections and floor plan o Vendor selections and contracts o Guest list and seating chart o Budget o “Day of” timeline o Signing of Contract o Initial deposit collected - 10 consultations with you via telephone/email – within standard business hours of 8:00 a.m. – 5:00 p.m., Monday through Friday, and 8:00 a.m. – 12 noon on Saturdays. - Visit wedding and reception venues prior to ceremony - Development of day-of timeline - Review of musical score for wedding, as needed - Establish contact with vendors. Establish day-of contacts, phone #’s, email, etc. - Review all vendor contracts for contractual obligations of vendors
1 – 2 weeks prior to Wedding Day - Mail out timeline to wedding party and vendors - Follow-up phone calls and e-mails to vendors - One – Hour-long, face-to-face meeting with Client, if needed
Rehearsal of Wedding Ceremony - Up to four hours of rehearsal supervision/guidance, etc.
Day of Wedding & Reception - Up to twelve hours of on-site event coordination services will be provided. - One additional event manager on site for up to twelve hours of service - Liaison services between bridal party and vendors - On-site coordination and supervision at the ceremony site and during the reception on the day of your wedding - Assist in keeping wedding party, guests, and vendors on schedule - On-going, direct communication with vendors to ensure “on-time” delivery of services - Oversite of venue set-up per previous Client instructions - Collaboration with on-site coordinator, as needed - Assist with any “mishaps” that may come up in a professional manner
Please note that the Day-of Services does not include the following:
Wedding Design Wedding Related Errands; such as; Vendor Selection - Pick-up/deliver attire Vendor Contract Negotiations - Supplies and/or equipment Vendor Payment(s) - Documents Venue Selection - Table decorations, etc. Venue Set-Up Wedding party transportation Rehearsal Dinner Set-up Coordination of Guest Transportation Hotel Accommodations After-event cleaning services Invitations or Mailings Honeymoon travel arrangements Child care services Emergency and/or Security Services Long-distance travel expenses of WP* Any required attire/rental fees of WP* *Wedding Planner(s)/Event Manager(s)
Client Responsibilities:
- Please come to our initial consultation prepared to discuss the items outlined above. - Provide contact names, telephone numbers, and any scheduled timetables for all services providers involved in the wedding ceremony/reception no later than 14 days prior to the wedding/reception. - A copy of all vendor services agreements/contracts. - Guest list and total number of guests for wedding, and reception. - Notification of any changes in a timely manner.
Marriage License Requirements
The State of New Mexico Marriage License Requirements are listed below. You will want to be sure and contact your local County Clerk’s office well in advance of your wedding to fill out your Wedding License Application form, and file for your Marriage License.
To marry in New Mexico, the two parties may not be related within the degree prohibited by the State of New Mexico (NMSA 40-1-7). Both parties must appear in person and bring valid picture identification to the County Clerk’s Office to apply for a marriage license in New Mexico.
Both must be at least 18 years of age. Both need current legal pictured identification, or birth certificate. Both applicants need to be present. Blood tests are not required. Both applicants need proof of Social Security number (if an individual has been issued a SSN), such as a Social Security card, W-2 tax form, or tax return. Fee is $25, which can be paid with cash or the following credit cards: Discover, Visa, MasterCard and American Express. Payable at the time of application. Contact your local County Clerk’s office to confirm their acceptable form of payment. Marriage licenses are issued and valid immediately. Marriage licenses do not expire. If Under 18 o Parental consent if 16 or 17 years of age. o Court order if 15 years of age. Are you considered legally married if you only obtain a marriage license?
o No. In the State of New Mexico you have to have a ceremony conducted by an officiant, and the marriage license has to be signed by the officiant, the bride and groom, and two witnesses. You will then need to file your marriage license with the County Clerk’s office, typically within 90 days of the date of your wedding.
Who can officiate at your wedding? Anyone who is licensed, ordained, or certified to perform a ceremony can marry you.
IMPORTANT: If you are planning a destination wedding outside of New Mexico, be sure to confirm if the state or country you are getting married in will issue a license that is considered valid in New Mexico. Your local County Clerk’s office can help you with this information.
County Clerk’s Office - Contact Information:
Bernalillo County Clerk’s Office Valencia County Clerk’s Office
Office Location: Office Location: SE Corner of 5th & Marquette 44 Luna Ave. One Civic Plaza, NW Los Lunas, NM 8701 6th Floor – Room 6029 Albuquerque, NM 87103 Hours: Mon. thru Fri. 8 am – 5 pm Phone: 505-866-2073 Hours: Mon. thru Fri. 8 am – 5 pm Website: www.co.valencia.nm.us Phone: 505-468-1243 Website: [email protected] Mailing Address: P.O. Box 969 Mailing Address: Los Lunas, NM 87031 P.O. Box 542 Albuquerque, NM 87103-0542 Forms of payment: Cash, debit or credit card
Forms of payment: Cash, check, debit or credit Marriage license applications are available on line, or card can be picked-up in person.
Marriage license applications are available on line, or No appointment needed to get license. Walk-in’s can be picked-up in person. welcome.
No appointment needed to get license. Walk-in’s welcome.
Sandoval County Clerk’s Office Santa Fe County Clerk’s Office
Office Location: Office Location: 1500 Idalia Road 102 Grant Avenue Building D Santa Fe, NM 87501 Bernalillo, NM 87004 Hours: Mon. thru Fri. 8 am – 5 pm Hours: Mon. thru Fri. 8 am – 5 pm Phone: 505-986-6280 Phone: 505-867-7572 Website: www.santafecountynm.gov/clerk Website: [email protected] Mailing Address: Mailing Address: 102 Grant Avenue PO Box 40 Santa Fe, NM 87501 Bernalillo, NM 87004 Forms of payment: Cash only! Forms of payment: Cash, check, debit/credit card Marriage license applications available at the County Marriage license applications available at the County Clerk’s office, or e-mail for a copy. Clerk’s office, or e-mail for a copy. No appointment needed to get your license. No appointment needed to get your license.
Civil Ceremony Information Sheet
A Civil Ceremony is a non-religious, legal marriage ceremony presided over by a legal officiant rather than a religious one. Civil wedding ceremonies have become more and more popular over the last twenty years. Many couples opt for a civil ceremony for budgetary reasons, convenience, time restrictions, etc. A civil ceremony allows for couples of different religious backgrounds to have a ceremony without the religious requirements of either person’s faith. Civil ceremonies can be performed anywhere, the courthouse, a beach, a park, a hotel, etc., and are usually presided over by a judge, justice of the peace, or an officer of the court. The format of a Civil Wedding Ceremony is similar to a traditional ceremony, with a procession or call to order, opening remarks, exchange of vows and rings, pronouncement of marriage, and sealed with a kiss! Contact your local County Clerk’s office to apply for a marriage license You will need to have a copy of your marriage license, and two witnesses with you for the civil ceremony. The marriage license will need to be signed by the officiant, the bride and groom, and two witnesses. All marriage licenses have to be filed through the County Clerk’s office within ninty days of your wedding. If you are getting married at the County Courthouse, schedule an appointment through the County Clerk’s office. Most judges do not charge a fee, but confirm with your local County Clerk’s office before your wedding day. Please contact your local County Clerk’s office if you have any additional questions.
Officiant Contact Information:
Ceremonies by Rab Amor Ceremonies Life’s Moments www.ceremoniesbyrab.com www.Amorceremonies.com www.Lifesmomentsnm.com Ph: 505-341-4474 Ph: 505-453-8602 Ph: 505-328-7397 Hrs: 8am – 5 pm Monday thru Friday Serving Albuquerque and 5124 Roanoke Ave. NW Serving Albuquerque, Santa Fe surrounding areas. Albuq., NM 87120 and surrounding areas.
County Clerk’s Office - Contact Information:
Bernalillo County Clerk’s Office Valencia County Clerk’s Office
Office Location: Office Location: SE Corner of 5th & Marquette 44 Luna Ave. One Civic Plaza, NW Los Lunas, NM 8701 6th Floor – Room 6029 Albuquerque, NM 87103 Hours: Mon. thru Fri. 8 am – 5 pm Phone: 505-866-2073 Hours: Mon. thru Fri. 8 am – 5 pm Website: www.co.valencia.nm.us Phone: 505-468-1243 Website: [email protected] Mailing Address: P.O. Box 969 Mailing Address: Los Lunas, NM 87031 P.O. Box 542 Albuquerque, NM 87103-0542 Forms of payment: Cash, debit or credit card
Forms of payment: Cash, check, debit or credit Marriage license applications are available on line, or card can be picked-up in person.
Marriage license applications are available on line, or No appointment needed to get license. Walk-in’s can be picked-up in person. welcome.
No appointment needed to get license. Walk-in’s welcome.
Sandoval County Clerk’s Office Santa Fe County Clerk’s Office
Office Location: Office Location: 1500 Idalia Road 102 Grant Avenue Building D Santa Fe, NM 87501 Bernalillo, NM 87004 Hours: Mon. thru Fri. 8 am – 5 pm Hours: Mon. thru Fri. 8 am – 5 pm Phone: 505-986-6280 Phone: 505-867-7572 Website: www.santafecountynm.gov/clerk Website: [email protected] Mailing Address: Mailing Address: 102 Grant Avenue PO Box 40 Santa Fe, NM 87501 Bernalillo, NM 87004 Forms of payment: Cash only! Forms of payment: Cash, check, debit/credit card Marriage license applications available at the County Marriage license applications available at the County Clerk’s office, or e-mail for a copy. Clerk’s office, or e-mail for a copy. No appointment needed to get your license. No appointment needed to get your license.
Preferred Vendor List
Attire Beauty Cake Shops David’s Bridal La Belle Spa & Salon Cake Fetish ABQ Uptown – 2100 Louisiana Blvd., NE 10126 Coors Blvd, NW 2665 Louisiana Blvd., NE Albuquerque, NM 87110 Albuquerque, NM 87114 Albuquerque, NM 87110 www.davidsbridal.com www.labellaspasalon.com www.cakefettish.com 505-837-2800 505.88=99.5557 505-883-0670 Ann Matthews Bridal Smile White Now ABC Cake Shop 1620 Alameda Blvd., NW 5850 Eubank, NE 1830 San Pedro, NE Albuquerque, NM 87114 Albuquerque, NM 87111 Albuquerque, NM 87110 [email protected] https:ww//smilewhitenow.com www.abccakeshop.com 505-890-3736 505-508-5377 505-255-5080 Suits Unlimited Success Weight Loss Systems BitterSweets Bakery 5406 Menaul Blvd., NE 4919 Prospect Ave., NE 9401 Golf Course Rd., NW Albuquerque, NM 87110 Albuquerque, NM 87109 Albuquerque, NM 87114 https://suitsunlimited.net/ [email protected] http://www.bittersweetsnm.com/ 505-8838-1060 505-888-0797 505-899-3018 Caterer Cleaning Services Decorations/Design Special Touch Catering Xtreme Clean, LLC Simply Décor & Event Rentals 5200 Eubank Blvd, NE – Suite B-7 4009 Menaul Blvd., NE 1550 Tramway Blvd., NE Albuquerque, NM 87111 Albuquerque, NM 87110 Albuquerque, NM 87112 https://www.sptcatering.com/ www.xtremecleannm.com www.simplydecorandevents.com 505-294-2396 505-221-6440 505-463-2998 Monroe’s Mexican Restaurant For The LOVE 6051 Osuna Rd., NE www.fortheloveevents.com Albuquerque, NM 87109 505-553-5908 www.monoreschile.com 505-881-4224 DJ/Entertainment/Master of Ceremonies Hair & Make-up Health/Spa Good Times DJ Service The Vanity Make-up Rio Grande Body Works Albuquerque, NM 206 Dartmouth Dr., NE 1931 San Mateo Blvd, NE http://goodtimesdjservice.com/ Albuquerque, NM 87106 Albuquerque, NM 87110 505-363-5342 http://thevanitymakeup.com/wp/ www.riograndebodyworks.com 505-288-6827 505-366-1492 Pink Mustache Photo Booth Rental Christopher James Hair & Skin Green Reed Spa Albuquerque, NM 6121 Menaul Blvd, NE – Suite B 30 Rainbow Rd www.pinkmustachephotobooth.com Albuquerque, NM 87110 Albuquerque, NM 87113 505-480-1720 https://christopherjamessalon.com/ http://www.sandiacasino.com/spa/ 505-433-3966 505-796-7500
Florist Insurance Jeweler Albuquerque Florist Associated Insurance Professionals Shelton Jewelers 3121 San Mateo Blvd., NE 1429 Carlisle Blvd., NE 7001 Montgomery Blvd., NE Albuquerque, NM 87110 Albuquerque, NM 87110 Albuquerque, NM 87109 www.albuquerqueflorist.com http://www.aip-inc.com/ http://sheltonjewelers.com/ 505-881-3336 505-265-3704 505-881-1013 Officiant Party Favors/Gifts Party Rentals Amor Ceremonies My Wedding Favors Classic Party Rentals 1508 Washington St., NE www.myweddingfavors.com 8615 Alameda Park Dr., NE Albuquerque, NM 87110 Albuquerque, NM 87113 http://amorceremonies.com/ https://classicpartyrentals.com/ 505-453-8602 505-344-9907 Old Town Emporium American Tent Rentals 204 San Felipe St., NW 2110 Coors Blvd., SW - #4 Albuquerque, NM 87104 Albuquerque, NM 87121 http://abqoldtownemporium.com/ http://americatent1.wpengine.com/ 505-842-8102 505-247-2121 Photographer/Videographer Security Stationery Kevin’s Photography Security Resources Pennysmiths Paper 2414 Juan Tabo Blvd., NE 2921 Carlisle Blvd., NE 4022 Rio Grande Blvd., NE Albuquerque, NM 87112 Albuquerque, NM 87110 Albuquerque, NM 87107 http://kevinsphotography.net/ www.albuquerquenmsecurity.com www.pennysmiths.com 505-345-6322 505-273-8937 505-345-2353 Jessica Ash Photography & Film Funky Olive Invitations & Stationery 105 – 4th Street, NW 100 Arno St, NE – Suite A Albuquerque, NM 87102 Albuquerque, NM 87102 www.jessash.com/contact www.funkyolive.com 505-319-3252 Transportation Travel Agency Venues Albuquerque Limo Rio Grande Travel Center, Inc. Casa Rondena Winery 2300 Candelaria Rd., NE 4331 Wyoming Blvd., NE 733 Chavez Rd. Albuquerque, NM 87107 Albuquerque, NM 87111 Los Ranchos de Albuquerque, NM 87107 https://www.limoalbuquerque.com http://www.rgtravel.com https://www.casarondena.com/ 505-926-2007 505-292-7044 505-344-5911 Santa Fe Valet & Limo Service What a Trip! Travel & Cruise El Zocalo Plaza 827 Cam de Monte Rey 9316 Farragut Dr., NE 264 S. Camino del Pueblo Santa Fe., NM 87505 Albuquerque, NM 87111 Bernalillo, NM 87004 http://accentnewmexico.com/ 505-299-7006 www.elzocaloplaza.com 505-424-2171 505-867-8687
Bridal Show Data Sheet
Bridal Shows and Expos are a wonderful way to connect with vendors, review products and services, try samples, attend a fashion show and have a day out with your friends.
I would highly recommend that you attend at least one bridal show while you are still in the planning process.
To find an upcoming Bridal Show near you, Check out the following websites:
www.weddingguidenm.com/albuquerque-wedding-shows/
https://abqbride.com/ www.bspibridalshows.com
www.afwpi.com www.bridalshownearyou.com
www.bridal-shows.com www.weddingpages.com
www.greatbridalexpo.com www.bestbridalshow.com
Budgeting Toolkit
Wedding Budget Planner:
- See next page
Wedding Budget Planner
Number of Guests Invited: Final Number of Guests Confirmed: Estimated Actual Estimated Actual Apparel Ceremony Gown Clergy/Officiant Bridal Shoes Venue fee Bridal Slip Alter decorations Lingerie Chair/pew rental Hosiery Pew/chair decorations Jewelry Guest book/pen Bridal Headpiece/veil Ring bearer pillow Bridal gloves Flower girl basket Bridal dresses Uniy candle Bridesmaid accessories Aisle runner Bridal party shoes Ushers Groom's tux Gratuity Groomsmen tuxes Transportation Garters Musician Fees Gown preservation Total Ceremony Alterations Going-away outfit Estimated Actual Honeymoon clothes Rehearsal Dinner Children's apparel Caterer Total Apparel Bartender Liquor Estimated Actual Tables/chairs Flowers Decorations Brides bouquet Security Bridesmaids bouquets Music Corsages Sound system Boutonniere Guest parking Tall Floral Arrangements Dishes Reception centerpieces Centerpieces Altarpiece Linens Pew/chair bows Food Throw away bouquet Serers Flower girls' flowers Gratuity Total Flowers Total Rehearsal dinner
Photography/Videography Honeymoon Engagement Portraits Airfare Reception Accommodations Ceremony Passport Photo albums Rental Car Bridal Portraits Entertainment Photo Booth Misc. Videography Total Photography Total Honeymoon
Estimated Actual Estimated Actual Stationery Reception Newspaper Announcement Venue Fees Engagement party invites Parking permit Save the date cards Caterer/food Invitations Beverages Maps and direcions Liquor License RSVP cards Bartender Fees Thank you notes Security Fees Bridal Shower Invites Wedding Cake Groom's Day Out Extra Desserts Bachelorette Party Groom's Cake Bachelor Party Cake Knife Rehearsal dinner invites Cake Topper/Décor Wedding Programs Guest Book/Pen Place Cards Gratuities Extra Printing Misc. Servers/attendants Calligrapher Lighting Fees Address labels Draping/Backdrops Postage Table decorations Total Stationery Centerpieces Twinkle Lights Estimated Actual Other Decorations Rings/Jewelry Tables/Chairs Engagement Ring Linens Wedding Bands Dishes Engraving Fee Cutlery Bride's Necklace/Earrings Glassware Bride's Bracelet Napkins Groom's Cufflinks DJ/Band/M.O.C. Bridal Party Necklaces Bubbles/flower pedals Grrom's Attend. Cufflinks Wedding Card Box Total Jewelry Limo Service Shuttle Service Estimated Actual Child Care Gifts & Favors Total Reception Attendant Gifts Bride & Groom Gifts Estimated Actual Parent Gifts Miscellaneous Other Gifts Marriage License Party Favors Hair/Nails/Makeup Guest Gift Baskets/Bags Couple's Massage Total Gifts & Favors Total Misc. Estimated Actual Estimated Actual Subtotal Hotel Rooms Subtotal all categories Guest Rooms Wedding Planner Honeymoon Suite 10% of budget/flat fee Total Hotel Rooms TOTAL BUDGET
Sample Timeline of Payments Due:
12 Months Before 9 -12 Months Before
__Engagement Party Announcements __Officiant Deposit Fee.
__Engagement Party Costs __Catering Deposit
__Deposit for Professional Wedding Planner. __D.J./Master of Ceremonies Deposit
__Musicians Deposit(s) __Deposit for Primary Wedding Venue
__Deposit for Secondary Wedding Venue __Florist Deposit
(contingency plan) __Bridal Dress Deposit
__Deposit for Reception Venue __Bridal Party Dress Deposit
__Deposit for Photographer __Transportation Service Deposit
__Deposit for Videographer __Bridal Party accessories and shoes
__Hotel Deposits, if required __Website Design Fee
__Any Parking Permit Fees __Bartender Deposit __Security Deposits __Hair/Makeup Artist Deposit __Bridal Party Luncheon
6 - 9 Months Before 4 - 6 Months Before
__Wedding Website Feet __Order Wedding Invitations & Stationery __Bridal Suite Deposit (if required) __Passport Fees __Wedding Cake Deposit __Any Remaining Honeymoon Deposits __Honeymoon Deposit __Bride and Groom’s Night Out __Tuxedo Deposits __Hire bartender(s) and obtain liquor license __Mothers’ Dresses Deposit __Deposit for Rental Items (table, chairs, linens) __Hair/Make-up Deposit __Deposit for Draping/Lighting __Purchase wedding bands __Purchase Reception Accessories.
__Groomsmen’s’ Lunch __Purchase wedding favors
__Purchase Items for DIY projects __Postage for Save-the-Date Cards
3 Months Before 2 Months Before
__Bride & Groom Gift for Each Other __Purchase Gifts for Attendants and Parents __Engrave Wedding Rings __Deposit for Rehearsal Dinner __Finalize accommodations for guests __Purchase wedding insurance __Shop for any Additional Accessories (lingerie, __Dance Lessons jewelry, etc.) __Postage to Mail-out Invitations __Planning Luncheon with Bridesmaids __Purchase honeymoon clothes __Deposits for Bachelorette Party __Purchase clothes for shower/parties __Deposits for Bachelor Party __Purchase luggage for honeymoon __Final purchases for any DIY projects __Purchase __Night out with Friends
4 Weeks Before 4 Weeks Before __Buy Marriage License __Final Vendor Payments Due __Final Payment for Gown and Dresses __Ceremony Venue __Teeth Whitening __Reception Venue __Medical Check-Up __DJ/Master of Ceremonies __Purchase Final Reception Accessories __Musicians __Deposit to Board any Pets __Caterer
__Wedding Cake
__Draping/Lighting 10-Days Prior
__Officiant __Final Payment to Wedding Planner __Florist
__Bartender
__Security
2 Weeks Before 1 Week Before
__Final Travel Fees __Groom Hair/Facials __Salon/Spa Treatments __Final Items for Honeymoon __Hair/Makeup for Bridal Party __Items for Bridal Day Emergency Kit
__Any Remaining Items on Your To Do List __Snacks for Dressing Rooms
The Day Before The Wedding Day
__Couples’ Massage __Bridal Party Hair and Make-Up __Final Payment for Tuxedos if necessary __Groom’s Party Grooming __Manicures/Pedicures __Any Final Vendor Payments __Drinks with Wedding Party after Dinner __Gratuities for Vendors in Sealed Envelope __Any Boarding Fees for Pets __After Party Drinks with Friends
Ways to Save Money:
- Give yourself plenty of time to plan!
- Do your research – when are vendors most likely to offer the best discounts, etc.
- Map out your purchases, and take advantage of tax-free days, off-season discounts, discount coupons, etc.
- Rent a house for your wedding and lodging
- Don’t serve a sit-down meal. If you have your reception at a restaurant create your own limited guest menu. Most restaurants will work with you.
- Use a seating chart vs. individual seating cards.
- Find a unique venue that will allow for your wedding and reception, including your choice of vendors.
- Don’t pay for colored invitation liners – purchase colored envelopes instead.
- Use a postcard for guest RSVP’s – saves on printing and postage.
- Don’t get married on a Saturday. It is the most popular and expensive day of the week to get married on.
- Elope and throw a big party for your friends and family when you return
- Use more foliage in bouquets and floral arrangements. Adds volume, color, and costs less.
- Find a DIY centerpiece you love and invite the bridal party to a DIY day three months before the wedding. You can hang out with your friends a save on your centerpieces.
- Take a survey of skills your family and friends have who wouldn’t mind contributing to your big day. Everyone loves a wedding.
- Don’t overlook e-Bay and other web-sites that brides use to resale their perfectly good wedding items.
- Do your own thing, and keep your wedding within your budget. Today’s weddings are all about being individualized. Pinterest and other wedding web-sites have great ideas that can help.
Relationship Education
The staff at Sterling Events by Design wants your marriage to be a success, not just for the courtship and wedding, but for the rest of your lives! Think of your marriage as the biggest investment you will ever make. To help you keep your marriage happy and healthy, we are providing you with several premarital counseling services and resources that we hope you will take the time to explore. It will be one of the best investments you will ever make. Best Wishes – The Staff Sterling Events By Design Premarital Counseling: Dianna W. Allen, LPCC Elevation Counseling Dianna W. Allen Sandy Turner, MSW, LCSW 9301 Indian School Road, NE 3901 Louisiana Blvd., NE Suite 103-A Albuquerque, NM 87110 Albuquerque, NM 87112 505.888.1686 505.270.2201 [email protected] [email protected] www.diannaallencounseling.com Specializes in: -Premarital Counseling Specializes In: -Family Therapy - Relationship Counseling -Mental Health - Self-Growth - Mental Health - Self-Care
Relationship Center of Albuquerque Dr. Marji Prefontaine, Ph.D. 8505 San Diego Ct., NE Albuquerque, NM 87122 [email protected]
Specializes In: - Marriage and Family Therapy - Author of Self-Help Books
Premarital Reference Material: Practical Application of Relationship Skills www.PAIRS.com Highly acclaimed in the media by hundreds of satisfied couples for its success in teaching practical skills, fostering intimate connections, and building and rebuilding great relationships. Classes are available across the country and around the world
Couple Communication Program www.CoupleCommunication.com Best known as the originators and copyright holders of the Awareness Wheel which is the structure of any issue or situation and the foundation for clear talking skills
“Before You Say I Do” by H. Norman Wright and Wes Roberts A marriage preparation guide for couples. Building a Spiritual foundation for your life together. Available on Amazon.com
“Now that you are Engaged” by H. Norman Wright “Learn how to create the marriage you've always wished for with the principles in this classic bestseller, Now That You're Engaged. Getting married is one of the biggest commitments you can make in your entire life, so what do you want it to be like? What are your dreams and hopes for the future? Written for couples of all ages, Dr. H. Norman Wright illuminates key principles drawn from biblical wisdom, personal experience, and years of marriage counseling.” Available on Amazon.com