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Notice of Meeting of the Town of Okotoks Family and Community Support Services Advisory Committee Monday, January 16, 2017 at 5:00 P.M

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Notice of Meeting of the Town of Okotoks Family and Community Support Services Advisory Committee Monday, January 16, 2017 at 5:00 P.M NOTICE OF MEETING OF THE TOWN OF OKOTOKS FAMILY AND COMMUNITY SUPPORT SERVICES ADVISORY COMMITTEE MONDAY, JANUARY 16, 2017 AT 5:00 P.M. IN THE OKOTOKS MUNICIPAL CENTRE COUNCIL CHAMBER Ten (10) funding applications will be reviewed at this meeting. Projects will be rated and decisions for recommendations for the 2017 Grants to Community Organizations will be made on January 17, 2017. A AGENDA A.1 Call to Order A.2 Additions and/or Deletions A.3 Adoption Recommendation: That the agenda be adopted as presented/amended. B MINUTES OF PREVIOUS MEETING(S) B.1 Family and Community Support Services (FCSS) Advisory Committee Meeting Minutes held December 7, 2016 Encl. 1 Recommendation: That the minutes of the FCSS Advisory Committee Meeting held December 7, 2016 be adopted as presented. C PRESENTATION C.1 Rating Matrix for Family and Community Support Services 2017 Funding Applications Encl. 2 C.2 Family and Community Support Services (FCSS) 2017 Funding Requests Spreadsheet Encl. 3 C.3 5:00 p.m. Foothills Country Hospice Society Volunteer Services Betty George Amount Requested: $12,000 C.4 5:20 p.m. Foothills School Division Family School Liaison Counsellor Program Ryley Hatchard Amount Requested: $35,000 Family and Community Support Services Advisory Committee Notice of Meeting – January 16, 2017 Page 2 of 3 C.5 5:40 p.m. Literacy for Life Foundation Community Family Literacy Project Nicole Levesque, Sue Stegmeier Amount Requested: $12,000 C.6 6:00 p.m. Okotoks and District Seniors’ Club Program Facilitator Al Jenkins, Elida Raynor Amount Requested: $8,000 C.7 6:20 p.m. High River and District Parent Link Centre Okotoks Parent Link Drop In Stay and Play Michelle Kessel, Christine Scherer-Smith Amount Requested: $15,000 C.8 6:40 p.m. Foothills Special Needs Association for Parents and Siblings (SNAPS) Family Support Program Kathy Thornhill Amount Requested: $15,000 The Committee will take a break from 7:00 p.m. – 7:30 p.m. C.9 7:30 p.m. Christ the Redeemer Catholic Schools Connections Program Terri Dauter Amount Requested: $25,000 C.10 7:50 p.m. Junior Achievement South Alberta – Foothills Region Volunteer Facilitator Recruitment and Management Timmi Shorr Amount Requested: $2,000 C.11 8:10 p.m. Foothills Fetal Alcohol Society FASD Youth Prevention Project Paula Henheffer, Danna Ormstrup Amount Requested: $9,000 C.12 8:30 p.m. Roots of Empathy Foothills and Area Expansion Project Sarah Wood Amount Requested: $7,800 Family and Community Support Services Advisory Committee Notice of Meeting – January 16, 2017 Page 3 of 3 D CORRESPONDENCE D.1 Family and Community Support Services of Alberta (FCSSAA) Regional Meeting – Calgary/Bow River Meeting Minutes Encl. 4 Recommendation: That item D.1 be received as information. E NEXT MEETING DATES January 17, 2017 - 5:00 p.m. (funding presentations, supper provided) February 1, 2017 March 1, 2017 F ADJOURNMENT Recommendation: That the meeting adjourn at _______ p.m. UNADOPTED MINUTES OF THE TOWN OF OKOTOKS FAMILY AND COMMUNITY SUPPORT SERVICES ADVISORY COMMITTEE HELD ON WEDNESDAY, DECEMBER 7, 2016 IN THE OKOTOKS MUNICIPAL CENTRE COUNCIL CHAMBER COMMITTEE MEMBERS Lynnea Knight, Chair PRESENT Councillor Ken Heemeryck Lisa Argue Reilly Carlson Jean Clark Ashley Dreger Becky Fegan Jana Giger Melissa Whitney STAFF PRESENT Debbie Posey, Community Wellness Manager Sian Anderson, Recording Secretary A AGENDA A.1 Call to Order S. Anderson, Recording Secretary, called the meeting to order at 6:48 p.m. A.2 Elections of Chair and Vice Chair S. Anderson, Recording Secretary, called for nominations for Chair. L. Knight nominated A. Dreger for the position of Chair of the Family and Community Support Services Advisory Committee for the period ending October 31, 2017. There were no other nominations. MOTION: By M. Whitney that nominations for Chair cease. Carried Unanimously A. Dreger was elected and assumed the Chair. Family and Community Support Services Advisory Committee Unadopted Minutes – December 7, 2016 Page 2 of 4 Chair Dreger called for nominations for Vice Chair Chair Dreger nominated L. Knight for the position of Vice Chair of the Family and Community Support Services Advisory Committee for the period ending October 31, 2017. There were no other nominations. MOTION: By R. Carlson that nominations for Vice Chair cease. Carried Unanimously L. Knight was elected Vice Chair. A.3 Additions and/or Deletions The following amendments were made to the agenda: Removing item C.1 Okotoks Recreation Masterplan – S. Laurin Reordering items C.2 and C.3 to C.1 and C.2 Amending item F to read January 16, 2017, January 17, 2017, and January 18, 2017. A.4 Adoption MOTION: By L. Knight that the agenda be adopted as amended. Carried Unanimously B MINUTES OF PREVIOUS MEETING(S) B.1 Family and Community Support Services (FCSS) Advisory Committee November 2, 2016 MOTION: By J. Giger that the minutes of the FCSS Advisory Committee Meeting held on November 2, 2016 be adopted as presented. Carried Unanimously C NEW BUSINESS C.1 Family and Community Support Services (FCSS) 2017 Funding Decision Making Process D. Posey, Community Wellness Manager, provided an overview on the process for funding decision-making and presentations. The Committee reviewed the 2017 Funding Application Form, Funding Matrix and the summary of funding requests. Family and Community Support Services Advisory Committee Unadopted Minutes – December 7, 2016 Page 3 of 4 C.2 Round Table Discussion None MOTION: By M. Whitney that item C.1 be received as information. Carried Unanimously D REPORTS D.1 Councillor Update – K. Heemeryck Councillor Heemeryck reported on Council activities including 2017 budget deliberations, the On-It Regional Transit Pilot program, participation in the Prescription to Get Active (RxTGA) program placement, and the West Baseball Field. D.2 Community Wellness Manager Report – D. Posey D. Posey, Community Wellness Manager, reported on community activities including United Way Day at local McDonalds locations, attending the Family and Community Support Services Association of Alberta (FCSSAA) Conference and Annual General Meeting, 2017-18 Community Access Program contract, and the 2017 budget. D.3 Foothills Composite High School/Alberta High School of Fine Arts Youth Representative – B. Fegan B. Fegan reported on activities at the Foothills Composite High School/Alberta High School of Fine Arts including ongoing construction of the school modernization project, a bake sale fundraiser, and the Remembrance Day ceremony. D.4 Family and Community Support Services Association of Alberta (FCSSAA) Conference and Annual General Meeting (AGM) – R. Carlson, L. Knight and D. Posey R. Carlson, L. Knight and D. Posey provided information on their experience at the 2016 Power of Prevention Conference and the FCSSAA AGM. Each provided an overview of the sessions that they attended and reported on the discussion regarding resolutions at the AGM. MOTION: By B. Fegan that items D.1 to D.4 be received as information. Carried Unanimously Family and Community Support Services Advisory Committee Unadopted Minutes – December 7, 2016 Page 4 of 4 E CORRESPONDENCE E.1 Family and Community Support Services Calgary-Bow River Regional Spring Meeting Minutes E.2 Family and Community Support Services Association of Alberta Annual Report MOTION: By J. Clark that items E.1 and E.2 be received as information. Carried Unanimously F NEXT MEETING DATES January 16, 2017 – 5:00 p.m. Funding Presentations January 17, 2017 – 5:00 p.m. Funding Presentations January 18, 2017 G ADJOURNMENT MOTION: By J. Giger that the meeting adjourn at 9:01 p.m. Carried Unanimously A. Dreger, Chair S. Anderson, Recording Secretary APPLICATION FOR OKOTOKS FCSS PROGRAM FUNDING RATING SCALE Name of Program:__________________________________________ Maximum Points = 30 Maximum Points Scored Points 1. Does this application address a community need 5 that is clearly identified? 2. Does this applicant provide a unique service in our 2 community? 3. Did the application and presentation identify how 2 their expected outcomes fit with the FCSS mandate of prevention? 4. Has this applicant shown how they will achieve 5 their expected outcomes? 5. Has the applicant shown how they will measure 2 success? 6. How significant is the role of volunteers in this 3 organization? (score full points for good use of volunteers) 7. What other sources of funding is available to this 3 organization? (Full points if there are few other options) 8. What is the “reach” or value and impact of this 5 program? (Full points for good impact) 9. Is there potential for this agency to partner or work 3 more collaboratively to reduce overlap or duplication?(Score high if the project is not a duplication/agency works collaboratively.) Total Points 30 COMMENTS: FCSS Updated: December 15, 2016 2017 Family and Community Support Services Funding ORGANIZATION 2016 REQUESTED 2016 APPROVED 2017 REQUESTED 2017 RECOMMENDED Big Brothers Big Sisters of Calgary $ 35,450.00 $ 35,000.00 $ 62,053.00 and Area - Mentoring in Okotoks Christ the Redeemer Catholic $ 25,000.00 $ 25,000.00 $ 25,000.00 Schools - Connections Program Foothills Country Hospice Society - $ 12,000.00 $ 12,000.00 $ 12,000.00 Volunteer Services Foothills Fetal Alcohol Society - $ 4,500.00 $ 4,500.00 $ 9,000.00 FASD Youth Prevention Project Foothills Regional Victim Services Association - Victim Services $ 5,000.00 $ 5,000.00 $ 7,000.00 Program Foothills School Division - Family $ 35,000.00 $ 33,000.00 $ 35,000.00 School Liaison Counsellor Program Foothills School Division
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