NOTICE OF MEETING OF THE TOWN OF FAMILY AND COMMUNITY SUPPORT SERVICES ADVISORY COMMITTEE MONDAY, JANUARY 16, 2017 AT 5:00 P.M. IN THE OKOTOKS MUNICIPAL CENTRE COUNCIL CHAMBER

Ten (10) funding applications will be reviewed at this meeting. Projects will be rated and decisions for recommendations for the 2017 Grants to Community Organizations will be made on January 17, 2017.

A AGENDA

A.1 Call to Order A.2 Additions and/or Deletions A.3 Adoption

Recommendation: That the agenda be adopted as presented/amended.

B MINUTES OF PREVIOUS MEETING(S)

B.1 Family and Community Support Services (FCSS) Advisory Committee Meeting Minutes held December 7, 2016 Encl. 1

Recommendation: That the minutes of the FCSS Advisory Committee Meeting held December 7, 2016 be adopted as presented.

C PRESENTATION

C.1 Rating Matrix for Family and Community Support Services 2017 Funding Applications Encl. 2

C.2 Family and Community Support Services (FCSS) 2017 Funding Requests Spreadsheet Encl. 3

C.3 5:00 p.m. Foothills Country Hospice Society Volunteer Services Betty George Amount Requested: $12,000

C.4 5:20 p.m. Foothills School Division Family School Liaison Counsellor Program Ryley Hatchard Amount Requested: $35,000

Family and Community Support Services Advisory Committee Notice of Meeting – January 16, 2017 Page 2 of 3

C.5 5:40 p.m. Literacy for Life Foundation Community Family Literacy Project Nicole Levesque, Sue Stegmeier Amount Requested: $12,000

C.6 6:00 p.m. Okotoks and District Seniors’ Club Program Facilitator Al Jenkins, Elida Raynor Amount Requested: $8,000

C.7 6:20 p.m. and District Parent Link Centre Okotoks Parent Link Drop In Stay and Play Michelle Kessel, Christine Scherer-Smith Amount Requested: $15,000

C.8 6:40 p.m. Foothills Special Needs Association for Parents and Siblings (SNAPS) Family Support Program Kathy Thornhill Amount Requested: $15,000

The Committee will take a break from 7:00 p.m. – 7:30 p.m.

C.9 7:30 p.m. Christ the Redeemer Catholic Schools Connections Program Terri Dauter Amount Requested: $25,000

C.10 7:50 p.m. Junior Achievement South – Foothills Region Volunteer Facilitator Recruitment and Management Timmi Shorr Amount Requested: $2,000

C.11 8:10 p.m. Foothills Fetal Alcohol Society FASD Youth Prevention Project Paula Henheffer, Danna Ormstrup Amount Requested: $9,000

C.12 8:30 p.m. Roots of Empathy Foothills and Area Expansion Project Sarah Wood Amount Requested: $7,800

Family and Community Support Services Advisory Committee Notice of Meeting – January 16, 2017 Page 3 of 3

D CORRESPONDENCE

D.1 Family and Community Support Services of Alberta (FCSSAA) Regional Meeting – /Bow River Meeting Minutes Encl. 4

Recommendation: That item D.1 be received as information.

E NEXT MEETING DATES  January 17, 2017 - 5:00 p.m. (funding presentations, supper provided)  February 1, 2017  March 1, 2017

F ADJOURNMENT

Recommendation: That the meeting adjourn at ______p.m.

UNADOPTED MINUTES OF THE TOWN OF OKOTOKS FAMILY AND COMMUNITY SUPPORT SERVICES ADVISORY COMMITTEE HELD ON WEDNESDAY, DECEMBER 7, 2016 IN THE OKOTOKS MUNICIPAL CENTRE COUNCIL CHAMBER

COMMITTEE MEMBERS Lynnea Knight, Chair PRESENT Councillor Ken Heemeryck Lisa Argue Reilly Carlson Jean Clark Ashley Dreger Becky Fegan Jana Giger Melissa Whitney

STAFF PRESENT Debbie Posey, Community Wellness Manager Sian Anderson, Recording Secretary

A AGENDA

A.1 Call to Order

S. Anderson, Recording Secretary, called the meeting to order at 6:48 p.m.

A.2 Elections of Chair and Vice Chair

S. Anderson, Recording Secretary, called for nominations for Chair.

L. Knight nominated A. Dreger for the position of Chair of the Family and Community Support Services Advisory Committee for the period ending October 31, 2017.

There were no other nominations.

MOTION: By M. Whitney that nominations for Chair cease. Carried Unanimously

A. Dreger was elected and assumed the Chair. Family and Community Support Services Advisory Committee Unadopted Minutes – December 7, 2016 Page 2 of 4

Chair Dreger called for nominations for Vice Chair

Chair Dreger nominated L. Knight for the position of Vice Chair of the Family and Community Support Services Advisory Committee for the period ending October 31, 2017.

There were no other nominations.

MOTION: By R. Carlson that nominations for Vice Chair cease. Carried Unanimously

L. Knight was elected Vice Chair.

A.3 Additions and/or Deletions

The following amendments were made to the agenda:  Removing item C.1 Okotoks Recreation Masterplan – S. Laurin  Reordering items C.2 and C.3 to C.1 and C.2  Amending item F to read January 16, 2017, January 17, 2017, and January 18, 2017.

A.4 Adoption

MOTION: By L. Knight that the agenda be adopted as amended. Carried Unanimously

B MINUTES OF PREVIOUS MEETING(S)

B.1 Family and Community Support Services (FCSS) Advisory Committee November 2, 2016

MOTION: By J. Giger that the minutes of the FCSS Advisory Committee Meeting held on November 2, 2016 be adopted as presented. Carried Unanimously

C NEW BUSINESS

C.1 Family and Community Support Services (FCSS) 2017 Funding Decision Making Process

D. Posey, Community Wellness Manager, provided an overview on the process for funding decision-making and presentations. The Committee reviewed the 2017 Funding Application Form, Funding Matrix and the summary of funding requests.

Family and Community Support Services Advisory Committee Unadopted Minutes – December 7, 2016 Page 3 of 4

C.2 Round Table Discussion None

MOTION: By M. Whitney that item C.1 be received as information. Carried Unanimously

D REPORTS

D.1 Councillor Update – K. Heemeryck

Councillor Heemeryck reported on Council activities including 2017 budget deliberations, the On-It Regional Transit Pilot program, participation in the Prescription to Get Active (RxTGA) program placement, and the West Baseball Field.

D.2 Community Wellness Manager Report – D. Posey

D. Posey, Community Wellness Manager, reported on community activities including United Way Day at local McDonalds locations, attending the Family and Community Support Services Association of Alberta (FCSSAA) Conference and Annual General Meeting, 2017-18 Community Access Program contract, and the 2017 budget.

D.3 Foothills Composite High School/Alberta High School of Fine Arts Youth Representative – B. Fegan

B. Fegan reported on activities at the Foothills Composite High School/Alberta High School of Fine Arts including ongoing construction of the school modernization project, a bake sale fundraiser, and the Remembrance Day ceremony.

D.4 Family and Community Support Services Association of Alberta (FCSSAA) Conference and Annual General Meeting (AGM) – R. Carlson, L. Knight and D. Posey

R. Carlson, L. Knight and D. Posey provided information on their experience at the 2016 Power of Prevention Conference and the FCSSAA AGM. Each provided an overview of the sessions that they attended and reported on the discussion regarding resolutions at the AGM.

MOTION: By B. Fegan that items D.1 to D.4 be received as information. Carried Unanimously

Family and Community Support Services Advisory Committee Unadopted Minutes – December 7, 2016 Page 4 of 4

E CORRESPONDENCE

E.1 Family and Community Support Services Calgary-Bow River Regional Spring Meeting Minutes E.2 Family and Community Support Services Association of Alberta Annual Report

MOTION: By J. Clark that items E.1 and E.2 be received as information. Carried Unanimously

F NEXT MEETING DATES  January 16, 2017 – 5:00 p.m. Funding Presentations  January 17, 2017 – 5:00 p.m. Funding Presentations  January 18, 2017

G ADJOURNMENT

MOTION: By J. Giger that the meeting adjourn at 9:01 p.m. Carried Unanimously

A. Dreger, Chair S. Anderson, Recording Secretary

APPLICATION FOR OKOTOKS FCSS PROGRAM FUNDING RATING SCALE

Name of Program:______

Maximum Points = 30 Maximum Points Scored Points

1. Does this application address a community need 5 that is clearly identified?

2. Does this applicant provide a unique service in our 2 community?

3. Did the application and presentation identify how 2 their expected outcomes fit with the FCSS mandate of prevention?

4. Has this applicant shown how they will achieve 5 their expected outcomes?

5. Has the applicant shown how they will measure 2 success? 6. How significant is the role of volunteers in this 3 organization? (score full points for good use of volunteers) 7. What other sources of funding is available to this 3 organization? (Full points if there are few other options) 8. What is the “reach” or value and impact of this 5 program? (Full points for good impact)

9. Is there potential for this agency to partner or work 3 more collaboratively to reduce overlap or duplication?(Score high if the project is not a duplication/agency works collaboratively.)

Total Points 30

COMMENTS:

FCSS Updated: December 15, 2016 2017 Family and Community Support Services Funding

ORGANIZATION 2016 REQUESTED 2016 APPROVED 2017 REQUESTED 2017 RECOMMENDED

Big Brothers Big Sisters of Calgary $ 35,450.00 $ 35,000.00 $ 62,053.00 and Area - Mentoring in Okotoks

Christ the Redeemer Catholic $ 25,000.00 $ 25,000.00 $ 25,000.00 Schools - Connections Program

Foothills Country Hospice Society - $ 12,000.00 $ 12,000.00 $ 12,000.00 Volunteer Services

Foothills Fetal Alcohol Society - $ 4,500.00 $ 4,500.00 $ 9,000.00 FASD Youth Prevention Project

Foothills Regional Victim Services Association - Victim Services $ 5,000.00 $ 5,000.00 $ 7,000.00 Program

Foothills School Division - Family $ 35,000.00 $ 33,000.00 $ 35,000.00 School Liaison Counsellor Program

Foothills School Division - Success $ 60,000.00 Connector Program

Foothills Special Needs Association for Parents & Siblings (SNAPS) - $ 15,000.00 $ 15,000.00 $ 15,000.00 Family Support Program High River & District Parent Link Centre - Okotoks Parent Link Drop In $ 15,000.00 $ 15,000.00 $ 15,000.00 Stay & Play Junior Achievement South Alberta - Foothills Region - Volunteer $ 500.00 $ 500.00 $ 2,000.00 Facilitator Recruitment and Management

Literacy for Life Foundation - $ 12,000.00 $ 12,000.00 $ 12,000.00 Community Family Literacy Project

Okotoks and District Seniors' Club - $ 8,000.00 $ 3,000.00 $ 8,000.00 Program Facilitator

Okotoks Food Bank Association - $ 17,600.00 $ 15,500.00 $ - Volunteer Resource Coordinator

Okotoks Meals on Wheels Society - $ 1,000.00 $ 1,000.00 $ - Volunteer Appreciation and Operations

Roots of Empathy - Foothills and $ 7,800.00 Area Expansion Project

Rowan House Society - Branches $ 15,000.00 $ 15,000.00 $ 25,000.00 Preventative Education Program Wild Rose Community Connections - $ 40,500.00 $ 38,500.00 $ 40,400.00 Dad's Central

TOTAL $ 241,550.00 $ 230,000.00 $ 335,253.00 $ -

BUDGET ALLOCATED $ 230,000.00 $ 230,000.00 $ 280,000.00 $ 280,000.00

BALANCE -$ 11,550.00 $ - -$ 55,253.00 $ 280,000.00 NOT YET CONFIRMED

Family & Community Support Services Association of Alberta Regional Meeting – Calgary/Bow River

Location: Fantasyland Hotel, West Mall, Edmonton Wednesday, November 23, 2016

MINUTES

Name Organizations / Municipality Cathy O’Donoghue Airdrie Pauline Clark Airdrie Alison Gerrits Banff Michelle Backhouse Banff Suzan Nagel Black Diamond Elizabeth Schnitzler Calgary Jaye Russell Calgary Hadeel Qazzaz Calgary Tara Gilchrist Canmore Lisa Brown Canmore Dave Niekar Stu Hutchinson Chestermere Tanya Galey Chestermere Barbara Bell Sherry Levesque Claresholm Candy Weisner Cochrane Ben Clark Cochrane Cindy Adekat Cochrane Susan Flowers Cochrane Dawn Mosondz Deb Grady MD of Bighorn Margaret Blokhuis MD of Bighorn Amanda Midgley MD of Foothills #31 Barb Beary MD of Foothills #31 Nicole Van Langen Nanton Debbie Posey Okotoks Reilly Carigon Okotoks Lynnea Knight Okotoks Kim Kueber Outcomes Measures Trainer Debbie Maclean Hamish Kerfoot Rocky View County Randy Ell Rocky View County Gail Wilson Stavely Carrol Thomson Vulcan Glen Koester Wheatland County Bernice Bland Wheatland County Lynn Walker Wheatland County

Start: 2:45pm

1. Welcome – Hamish Kerfoot (FCSSAA Calgary Bow Region Representative) a. Welcome and introductions around the circle. Hamish gave background on regional meetings, there’s usually a full day spring meeting and this one at the annual conference.

2. Agenda a. Agenda was emailed prior to the meeting. No updates.

3. Minutes a. Minutes from the spring meeting were sent out prior as well. Moved by Debbie Posey (Okotoks) to approve minutes of April 15, 2016. Carried.

4. Discussion on FCSSAA AGM Resolutions a. There was a general discussion regarding all the resolutions and support for the ones that were submitted by Calgary Bow River programs.

5. FCSSAA Board Update – Hamish Kerfoot with support from Alison Gerrits (FCSSAA Director’s Network Representative) a. FCSS Funding Agreements The 2017 Funding Agreements are available on the on-line system and municipalities have been submitting them. All of the reconciliations for the 2015 Annual Reports have been completed and mailed out.

b. Outcome Measures About half of all FCSS programs have submitted their 2015 outcome reports. They have extended the deadline to allow the other programs to submit. The Outcome Measures Trainers have been helping to review the reports and are supporting FCSS programs with the reporting of their outcomes. FCSS has been asked to contribute data to support the Human Services Ministry’s performance measurement framework. They are continuing to meet with staff from their Policy and Quality Assurance Branch to work out further details. Currently, they align with several of the ministry outcomes, including, social inclusion, relationships and financial stability. Right now the most likely data to be provided will be on social inclusion. They continue to use the data provided in the outcomes reports to demonstrate the impact that FCSS has on the well-being of Albertans.

c. FCSS Regulation Review They have compiled all of the feedback received in their conversations with FCSS stakeholders about the FCSS Regulation. Overall, the feedback 2 received indicates that the Regulation is operating as it was intended to and only minor amendments are needed. The majority of the feedback provided around challenges can be addressed through clarification of policy, improved communication and changes to existing policy if needed. They have been advised by Legal Services that Legislative Council does not entertain wording changes. If something in the legislation is not working the best approach is to identify the condition or situation and they will work on the wording. Feedback received on the Regulation is consistent with input provided by FCSS on other public consultations like the Social Policy Framework. They know that transportation continues to be identified as an issue. Some new and emerging challenges were identified around clarification of roles and responsibilities for Emergency Social Services and the need for more training and support. The Ministry did receive some funding to help with Emergency Social Services (ESS) training related to emotional trauma/fall-out from a natural disaster and some of this funding will be offered to FCSS programs. More information will be provided directly to FCSS Directors. Overall, it appears that the FCSS Regulation is working well and FCSS programs feel it provides sufficient flexibility. Recommendations need to be provided to the Minister by the end of the year. They will work with the Directors’ Network Committee to review what they heard and discuss action plans. The final decision regarding changes will rest with the Minister. d. Human Services Ministry Reorganization There have been some further changes in the Division. One of the Executive Directors is retiring at the end of November and so her Branch and the FCSS Branch have been joined. They are now known as Family and Community Services. The new areas include the work on prevention of family violence, the Family Violence Death Review Committee and the Family and Community Safety grants. Assistant Deputy Minister (ADM) Susan Taylor attended the last FCSSAA Board meeting. The Human Services Ministry announced that Susan will now be heading the Chief Delivery office. The new ADM is Aaron Neumeyer who comes from Treasury Board and Finance. He was there for nine years as an ADM involved in budget development, fiscal planning and performance reporting processes. Prior to that he held senior positions with Education, the Edmonton and area Child and Family Services Authorities and the City of Edmonton. e. Directors’ Network (DN) Committee of the FCSSAA Board update: The special resolution to adopt the Director’s Network as a committee of the FCSSAA Board was brought to the board meeting and was reviewed and adopted in principle to go forward at the AGM in November. Directors’ Network regional representatives met in September 2016. The New Director’s training was discussed and they are progressing with the project. They drafted a new terms of reference for the committee. Discussion about the Alberta Emergency response and 211 was also discussed. The 3 Alberta Council of Women’s Shelters presented information about the “Leading Change” project. There was a discussion about how FCSS programs could support this program.

6. Election of Calgary Bow River Representative for Calgary/Bow River Region – Randy Ell, Rocky View County a. The Calgary-Bow River Region is a 22 municipality/region that is highly populated and diverse. The Calgary representative is Brian Pincott. Every fall we elect a representative for the Bow River Region for a one year term from November to November. The first meeting is usually held in early January. The representative will attend provincial meetings every 6-8 weeks in Edmonton, all expenses and travel are paid for, but your time is volunteered. The position often includes sub-committee work and gives you a chance to have a firsthand opportunity to work on FCSS issues at a provincial level with other representatives from across the province. b. Randy opened up the floor for nominations. c. Alison Gerrits (Banff) nominated Hamish Kerfoot (Rocky View County) as the Bow River Representative. Hamish Kerfoot accepted the nomination. d. Randy called twice more for nominations. e. Lynn Walker moved that nominations closed. Carried f. Hamish Kerfoot (Rocky View County) was acclaimed as Calgary Bow River Representative. Hamish appreciates the opportunity to serve the region and looks forward to working on behalf of the different programs. If anyone would like to contact Hamish you can contact Randy Ell at [email protected] or by phone at 403-520-1289, and he will pass along the information to Hamish.

7. 2016 Spring Regional Meeting a. The hosting program will get a $500 contribution to go towards costs from the FCSSAA. The agenda is usually created by the regional representatives. A room is needed for anywhere from 24-40 people, but they will need to RSVP for planning and lunch. If costs are too much in your area, most people would be willing to pay a small fee for lunch, so that’s an option. b. Susan Flowers (Cochrane) volunteered to host the spring meeting. She will get back to the group with dates usually in April or May. Ken Dropko (Ministry) and Deb Teed (FCSSAA Executive Director) usually attend the spring regional meetings as well.

8. Other a. Susan Flowers (Cochrane) discussed the idea of having an FCSS Day or Week declared province-wide. It would be another way to celebrate our successes and promote our programs. It will be brought to the FCSSAA meeting as a suggestion for the Communications Strategy.

9. Adjournment: 4:04 pm

Move by Alison Gerrits (Banff) to adjourn. Carried

Minutes taken by Randy Ell (Rocky View County) 4