AGENDA Monday, February 1, 2021 at 7:00 p.m. Council Chambers at the Tom Hornecker Recreation Centre, 2122 – 18 Street

REGULAR COUNCIL MEETING - LIVESTREAM

1. CALL TO ORDER & ADOPTION OF AGENDA:

1.1 Call to Order 1.2 Adoption of Agenda (Res)

2. PRESENTATIONS :

2.1 MD of Willow Creek Bylaw Enforcement: Team Introduction

3. REPORTS:

3.1 CHIEF ADMINISTRATIVE OFFICER: 3.1.1 Council Follow Up Action List – E

3.2 FINANCIAL: 3.2.1 Year End Variance Report - E

4. ADOPTION OF MINUTES OF PREVIOUS MEETINGS:

4.1 ADOPTION:

4.1.1 Regular Council Meeting January 18, 2021 – E

4.1.2 Economic and Community Development Committee January 19, 2021 - E

4.1.3 Services Committee Meeting January 21, 2021 - E

4.2 BUSINESS ARISING FROM THE MINUTES:

4.2.1 Snow & Ice Control Policy updated - E

5. NEW & UNFINISHED BUSINESS:

5.1 Orthophotography Grant Application - E

5.2 Appointment of Returning Officer for General Municipal Election October 18, 2021 – E

5.3 Information Brief re: Status of Tom Hornecker Recreation Centre for Covid Restrictions – E

5.4 Information Brief: Westview Area Structure Plan - E

5.5 RFD: Regional Emergency Management Training Opportunity – E 1 of 2

5.6 Letter of Support for Telus internet service improvements in Nanton - E

6. CORRESPONDENCE:

6.1 FOR ACTION: None.

6.2 FOR INFORMATION:

6.2.1 RCMP – Follow up to virtual meeting held Nov. 5/20 - E

6.2.2 Intermunicipal Collaboration Framework Committee Meeting Minutes Jan 27/21 - E

7. ADJOURNMENT:

7.1 Intermunicipal Collaboration Framework Recreation Sub-Committee – FOIP Section – Disclosure harmful to intergovernmental relations

2 of 2

STATUS REPORT Meeting: February 1, 2021 Agenda Item: 3.1.1

Completed = C Under Review = UR In Progress = IP No Further Action = NFA

CAO = Chief Administrative Officer CS = Corporate Services OP = Operations Manager DO = Development Officer LS = Legislative Services OTHER = Staff/Contractor/etc.

COMMITTEES: GOV = Governance FIN – Finance SERV = Services ECD = Economic & Community Development REC = Recreation & Culture

COUNCIL

Res # Description Actions Status Notes

These items will move to “DEPARTMENT” or “COMMITTEE” after first reporting to Council.

Regular Meeting January 4, 2021 4-21/01/04 Scout Hall renovation $ request Payment for final bill C 18-21/01/18 Approved up to $1000 MOST funds for window pending 19-21/01/18 3rd Extension of S/D application 2018-0-016 IP granted Lot 14, Block 1 Plan 061 3277 20-21/01/18 Letter to Premier outlining water/process IP concerns w/rescind of Coal Policy

Council Items scheduled Budget Process 311 20/11/02 Capital Plan review

319 20/11/02 Disc Golf concept 2021 Tax Rate Bylaw 312 20/11/02 Non-Res sub class rate guide consideration

FUTURE CONSIDERATION: 426/436 2020 Outdoor Skating Project – signage rec’d WV Westview dry pond activated Pond remains unviable in terms of safety/ risk – 2020/21 C alternative locations are viable for the activity if a group or organization steps up

ICF

Res # Description Issue ST Notes fw Discussed at Reg 20/11/02 295-20/10/19 Discussion re: Rescue Truck FOIP s. 21(1) #322 Regional Recreation ICF IP

DEPARTMENTS f Res # Description Issue ST Notes w Society Responsibilities of parties has had 319 – 18/10/01 Community Centre MOU IP Review for R 20/11/16? draft for year +. 17 – 20/01/20 Westview Off Leash Dog Park Lions Club plans on 2021 IP OTHER Reduction of size 28 – 20/02/03 Land Use Bylaw minimum lot size IP CAO/DO requested 57 – 20/03-02 Disc golf concept RFD – update provided See Res # 319 -20/11/02 IP CAO/CS 116 – 20/05/04 IMDP with MDWC & ORRSC Draft of Council’s position IP CAO CAO to submit Municipal Stimulus 207 – 20/09/08 application for THRC Improvements 215 – 20/09/08 Sale lands to Cdn Grain Elevator Society IP DO/CAO CAO to apply to AB Mun W/WW for 300 – 20/10/19 CAO reservoir aeration system Sale of Lots 1 & 2, Block 86, Plan 071 304 – 20/10/19 IP DO/CAO 5724 approved & files CAO to bring forward further options for 315-20/11/02 UR grass & tree branch program 327 2021 COPTER EXEMPTIONS Fwd to Assessor IP CS CS/OTH 328-31 By#1345/20 Non-Profit 2021 Tax Exempt For 2021 Tax Year IP ER 2021 Budget to include energy 341-20/11/23 CAO/CS assessment for Community Centre Participate in Okotoks/Foothills Regional 352-20/12/07 UR CAO Water Study 363-20/12/16 Funding Allocations for 2021 approved Tsf to agencies IP CS 364-20/12/16 Annual Support Grants Chqs not yet disbursed IP CS 5-21/01/04 OWC Membership $1025 Chq not yet disbursed IP CS 9/10-21/01/04 Tax Sale requirements Ads pending IP CS

COMMITTEES

Res # Description Issue ST Notes fw

411 – 19/11/18 Purchasing Policy update 13-216-19/06/03 UR CAO/CS 412 – 19/11/18 MPC Bylaw #1210/09 update Members-at-large IP DO 20 - 20/01/20 THRC pool use Increase usage UR REC Tree Protection Bylaw (182-20/08/10 draft) Type/use/definition 132 – 20/06/01 Sent to Services for further edits “topping” - See Res # 315 - 250 – 20/10/05 IP SERV 183 – 20/08/10 Financial info for tree/grass program – fwd 20/11/02 - Scheduled to Services Comm 2021-01-20 21/01/20 Services meeting Direct Finance Committee to consider 317-20/11/02 FIN consolidation of contingency reserves 342-20/11/23 Review financial support Community Ctre Rental fees/operational UR CS Request Admin #1 – Nanton rep for Foothills Tourism Assoc #2 – Hwy Sign lighting Ec 62- 20/11/17 #3 – Billboard SOP to include operating costs/funding partners #4 – Business License SOP #1 – Rec & Parks to manage branch pile – policy for Feb 16/21 #2 on 20/30-21/01/21 IP #2 – Snow & Ice Control policy update to Council Feb 1/21 agenda

DEPARTMENT REPORT Meeting: February 1, 2021 Agenda Item: 3.2.1

Financial Variance – Period ending December 31, 2020

Background: In line with the quarterly financial variance reports that administration provides to council, administration is now presenting the final quarter/year-end report for 2020. In the past the year-end variance report has been presented and council is given the opportunity to review, ask any questions and then asked to approve the report as presented.

This year’s variance report is no different, but in line with the Reserve Policy administration is requesting consideration of several recommendations that will require council resolution.

DECISION OPTIONS:

#1 – Approve the variance report and recommendations as presented.

#2 – Approve the variance report as presented but amend the recommendations per council direction.

#3 – Refer to the finance committee for further consideration/recommendations.

Statement of Operations

The statement of operations for the year ended shows a good overall picture of revenues and expenses. Revenues were mostly as expected – some areas were slightly over and some slightly under. Because year-end work has not been completed there are some missing numbers, several journal entries are still required, and the MOST funding has not been entered which will increase the revenues shown. Expenses for the year were mostly under. There were of course a couple areas over budget, but these will be explained in further detail in the departmental budgets. As with the note regarding revenues there may still be some expenses that need to be entered in by journal entry and so totals will be adjusted and look different once the final audited statements are presented.

The capital, debt and reserve line items do not reflect an accurate picture at this point as not all journal entries have been made.

Capital 2020 was quite a productive year in terms of capital projects with lots getting done and getting done on budget. At this point there is only one project that is being carried forward into 2021. The attached schedule is somewhat misleading as a lot of the journal entries are still needed to complete the schedule. Below is a straightforward listing of the projects showing actuals compared to budget. The manhole project did not proceed, the IT (server project) was not needed, no fire equipment was purchased, and the northbound rest area project did not go ahead while the water plant updates are still in progress. Money not spent is either MSI, GTF or from reserves and can be used for future projects – no tax dollars were collected for the projects not done.

Project Budget Actual Westview Lift II $300,000 $331,576.60 Valves & Hydrants $150,000 $70,913.58 Manhole Replacement $75,000 $0 Equipment replacement $50,000 $51,016.00 Fire equipment $25,000 $0 THRC (includes LED, Solar array, cladding, pool deck, condenser, pool boiler and washroom projects) $654,160 $629,425.14 Sidewalks $50,000 $25,944.75 Roads $75,000 $66,071.15 Water plant updates (in progress) $120,000 $49,406.80 Road safety projects $25,000 $13,164.95 IT (Server) $25,000 $0 Streetlight updates $15,000 $13,201.34 Westview park updates $30,000 $31,971.51 Scout Hall upgrades $12,000 $12,145.65 Northbound rest area $50,000 $0 Totals $1,656,160.00 $1,294,836.47

Legislative

The legislative budget in 2020 ended well under budget. Because of the pandemic council travel and training was underutilized. The one item showing over budget was the grants to individuals and organizations – $8000 of this was for the Community Center and there is MOST funds that covered this. A summary of the budget compared to actuals shows as follows: 2020 Budget 2020 Actual Total revenue Legislative 0 8,000 Total expenses Legislative 134,602 114,925 Legislative -134,602 (106,925) Net

Based on the budget, we collected $134,602 in taxes to cover these expenses but only had $106,925 in expenditures meaning there is $27,677 that can go into accumulated surplus, go into reserves or be used to offset other department deficits. Administration would recommend that $20,000 go into reserves and be used in 2021 to offset legislative expenses.

Corporate Services

The corporate services budget overall shows a straightforward year. Travel and training was underutilized of course due to the pandemic while IT expenses were a little higher than expected. The Library and FCSS budget did not show any surprises while the marketing and communications budget was under budget. Municipal enforcement revenue was down, and this will be offset by MOST funds and tax penalty revenue was also down but will be offset by MOST funds. In terms of the overall summary there is money that we taxed for that did not get utilized.

2020 Budget 2020 Actual Total revenue Administration 147,760 132,885 Total expenses Administration 1,071,125 1,041,080 -923,365 (908,195) Net Administration

Fire Department

Revenue and expenditures for the fire department ended much the way we had expected. Revenues were a little bit higher due to an increase in funding from the MD and unexpected donations. As for expenses we were mostly under budget. Training was lower than budgeted due to COVID, repair and maintenance of equipment slightly higher along with safety and PPE. Some MOST funds have been utilized to offset expenses. The summary below shows an approximate $18,000 surplus. Administration would recommend that $10,000 be moved into reserves to help offset training in 2021 and that $3000 go into reserves to ensure the donations received are spent for what they were meant for.

2020 Budget 2020 Actual Total revenue Fire Services 46,588 48,315 Total expenses Fire Services 174,241 157,859 -127,653 (109,544) Net Fire Services

Public Works

Common services and roads which make up the public works budget ended the year under budget. Wages and benefits do show well under budget, but this is mostly due to the wages being allocated to other departments as the public works crew does help on the water side quite a bit. Revenue was a little lower than expected but only because it was MSI operational funds and not all of it was needed. In terms of bigger expenses – streetlight power was right on where we expected, while repair and maintenance of equipment was high due to street sweeper repairs. Repairs to sidewalks and roads though was under budget. The summary below shows a large underspend. Administration would recommend that $40,000 go into reserves and used in 2021 to deal with road maintenance. The remaining should go into reserves and be used to offset other department deficits. 2020 Budget 2020 Actual Total revenue Public Works 24,300 37,445 Total expenses Public Works 808,659 704,714 -784,359 (667,269) Net Public Works

Environmental

This is the largest of the department budgets and includes storm water, water, wastewater, solid waste management and recycling. Revenue/user fees were close to what we expected with the only area under budget being wastewater fees. Storm water expenses were a little over budget but the revenues more than covered these resulting in a surplus. On the water side the report does show a few areas with big over spends – professional services (water study) and operating projects (backwash pond de-sludging) are covered by grant money that is not showing yet as journal entries are required. Repair and maintenance to the distribution system was a little lower than normal while repair and maintenance of equipment was higher. Overall, the water revenues did cover water expenses. The wastewater budget did not go as planned with revenues being under budget and expenses over budget. Sludge removal continues to be an issue, but we are planning to have an engineering firm help us in 2021. Machinery and equipment repairs were also higher than budgeted but on the brighter side utilities are under budget by a bit. Solid waste collection – revenues were as expected, and expenses were a little bit under budget, but some entries are still required to move expenses to the proper location which will leave a deficit. On the recycling side, revenues were as expected while expenses were a little over budget. Wages were still higher than expected even with the changes made at the start of the year. When all utility budgets are combined the summary looks as follows –

2020 Budget 2020 Actual Total revenue Enviro 1,424,631 1,461,485 Total expenses Enviro 1,454,201 1,507,354 -29,571 (45,870) Net Enviro Although we did budget for a small deficit it does look like we will end with a higher than expected deficit. There are surpluses from other departments that can offset this, and no money needs to be pulled from reserves.

Development

The planning and development budget is pretty straightforward and for 2020 it was mostly as expected. Revenue in some areas was a little higher than expected and we did have the one sale of industrial land that was not budgeted for. Land rentals though was not as we expected as one of the leases we had anticipated did not come through. Expenses in some areas were a little over budget but nothing extreme and MSI operational funds did cover some of the expenses. Overall a small underspend will be seen aside from the sale of industrial land and administration would recommend the $56,500 from the sale be moved into the land reserve. Overall summary as follows: 2020 Budget 2020 Actual Total revenue Planning & Development 57,500 115,165 Total expenses Planning & Development 164,200 157,603 -106,700 (42,438) Net Planning & Development

Parks and Recreation

The Parks & Recreation budget for 2020 was greatly impacted by COVID but thankfully the MOST funding received from the province has helped immensely. Revenues will still be under what we had budgeted but not too far off once the MOST funding is factored in. There was a small donation received from the Rainbow country dancers included in revenue and this should be put into reserves. On the expense side there were a few areas over budget but there were also a few expense areas that came in under budget. Wages in parks do show under budget but these wages were utilized at the arena. A couple of the big underspends include contracted repair and maintenance to buildings - $50,000 was budgeted to do a partial board replacement but this did not get done and the other area is pool wages. With the season being shortened and because we received a Canada Summer Jobs grant there is approximately $40,000 that did not get spent on wages. Based on these two things administration would recommend that $50,000 be moved in the arena reserve for use in 2021 for projects and that $40,000 be moved into reserves and used in 2021 to cover pool wages. As well, $3,892 should be moved into reserves (donation from Rainbow Country Dancers) The overall summary is below showing a large underspend. 2020 Budget 2020 Actual Total revenue Parks & Recreation 218,930 220,717 Total expenses Parks & Recreation 871,589 754,318 -652,659 (533,601) Net Parks & Recreation

Overall In a year that saw many challenges the Town managed quite well and although there were overspends in some areas there was savings and overall there is money that can go into reserves to help offset the budget in 2021. MOST funds from the province was a great help and will also be used in 2021.

In 2020 the Town budgeted and spent as follows: 2020 Budget 2020 Actual Total Revenues All Functions 2,278,459 2,377,905 Total Expenses All Functions 5,239,082 4,998,318 Net All Functions -2,960,623 -2,620,413

As noted previously in the report administration would recommend the underspend be utilized by moving the following amounts into reserves for use in 2021 or later:

$20,000 from Legislative for use in the 2021 budget $13,000 from Fire - $10,000 for use in the 2021 budget and $3,000 for reserves $80,000 from Public Works - $40,000 for use in 2021 and $40,000 into reserves $56,500 from Development – for Land reserves $93,892 from Parks & Rec - $90,000 for use in 2021 and $3,892 into reserves.

This totals $263,392 and this still leaves available funds to cover the shortfall in environmental plus extra.

Submitted by: Clayton Gillespie, Corporate Services Manager Date: January 28, 2021

MINUTES Monday, January 18, 2021 at 7 :00 p.m. Council Chambers at the Tom Hornecker Recreation Centre, 2122 – 18 Street

REGULAR COUNCIL MEETING - LIVESTREAMED

COUNCIL PRESENT: Mayor Jennifer Handley and Councillors Victor Czop*, John Dozeman*, Dan McLelland, Dave Mitchell, Beryl West* and Terry Wickett*.

OTHERS PRESENT: Neil Smith Chief Administrative Officer Lisa Lockton Legislative Services Manager Clayton Gillespie Corporate Services Manager Barry Sturrock* Operations Manager Georgina Sharpe Planning & Development Officer David Gale EuroProductions Jennifer Herman* Nanton Quality of Life Foundation

1. CALL TO ORDER & ADOPTION OF THE AGENDA:

Those present via electronic means (indicated with *) confirmed their attendance at the meeting.

The Regular Meeting was called to order by Mayor Handley at 7:03 p.m.

RESOLUTION # 15 – 21/01/18 - Mitchell The Regular Council agenda for January 18, 2021 was accepted with the following change: 3.4.7 Councillor West – Notice of Motion changed to: 5.3 Alberta Coal Mining Policy. CARRIED

2. PRESENTATIONS:

2.1 Nanton Quality of Life Foundation – 7:05 to 7:10 p.m.

Jennifer Herman presented a summary of the programming supported by Nanton Quality of Life Foundation in 2020. The presentation ended at 7:10 p.m. at which time Ms. Herman signed out of the meeting.

3. REPORTS:

3.1 CHIEF ADMINISTRATIVE OFFICER: 3.1.1 Council Follow Up Action List – E 3.1.2 Monthly Report - E

3.2 FINANCIAL: 3.2.1 Accounts Payable Reports previous month end - E

3.3 DEPARTMENT : 3.3.1 Corporate Services Manager - E 3.3.2 Operations Manager - E 3.3.3 Planning & Development Officer - E 1 of 3

3.3.4 Fire Chief - E

3.4 COUNCIL: 3.4.2 Councillor Victor Czop - E 3.4.4 Councillor Dan McLelland - E 3.4.7 Councillor Beryl West – Notice of Motion – Item moved to 5.3 Alberta Coal Mining Policy

RESOLUTION # 16 - 21/01/18 - Czop Moved that all written reports, as recorded on the agenda for January 18, 2021 be received for information and filing. CARRIED

4. ADOPTION OF MINUTES OF PREVIOUS MEETINGS:

4.1. Regular Council Meeting January 4, 2021 Minutes – E

RESOLUTION # 17 - 21/01/18 - Dozeman The Councillors all having read the minutes and there being no errors, omissions or corrections, the Minutes of the Regular Meeting of the Council of the Town of Nanton held January 4, 2021 were accepted as distributed. CARRIED

4.2 BUSINESS ARISING FROM THE MINUTES:

4.2.1 Nanton Scout Hall Renovations – E

Councillor West entered the meeting at 7:36 p.m. electronically.

RESOLUTION # 18 - 21/01/18 - Wickett Moved to approve allocation of up to $1000.00 Municipal Operating Support Funds (MOST) towards the Nanton Scout Hall kitchen window replacement in conjunction with its kitchen renovation project. CARRIED

5. NEW & UNFINISHED BUSINESS:

5.1 Tom Hornecker Recreation Centre arena operating costs – E

Referred to February 1, 2021 meeting, to follow discussions with user groups.

5.2 Request for Subdivision Application extension – E

RESOLUTION # 19 - 21/01/18 - Czop Moved to grant an extension of Subdivision Application 2018-0-016 for Lot 14 Block 1 Plan 061 3277, approved on March 12, 2018 for a third one-year period, to March 12, 2021, to allow the applicants to finalize their approval and enable the plan of subdivision to be registered at Land Titles Office. CARRIED

5.3 Alberta Coal Mine Policy

RESOLUTION # 20 - 21/01/18 - West Whereas Council wishes to express its concerns over the safety and quality of regional water resources that supply Nanton’s water license allocations, it directs the Chief Administrative Officer to draft a letter to Premier Jason Kenney for signature by the Mayor, which;

 requests a new and comprehensive consultation process subsequent to the Government of Alberta’s rescindment of the 1976 Coal Policy on June 30, 2020;

2 of 3 Regular Council Meeting January 18, 2021.

 further information or a more thorough analysis concerning the local hydrological, environmental and economic impacts of any watershed changes from this kind of resource development; and

 requests further local public presentation and discussion prior to any further consideration or action regarding applications for open pit mining to the Alberta Energy Regulator. CARRIED

6. CORRESPONDENCE: None

Mr. Gale discontinued livestreaming the meeting and left the Chambers at 9:00 p.m.

7. CLOSED CONFIDENTIAL SESSION:

RESOLUTION # 21 - 21/01/18 - West IT WAS MOVED to recess the Regular Meeting at 9:00 p.m. in order to hold “Closed Confidential Sessions” pursuant to Section 197(2) of the Municipal Government Act, RSA 2000, Chapter M-26 and the Freedom of Information and Protection of Privacy Act, as follows:

7.1 Residential Sub Class exemption request – FOIP Section 16(1) – Disclosure harmful to business interests of a third party

7.2 Request for information pertaining to former landowner – FOIP Section 17(1) - Disclosure harmful to personal privacy.

RESOLUTION # 22 - 21/01/18 - Mitchell IT WAS MOVED to reconvene the Regular Meeting at 9:56 p.m. CARRIED

8. ADJOURNMENT:

RESOLUTION # 23 - 21/01/18 - Dozeman IT WAS MOVED to adjourn the Regular Meeting of Council at 9:56 p.m.

TOWN OF NANTON

CHIEF ELECTED OFFICIAL CHIEF ADMINISTRATIVE OFFICER

NS:ll

These minutes accepted and signed this 1ST day of February 2021.

3 of 3 Regular Council Meeting January 18, 2021.

MINUTES Tuesday, January 19, 2021 at 9:30 a.m. Council Chambers at the Tom Hornecker Recreation Centre 2122 – 18 Street

ECONOMIC AND COMMUNITY DEVELOPMENT COMMITTEE

MEMBERS : Chairperson Jennifer Handley (Mayor), Members Victor Czop* and Members-at- Large Kristen Hall, Norman Greensides, Becky Scott* (Voting Member of Chamber of Commerce) and Roland Schmidt-Bellach* (Member of Chamber of Commerce), Bev Thornton* (Alberta SouthWest)

OTHERS: Neil Smith Chief Administrative Officer Georgina Sharpe Planning and Development Officer

*present via electronic means

1. CALL TO ORDER & ADOPTION OF AGENDA:

1.1 The meeting was called to order by Chair Handley at 9:31 am.

1.2 RESOLUTION #1 – 21/01/19 – 60 - SCOTT IT WAS MOVED to accept the agenda for the January 19, 2021 Economic and Community Development Committee meeting as distributed. CARRIED

2. MINUTES OF PREVIOUS MEETINGS & BUSINESS ARISING FROM THE MINUTES:

2.1 Minutes of the last meeting(s) of the Economic and Community Development Committee of November 17, 2020 were accepted at the Regular Meeting of Council on December 7, 2020.

2.2 Business Arising from Minutes: Request Administration to bring back information on: 2.2.1 Nanton representative for Foothills Tourism Association 2.2.2 Highway Sign lighting options 2.2.3 Billboard Standard Operating Procedure to include operating costs/funding partners 2.2.4 Business License Standard Operating Procedure

Administration updated the members on any actions taken since the previous meeting. Once standard operating procedures are drafted they will be reviewed again by the committee for comment/recommendations.

3. NEW AND UNFINISHED BUSINESS:

3.1 Budget 2021 - 2023 Proposed 2021 Economic Development Committee line items were presented and members suggested minor changes. Members would like to see additional consideration for the Visitor information services area upgrades as a 2022 capital project consideration.

3.2 Business Retention and Expansion Initiatives 3.2.1 Business License Bylaw / Standard Operating Procedure (SOP) – review and recommendations discussion 1 of 2 Economic and Community Development Committee January 19, 2021

3.3 Marketing/Engagement/Communications Alberta SouthWest and Chamber updated members on their upcoming initiatives.

4. REPORTS / AGENDA BUILDING:

4.1 Summary Report to Committee

4.2 Agenda Building

4.2.1 Committee Governance Responsibilities and Interests (BR&E) 4.2.2 Tourism Node Development/Downtown Revitalization or improvements (Strategic Plan Sandbox) 4.2.3 Alberta Historic Resources Management Branch delegation (BR&E). 4.2.4 New Business Investment and Attraction Initiatives (Committee Request) 4.2.5 Third Party Uses of Municipal Land and Improvements and Community Events Policy Review (Committee Request)

4.3 Next Meeting 4.3.1 March 16th 2021 - 3rd Tuesday every two months until end of June.

5. ADJOURNMENT:

RESOLUTION # 2 - 21/01/19 – 60 – HALL Moved to adjourn the Finance Committee meeting at 11:33 am

TOWN OF NANTON

CHIEF ELECTED OFFICIAL CHAIRPERSON

CHIEF ADMINISTRATIVE OFFICER

NS:gs

These minutes accepted and signed this 1st day of February, 2021.

2 of 2

Economic and Community Development Committee Meeting November 17, 2020.

MINUTES Thursday, January 21, 2021 at 9:30 am. Council Chambers at the Tom Hornecker Recreation Centre, 2122 – 18 Street

SERVICES COMMITTEE

MEMBERS : Chairperson Terry Wickett* and Members Dan McLelland*, Beryl West* and Mayor Jennifer Handley (ex-oficio).

OTHERS: Neil Smith Chief Administrative Officer Lisa Lockton Legislative Services Barry Sturrock Operations Manager

1. CALL TO ORDER & ADOPTION OF AGENDA:

Attendance of those joining electronically noted with asterisk (*).

1.1 The meeting was called to order by Chair Wickett at 9:33 p.m.

RESOLUTION # 1 – 21/01/20 – 20/30 - West IT WAS MOVED to accept the agenda for the January 20, 2021 Services Committee meeting as distributed. CARRIED

2. DELEGATIONS BY APPOINTMENT: None scheduled.

3. MINUTES OF PREVIOUS MEETINGS & BUSINESS ARISING FROM THE MINUTES:

3.1 Minutes of the last meeting of the Services Committee of July 23, 2020 were accepted at the Regular Meeting of Council held August 10, 2020.

4. NEW AND UNFINISHED BUSINESS:

4.1 Future of Compost & Branch Collection program

RECOMMENDATION # 1 – 21/01/21 – 20/30 – Handley That Council considers a policy for the temporary labour re-allocation of Recreation and Parks staff to Public Works, as the arena is not currently in operation, to reduce the accumulated branch waste pile, utilizing the Town’s own equipment, and further recommend that the larger branches be offered for removal and use by the Nanton Lions Club Campground, with that policy to be brought to Council at the February 16, 2021 Regular Meeting. CARRIED

1 of 2

4.2 Snow & Ice Policy Review

RECOMMENDATION # 2 – 21/01/21 – 20/30 – West Recommend that the amendments to the Snow and Ice Control Policy #32-456-18/11/19 as drafted by the Chief Administrative Officer and Operations Manager and discussed at this Committee meeting be presented in a finalized draft to Council at the February 1, 2021 for consideration. CARRIED

5. REPORTS / AGENDA BUILDING:

To be determined.

6. ADJOURNMENT:

RESOLUTION # 2 - 21/01/20 – 20/30 - Handley Moved to adjourn the Services Committee meeting of January 21, 2021, at 11:22 a.m.

TOWN OF NANTON

CHIEF ELECTED OFFICIAL CHAIRPERSON

CHIEF ADMINISTRATIVE OFFICER

NS:ll

These minutes accepted and signed this 1st day of February, 2021.

2 of 2

January 21, 2021 20/30

REQUEST FOR DECISION Meeting: February 1st 2021 Agenda Item: 4.2

SNOW REMOVAL POLICY

PURPOSE:

Following the large snow event of late December 2020 and subsequent discussions since, administration and the Services Committee are recommending a revised replacement Snow and Ice Control policy.

ADMINISTRATIVE RECOMMENDATION:

That the Snow and Ice Policy is adopted as presented, replacing Policy No. 32-456 – 18/11/19.

BACKGROUND / IMPLICATIONS:

The policy of 2018 was created during a period of transitional administration and the impact of certain measures created at that time have been found to cause some resident discontent and are not considered particularly optimal by Operations staff either, several of whom favour the 2015 policy it replaced. When examining the public feedback in 2018 during the last review, it is noted that a substantial volume of the respondents appeared to agree with the perspective that the approach of the time (the 2015 policy) was generally satisfactory.

Additionally, it is not typically the role of policy to specify the detailed operating procedures required for meeting the goals and objectives of said policy. The Manager of Operations is currently working on developing those with staff, which can be reviewed with Council or Committee in the future.

Standard Operating Guidelines or Procedures are the responsibility of management to develop and amend with their staff, aiding in flexibility both in the field and between events. While larger scale snow events require contingency considerations, particularly around priorities, the policy should be geared toward typical snow events for the local area rather than exceptional circumstances or seasons.

The proposed policy includes a revised route map and provisions for posting online reminders with respect to what should be expected during and after a larger snow event. It is arguably a hybrid of the two previous policies with some additional considerations. Nanton’s winter weather has been nothing if not inconsistent in this manager’s time with the Town. Snow events, their scale, temperatures, and control needs have varied wildly. That requires a very flexible policy in terms of authorities and contingencies.

It is important to remember that this is primarily a document that sets objectives, goals and timelines as well as identifying the desired service levels for the community. The responsibility of administration and staff is to make reasonable progress in meeting these requirements consistently each winter with resources they have at their disposal.

Financial (GL# / Amount):

Communications/PR: Website & Social Media ads & information to be provided for potential candidates

Applicable Legislation: Local Authorities Election Act

Prepared By: Chief Administrative Officer Date: January 28/21

APPROVED BY: Neil Smith, Chief Administrative Officer:

STRATEGIC PLAN ALIGNMENT ☒ CORE SERVICES ☐ FINANCE & I.T. ☐ ECONOMIC DEVELOPMENT PRIORITIES ☐ COMMUNITY DEVELOPMENT PRIORITIES ☐ GOVERNANCE ☐ SINGLE ISSUE PRIORITY Please detail the specific strategic priority and objective if applicable: No specific priority or objective.

Formatted: Left: 1", Right: 1", Top: 1", Bottom: 1"

POLICY Policy No. 31 – Res# - 15/XX/XX Department: Public Works

STREET – SNOW AND ICE CONTROL

REPLACES POLICY DATED: Snow Removal Policy 11 – 96 – 14/03/17

POLICY STATEMENT:

It is the policy of Council to recognize snow and ice control as a priority municipal service. Formatted: Font: Not Bold

POLICY BACKGROUND:

The policy of 2018 was created during a period of transitional administration and the impact of certain measures created at that time have been found to cause some resident discontent and are not considered particularly optimal by Operations staff, several of whom favour the 2015 policy it replaced. Additionally, it is not typically the role of policy to specify the detailed operating procedures required for meeting the goals and objectives of said policy. Standard Operating Guidelines or Procedures are the responsibility of management to develop and amend with their staff, aiding in flexibility both in the field and between events. While larger scale snow events require contingency considerations, particularly around priorities, the policy should be geared toward typical snow events for the local area rather than exceptional circumstances or seasons. APPROVED: New Date 2015

EFFECTIVE DATE: September 17, 2013 RETIRED:

SCOPE: Street snow and ice control throughout the Town of Nanton.

POLICY GOALSURPOSE : To establish the standards, procedures and priorities for the snow and ice control program within the Town of Nanton to ensure for the safe traffic movement.

It is the goal of this policy to: Formatted: Font: Not Bold Formatted: Font: (Default) Arial  ensure that all properties and neighbourhoods within the Town of Nanton remain Formatted: Font: Bold accessible during the winter season for persons and vehicles reasonably prepared Formatted: Font: (Default) Arial and equipped for travel during that time of year. Formatted: Font: Not Bold

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 mitigate the worst hazards generated for drivers and pedestrians during the winter Formatted: Font: Not Bold months.  provide a level of service that is both sustainable and fiscally responsible in partnership Formatted: List Paragraph, Bulleted + Level: 1 + Aligned at: with the efforts of other levels of government, local business, and residents. 0.29" + Indent at: 0.54" Formatted: Font: Not Bold POLICY: Formatted: Font: (Default) Arial

1. Definitions: a. Accumulation – The total amount of snow which has fallen and remained Formatted: Indent: Left: 0.75", No bullets or numbering undisturbed in place, measured from the roadway surface. b. Discretionary – Due to a variety of variables (weather conditions, operational limitations and seasonal trending), some snow and ice control activities are initiated by administration outside the realm of this policy. The intent of having non-quantified triggers is to provide administration the flexibility to respond to upcoming weather projections, balance resources, and deploy measures to prevent situations that could restrict access for emergency and waste management vehicles. Discretionary does not apply to a performance level target. c. Laneway – also known as back alleys, laneways provide access to the rear of properties. d. Sanding – The application of abrasive materials to roadways to improve vehicle traction and promote safe traffic flow. e. Snow drifting – The deposit of windblown snow on roadways or lanes which makes the passage of vehicular traffic extremely difficult. f. Snow plowing – Pushing accumulated snow from the roadway surface either to the sides of the roadway or the centre of the roadway to ensure travel lanes are passable to traffic. g. Snow removal – The removal of plowed and accumulated snow that is impeding the flow of traffic. h. Street Storage – The on street storage of plowed snow. i. Windrow – A continuous ridge of snow running parallel to the road, created from snow plowing operations.

POLICY OBJECTIVES:

As conditions, equipment and personnel resources permits, to follow the plow/ grader route as Formatted: Font: Not Bold, Italic outlined in schedule ‘A’ attached to this policy. The Manager of Operations or designate may Formatted: Font: Not Bold, Italic amend the priority assignments in response to specific conditions or circumstances at their Formatted: Font: Not Bold, Italic discretion. Formatted: Font: Italic

1. To plow and clear when snow accumulations reach:  12cm or more.  8cm or more if a 40cm or more snow event is forecast or otherwise Formatted: Bulleted + Level: 1 + Aligned at: 1.25" + apparent, optionally prioritizing plowing (over clearing and removal) during Indent at: 1.5" the first 48 hours to keep more roads passable t Town.

Formatted: Font: (Default) Arial Formatted: List Paragraph 2 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

2. To plow and clear emergency routes as a first priority (marked in red on Schedule ‘A’), Formatted: Justified, Space After: 0 pt, Line spacing: including: single, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at:  Emergency and Medical Services - vehicle storage access and primary 0.5", Tab stops: 0.63", Left affiliated routes for same within the Town of Nanton Formatted: Font: (Default) Arial  Current designated location for STARS air ambulance. Formatted: Indent: Left: 1.25"  Firehall/ EMS parking areas and sidewalk (ice control as well) during or Formatted: Indent: Left: 1.25", Bulleted + Level: 1 + after a higher snow accumulation). Aligned at: 1.75" + Indent at: 2" Formatted: Font: (Default) Arial 3. To plow and clear arterial routes as a second priority (marked in blue on Schedule ‘A’), Formatted: Left, Indent: Left: 0.5", Space After: 10 pt, also including: Line spacing: Multiple 1.15 li, No bullets or numbering, Tab stops: Not at 0.63"

 Shoulders of Highway 2 between all high priority intersections (not including the east shoulder of the northbound lane).  Sidewalks adjacent to Town-owned lands. Formatted: Font: 11 pt  Town Office and Medical Clinic parking Formatted: Font: (Default) Arial Formatted: Normal, Left, No bullets or numbering, Tab 4. To plow and clear connector routes as a third priority (marked in green on schedule ‘A’), stops: Not at 0.63" also including:  Firehall/ EMS parking areas and sidewalk (ice control as well) Formatted: Bulleted + Level: 1 + Aligned at: 1.75" + during/ after a lower snow accumulation). Indent at: 2"  Residential cul-de-sacs or closes prone to more severe Formatted: Left, Space After: 10 pt, Line spacing: Multiple 1.15 li, Bulleted + Level: 1 + Aligned at: 1.75" + Indent at: accessibility problems from accumulation. 2", Tab stops: Not at 0.63" Formatted: Font: (Default) Arial 5. To plow and clear all other streets as a fourth priority, also including the following at the completion of all other priority work: Formatted: Indent: Left: 0.5", No bullets or numbering asphalt pathways as time permits, including but not limited to: Lions Grove Park, Along Slade Drive, Formatted: Font: (Default) Arial Around the ball diamonds,  26th Avenue pathway from the Baptist Church to 22nd Street and south to the schools. Formatted: Normal, Left, No bullets or numbering, Tab stops: Not at 0.63" 6. To clear centre windrows in intersections and to widen intersections where snow obstructs visibility for motorists. Formatted: Indent: Left: 0.5", No bullets or numbering Formatted: Font: (Default) Arial 7. The priorities of Schedule ‘A’ and this policy will be followed as long as weather Formatted: Left, Indent: Left: 0.5", Space After: 10 pt, conditions and other circumstances make it necessary to do so in the view of the Line spacing: Multiple 1.15 li, No bullets or numbering, Tab stops: Not at 0.63" Manager of Operations or designate. Formatted: Indent: Left: 0.5", No bullets or numbering 8. The Town of Nanton will take full advantage of the snow storage capacity of roadways Formatted: Left, Space After: 10 pt, Line spacing: Multiple and boulevards to minimize the expenditures associated with snow removal and hauling. 1.15 li, Tab stops: Not at 0.63" Formatted: Font: (Default) Arial 2. EXTREME WINTER CONDITIONS – CONTINGENCY POLICIESGuidelines Formatted: Normal, Indent: Left: 0.25", No bullets or numbering 3 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

2.1 An effective snow and ice control policy is necessary to allow the Town to function under Formatted: Font: (Default) Arial normal winter weather conditions to reduce snow and ice hazards. Formatted: Indent: Left: 0.25" Formatted: Font: (Default) Arial Extreme Winter Conditions may precipitate altered snow clearing operations. Formatted: Normal, Left, Tab stops: Not at 0.63" Formatted: Font: (Default) Arial, Italic 9. Snow and ice control may occur outside of normal Public Works operations hours and the Formatted: Indent: Left: 0.25", Tab stops: 0.75", Left + Manager of Operations or designate is authorized to redeploy Recreation and Parks Not at 0.63" employees to Public Works duties on a temporary basis. It is understood that temporary Formatted: Font: Italic arena closure could be a consequence of larger snow events. Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial, Not Highlight 10. In advance of a forecast snowfall of 40cm or greater, the Manager of Operations or Formatted: designate should advise Administration to post the weather warning online, with a link to Font: (Default) Arial the municipal information page, advising that: Formatted: Font: (Default) Arial, Not Highlight Formatted: Font: (Default) Arial  Demand for municipal services around snow and ice control may exceed the Formatted: Indent: Left: 0.5", No bullets or numbering resources available in at least the first 48 hours following the event. Formatted: Font: (Default) Arial  Residents and businesses should do their best to get their vehicles off the street Formatted: Left, Indent: Left: 0.5", Space After: 10 pt, to assist with community snow control over the next 48 hours. Line spacing: Multiple 1.15 li, No bullets or numbering, Tab  There should be expectations of windrows from plowing activities impacting some stops: Not at 0.63" properties in the days ahead.  Property owners with laneways and rear garages badly impacted by snow drifting are to contact the Town to request additional service as time and resources permit.  Arena users should check if services are available for the next 24-48 hours before Formatted travelling to the facility. Formatted: Font: (Default) Arial Formatted: Indent: Left: 0.5", No bullets or numbering 11. When an accumulation of 40cm or more over 24-48 hours is forecast or believed likely by the Manager of Operations or designate, the Town may plow when accumulations reach Formatted: Not Highlight 8-10cm to reduce the likelihood of some streets becoming impassible for 48 hours or more.

12. When an accumulation of 40cm or more over 24-48 hours is forecast or believed likely by the Manager of Operations or designate, priority may be first given to ensuring a basic level of vehicular accessibility on Priority 1-3 streets throughout the community, with plowing only following the priority map order. Full clearing and removal would occur Formatted: Font: Bold subsequently to the snowfall. Formatted: Font: (Default) Arial 13. The Manager of Operations or designate has authority to approve personnel reassignment Formatted: Left, Indent: Left: 0.5", Space After: 10 pt, on a temporary basis, overtime/ call-outs or engage external private contractors for urgent Line spacing: Multiple 1.15 li, No bullets or numbering, Tab supporting capacity during or after a significant snowfall event if sufficient budget is stops: Not at 0.63" available. If sufficient designated or contingency budget is not available, the CAO or designate must be contacted for a verbal or written approval. Formatted: Font: (Default) Arial Formatted: Normal, Indent: Left: 0.25", No bullets or numbering

Formatted: Normal, Indent: Left: 0" 4 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

1. 2.2 The Town of Nanton will take full advantage of the snow storage capacity of roadways and boulevards to minimize the expenditures associated with snow removal and hauling. Formatted: Font: (Default) Arial 2.3 Although this policy sets out the priorities and procedures for snow and ice control, the Town Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, may direct crews and equipment to work in areas requiring immediate attention due to 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + emergency conditions or localized drifting. Indent at: 0.5"

2.4 The intent of the snow and ice control policy is to minimize the economic loss to the community, ensure the available resources are best utilized, and to reduce the inconvenience and hazards of winter conditions for motorists,

2.5 The aim of the snow and ice control policy is to provide reasonable winter driving conditions for vehicles that are: a. properly equipped for winter driving; and b. are operated in a manner consistent with good driving habits.

2.6 It is expected that there will be situations that arise where the immediate demand for snow Formatted: Font: (Default) Arial and ice control services will exceed the available resources. In these situations, accessibility for Formatted: Normal, Left, Indent: Left: 0", Tab stops: Not at emergency vehicles will be deemed the greatest priority. 0.63"

2.7 This policy must be kept flexible and should serve as a guideline for snow and ice control within Town.

2.8 The Town of Nanton may adjust/alter any section within this policy when an emergency situation and/or when severe weather situations occur.

2.9 The Town will consistently endeavour to accomplish the tasks laid out within this policy in the most cost-effective and safe manner, while still maintaining the high level of service.

3. SERVICE LEVELS Service Levels Formatted: Normal, Left, No bullets or numbering, Tab stops: Not at 0.63" Formatted: Normal, Left, Indent: Left: 0", Tab stops: Not at 0.63" Level of service standards are established for Town controlled roadways according to their priority Formatted: Font: Italic ranking and the capacities of the Town to meet them in terms of budget, equipment and personnel Formatted: Indent: Left: 0" at any given time . The level of service priorities are based upon emergency access and routing, Formatted: Font: Italic and traffic speed and volumes. Formatted: Not Highlight Formatted: Font: Italic

5 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

3.1 Snow plowing operations will begin after accumulations of at least five (5) centimetres of Formatted: Font: (Default) Arial, Strikethrough snow or when drifting snow significantly impedes traffic flow. Formatted: Normal, Left, Indent: Left: 0", Tab stops: Not at 0.63"

2. 3.1 Sanding and snow plowing operations will commence as required to ensure public safety when snow or drifting snow impedes traffic safety. 14. Formatted: Indent: Left: 0.5" Formatted: Font: (Default) Arial 3. 3.2 Snow and ice control will be conducted on a seven - day - per - week basis meaning Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, that work may commence on weekends and holidays. 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + 15. Indent at: 0.5" Formatted: Indent: Left: 0.5", No bullets or numbering 16. Formatted: Normal, Left, Indent: Left: -0.25", Hanging: 0.25", Tab stops: Not at 0.63" 4. 3.3 No private driveways or sidewalks will be cleared by Town crews or equipment, subject to Bylaws which may supersede this Policy. The Manager of Operations or Formatted: Font: (Default) Arial, Not Highlight designate may choose to assist properties disproportionately impacted by Town plowing Formatted: Font: (Default) Arial, Not Highlight activity or snow drifting, but not at the cost of priority assignments being unreasonably Formatted: Font: (Default) Arial, Not Highlight deferred. Formatted: Font: (Default) Arial, Not Highlight Formatted: Normal, Left, Tab stops: Not at 0.63" Formatted: Normal, Left, Indent: Left: 0.25", Hanging: 0.25", Tab stops: Not at 0.63" 17. Formatted: Font: Italic Formatted: List Paragraph, Bulleted + Level: 3 + Aligned at: 3.4 Laneways will not be plowed by Town crews unless extensive snow drifting occurs and 1.25" + Indent at: 1.5" will be based upon request and the discretion of the Town. The focus of laneway Formatted: Font: Italic clearing will be to provide access for emergency and garbage services and assisting Formatted: Indent: Left: 0.31" neighbourhoods with a high proportion of laneway garages . Roadway plowing and Formatted: Font: (Default) Arial, Not Bold clearing will be a priority over laneway plowing. Formatted: Indent: Left: 0.31", First line: 0" . a. Laneways may be plowed and cleared, butwill be cleared with a Formatted: Font: (Default) Arial single pass and windrows will be left behind.windrows will be left on both Formatted: Font: (Default) Arial, Not Bold sides. Formatted: Font: (Default) Arial . Formatted: Font: (Default) Arial, Bold b. Residents will be responsible for clearing openings in the windrows if Formatted: Font: (Default) Arial access to private property (from the laneway) is desired. . Formatted: Font: (Default) Arial, Bold Formatted: Font: (Default) Arial 18. Formatted: Font: (Default) Arial 3.5 Roadway sanding will occur on the same priority basis as snow plowing and Formatted: Font: (Default) Arial removaloutlined in Schedule ‘A’ . Emphasis will be placed on access points to the highways, Formatted: Indent: Left: 0.25", Hanging: 0.25" school and playground zones, intersections and other known problem areas. Formatted: Font: (Default) Arial 19. The Town will not be responsible for snow clearing of sidewalks in front of businesses, Formatted: Indent: Left: 0", First line: 0" privately-owned residential homes, or non-Town owned facilities. Formatted: Indent: Left: 0", First line: 0", Tab stops: 0.25", Left 20. Non-asphalt walking pathways will not be maintained in the winter months. Formatted: Font: (Default) Arial Formatted: Indent: Left: 0", First line: 0" 6 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

21. Service Levels may be impacted by: Formatted: Tab stops: 0.5", Left + Not at 0.63" Formatted: Indent: Left: 0.25", First line: 0" . Available resources Formatted: Font: (Default) Arial, Italic . Council approved budget Formatted: List Paragraph, Indent: Left: 1.25", Bulleted + . Equipment failures Level: 1 + Aligned at: 0.63" + Indent at: 0.88" . Extreme weather conditions

3.6 The Town will clear snow from the following Town-owned asphalt walking pathways, including, but not limited to:  Lions Grove Park,  Along Slade Drive,  Around the ball diamonds,  26 th Avenue pathway from the Baptist Church to 22 nd Street and south to the schools. Formatted: Font: (Default) Arial Formatted: Left, Space After: 10 pt, Line spacing: Multiple 1.15 li, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: These pathways will be cleared of snow following the completion of all roadway priority snow clearing 0.5", Tab stops: Not at 0.63" and sanding. The Town will not be responsible for snow clearing of sidewalks in front of businesses, Formatted: List Paragraph, Left, Numbered + Level: 1 + privately-owned residential homes, or non-Town owned facilities. Non-asphalt walking pathways (i.e Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5", Tab stops: Not at 0.63" Westview Wetpond gravel walking path) will not be maintained in the winter months. Formatted: Left, Indent: Left: 0", Space After: 10 pt, Line spacing: Multiple 1.15 li, Tab stops: Not at 0.63"

3.7 Service Levels may be impacted by: Formatted: Font: (Default) Arial a. Available resources Formatted: Normal, Indent: Left: 0" b. Council approved budget c. Equipment failures d. Extreme weather conditions

3.8 It is to be expected that there will be extreme winter situations where the immediate demand for snow and ice control services will exceed the available resources.

4. 22. Roadway Plowing and Removal Winter Maintenance Priority Ranking Formatted: Normal, Left, Indent: Left: 0.25", Hanging: 0.5", No bullets or numbering, Tab stops: Not at 0.63"

Formatted: Font: 11 pt

4.1 Priority 1 – Emergency Routes, Schools, Seniors Complex Formatted: Font: Not Bold

 Fire hall apron and access road up to the fire hall Formatted: Not Strikethrough

 Access Road on east side of Fire Hall and fire hall apron Formatted: Font: (Default) Arial

 22 Avenue between 20 & 21 Streets (east side of Lodge)

 24 Avenue between 25 & 20 Streets

 26 Avenue between 22nd Street & Highway 533 Formatted: Not Strikethrough 7 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

 20 Street between 24 & 20 Avenues Formatted: Font: (Default) Arial

 24 Street between 24 & 20 Avenues

 Highway #2 north and southbound access points between 18 & 23 Streets

 Highway #533 west access point at 26 Avenue

 Controlled intersections at 20 & 22 Streets along 26 Avenue

4.2 Priority 2 – Highway Access & 4-Way Stop Intersections / Downtown Commercial Areas

 All highway access intersections within Town (lane turning onto Highway)

 All 4-way stop intersections within Town

 Downtown commercial areas

 26 Avenue from Highway #2 southbound access to Highway #533 west access Formatted: Font: (Default) Arial

 20 Street from 31 to 24 Avenue Formatted: Font: (Default) Arial

 22 Street from 26 to 24 Avenue Formatted: Font: (Default) Arial

 Between Highway #2 north and southbound, 18, 19, 21, 22 & 23 Streets Formatted: Font: (Default) Arial

Formatted: Font: (Default) Arial

4.3 Priority 3 – Other Areas of Town Formatted: Font: Not Bold

 Remainder of 26th Avenue residential streets

 Community Centre

 Asphalt pathways throughout Town

 Remainder of Town

 Laneway access as required

21. 4.4 Highway #2 North and South and Highway #533 East and West are the responsibility Formatted: Font: (Default) Arial, Not Bold of Alberta Transportation. The contracted service provider conducts snow clearing, Formatted: Font: (Default) Arial sanding, etc. for the priority of maintaining driveable lanes. The Town optionally

8 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

chooses to assist Alberta Transportation with maintaining shoulders in designated locations on Schedule ‘A’.

23.

4.5 Roads are sanded on the same priority basis as snow plowing. Emphasis will be placed on intersections, school and playground zones and other known problem areas.

SNOW STORAGE AND REMOVALSnow Storage and Removal

24. Snow storage and removal is subject to the discretion of the Manager of Operations or Formatted: Font: Not Bold designate, although Council or Committees may review any Standard Operating Formatted: Font: (Default) Arial Procedure available. Formatted: Font: Not Bold 24. Formatted: Font: (Default) Arial Formatted: Font: Not Bold 25. 5.1 The Town of Nanton may, if deemed necessary, build or place windrows of snow Formatted: Font: (Default) Arial either in the centre of the roadway or on the sides of the roadway. The Town will Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, make reasonable efforts not to leave windrows greater than 30cm high in-front of 3, … + Start at: 24 + Alignment: Left + Aligned at: 0.25" + driveways. Indent at: 0.5" Formatted: Font: Not Bold Formatted: Normal, Left, Indent: Left: 0.25", Hanging: 0.56", Tab stops: Not at 0.63" 5.2 Although efforts will be made to minimize snow placed in driveways, it is the Formatted: Font: (Default) Arial, Not Bold responsibility of residents to clear access to their driveways.

5.3 Boulevards may be utilized for snow storage and may result in damages to Formatted: Font: (Default) Arial, Not Bold improvements and private trees within the Town boulevards. Care and attention will be taken to :

 reduce potential damage to private trees and boulevards; however, it it will not Formatted: Indent: Left: 0.75" be the responsibility of the Town to replant or reconstruct private and damaged trees or boulevards.  avoid measures that cause drainage or other safety issues. Formatted: Left, Indent: Left: 0.75", Hanging: 0.06", Space After: 10 pt, Line spacing: Multiple 1.15 li, Bulleted + Level: 1 + Aligned at: 2.35" + Indent at: 2.6", Tab stops: Not at 0.63" 5.4 Windrows placed on the roadways or boulevards will be hauled away based upon Formatted: Font: (Default) Arial the scope of this policy and at the discretion of the Town where there is the potential to Formatted: Font: (Default) Arial, Not Bold cause safety or drainage issues. Formatted: Left, Space After: 10 pt, Line spacing: Multiple 1.15 li, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 26 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5", Tab stops: Not at 0.63" 9 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

26. 5.5 The Town is not responsible for any sand/gravel that may be left on boulevards after Formatted: Font: (Default) Arial, Not Bold the snow has melted. It is the responsibility of the property owner/occupier to remove the sand/gravel from the boulevards. 27. Formatted: Indent: Left: 0.5" 5.6 All snow that will be hauled away will be moved to designated storage sites within the Formatted: Font: (Default) Arial Town, as per Alberta Environment approvals.

28. Formatted: Font: Not Bold 5.7 All private snow removal contractors are strictly prohibited from dumping snow on any Formatted: Indent: Left: 0.25", Hanging: 0.31" Town of Nanton property, street or snow storage site. No person shall place or store Formatted: Font: Not Bold snow on any Town of Nanton property or road without the express written consent of the Formatted: Chief Administrative OfficerManager of Operations or designate . Font: (Default) Arial Formatted: Font: (Default) Arial

10 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

POLICY DEFINITIONS: Formatted: Font: Bold

Accumulation is the total amount of snow which has fallen and remained undisturbed in place, measured from the road surface.

Arterial roads mean those transportation routes providing access to the Town from the main highways (Highway #2 and #533) and may include intersections and shoulder areas of the highways, within the corporate limits of the Town.

CAO shall mean the Chief Administrative Officer of the Town of Nanton or designate.

Collector roads are those secondary routes connecting arterial roads to areas of Town, including residential neighbourhoods.

Extreme Winter Conditions are where the immediate demand for snow and ice control services will exceed the available resources.

Ice Control is the application of sand, abrasive materials or chemical mixtures to roadways to improve vehicle traction and promote safe traffic flow, or to delay or prevent the adhesion of ice.

Laneways also known as back alleys, laneways provide access to the rear of properties.

Operations Manager means the person in charge of staff and equipment related to Public Works and road maintenance.

Passable means the condition of the road where a licensed vehicle, properly equipped for winter driving conditions, is driven in a manner consistent with that of good winter driving habits, to navigate the road.

Pathway means a concrete, asphalt, gravel or natural surface located on or adjacent to public lands, not intended for vehicle transportation, rather recreation, such as walking, biking, roller skating. The system may or may not be interconnected to other pathway systems or sidewalks.

Roads means the network of highways (streets) used primarily as a transportation corridor but within the context of this policy, does not include laneways, pathways or parking lots.

Sidewalks means that part of the highway especially adapted to use of or ordinarily used by pedestrians, and includes that part of the highway between  the curb line, or  where there is no curb line, the edge of the roadway, and the adjacent property line and for the purposes of this policy, refers to paved surface sidewalks.

Snow Clearing is the moving or removal of, when necessary, snow, to enable the safe passage of pedestrians or traffic.

Snow Drifting means the deposit of windblown snow on roadways or lanes which makes the passage of vehicular traffic extremely difficult.

Snow Plowing means pushing accumulated snow from the roadway surface either to the sides of the roadway or the centre of the roadway to ensure travel lanes are passable to traffic.

Snow Removal means the removal of plowed and accumulated snow that is impeding the flow of vehicular or pedestrian traffic.

11 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

Windrow refers to a continuous ridge of snow running parallel to the road, created from snow plowing operations. Formatted: Font: (Default) Arial, Bold Formatted: Normal, Indent: Left: 0"

MAYOR Date

CHIEF ADMINISTRATIVE OFFICER Date

12 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

Snow and Ice Control Policy Formatted: Font: Bold

Schedule “A”

Formatted: Centered

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14 of 14 This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation or Union Agreement.

REQUEST FOR DECISION Meeting: February 1, 2021 Agenda Item: X.X

ALBERTA COMMUNITY PARTNERSHIP GRANT APPLICATION FOR URBAN ORTHOPHOTOGRAPHY PROJECT

RECOMMENDATION: 1) Authorize the Town of Nanton to participate in an application for the 2021 South Region Urban Orthophotography Project submitted by the Town of Fort Macleod under the Intermunicipal Collaboration component Alberta Community Partnership Grant; and further 2) That the Town of Nanton, a participant, agrees to abide by the terms of the Conditional Grant Agreement, governing the purpose and use of the grant funds.

PURPOSE: To support, as a member community and participant, the Oldman River Regional Enhancement Project grant application.

Passing the resolution does not bind Nanton to the project, it simply shows support from council to pursue the grant application.

BACKGROUND / IMPLICATIONS:

The Town of Fort Macleod will be the sponsoring municipality for the grant. A signed resolution is required prior to end of February.

The 2021 South Region Orthophotography Project managed by the Town of Fort Macleod will see 43 urban municipalities pursue updated, high resolution orthophotography which will aid in the development of vastly important municipal projects. From a planning and development perspective, current, high resolution imagery serves as the necessary base for all mandatory plans including Intermunicipal Development Plans, Municipal Development Plans, and Intermunicipal Collaborative Frameworks. Additionally, high-resolution imagery also serves as a valuable component for a multitude of other municipal operations. Emergency response planning and preparedness, flood mitigation strategies, bylaw enforcement, economic development, conservation and engineering projects in addition to local municipal services such as snow removal and public transportation all heavily rely on current high-resolution imagery. The previous iteration of imagery provided to the partnering municipalities was done in 2017 and while important to view historical imagery when implementing new plans and projects, it is a requirement that these municipalities are provided with up to date imagery as a vast number of municipal operations and projects depend on it.

The partnership will be seeking $185,000 which leaves close to a $5,000 cushion for any unforeseen cost overruns.

Source: Jaime Thomas, GISP GIS Analyst Oldman River Regional Services Commission

DECISION OPTIONS:

#1 – That the Town proceed with participation in the grant application

#2 – That the Town not proceed

ALTERNATIVES:

• REFER to (Administration or Committee) • DEFER the matter to the Council meeting of (date)

STRATEGIC PLAN ALIGNMENT ☐ CORE SERVICES X FINANCE & I.T. ☐ ECONOMIC DEVELOPMENT PRIORITIES ☐ COMMUNITY DEVELOPMENT PRIORITIES ☐ GOVERNANCE ☐ SINGLE ISSUE PRIORITY PRIORITY: IMPROVED I.T. PROVISION AND SERVICES

CAO Comment:

\

Financial (GL# / Amount):

In the event that the partners are unsuccessful with its grant application, each municipality could pay for new ortho’s from their own budget. The two prices below will reflect the approximate cost to our municipality if we choose to fund it yourself. Please keep in mind that the flight contractor has the final decision in overall pricing but has assured my that the costs below will be relatively close to the final costs.

1. Approximate cost to municipality if all participants were to stay in the project - $2985.17 2. Approximate cost to municipality if other participants decline involvement in the project - $3880.72 ****Price could fall anywhere between these two****

Please keep in mind that these costs are only applicable if we are unsuccessful with our grant application.

Communications/PR: N/A

Applicable Legislation: N/A

Attachments:

Prepared By: Georgina Sharpe, Planning and Development Officer Date: January 27, 2021

APPROVED BY:

REQUEST FOR DECISION Meeting: 21/02/01 Agenda Item: 5.2

APPOINTMENT OF RETURNING OFFICER FOR MUNICIPAL ELECTION

PURPOSE:

Unless otherwise appointed by Council, the Chief Administrative Officer has the duties outlined under the Local Authorities Election Act (LAEA) as the returning officer for conducting elections. The relief Clerk at Public Works has expressed interest in these duties, as a supplement to her .5 position, as there are not many additional hours required until the actual election day. Corporate Services has consulted with CUPE Local 37 which is agreement with the few additional hours.

ADMINISTRATIVE RECOMMENDATION:

As per Sections 13(1) and 13(2.1) of the Local Authorities Election Act, move to appoint Shellah Petersen as the Chief Returning Officer for the Town of Nanton for the purpose of the October 18, 2021 General Municipal Election, with Chief Administrative Officer, Neil Smith, appointed as Substitute Returning Officer.

BACKGROUND / IMPLICATIONS:

It is anticipated that election duties may entail an approximation of not more than an additional 16 hours per month from now until September of 2021. Generally, there is only a notable addition of time required for nomination day and of course, the election day itself. The CAO and Legislative Services will be able to assist with the election process duties for ordering supplies, creating candidate packages and distribution of materials.

Although both the Chief Administrative Officer and the Legislative Services Manager have already participated in the first two online LAEA training modules in November of 2020, there are still eight additional modules to be offered. The Returning Officer can be quickly brought up to date on the previous modules and will participate in the remaining modules with the CAO.

Under the previous requirements of the LAEA, nomination day was defined as being the four weeks prior to election day, between 10 am and 12 noon. Under the new amendments to the LAEA, the nomination period now begins on Jan 1 of the election year, with the deadline for submissions being the nomination day.

Financial (GL# / Amount): TBD Communications/PR: Website & Social Media ads & information

Applicable Legislation: Local Authorities Election Act

Prepared By: Lisa Lockton, Legislative Services Manager Date: January 27/21

APPROVED BY: Neil Smith, Chief Administrative Officer:

STRATEGIC PLAN ALIGNMENT ☐ CORE SERVICES ☒ FINANCE & I.T. ☐ ECONOMIC DEVELOPMENT PRIORITIES ☐ COMMUNITY DEVELOPMENT PRIORITIES ☒ GOVERNANCE ☐ SINGLE ISSUE PRIORITY Please detail the specific strategic priority and objective if applicable: No specific priority or objective.

INFORMATION BRIEF Meeting: February 1, 2021 Agenda Item: 5.3

Arena Season

January 28, 2021 Update:

Further to our last council meeting and the information brief regarding the arena, administration wanted to again update council on the situation. On January 21, 2021, the province did not announce any easing of current restriction and gave no timeline as to when restrictions may be eased going forward. The only thing noted, as per the written COVID municipality update was as follows:

When we are able to lift restrictions and open arenas we anticipate moving in slow incremental steps, i.e. starting with recreational skating for a certain number of people properly distanced.

It is likely the case that if restrictions are lifted that seasonal staff would need to be re-hired which may prove difficult if they know it will only be for a short period of time. Ice rentals would also be limited resulting in little revenue to offset costs. Administration did confirm with the curling club that they have made the decision to close their season and arena staff have since begun the process to shut the curling plant down. This will reduce the utility costs somewhat but not significantly. We have also learned that a neighboring community has made the decision to close their season. In terms of other user groups all noted that they would utilize the ice as soon as available, they would not be willing to offset arena costs until the restrictions lift, they all had varying dates for when they may call it a year and only one of the groups for certain would be agreeable to have an extended season.

The lobby flooring project and some other small maintenance projects could be started early if the ice were taken out which would result in cost savings. In addition, MOST funding for seasonal staff could be used elsewhere to offset costs.

As noted in the previous brief, there are still many unknowns. Administration will of course do their best with any decision that council moves forward with but the financial implications of remaining open are becoming difficult to justify without clear direction or signs from the province that restrictions may be lifted.

The CAO provides potential options for Council at the end of this brief.

Background:

In late November 2020, the Government of Alberta imposed new restrictions (due to the COVID pandemic) that forced the Town to close the arena to public use. At the time it was decided that we would have to layoff the seasonal staff but we would still keep the ice in place with the thought that restrictions would not remain in place for an extended period of time.

We are now halfway into January and the arena has been closed to the public for 7 weeks and will remain closed until at least January 21, 2021. Unfortunately, we have no crystal ball but if restrictions do lift the remaining season becomes quite short and trying to extend the season becomes very difficult.

Claresholm Town Council recently passed the following resolution at its January 11, 2021 meeting –

Moved by Councillor Schlossberger to authorize Administration to remove the Claresholm Arena ice if the Alberta government does not allow the use of recreation facilities in our province after January 21, 2021 and/or the restrictions continue, and to leave the ice out until the 2021/2022 season in the fall of 2021. They have followed through and removed their ice this week, but the Town of Fort Macleod is holding off until its next meeting on the 9th.

Administration would like council to consider passing a similar resolution. Costs and potential savings are a big consideration and so below is a summary of the current costs attributable with the ice in and with no public use.

Approximate weekly costs Wages = $230 (4 hours/week for plant checks) Power = $940 Gas = $275 $1,445

Seasonal staff costs are also a consideration. If the arena were to open, we would need to re-hire seasonal staff and although these costs would be covered by MOST funding until March 31st, the funding could be utilized elsewhere if the arena were not open. These costs would be approximately $12,000 based on having those seasonal staff until the end of March. If the season were extended out to April or May (e.g. upon request from Alberta Hockey and local groups) these costs would increase even further and staff are normally needed to start in parks so staffing would be an issue.

Costs not shown but applicable if the arena were open to the public to consider are the extra cleaning/sanitizing costs along with the operational costs of running the ice-resurfacer. These are approximately $150 every week.

If the ice were to come out early there would obviously be a potential loss in revenue (were regulations to be so eased that season resumption is viable). Based on the revenue received before the closure and based on previous guidelines which would likely remain a rough estimate for the remainder of the season would be approximately $25,000 or $2500 weekly.

Because of the unknown, there are several scenarios that could still play out. If restrictions are not lifted, the ice can remain in the arena and we can budget for and make the best of it but this comes at a high cost. If restrictions are lifted and some form of public use is permitted, we can also budget for and make it work. Without clear guidance from the province, though, the high costs involved for a short remaining season and few opportunities to generate revenue create definite challenges. From a budget and fiscal responsibility standpoint administration would recommend that arena be closed for the season if the current government restrictions are not significantly lifted back to where things stood in September or October of 2020.

Prepared By: Clayton Gillespie, Corporate Services Manager Updated: January 27, 2021

CAO Comments:

I have refrained from making this a Request for Decision as there is no absolute need to deviate from the present holding pattern with respect keeping the ice in until the end of March if Council wishes. It is squarely a political decision for Council based on its collective instincts around financial waste vs. user group aspirations in trying times. However, for both fiscal and operational reasons, I am compelled to recommend:

• That the Tom Hornecker Recreational Centre have its arena ice removed until the 2021/22 season this Fall; OR • That the Tom Hornecker Recreational Centre have its arena ice removed until the 2021/22 season this Fall if no prospect of season resumption for users is evident by Friday February 5th.

We have operational and capital projects that we can set our arena staff onto once the ice is taken out, allowing the Town to make further good progress on the THRC and other services without additional expenditures. The alternatives, not withstanding the one-off benefit of the MOST funds, are all scenarios that add to the costs of the operational budget, especially after the MOST spending deadline of March 31st . When we have an outdoor rink providing some degree of local amenity, albeit imperfect, and little expectation of any meaningful revenue, it is difficult for administration to justify leaving the ice in any longer at this stage of the season.

Date Signed:

INFORMATION BRIEF Meeting: February 1, 2021 Agenda Item: 5.4

WESTVIEW AREA CONCEPT PLAN – Public Participation Plan

Purpose: As the Town continues to move forward on a revised plan for the Westview Area, administration wants to update Council on its intention to involve the public in accordance with the Public Participation Plan Policy No. 12 –212 - 18/06/18.

Background:

For the 2020 strategic plan, the Economic Development Objective is to “Prioritize the planning and fund- raising for amenity areas within the Westview area to make future residential development and community-building more attractive to developers.” Under Community Development, we have “Approve the concept for an expanded recreation/amenity area within Westview Phase 4 overall work in 2020 to partly address the loss of two ball diamonds (when the Bomber Command expansion proceeds), and “Approve the location and footprint for a dog park in partnership with the Nanton Leos by early 2020”.

Council has given direction to Administration to conduct geotechnical investigation for the purposes of identifying which area is best suited for which land use (i.e., recreational, public utility or reservoir, residential etc). That work will be progressing shortly.

Iterations of a draft concept plan have been brought to Council, and updates made based on the feedback received. Following are the previous and the most recent versions of the Plan.

Previous ASP draft for planning purposes (green shaded area is proposed recreational/PI area) – July 2020

Revised: November 2020

Public Participation Plan Components: • Use of online survey tools to gather respondents feedback on the conceptual map (November 2020) on a number of topics including but not limited to o Land use – current and proposed objectives o Amenities o Density o Lot and Dwelling Sizes o Communication regarding future development plans (including subdivision) o Other applicable planning considerations such as servicing.

• Timeframe – next 1 to 2 months • The information will be brought back to Council or Committee of the Whole for further discussion • Stakeholders may include residents, businesses, developers, adjacent landholder interests • The draft plan, subsequent to feedback and geotechnical work, will be made available to the public for comment prior to it being brought to Council for decision.

Conclusion

As this is an information brief, there are no recommendations, but Council is encouraged to give staff further direction on the the matter of Public Participation.

Prepared By: Georgina Sharpe, Planning and Development Officer

Date Signed:

REQUEST FOR DECISION Meeting: February 1st 2021 Agenda Item: 5.5

Regional Emergency Management Training Opportunity

PURPOSE: To assist the Town of Nanton in meeting some requirements for training, exercises and execution of the Town’s Emergency Management bylaw and emergency plan and fulfill the requirements of the Town of Nanton to comply with the Province’s Emergency Management Act.

BACKGROUND / IMPLICATIONS: The Town still has considerable ground to make up on the road to full regulatory compliance.

Several areas have been identified including lack of training, exercises and some other items. The MD of Willow Creek was last year approved for an EMPP, Emergency Management Preparedness Program grant of $23,500 to execute regional preparedness exercises. They have asked Council for a letter of support and commit a possible $2,000 further dollars if needed to the group to complete the 3-year program.

A consultant has been hired and plans made for preparing all willing towns to be prepared to participate in the final exercises. There will not only be the towns participating in emergency management roles but all 3 emergency services and government agencies. In participating with the group, we will be helping each other out along the way as we can with the Towns preparing their emergency management group in training and motivation to get where we all need to be. There have been plans and tentative schedules made and a steering committee created.

ADMINISTRATIVE RECOMMENDATION: That the Chief Administrative Officer send a letter of support to the MD of Willow Creek in support of regional collaboration in the Emergency Management Preparedness Program, and commit up to $2,000 additionally toward same in the event of cost overruns beyond $23,500.

DECISION OPTIONS:

#1 – Support the recommendation of administration by writing a letter of support for the group and committing to providing up to $2,000 to the group, if needed.

#2 – Decline program involvement and make alternative arrangements.

ALTERNATIVES: • REFER to (Administration or Committee) • DEFER the matter to the Council meeting of (date)

Financial (GL# / Amount) : Possibly in one of the next 3 years $2,000

Applicable Legislation: Government of Alberta:” Emergency Management Act”

Attachments: none

Prepared By: Barry Sturrock, director of Emergency Management Date: January 28, 2021

APPROVED BY: ______, Chief Administrative Officer :

1 of 1

January 26, 2021

Town of Nanton 1907 - 21 Avenue Box 609 Nanton, Alberta T0L 1R0 Attn: Neil Smith [email protected]

SUBJECT: Universal Broadband Fund – Letter of Support TELUS Sites in Nanton

TELUS is currently in the process of applying to the Canadian Government’s Universal Broadband Fund for a financial contribution to improve access to wireless services within Nanton.

Improving connectivity within rural communities enables residents to engage in numerous aspects of the digital economy, including those residents from underrepresented groups. Internet has become an essential service and provides access for residents to numerous benefits such as tele-health, distance learning, and telework. Today, reliable internet access has become a virtual requirement for commercial and industrial businesses, whether small or large, to operate and develop.

Access to reliable internet also provides social services within the municipality valuable avenues to serve the residents. The internet has made connecting key social service institutions with the residents who use those institutions much easier. Furthermore, this access, expedited through the Universal Broadband Fund, will contribute to a multitude of government strategies that have become easiest to access via the internet.

Please indicate the Nanton’s support of TELUS submitting applications to improve wireless service within your Municipality by signing in the indicated area below.

If you have any questions, please do not hesitate to contact me directly.

Sincerely,

Daniel Johnson Real Estate Manager TELUS/Wireless Implementation West 2930 Centre Ave NE Calgary, AB T2A 4Y2 403-863-7597 [email protected]

MD of Willow Creek January 27, 2021 - Intermunicipal Collaborative Framework Committee - 06:00 PM (M.D. of Willow Creek Administration Office)

1 Meeting Called To Order

2 Roll Call

3 Confirmation of Minutes 3.1 Minutes of the December 9, 2020 Intermunicipal Collaboration Framework Committee Meeting Minutes of the December 9, 2020 Intermunicipal Collaboration Framework Committee Meeting 1

4 Business Arising From Minutes

5 Delegations 5.1 Shilpa Stocker - Westwind Management Solutions - Presentation from ICF Recreation Subcommittee on Recreation Funding Agreement Proposal

6 Discussion - ICF Regional Recreation Funding Agreement Proposal

7 Other Intermunicipal Collaborative Framework Committee Business

8 Establish Next Intermunicipal Collaborative Framework Committee Meeting Date

9 Adjournment

Page - 1 Page 1 of 3

MD of Willow Creek Meeting Minutes Intermunicipal Collaborative Framework Meeting December 9, 2020 - 06:00 PM (M.D of Willow Creek and by Zoom) Town of Claresholm: Doug MacPherson Mike Cutler

Town of Fort Macleod: Sue Keenan Brent Feyter Werner Dressler

Town of Stavely: Michael Varey Gentry Hall

MD of Willow Creek: Derrick Krizsan Maryanne Sandberg Glen Alm

Town of Nanton: Neil Smith Victor Czop Jennifer Handley

RCMP: Bryan Mucha - Fort Macleod Detachment Jason Cann - Claresholm Detachme Trevor Daroux - District Office Chris Zanidean - Southern Alberta NCO Paul Lankin - Alberta Crime Reduction Team Gary Mclaren - Alberta Crime Reduction Team Ian Charbaneau - Alberta Crime Reduction Team

Roll Call 1 Town of Nanton: Victor Czop, Neil Smith, Jennifer Handley

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Town of Stavely: Michael Varey, Gentry Hall Town of Claresholm: Doug MacPherson, Mike Cutler Town of Fort Macleod: Werner Dressler, Sue Keenan, Brent Feyter M.D. of Willow Creek: Maryanne Sandberg, Derrick Krizsan, Glen Alm

1.1 Meeting Called To Order Chair Reeve Sandberg called the meeting to order at 6:00 p.m.

2 Confirmation of Minutes

2.1 Minutes of the October 14, 2020 Intermunicipal Collaboration Framework Committee Meeting The minutes of the October 14, 2020 Intermunicipal Collaboration Framework Committee meeting were presented. Moved by Mayor Gentry Hall to adopt the minutes of the October 14, 2020 Intermunicipal Collaboration Framework meeting. CARRIED

2.2 Minutes of the November 25, 2020 Intermunicipal Collaboration Framework Economic Development Subcommittee Meeting The minutes of the November 25, 3030 Intermunicipal Collaboration Framework Economic Development Subcommittee Meeting were presented.

Received for information.

3 Business Arising From Minutes There was no business arising from the minutes presented.

4 Delegations

4.1 RCMP Delegation Trevor Daroux indicated that an ongoing dialogue with regional communities will benefit all collectively. Focus of RCMP moving forward on policing model will be on the following; shift scheduling. Ian Charboneau spoke to specific initiatives on crime reduction strategies utilizing available policing resources in a boundless model. Paul Lankin and Gary Maclaren summarized crime reduction operations ongoing in the area. RCMP Delegates left the meeting at 6:34 p.m.

5 Correspondence

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No correspondence was presented.

6 Intermunicipal Collaborative Framework Subcommittee Reports

6.1 Recreation Agreement Subcommittee Next meeting date is January 12, 2021. The working group currently meeting will provide a report at the January 12, 2021 meeting.

6.2 Economic Development Subcommittee Discussion ensued of regional economic development and potential strategies. The committee sent a letter to Alberta SouthWest requesting assistance on revitalizing community profiles and to encourage regional economic development.

7 Other No other business was presented.

8 Establish Next Intermunicipal Collaborative Framework Committee Meeting Date The next meeting will be held virtually on March 10, 2021 at 6:00 p.m. at M.D. of Willow Creek.

9 Adjournment The meeting was adjourned at 6:40 p.m. by Mayor Jennifer Handley. CARRIED

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