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A Meeting of the Norfolk Rivers Internal Drainage Board Was Held at Hunters Hall, Swanton Morley, Dereham, Norfolk on Thursday 23 October 2014 at 10 Am

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A Meeting of the Norfolk Rivers Internal Drainage Board Was Held at Hunters Hall, Swanton Morley, Dereham, Norfolk on Thursday 23 October 2014 at 10 Am A MEETING OF THE NORFOLK RIVERS INTERNAL DRAINAGE BOARD WAS HELD AT HUNTERS HALL, SWANTON MORLEY, DEREHAM, NORFOLK ON THURSDAY 23 OCTOBER 2014 AT 10 AM. Elected Members Appointed Members * H C Birkbeck Breckland DC * A Borthwick * S G Bambridge J Bracey W Borrett * J F Carrick M Kiddle-Morris H G Cator * N W D Foster Broadland DC B J Hannah * Mrs C H Bannock J P Labouchere * A P Findley * M R Little * R R Nash * T Mutimer * Mrs B Rix J F Oldfield * P D Papworth King’s Lynn & WN BC M J Sayer * Mrs E Watson S Shaw * R Wilbourn North Norfolk DC Mrs A R Green Ms B Palmer J H Perry-Warnes R Shepherd J A Wyatt South Norfolk DC * C Gould * Dr N Legg * T Lewis Present (55%) Mr P D Papworth in the Chair In attendance: Mr P J Camamile (Chief Executive), Mr A Goodwin (District Engineer/Health & Safety Officer), Mr G Bloomfield (Catchment Officer), Ms C Laburn (Technical and Environmental Officer) and Mrs M Creasy (minutes) 1 ID Norfolk Rivers IDB, Minute Action 58/14 APOLOGIES FOR ABSENCE 58/14/01 Apologies for absence were received on behalf of Messrs W Borrett, J Bracey, H G Cator, B Hannah, M Kiddle-Morris, J P Labouchere, J F Oldfield, J H Perry-Warnes, M J Sayer, S Shaw, R Shepherd, J A Wyatt, Mrs A R Green and Ms B Palmer. 59/14 DECLARATIONS OF INTEREST 59/14/01 There were no declarations of interest other than those already recorded in the Register of Members’ Interests. 60/14 MINUTES OF THE LAST BOARD MEETING 60/14/01 The minutes of the last Board meeting held on 14 August 2014 were approved and signed as a true record. Arising therefrom: 60/14/02 Norfolk Rivers IDB Pilot Catchment Study (44/14/03) The Chief Executive reported that he was waiting for details of the amount of General Drainage Charge (GDC) from the EA before preparing a proposal for the Board to consider. RESOLVED that this be noted. 60/14/03 Capital Schemes (46/14/04) Strategic Review 2014 – 2016 The District Engineer reported that the EA had advised that the scheme for the hydraulic modelling of the Board’s watercourses to inform its strategic review would only attract 50% grant aid rather than 100%. The grant application would therefore have to be amended and re-submitted to reflect this. RESOLVED that this be noted. 60/14/04 Drainage Issue Wymondham (47/14/03) The District Engineer reported that he understood the drainage issue under the railway bridge at Wymondham to be a result of the existing pipe being too small in diameter and set too low under the River Tiffy to get water away from under the railway bridge. He understood that NCC had budgeted for works in 2015/16 to rectify this problem. 60/14/05 River Nar Restoration (48/14/02) Mr N Foster recorded that the new river course had virtually CL disappeared under new weed growth over the course of the Summer. The Technical and Environmental Officer intended to raise this at the next River Nar Steering Group to determine a course of vegetation management. RESOLVED that this be noted. 2 ID Norfolk Rivers IDB, Minute Action 61/14 MINUTES OF THE LAST EXECUTIVE COMMITTEE MEETING 61/14/01 The minutes of the last Executive Committee meeting held on 14 August 2014 were considered in detail and approved. Arising therefrom: 61/14/02 Meeting Venue (23/14/06) Mr G Bambridge declared an interest at this point due to his role as councillor with Breckland DC. RESOLVED that this be noted. 61/14/03 Members considered the three quotations received for the hire of a Board meeting venue, (copies of which are filed in the Report Book) Arising therefrom: 61/14/04 It was agreed and thereby RESOLVED to approve the Executive Committee’s recommendation arising from its meeting earlier this morning, to approve the quotation received from Breckland District Council and to therefore hold all Board meetings for 2015 in the Conference Suite at Breckland District Council offices, at a cost of £150 per meeting date for both the Executive Committee and full Board meetings. 61/14/05 On behalf of the Board, Mr P D Papworth recorded his thanks for the service provided by Hunters Hall and its staff over the number of years it had been used as the Board’s meeting venue. RESOLVED that this be noted. 62/14 OPERATIONS REPORT 62/14/01 The Operations Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 62/14/02 Health and Safety (2) Members considered the recommendation from the Board’s Health and Safety Consultant that the Board’s machine operators all use the ‘Supa-Rule’ cable clearance meter to reduce the health and safety risk to machine drivers working under overhead power cables. 62/14/03 It was agreed and thereby RESOLVED to approve the use of the AWG ‘Supa-Rule’ cable clearance meter, including training in the use of this meter for machine operators, and that the District Engineer should liaise with other WMA Member Boards to procure the meters at the most cost effective price. RESOLVED that this be noted. 62/14/04 Plant (3) Members considered the proposal and associated costs for one additional FTE machine operator and 13t hydraulic machine to use in the event of the expansion of the Board’s district to its full catchment. Arising therefrom: 3 ID Norfolk Rivers IDB, Minute Action 62/14/05 It was agreed and thereby RESOLVED to put any decision about recruitment of additional machine operators and any associated plant on hold until the Trial Catchment Study had been confirmed. RESOLVED that this be noted. 62/14/06 Complaints/Enforcement (7) Members considered the complaint received, together with the Board’s response, (copies of which are filed in the Report Book) concerning the receipt of Notice of Entry from the Board’s Officers after the maintenance works in question had already been completed. 62/14/07 It was agreed that the Board’s Notice of Entry procedure should be AF improved to ensure that all Notices are received at least seven days in advance of any commencement of works. RESOLVED that this be noted. 63/14 PLANNING MATTERS 63/14/01 The Planning Report, (included within the Operations Report) was considered in detail and approved, (a copy of which is filed on the Report Book).Arising therefrom: 63/14/02 Breckland DC 3PL/2014/0666/0 Development at Holt Road, North Elmham Members considered the District Engineer’s report on the proposed AWG development at Holt Road, North Elmham, which, although outside the IDB district, would discharge surface water into the Board’s district via an IDB maintained watercourse. It was agreed and thereby RESOLVED that the District Engineer consults with the applicant on surface water discharge matters and secures the appropriate surface water development contribution payable to the Board for taking the additional surface water entering its district. RESOLVED that this be noted. 63/14/03 Delegated Consents The Schedule of Delegated Consents granted by Officers was considered in detail and approved. 64/14 CATCHMENT OFFICER REPORT 64/14/01 The Catchment Officer’s Report was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising. 4 ID Norfolk Rivers IDB, Minute Action 65/14 ENVIRONMENTAL REPORT 65/14/01 The Environmental Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 65/14/02 Water Vole Class Licence System - Update Members considered the Technical and Environmental Officer’s update reporting that a letter from Diana Ward, representing the Bedford Group of IDBs and Ely Group of IDBs, with representation from the WMA also, had been sent to Natural England, (NE), questioning the necessity for a class licence, (due to be implemented 1 January 2015). The letter questioned the use of a licence for small scale works and requested that the class licence should take into consideration river restoration and SSSI improvements. The letter also considered whether legal representation may be required to ensure any water vole class licence would be workable within the Wildlife and Countryside Act (1981) framework. A response from NE had not yet been received. 65/14/03 Members considered and approved the Consortium Management CL/PJC Committee recommendation that if necessary, the WMA Member Boards would take legal advice on the necessity of the water vole class licence before writing to Defra and Natural England. 66/14 FINANCIAL REPORT 66/14/01 The Financial Report for the period 1 April 2014 to 30 September 2014 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising. 67/14 SCHEDULE OF PAID ACCOUNTS 67/14/01 The Schedule of Paid Accounts for the period 1 July 2014 to 30 September 2014, totalling £98,313.59 (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising. 68/14 MATERIAL CHANGES TO RISK REGISTER 68/14/01 Members considered the risk register for those risks with a matrix risk score of ≥ 6. Arising therefrom: 68/14/02 Members considered the risk of the EA either withdrawing from sea defence works or undertaking these to a reduced specification. Since the current Shoreline Management Plan (SMP) states that the EA will hold the line until 2030, it was considered that the level of perceived risk should remain at the current risk score of 6.
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