Ordinary Council Meeting Agenda – Tuesday 28 April 2020

Committed to a sustainable future

Notice is hereby given pursuant to Section 83 of the Local Government Act 1999 that the next Ordinary Meeting of Council is to be held on Tuesday 28 April 2020 commencing at 7:00 pm. The meeting is to held electronically via Zoom due to the current COVID-19 pandemic. Council is unable to livestream at this point in time, with a recording of the meeting to be published as soon as practicable following the meeting. Notification of the video availability will be published on Council’s website www.renmarkparinga.sa.gov.au

Mr Tony Siviour Chief Executive Officer 22 April 2020

Page 1 | 139 Agenda Ordinary Council Meeting - 28 April 2020

RENMARK PARINGA COUNCIL ORDINARY MEETING

Tuesday 28 April 2020

TABLE OF CONTENTS

1. OPENING BY THE MAYOR...... 5

2. PRESENT...... 5

3. APOLOGIES ...... 5

4. MEMBER'S DECLARATION OF INTEREST...... 6

5. DEPUTATIONS...... 7

6. QUESTIONS FROM THE GALLERY...... 7

6.1. Previous Questions from the Gallery ...... 7

6.2. Questions from the Gallery ...... 7

7. MOTION OF CONDOLENCE...... 7

8. MINUTES...... 7

8.1. Confirmation of Ordinary Council Meeting Minutes...... 7

8.1.1. Confirmation of Minutes of Ordinary meeting held 24 March 2020 ...... 7

8.2. Confirmation of Special Council Meeting Minutes...... 21

9. BUSINESS ARISING FROM THE MINUTES ...... 25

9.1. Business arising from Ordinary Council Meeting Minutes...... 25

9.2. Business arising from the Special Council Meeting Minutes...... 25

10. QUESTIONS...... 25

10.1. Questions with Notice ...... 25

10.2. Questions without Notice ...... 25

11. NOTICE OF MOTION...... 25

12. REPORTS AND RECOMMENDATIONS OF COMMITTEES ...... 25

12.1. Receive the Minutes of Council Committees ...... 25

Page 2 | 139 Agenda Ordinary Council Meeting - 28 April 2020

12.2. Riverland Regional Assessment Panel - minutes of meeting held 19 March 2020

...... 25

13. ELECTED MEMBERS REPORTS ...... 36

14. LATE REPORTS...... 38

15. CHIEF EXECUTIVE OFFICER REPORTS ...... 38

15.1. Public Access and Public Consultation Notice (No 2) 2020...... 38

16. DIRECTOR CORPORATE AND COMMUNITY SERVICES REPORTS ...... 60

16.1. Hardship Measures Associated with COVID-19 ...... 60

17. DIRECTOR INFRASTRUCTURE AND ENVIRONMENTAL SERVICES REPORTS .....69

17.1. Animal Management Fees and Charges 2020/21...... 69

17.2. Renmark Number 1 Oval Lighting...... 71

17.3. Argo Barge - Deed of Transfer...... 73

17.4. Bookmark Creek Pedestrian Access...... 84

18. INFORMATION ONLY REPORTS ...... 86

18.1. Chief Executive Officer...... 86

18.1.1. Chief Executive Officer's monthly activities ...... 86

18.1.2. Council Resolution Action report ...... 89

18.2. Director Corporate and Community Services...... 110

18.2.1. Library Quarterly Report - Jan/Feb/March 2020...... 110

18.2.2. Murray Darling Association (MDA) Region 5 Minutes ...... 115

18.2.3. Elected Member Requests - Corporate & Community Services ...... 121

18.3. Director Infrastructure and Environmental Services...... 123

18.3.1. Development Assessment Monthly Statistics...... 123

18.3.2. Evans Street - Traffic Data Information ...... 129

18.3.3. Elected Member Requests Update - DIES...... 130

18.3.4. New PDI Act & Planning and Design Code Update ...... 132

18.3.5. Third Quarter Annual Business Plan Project Updates ...... 133

19. MOTIONS WITHOUT NOTICE...... 139

Page 3 | 139 Agenda Ordinary Council Meeting - 28 April 2020

20. GENERAL BUSINESS...... 139

21. MATTERS FOR CONSIDERATION IN CONFIDENCE ...... 139

21.1. Chief Executive Officer...... 139

21.2. Director Corporate and Community Services...... 139

21.3. Director Infrastructure and Environmental Services...... 139

22. CLOSURE ...... 139

Page 4 | 139 Agenda Ordinary Council Meeting - 28 April 2020

1. OPENING BY THE MAYOR Acknowledgement of Country “I would like to acknowledge and pay respect to the First Peoples of the River Murray and Mallee region who are the traditional custodians of this land on which we meet.”

2. PRESENT

Mayor Neil Martinson (Council chambers – zoom video conference)

Deputy Mayor Peter Hunter (zoom video conference)

Councillors Allan Maddocks (zoom video conference) Maria Spano (zoom video conference) David Sims (zoom video conference) Margaret Howie (zoom video conference) Henry Du Rieu (zoom video conference) Ben Townsend (zoom video conference) Sim Singh-Malhi (zoom video conference)

Chief Executive Officer Tony Siviour (zoom video conference)

Director Corporate and Community Services Tim Pfeiffer (zoom video conference)

Director Infrastructure and Environmental Services Tim Tol (zoom video conference)

Executive Assistant/Minutes Julie Gregurec (Council chambers – zoom video conference)

3. APOLOGIES

Page 5 | 139 Agenda Ordinary Council Meeting - 28 April 2020

4. MEMBER'S DECLARATION OF INTEREST

Member’s Declaration of Interest

Declarations of interest are to be made in writing prior to the commencement of the meeting.

Material – where any of a defined list of persons would gain benefit, or suffer a loss (whether directly or indirectly, personal or pecuniary) depending on the outcome of the consideration of the meeting.

Actual – where a Member has a Conflict of Interest (not being a material conflict of interest) between their own interests and the public interest that might lead to a decision that is contrary to the public interest.

Perceived – where from the perspective of an impartial, far-minded person it could reasonably be perceived that a Member has a Conflict of Interest in a matter.

Where an actual or perceived Conflict of Interest exists, the Member must inform the meeting of the interest and how (if they propose to participate in the meeting) they intend to deal with the actual / perceived Conflict of Interest. This information will be documented by the Minute Taker.

Page 6 | 139 Agenda Ordinary Council Meeting - 28 April 2020

5. DEPUTATIONS

Nil

6. QUESTIONS FROM THE GALLERY

6.1. Previous Questions from the Gallery

Nil

6.2. Questions from the Gallery

7. MOTION OF CONDOLENCE

That Council acknowledges the following recently deceased person/s and formally record a motion of sympathy and condolence to the families;

NIKOLIS, Polidefkis (Peter) NUSKE, Geoffrey Louis PAIGE, Beryl Lorraine

8. MINUTES

8.1. Confirmation of Ordinary Council Meeting Minutes

8.1.1. Confirmation of Minutes of Ordinary meeting held 24 March 2020 8.1.1. Confirmation of Minutes of Ordinary meeting held 24 March 2020

Recommendation:

That the minutes of the Ordinary Council meeting held 24 March 2020 be received and confirmed.

Page 7 | 139 Minutes of the Ordinary Council Meeting

Tuesday 24 March 2020

Community and Civic Centre, 61 Eighteenth Street, Renmark

Renmark Paringa Council 1 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 8 | 139 1. OPENING BY THE MAYOR

Mayor Martinson declared the meeting open at 07:04 pm.

Mayor Martinson read the Acknowledgement of Country.

“I would like to acknowledge and pay respect to the First Peoples of the River Murray and Mallee region who are the traditional custodians of this land on which we meet.”

2. PRESENT

Mayor Neil Martinson

Deputy Mayor Peter Hunter

Councillors Allan Maddocks David Sims Margaret Howie Ben Townsend Sim Singh-Malhi (from 7:36pm)

Chief Executive Officer Tony Siviour

Director Corporate and Community Services Tim Pfeiffer

Director Infrastructure and Environmental Services Tim Tol

Executive Assistant/Minutes Ashleigh Baker

3. APOLOGIES

Cr Henry Du Rieu and Cr Maria Spano

4. MEMBER'S DECLARATION OF INTEREST

Mayor Martinson advised Council that he had an Actual Conflict of Interest in report 15.2 Funding Agreement - Renmark Paringa Council and Regional Development Australia Murraylands & Riverland due to being the current Chair of Regional Development Australia Murraylands & Riverland Inc. committee and will leave the chamber when this report is discussed.

Cr Howie advised Council that she had an Actual Conflict of Interest in report 15.2 Funding Agreement – Renmark Paringa Council and Regional Development Australia Murraylands & Riverland due to being a board member of the Regional Development Australia Murraylands & Riveland Inc committee and will leave the chamber when this report is discussed.

5. DEPUTATIONS

Nil

Renmark Paringa Council 2 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 9 | 139 6. QUESTIONS FROM THE GALLERY

6.1. Previous Questions from the Gallery

Nil

6.2. Questions from the Gallery

Nil

7. MOTION OF CONDOLENCE

Council Resolution OC2020 - 54

Moved Cr Howie Seconded Cr Townsend

That Council acknowledges the following recently deceased person/s and formally record a motion of sympathy and condolence to the family;

POSSINGHAM, Albert George SARRACH, Hilda Waltraut Elfriede THOMPSON, Marlene AWEGE, Ron SCHWARTZKOPFF, Maureen CARRIED

8. MINUTES

8.1. Confirmation of Ordinary Council Meeting Minutes 8.1.1. Confirmation of Minutes of Ordinary meeting held 25 February 2020 8.1.1. Confirmation of Minutes of Ordinary meeting held 25 February 2020

Council Resolution OC2020 - 55

Moved Cr Sims Seconded Cr Maddocks

That the minutes of the Ordinary Council meeting held 25 February 2020 be received and confirmed CARRIED

8.2. Confirmation of Special Council Meeting Minutes 8.2.1. Council Resolution OC2020 - 56

Moved Cr Howie Seconded Deputy Mayor Hunter

That the minutes of the Special Council meeting held 17 March 2020 be received and confirmed. CARRIED

9. BUSINESS ARISING FROM THE MINUTES

Renmark Paringa Council 3 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 10 | 139 9.1. Business arising from Ordinary Council Meeting Minutes

Nil

9.2. Business arising from the Special Council Meeting Minutes

Nil

10. QUESTIONS

10.1. Questions with Notice

Nil

10.2. Questions without Notice

Nil

11. NOTICE OF MOTION

Nil

12. REPORTS AND RECOMMENDATIONS OF COMMITTEES

12.1. Confirmation of Recommendations from Committees

12.1.1. Asset and Lease Committee Meeting - minutes of meeting held 12.1.1. Asset and Lease Committee Meeting - minutes of meeting held 2 March 2020

Council Resolution OC2020 - 57

Moved Cr Howie Seconded Cr Sims

Item 8.1 Infrastructure & Asset Management Plan (IAMP) That Council endorse the recommendation from the Asset & Lease Committee meeting held 2 March 2020 being:

That the Asset and Lease Committee recommend that Council include the ICT Capital Program in the draft Infrastructure and Asset Management Plan.

That the Asset and Lease Committee recommend that Council hold an informal gathering as soon as possible to review the draft Long Term Financial Plan (LTFP) and draft Infrastructure and Asset Management Plan (IAMP) to consider principles, priorities and strategies to ensure these strategic plans reflect prudent financial and asset management.

CARRIED Ass

Renmark Paringa Council 4 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 11 | 139 minutes of meeting held 20 February 2020 12.1.2. Riverland Regional Assessment Panel - minutes of meeting held 20 February 2020

Council Resolution OC2020 - 58

Moved Cr Sims Seconded Cr Townsend

That the minutes of the Riverland Regional Assessment Panel meeting held 20 February 2020 be received. CARRIED

12.2. Receive the Minutes of Council Committees

12.2.1. Receive the minutes of the Asset & Lease Committee meeting held 2 March 2020

Council Resolution OC2020 - 59

Moved Deputy Mayor Hunter Seconded Cr Townsend

That the minutes of the Asset & Lease Committee meeting held 2 March 2020 be received and the recommendations therein be adopted. CARRIED

13. ELECTED MEMBERS REPORTS

13.1.{item Elected Member Monthly Activities

Council Resolution OC2020 - 60

Moved Cr Howie Seconded Cr Townsend

That the Elected Members reports be received

Mayor Martinson 17/2/20 Meeting with Alexandra Milner re: Destination Riverland 18/2/20 Meeting with Superintendent James Blandford and Director Corporate & Community Service (DCCS) 19/2/20 KESAB monthly board meeting 20/2/20 Regional Development Australia Murraylands & Riverland (RDAMR) monthly board meeting 20/2/20 Murtho Black Spot program launch event 24/2/20 Murraylands Riverland Local Government Association (MRLGA) Strategic Planning workshop in Karoonda 24/2/20 Adelaide Football/Riverland Football League community camps official dinner at Barmera Club 25/2/20 Debrief meeting with Executive team re: February Council meeting agenda 25/2/20 Weekly meeting with Chief Executive Officer (CEO) and Executive Assistant (EA) 25/2/20 Meeting with Renmark resident, Shann Hausler re: David Ruston’s resources 25/2/20 Organisational Chart Structure discussion

Renmark Paringa Council 5 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 12 | 139 25/2/20 Informal Gathering of Council 27/2/20 Attended Depot meeting to present staff service awards 28/2/20 Meeting with Renmark resident, Colin Watson re: purchase of road reserve 28/2/20 Meeting with Elaine Lewan re: Dean-Gurr scholarship 28/2/20 Meeting with Tim Whetstone and CEO re: bank erosion at Lock 5 1/3/20 Weekly meeting with CEO 1/3/20 Informal Gathering of Council 2/3/20 Asset & Lease committee meeting 3/3/30 Riverland Special School Induction Ceremony 4/3/20 Riverland Local Government Forum 5/3/20 Meeting with Elaine Lewan re: Dean-Gurr scholarship 6/3/20 World Day of Prayer at Renmark Lutheran Church 9/3/20 Weekly meeting with CEO and EA 10/3/20 Rally for Riverland (Social Indicators project) workshop 10/3/20 Meeting with Monarto Inland Port at Murray Bridge 10/3/20 Monthly meeting with Members and Executive team 11/3/20 JP signing 13/3/20 Regional Development SA meeting in Adelaide 13/3/20 Loxton Recreation Complex opening 16/3/20 Welcome morning tea to new employee, Dara Frankel 16/3/20 Murray Darling Association(MDA) Region 5, Annual General Meeting

Deputy Mayor Hunter 17/2/20 MDA Board Meeting 20/2/20 Consultants re: Destination Riverland plan 24/2/20 Meeting with Economic Development Officer(EDO) re: houseboats 25/2/20 Organisational Chart Structure discussion 25/2/20 Informal Gathering of Council 26/2/20 Input to review of ‘Murray’ Driverless Bus project 28/2/20 Meeting with resident re: road reserve 28/2/20 Meeting re: houseboats at Lock 5 28/3/20 Sportsperson of the Year awards event 2/3/20 Informal Gathering of Council re: Long Term Financial Plan 2/3/20 Asset & Lease Committee meeting 9/3/20 Meeting with CR Network 10/3/20 Social Indicators report workshop in Berri 11/3/20 One Basin CRC meeting 11/3/20 Paringa Paddocks and CR Network members 11/3/20 Monthly meeting with Members, Directors and CEO 11/3/20 Renmark Paringa Network community meeting 16/3/20 MDA Region 5 Annual General Meeting

Cr Maddocks 25/2/20 Organisational Chart Structure discussion 25/2/20 Informal Gathering of Council 2/3/20 Informal Gathering of Council re: Long Term Financial Plan 2/3/20 Asset & Lease Committee meeting 10/3/20 Rally for Riverland (Social Indicators project) workshop 11/3/20 Monthly meeting with Members, Directors and CEO 16/3/20 Murray Darling Association Region 5 Annual General meeting

Renmark Paringa Council 6 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 13 | 139 Cr Du Rieu 20/2/20 Tourism Workshop 25/2/20 Organisational Chart Structure discussion 25/2/20 Informal Gathering of Council 10/3/20 Rally for Riverland Information session 11/3/20 Renmark Paringa Network Introduction evening 25/2/20 Organisational Chart Structure discussion 25/2/20 Informal Gathering of Council

Cr Singh-Malhi 20/2/20 Tourism Workshop 25/2/20 Organisational Chart Structure discussion 25/2/20 Informal Gathering of Council 2/3/20 Informal Gathering of Council 10/3/20 Rally for Riverland (Social Indicators project) workshop 11/3/20 Renmark Paringa Network Introduction session CARRIED

14. LATE REPORTS

Council Resolution OC2020 - 61

Moved Cr Maddocks Seconded Cr Townsend

That 15.4 COVID-19 - Endorsement of CEO's actions late report be received. CARRIED

Council Resolution OC2020 - 62

Moved Cr Townsend Seconded Cr Sims

That 16.3 Destination Riverland - Local Government financial contribution late report be received CARRIED

15. CHIEF EXECUTIVE OFFICER REPORTS 11. Funding Support for City of Unley Litigation 15.1. Funding Support for City of Unley Litigation

Council Resolution OC2020 - 63

Moved Deputy Mayor Hunter Seconded Cr Maddocks

That Council voluntarily contributes to City of Unley’s legal costs towards their appeal to the Supreme Court in the matter of The Corporation of the City of Unley v Crichton & Ors furthermore that the contribution amount be no more than $453 depending on final legal costs of the appeal. CARRIED

Report 15.2 was moved to a later section of this meeting. 1

Renmark Paringa Council 7 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 14 | 139 5.3. Sale of Unmade Road Reserve Adjacent 6-10 Murray Ave, Renmark 15.3. Sale of Unmade Road Reserve Adjacent 6-10 Murray Ave, Renmark

Council Resolution OC2020 - 65

Moved Cr Sims Seconded Deputy Mayor Hunter

That Council authorise the Mayor and Chief Executive Officer to execute all documentation relating to the sale of the unmade road reserve, adjacent 6-10 (Allotments 42 & 43) Murray Avenue Renmark subject to the following

 Council’s acceptance of the valuation price for Allotment 42 ($1,450 excluding GST) and Allotment 43 ($15,000 excluding GST)  That all costs associated with the transfer and amalgamation of the unmade road reserve into Allotment 42 & 43 be bourne by the owners of Allotment 42 & 43 (with the exception of the conveyancing fees required to represent Council in the transfer).  That Council note the concerns of the owners of Allotment 14 Tolarno Street that the unmade road reserve is not used as a thoroughfare and this matter be addressed by way of an encumbrance on the transfer of ownership. CARRIED 15eent of CEO's action's 15.4. COVID-19 - Endorsement of CEO's actions

Council Resolution OC2020 - 66

Moved Cr Sims Seconded Deputy Mayor Hunter

That Council endorse the actions of the Chief Executive Officer in response to the escalating COVID-19 pandemic in closing face to face contact with the community at the Renmark Paringa Council Community and Civic Centre from 5pm Monday 23 March 2020.

That Council note that the overriding obligation of this decision is based the health, safety and welfare of Council’s employees, elected members and members of the community under the Work, Health and Safety Act 2012, which must take precedence.

Further that Council will continue to deliver services and update the community via phone, email and other electronic means. CARRIED

16. DIRECTOR CORPORATE AND COMMUNITY SERVICES REPORTS

16.1. Sponsorship, Community Development and Youth Grants 16.1. Sponsorship, Community Development and Youth Grants

Cr Singh-Malhi entered the meeting at 07:36 pm.

Renmark Paringa Council 8 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 15 | 139 Council Resolution OC2020 - 67

Moved Cr Howie Seconded Cr Maddocks

That Council endorse an internal review of the Sponsorship and Funding Policy and the process of application and assessment of sponsorship, community development and youth grants to be conducted by Council staff, with a report to be presented to the Policy Review Committee in the first instance. CARRIED 16.2. Future of the Council Property at 180 Murray Avenue, Renmark 16.2. Future of the Council Property at 180 Murray Avenue, Renmark

Council Resolution OC2020 - 68

Moved Cr Howie Seconded Cr Singh-Malhi

That Council: 1. endorse an approach to the market through an expression of interest in order to determine a potential innovative long term future use of the property at 180 Murray Street (Certificate of Title Volume 5502, Folio 136). 2. allocate $10,000 to support the cost associated with developing an expression of interest. 3. acknowledge that options including expressions of interest will be subject to public consultation. CARRIED

16.3. Destination Riverland - Riverland Tourism Plan (RTP2030)

Council Resolution OC2020 - 69

Moved Cr Howie Seconded Cr Sims

That Council endorses the 2020/2021 budget allocation of $50,000 plus CPI to Destination Riverland for their general operations. CARRIED

17. DIRECTOR INFRASTRUCTURE AND ENVIRONMENTAL SERVICES REPORTS .1. Bookmark Creek Pedestrian Bridge 17.1. Bookmark Creek Pedestrian Bridge

Council Resolution OC2020 - 70

Moved Cr Howie Seconded Cr Maddocks

That Council advise DPTI that the path is unsafe and not acceptable in its current state and that administration investigate possible costings to finalise the path. CARRIED

Renmark Paringa Council 9 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 16 | 139 .2. Riverland Integrated Mosquito Management Plan 17.2. Riverland Integrated Mosquito Management Plan

Council Resolution OC2020 - 71

Moved Cr Singh-Malhi Seconded Cr Sims

That Council adopts the Riverland Integrated Mosquito Management Plan. CARRIED 17.3. Request to Purchase Road Reserve - Old Cooltong Road 17.3. Request to Purchase Road Reserve - Old Cooltong Road

Council Resolution OC2020 - 72

Moved Deputy Mayor Hunter Seconded Cr Howie

That Council 1. Resolve to support ‘in principle’ the closing of a portion of Old Cooltong Avenue with the intent to sell this land to the adjoining landowners at 287 Old Cooltong Avenue subject to all costs associated with the process being borne by the applicant/adjoining landowner. 2. Delegate to the Chief Executive Officer to a. Enlist an independent valuer to obtain a fair value for the sale of the portion of the road reserve b. Negotiate a draft agreement for transfer with owners of 287 Old Cooltong Avenue that will be brought back to Council at a future date c. Enlist a surveyor to develop a preliminary plan (with the intent that subject to an agreement of transfer being agreed to that they undertake the road process on behalf of Council) d. Consult with the other adjoining landowner prior to the commencement of the process. 3. Delegate to the Mayor and Chief Executive Officer to affix Council’s Common Seal on any necessary documentation relating to this sale. CARRIED

18. INFORMATION ONLY REPORTS

18.1. Chief Executive Officer

18.1.0. Chief Executive Officer - Receive Reports

Council Resolution OC2020 - 73

Moved Cr Sims Seconded Cr Howie

That Council receive the Chief Executive Officer's Information Only reports being; CARRIED 18.11. Chief Executive 18.1.1. Chief Executive Officer's monthly activities 18.1.2. Council Resolution Action 18.1.2. Council Resolution Action report

18.1.3. Notes of the Riverland Local Government Forum held 4 March 2020

Renmark Paringa Council 10 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 17 | 139 18.2. Director Corporate and Community Services

18.2.0. Director Corporate and Community Services - Receive Reports

Council Resolution OC2020 - 74

Moved Cr Maddocks Seconded Cr Howie

That Council receive the Director Corporate and Community Services Information Only reports being; CARRIED

18.2.1 Community Development Team – Quarterly Report

18.2.2. Elected Member Requests - Corporate & Community Services 8.2.3. Landcare Quarterly Report 18.2.3. Landcare Quarterly Report

18.3. Director Infrastructure and Environmental Services

18.3.0. Director Infrastructure and Environmental Services - Receive Reports

Council Resolution OC2020 - 75

Moved Cr Howie Seconded Deputy Mayor Hunter

That Council receive the Director Infrastructure and Environmental Services Information Only reports being; CARRIED 8.3.1. New Planning, Development and Infrastructure Act and Planning and Design Code 18.3.1. New Planning, Development and Infrastructure Act and Planning and Design Code 18.3.2. Development Assessment Monthly Statistics 18.3.2. Development Assessment Monthly Statistics 8.3.3. Elected Member Requests Update - DIES 18.3.3. Elected Member Requests Update - DIES 18.3.4. Zone Emergency Management Committee & Council Ready Program 18.3.4. Zone Emergency Management Committee & Council Ready Program

19. MOTIONS WITHOUT NOTICE

Nil

20. GENERAL BUSINESS

Nil

21. MATTERS FOR CONSIDERATION IN CONFIDENCE

21.1. Chief Executive Officer

Nil

21.2. Director Corporate and Community Services

Renmark Paringa Council 11 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 18 | 139 Nil

21.3. Director Infrastructure and Environmental Services 21.3.1. Number 1 Pump Station 21.3.1. Number 1 Pump Station

Council Resolution OC2020 - 76

Moved Cr Sims Seconded Cr Singh-Malhi

That pursuant to the provisions of Section 90(2) and 90(3)(b) of the Local Government Act, 1999, the Council orders that the public be excluded with the exception of the Chief Executive Officer, Director Infrastructure & Environmental Services, Director of Corporate and Community Services and Executive Assistant to the Chief Executive Officer present on the basis that it will receive, consider and discuss the Director Infrastructure and Environmental Services Officer’s report 21.3.1 relating to Number 1 Pump Station and that Council is satisfied that the principle, being that the meeting should be conducted in a place open to the public, is outweighed in relation to the matters because receiving, considering and discussing these matters involves:

Section 90(3)(b) information the disclosure of which (i) could reasonably be expected to confer a commercial advantage on a person with whom the Council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the Council; and (ii) would, on balance, be contrary to the public interest. CARRIED Resumption of Open Council The Ordinary Council meeting resumed Open Council after considering report 21.3.1.

Report 15.2 was deferred from earlier in this meeting.

15.2. Funding Agreement - Renmark Paringa Council and Regional Development Australia Murraylands & Riverland

Mayor Martinson left the meeting at 09:27 pm.

Cr Howie left the meeting at 09:27 pm.

Deputy Mayor Hunter took the Chair.

Council Resolution OC2020 - 64

Moved Cr Sims Seconded Cr Townsend

That Council agree to enter into a 3 year funding agreement with Regional Development Australia Murraylands and Riverland (RDAMR) from 1 July 2020 on the basic of the following conditions being satisfactorily meet:  Input into the Strategic Direction of RDAMR  Formation of agreed Key Performance Indicators  The funding being commensurate with the current level of funding making allowance for an increase in-line with the Consumer Price Index And further that Council authorise the Mayor and Chief Executive Officer to execute all documents relating to the funding agreement. CARRIED

Renmark Paringa Council 12 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 19 | 139 22. CLOSURE

Deputy Mayor Hunter declared the meeting closed at 09:32 pm.

Renmark Paringa Council 13 of 13 Minutes Ordinary Council Meeting - 24 March 2020 Attachment 8.1.1.1 Page 20 | 139 Agenda Ordinary Council Meeting - 28 April 2020

8.2. Confirmation of Special Council Meeting Minutes

That the minutes of the Special Council meeting held 14 April 2020 be received and confirmed.

Page 21 | 139 Minutes of the Special Council Meeting

Tuesday 14 April 2020

Held electronically via Zoom due to the current COVID-19 pandemic.

Renmark Paringa Council 1 of 3 Minutes Special Council Meeting - 14 April 2020 Attachment 8.2.0.1 Page 22 | 139 1. OPENING BY THE MAYOR

Mayor Martinson declared the meeting open at 7.02pm.

Mayor Martinson read the Acknowledgement of Country.

“I would like to acknowledge and pay respect to the First Peoples of the River Murray and Mallee region who are the traditional custodians of this land on which we meet.”

2. PRESENT

Mayor Neil Martinson (Council chambers – zoom video conference)

Deputy Mayor Peter Hunter (zoom video conference)

Councillors Allan Maddocks (zoom video conference) Maria Spano ( zoom video conference) David Sims (zoom video conference) Margaret Howie (zoom video conference) Henry Du Rieu (zoom video conference) Ben Townsend (zoom video conference) Sim Singh-Malhi (zoom video conference)

Chief Executive Officer Tony Siviour (zoom video conference)

Director Corporate and Community Services Tim Pfeiffer (zoom video conference)

Executive Assistant/Minutes Julie Gregurec (Council chambers – zoom video conference)

3. APOLOGIES

Director Infrastructure & Environmental Services – Tim Tol

4. MEMBER'S DECLARATION OF INTEREST

Nil

Renmark Paringa Council 2 of 3 Minutes Special Council Meeting - 14 April 2020 Attachment 8.2.0.1 Page 23 | 139 5. DEPUTATIONS

Nil

6. LATE REPORTS

Nil

7. CHIEF EXECUTIVE OFFICER REPORTS

7.1. Amendments to Policies due to COVID-19 Pandemic 7.1. Amendments to Policies due to COVID-19 Pandemic

Council Resolution SC2020 - 11

Moved Cr Howie Seconded Cr Maddocks

1. That Council adopt the amended Code of Practice for Meeting Procedures April 2020 to facilitate participation by Elected Members in Council meetings by electronic means.

2. That the Council adopt the amended Code of Practice for Access to Council Meetings, Council Committees and Council Documents April 2020 to facilitate participation by Elected Members in Council meetings by electronic means.

3. That the Council adopt the amended Informal Gatherings Policy April 2020 to facilitate participation by Elected Members in Informal Gatherings by electronic means.

4. That, as from 14 April 2020, meetings of the Council will take place by electronic means at the following electronic locations: Zoom Video Conference facility or other electronic platforms at the discretion of the Chief Executive Officer. CARRIED

8. DIRECTOR CORPORATE AND COMMUNITY SERVICES REPORTS

Nil

9. DIRECTOR INFRASTRUCTURE AND ENVIRONMENTAL SERVICES REPORTS

Nil

10. CLOSURE

Mayor Martinson declared the meeting closed at 07:22 pm.

Renmark Paringa Council 3 of 3 Minutes Special Council Meeting - 14 April 2020 Attachment 8.2.0.1 Page 24 | 139 Agenda Ordinary Council Meeting - 28 April 2020

9. BUSINESS ARISING FROM THE MINUTES

9.1. Business arising from Ordinary Council Meeting Minutes

9.2. Business arising from the Special Council Meeting Minutes

10. QUESTIONS

10.1. Questions with Notice

Nil

10.2. Questions without Notice

11. NOTICE OF MOTION

Nil

12. REPORTS AND RECOMMENDATIONS OF COMMITTEES

12.1. Receive the Minutes of Council Committees

Nil

12.2. Riverland Regional Assessment Panel - minutes of meeting held 19 March 2020

That the minutes of the Riverland Regional Assessment Panel meeting held 19 March 2020 be received.

Page 25 | 139

THE BERRI BARMERA COUNCIL, DISTRICT COUNCIL OF LOXTON WAIKERIE, RENMARK PARINGA COUNCIL MINUTES OF THE MEETING OF THE RIVERLAND REGIONAL ASSESSMENT PANEL HELD THURSDAY 19 MARCH 2020 AT 1.30 PM AT THE RENMARK PARINGA COUNCIL CHAMBER, 61 EIGHTEENTH STREET, RENMARK.

ITEM 1 WELCOME: Mr Ballantyne welcomed the Panel members and staff.

ITEM 2 PRESENT: Panel members Messrs B.G. Ballantyne, J.B. McVicar, G.D. Parsons, H.R. DuRieu Council staff Messrs J.G. Hunt (Development Officer – Planning, District Council of Loxton Waikerie), R Semrau (Principal Planner, Renmark Paringa Council), Mr T Tol (Assessment Manager), Ms A Angeletti (Administration Officer).

ITEM 3 APOLOGIES: Ms J.A. Lewis

ITEM 4 CONFIRMATION OF MINUTES

MOTION (RRAP 091/20): That the minutes of the meeting held 20 February 2020 be taken as read and confirmed. G.D. Parsons / J.B. McVicar CARRIED

ITEM 5 BUSINESS ARISING FROM THE PREVIOUS MINUTES Nil

ITEM 6 DECLARATION OF INTEREST BY MEMBERS OF PANEL: Nil

ITEM 7 HEARING OF REPRESENTATIONS: Nil

ITEM 8 REPORTS: Item 8.1 was withdrawn from the Agenda at the request of the applicant.

The Berri Barmera Council, District Council of Loxton Waikerie, Renmark Paringa Council Minutes of the meeting of the Riverland Regional Assessment Panel, held Thursday 19 March 2020 Page 121 Attachment 12.2.1 Page 26 | 139

Item 8.2 Development application 551/246/18 - Selecta Homes & Building Company P/L

Application No: 551/246/18 Council: District Council of Loxton Waikerie Relevant Authority: District Council of Loxton Waikerie Applicant: Selecta Homes & Building Company P/L Owner: Ricardo Gauci Lodgement date: 10/10/18 Description of development: Elevated detached dwelling Property details: Lot 37 River Drive, Paisley, as contained in Certificate of Title Volume 5891 Folio 865 Officer: Jordan Hunt

MOTION (RRAP 092/20): 1. The Riverland Regional Assessment Panel determines that Development Application 551/246/18 is not seriously at variance with the Loxton Waikerie Development Plan. 2. The Riverland Regional Assessment Panel determines to Grant Development Plan Consent to Development Application 551/246/18, subject to the concurrence of the State Commission Assessment Panel and the following conditions and notes: Council conditions: 1. Development is to take place in accordance with the supporting documentation and plans relating to Development Application Number 551/246/18, except as modified by any conditions attached to this Decision Notification, specifically: Plan type Reference Dated Received Prepared By Site Plan Sheet 1 20/11/18 03/12/18 Selecta Homes and Building Solutions Wastewater Plan Sheet 1a 20/08/18 11/01/20 Selecta Homes and Building Solutions Floor Plan Sheet 2 20/08/18 10/08/18 Selecta Homes and Building Solutions Elevations Plan Sheet 3 30/11/18 03/12/18 Selecta Homes and Building Solutions 2. Stormwater run-off from all roof drainage systems to be directed to a storage tank or tanks. Overflow from the tank/s to be contained on site or directed to Councils stormwater system to the satisfaction of Council. Stormwater retained on site shall be managed in a manner as to prevent erosion or pollution of the site and be diverted away from wastewater disposal areas and buildings. 3. The dwelling must be connected to a rainwater tank of at least 5,000 litres, intended exclusively for domestic use associated with the dwelling and plumbed throughout. 4. A wastewater works approval is required prior to the issue of Development Approval. Conditions as directed by the Department of Environment and Water 5. During demolition and construction activities the property must be managed in a manner as to prevent erosion and pollution of the subject site and the environment, including keeping the area in a tidy state and ensuring any waste materials are appropriately contained to ensure no pollutants (including excavation or fill material) enter the River Murray system. 6. Any fill material brought to the site must be clean and not contaminated by construction or demolition debris, industrial or chemical matter, or pest plant or pathogenic material.

7. Any excavation or fill material surplus to the requirements of the development must be disposed of such that it will not: a. be located within the 1956 floodplain; b. impede the natural flow of any surface waters; c. allow sediment to enter any water body; d. adversely impact native vegetation; e. facilitate the spread of pest plant and pathogenic material. 8. Stormwater run-off from the dwelling must be managed to prevent erosion or pollution of the site and the environment, and diverted away from wastewater disposal areas, such as septic tanks and aerobic systems. Connection to a water storage tank would assist in complying with this condition. Notes: 1. The applicant is advised of their general duty of care under the River Murray Act 2003 to take all reasonable measures to prevent any harm to the River Murray through his or her actions or activities. 2. If there is an intention to clear native vegetation on the land at any time, the applicant should consult the Native Vegetation Council to determine relevant requirements under the Native Vegetation Act 1991 and its Regulations, which may include the provision of a Significant Environmental Benefit. Note that ‘clearance’ means any activity that could cause any substantial damage to native plants, including cutting down and removing plants, burning, poisoning, slashing of understorey, removal or trimming of branches, severing roots, drainage and reclamation of wetlands, and in some circumstances grazing by animals. For further information contact the Native Vegetation Council on telephone 8303 9777 or visit: http://www.nvc.sa.gov.au. 3. The applicant is encouraged to incorporate locally indigenous plant species into any landscaping, screen planting or revegetation activities at the site to enhance the natural character of the locality, stabilise soils and provide habitat for native species. For information on appropriate species to be planted, please contact State Flora at Bremer Road, Murray Bridge on telephone 8539 2105, or within Belair National Park on telephone 8278 7777 or visit: http://www.stateflora.sa.gov.au. 4. If the applicant wishes to use water (other than for firefighting purposes) from the River Murray Prescribed Watercourse or wells, then they may be required to apply to the Department for Environment and Water (DEW) for a water licence, pursuant to the Natural Resources Management Act 2004. Further, a permit is required for any work to be carried out on a well or for new wells to be drilled. For further information contact the DEW Water Licensing Branch on 8595 2053 or visit: http://www.environment.sa.gov.au/licences-and-permits/water-licence-and- permit-forms. 5. The River Murray and many of its tributaries and overflow areas have abundant evidence of Aboriginal occupation and Aboriginal sites, objects or remains may be present on the subject land. Under section 20 of the Aboriginal Heritage Act 1988 (the Act), an owner or occupier of private land, or an employee or agent of such an owner or occupier, must report the discovery on the land of any Aboriginal sites, objects and remains to the Minister responsible for the administration of the Act, as soon as practicable, giving the particulars of the nature and location of the Aboriginal sites, objects or remains. It is an offence to damage, disturb or interfere with any Aboriginal site or damage any Aboriginal object (registered or not) without the authority of the Minister for Aboriginal Affairs and Reconciliation (the Minister). If the planned activity is likely to damage, disturb or interfere with a site or object, authorisation of the activity must be first obtained from the Minister under Section 23 of the Act. Penalties may apply for failure to comply with the Act. 6. This approval does not obviate any considerations that may apply to the Environment Protection and Biodiversity Conservation Act 1999 (Cth). For further information visit: http://www.environment.gov.au/epbc.

7. The applicant is reminded of its general environmental duty, as required by section 25 of the Environment Protection Act 1993, to take all reasonable and practicable measures to ensure that the activities on the whole site, including during construction, do not pollute the environment in a way which causes or may cause environmental harm. 8. The applicant is reminded that due care should be taken to prevent or minimise adverse impacts and to appropriately manage stormwater runoff during construction and post- construction. Guidance can be found in the EPA’s Stormwater Pollution Prevention Code of Practice for the Building and Construction Industry: http://www.epa.sa.gov.au/files/47790_bccop1.pdf 9. EPA information sheets, guidelines documents, codes of practice, technical bulletins etc can be accessed on the following web site: http://www.epa.sa.gov.au 10. The development must be substantially commenced within 12 months of the date of this Notification, unless this period has been extended by Council. 11. You are advised that any act or work authorised or required by this Notification must be completed within three years of the date of the Notification unless this period is extended by the Council. 12. The applicant is reminded of its general environmental duty, as required by section 25 of the Environment Protection Act 1993, to take all reasonable and practical measures to ensure that the activities on the whole site, including during construction, do not pollute the environment in a way which causes or may cause environmental harm. J.B. McVicar / H.R. DuRieu CARRIED

Item 8.3 Development application 551/187/19 - Andrew Fremder

Application No: 551/187/19 Council: District Council of Loxton Waikerie Relevant Authority: District Council of Loxton Waikerie Applicant: Andrew Fremder Owner: Waikerie SA Investments Pty Ltd Lodgement date: 20/08/19 Description of development: To erect a pump station comprising of an in ground concrete bunker, pump shed, external discharge manifold and suction pipes Property details: 13461 Sturt Highway, Lowbank, as contained in Certificate of Title Volume 6169 Folio 530 Officer: Jordan Hunt

MOTION (RRAP 093/20):

1. The Riverland Regional Assessment Panel determines that Development Application 551/187/19 is not seriously at variance with the Loxton Waikerie Development Plan. 2. The Riverland Regional Assessment Panel determines to grant Development Plan Consent to Development Application 551/187/19 subject to the following conditions and notes:

Council conditions: 1. Development is to take place in accordance with the supporting documentation and plans relating to Development Application Number 551/187/19, except as modified by any conditions attached to this Decision Notification, specifically: Plan type Reference Dated Received Prepared By Site Plan – Overall JRC00332 19/08/19 20/08/19 Total Eden Site Plan JRC00331 19/08/19 20/08/19 Total Eden Elevation Plan/Floor JRC00324 29/07/19 20/08/19 Total Eden Plan Suction Pipes Plan JRC00325 29/07/19 20/08/19 Total Eden Pump Specifications Induction 10/09/19 03/12/19 WEG SA Motor Elevation Plan JRC00346 03/12/19 03/12/19 Total Eden Floor Plan SKH-0002 15/01/20 28/01/20 KBR Section Plan SKH-0003 15/01/20 28/01/20 KBR Design Brief - - 03/12/19 Total Eden Survey Plan FX255186 - 03/12/19 Anderson Surveyors 2. Stormwater run-off from all roof drainage systems to be directed to a storage tank or tanks. Overflow from the tank/s to be contained on site or directed to Councils stormwater system to the satisfaction of Council. Stormwater retained on site shall be managed in a manner as to prevent erosion or pollution of the site. 3. Driveway access to the site is to be constructed and maintained to Council’s standards and satisfaction. Conditions as directed by the Department for Environment and Water 4. During construction activities the subject land must be managed in a manner as to prevent erosion and pollution of the subject site and the environment, including keeping the area in a tidy state and ensuring any waste materials are appropriately contained to ensure no pollutants (including excavation or fill material) enter the River Murray system.

5. Any fill material brought to the site must be clean and not contaminated by construction or demolition debris, industrial or chemical matter, or pest plant or pathogenic material. 6. Any excavation or fill material surplus to the requirements of the development must be disposed of such that it will not: a) be located within the 1956 floodplain: b) impede the natural flow of any surface waters; c) allow sediment to enter any water body; d) adversely impact native vegetation; e) facilitate the spread of pest plant and pathogenic material. 7. Appropriate measures must be undertaken to minimise water quality impacts during works on or near the riverbed and other water bodies. The use of a silt curtain, coffer dam or similar may assist in complying with this condition. 8. Any exposed areas created or exacerbated during the works must be appropriately stabilised to minimise the potential for erosion and the entry of sediment into the River Murray.

Notes: 1. The applicant is advised of their general duty of care under the River Murray Act 2003 to take all reasonable measures to prevent any harm to the River Murray through his or her actions or activities. 2. If the applicant wishes to use water (other than for firefighting purposes) from the River Murray Prescribed Watercourse or wells, then pursuant to the Natural Resources Management Act 2004, they will be required to apply to the Department for Environment and Water (DEW) for a Water Allocation Account, Water Resources Works Approval and Site Use Approval, and will also be required to source a water allocation from an existing licensee and apply to DEW to have the water transferred to their Water Allocation Account. DEW will assess the applications against the principles of the Water Allocation Plan for the River Murray Prescribed Watercourse. Upon issue of a Water Resources Works Approval the applicant will also be required to install a water meter compliant with the DEW meter installation and specification standard. For further information contact the DEW Water Licensing Branch (Berri office) on 8595 2053 or visit: http://www.environment.sa.gov.au/licences-and-permits/water-licence-and- permit-forms. 3. Prior to the commencement of any works, the applicant will be required to seek the approval of the Minister for Environment and Water in the form of an application for a Licence to Occupy Crown Land to enable continued occupation of Crown land, pursuant to the Crown Land Management Act 2009. In addition, Native Title notification may be required as a pre-requisite to the issue of any licence, pursuant to the provisions of the Native Title Act 1993 (Cth). If required, the notification process is a minimum of 8 weeks – in addition to the assessment of the licence application – and will not commence until the licence application has been submitted. For further information please contact the Department for Environment and Water (Crown Lands Program, Berri) on telephone 8595 2105 and quote the Development Application number, or visit: http://www.environment.sa.gov.au/managing-natural- resources/Land/Crown_lands. 4. Guidance regarding navigational safety requirements, including navigational aids and markers (if required), is available from the Department of Planning, Transport and Infrastructure’s Marine Operations Section on telephone 8260 0088 or visit: http://www.sa.gov.au/topics/boating-and-marine. 5. The River Murray and many of its tributaries and overflow areas have abundant evidence of Aboriginal occupation and Aboriginal sites, objects or remains may be present on the subject land. Under section 20 of the Aboriginal Heritage Act 1988 (the Act), an owner or occupier of private land, or an employee or agent of such an owner or occupier, must report the discovery on the land of any Aboriginal sites, objects and remains to the Minister responsible for the administration of the Act, as soon as practicable, giving the particulars of the nature and location of the Aboriginal sites, objects or remains. It is an offence to damage, disturb or

interfere with any Aboriginal site or damage any Aboriginal object (registered or not) without the authority of the Minister for Aboriginal Affairs and Reconciliation (the Minister). If the planned activity is likely to damage, disturb or interfere with a site or object, authorisation of the activity must be first obtained from the Minister under Section 23 of the Act. Penalties may apply for failure to comply with the Act. For further information visit: http://taawika.sa.gov.au. 6. Prior to the clearance of native vegetation for any purpose, the applicant should consult the Native Vegetation Council to determine relevant requirements under the Native Vegetation Act 1991 and its Regulations, which may include the provision of a Significant Environmental Benefit. Note that ‘clearance’ means any activity that could cause any substantial damage to native plants, including cutting down and removing plants, burning, poisoning, slashing of understorey, removal or trimming of branches, severing roots, drainage and reclamation of wetlands, and in some circumstances grazing by animals. For further information contact the Native Vegetation Council on telephone 8303 9777 or visit: http://www.nvc.sa.gov.au. 7. This approval does not obviate any considerations that may apply to the Environment Protection and Biodiversity Conservation Act 1999 (Cth). For further information visit: http://www.environment.gov.au/epbc. 8. The development must be substantially commenced within 12 months of the date of this Notification, unless this period has been extended by Council. 9. You are advised that any act or work authorised or required by this Notification must be completed within three years of the date of the Notification unless this period is extended by the Council. 10. The applicant is reminded of its general environmental duty, as required by section 25 of the Environment Protection Act 1993, to take all reasonable and practical measures to ensure that the activities on the whole site, including during construction, do not pollute the environment in a way which causes or may cause environmental harm. 11. The River Murray and many of its tributaries and overflow areas have abundant evidence of Aboriginal occupation. Under Section 20 of the Aboriginal Heritage Act 1988 (The Act), as an owner or occupier of private land, or an employee or agent of such an owner or occupier, must report the discovery on the land of any Aboriginal sites, objects and remains to the Minister for Aboriginal Affairs and Reconciliation, as soon as practicable, giving the particulars of the nature and location of the Aboriginal sites, objects or remains. Penalties may apply for failure to comply with the Act. 12. It is an offence to damage, disturb or interfere with any Aboriginal site or damage any Aboriginal object (registered or not) without the authority of the Minister for Aboriginal Affairs and Reconciliation (the Minister). If the planned activity is likely to damage, disturb or interfere with a site or object, authorisation of the activity must be first obtained from the Minister under Section 23 of the Act. H.R. DuRieu / G.D. Parsons CARRIED

Item 8.4 Development application 551/264/19 – Sivcorp Energy and Water

Application No: 551/264/19 Council: District Council of Loxton Waikerie Relevant Authority: District Council of Loxton Waikerie Applicant: Sivcorp Energy and Water Owner: The Media Irrigation Trust Incorporated Lodgement date: 06/12/19 Description of development: To erect a ground mounted solar farm in association with existing irrigation pumps, security fencing and landscaping Property details: 6 Sherwood Avenue, Loxton North as contained in Certificate of Title Volume 6037 Folio 587 Officer: Jordan Hunt

MOTION (RRAP 094/20):

1. The Riverland Regional Assessment Panel determines that Development Application 551/264/19 is not seriously at variance with the Loxton Waikerie Development Plan. 2. The Riverland Regional Assessment Panel determines to grant Development Plan Consent to Development Application 551/264/19 subject to the following conditions and notes: Council conditions: 1. Development is to take place in accordance with the supporting documentation and plans relating to Development Application Number 551/264/19, except as modified by any conditions attached to this Decision Notification, specifically: Plan type Reference Received Prepared By Site Plan 6 Sherwood Avenue 10/01/2020 Applicant Elevations Plan 6 Sherwood Avenue 10/01/2020 Applicant 2. The landscaping plantings as shown on the approved plans must be planted within three months of the solar panels being erected. The plantings shall be of suitable native shrubs (densely planted) so that the mature plants have a height equal to or above the cyclone fencing, to the satisfaction of Council. Plantings must be watered and maintained, with diseased and dying plantings replaced as necessary, to the satisfaction of Council. 3. The cyclone fencing must be constructed to 1.8 metres in height and black in colour. The fencing must be erected within three months of the solar panels being erected on the land in order to provide security for the proposed development and to provide a visual barrier. 4. The solar panels must be constructed of anti-reflective glass to assist in the prevention of glare impacting surrounding land users and occupiers. 5. The vehicle access driveway must be covered in sufficient crushed aggregate or similar material to ensure access in both wet and dry conditions and to suppress dust, and be to the satisfaction of the Council. 6. Stormwater from the development must be contained on site and managed to prevent pollution, and to prevent flow of stormwater across property boundaries. Notes: 1. The development must be substantially commenced within 12 months of the date of this Notification, unless this period has been extended by Council. 2. You are advised that any act or work authorised or required by this Notification must be completed within three years of the date of the Notification unless this period is extended by the Council.

3. Prior to the clearance of native vegetation for any purpose, the applicant should consult the Native Vegetation Council to determine relevant requirements under the Native Vegetation Act 1991 and its Regulations, which may include the provision of a Significant Environmental Benefit. Note that ‘clearance’ means any activity that could cause any substantial damage to native plants, including cutting down and removing plants, burning, poisoning, slashing of understorey, removal or trimming of branches, severing roots, drainage and reclamation of wetlands, and in some circumstances grazing by animals. For further information contact the Native Vegetation Council on telephone 8303 9777 or visit: http://www.nvc.sa.gov.au. 4. The applicant is reminded of its general environmental duty, as required by section 25 of the Environment Protection Act 1993, to take all reasonable and practical measures to ensure that the activities on the whole site, including during construction, do not pollute the environment in a way which causes or may cause environmental harm. 5. The River Murray and many of its tributaries and overflow areas have abundant evidence of Aboriginal occupation. Under Section 20 of the Aboriginal Heritage Act 1988 (The Act), as an owner or occupier of private land, or an employee or agent of such an owner or occupier, must report the discovery on the land of any Aboriginal sites, objects and remains to the Minister for Aboriginal Affairs and Reconciliation, as soon as practicable, giving the particulars of the nature and location of the Aboriginal sites, objects or remains. Penalties may apply for failure to comply with the Act. 6. It is an offence to damage, disturb or interfere with any Aboriginal site or damage any Aboriginal object (registered or not) without the authority of the Minister for Aboriginal Affairs and Reconciliation (the Minister). If the planned activity is likely to damage, disturb or interfere with a site or object, authorisation of the activity must be first obtained from the Minister under Section 23 of the Act. J.B. McVicar / H.R. DuRieu CARRIED

ITEM 9 OTHER BUSINESS:

ITEM 10 NEXT MEETING: The next scheduled meeting of the RRAP is 16 April 2020

ITEM 11 CLOSE: 1:50pm

Date: ,2020 Signed Mr B.G. Ballantyne

13. ELECTED MEMBERS REPORTS

13.1. Elected Member Monthly Activities

Reporting Officer Julie Gregurec – Executive Assistant to CEO and Mayor CEO/Director Tony Siviour - Chief Executive Officer Recommendation Purpose To provide residents and Staff with a record of the Elected Members monthly activities for March/April 2020.

Background Mayor Martinson 17/3/20 Local Government Association (LGA) & Member Councils zoom COVID-19 meeting 17/3/20 Special Council meeting 23/3/20 Weekly meeting with Chief Executive Officer (CEO) and Executive Assistant (EA) 23/3/20 Debrief meeting with Executive team re: March Council meeting agenda 23/3/20 Emergency teleconference video meeting with Minister Whetstone and CEO 23/3/20 Phone link meeting with Premier of SA and LGA representatives 24/3/20 Informal Gathering of Council 25/3/20 March 2020 KESAB Board meeting via zoom video link 27/3/20 Murraylands Riverland LGA RTA committee meeting 27/3/20 LG Mayors Coronavirus forum via zoom video link 31/3/20 Meeting with Senator Birmingham and Senator Anne Ruston via zoom video link 1/4/20 Basin Community committee meeting via teleconference 2/4/20 Meeting with Mark Yates re: 5MW Solar farm via zoom video link 2/4/20 Renmark cemetery inspection 3/4/20 Cal Lal road, Bugle Hut road, Gordon road and Taldra road inspection 3/4/20 Meeting with Police Commissioner via zoom video link 7/4/20 Government road driveway inspection 8/4/20 Meeting with Minister Whetstone, Regional Development Australia Chairs and CEO via zoom video link 8/4/20 COVID-10 briefing with Premier Steven Marshall 9/4/20 Council rates and budget setting workshop via zoom video link 9/4/20 Test informal zoom meeting with Elected Members and staff 14/4/20 Special Council meeting via zoom video link 15/4/20 Meeting with Member for Chaffey, Destination Riverland representative, Riverland Mayors and CEO’s 15/4/20 KESAB Board meeting via zoom video link 16/4/20 Regional Development Australia Murraylands & Riverland Inc Board meeting

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Deputy Mayor Hunter 16/3/20 Murray Darling Association Region 5 Annual General Meeting 17/3/20 Special Council meeting 23/3/20 Conference call LGA update re: Corona virus 24/3/20 Informal Gathering of Council 9/4/20 Test informal zoom meeting with Elected Members and staff 14/4/20 Special Council meeting via zoom video link

Cr Maddocks 24/3/20 Informal Gathering of Council 9/4/20 Test informal zoom meeting with Elected Members and staff 14/4/20 Special Council meeting via zoom video link

Cr Du Rieu 17/3/20 Special Council meeting 9/4/20 Test informal zoom meeting with Elected Members and staff 14/4/20 Special Council meeting via zoom video link 16/4/20 Riverland Regional Assessment Panel meeting

Cr Howie 9/4/20 Test informal zoom meeting with Elected Members and staff 14/4/20 Special Council meeting via zoom video link 16/4/20 Regional Development Australia Murraylands & Riverland Inc Board meeting

Cr Singh-Mahli 17/3/20 Special Council meeting 9/4/20 Test informal zoom meeting with Elected Members and staff 14/4/20 Special Council meeting via zoom video link

Strategic Alignment 4 A Positive Experience 4.4 Provide strong and informed leadership, advocacy and representation for our community 4.4.2 Appropriate Elected Member representation on community committees and external bodies.

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14. LATE REPORTS

Nil

15. CHIEF EXECUTIVE OFFICER REPORTS

15.1. Public Access and Public Consultation Notice (No 2) 2020 15.1. Public Access and Public Consultation Notice (No 2) 2020

Reporting Officer Tony Siviour - Chief Executive Officer CEO/Director Tony Siviour - Chief Executive Officer Relevant Legislation Local Government Act 1999 Attachments 1. Statutory Policy - Public Consultation [15.1.1 - 12 pages] 2. COVID 19 Notice SA Govt Gazette [15.1.2 - 6 pages]

Recommendation: That Council, pursuant to Section 45(2) of the Local Government Act 1999, as substituted under the Public Access and Public Consultation Notice (No 2) 2020, being satisfied that it is reasonably necessary as a result of the public health emergency declared by the Chief Executive of the Department for Health and Wellbeing on 15 March 2020 (and the related major emergency declared under the Emergency Management Act 2004 on 22 March 2020 and extended on 2 April 2020), the Council, for the period the Public Access and Public Consultation Notice (No 2) 2020 has effect:

1. endorse the closure of the principal office of the Council effective from 23 March 2020; 2. the Council makes the following alternative arrangements to enable the local community to access the services of the Council which are ordinarily available at the principal office of the Council: a. Renmark Paringa Council website www.renmarkparinga.sa.gov.au b. be provided on request in electronic or hard copy

3. In relation to any obligation under the Local Government Act 1999 to make a document available for inspection at the principal office of the Council, the document will be made available for inspection:

a. Renmark Paringa Council website www.renmarkparinga.sa.gov.au b. be provided on request in electronic or hard copy

4. Pursuant to Section 50(5a) of the Local Government Act 1999, as inserted under the Public Access and Public Consultation Notice (No 2) 2020, Council adopts its Public Consultation Policy dated April 2020.

Purpose To seek Elected Member endorsement of variations to the Local Government Act 1999 (LG Act) under the new emergency powers pursuant to Section 302B.

Analysis

The second set of variations to the LG Act under the new emergency power in section 302B of the LG Act have now come into operation. These variations are contained in the Public Access and Public Consultation Notice (No 2) 2020 (Notice No. 2) made by the Minister for Transport, Infrastructure and Local

Page 38 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Government Stephan Knoll on 8 April 2020. The variations in Notice No. 2 are in addition to the variations made under the Electronic Participation in Council Meetings Notice (No 1) 2020 of which Council has considered and endorsed changes.

Two key effects of Notice No. 2 are as follows:

• Councils may now close their principal office without any requirement for a notice under the South Australian Public Health Act 2011 (SAPH Act) or otherwise vary operating hours without a requirement to undertake public consultation, provided the council considers it reasonably necessary as a result of the public health emergency, and certain requirements detailed in the Notice No.2 are complied with;

• Councils are excused from undertaking certain mandatory public meetings in respect of certain types of public consultation. All variations are temporary and will cease to apply 28 days after all relevant State major emergency declarations end.

Principal Office

Under the ordinary application of section 45 of the LG Act, members of the public must be able to access the physical premises of a Council’s principal office to transact business during hours determined by the Council. Consistent with LGA guidance material already published, a Council might limit access using an appointment system, provided always however that a person who walks up to the office from the street during business hours still has some way of making an appointment at short notice. For councils which considered that a complete closure was necessary, the appropriate option was for an order to be issued under section 92 of the SAPH Act. Notice No. 2 now varies the operation of section 45 of the LG Act such that a council may entirely close the principal office if it is satisfied that this is reasonably necessary as a result of the COVID-19 public health emergency. Public consultation is not required for this step to be taken. As an alternative to a complete closure, Notice No. 2 also allows a Council to vary its principal office business hours without public consultation if it is satisfied that this is reasonably necessary as a result of the COVID-19 public health emergency.

If a Council closes its principal office or varies its business hours pursuant to these new provisions, the Council must make alternative arrangements to enable the local community to access the services of the council that are ordinarily available at the principal office of the council, and must inform the local community of these arrangements (including by publishing information on the council website).

At the March 2020 Ordinary meeting of Council it resolved

Further that Council will continue to deliver services and update the community via phone, email and other electronic means.

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At the time of making this decision the overriding obligation of this decision was based on the health, safety and welfare of Council’s employees, elected members and members of the community under the Work, Health and Safety Act 2012.

Public access to documents

Notice No. 2 also varies the operation of the LG Act so that wherever the LG Act requires a document to be made available for inspection at the principal office, the Council may determine that the document will instead:

• be made available on the council website; and/or • be provided on request in electronic or hard copy.

This is the case even if the Council has not decided to close its principal office but has only determined to reduce its operating hours. Other variations made by Notice No. 2 also allow the Council to determine that any document which the Council is obliged to provide to any person may be sent to the person on request, in the form requested, upon payment of the appropriate fee (if the LG provides a fee is applicable).

If the Council does decide to provide access to a document in one or more of these alternative ways, the Council must inform the local community of these arrangements, including by publishing information on the Council website. The exception to these alternative access arrangements is the assessment record. The obligation to make the assessment record available for inspection at the principal office is suspended, and there is no requirement that any alternative access arrangement be provided. However, Councils must still provide copies of entries in the assessment record on payment of a fee.

Public Consultation

The LG Act (when unmodified by Notice No. 2) requires Councils to hold public meetings as part of its public consultation upon its draft annual business plan and upon various types of changes to Council rating practices.

Notice No. 2 varies the operation of the LG Act so as to remove these requirements for public meetings. However, members of the public must still be able to provide written submissions in the course of all such public consultation.

The (temporary) abolition of these mandatory public meetings requires Council to amend it’s public consultation policy.

Notice No. 2 varies the operation of section 50 of the LG Act such that Councils may alter their public consultation policies or substitute a new policy, without undertaking public consultation. This is so even if the Council’s public consultation policy itself says that public consultation is required in the event of any alteration or substitution of the policy.

Strategic Alignment Not applicable

Engagement Stakeholder Local Government Association of SA Elected Members Nil Staff Nil

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Risk Management Consideration Yes - a risk assessment has been completed in Skytrust No change to LGAMLS required Risk Rating 3 - High (Significant Risk or legal requirement, immediate control strategy required)

Financial Implications Budget Source No financial impact Current Budget Impact No financial impact Future Budget Impact No financial impact

Asset Management Impact Nil

Relevant documents Public Consultation Policy Government Gazette

Page 41 | 139 PUBLIC CONSULTATION POLICY

Responsible Officer Adopted Director Corporate and Community Services August 2014 Reviewed Local Government Act 1999 Reference November 2019 April 2020 Section 50 Local Government Act 1999 Next Review* Public Access and Public Consultation Notice (No 2) 2020 October 2020 November 2021

Public Health Emergency: Public Access and Public Consultation

On 15 March 2020, the Chief Executive of the Department for Health and Wellbeing in the State of South Australia, pursuant to section 87 of the South Australian Public Health Act 2011, declared that an emergency which threatens to cause the death of, or injury or other damage to the health of any person is occurring or about to occur in relation to the transmission of COVID-19, and declared the emergency to be a public health emergency.

On 22 March 2020, the State Co-ordinator for the State of South Australia declared, pursuant to section 23 of the Emergency Management Act 2004, that a Major Emergency is occurring in respect of the outbreak of the Human Disease named COVID-19 within South Australia.

On 8 April 2020 the Minister for Transport, Infrastructure and Local Government issued a notice pursuant to section 302B of the Local Government Act 1999, the Public Access and Public Consultation Notice (No 2) 2020 (Notice No 2) varying or suspending the operation of the specified provisions of the Local Government Act 1999 as set out in Schedule 1 to Notice No 2. Notice No 2 commenced operation on 8 April 2020.

For the period Notice No 2 has effect (as provided for in Notice No 2), this Public Consultation Policy is altered as set out below and those alterations have effect notwithstanding any other provision in this Policy to the contrary.

For the avoidance of doubt, save for the alterations to the Policy as set out below, the Policy otherwise applies to public consultation undertaken by the Council for the purposes of the Local Government Act 1999.

Attachment 15.1.1 Page 42 | 139 PUBLIC CONSULTATION POLICY

Alterations to Public Consultation Policy

A. Definitions

For the purposes of these alterations the Council includes an officer or employee of the Council acting within the scope of that person’s ordinary functions and duties except in circumstances where these alterations expressly require a matter to be considered at a meeting of the Council.

B. Statutory Requirement to Hold Public Meetings Suspended

The Council will not publish a notice in a newspaper circulating in the area of the Council inviting interested persons to attend a public meeting or meeting of the Council in relation to any matter within the scope of Sections 123, 151 or 156 of the Local Government Act 1999 for which public consultation is required under the Local Government Act 1999. The Council will not hold such a public meeting or invite persons to attend a meeting of the Council to ask questions or make submissions on the matter.

The Council will publish a notice in a newspaper circulating in the area of the Council inviting interested persons to make written submissions within the period stated in the notice (which will not be less than 21 days after the publication of the notice) in relation any matter within the scope of Sections 123, 151 or 156 of the Local Government Act 1999 for which public consultation is required under the Local Government Act 1999. The Council will consider the submissions at a meeting of the Council.

C. Other Requirement to Hold Public Meeting Suspended

The Council will not hold a public meeting in relation to any matter for which the Local Government Act 1999 requires the Council to follow the steps set out in its public consultation policy.

The Council will not hold a public meeting in relation to any matter for which this Policy would, but for this provision, require the Council to hold a public meeting.

To the extent this Policy would otherwise require the Council to hold a public meeting in relation to a matter, the Council will instead publish a notice on its website or in a

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newspaper circulating in the area of the Council inviting interested persons to make written submissions in relation to any matter within the period stated in the notice (which will not be less than 21 days after the publication of the notice, unless the matter is considered by the Council to require urgent consideration and it is not otherwise contrary to the Local Government Act 1999 to consult for a lesser period). The Council will consider the submissions.

D. Other Requirement to undertake in Person Consultation Activity Suspended

The Council will not undertake any form of face-to-face or in person public consultation activity (including without limitation a door knock, focus group, forum, briefing session, workshop, open house, citizen panel, conversation café, citizen jury, round table or symposium) in relation to any matter for which the Local Government Act 1999 requires the Council to follow the steps set out in its public consultation policy.

The Council will not undertake any form of face-to-face or in person public consultation activity (including without limitation a door knock, focus group, forum, briefing session, workshop, open house, citizen panel, conversation café, citizen jury, round table or symposium) in relation to any matter for which this Policy would, but for this provision, require the Council to hold such an activity.

To the extent this Policy would otherwise require the Council to hold a face-to-face or in person public consultation activity in relation to a matter, the Council will instead publish a notice on its website or in a newspaper circulating in the area of the Council inviting interested persons to make written submissions in relation any matter within the period stated in the notice (which will not be less than 21 days after the publication of the notice, unless the matter is considered by the Council to require urgent consideration and it is not otherwise contrary to the Local Government Act 1999 to consult for a lesser period). The Council will consider the submissions.

E. Suspension of Other Inconsistent Provisions

To the extent that any other provision of this Policy could be read as requiring the Council to undertake public consultation with a person face-to-face or in person, the provision is suspended while these provisions are in effect and the provisions of paragraph D operate in their stead.

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OBJECTIVE The objectives of this Policy are to:  Fulfil the statutory requirements of section 50 of the Local Government Act 1999 (the Act); and  Enable and encourage the community to actively contribute to the Council’s decision making through open and accountable processes;  Keep the community informed of major achievements and initiatives;  Promote equity through optimal access to consultation opportunities;  Provide a framework for the implementation of the Council’s principles for community engagement, including public consultation.

LEGISLATION Legislative Requirements The Act requires the Council to follow its ‘public consultation policy’ (i.e. this Policy) in relation to certain matters and decisions. Where the Act requires the Council to conduct consultation in accordance with this Policy, the minimum steps that will be taken pursuant to section 50(4) of the Act are:

1. The publication of a notice in a newspaper circulating within the area of the Council and on a website as determined by the Chief Executive Officer that describes the matter under consideration and invites interested persons to make submissions in relation to the matter within a period (which must be at least 21 days) stated in the notice; and

2. Consideration by the council of any submissions made in response to a notice under paragraph 1 (above).

In some cases, the Act sets out additional requirements that the Council must follow in undertaking public consultation (i.e. such as the manner of publication of notices and the need for public meetings). In this case, the Council will ensure public consultation is conducted in accordance with the additional requirements. Councils are excused from undertaking certain mandatory public meetings in respect of certain types of public consultation

In particular, the Act prescribes consultation requirements in relation to the following matters:  The opening hours of the Council’s principal office  The Code of Practice for Access to meetings and documents  Adopts of the Council’s Annual Business Plan  A change to the basis of rating, including change to differential rates  Community land including: o Revoking the classification of land as community land o Adopting, amending or revoking a management plan for community land o Granting a lease or license over community land

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 permits and authorisations for exclusive occupation of a road or that restrict access to a road  planting vegetation where this may have a significant impact on residents, businesses or advertisers.

Further details of the consultation requirements prescribed by the Act in relation to the above and other matters are documented in Attachment One.

For the avoidance of doubt, this Policy does not apply to matters relating to development assessment. The Council will observe the consultation requirements prescribed by the Development Act 1993 in relation to these matters.

For decision making in respect of which a public consultation is not prescribed by the Act, the following is relevant:  The Council does not have a statutory obligation to undertake public consultation or community engagement;  The Council may choose to undertake or not undertake community engagement, at its absolute discretion; and the Council’s ability to make a decision (including to commence a project or activity) is not contingent on the Council first determining whether or not to undertake public consultation In circumstances where the Council considers whether or not it will undertake discretionary consultation, the Council will be guided by the following considerations:

 The nature and contentiousness of the matter;  The number of people within the community that may be affected by the decision of the Council; and  The impacts that may be experienced by the community as a result of the decision. POLICY The Council is committed to communicating with, involving, considering the views of and building relationships with its community and stakeholders through engagement and consultation.

In line with Council’s commitment, Renmark Paringa Council will use the most appropriate tools and technology to engage, communicate and consult with the community and relevant stakeholders.

Policy Administration This Policy has been prepared pursuant to Section 50 of the Act and outlines the principles and framework that the Council will follow to encourage community involvement in decision making about the services Council provides and the management of community resources.

This Policy will apply to Council Elected Members, Council Committee Members, employees, contractors and agents or consultants acting on behalf of Council.

Roles & Responsibilities

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Council will ensure adequate resources are provided to meet its commitment to sharing information and communicating openly with its community. The Chief Executive Officer is responsible for:  Implementing communication and consultation initiatives in accordance with this Policy;  Reporting on outcomes of these initiatives to Council to inform the decision-making process; and  Reporting on the review and evaluation of the policy.

Availability of the Policy The Policy will beis available for inspection at the Community and Civic Centre and Public Library during ordinary business hours. It has also been placed on Council’s website – www.renmarkparinga.sa.gov.au. Copies will be provided to interested parties upon request at no cost. Documents that are to be made available for public inspection or copy at the principal office will be provided electronically.

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ATTACHMENT ONE

LEGISLATIVE PUBLIC CONSULTATION REQUIREMENTS UNDER THE LOCAL LEGISLATIVE REQUIREMENT GOVERNMENT ACT 1999 MATTER

 Public notice of a review inviting written submissions within 6 weeks, including notice in a newspaper circulating within the Council’s area and copies made available at the principal office for inspection.  Council to prepare report on the public consultation. Representation Reviews – section 12 By public notice, inform of the completion Review and reporting to the Electoral  and availability of the report for inspection Commissioner and invite written submissions within 3 weeks, including notice in a newspaper circulating within the Council area.  Provide opportunity for person who makes written submission to appear before Council or a Council Committee to be heard on those submissions.

Before altering the name of the Council, the area of the Council, or the name of a ward the Council must:  Give public notice of the proposal inviting written submissions within 6 weeks, Status of a Council/Change of Name – including notice in a newspaper circulating section 13 within the area.  Provide opportunity for any person who makes written submission to appear before Council or a Council Committee to be heard on those submissions.

Consult in accordance with Council's Public Consultation Policy about the manner, places and times at which its offices will be open to the public for the transaction of business, and about any significant changes to these arrangements. Councils may now close their principal office without Principal Office - Opening Hours - section any requirement for a notice under the South 45(3) Australian Public Health Act 2011 (SAPH Act) or otherwise vary operating hours without a requirement to undertake public consultation,provided the council considers it reasonably necessary as a result of the public health emergency and certain requirements detailed in Notice No. 2 are complied with;

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A report addressing prudential issues must include:  the level of consultation with the local community, including contact with persons who may be affected by the project and representations made by them;  The means by which the community can Commercial Activities: Prudential Reports influence or contribute to the project or its' – section 48(2)(d) and 48(5) outcomes.  The report must be available for inspection at the principal office once Council has made a decision on the relevant project (the report may be available at an earlier time unless the Council orders that the report be kept confidential). Requirements for preparation, adoption, alteration or substitution of Council’s Public Consultation Policy. Before Council adopts, substitutes and/or alters a public consultation policy under Section 50 (6) the Council must:  prepare a document that sets out its proposal in relation to the matter  publish notice of the proposal in a newspaper circulating generally throughout the State and in a newspaper circulating in the Council area, and inviting submissions within stated period (at least 1 month)  consider submissions made in response to Public Consultation Policies – section 50 the consultation The Council is note required to comply with section 50 (6) of the Act if the Council determines that the alteration is of a minor significance that would attract little (or no) community interest.

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Before Council adopts, alters or substitutes a Code of Practice under Section 92 it must:  make copies of the proposed code, alteration or substitute code available for inspection or purchase the principal office Code of Practice - Access to meeting and and available for inspection on a website documents – section 92(5)(b) determined by the Chief Executive Officer; and  follow relevant steps set out in the Council’s Public Consultation Policy.  Notice 1 states section 92(5) is currently suspended,. Council must adopt a process or processes to ensure that members of the public are given a Strategic Management Plans – section reasonable opportunity to be involved in the 122(6) development and review of its strategic management plans Before Council adopts an annual business plan it must follow the relevant steps set out in the Council’s Public Consultation Policy. Section 123 (4) sets out the minimum steps which require Council to:- Publish in a newspaper circulating in the Council area and on a website (determined by the Chief Executive Officer) a notice informing the public of the preparation of a draft annual business plan and inviting interested persons to attend:-  a public meeting in relation to the matter to be held on a date (which must be at least 21 days after the publication of the notice); or  a meeting of Council to be held on a date stated in the notice at which members of the public may ask questions and make submissions in relation to the draft annual Annual Business Plans – section 123 business plan (at least 1 hour to be made available for these questions/submissions); or  to make written submissions in relation to the draft annual business plans within a period (which must be at least 21 days) stated in the notice;  to make arrangements for a meeting contemplated above and the consideration by the council of any submissions made either at the meeting or in writing as a response to the public consultation; and  a copy of the draft annual business plan are available at the meeting and for inspection (without charge) or purchase (on payment of a fee fixed by the Council) at the principal office of the Council at least 21 days before

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the date of the meeting.

Before the Council changes the basis of rating of any land, or changes the basis on which land is valued for the purposes of rating, or changes the imposition of rates on land by declaring or imposing a separate rate, service rate or service charge on any land under Section 151 the Council must:  prepare a report on the proposed change  follow the relevant steps set out in the Council’s Public Consultation Policy.

Section 151 (7) requires that the Council:  publish in a newspaper circulating in the Council area a notice describing the proposed change, and informing the public of the preparation of the report, and inviting interested persons to attend a public meeting in relation to the Basis of Rating – section 151  matter to be held on a date (at least 21 days after the publication of the notice) stated in the notice; or  to make written submissions in relation to the matter within stated period (at least 21 days) stated in the notice;  To make arrangements for a meeting contemplated above and the consideration by the Council of any submissions made either at the meeting or in writing as a response to the public consultation.

A copy of the report must be available at the meeting and for inspection (without charge) and purchase (on payment of a fee fixed by the Council) at the principal office at least 21 days before the end of the period for public consultation.

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Council must:  prepare and make publicly available a report on the proposal;  follow the relevant steps set out in Council’s Public Consultation Policy before revoking the classification of land as Community Land; and  Submit a proposal with a report on all submissions made as part of the Public Consultation process to the Minister.

Before Council adopts a Management Plan for Community Land Community Land it must: Revocation of classification of land as  make copies of the proposed plan available Community Land – section 194 for inspection or purchase at the Council's Management Plans - Public Consultation – principal office; section 197 & 198  follow the relevant steps set out in the Council’s Public Consultation Policy; and  give Public Notice of its adoption of a Management Plan.

Public Consultation as required for a new Management Plan is to be carried out prior to adopting a proposal for amendment or revocation of a Management Plan. Public Consultation is not required if the amendment has no significant impact on the interests of the community. The Council must give notice of its amendment or revocation of a management plan. Council must follow the relevant steps set out in its public consultation policy, before granting a lease or licence relating to community land. Exceptions apply in circumstances where:  the lease or licence is authorised in an Alienation of Community Land by lease or approved management plan, and the term is license – section 202 five years or less; or  the regulations provide for an exemption from compliance with its public consultation policy.

Where a permit/authorisation confers a right of exclusive occupation of a road and/or restricts access to a road, Council must follow the relevant steps set out in its public consultation policy before Road Permits & Authorisations – section granting the authorisation or permit. 223 The Council must give written notice of the proposal to agencies that are to be notified under the Regulations.

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Council must follow the relevant steps set out in its public consultation policy before planting or authorising planting of vegetation on a road if the Trees on roads – section 232 vegetation may have a significant impact on residents, the proprietors of nearby businesses or advertisers in the area.

At least 21 days before resolving to make a by-law, Council must:  make copies of the proposed by-law (and any code, standard or other document proposed to be applied or incorporated by the by-law) available for inspection without charge at the principal office during ordinary office hours, and so far as is reasonably practicable on the Internet; Passing By-Laws – section 249  by notice in a newspaper circulating in the local area inform the public of the availability of the proposed by-law and set out the terms of the by-law or describe in general terms the nature and effect of the by-law;  give reasonable consideration to a written or other acceptable submission made on a proposed by-law; and  publish a notice of the making of a by-law in a newspaper circulating in the Council area. Council must:  prepare a draft of a policy  by notice in a newspaper circulating in the Council area, advise where the draft is available for inspection (without charge) or purchase (on payment of a fee fixed by Council), and invite written representations on the draft within a period specified by the Order Making Policy – section 259 Council (at least 4 weeks)  consider any submission made in response to the draft policy.

The requirements of Section 259 (2) apply prior to Council adopting an amendment to a policy, unless Council determines that the amendment is of only minor significance.

Note that ‘public notice’ is defined under the Act and means a notice published in the Gazette and in a newspaper circulating generally throughout the State.

16. DIRECTOR CORPORATE AND COMMUNITY SERVICES REPORTS

16.1. Hardship Measures Associated with COVID-19 16.1. Hardship Measures Associated with COVID-19

Reporting Officer Tim Pfeiffer - Director Corporate and Community Services CEO/Director Tim Pfeiffer - Director Corporate and Community Services Relevant Legislation Local Government Act 1999 Attachments 1. Rates Hardship Policy - FINAL [16.1.1 - 6 pages]

Recommendation: That Council endorses: 1. The new Rates Hardship Policy, with specific provisions relating to COVID-19. 2. The waiving of fines and interest in relation to rates accrued between 1 April and 30 June 2020. 3. The waiving of lease/licence fees for community and sporting organisations from 1 April to 30 June 2020. 4. The Administration to consider relief measures for other lease/licence holders from 1 April to 30 June 2020 on a case-by-case basis. 5. That Council’s payment terms be reduced from 30 days to 14 days until to 30 June 2020.

Purpose For Council to consider and endorse hardship measures associated with COVID-19.

Background A range of measures are being recommended to Council to account for the financial hardships that may be experienced by the community in relation to COVID-19.

These measures attempt to strike a balance between providing genuine relief for ratepayers and ensuring sufficient cash flow for the continuity of essential services.

The South Australian Centre for Economic Studies has recently been commissioned by the Local Government Association of South Australia to undertake a research report in relation to “Providing Local Economic Stimulus: The Role for Councils”. In relation to hardship and rates, the report states that it is valuable to be reviewing hardship provisions in the current situation (particularly in relation to household rates). However, it also states that the widespread forbearance of rates would likely only be financially sustainable if financial assistance was provided by the State or Federal government.

Analysis

Rates Hardship Policy: The Rates Hardship Policy (attached) has been developed in alignment with Council’s existing Hardship Policy for Residential Customers of Minor and Intermediate Water Retailers, which has been in place since April 2017 and is a requirement for all water/wastewater retailers. While the existing Hardship Policy for Residential Customers of Minor and Intermediate Water Retailers and the new Rates Hardship Policy share a large proportion of content, the Essential Services Commission of South Australia has anecdotally been hesitant to support the addition of content that is not related to water/wastewater services into the existing standard policy.

The specific COVID-19 provisions within the new Rates Hardship Policy allow ratepayers in specific and defined circumstances to apply for a deferral of rate payments for the coming

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three months and not be subject to fines, interest, debt collection or legal action during that period. In effect, this will mean that there is minimal financial impact to Council, as the deferred rates would be paid at a later date (albeit, without penalties applied ), however it could mean that there is a reduction in rates income in the current financial year, to be paid at a later date.

A short review period has been suggested for the new Rates Hardship Policy, with the policy scheduled to be reconsidered in July 2020. This is to specifically consider whether the COVID-19 provisions are still required and whether an extension to the three month rate deferral provisions is necessary.

Waiving Fines & Interest: It is recommended that fines and interest associated with the non-payment of rates are waived for the fourth quarter period (1 April to 30 June 2020). The effect of this measure will be to ensure that customers who may fall behind on the payment of their rates due to COVID-19 do not fall further behind due to the application of additional fines and interest.

Under Section 181 of the Local Government Act, Council is required to charge fines and interest on rates that are in arrears. However, also under Section 181 of the Act, Council may remit fines or interest in whole or in part. This proposal is to effectively charge and immediately remit all fines and interest accrued within the fourth quarter.

If Council resolves in alignment with the recommendation, the resolution will effectively take precedence of the any potentially contradictory positions within the Payment of Rates & Remission of Fines Policy.

While it is challenging to quantify the financial impact to Council of this measure, it is likely that it will reduce Council’s income by $12k to $15k.

Leases and Licences: It is recommended that Council’s lease and licence fees are waived for community and sporting organisations from 1 April to 30 June 2020.

Most community and sporting organisations that have a lease or a licence to use Council facilities have had their operations significantly affected by the COVID-19 pandemic and have not been able to use their facilities. Community and sporting organisations are usually non-profit and typically use the facility in order to generate revenue.

It is likely that waiving lease and licence fees for community and sporting organisations from 1 April to 30 June 2020 will reduce Council’s income by approximately $30k.

In addition, it is recommended that the Administration considers relief measures for other lease/licence holders from 1 April to 30 June 2020 on a case-by-case basis.

Payment Terms: It is recommended that Council’s payment terms for creditors be reduced from 30 days to 14 days until 30 June 2020.

Maintaining cashflow is vital for smaller businesses at the present and while there is minimal financial impact on Council in the current low-interest climate for paying creditors sooner than is usually required, it can be the critical factor that maintains the solvency of smaller businesses.

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Strategic Alignment 4 A Positive Experience CORE ACTIVITY - Review and improve governance structure, policies and decision making processes on a regular basis

4 A Positive Experience 4.1 Create positive customer experiences 4.1.4 Regularly review existing services and processes to ensure efficient and effective service delivery

Engagement Stakeholder Elected Members Staff

Risk Management Consideration No risk assessment has been carried out at this stage in Skytrust

Financial Implications Budget Source For budget consideration Current Budget Impact Future Budget Impact

Asset Management Impact Nil

Relevant documents Nil

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Responsible Officer Adopted Director Corporate & Community Services April 2020 Reviewed Local Government Act 1999 Reference Local Government Act 1999 – Sections 181 and 182 Next Review* July 2020 PURPOSE

1. Renmark Paringa Council (“Council”) is committed to assisting ratepayers to manage their rate payments in a manner that suits the customer whilst in financial hardship.

2. This Rates Hardship Policy (policy) provides a framework to identify customers who are experiencing payment difficulties due to hardship, and assist those customers to better manage their finances during periods of hardship.

3. This policy sets out:  processes to identify customers experiencing payment difficulties due to hardship, including identification by us, self-identification by a customer, identification by an accredited financial counsellor, or welfare agency, and  a range of processes or programs that Council will use, or apply, to assist our customers who have been identified as experiencing payment difficulties.

DEFINITIONS & INTERPRETATION In this policy:  Accredited Financial Counsellor or Financial Counsellor means a person who holds a Diploma of Community Services (Financial Counselling), and who has worked at least 12 months as a financial counsellor under the supervision of the South Australian Financial Counsellors Association  Customer means either a customer or a ratepayer.  Financial Hardship and or Hardship means a circumstance of experiencing a lack of financial means, that may be either ongoing or temporary, but does not include circumstances where a person chooses not to meet a liability for an unpaid debt.  Hardship Customer means a customer who has been identified under, accepted into, or is eligible for assistance under Council’s Hardship Program.  Hardship Program or Arrangement means an agreement between Council and a Hardship Customer for payment of outstanding sums due for services.

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 Financial difficulty means a customer who may be identified as experiencing temporary difficulty making payments as a result of a short term change in circumstances but are not considered to be experiencing financial hardship.  Ongoing means continuing hardship and/or assistance through an agreed arrangement.  Temporary means a short term period of less than three months.  Council means Renmark Paringa Council  Retail Services means the supply of products or services as defined in the Water Industry Act 2012.  Non-Retail Service(s) means a service funded by general rates, separate rate as/if applicable and waste and recycling collection service charges revenue.

IDENTIFYING CUSTOMERS EXPERIENCING FINANCIAL HARDSHIP 1. A customer experiencing financial hardship is someone who is identified by themselves, by Council, by an accredited financial counsellor, or by a welfare agency as having the intention, but not the ongoing financial capacity, to make required payments in accordance with our payment terms.

2. There are two types of financial hardship: ongoing and temporary. Depending on the type of hardship being experienced, hardship customers will have different needs and will require different solutions.

3. Customers who are identified as experiencing ongoing hardship are generally those on low or fixed incomes. These customers may require ongoing assistance.

4. Customers who may be identified as experiencing financial difficulty rather than financial hardship generally require flexibility and temporary assistance, such as an extension of time to pay or an alternative payment arrangement. These customers are not covered by this policy. Customer’s identified as experiencing financial difficulty will be subject to the provisions of the Local Government Act 1999 for debt recovery.

5. The extent of hardship will be determined by either Council’s assessment process or by an external body, such as an accredited financial counsellor.

6. Where Council assesses a customer's eligibility for hardship assistance, Council will consider indicators including (but not limited to) whether:

 the customer is on a Centrelink income and holds a Pensioner Concession Card or holds a Centrelink Low Income Health Care Card  the customer is eligible for a South Australian Government concession

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 the customer has been referred by an accredited financial counsellor, or Council welfare agency.  the customer advises they have previously applied for emergency relief (irrespective of whether or not their application was successful)  the customer's payment history indicates that they have had difficulty meeting their rate bills in the past  the customer, through self-assessment, has identified their position regarding their ability to pay. ASSISTING CUSTOMERS WHO ARE EXPERIENCING FINANCIAL HARDSHIP 1. Council will inform a customer of this policy where it appears that non-payment of a rates bill is due to the customer experiencing payment difficulties due to hardship.

2. Where a customer has been identified as experiencing financial hardship, Council will offer the customer flexible and frequent payment options, including:

 A payment plan, or  Use of Centrelink's Centrepay service (only where available), or  Other arrangements, under which the customer is given more time to pay.

3. Council will engage in discussion with the hardship customer to determine a realistic payment option in line with the customer's capacity to pay.

4. Council will work with a hardship customer's financial counsellor to determine the payment arrangement and instalment amount that best suits the customer and their individual circumstances.

5. Where a hardship customer's circumstances change, Council will work with the customer, and their financial counsellor, to re-negotiate their payment arrangement.

6. Council will also offer the hardship customer, where appropriate:  Information about the right to have their rate notices redirected to a third person, as long as that third person consents in writing to that redirection,  Information about, and referral to, Commonwealth and South Australian Government concessions, rebates, grants and assistance programs,  Information about, and referral to, accredited financial and other relevant counselling and support services, particularly where a customer is experiencing ongoing financial hardship.

7. Council will explain to the hardship customer how and when the customer will be returned to regular billing cycles (and collection), after they have successfully completed the hardship program.

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8. Council will also explain to the hardship customer that they will be removed from the hardship program, and be returned to the standard collection cycles, including debt recovery, should they cease to make payments according to the agreed payment arrangement and fail to contact Council in relation to the matter for a period of greater than 90 days.

9. Council will not take any action to remove a customer from the hardship program until Council has sent the customer a written notice, allowing them 10 working days from the date of the notice to contact Council to re-negotiate their re-entry into the program.

RIGHTS OF CUSTOMERS EXPERIENCING FINANCIAL HARDSHIP

1. Every customer experiencing financial hardship has the right to:

 Be treated respectfully on a case-by-case basis, and have their circumstances kept confidential.  Receive information about alternative payment arrangements, this customer hardship process, and government concessions, rebates, grants and assistance programs.  Negotiate a payment plan or other payment arrangement.  Consider various payment methods, and receive written confirmation of the agreed payment arrangement within 10 business days.  Renegotiate their payment arrangement if there is a change in their circumstances.  Receive information about free and independent, accredited financial counselling services.  Receive a language interpreter service at no cost to the customer.  Be shielded from legal action and additional debt recovery costs, whilst they continue to make payments according to an agreed payment arrangement. GENERAL PROVISIONS

1. This Policy will be applied in concurrence with the Hardship Policy for Residential Customers of Minor and Intermediate Water Retailers.

2. This Policy will apply to all rateable assessments within the Council district.

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3. Council rates are made up of Retail Services as defined in the Hardship Policy for Residential Customers of Minor and Intermediate Water Retailers and Non-Retail Services which will be dealt with under this Policy.

4. Council will ensure residential customers have equitable access to this rates hardship policy, and that this policy is applied consistently.

5. This rates hardship policy is available on our website.

6. Council will also make a copy of this policy available to a customer, upon request, and at no charge to the customer, as soon as practicable following a request to do so.

7. This Policy does not limit or prevent Council officers from using their delegated powers to waive any fee, charge or amount of arrears relating to the provision of services for those customers who are experiencing financial hardship.

CONFIDENTIALITY

1. Any information disclosed by a customer is confidential and will not be used for any purpose other than the assessment of an application for assistance.

COMPLAINTS HANDLING

1. A customer experiencing hardship has a right to have any complaint heard and addressed by Council. EXTRA-ORDINARY PROVISION – COVID-19

1. Upon the application of a ratepayer that has become unemployed, underemployed and is receiving a payment from the Government as a result of COVID-19 they will be provided the option to defer rates and charges payments for a period concluding on 29 July 2020.

2. Upon the application of a ratepayer where their business has failed or is in hardship as defined in this policy and is receiving a payment from the Government as a result of COVID-19 they will be provided the option to defer rates and charges payments for a period concluding on 29 July 2020.

3. Upon the application of a ratepayer who may not qualify for Government assistance and upon provision of reasonable evidence the Chief Executive Officer can provide the option to defer rates and charges payments for a period concluding on 29 July 2020.

4. All of the above options will be fine and interest free during the term of the deferred payments.

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5. Subject to the application approval, if and where debt collection or legal action is in place, these processes will be placed on hold.

6. This Extra-Ordinary Provision – COVID-19 takes precedence over any potentially contradictory provisions within this policy or any other policy. DOCUMENT CONTROL

Version # Approval Date Approved by Amendment 1.0 28 April 2020 Council -

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17. DIRECTOR INFRASTRUCTURE AND ENVIRONMENTAL SERVICES REPORTS

17.1. Animal Management Fees and Charges 2020/21 17.1. Animal Management Fees and Charges 2020/21

Reporting Officer Shannon Baxter - Executive Assistant to Director Infrastructure and Environmental Services CEO/Director Timothy Tol - Director Infrastructure and Environmental Services Relevant Legislation Dog and Cat Management Act 1995 Attachments Nil

Recommendation: That Council resolves that the 2020/21 Animal Management Fees and Charges remain the same as the current 2019/20 fees and charges.

Purpose To seek endorsement from Council to set the 2020/21 Animal Management Fees and Charges.

Background Animal Management Fees and Charges are required to be set by Council annually for the upcoming financial year. In 2018/19, Council increased its fees quite significantly to bring the three Riverland Councils within the same range. Due to the significant increase, Council resolved for 2019/20, that the fees should remain the same.

Analysis Considering the current situation and potential hardship the community may be experiencing, staff are recommending the fees remain the same as the current financial year which would result in the following animal management fees:

Proposed Animal Management Fees – 2020/21 Registration – non standard dog $70.00 Registration – standard dog $35.00 Concession Registration – non standard dog $40.00 Concession Registration – standard dog $20.00 Working Dog $15.00 Greyhounds $20.00 Assistance Dog No Charge Penalty for late registration $20.00 Business Registration (per dog and must comply with section 35 of the $25.00 Act) Impounding Fee – Initial Seizure $60.00 Impounding Fee – each 24 hours or part 24 hours $30.00 Dog Surrender $120.00 Cat Surrender $60.00 Cat Trap Hire (bond) $55.00

Strategic Alignment 1 Community Health and Wellbeing CORE ACTIVITY - Provide animal control in accordance with legislative requirements

Page 69 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Engagement Stakeholder Nil Elected Members Nil Staff Animal Management Officers and Director discussions.

Risk Management Consideration No risk assessment has been carried out at this stage in Skytrust No change to LGAMLS required Risk Rating 1 - Low (Acceptable Risk, managed by procedures)

Financial Implications Budget Source No financial impact Current Budget Impact No impact Future Budget Impact No impact

Asset Management Impact Not applicable

Relevant documents Nil

Page 70 | 139 Agenda Ordinary Council Meeting - 28 April 2020

17.2. Renmark Number 1 Oval Lighting 17.2. Renmark Number 1 Oval Lighting

Reporting Officer Timothy Tol - Director Infrastructure and Environmental Services CEO/Director Timothy Tol - Director Infrastructure and Environmental Services Relevant Legislation Local Government Act 1999 Planning Development and Infrastructure Act 2016 Attachments Nil

Recommendation: That Council lodge an application for funding through the Office of Sport and Recreation’s Round 3 of the Grassroots Football, Cricket and Netball Facility Program for the upgrade of lighting at the Renmark Number 1 Oval.

Purpose To seek Council’s support to lodge an application for funding through Round 3 of the Grassroots Football, Cricket and Netball Facility Program.

Background Council has been informed that its application for funding was unsuccessful in Round 2 of the Grassroots Football, Cricket and Netball Facility Program. funding. Round 3 of the Grassroots Football, Cricket and Netball Facility Program has subsequently opened and closes on 30 April 2020.

Analysis Council has previously supported an application for funding for Round 2 of the Grassroots Football, Cricket and Netball Facility Program at its meeting held in September 2019 for the upgrade of lighting at the Number 1 Oval. At this stage the upgrade of lighting is also contained in the draft Infrastructure and Asset Management Plan (IAMP) for 2020/21 subject to receiving external funding.

The total cost of the lighting upgrade is $540,000. The funding sought from the OSR is $270,000, Councils contribution would be $180,000, Renmark Football Club have committed $50,000 and SACA have committed $40,000 on behalf of the Renmark North Cricket Club.

If Council resolves to support an application for funding, Council staff will make several improvements to the previous funding submission and submit it by 30 April 2020. It is recommended that Council endorse the lodgement of a funding submission for Round 3.

Strategic Alignment 1 Community Health and Wellbeing CORE ACTIVITY - Assist sporting and community bodies to source funding for sporting and community facilities and programs CORE ACTIVITY - Provide and promote sporting, recreation and leisure facilities and programs for all ages in the region

Engagement Stakeholder Nil Elected Members Nil Staff Discussions with Starclub Officer

Risk Management Consideration No risk assessment has been carried out at this stage in Skytrust

Page 71 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Financial Implications Budget Source For budget consideration External Grant Funding Current Budget Impact Nil Future Budget Impact For budget consideration

Asset Management Impact Not applicable at this time

Relevant documents Nil

Page 72 | 139 Agenda Ordinary Council Meeting - 28 April 2020

17.3. Argo Barge - Deed of Transfer 17.3. Argo Barge - Deed of Transfer

Recommendation: That Council delegate to the Mayor and Chief Executive Officer to affix Council's Common Seal to the Deed of Transfer for the Argo Barge.

Purpose To seek endorsement form Council to affix the Common Seal to the Deed of Transfer documents for the Argo Barge.

Background At the 17 December 2019 meeting of Council, the following resolution was made regarding the Argo Barge:

That Council receives the report; and 1) Endorses Option 3, to develop a land based static display and for the placement to be at Olivewood on Twenty First Street, Renmark; 2) That the final placement at Olivewood is subject to the development of an agreement between Olivewood and the Renmark Paringa Council which details the responsibility of Council to locate and present the Argo to the satisfaction of Council and Olivewood, at which point ownership and responsibility would be transferred to Olivewood.

Analysis The appropriate documentation has been prepared by Kelledy Jones Lawyers to formally transfer ownership of the Argo Barge to Olivewood which requires Council’s Common Seal to be affixed along with the Mayor and Chief Executive Officer signatures.

Strategic Alignment Not applicable

Engagement Stakeholder Olivewood Museum Elected Members Previous Council Reports Staff As appropriate

Risk Management Consideration No risk assessment has been carried out at this stage in Skytrust

Financial Implications Budget Source No financial impact Current Budget Impact Nil Future Budget Impact Nil

Page 73 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Asset Management Impact Nil

Relevant documents Nil

Page 74 | 139

Renmark Paringa Council

(“the Council”)

and

NATIONAL TRUST OF SOUTH AUSTRALIA

(“the National Trust”)

DEED OF TRANSFER OF PERSONAL PROPERTY

ARGO BARGE

Attachment 17.3.1 Page 75 | 139

DEED OF TRANSFER- ARGO BARGE

THIS DEED is made this day of 2020

BETWEEN:

RENMARK PARINGA COUNCIL ABN: 91 578 073 215 of 61 Eighteenth Street, Renmark SA 5341 (“the Council”)

AND

NATIONAL TRUST OF SOUTH AUSTRALIA ABN: 45 432 652 725 of 631 Glynburn Rd, Beaumont SA 5066 (“the National Trust”)

BACKGROUND:

A. The Council is the owner of and responsible for the wooden barge know as Argo Barge that is located at Murray Avenue, Renmark (“the Barge”).

B. The Council has resolved to make an unconditional gift of the Barge to the National Trust, for the purposes of a static land-based display being erected on the land owned by the National Trust known as Olivewood Historic Homestead, which is comprised in Certificate of Title, Volume 6224 Folio 705 and located at Lot 1 Twenty First Street, Renmark (“the Site”).

C. The National Trust accepts the gift of the Barge on the terms and conditions set out herein.

THE PARTIES AGREE:

1. DEFINITIONS AND INTERPRETATION

1.1 The parties acknowledge that the matters set out in the Background to this Deed are true and accurate and agree that they form part of the terms of this Deed.

1.2 In this Deed unless the context otherwise requires:

1.2.1 a term which is defined in the Background has the meaning there defined;

1.2.2 headings do not affect interpretation;

1.2.3 the term “person” includes a corporate body, partnership, association, government body or other entity;

1.2.4 singular includes plural and plural includes singular;

1.2.5 any reference to a statute or subordinate legislation includes all statutes and subordinate legislation amending, consolidating or replacing the statute or subordinate legislation referred to;

Attachment 17.3.1 Page 76 | 139

1.2.6 Relocation Date means the date that the Barge has, in accordance with the requirements set out in Annexure A, been relocated to the Site by the Council (at the Council’s cost and expense in all things) as notified in writing by the Council to the National Trust.

2. OWNERSHIP AND TRANSFER OF THE BARGE

2.1 The Council warrants that it has absolute and unencumbered title to the Barge and is not restricted or prohibited from making a gift of the Barge to the National Trust.

2.2 As and from the Relocation Date:

2.2.1 the Council unconditionally assigns, transfers and gives to the National Trust all of its legal and equitable title rights and interests in the Barge free of all encumbrances of any kind whatsoever; and

2.2.2 the Barge irrevocably becomes the property of the National Trust and the National Trust as the owner of the Barge will be liable for all costs, expenses and liabilities associated with the Barge including in connection with its maintenance and upkeep.

3. RELOCATION REQUIREMENTS

3.1 The Council is responsible for and will pay all expenses associated with the relocation of the Barge to the Site in accordance with the requirements set out in Annexure A. For this purpose the parties acknowledge and agree that relocation of the Barge means:

3.1.1 transporting the Barge to the Site; and

3.1.2 constructing a display pad on the Site and erecting the Barge thereon.

3.2 The National Trust agrees to grant a licence to the Council to unconditionally enter upon, access and occupy the Site as necessary for the Council to effect the relocation of the Barge in accordance with the requirements set out in Annexure A.

4. WARRANTIES AND ACKNOWLEDGEMENTS

4.1 The Council gives no warranty in relation to the condition of the Barge or its fitness for purpose as a static display (or any other purpose) other than items detailed in Annexure A, and the National Trust acknowledges that the Council gives no warranty in this regard.

4.2 The National Trust warrants that it has entered into this Deed and accepts ownership of the Barge as a direct result of its own investigations and has not relied on any representations, statements or other conduct of the Council.

5. RELEASE AND INDEMNITY

5.1 As and from the date of this Deed, , the National Trust releases and indemnifies the Council from and against all liabilities, losses, damages, outgoings, costs, expenses whatsoever arising in connection with or as a result of the relocation of the Barge to the Site and the transfer of ownership of the Barge to the National

Attachment 17.3.1 Page 77 | 139

Trust.

5.2 As and from the date of this Deed, the Barge shall be at the risk of the National Trust in all respects and the National Trust shall be liable (not the Council) to obtain and carry out any insurance it deems appropriate in relation to the Barge.

6. DEALINGS WITH THE BARGE

6.1 The intention of the Parties is that the Barge will remain in the ownership and care, control and management of the National Trust in perpetuity

6.2 For so long as the Barge remains in the ownership of the National Trust, the National Trust must carry out such maintenance and repair of the Barge as necessary to ensure that the Barge is maintained in the same condition as at the Relocation Date, subject to fair wear and tear only.

7. OPERATION AND APPLICATION OF THE DEED

7.1 This Deed is the whole agreement between the Parties and supersedes any prior agreements, understandings and/or negotiations between the Parties in relation to its subject matter. This Deed may only be varied by a supplementary written document executed by the Parties.

7.2 The parties warrant that the transfer of the Barge hereby effected does not form part of a larger transaction or series of transactions.

8. GOVERNING LAW

This Deed is governed by the law in South Australia and the Parties submit to the exclusive jurisdiction of the South Australia Courts.

9. COSTS

9.1 Each Party must bear their own costs of and incidental to the preparation, negotiation and execution of this Deed.

9.2 The Council commits to cover all legal costs associated with the transfer of ownership of the Argo Barge to the National Trust.

Attachment 17.3.1 Page 78 | 139

EXECUTED AS A DEED

The Common Seal of the RENMARK PARINGA COUNCIL was affixed in the presence of:

………………………………………………… Mayor

………………………………………………… Chief Executive Officer

The Common Seal of the NATIONAL TRUST OF SOUTH AUSTRALIA was affixed in the presence of:

Sign: …………………………………………………

Name: …………………………………………………

Chairperson

Sign: …………………………………………………

Name: …………………………………………………

Authorised Officer

Attachment 17.3.1 Page 79 | 139

ANNEXURE A

Relocation Requirements

1. The Barge is to be relocated to the position on the Site delineated in the attached plan marked Attachment A.

2. Council will obtain development approval to relocate the Barge on the Site.

3. Council will construct at the Site a crushed rock pad with concrete support plinths as per Tonkin Engineering design detailed in the attached plan marked Attachment B.

4. Council will, where necessary, remove and reinstate any existing fencing or other obstructions on the Site to facilitate the relocation of the Barge.

5. Council will reinstate any dismantled components of the Barge that were required to be dismantled to facilitate its relocation (this including the rudder and roof structure).

6. Once erected, Council will wash down the Barge to remove any algae that may be present on the external surfaces only.

7. Display boards and items associated with the Barge display is to be provided to the National Trust during the relocation process.

Attachment 17.3.1 Page 80 | 139

ATTACHMENT A

Site Plan

Attachment 17.3.1 Page 81 | 139

ATTACHMENT B

Tonkin Engineering Design

Attachment 17.3.1 Page 82 | 139 200x200x3000 LONG PRE-CAST CONCRETE SLEEPERS AT 1500 GENERAL NOTES: CENTRES SPACING MAX. TYP.

G1. THESE DRAWINGS SHALL BE READ IN CONJUNCTION WITH ALL ARCHITECTURAL AND OTHER CONSULTANTS DRAWINGS AND SPECIFICATIONS. ALL DISCREPANCIES SHALL BE REFERRED TO THE QUALITY MANAGER FOR DECISION BEFORE PROCEEDING WITH THE WORK.

G2. ALL DIMENSIONS RELEVANT TO SETTING OUT AND OFF-SITE WORK SHALL BE VERIFIED BY THE CONTRACTOR BEFORE CONSTRUCTION AND FABRICATION ARE COMMENCED. THE ENGINEER'S DRAWINGS SHALL NOT BE SCALED.

G3. DURING CONSTRUCTION THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING THE STRUCTURE IN A STABLE CONDITION AND ENSURING NO PART IS OVERSTRESSED UNDER CONSTRUCTION ACTIVITIES.

G4. WORKMANSHIP AND MATERIALS SHALL BE IN ACCORDANCE WITH THE RELEVANT AUSTRALIAN STANDARDS INCLUDING ALL AMENDMENTS AND THE LOCAL STATUTORY AUTHORITIES, EXCEPT WHERE VARIED BY THE CONTRACT DOCUMENTS.

G5. THE STRUCTURAL WORK SHOWN ON THESE DRAWINGS HAS BEEN DESIGNED FOR THE FOLLOWING LIVE LOADS: BARGE WEIGHT 700 KN

G6. THE DESIGN WIND CRITERIA TO AS 1170.2- 2011 IS AS FOLLOW: REGION A1 BASIC WIND SPEED VU = 45 m/s TERRAIN CATEGORY 2.5 CLASS 4 CRUSHED ROCK G7. DIMENSIONS ARE IN MILLIMETRES AND LEVELS ARE IN METRES UNLESS SHOWN OTHERWISE. COMPACTED TO 95% MMDD. G8. SITE SURVEYING AND SETTING OUT SHALL BE CARRIED OUT BY A REGISTERED SURVEYOR.

G9. EXISTING SERVICES ARE SHOWN ON THE DRAWINGS IN APPROXIMATE LOCATIONS ONLY. THE PAD PLAN CONTRACTOR SHALL BE RESPONSIBLE FOR LOCATING AND PROTECTING EXISTING SCALE 1:100 SERVICES.

G10. BUILDING MATERIALS SHALL NOT BE STORED ON STRUCTURAL ELEMENTS WITHOUT PRIOR WRITTEN APPROVAL FROM THE QUALITY MANAGER.

G11. THESE DRAWINGS DO NOT DETAIL TEMPORARY WORKS. TEMPORARY WORKS ARE TO BE DESIGNED BY THE CONTRACTOR.

G12. ALL TESTING SHALL BE PERFORMED BY INDEPENDENT NATA ACCREDITED AUTHORITY. TEST REPORTS SHALL BE FORWARDED TO THE QUALITY MANAGER.

G13. INCOMPATIBLE METALS SHALL BE SEPARATED BY CONCEALED LAYERS OF SUITABLE INERT MATERIALS AND THICKNESSES.

G14. THESE NOTES SHALL BE SUPPLIED TO ALL SUB-CONTRACTORS.

SITE PREPARATION AND EARTHWORKS NOTES: 1:100 FALL 1:100 FALL SP1. PRIOR TO THE STRIPPING OF TOPSOIL, THE CONTRACTOR IS TO REMOVE EXISTING SURFACE VEGETATION AND DISPOSE OFF SITE.

SP2. TOPSOIL SHALL BE STRIPPED FROM ALL AREAS OF CONSTRUCTION TO A NOMINAL DEPTH OF 100mm AND SHALL BE STOCKPILED ON SITE FOR LATER RE-USE IN FILLING TO BATTER SLOPES, PAD TO BE FOUNDED ON NATURAL LANDSCAPING, GRASSED AREAS ETC. STOCKPILES SHALL HAVE ADEQUATE DRAINAGE AND SURFACE WITH MINIMUM EROSION PROTECTION AND BE PROTECTED FROM CONTAMINATION BY OTHER EXCAVATED PAD ELEVATION BEARING CAPACITY OF 50KPa. MATERIAL, WEEDS AND BUILDING DEBRIS. EXCESS TOPSOIL IS TO BE REMOVED FROM SITE. SCALE 1:100 SP3. ALL FILL MATERIALS ARE SUBJECT TO SUPERINTENDENT APPROVAL PRIOR TO USE AND SHALL NOMINALLY BE A CLEAN GRANULAR SOIL OR A SOIL-AGGREGATE MIXTURE CAPABLE OF BEING COMPACTED TO FORM A HOMOGENEOUS MASS. SELECT FILL SHALL HAVE A SOAKED CBR OF AT LEAST 15%. LARGE PARTICLES MUST BE BROKEN DOWN TO A MAXIMUM PARTICLE SIZE OF 75mm.

SP4. ALL SOFT/DISTURBED SOILS TO BE REMOVED TO FIRM NATURAL GROUND. BACKFILL AND BUILDUP SITE IN MAX 200mm THICK LIFTS WITH SELECT FILL MATERIALS, EACH LIFT SHALL BE COMPACTED TO MIN 95% SDD AND EACH LAYER TESTED TO AS3798. ENTIRE BUILDING SITE TO BE PROOF ROLLED TO AS3798 PRIOR TO APPLICATION OF BLINDING LAYER BELOW SLAB.

SP5. PROVIDE 100mm THICK BLINDING LAYER OF SCREENED QUARRY RUBBLE OR BASALT CRUSHER DUST (PM2/20 QR) COMPACTED TO 95% SDD BELOW ALL BUILDING SLABS.

SP6. ALL SERVICE TRENCHES & SITE EXCAVATIONS TO BE BACK FILLED & TESTED SIMILAR TO NOTE SP4. 2-N16 BARS TOP & BOTTOM R6 LIGS @ 1500 CTS. MAX. 32MPa CONCRETE. TYP.

200x200x3000 PRE-CAST CONCRETE SLEEPERS SCALE 1:10

SHEET SIZE ISSUED FOR CONSTRUCTION A1 100mm ON ORIGINAL DRAWING - DO NOT SCALE DRAWING RENMARK PARINGA COUNCIL COORDS: DATUM: PROPOSED ARGO BARGE FOOTING SCALE: SURVEYED: NOTES AND LAYOUT 2 ISSUED FOR CONSTRUCTION - CONCRETE SLEEPER SUPPORTS ADDED 18.02.20 J.M. N.G.A. SURVEY DATE: tonkin.com.au 1 ISSUED FOR CONSTRUCTION 17.01.20 J.M. N.G.A. APPROVED / PROJECT LEADER FILENAME: PROJECT NUMBER DRAWING NUMBER REVISION A PRELIMINARY ISSUE 14.01.20 J.M. N.G.A. 20200048 [2].DWG MICHAEL ALLDER Attachment 17.3.1 Page 83 | 139 2 REV AMENDMENT / REASON FOR ISSUE DATE DES. DWN. 20200048 01 © TONKIN CONSULTING T:\2020\20200048 ARGO BARGE FOOTING - RENMARK PARINGA COUNCIL\4_WORKING\1 CAD\20200048 [2].DWG -01- (18-02-20 1:32:47PM) Agenda Ordinary Council Meeting - 28 April 2020

17.4. Bookmark Creek Pedestrian Access 17.4. Bookmark Creek Pedestrian Access

Recommendation: That Council resolve to support the construction of a footpath to complete the Bookmark Creek Pedestrian Access.

Purpose To seek Councils support to construct a sealed footpath to complete the Bookmark Creek pedestrian access.

Background Council resolved the following at its March 2020 meeting:

That Council advise DPTI that the path is unsafe and not acceptable in its current state and that administration investigate possible costings to finalise the path.

Council staff have liaised with DPTI regarding the above resolution and they have provided some indicative cost estimates.

Prior to proceeding with detailed designs direction from Council is sought.

Analysis DPTI have assisted Council by providing some indicative cost estimates for two options;  to seal the footpath and  construct a foot bridge.

The indicative cost to seal the footpath is $70,000 and includes the following works:  Sealing of the current path surface (asphalt or 10/5 mm double spray seal)  Review extent of hand-rails  Stabilisation of the section of existing embankment above the SUP between the recently constructed footbridge and the ramps down to the flood plain. This includes flattening the batter (to 1:3), installing topsoil/mulch and planting tube stock specimens (typically Saltbush at one per m2).

The indicative cost to seal the footpath and construct a footbridge over the flood plain section is $370,000 and includes the following works:  Sealing of the current path surface (asphalt or 10/5 mm double spray seal) either side of the flood plain depression  Installation of a suitable light weight bridge structure (approx. 60m overall span) supported on existing concrete piers across flood plain section. Current estimates based on discussions with provider of suitable fibre reinforced plastic (FRP) structure - which provides for a light weight, easy to construct structure with strong, durable and environmentally friendly properties.

Page 84 | 139 Agenda Ordinary Council Meeting - 28 April 2020

 Stabilisation of the section of existing embankment above the SUP between the recently constructed footbridge and the ramps down to the flood plain. This includes flattening the batter (to 1:3), installing topsoil/mulch and planting tube stock specimens (typically Saltbush at one per m2).

It is recommended that Council support the sealing of the footpath at a cost estimate of $70,000 and uses its contribution towards the Bookmark Creek Pedestrian Access to fund the project.

If Council resolve to support the construction of the sealed footpath then DPTI will finalise detailed designs which Council will use to seek tenders to undertake construction.

Strategic Alignment Not applicable

Engagement Stakeholder DPTI Elected Members Previous Council Reports Staff Infrastructure Team discussions

Risk Management Consideration No risk assessment has been carried out at this stage in Skytrust

Financial Implications Budget Source Within current budget Current Budget Impact Within budget Future Budget Impact Within budget

Asset Management Impact As detailed within the analysis of report

Relevant documents Nil

Page 85 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18. INFORMATION ONLY REPORTS

18.1. Chief Executive Officer

18.1.1. Chief Executive Officer's monthly activities

Reporting Officer Julie Gregurec - Executive Assistant to Chief Executive Officer and Mayor CEO/Director Tony Siviour - Chief Executive Officer Relevant Legislation Nil Attachments Nil

Purpose To provide Elected Members with a record of the Chief Executive Officer’s (CEO) monthly activities.

Background

17/3/20 Meeting with newly appointed EHO re: Code of Conduct Attended COVID-19 Local Government Association (LGA) and Member councils via zoom video link Weekly meeting with Economic Development Officer (EDO) Special Council meeting

18/3/20 Meeting with Manager Corporate Services re: financials COVID-19 update meeting with Executive staff

19/3/20 Executive Leadership Team (ELT) meeting Weekly meeting with Director Infrastructure & Environmental Services (DIES) Weekly meeting with Director Corporate & Community Services (DCCS) COVID-19 update meeting with Executive staff Teleconference meeting with Riverland Councils CEO’s and appropriate staff

20/3/20 COVID-19 update meeting with Executive staff Meeting with DCCS re: Operating cost review

23/3/20 Weekly meeting with Mayor Martinson Weekly meeting with Executive Assistant (EA) Debrief meeting with Mayor and Directors re: March Council meeting agenda Emergency meeting with Minister Whetstone via teleconference video link

24/3/20 Weekly meeting with EDO COVID-19 update meeting with Executive staff Informal Gathering of Council March Ordinary Council meeting

Page 86 | 139 Agenda Ordinary Council Meeting - 28 April 2020

25/3/20 Meeting with Department of Water re: constraints management

26/3/20 Weekly meeting with DIES Weekly meeting with DCCS

27/3/20 COVID-19 update meeting with Executive staff RPC COVID-19 Economic Development Stimulus package zoom meeting Norman Waterhouse COVID-19 briefing

31/3/20 Briefing with Senator Simon Birmingham and Senator Anne Ruston via zoom video link COVID-19 update meeting with Executive staff

1/4/20 Local Govt. Functional Support Group (LGFSG) update meeting via webinar

2/4/20 Weekly meeting with DIES Weekly meeting with DCCS

3/4/20 COVID-19 update meeting with Executive staff

6/4/20 LGFSG Operational briefing via webinar

7/4/20 COVID-19 update meeting with Executive staff Weekly meeting with EDO

8/4/20 COVID-19 briefing with Premier Steven Marshall via video conferencing

9/4/20 Weekly meeting with DIES Weekly meeting with DCCS Workshop on Council rates & budget setting via zoom video link Test informal meeting with Elected Members

14/4/20 COVID-19 update meeting with Executive staff Special Council meeting via zoom video link

15/4/20 Meeting with Minister Whetstone, Destination Riverland representative, Riverland Mayors & CEOs via Microsoft teams

16/4/20 Executive Leadership Team meeting

Page 87 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Weekly meeting with DIES Weekly meeting with DCCS Rates Tenancy issue meeting with Kelledy Jones Lawyers via zoom video link

17/4/20 COVID-19 update meeting with Executive staff LGFSG Operational briefing

20/4/20 Weekly meeting with Executive Assistant Rally for Riverland project control group meeting

Strategic Alignment 4 A Positive Experience CORE ACTIVITY - Continuously improve our standard of service

Page 88 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18.1.2. Council Resolution Action report

Reporting Officer Julie Gregurec - Executive Assistant to Chief Executive Officer and Mayor CEO/Director Tony Siviour - Chief Executive Officer Relevant Legislation Local Government Act 1999 Attachments 1. Council Resolution Action April Skytrust report [18.1.2.1 - 3 pages] 2. Council Resolution Action April report - outstanding items [18.1.2.2 - 8 pages] 3. Council Resolution Action April report - completed items [18.1.2.3 - 9 pages]

Purpose To provide Council with an update of the actions taken following Council resolutions.

Background A table summarising the progress of resolutions passed at previous meetings of Council can be found in the following reports.

Strategic Alignment 4 A Positive Experience CORE ACTIVITY - Continuously improve our standard of service

Page 89 | 139 COUNCIL RESOLUTION ACTION REPORT - APRIL 2020

COUNCIL MEETING MINUTE NUMBER AND RESOLUTION DETAILS DEPT. ACTION COMMENTS STATUS DATE Outstanding Council Resolutions 2019

Item 12.3 Code of Practice for Access to Council meetings, Committees and Documents Policy That Council endorse the recommendation from the Policy Review Committee meeting held 13 November 2019 being: 1. Policy has been ratified at the Policy That the Policy Review Committee recommends that Council: Review Committee Meeting 12/2/20. 2. The Communications Team will explore Ordinary Council meeting 1. Adopts the draft Code of Practice for Access to Council Corporate Services different methods of electronic notification IN PROGRESS 26 November 2019 Meetings, Committees and Documents Policy for public consultation, with the following amendment: once the new website is up and running and That the policy removes reference to individual media outlets a Info Only Report will go to the Policy and instead refers to generic local media outlets. Review Committee Meeting in May 2020. 2. That the administration Communications Team explore different methods of electronic notification and report back to Council.

18/11 - 'Lay on Table' register updated. Start up meeting held with interested party held 5/11. 19/2/20 - CEO & Economic Development 8.1.1 - ABP Project 2.1 18/19 Jane Eliza Commerical Marina & Special Council meeting 5 Officer met consultant team in Adelaide to Boat Slip - Business Case Executive Services IN PROGRESS November 2019 prepare briefing for Council on current Refer to Special Council meeting minutes 5/11/19 progress. 24/3/20 - Presentation conducted to Elected Members via zoom.

Attachment 18.1.2.1 Page 90 | 139 9/12 - The riverfront light trail has commenced. This will be re visited at Easter 2020.

14/4/20 The riverfront lighting trail commenced in October 2019 and was 12.2 Tourism & Events Committee meeting 19/9/19 anticipated to be trialled through to Easter Item 14.6 Riverfront Upgrades and Lighting Query 2020. However, due to Covid-19 was turned That Council trial and utilise the riverfront lighting to showcase Corporate off early. Ordinary Council meeting the river at night in the school holidays and weekends. The Services/Infrastructure Whilst it was a good trial it is recommended COMPLETED 22 October 2019 recommended trial time is to start at the beginning of the 2019 Services that we don’t continue this in the future as the Christmas School Holiday through to Easter 2020, in addition cost to run the lights is high. to every Friday, Saturday and Sunday from sunset to midnight. Minimal positive feedback/recognition of the initiative enhancing the visitor experience was received. There was also impact on houseboats moored on the riverfront and lights glaring into their windows / other residents windows

12.1 Lease Committee - minutes of meeting held 30 July 2019 Item 11.2 Riverland Woodworkers Group That Council endorse the recommendation from the Lease Committee meeting held 30 July 2019 being: 18/11/19 - The Education Department is That the Lease Committee endorses: drawing up the renewal for 11 years. a) administration to write to the Minister for Education (the MCS currently working with Property Ordinary Council meeting Minister) seeking an extension of the lease at a cost of $10 per Consultant. Corporate Services IN PROGRESS 27 August 2019 annum for the land and the Old Renmark High School Craft 9/12/19 - The renewal is being drafted to go building (the Premises) for 11 years per Clause 14. up to the Crown Solicitors Office, have b) the Riverland Woodworkers Group continue to operate contacted Property Coordinator Adam under a monthly rental arrangement per Clause 5.10 of their several times, awaiting for response. lease agreement with Council, until the outcome of the lease with the Minister for Education is known to Council, at which time a recommendation will be made to the Committee.

Attachment 18.1.2.1 Page 91 | 139 Outstanding Council Resolutions 2018

18/2/19 - Report to be tabled at May Audit Committee meeting. Audit Committee meeting 30/10/18 17/6/19 - With the change over of Manager Item 15.1 Renmark Paringa Councils Solar Investment Corporate Services, this has delayed and Performance postponed this resolution. That Council endorse the recommendation from the Audit 10/12/19- Due to the MCS workload in Special Council meeting Committee meeting held 30 October 2018 being: Corporate Services relation to year end, this will be provided IN PROGRESS 31 October 2018 February 2020. That Council staff to provide a report on the investment 14/2/20 – Have contacted electricity company performance of the solar panels installed on Council owned and awaiting external response. The sourcing buildings. of data has been complicated by a previous change in power providers.

16/3/18 - Soil testing commenced. 16/4/18 - Awaiting results of soil test. 14/5/18 - Further investigation required. 17/9/18 - Soil test received further direction from Council required. 15/10/18 - Further report to come back to Council seeking direction. 4/3/19 - Further direction with options from Engineers sought. 21.1.1.1 Subdivision of Land 18th Street, Renmark report 16/5/19 - EDO seeking 2 quotes from an That Council authorise the Chief Executive Officer to expend EPA auditor for council consideration. up to $40,000 (previously $20,000 23/5/2017) to design the 17/6/19 - Engaged an Environmental subdivision of Lots12 (CT 5517 Folio 656) and part of Lot 222 Protection Authority compliance auditor to Ordinary Council meeting (CT 5963 Folio 313), Eighteenth Street, Renmark and relocate Executive Services prepare report to the Riverland Assessment COMPLETED 27 February 2018 the old railway crane. This expenditure is to be accessed from Panel. Council Development Reserve (balance as at 30 June 2017 - 18/9/19 - Report received outlining no $978,000). remediation necessary. Statement of affect to be prepared for RRAP. 18/11/19 - Advertised, no representations received. Principal Planner to table report at December meeting of RRAP. 23/1/20 - Approved by RRAP, sent to State Commission Assessment Panel, awaiting for their concurrence, before final approval, still pending. 31/3/20 - Concurrence granted by State Commission Assessment Panel.

Attachment 18.1.2.1 Page 92 | 139 Action List

Search Criteria Showing Completed Items: Yes Include Items Completed From: 17/12/2019 Applied Filters

Start Meeting Date: 17th Dec 2019 End Meeting Date: 20th Apr 2020 Action Statuses: Not yet started, In Progress, Awaiting Internal Response, Awaiting External Response, Budget approval pending, On Hold, Advertised, Hold Release Meeting Types: Ordinary Council Meeting, Special Council Meeting

Generated By: Julie Gregurec Generated On: 20/04/2020 at 4:02pm

Attachment 18.1.2.2 Page 93 | 139 Action List 20/04/2020 4:32 PM Page 1 Meeting Item Completed Date Document No. Item Status Action Required Assignee/s Action Taken Due Date (Overdue)

17/12/2019 Ordinary 17.1 Argo Barge In That Council receives the report; and Shannon 14/01/2020 Tarik Wolf 31/01/2020 16/03/2020 Council Progress 1. Endorses Option 3, to develop a land based Baxter, Meeting - static display and for the placement to be at Tarik Wolf 14/1/2020- MID has arranged for an engineer to 17 Olivewood on Twenty First Street, Renmark; draft foundation plans to achieve Building Rules December 2. That the final placement at Olivewood is subject consent. 2019 to the development of an agreement A site meeting with representatives from between Olivewood and the Renmark Olivewood and Renmark Irrigation Trust has been Paringa Council which details the held to identify final positioning of the barge. responsibility of Council to locate and Raising of the barge is currently planned for early present the Argo to the satisfaction of February 2020. 2/03/2020 Tarik Wolf Council and Olivewood, at which point ownership and responsibility would be 2/3/2020- Barge has now been successfully transferred to Olivewood. salvaged and is securely moored at the existing mooring on Murray Avenue. Foundation design work is complete. Staff are currently awaiting a response from State Heritage to confirm that the removal of olive trees does not conflict with heritage protections on the site. A relocation date will be set once this has been received. 20/04/2020 Tarik Wolf

20/04/2020- Development approval has been received including approval from state heritage. The display pad has been constructed and the final placement of the Barge at Olivewood will be completed by May 2020.

17/12/2019 Ordinary 17.2 Bugle Hut In That Council; Geoff 6/01/2020 Shannon Baxter 31/01/2020 13/03/2020 Council Road Progress Receives the report, Meaney, Meeting - Resheeting 1. Agrees to extend the 2019/20 Road Shannon Contractor notified of additional works. Refer to 17 - Variation to Resheeting Program to include resheeting the full Baxter second quarter ABP project update for full details December Scope of length of Bugle Hut Road due to the additional on project. 2019 Works allocation of Roads to Recovery funds, and 2. Endorses the extension of the existing contract with Stoney Pinch Quarries (tender RP 12/1920) based on unit rates applied to the initial stage of resheeting Bugle Hut Road 3. Revises the budget allocation for Bugle Hut Road from $100,000 to $221,420,40 which will then form part of the quarterly budget review process, and 4. Revise the overall budget for resheeting for 2019/20 to $254,268.

Attachment 18.1.2.2 Page 94 | 139 Action List 20/04/2020 4:32 PM Page 2 17/12/2019 Ordinary 17.3 Sale of Road In That Council; Shannon 16/01/2020 Shannon Baxter 31/01/2020 12/02/2020 Council Reserve - Progress 1. Approves to sell the portion of Townsend Baxter Meeting - Townsend Street, Crescent measuring 2,218m2 outlined in Surveyors notified to commence road closing 17 Street, the attached survey plan for $10,000 and process December Crescent 2. Delegates to the Chief Executive Officer to 2019 commence the Roads Closing process under the Roads (Opening and Closing) Act 1991 and 3. Pursuant to Section 38(2) Local Government Act 1999, authorise the Mayor and Chief Executive Officer to affix the Common Seal to the documents associated with the Road Closure Order.

17/12/2019 Ordinary 19.1 Motions Not yet That Council request staff to investigate the Shannon 20/01/2020 Shannon Baxter 20/01/2020 20/01/2020 Council without started options of including recycled bins within the Baxter Meeting - Notice Renmark central business district. Please refer to Annual Business Plan register for 17 updates. December 2019

17/12/2019 Ordinary 3.1 Government In That pursuant to Section 91(7) of the Local Shannon 16/01/2020 Shannon Baxter 31/01/2020 16/01/2020 Council Road Progress Government Act, 1999 the Council orders Baxter Meeting - Upgrade the documents considered and discussed Contractor has been engaged. 17 Stage 3 & 4 relating to 21.3.2 Government Road December Road Design Upgrade Stage 3 & 4 Road Design remain 2019 confidential for a period to be determined by the Chief Executive Officer.

28/01/2020 Ordinary 11.2 Installation In That staff investigate the option to install signage Peter Burr 20/04/2020 Shannon Baxter 27/02/2020 20/04/2020 Council of Signage Progress at downriver section, closest to the reeds, of the Meeting - at Tower 'Tower Tavern' lawned area to ban motorised This matter has been referred to Department of 28 Tavern Lawn vessels, thereby allowing greater, safer usage by Planning, Transport and Infrastructure (Marine January Area those without motorised vessels. and Harbours) for actioning as they are the 2020 relevant authority for the Murray River.

Attachment 18.1.2.2 Page 95 | 139 Action List 20/04/2020 4:32 PM Page 3 28/01/2020 Ordinary 16.2 Merge the In That Council: Shannon 4/02/2020 Shannon Baxter 27/02/2020 04/02/2020 Council Lease Progress 1. Endorsed the formation of a new Asset and Baxter Meeting - Committee Lease Committee, pursuant to section 41(1) of the Changed meeting time for 2 March 2020 28 with the Local Government Act 1999. meeting. January Asset 2. Endorses the dissolution of the existing Asset Members names added to ToR. 2020 Committee Committee and the existing Lease Committee. 3. Endorses the first Asset and Lease Committee meeting to occur at 7pm on Monday 2 March 2020 (an existing Asset Committee meeting date). 4. Endorses the draft Terms of Reference of the new Asset and Lease Committee 5. Endorses the appointment of the following elected members (no less than five) to the new Asset and Lease Committee for the remainder of the current Council term: a. Mayor Martinson (Ex Officio) b. Cr Spano c. Cr Howie d. Cr Hunter e. Cr Du Rieu f. Cr Maddocks g. Cr Townsend 6. Endorses the appointment of Cr Du Rieu to the role of Presiding Member.

28/01/2020 Ordinary 17.2 Renmark In That Council; Tarik Wolf 2/03/2020 Tarik Wolf 27/02/2020 02/03/2020 Council Cemetery Progress 1. Receives the report and; Meeting - Maintenance 2. Include the following for consideration in the 2/3/2020- Motion noted. Required increase to 28 2020/21 Annual Business Plan and Budget; budget will be included in 2020/21 budget setting January a. Increase level of service provided to the process. 2020 Renmark and Paringa lawn cemeteries to include mechanical edging of turf and increased garden and irrigation maintenance by providing additional maintenance funding to these sites b. Recognise the need for additional open space maintenance at the Sims Parade Linear Park, the Taylor Riverfront Precinct and the Lyrup Cemetery c. Increase the Open Space maintenance budget by $93,000 to meet the increased levels of service and additional open space maintenance at the Renmark Paringa and Lyrup cemeteries, the Sims Parade Linear Park and the Taylor Riverfront Precinct.

Attachment 18.1.2.2 Page 96 | 139 Action List 20/04/2020 4:32 PM Page 4 28/01/2020 Ordinary 17.3 KM Tucker In That Council endorses the additional budget Tarik Wolf 2/03/2020 Tarik Wolf 27/02/2020 16/03/2020 Council Hall Fire Progress allocation of $29,000 to increase the total budget Meeting - Compliance to $109,000 for the KM Tucker Hall project to 2/3/2020- MID has advised builder that the quoted 28 meet fire safety compliance and Disability works have been approved. Materials have been January Discrimination Act 1992 obligations. ordered and work is expected to start during 2020 March 2020.

28/01/2020 Ordinary 17.4 Request for Not yet That Council: Shannon 12/02/2020 Shannon Baxter 27/02/2020 12/02/2020 Council Easement - started 1. Receive the report; and Baxter Meeting - Almondco 2. Support SA Power Networks (SAPN) request Almondco notified. 28 for an easement over Lot 12 Kuhlmann Road, Old January Calperum (Certificate of Title Volume 6087, Folio 2020 276) and enter into a formal agreement to create a Grant of Agreement. 3. Delegate to the Mayor and Chief Executive Officer to affix Council's Common Seal on any necessary documentation to create the easement.

28/01/2020 Ordinary 17.5 Land In That Council approves the proposed dwelling at Shannon 12/02/2020 Shannon Baxter 03/03/2020 02/03/2020 Council Management Progress 69 Meander Avenue Renmark in accordance with Baxter, Meeting - Agreement - the Stage 1B Waterways Land Management Timothy Tol Motion noted. Assessment completed 28 69 Meander Agreement. January Avenue 2020 Renmark That Council delegate to the Director Infrastructure and Environmental Services, the Principal Planner and the Building Officer to approve structures and buildings that are in accordance with the Stage 1B Waterways Land Management Agreement.

28/01/2020 Ordinary 17.6 Request for In That Council: Shannon 4/02/2020 Shannon Baxter 03/03/2020 13/03/2020 Council Signage Progress 1. Receive the report Baxter, Meeting - Display - 2. Consider the inclusion of signage directing Geoff Motion noted. 28 Paringa tourists and visitors to all local caravan parks Meaney January Caravan withing the Wayfinding Strategy. 2020 Park

Attachment 18.1.2.2 Page 97 | 139 Action List 20/04/2020 4:32 PM Page 5 10/02/2020 Special 9.1 Waste In That Council support "in-principle" the placement Tarik Wolf, 12/02/2020 Shannon Baxter 11/03/2020 16/03/2020 Council Control Progress of a septic tank within an easement to service 15 Geoff Meeting - System to Ral Ral Avenue, Renmark subject to all legislative Meaney, Business owner notified 10 service - and relevant approval requirements being met. Shannon 13/03/2020 Geoff Meaney February 13-15 Ral Baxter 2020 Ral Avenue Riverland optical have been advised of Councils "in-principle" support .They are now progressing with the design for approval.

25/02/2020 Ordinary 15.1 Jane Eliza In That Council approve the following infrastructure; Mark Bell 16/03/2020 Julie Gregurec 26/03/2020 Overdue Council Small Craft Progress 11 moorings on the northern side of the Small Craft by: Meeting - Marina Marina via the installation of wooden mooring posts 16/3/20 - Mooring posts to be installed at the 24 days 25 houseboat to create 11 x10 metre moorings within its current Small Craft Marina week commencing 16/3. February mooring budget line of $80,000 for Houseboats in the Awaiting quotes for road access. 2020 update 2019/2020 Annual Business Plan. That Council supports the recommendation that a 19/03/2020 Mark Bell new mooring category (Small Craft Marina – infrastructure included SCM-II) be applied to future Post to be installed week ended 20/3/20. One moorings within the Jane Eliza Small Craft Marina quote received for road awaiting two more which is in line with other Council controlled 25/03/2020 Mark Bell moorings at Renmark Riverland, Lock 5 and Ral Ral Creek. Mooring post installation on northern side completed. Awaiting one update on quote for Further that Council supports the renaming of the roadway before a final decision and order for existing fee line on the Fees and Charges 2019/20 works can be raised. from Small Craft Marina to Small Craft Marina – 20/04/2020 Julie Gregurec own infrastructure (SCM-OI) with the same fee applicable for current existing moorings only. Road works to commence 21/4/20.

25/02/2020 Ordinary 17.1 Stormwater In That Council: Geoff 17/03/2020 Julie Gregurec 26/03/2020 13/03/2020 Council Projects - Progress 1. Considers for inclusion the stormwater upgrade Meaney Meeting - Evans Street projects at Evans Street in the Draft Infrastructure For budget consideration. 25 and Jarrett and Asset Management Plan and Draft 2020/21 February Memorial Annual Business Plan. 2020 Gardens 2. Considers funding the stormwater upgrade projects at Evans Street using the currently allocated budget of $160,000 for stormwater renewal projects in 2020/21.

17/03/2020 Special 8.1 Drought Awaiting Refer to Minute SC2020-7 Special Council Tony 17/04/2020 Julie Gregurec 16/04/2020 Overdue Council Communities External meeting 17/3/20 Siviour, by: Meeting - Program - Response Julie Drought Communities Programme - Extension 3 days 17 March Extension Gregurec application submitted online 14/4/20. 2020

Attachment 18.1.2.2 Page 98 | 139 Action List 20/04/2020 4:32 PM Page 6 24/03/2020 Ordinary 15.2 Funding In That Council agree to enter into a 3 year funding Derek 2/04/2020 Julie Gregurec 30/07/2020 Council Agreement Progress agreement with Regional Development Australia Martinson, Meeting - - Renmark Murraylands and Riverland (RDAMR) from 1 July Tony Email sent to RDA ML&RL CEO, Ben Fee 24 March Paringa 2020 on the following conditions: Siviour advising of council's decision and requesting a 2020 Council and 1. Input into the Strategic Direction of RDAMR draft agreement to be provided for consideration. Regional 2. Formation of KPI's Development 3. The funding being commensurate with the Australia current level of funding making allowance for an Murraylands increase in-line with the Consumer Price Index & Riverland And further that Council authorise the Mayor and Chief Executive Officer to execute all documents relating to the funding agreement.

24/03/2020 Ordinary 16.1 Sponsorship, In That Council endorse an internal review of the Ashleigh 14/04/2020 Ashleigh Baker 23/04/2020 Council Community Progress Sponsorship and Funding Policy and the process Baker, Tim Meeting - Development of application and assessment of sponsorship, Pfeiffer The Sponsorship and Funding Policy will undergo 24 March and Youth community development and youth grants to be an internal review in the coming months, and will 2020 Grants conducted by Council staff, with a report to be be tabled at the next Policy Review Committee presented to the Policy Review Committee in the Meeting. first instance.

24/03/2020 Ordinary 16.2 Future of the In That Council; Tim Pfeiffer 23/04/2020 Council Council Progress 1. endorse an approach to the market through an Meeting - Property at expression of interest in order to determine a 24 March 180 Murray potential innovative long term future use of the 2020 Avenue, property at 180 Murray Street (Certificate of Title Renmark Volume 5502, Folio 136) 2. allocate $10,000 to support the cost associated with developing an expression of interest 3. acknowledge that options including expressions of interest will be subject to public consultation.

24/03/2020 Ordinary 17.1 Bookmark In That Council advise DPTI that the path is unsafe Shannon 6/04/2020 Shannon Baxter 29/05/2020 15/04/2020 Council Creek Progress and not acceptable in its current state and that Baxter, Meeting - Pedestrian administration investigate possible costings to Timothy Tol DPTI notified of Council motion and requested 24 March Bridge finalise the path. DPTI seek a design/cost for a bridge as well as to 2020 seal the footpath.

Attachment 18.1.2.2 Page 99 | 139 Action List 20/04/2020 4:32 PM Page 7 24/03/2020 Ordinary 17.3 Request to In That Council Shannon 2/04/2020 Julie Gregurec 23/04/2020 Council Purchase Progress 1. Resolve to support 'in principle' the closing of Baxter, Meeting - Road a portion of Old Cooltong Avenue with the intent Timothy Tol Common Seal register updated. 24 March Reserve - to sell this land to the adjoining landowners at 287 14/04/2020 Shannon Baxter 2020 Old Cooltong Old Cooltong Avenue subject to all costs Road associated with the process being borne by the Surveyor engaged to begin process. applicant/adjoining landowner. 2. Delegate to the Chief Executive Officer to a. Enlist an independent valuer to obtain a fair value for the sale of the portion of the road reserve b. Negotiate a draft agreement for transfer with owners of 287 Old Cooltong Avenue that will be brought back to Council at a future date c. Enlist a surveyor to develop a preliminary plan (with the intent that subject to an agreement transfer being agreed to that they undertake the road process on behalf of Council) d. Consult with the other adjoining landowner prior to the commencement of the process. 3. Delegate to the Mayor and Chief Executive Officer to affix Council's Common Seal on any necessary documentation relating to this sale.

Attachment 18.1.2.2 Page 100 | 139 Action List 20/04/2020 4:32 PM Page 8 Action List

Search Criteria Showing Completed Items: Yes Include Items Completed From: 17/12/2019 Applied Filters

Start Meeting Date: 17th Dec 2019 End Meeting Date: 20th Apr 2020 Action Statuses: Completed Meeting Types: Ordinary Council Meeting, Special Council Meeting

Generated By: Julie Gregurec Generated On: 20/04/2020 at 4:03pm

Attachment 18.1.2.3 Page 101 | 139 Action List 20/04/2020 4:33 PM Page 1 Meeting Item Completed Date Document No. Item Status Action Required Assignee/s Action Taken Due Date (Overdue)

17/12/2019 Ordinary 15.1 Affixation of Completed That Council, pursuant to Section 38(2) Local Julie 15/01/2020 Julie Gregurec 31/01/2020 15/01/2020 Council Common Government Act 1999, authorise the Mayor and Gregurec Meeting - Seal - Chief Executive Officer to affix the Common Seal 13/1/2020 - Common Seal affixed. Common Seal 17 remove to the application for a new certificate of title for Lot register updated, all necessary documentations December Reserve 19 18th Street Renmark (CT 5422/696), removing has been signed and send off. 2019 status from the reserve status from the title. Lot 19 18th Street, Renmark

17/12/2019 Ordinary 16.1 Renmark Completed That Council recommends the loan of 5 years to Ashleigh 20/01/2020 Ashleigh Baker 20/02/2020 14/02/2020 Council Bowling Club the Renmark Bowling Club to reduce the interest Baker, Meeting - - Community cost and maximise their cash flow. Anthony Renmark Bowling Club has been contacted, 17 Loan Pickering Council will draw up loan documents and send December Options through to the club for signing. 2019 Once documents are signed by club and Council, Council will draw down the funds from the Local Government Finance Authority and then transfer to the club.

The club have advised funds required by mid February.

17/12/2019 Ordinary 16.2 Committee Completed That Council endorses the 2020 Committee Ashleigh 3/01/2020 Ashleigh Baker 31/01/2020 03/01/2020 Council Meeting Meeting Schedule. Baker Meeting - Schedule 3/1/2020: All committee invites were sent to 17 2020 Committee Members for the 2020 year. December 2019

17/12/2019 Ordinary 16.3 Renmark Completed That Council endorse the Mayor or his nominee to Ashleigh 8/01/2020 Ashleigh Baker 31/01/2020 08/01/2020 Council RSL ANZAC be appointed as a trustee of the Renmark RSL Baker Meeting - Youth ANZAC Youth Leadership Trust for the remainder Letter sent 09.01.2020 to the Renmark RSL to 17 Leadership of the Mayor’s (or his nominee’s) term as an notify them of outcome. December Trust elected member. 2019

Attachment 18.1.2.3 Page 102 | 139 Action List 20/04/2020 4:33 PM Page 2 17/12/2019 Ordinary 17.4 Naming Completed That Council; Shannon 16/01/2020 Shannon Baxter 31/01/2020 12/03/2020 Council Stage 1A of 1. Receives the report Baxter Meeting - the Urban 2. Endorses the renaming of Stafe 1A UDF from Staff have commenced the formal process to 17 Design Taylor Memorial Gardens to Taylor Riverfront complete the name change. December Framework Precinct. 12/03/2020 Shannon Baxter 2019 3. Re-endorses the re dedication of the Harry Clark Fountain, and Formal name change completed 4. Proceeds to undertake all necessary steps under Section 219 of the Local Government Act to implement the name changes outlined in points 2 and 3 inclusive of public notification of the proposed names changes.

17/12/2019 Ordinary 19.1 Motions Completed That Council increases 2 additional public pool Ashleigh 17/03/2020 Ashleigh Baker 31/01/2020 12/03/2020 Council without sessions at the Indoor Pool, located in the Alan Baker, Tim Meeting - Notice Coulter Recreation Centre and that these Pfeiffer Have made contact with Belgravia and they have 17 sessions be negotiated with Belgravia Staff. recommended two additional times: December Wednesday – 1.30pm to 3.30pm 2019 Friday – 12.00pm to 2.00pm Times confirmed.

28/01/2020 Ordinary 15.1 Drought Completed That Council lay this matter on the table to enable Julie 3/02/2020 Julie Gregurec 27/02/2020 17/04/2020 Council Communities an Informal Gathering of Council be held to discuss Gregurec, Meeting - Program - the drought communities program - extension. Tony 3/2/20 - 'Lay on the Table' register updated. 28 Extension Siviour 17/02/2020 Tony Siviour January 2020 Drought Communities Program to be discussed further at the February 2020 informal gathering 26/02/2020 Tony Siviour

Drought Communities Program tabled at the February 2020 informal gathering 17/03/2020 Julie Gregurec

Drought communities program retabled at Special meeting of Council 17 March 2020.

28/01/2020 Ordinary 15.2 Yates Completed That Council does not currently support Yates Tony 17/02/2020 Tony Siviour 27/02/2020 17/02/2020 Council Electrical Electrical Services proposal for an easement for Siviour Meeting - Services an overhead power line over Lot 803 Jane Eliza Letter written to Yates Electrical Services 28 easement Ave as the land is under lease. advising Council's decision January exploration 2020 request

Attachment 18.1.2.3 Page 103 | 139 Action List 20/04/2020 4:33 PM Page 3 28/01/2020 Ordinary 16.1 Strategic Completed That Council: Ashleigh 14/02/2020 Ashleigh Baker 27/02/2020 12/03/2020 Council Framework 1. endorse the proposed Strategic Framework, Baker, Tim Meeting - and which incorporates the next iteration of the Pfeiffer Staff will begin the progress of drafting the long 28 Community Community Plan. term strategic direction. January Plan 2. note the proposed approach for the delivery 2020 Directions of the Strategic Framework.

28/01/2020 Ordinary 16.3 Renmark's Completed That Council approve the date of Renmark's Sue 3/02/2020 Sue Whitbourne 27/02/2020 23/03/2020 Council Christmas on Christmas on the Murray 2020 parade and event Whitbourne, Meeting - the Murray to be held on Friday 4 December 2020 (the first Karen Event planning will commence in March with 28 Friday in December). Wetherall media releases to be developed and distributed January to confirm date claim in early Feb 2020. 2020

28/01/2020 Ordinary 17.1 Replacement Completed That Council; Shannon 4/02/2020 Shannon Baxter 27/02/2020 02/03/2020 Council of Air 1. Supports the replacement of a portion of the Baxter, Meeting - Conditioning air conditioning system at the Renmark Paringa Timothy Tol Contractors notified to proceed with works 28 System - Civic Centre, and January Civic Centre 2. Endorses the allocation of additional capital 2020 expenditure of $28,000 to fund the replacement.

28/01/2020 Ordinary 17.7 Sale of Road Completed That Council; Timothy Tol, 13/03/2020 Geoff Meaney 27/02/2020 15/04/2020 Council Reserve - 1. Resolve in principle to closing a portion of Geoff Meeting - Government Government Road in accordance with Preliminary Meaney This process is progressing . The nature of these 28 Road, Plan 19/0050 with the intent to sell this land to the road closures is complex with many agencies January Renmark adjoining landowner at 418 Government Road involved . The property owner has also had 2020 West subject to all costs associated with the process delays with the surveyor he has engaged . being borne by the applicant/landowner. Council are yet to receive the final surveyed 2. Delegate to the Chief Executive Officer to plans .When these are received Herron Todd a. Enlist an independent valuer to obtain a fair White will do the evaluation .After this the land value for the sale of the portion of the road owner will be presented with a letter of offer once reserve agreement is completed the process can be b. Negotiate a draft agreement for transfer with finalised. the owner of 418 Government Road and c. Negotiate a fair price for the land. 3. Delegate to the Mayor and Chief Executive Officer to affix Council's Common Seal on any necessary documentation to finalise the transfer of land.

Attachment 18.1.2.3 Page 104 | 139 Action List 20/04/2020 4:33 PM Page 4 28/01/2020 Ordinary 17.8 Government Completed That Council delegate to the Mayor and Chief Shannon 12/02/2020 Shannon Baxter 27/02/2020 12/02/2020 Council Road Executive Officer to affix Council's Common Seal Baxter Meeting - Upgrade - on any necessary documentation required as part Acquistion process underway. 28 Land of the Roads Opening and Closing process for January Acqusitions the land acquisitions at the intersections of 2020 Government Road with both Bookmark Avenue and Chowilla Street.

28/01/2020 Ordinary 20.0 General Completed Due to issues carried out to the grave site of Mrs Tarik Wolf 19/02/2020 Julie Gregurec 27/02/2020 16/03/2020 Council Business Pamela Stone, Council purchase and replant Meeting - instant lawn over the affected areas. Contractor has planted instant turf. 28 January 2020

28/01/2020 Ordinary 20.0 General Completed That Frank Turton be charged on a yearly basis, Derek 4/02/2020 Anthony Pickering 27/02/2020 21/02/2020 Council Business $50 per year (reduced rate) to moor his boat at Martinson, Meeting - the Renmark riverfront between Renmark Club Anthony Have reduced this years invoice to $50 and noted 28 and Renmark Paringa Visitor Centre. Pickering for future years January 2020

10/02/2020 Special 8.1 Affixation of Completed That Council, pursuant to Section 38(2) Local Ashleigh 18/02/2020 Julie Gregurec 11/03/2020 04/03/2020 Council the Common Government Act 1999, authorise the Mayor and Baker, Meeting - Seal - LGFA Chief Executive Officer to sign and affix the Anthony Common Seal register updated. 10 Loan Common Seal to the documentation relating to the Pickering 18/02/2020 Julie Gregurec February Local Government Finance Authority loan of 2020 $160,000, repayable over five years, at 2.4 percent Necessary contracts currently being prepared for interest per annum to Renmark Paringa Council. signing. 16/03/2020 Julie Gregurec That Council authorise the Mayor and Chief Executive Officer to establish and execute a All necessary documents signed and stamped. contract for a loan of $160,000, repayalbe over five years, at 2.4 percent interest per annum to Renmark Bowling Club.

25/02/2020 Ordinary 1.1 Chief Completed Please action as per resolution. Tony 16/03/2020 Julie Gregurec 26/03/2020 16/03/2020 Council Executive Siviour Meeting - Officer's Noted. 25 monthly February activities 2020

Attachment 18.1.2.3 Page 105 | 139 Action List 20/04/2020 4:33 PM Page 5 25/02/2020 Ordinary 16.1 Committee Completed That Council endorses the revised 2020 Ashleigh 2/03/2020 Ashleigh Baker 26/03/2020 02/03/2020 Council Meeting Committee Meeting Schedule. Baker Meeting - Schedule Schedule distributed to Elected Members 25 2020 February Revised 2020

25/02/2020 Ordinary 16.2 Riverland Completed That Council: Karen 16/03/2020 Julie Gregurec 26/03/2020 26/03/2020 Council CCTV 1. Note investigations undertaken to determine Wetherall, Meeting - project the feasibility of installation of CCTV in various Tim Pfeiffer 16/3/20 - No action required as per resolution. 25 Riverland locations. February 2. Endorse that no further action will be 2020 undertaken on the Riverland CCTV Annual Business Plan (2019/20) project.

25/02/2020 Ordinary 16.3 Second Completed That Council: Anthony 4/03/2020 Anthony Pickering 26/03/2020 04/03/2020 Council Quarter 1. Receives the report; Pickering Meeting - Budget 2. Considers the Operating Budget adjustments Budget loaded into Synergy 25 Review as at 31 December 2019 and adopt the February amendments, giving Council a projected 2020 operating deficit of $109,000; 3. Considers the Capital Expenditure Budget adjustments of $0.438m as at 31 December 2019 and adopt the amendments.

25/02/2020 Ordinary 17.2 Riverland Completed That Council adopts the Riverland Regional Shannon 12/03/2020 Shannon Baxter 26/03/2020 12/03/2020 Council Regional Assessment Panel Service Agreement. Baxter Meeting - Assessment Signed copy registered within records 25 Panel management system February Service 2020 Agreement

25/02/2020 Ordinary 19.1 Motions Completed That staff investigate recent tree trimming by Tarik Wolf 16/03/2020 Tarik Wolf 26/03/2020 16/03/2020 Council without South Australia Power Network contractors to Meeting - Notice determine if: MID has visually inspected trimming work and 25 a) Contractors acted within tree trimming found that in the sample area (Ninth Street February around power lines guidelines Renmark) tree trimming has been carried out to 2020 b) A significant number of trees will die due to appropriate standards for clearance of High recent trimming practices. Voltage lines in non- bushfire risk zones. The trees in this sample area are also showing signs of regrowth, however one tree in the area has died- the cause of this is undetermined. As such staff have determined that; a) tree trimming has been carried out per mandated clearance requirements b) a significant number trees will not die as a result of this trimming.

Attachment 18.1.2.3 Page 106 | 139 Action List 20/04/2020 4:33 PM Page 6 17/03/2020 Special 10.1 Capital Completed That Council includes the revised 2020/21 Capital Timothy Tol 15/04/2020 Timothy Tol 16/04/2020 15/04/2020 Council Works Works Program in the draft 2020/21 Annual Meeting - Program Business Plan for further consideration and Inserted into draft IAMP, draft IAMP to be 17 March community consultation. considered by Asset Committee in May. 2020 That Council includes the revised 10-year Capital Works Program in the draft Infrastructure and Asset Management Plan (IAMP) noting

17/03/2020 Special 3.1 Renmark Completed That Council does not proceed with the Renmark Timothy Tol 15/04/2020 Timothy Tol 16/04/2020 15/04/2020 Council Swimming Swimming Pool project due to the uncertainty Meeting - Pool created by the pandemic Coronavirus Resolution noted and preferred tenderer notified. 17 March (COVID-19), potential delay in the supply of parts 2020 and the timeline for the 2021 State Swimming Carnival, furthermore that Council thank Mykra for their efforts.

17/03/2020 Special 6.1 Notice of Completed That Council agrees to the request of Yates Mark Bell, 20/04/2020 Julie Gregurec 16/04/2020 Council Motion - Electrical Services for SA Power Networks to Tony Meeting - Rescind investigate options for an easement for a power- Siviour, Letter sent to Mark Yates advising of Council's 17 March Minute line on Lot 803, Jane Eliza Avenue excluding the Julie decisions. 2020 OC2020-7 area lease to Jane Eliza Pty Ltd on the clear Gregurec understanding that this is not an approval for an easement and the granting of an easement would be assessed at a future council meeting.

24/03/2020 Ordinary 1.1 Asset and Completed Refer to Minute OC2020-57 Ordinary Council Timothy Tol, 14/04/2020 Shannon Baxter 23/04/2020 Council Lease meeting 24/3/20. Anthony Meeting - Committee Pickering, Motion noted 24 March Meeting - Derek 20/04/2020 Anthony Pickering 2020 minutes of Martinson, meeting held Shannon Motion noted 2 March Baxter 2020

24/03/2020 Ordinary 15.1 Funding Completed That Council voluntarily contributes to City of Tony 2/04/2020 Julie Gregurec 23/04/2020 Council Support for Unley’s legal costs towards their appeal to the Siviour, Meeting - City of Unley Supreme Court in the matter of The Corporation Derek Letter written and sent to LGA advising of 24 March Litigation of the City of Unley v Crichton & Ors furthermore Martinson Council's endorsement, copy emailed to City of 2020 that the contribution amount be no more than Unley. $453 depending on final legal costs of the appeal.

Attachment 18.1.2.3 Page 107 | 139 Action List 20/04/2020 4:33 PM Page 7 24/03/2020 Ordinary 15.3 Sale of Completed That Council authorise the Mayor and Chief Tony 2/04/2020 Julie Gregurec 23/04/2020 20/04/2020 Council Unmade Executive Officer to execute all documentation Siviour Meeting - Road relating to the sale of the unmade road reserve, Letter written and sent to Mr & Mrs Yates, 24 March Reserve adjacent 6-10 (Allotments 42 & 43) Murray Avenue advising of Council's endorsement, awaiting 2020 Adjacent Renmark subject to the following; necessary documentation to proceed with this 6-10 Murray sale. Ave, 1. Council's acceptance of the valuation price for Renmark Allotment 42 ($1,450 excluding GST) and Allotment 43 ($15,000 excluding GST) 2. That all costs associated with the transfer and amalgamation of the unmade road reserve into Allotment 42 & 43 be bourne by the owners of Allotment 42 & 43 (with the exception of the conveyancing fees required to represent Council in the transfer) 3. That Council note the concerns of the owners of Allotment 14 Tolarno Street that the unmade road reserve is not used as a thoroughfare and this matter be addressed by way of an encumbrance on the transfer of ownership.

24/03/2020 Ordinary 15.4 COVID-19 - Completed That Council endorse the actions of the Chief Tony 2/04/2020 Julie Gregurec 23/04/2020 17/04/2020 Council Endorsement Executive Officer in response to the escalating Siviour Meeting - of CEO's COVID-19 pandemic in closing face to face contact Noted. 24 March action's with the community at the Renmark Paringa 2020 Council Community and Civic Centre from 5pm Monday 23 March 2020. That Council note that the overriding obligation of this decision is based the health, safety and welfare of Council’s employees, elected members and members of the community under the Work, Health and Safety Act 2012, which must take precedence. Further that Council will continue to deliver services and update the community via phone, email and other electronic means.

24/03/2020 Ordinary 16.3 Destination Completed That Council endorses a: Tim Pfeiffer, 1/04/2020 Anthony Pickering 23/04/2020 Council Riverland - 1. 2020/2021 budget allocation of $50,000 plus Anthony Meeting - Riverland CPI to Destination Riverland for their general Pickering Noted for 2020/21 Budget 24 March Tourism Plan operations 2020 (RTP2030)

Attachment 18.1.2.3 Page 108 | 139 Action List 20/04/2020 4:33 PM Page 8 24/03/2020 Ordinary 17.2 Riverland Completed That Council adopts the Riverland Integrated Alexa 31/03/2020 Shannon Baxter 23/04/2020 06/04/2020 Council Integrated Mosquito Management Plan. Angeletti, Meeting - Mosquito Timothy Tol Motion Noted 24 March Management 2020 Plan

14/04/2020 Special 7.1 Amendments Completed Refer to Minute SC2020-11 Special Council Tony 16/04/2020 Ashleigh Baker 14/05/2020 Council to Policies meeting 14/4/20. Siviour, Meeting due to Ashleigh All three policies have been updated and - 14 April COVID-19 Baker, Julie replaced on the website 2020 Pandemic Gregurec

Attachment 18.1.2.3 Page 109 | 139 Action List 20/04/2020 4:33 PM Page 9 Agenda Ordinary Council Meeting - 28 April 2020

18.2. Director Corporate and Community Services

18.2.1. Library Quarterly Report - Jan/Feb/March 2020

Reporting Officer Maxine Hodgson - Librarian CEO/Director Tim Pfeiffer - Director Corporate and Community Services Relevant Legislation Nil Attachments Nil

Purpose To provide Council with quarterly data and operations of the Renmark Paringa Public Library

Background

Library Loans and Visitation Data The variance in loans and visitation numbers in the graph below reflect a busy school holiday program in January and a decrease in visits and loans due to Covid-19 restrictions in March.

Library Loans and Visits January/February/March 2020

5,709 Average Loans Average Visits 4,895 per day per day 4,320 248 3,509 148 3,020 2,074

Library Loans Library Visits January February March

Library Events and Programs

January 10 events 261 participants February 9 events 110 participants March 4 events 38 participants Events and programs held include: Weekly preschool story time, school holiday events, Summer Reading Club, Tech Savvy training, weekly digital help session, Readers’ Group, Babies Love Books Program, Digital Springboard Program and Robotics.

Page 110 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Program and events which have unfortunately been cancelled due to Covid-19 restrictions include Ancestry training, History Month’s Author Event with Marilyn Revill and the school holiday children’s comedy show with entertainer ‘Mr Snotbottom’.

School Holiday Programs A range of different events and activities for all ages were offered throughout the January School Holidays. A music and dance show with ‘Cool for Kids’ entertained 40 young children and robotics and craft activities engaged another 55 children.

Summer Reading Club The Summer Reading Club is an initiative held in participating libraries across Australia from December to January to encourage children to read for enjoyment during the school holidays. Participating children received a free reading pack with activities, stickers, tattoos, pens and bookmarks and were encouraged to read 10 books over the holidays to be eligible to win prizes. 37 children received prizes for exceptional levels of reading.

129 participated in the Summer Reading Club 941 Books Read - an increase of 71% on last year

Page 111 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Digital Springboard Program Digital Springboard is a program by Infoxchange and Google to help the community learn the digital skills needed to thrive in work and life. The library successfully applied to become a Digital Springboard partner and received a grant to deliver career development programs to the community. A training session delivered on January 22 offered assistance on developing and writing resumes.

Wifi Improvements In response to a state-wide ICT infrastructure assessment, the library network identified a desire for Public Library Services to provide libraries with free internet services and lower barriers to entry. The recommendation included eliminating login requirements and providing a larger daily download limit. In February the library implemented this new service, going live with the new ‘LibrariesSA-Free’ network. Library customers and visitors are now able to login without library memberships and are entitled to a new daily download allowance of 5GB per day, an increase of 4GB. Library Services have also increased streaming media performance as part of the user experience improvements. The upgrades have been welcomed by library customers and staff. It reduces staff time necessary to assist customer accessing the network, provides quicker access and an improved streamlined service. The additional download time also allows customers to complete system updates on phones and devices without any issues.

Page 112 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Responding to Covid-19 Following COVID-19 restrictions announced by the Federal Government on the 24 March the Renmark Paringa Library temporarily closed for face to face services in the interest of public safety. All existing loans were initially extended for a 6 week period to be monitored and any overdue loans suspended. The after-hours returns chute remains open 24/7 for customer convenience. A range of different service delivery methods were implemented in the initial closure period including a click/call and collect library service, story time home activity packs and call/collect printing services. Unfortunately it was necessary to suspend these alternative delivery methods following the government’s directive to close all libraries. The current focus is to continue to offer and assist with accessing free digital services and resources including eBooks, audiobooks, digital magazines and identify other services with the potential for online delivery.

Delivering Services Differently Digital Resources Continuing to help the community with information and access to online resources resulted in 197 digital items borrowed on the overdrive database in the first week of closure.

A number of online options are available to members of the ‘one card network’ including:  Libby on Overdrive, offering a collection of around 90,000 eBook and audio book titles including classics, new releases, nonfiction and bestsellers for all ages. All items are free to borrow anytime with automatic returns.  Ancestry online, previously only accessible from libraries, is now available to search family history from home.  Lindy Library/LinkedIn Learning for Library offering thousands of video training courses for animation, music, business, design, IT, photography, using the web and more.  Libraries SA OneCard app gives users the ability to manage library accounts, extend loans and access a range of digital content options.  Pressreader is a leading digital newspaper and magazine provider for premium content, with 7,000 publications from over 100 countries in 60 languages. Titles available include Better Homes and Gardens, Gardening Australia, The Guardian, Vogue, Women’s Weekly, Australian Men’s Health and much more.

Online Videos Instructional videos, developed by the library staff, assist users to access and read eBooks and audiobooks using Libby on Overdrive. The videos now available on the council facebook page, or by contacting the library, are also a new initiative to stay connected with the community and demonstrate that we are continuing to offer and help with library services.

Page 113 | 139 Agenda Ordinary Council Meeting - 28 April 2020

Youth Programs School Holiday Programs will be delivered differently during April with staff from both the community development team and the library creating hundreds of home activity packs for collection at the civic centre during the 3 weeks of the holidays. Library staff are creating new story-time programs and delivering them digitally with a new online video to reach out and continue to connect with the community. Storytime videos are available for viewing on the council facebook page and the Libraries SA story-time page.

Strategic Alignment 1 Community Health and Wellbeing CORE ACTIVITY - Promote services and facilities for older community members, people with disabilities and carers CORE ACTIVITY - Provide and promote sporting, recreation and leisure facilities and programs for all ages in the region CORE ACTIVITY - Support projects that promote and foster the arts and culture within our community

1 Community Health and Wellbeing 1.2 Proactive information sharing and equitable access to technology, communication and information. 1.2.1 Transition and integrate the Library and Chaffey Community Centre into Community Hubs as a central point for knowledge sharing and accessibility in the community. 1.2.2 Promote the use of Community Hubs as a safe and exciting space where the community can engage, learn and participate. 1.2.3 Promote and support access to technology and internet related services for the whole community.

1 Community Health and Wellbeing 1.4 Promote opportunities to develop a socially inclusive and connected community . 1.4.4 Challenge and identify new ways to engage youth in the community.

1 Community Health and Wellbeing 1.5 Supporting education and lifelong learning within the community. 1.5.3 Leveraging the skills of the community to provide diverse and engaging learning opportunities for everyone

Page 114 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18.2.2. Murray Darling Association (MDA) Region 5 Minutes 18.2.2. Murray Darling Association (MDA) Region 5 Minutes

Reporting Officer Ashleigh Baker - Executive Assistant to Director Corporate and Community Services CEO/Director Tim Pfeiffer - Director Corporate and Community Services Relevant Legislation Nil Attachments 1. 2020 Mar 16 MDA R 5 AGM Minutes [18.2.2.1 - 5 pages]

Purpose To provide Elected Members with a record of the MDA Region 5 Minutes from the previous meeting held on 16 March 2020.

Background The Murray Darling Association is a membership-based peak representative organisation representing local government and communities across the Murray Darling Basin. It was established in 1944 and has a strong history in the traditions and achievements of local government.

Ensuring that communities affected by the decisions of federal and state government have a clear voice at the table, informing the direction and realising the impact of those decisions.

The MDA consists of 12 regions across the basin covering 4 states along with the ACT. Each region is led by a chairing council or individual, supported by a committee of no less than two and no more than five members.

Region 5 meetings are held quarterly within the region at various locations. The meetings are an opportunity for councils and members to access and contribute important information on the management of the Murray-Darling Basin resources, and issues affecting local communities.

Strategic Alignment 4 A Positive Experience 4.4 Provide strong and informed leadership, advocacy and representation for our community 4 A Positive Experience 4.4 Provide strong and informed leadership, advocacy and representation for our community 4.4.2 Appropriate Elected Member representation on community committees and external bodies.

Page 115 | 139 Murray Darling Association Inc.

Region 5 www.mda.asn.au ABN: 64 636 490 493

Chairperson: Hosting Council: Peter Hunter Renmark Paringa Council

Ph: 0447 177 341 Ph: 08 8580 3000

Minutes Region 5 – Annual General Meeting

Renmark Paringa Council Chambers Monday, 16th March, 2020

Meeting commenced at 10:04am:

1. ATTENDANCE

1.1 Present:  Cr Peter Raison Mid Murray Council  Cr Jeff Hall Mid Murray Council  Cr Andrew Kassebaum Berri Barmera Council  Malcolm Wilksch Berri Barmera Private Member  Cr Peter Walker Loxton Waikerie Council  Cr Allan Maddocks Renmark Paringa Council  Cr Margaret Howie Renmark Paringa Council  Mayor, Neil Martinson Renmark Paringa Council  Cr Peter Hunter Renmark Paringa Council  Ashleigh Baker EA - Renmark Paringa Council

 Emma Bradbury CEO, MDA via Zoom Online Conference

 Melissa Rebbeck (12 noon) Region 6 Chair re Lock Zero

 James John Renmark Irrigation Trust  Kate Strachan Renmark Irrigation Trust  Megan Taylor Renmark Irrigation Trust  Myles Fauser Renmark Paringa Council & Renmark Irrigation Trust 1.2 Apologies:  Cr Kym Webber Loxton Waikerie Council  Iann Mann Mid Murray Private Member  Cr Mike Fuller Berri Barmera Council  Yvonne Smith District Council of Karoonda East Murray

1.3 Conflict of Interest Declaration – Material / Actual / Perceived Nil

2. WELCOME All members and guest speakers James, Kate and Megan from Renmark Irrigation Trust (RIT) were welcomed to our March Meeting.

MDA Region 5 Page 1

Attachment 18.2.2.1 Page 116 | 139 10:05am - We paused proceedings for an update from Emma Bradbury, CEO of the Murray Darling Association via ‘Zoom’ Video Link.

(6.0) Emma Bradbury, CEO MDA  Attended the strategic planning workshop and the outcomes formed an exciting work plan for the next 12 months. Three key priorities that emerged : o Development of regions o Membership and products o Centre of Excellence  Basin in Communities Leadership Program: o The program has now be set o Participants will complete a water literacy module o Will commence with pre study online then the two day workshop o Nine months of engagement and mentoring o Employed a training facilitator o More information is available on the MDA website o Alexandria course is full, but still available spots in Loxton. Warren has also had a strong take up. o A producer and a production team have been engaged.  One basin and CRC roadshow involvement aligns with MDA and will be interested in supporting as it develops.  Mayor Martinson presented Peter Hunter with a plaque and thanked Peter for all his work he has done for the MDA.  Emma also thanked Peter for his work at board level and the contribution and commitment Peter has made to Region 5.  Emma welcomed Peter Raison to the board as the new Region 5 Chair.

10:26am - We paused proceedings for presentations from the Renmark Irrigation Trust Water Stewardship: James John (Legal and Project Manager) and Kate Strahn (Board Member)  The catalyst to the water stewardship was the millennial drought.  Is an international standard for good water stewardship.  Global leadership from companies such as Apple who are looking to achieve gold standard.  RIT have translated their own certification to their customers who can benefit when going to market.  RIT were award gold certification in 2018, the platinum in 2020 which is the highest available level.  RIT are happy to assist and knowledge share if Council wish to pursue.  Kate Board Member highlighted that from the board’s perspective it has been a positive for the community and had value for their exporters  Cost for Local Government would be difficult to determine as it depends on organisational type / size. No precedent, as no council has previously entered.  James is happy to be contacted if members have further questions, email address [email protected].

Proposed Amendments to Carry Over Policy: Megan Taylor (Water and Administration Manager)  Presentation on the current water policy and the carry over entitlements.  Old policy discouraged good water management.  The RIT wrote to the Minister to highlight their concerns when the policy was out for consultation.  New policy stipulates water carryover will roll rather than being completely lost  Priorities to 100% allocations  Storage for carryover water is very important

MDA Region 5 Page 2

Attachment 18.2.2.1 Page 117 | 139 3. MINUTES OF PREVIOUS MEETING/S

Moved: Cr Andrew Kassebaum That the Minutes of the Annual General Meeting of MDA Region 5 held in Berri, on the 25th March, 2019 are a true & accurate record of the meeting. Seconded: Cr Margaret Howie Agreed

‘Summary Minutes’ of the ordinary meeting of MDA Region 5 held in Karoonda, on the 9th December, 2019 were included within distribution of the Agenda.

4. BUSINESS ARISING

4.1 2019 Annual General Meeting Nil

4.2 2019 December Region 5 Meeting Nil

5. MDA Region 5 Update

5.1 Correspondence to Members – Summary list circulated

5.2 Region 5 Annual General Meeting Cr Peter Hunter read the chairperson’s report, highlighting his involvement with the role over the past 4 years and expressed how there has been significant growth within MDA – both internally & with their influence on the national policy agenda. He wished the Association, Region 5 and Cr Peter Raison all the best.

Moved: Cr Peter Hunter That the Chairperson’s Report be received Seconded: Cr Margaret Howie Agreed

Moved: Cr Andrew Kassabaum That Mid Murray Council agrees to provide support for the role of Chairperson, Region 5, and that Cr Raison be the Chair on their behalf. Seconded: Cr Margaret Howie Agreed

After consultation with Cr Raison, Cr Peter Hunter resumed as ‘Acting’ Chair for the remainder of the meeting.

The below members to be formally endorsed at the next meeting, subject to any changes within individual councils.

 Council Representatives (for confirmation): . Berri Barmera: Cr Kassebaum / Cr Fuller – Voting Delegate / Proxy . Loxton Waikerie: Cr Walker / Cr Webber – Voting Delegate / Proxy . Mid Murray: Cr Raison Cr Hassett /– Voting Delegate / Proxy . Karoonda East Murray: Cr Smith / Cr tba / Voting Delegate / Proxy . Renmark Paringa: Cr Howie / Cr Maddocks- Voting Delegate / Proxy

Private Members: . Ian Mann OAM . Malcolm Wilksch

MDA Region 5 Page 3

Attachment 18.2.2.1 Page 118 | 139 6. MDA CEO / NATIONAL AGM

6.1.1 MDA National Conference - Shepparton, Victoria – 12th August. There have been changes with the date & now with Coronavirus implications may need to be deferred. 6.1.2 Next board meeting for further clarity / updates - Monday, 23rd March.

6.2 Basin Communities Leadership Program –  Invitations & Information available now o SA Dates: . Session 1 – Lower Lakes – 26th to 27th May - Full . Session 2 – Loxton – 28th to 29th May  Detailed Program – Online Bookings – Prereading – sessions & follow up  This program will be circulated to High Schools

6.3 Other items from CEO Presentation, earlier in the meeting: Nil

7. PLANNING & COORDINATION

7.1 Frequency / Location / Timing of Region 5 Meetings to be confirmed at the June Meeting.  Members to check council calendars / commitments.  Discussion re option of online attendance as part of the June Meeting o Zoom as potential platform – Licence through MDA (as per our current Region 5 Meetings (ie Emma) or utilise a local council software Licence. o Members to check facilities available @ their meeting venues / home / workplace.

. Current Pattern - second Monday – every 3 months: o Berri / Barmera – 1st June 2020 - Confirmed .8 th June – LWE / 15th June – ALGA Conference in Canberra . Preparation for MDA AGM Motions / support o Shepparton MDA AGM – TBC – July / August? o Loxton / Waikerie – 14th September 2020 o Mid Murray – 14th December 2020 o Karoonda East Murray – 8th March 2021 o Renmark Paringa – 14th June 2021

. Topics / Guest Speakers: o CEO Phone Link for meetings o Guest Speakers – Topic/s: . Meetings / links with Region 6 . Fisheries & PIRSA . Carp Update/s . Mike Young . Jarrod Eaton & DEW . MDBA Representative – Monique White – schedule . CEWO – schedule

MDA Region 5 Page 4

Attachment 18.2.2.1 Page 119 | 139 NB  Information re Lock Zero (MDA Position paper) had been sent to all members prior to the meeting.  Additional advice was also tabled for members, prior to Melissa’s Input.  A short ‘round the table’ discussion preceded the ‘Zoom’ link.

We paused proceedings (12:00pm) for an update regarding Lock Zero from Melissa Rebbeck, Region 6 Chair MDA, via ‘Zoom’ Video Link.

 Concerns on the removal of barrages and implementation of lock zero.  Further research is being done currently which hopefully will confirm freshwater status of lakes for 99%, historically.  Ecology the number one concern if this was to go ahead.  NSW not taking full reasonability on their actions and diverting other regions to do more.  SA the most efficient in water delivery.  Concerns re the size & number of dams still active & numerous very inefficient methods for water delivery across the basin  Keep advocating for the MDA plan.  Climate change: potential for the next drought to be worse – we need to be prepared.  Need to look at soil carbon increase & water holding capacity within the soil, rather than only looking at traditional water solutions.

8. GENERAL BUSINESS Nil

9. NEXT MEETING

Date: 1st June 2020 Time: 9:30 for 10am Location: Berri Barmera Council Chambers

Room Booking / Morning Tea / Set Up & Preparation Responsibilities: Cr Andrew Kassebaum

10. CLOSE 12:15pm

The Murray Darling Association acknowledges and thanks Renmark Paringa Council for hosting this meeting of Region 5

MDA Region 5 Page 5

Attachment 18.2.2.1 Page 120 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18.2.3. Elected Member Requests - Corporate & Community Services

Reporting Officer Ashleigh Baker - Executive Assistant to Director Corporate and Community Services CEO/Director Tim Pfeiffer - Director Corporate and Community Services Relevant Legislation Nil Attachments 1. DCCS Elected Memeber Requests 28.4.20 [18.2.3.1 - 1 page]

Purpose To provide Council with a system that ensures appropriate feedback is provided for each Councillor request.

Background A table summarising requests, what the action was, and the Council Officer undertaking the action has been provided.

Strategic Alignment 4 A Positive Experience CORE ACTIVITY - Continuously improve our standard of service

Page 121 | 139 CORPORATE AND COMMUNITY SERVICES ELECTED MEMBER REQUESTS Apr-20

Request Info Received: 09/10/19 Status: COMPLETED

INFORMAL GATHERING 09.10.19 - Apparently the wayfinding signage in Paringa Paddocks is damaged, will this be replaced? Description Actions 15/4/2020: The damaged and missing signage has been identified through a Paringa Paddocks audit, and the Environmental Officer has continued discussions with Department of Environment and Water (DEW) National Parks, and Major Projects in an effort to determine how this signage will be maintained in the short term and the longer term. There is an opportunity to transition the signage and wayfinding from the Renmark Paringa Council branding to the DEW National Parks branding, and at the same time, rationalise the signage and wayfinding to enhance user experience and longevity of the infrastructure..

Attachment 18.2.3.1 Page 122 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18.3. Director Infrastructure and Environmental Services

18.3.1. Development Assessment Monthly Statistics

Reporting Officer Alexa Angeletti - Development and Health Services Assistant CEO/Director Tim Tol - Director Infrastructure and Environmental Services Relevant Legislation Development Act 1993 Attachments 1. March [18.3.1.1 - 5 pages]

Purpose To provide Council with information about the type of development applications submitted to Council each month.

Background The development assessment statistics for the previous month have been provided for Council’s information.

Strategic Alignment 4 A Positive Experience 4.1 Create positive customer experiences 4.1.1 Provide an efficient and effective Development Assessment process helping customers understand requirements.

Page 123 | 139 Development Applications March 2020

Application No: 753/002/20 Application lodged: 13/01/20 Assessment Complied Description: Single storey detached dwelling Building lodged: 04/03/20 days Public Notification: Property Address: 3D Hisgrove Road, Renmark Planning decision: 31/01/20 13 Y Relevant Authority: Council Delegated Officer Applicant/Builder: GJ Gardner Homes Building decision: 19/03/20 7 Y Private Certifier: Owner: T & L Pfeiffer Development decision: 19/03/20 Referrals: Days Application No: 753/009/20 Application lodged: 28/01/20 Assessment Enclose existing carport –living and sewing Complied Description: Building lodged: 28/01/20 days Public Notification: room Property Address: 37 Cowra Street, Renmark Planning decision: 03/02/20 5 Y Relevant Authority: Council Delegated Officer Applicant/Builder: N Stoneham Building decision: 10/03/20 17 Y Private Certifier: Owner: A & H Brown Development decision: 10/03/20 Referrals: Days Application No: 753/012/20 Application lodged: 10/02/20 Assessment Complied Description: Shed/garage – outbuilding Building lodged: 10/02/20 days Public Notification: Property Address: 169 Twentysixth Street, Renmark Planning decision: 28/02/20 13 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Stratco Building decision: 03/03/20 3 Y Private Certifier: Owner: J Carpenter Development decision: 03/03/20 Referrals: Days Application No: 753/018/20 Application lodged: 10/02/20 Assessment Complied Description: Carport Building lodged: 10/02/20 days Public Notification: Property Address: 15 Joyce Ave, Paringa Planning decision: 16/03/20 10 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Stratco Building decision: 20/03/20 3 Y Private Certifier: Owner: M Cordaro Development decision: 20/03/20 Referrals: Days Application No: 753/025/20 Application lodged: 05/03/20 Assessment Complied Description: Environmental Protection Covers – bird netting Building lodged: 05/03/20 days Public Notification: Property Address: 91 Pike Creek Road, Lyrup Planning decision: N/A Relevant Authority: Council Delegated Officer Applicant/Builder: G2 Netting Building decision: 25/03/20 15 Y Private Certifier: Owner: LD Lloyd & Sons Development decision: 25/03/20 Referrals: Days Application No: 753/027/20 Application lodged: 04/03/20 Assessment Complied Description: Carport Building lodged: 04/03/20 days Public Notification: Property Address: 6 Kokoda Ave, Renmark Planning decision: N/A Relevant Authority: Council Delegated Officer Applicant/Builder: Stratco Building decision: 18/03/20 11 Y Private Certifier: Owner: A Heading Development decision: 18/03/20 Referrals: Days Application No: 753/034/20 Application lodged: 10/03/20 Assessment Complied Description: Environmental Protection Covers – bird netting Building lodged: 10/03/20 days Public Notification: Property Address: 287 Old Cooltong Ave, Cooltong Planning decision: N/A Relevant Authority: Council Delegated Officer Applicant/Builder: G2 Netting Building decision: 25/03/20 12 Y Private Certifier: Owner: RNR Farms Pty Ltd Development decision: 25/03/20 Referrals: Days Application No: 753/036/20 Application lodged: 06/03/20 Assessment Complied Description: Swimming pool Building lodged: 06/03/20 days Public Notification: Property Address: 321 Renmark Ave, Renmark Planning decision: 13/03/20 4 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Riverscape Landscaping & Pools Building decision: 25/03/20 7 Y Private Certifier: Owner: D Haines & K Dix Development decision: 25/03/20 Referrals: Days

Attachment 18.3.1.1 Page 124 | 139 Development Applications March 2020

Application No: 753/037/20 Application lodged: 06/03/20 Assessment Complied Description: Swimming pool replacement Building lodged: 06/03/20 days Public Notification: Property Address: 81/125 Murray Ave, Renmark Planning decision: 17/03/20 8 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Riverscape Landcaping & Pools Building decision: 25/03/20 5 Y Private Certifier: Owner: Renmark Hotel Development decision: 25/03/20 Referrals: Days Application No: 753/038/20 Application lodged: 05/03/20 Assessment Complied Description: Garage / shed and carport Building lodged: 05/03/20 days Public Notification: Property Address: 66 Nineteenth Street, Renmark Planning decision: 13/03/20 7 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Riverland Sheds Building decision: 20/03/20 6 Y Private Certifier: Owner: L Rasheed Development decision: 20/03/20 Referrals: Days Application No: 753/104/19 Application lodged: 15/07/19 Assessment Shed – horticulture use for storage of Complied Description: Building lodged: 15/07/19 days Public Notification: Category 2 implements and almond crop Property Address: Lot 1 Stoney Pinch Road, Renmark Planning decision: 11/12/19 41 N Relevant Authority: Council Delegated Officer Applicant/Builder: GJ Gardner Homes Building decision: 17/03/20 22 N Private Certifier: Owner: Amandula Orchards Development decision: 17/03/20 Referrals: Days Application No: 753/114/19 Application lodged: 07/08/19 Assessment Storage shed – implements and other Complied Description: Building lodged: 07/08/19 days Public Notification: horticulture related equipment Property Address: 82 Begara Street, Renmark North Planning decision: 05/09/19 6 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Building decision: 02/03/20 26 N Private Certifier: Owner: N Durmus Development decision: 02/03/20 Referrals: Days Application No: 753/123/19 Application lodged: 09/08/19 Assessment Complied Description: Single storey detached dwelling Building lodged: 25/09/19 days Public Notification: Property Address: Lot 24 Rover Crescent, Paringa Planning decision: 13/11/19 34 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Rockford Homes Building decision: 12/03/20 13 Y Private Certifier: Owner: J John & L Davies Development decision: 12/03/20 Referrals: DEW Days 35 Application No: 753/136/19 Application lodged: 04/09/19 Assessment Complied Description: Freestanding sign – identification advertising Building lodged: 04/09/19 days Public Notification: Category 2 Property Address: Section 98 Ral Ral Ave, Renmark Planning decision: 16/12/19 29 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Rivergraphics Building decision: 12/03/20 23 N Private Certifier: Owner: Riverside Retirement Village Development decision: 12/03/20 Referrals: Days Application No: 753/190/19 Application lodged: 06/01/20 Assessment Complied Description: Single storey detached dwelling Building lodged: 12/02/20 days Public Notification: Property Address: Lot 2 Story Ave, Chaffey Planning decision: 16/01/20 9 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Rockford Homes Building decision: 10/03/20 10 Y Private Certifier: Owner: M & N Callery Development decision: 10/03/20 Referrals: Days Application No: 753/192/19 Application lodged: 06/01/20 Assessment Complied Description: Single storey detached dwelling Building lodged: 12/02/20 days Public Notification: Property Address: 61 Hughes Ave, Paringa Planning decision: 28/01/20 13 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Rockford Homes Building decision: 18/03/20 10 Y Private Certifier: Owner: W & D Smith Development decision: 18/03/20 Referrals: Days

Attachment 18.3.1.1 Page 125 | 139 Development Applications March 2020

Application No: 753/207/17 Application lodged: 18/12/17 Assessment Complied Description: Storage shed with office and amenities Building lodged: 07/06/19 days Public Notification: Property Address: Lot 10 Airport Road, Planning decision: 20/09/19 34 Y Relevant Authority: Council Delegated Officer Applicant/Builder: GJ Gardner Homes Building decision: 10/03/20 15 Y Private Certifier: Owner: Stoney Pinch Development decision: 10/03/20 Referrals: Days

Development Application assessment timeframes (full decision made)

Planning Building Health Number of applications approved this month 14 17 5 Legislative timeframe (days) 40 20 15 Average time taken to approve the applications (days) 16 12 10 Number of applications completed within the legislative timeframe 13 13 5 Percentage of applications completed within the legislative timeframe 92% 76% 100% Number of times further information was requested for an application 8 12 3 Average response time from the applicant to supply the further information (days) 70 33 36 Notes

Attachment 18.3.1.1 Page 126 | 139 Development Applications March 2020

Planning Decisions Only Application No: 753/001/20 Application lodged: 07/01/20 Assessment Complied Description: Dwelling addition Building lodged: 07/01/20 days Public Notification: Property Address: 2645 Murtho Road, Murtho Planning decision: 11/03/20 13 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Bennett Builders Building decision: Private Certifier: Owner: L Stoeckel Development decision: Referrals: DEW Days 33 Application No: 753/014/20 Application lodged: 06/02/20 Assessment Complied Description: Solar farm Building lodged: 06/02/20 days Public Notification: Category 3 Property Address: 7 Kite Street, Chaffey Planning decision: 30/03/20 25 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Yates Electrical Building decision: Pending Private Certifier: Owner: M Greer Development decision: Referrals: DEW Days 12 Application No: 753/016/20 Application lodged: 06/02/20 Assessment Complied Description: Relocating of the Argo Barge to Olivewood Building lodged: 06/02/20 days Public Notification: Property Address: Lot 1 Twentyfirst Street, Renmark Planning decision: 17/03/20 1 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Renmark Paringa Council Building decision: Pending Private Certifier: Owner: National Trust Development decision: Referrals: State Heritage Days Application No: 753/019/20 Application lodged: 12/02/20 Assessment Complied Description: Single storey detached dwelling Building lodged: days Public Notification: Property Address: 77 Murtho Street, Renmark Planning decision: 12/03/20 5 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Rockford Homes Building decision: Private Certifier: Owner: S Gill & S Kaur Development decision: Referrals: Days Application No: 753/023/20 Application lodged: 02/03/20 Assessment Complied Description: Change in use of existing building to restaurant Building lodged: 02/03/20 days Public Notification: Property Address: 35 Renmark Ave, Renmark Planning decision: 20/03/20 15 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Stallard Meek Architects Building decision: Pending Private Certifier: Owner: J & M Georgantas Development decision: Referrals: Days Application No: 753/033/20 Application lodged: 27/02/20 Assessment Complied Description: Gazebo Building lodged: 27/02/20 days Public Notification: Property Address: 226 Fifteenth Street, Renmark Planning decision: 10/03/20 9 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Building decision: Pending Private Certifier: Owner: L Kerr Development decision: Referrals: Days Application No: 753/035/20 Application lodged: 10/03/20 Assessment Complied Description: External alterations including signage Building lodged: days Public Notification: Property Address: 2 Ral Ral Ave, Renmark Planning decision: 20/03/20 9 Y Relevant Authority: Council Delegated Officer Applicant/Builder: KDC Pty Ltd Building decision: Private Certifier: Owner: The Westpac Group Development decision: Referrals: Days Application No: 753/039/20 Application lodged: 06/03/20 Assessment Complied Description: Single storey detached dwelling and shed Building lodged: days Public Notification: Property Address: 40 Patey Drive, Renmark Planning decision: 25/03/20 14 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Hotondo Homes Building decision: Private Certifier: Owner: W & R Dyer Development decision: Referrals: Days

Attachment 18.3.1.1 Page 127 | 139 Development Applications March 2020

Application No: 753/042/20 Application lodged: 18/03/20 Assessment Complied Description: Single storey detached dwelling Building lodged: days Public Notification: Property Address: 42 Murtho Road, Paringa Planning decision: 30/03/20 9 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Rockford Homes Building decision: Private Certifier: Owner: F Peters & M Cinc Development decision: Referrals: Days Application No: 753/133/19 Application lodged: 03/03/20 Assessment Complied Description: Transportable building – office Building lodged: days Public Notification: Property Address: 2053 Murtho Road, Paringa Planning decision: 30/03/20 20 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Anderson Group Building decision: Private Certifier: Owner: Prime Value Management Development decision: Referrals: Days Application No: 753/172/19 Application lodged: 13/01/20 Assessment Complied Description: Solar Farm Building lodged: 13/01/20 days Public Notification: Category 3 Property Address: 183 Sanctuary Road, Chaffey Planning decision: 26/03/20 28 Y Relevant Authority: Council Delegated Officer Applicant/Builder: Yates Electrical Building decision: Pending Private Certifier: Owner: A Camilleri Development decision: Referrals: DEW Days Application No: 753/173/19 Application lodged: 13/01/20 Assessment Complied Description: Solar Farm Building lodged: 13/01/20 days Public Notification: Category 3 Property Address: 81 Rialto Street, Renmark Planning decision: 25/03/20 53 N Relevant Authority: Council Delegated Officer Applicant/Builder: Yates Electrical Building decision: Pending Private Certifier: Owner: A Camilleri Development decision: Referrals: Days

Attachment 18.3.1.1 Page 128 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18.3.2. Evans Street - Traffic Data Information

Reporting Officer Tarik Wolf – Manager Infrastructure Delivery CEO/Director Timothy Tol - Director Infrastructure and Environmental Services Relevant Legislation Nil Attachments Nil

Purpose To provide Council information collected from traffic counters placed on Evans Street, Renmark.

Background Following, Council’s request for traffic counters to be placed along Evans Street for the purpose of recording the number of vehicles using this street and at what speed they were travelling.

Analysis of speed data for Evans Street is as follows;  Total of 5462 vehicles between 27 Feb and 26 Mar 2020  Current speed limit is 50 km/h  50% of vehicles travelling less than 30 km/h  37% of vehicles travelling at 30- 40 km/h  12% of vehicles travelling at 40- 50 km/h  1% of vehicles travelling at 50- 60 km/h or 50 vehicles over the month or around 1.6 per day

Due to the very low level of non-compliance, this data has not been forwarded to SAPOL.

Strategic Alignment 3 A Sustainable Region 3.5 Responsibly manage our infrastructure

Page 129 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18.3.3. Elected Member Requests Update - DIES

Reporting Officer Shannon Baxter - Executive Assistant to Director Infrastructure and Environmental Services CEO/Director Tim Tol - Director Infrastructure and Environmental Services Relevant Legislation Nil Attachments 1. April [18.3.3.1 - 1 page]

Purpose To provide Council with a system that ensures appropriate feedback is provided for each Councillor request.

Background A table summarising each request, action taken, and the Council Officer undertaking the action has been provided, refer to attachment 1.

Strategic Alignment 4 A Positive Experience CORE ACTIVITY - Continuously improve our standard of service

Page 130 | 139 Infrastructure and Environmental Services Elected Member Action Requests Requests from 18 March 2020 to 31 March 2020

Request CA633/320 Received: 18/03/2020 Status: Information: Ongoing

CR HUNTER: Gutters of Renmark Rec Centre - lower roof section have visible weeds (As per picture) growing Description up from them, detracting from the overall look of the centre. Can these be removed? Actions Contractor engaged to undertake vegetation maintenance on multiple Council buildings.

Request CA632/320 Received: 18/03/2020 Status: Information: COMPLETED CR HUNTER: Trees along the path in front of the Greens Bowling Club, Tolarno Street are hanging low & Description footpath access impacted. I have been asked re the schedule for trimming - Please view & see if trimming can be scheduled.

Actions 25.03.2020 Council staff have lifted trees. COMPLETED

Request CA687/320 Received: 25/03/2020 Status: Information: COMPLETED

CR HUNTER: There is a badly broken Telstra pit lid in front of 52 Pyap Street, can staff please action? Thank Description you.

Actions TL CM reported on Telstra website. SR-1-2415098685239.

Request CA725/320 Received: 31/03/2020 Status: Information: Ongoing

CR HUNTER: Pavers near the town wharf / frontage seem to be moving / dropping to a greater extent. This Description one(pic) is starting to have deeper depressions & while not a major danger at the moment is becoming so..... Is this drop (in part) due to overspray / watering of the lawns & water pooling on the pavers? Please check Actions Contractor has been engaged and will fix when he can fit job in

Attachment 18.3.3.1 Page 131 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18.3.4. New PDI Act & Planning and Design Code Update

Reporting Officer Timothy Tol - Director Infrastructure and Environmental Services CEO/Director Timothy Tol - Director Infrastructure and Environmental Services Relevant Legislation Planning Development and Infrastructure Act 2016 Attachments Nil

Purpose To update Council on the implementation of the new Planning, Development & Infrastructure Act and new Planning and Design Code.

Background The State Planning Commission have released the What We Have Heard Report. This report provides a high-level summary of the numerous responses received during the community consultation process undertaken in October and November 2019.

From a Renmark Paringa Council perspective, the Commission has recommended most of our suggested changes be adopted, they included several alternative zones in several locations (please refer to the Riverland Council submission contained in the November 2019 agenda for details) as well as changing the minimum allotment size in the Renmark West Rural Living Policy Area 8 from 20,000m2 to 2,000m2.

Council staff have recently been provided access to the electronic version of the new Planning and Design Code and have been testing various scenarios to gain an appreciation of how it works. In addition, a demonstration of the e-planning portal was provided at a recent LGA/DPTI meeting and first impressions are quite positive in the ease of its use and the ease that planning officer’s will be able to verify and assess development applications.

The new Trapeze software has been loaded onto the Councils servers and is now available for staff to learn how to use it. This software is required to enable the ability to view plans and drawings electronically which is an essential element of having an online portal.

DPTI staff have committed to meeting with Council staff on a fortnightly basis from now until the proposed roll out of the new portal and code in July. Whilst some Councils are concerned with the timing of implementing the portal and code during the current Covid-19 pandemic it could also be argued that the timing is appropriate as the number of Development Applications should quieten down in the coming weeks and months which will enable staff more time to learn the new system prior to its implementation and enable more time to assess development applications once it is implemented.

Council staff are continuing to work with DPTI and the other Riverland Councils to ensure the implementation of the new code and portal is as successful as possible.

Strategic Alignment 4 A Positive Experience 4.1 Create positive customer experiences 4.1.1 Provide an efficient and effective Development Assessment process helping customers understand requirements.

Page 132 | 139 Agenda Ordinary Council Meeting - 28 April 2020

18.3.5. Third Quarter Annual Business Plan Project Updates 18.3.5. Third Quarter Annual Business Plan Project Updates

Purpose To provide Council with information on each project within the 2019/20 Annual Business Plan.

Background An update on the Annual Business Plan projects can be found at attachment 1.

Council staff are pleased with the progress of many of the current projects and expect that we will have completed many by the end of the financial year. It is noted however that current resources are stretched and as such we are focussed on completing the projects that have commenced prior to starting any that are yet to commence.

Strategic Alignment 3 A Sustainable Region 3.5 Responsibly manage our infrastructure 3.5.1 Implement renewal and capital projects as documented in our Infrastructure and Asset Management Plans

Page 133 | 139 2019-20 Capital Annual Business Plan Projects IAMP Asset Project YTD Spend Project ID COMMUNITY HEALTH AND WELLBEING Budget Status Comments Category Manager (at 31/03/20) Club was unsuccessful in sourcing funding, project scope to be determined in consultation with Not Started 1.1_1920C Paringa Football Club Kitchen Renewal MID $ 25,000 $ - Club. STAR Club Officer has been in contact with club.

1.2_1920C Kindergym Upgrades MID $ 28,750 $ 8,564 Completed Building

1.3_1819 CARRY FORWARD - KM Tucker Hall MID $ 109,000 $ 87,530 On Schedule Expect completion by May 2020, additional works almost completed.

Final scope and contract amount has been negotiated. Contract to be finalised with insertion of 1.7_1819 CARRY FORWARD - Urban Design Framework CPM $ 3,884,000 $ 103,967 On Schedule clauses regarding Covid-19 and expected to be signed prior to the end of April. Expected timeframe to complete project is now January 2021.

1.8_1819 CARRY FORWARD - Tintra Tennis Lighting Upgrade MIP $ 272,000 $ 257,420 Completed

1.9_1819 CARRY FORWARD - ACRC Court 2 Replacement MID $ 173,000 $ 184,303 Completed Additional costs incurred from post project cleaning required of $13,650.

Funding application was successful. SA Sports Lighting were engaged to commission a detailed lighting design in consultation with the Soccer Club. This has been completed. Land Improvement 1.3_1920C Renmark Olympic Soccer Club Lighting Upgrades MIP $ 261,000 $ 11,510 On Schedule Tenders were sought to construct the lighting and this process has been completed. the tender has been awarded to CME, the same contractor who completed the Tintra Tenns Lighting. It is expected the project will be completed by June 2020.

1.4_1920C Sims Parade Linear Park Upgrade MID $ 71,500 $ 90,065 Completed Additional expenditure due to cost of pump which was above cost estimate.

1.5_1920C Paringa Town Centre Revitalisation MID $ 110,000 $ - Not Started Community engagement yet to commence. This project will be carried forward to 2020/21.

1.6_1920C Lyrup Cemetery Improvements MID $ 66,000 $ - Not Started Community engagement yet to commence. This project will be carried forward to 2020/21.

1.6_1921C Lyrup Community Sporting Complex Improvements MID $ 20,000 $ 5,880 On Schedule Works have commenced, expect completion by June 2020.

IAMP Asset Project YTD Spend Project ID A VIBRANT ECONOMY Budget Status Comments Category Manager (at 31/12/19)

Project will be completed as part of a regional project that will be 50% funded through the MRLGA. Project will be undertaken by consultant assisting the region with Heavy Vehicle Transport 2.1_1920C Heavy Vehicle Route Assessment & Risk Analysis Implementation MIP $ 30,000 $ 6,000 On Schedule Assessments and updating the 2030 Regional Transport Strategy. Three concpet plans have been completed and a further 6 are expected to be completed by May 2020.

2.3_1819 CARRY FORWARD Draft Houseboat Management Plan Implementation EDO $ 80,000 $ - Not Started Other 2.2_1920C Riverland CCTV Project DCCS $ - Not Started Report to be tabled February 2020 Ordinary Council Meeting. 2.3_1920C Branding and Wayfinding Signage Strategy DCCS $ 39,000 $ - On Schedule Consultant currently drafting the EOI which will then go out to market.

IAMP Asset Project YTD Spend Project ID A SUSTAINABLE ENVIRONMENT Budget Status Comments Category Manager (at 31/12/19)

3.3_1819 CARRY FORWARD - Building Roof Access Assessment DIES $ 15,000 $ - Not Started This project will be carried forward to 2020/21.

Council resolved to not proceed with the Renmark Swimming Pool project due to the uncertainty created by the pandemic Coronavirus (COVID-19), potential delay in the supply of parts and the DELAYED 3.5_1819 CARRY FORWARD - Renmark Swimming Pool Upgrade CPM $ 3,500,000 $ 195,396 timeline for the 2021 State Swimming Carnival. A report is to be presented to Council in May with regard to works required prior to the 2020/21 swimming season. Building 3.1_1920C Master Key System MID $ 20,000 $ - Not Started This project will be carried forward to 2020/21.

3.2_1920C Westpac Building - Replace gutters, downpipes and flashings MID $ 8,500 $ - Completed Works completed September 2019. Invoicing to be received, expected final expenditure $4,000.

Attachment 18.3.5.1 Page 134 | 139 Building

Staff currently finalising plans for building works approval. Aiming for project to be substantially On Schedule 3.3_1920C Renmark Library - Disabled Toilet MID $ 15,000 $ 850 commenced by end of June but likely to carry forward a few weeks into next FY.

Report tabled to March Council meeting - further cost investigations to occur for completing the DELAYED 3.13_1819 CARRY FORWARD - Contribution towards Bookmark Creek Pedestrian Access MIP $ 100,000 $ - path.

3.14_1819 CARRY FORWARD - Government Road - Stage 1 CPM $ 1,450,000 $ 718,388 On Schedule Construction progressing well, potential delay for completion date due the land acquisition process and contractor being unable to access that portion of land. Unforseen additional expenditure for the removal of asbestos in road reserve has been incurred, 3.4_1920C Government Road - Construction Stage 2 CPM $ 1,475,000 $ 50,334 On Schedule this will be reported in 3/4 budget review.

Road reseals were going to be deferred to September/October due to concerns of Victoria 3.5_1920C Road Reseal Program MIP $ 595,000 $ 91,192 On Schedule based contractor to be able to cross border and undertake works. It appears they will be able to complete reseals, as well as other sealing works, in April.

Roads included - Kulnine Road & Bugle Hut Road. Please note that an additional 4.5kms of 3.6_1920C Road Resheeting Program MIP $ 259,000 $ 259,000 Completed Bugle Hut Road will be completed as per Council resolution in December 2019. This project is Transport listed under the 'Additional Projects' heading of this table. 3.7_1920C Kerb & Watertable Replacement - Murray Avenue MIP $ 80,000 $ 60 On Schedule

3.8_1920C Pram Ramp Upgrades MIP $ 50,000 $ 3,163 On Schedule Murray Street kerb completed, Mildura Street kerb completed, pram ramps have commenced, 18th Street has commenced. 3.9_1920C Kerb & Watertable Replacement - Mildura Street (19th - 20th Streets) MIP $ 28,000 $ 35,374 On Schedule Works expected to be completed by May 2020

3.10_1920C Kerb and Water Table New Works - 18th Street MIP $ 167,136 $ - On Schedule Staff are revewing costs allocated to this project as it there may be some incorrect allocation of Completed 3.11_1920C Paved Footpath - James Avenue MID $ 42,000 $ 54,150 costs.

Project completed in conjunction with the Bike Track on Number 1 Oval - costs may have been Completed 3.12_1920C Asphalt Footpath - Murray Dyer Avenue MIP $ 35,000 $ 69,198 duplicated over both projects.

3.13_1920C Sealing Lyrup Bowling Club on street Carpark MIP $ 13,000 $ - On Schedule Kerb to be completed in mid April 2020.

Tender has been awarded and contract to be signed once clause for Covid-19 is inserted. On Schedule 3.17_1819 CARRY FORWARD Number 1 Pump Station MIP $ 525,000 $ 19,835 Works expected to commence in May 2020.

3.18_1819 CARRY FORWARD - Renmark WWTP Replacement Liner & Roof MID $ 27,000 $ 32,400 Completed CWMS Currently completing technical designs and approval processes. On Schedule 3.14_1920C Calperum Industrial Estate Evaporation Pond MIP $ 444,745 $ 14,853 It is likely this project will need to be carried forward to 2020/21

3.15_1920C Paringa Oval WWTP irrigation pump station - Replace pumps and filtration MID $ 138,000 $ 186 On Schedule Works have commenced, expected completion by end of June 2020

3.9_1819 CARRY FORWARD - Acacia Crescent Stormwater MIP $ 296,365 $ 280,498 Completed

3.10_1819 CARRY FORWARD - Kerb & Watertable Installation - 19th Street MID $ 91,116 $ 89,235 Completed

3.15_1819 CARRY FORWARD - Industry Road - Surface Drainage Repairs MID $ 67,000 $ 84,884 Completed

Stormwater 3.16_1920C Thompson Court Stormwater upgrades MIP $ 45,000 $ 29,645 On Schedule Tender has been awarded, works to be completed by May 2020

3.17_1920C 10th Street Stormwater Upgrades MIP $ 44,850 $ 18,140 On Schedule Stormwater upgrades at 10th and 14th Streets have been completed, awaiting completion of 3.18_1920C 14th Street Stormwater Upgrades MIP $ 25,000 $ 7,518 On Schedule reseal works. Expect completion in May 2020. 3.19_1920C Stormwater Outlets - Sims Parade (Bookmark Creek) MIP $ 15,000 $ 2,772 On Schedule

3.20_1920C Paringa Cemetery Fence Replacement MIP $ 22,000 $ 10,510 Completed

Project has been deferred for consideration in 2020/21 as current budget allocation is DELAYED 3.21_1920C Renmark Pool Shelters MID $ 12,000 $ - inadequate. Tonkins have been awarded the project to develop detailed designs. It is expected they will be On Schedule 3.22_1920C Town Wharf Condition Assessment and Detailed Designs MIP $ 90,000 $ 4,850 completed by May 2020. Land Improvement 3.23_1920C Asphalt Seal - Bike Track Number 1 Oval MIP $ 70,000 $ 8,964 Completed

3.24_1920C Events Power Supply - Renmark Riverfront MID $ 30,000 $ 60,028 Completed

Attachment 18.3.5.1 Page 135 | 139 Land Improvement

3.25_1920C Bookmark Creek Vehicle Restrictions DCCS $ 15,710 $ - Not Started

3.26_1920C Major Plant and Vehicle Replacement MID $ 200,066 $ 180,039 Completed Plant & Equipment 3.27_1920C Crane Trailer replacement MID $ 16,000 $ 24 On Schedule Seeking quotes for plant.

Have sought quotes to obtain some stormwater management plans for area around Riverside Miscellaneous 3.28_1920C Capital Project Designs DIES $ 120,000 $ - On Schedule Estate. A future report will be presented to Council with regard to stormwater management in this location.

IAMP Asset Project YTD Spend Project ID A POSITIVE EXPERIENCE Budget Status Comments Category Manager (at 31/12/19) Governance Framework has been developed. Digital System Improvement Teams to be On Schedule ICT Strategy Year 3 - Governance Framework for G3 ICT Function DCCS $ - determined and then reviewed by ELT

A series of workshops have been held in November and December 2019 to review and refine ICT Strategy Year 3 - IT Policy and Procedure Development DCCS $ - On Schedule the IT Policies. A final workshop will be scheduled in January / February 2020, to complete the policy review. From this, an updated version of the IT policy system will be delivered.

Migration to Squiz platform scheduled for February and March 2020. Preliminary work currently On Schedule 4.1_1920 ICT Strategy Year 3 - Continued development of Web Site/s and Presence DCCS $ 7,333 being undertaken to clean up content and confirm styling / layout prior to migration.

Request for quotation was completed in November 2019 for new computers. A preferred supplier was selected and the computers have now been delivered. These will be configured On Schedule 4.1_1920 ICT Strategy Year 3 - Ongoing Hardware Replacement Program DCCS $ 22,000 $ 18,420 and deployed in line with the transition to cloud project to ensure that they operate effectively with the new environment.

Carry Forward – ICT Strategy Year 2 - Standardisation of ICT systems DCCS Not Started

Carry Forward – ICT Strategy Year 3 - Internet and Intersite Communications DCCS On Schedule Incorporated into the transition to cloud project. Please see that project for further details

Carry Forward – ICT Strategy Year 3 - Upgrade and consolidation of phone systems DCCS On Schedule Incorporated into the transition to cloud project. Please see that project for further details

4.1_1920 Carry Forward – ICT Strategy Year 3 - Development of Mobility Strategy DCCS $ 6,600 $ 513 On Schedule Consultant has commenced development of the Mobility Strategy

4.1_1920 ICT Strategy Year 3 - Deployment of Mobile Strategy across each of the businesses DCCS $ 5,500 Not Started

4.1_1920 ICT Strategy Year 3 - Consolidated Organisational Management system DCCS $ 3,667 Not Started

4.1_1920 ICT Strategy Year 3 - Adoption of a 'digital-first' approach to the delivery of services DCCS $ 5,500 Not Started

4.1_1920 ICT Strategy Year 3 - Standardisation of ICT systems DCCS $ 88,000 Not Started

4.1_1920 ICT Strategy Year 3 - Continued Development of Conquest Asset Management Usage DCCS $ 5,500 Not Started

4.2_1920 IT Hardware Renewal DCCS $ 30,000 $ - Not Started

$ 15,490,838

Attachment 18.3.5.1 Page 136 | 139 IAMP Asset Project Project ID CAPITAL PROJECTS ADDED DURING THE YEAR Budget YTD Spend Status Comments Category Manager Resolution of Council at July 2019 meeting to construct an additional accessible service sump CWMS CWMS at St Josephs Primary School MIP $ 10,000 $ - Completed subject to outcomes from CWMS Condition Audit. Pipe beneath new building was replaced by school as part of new building works. Resolution of Council at September 2019 meeting to construction access track and pay Native Transport Nicholls Road - Native Vegetation removal and Construction of all-weather Track MIP $ 34,000 $ - On Schedule Vegetation SEB. Works have been awarded to Stoney Pinch to clear and construct the track. Land Improvement Upgrade Fencing at Renmark Airport GI $ 38,690 $ - On Schedule Works commenced in March and expected to be completed by May. Resolution of Council at November 2019 meeting to relocate CWMS pipeline traversing 49 Completed CWMS CWMS Relocation at 49 Twentieth Street MIP $ 10,000 $ - Twentieth Street. Resolution of Council at December 2019 meeting to utilise additional Drought R2R funding to Completed Transport Road Resheeting - Bugle Hut Road MIP $ 112,000 $ 70,030 extend re-sheeting works at Bugle Hut Road by 4.5 kilometres.

Resolution of Council at December 2019 meeting to relocate the Argo Barge to Olivewood. Land Improvement Argo Barge Relocation MID $ 224,000 $ 28,934 On Schedule Hard stand area at Olivewood has been completed. Relocation to occur during the week commencing 20/4/20.

$ 428,690

Attachment 18.3.5.1 Page 137 | 139 2019-20 Operating Annual Business Plan Projects Project Project ID COMMUNITY HEALTH AND WELLBEING Budget YTD Spend Status Comments Manager

Draft Regional Profile and Wellbeing Indicators Report received, consultation with subject matter specialists 1.1_1920O Riverland Social Indicators Project $ 15,147 On Schedule DCCS ongoing.

1.2_1920O Riverland Trail Strategy DCCS $ 20,000 $ - On Schedule Expression of Interest closed, currently reviewing applicants.

1.3_1920O Paringa Silos Contribution DCCS $ 10,000 Not Started Project is reliant upon the community group accessing grant funding

Project Project ID A VIBRANT ECONOMY Budget YTD Spend Status Comments Manager

2.1_1920O Jane Eliza Development CEO $ 45,000 Not Started Commercial marina and boat slip rpeort tabled at October 2019 meeting of Council.

2.2_1920O Tourism and Events Committee Networking Projects DCCS $ 3,000 DELAYED Delayed due to the current events workload.

Project Project ID A SUSTAINABLE ENVIRONMENT Budget YTD Spend Status Comments Manager

3.1_1920O CWMS Condition Assessment MIP $ 100,000 $ 102,178 Completed Audit has been completed.

DIES / 3.2_1920O Review Road Action Plans $ - Completed Endorsed by Asset Committee in August 2019 and adopted by Council in August 2019. MIP Council endorsed that a 'Footpath Defects Audit' be considered as part of the 2020/21 ABP. 3.3_1920O Footpath Strategy DIES $ 10,000 Completed Footpath new works have been removed from draft IAMP as per recommendation of Asset Committee and resolution of Council.

3.4_1920O IAMP Review DIES $ - On Schedule Asset Committee to consider a draft IAMP at the May 2020 meeting of the Committee.

Project Project ID A POSITIVE EXPERIENCE Budget YTD Spend Status Comments Manager

Implementation of the new Code and e-Planning Portal expected to occur in July 2020. Council staff will be meeting with DPTI representatives on a fortnightly basis in the lead up to the implementation. 4.1_1920O PDI Act Implementation DIES $ 35,000 $ 20,753 On Schedule Council staff are currently accessing the draft Code to undertake checks and familiarisation. Trapeze software has been procured and staff can now learn to use it in preparation of implementation. This software is used to view maps and plans on-line.

The Agendas and Minutes Management Systems (DocAssembler and DocsOnTap) were implemented and 4.2_1920O ICT Strategy Year 3 - Agendas and Minutes Management System DCCS $ 29,600 $ 24,732 On Schedule configured in the second quarter of FY2020, during which time, a thorough training program was delivered to the administrators and report writers by Harbour Software. The solution design and scope document has now been finalised and the contract with the cloud service provider 4.2_1920O ICT Strategy Year 3 - Transition Server and Storage to Cloud Provider DCCS $ 165,000 $ 62,784 On Schedule has been executed. The implementation stage of the project will commence shortly with the provisioning of private links to the cloud environment.

4.2_1920O ICT Strategy Year 3 - Transition Office Software to Office/365 DCCS $ 11,000 $ 1,619 On Schedule Incorporated into the transition to cloud project. Please see that project for further details

4.2_1920O ICT Strategy Year 3 - Internet and Intersite Communications DCCS $ 16,500 On Schedule Incorporated into the transition to cloud project. Please see that project for further details

4.2_1920O ICT Strategy Year 3 - New ICT Service Contract DCCS $ (51,333) On Schedule Combined ICT Managed Services and Cloud Services Agreement has now been executed.

4.2_1920O ICT Strategy Year 3 - Realignment of G3 ICT Resourcing to address objectives of strategy. DCCS $ 110,000 Not Started

4.2_1920O ICT Strategy Year 3 - Standardisation of ICT systems DCCS $ 18,333 Not Started

4.2_1920O ICT Strategy Year 3 - Development of GIS (MapInfo and Exponaire) across all businesses DCCS $ 7,333 Not Started

$ 544,580

Budget YTD Spend Status Comments OPERATING PROJECTS ADDED DURING THE YEAR Resolution of Council at December 2019 meeting to request staff to investigate the options of including recycled Recycled Bins in Renmark CBD DIES Not Started bins within the Renmark central business district.

Attachment 18.3.5.1 Page 138 | 139 Agenda Ordinary Council Meeting - 28 April 2020

19. MOTIONS WITHOUT NOTICE

20. GENERAL BUSINESS

Nil

21. MATTERS FOR CONSIDERATION IN CONFIDENCE

21.1. Chief Executive Officer

Nil

21.2. Director Corporate and Community Services

Nil

21.3. Director Infrastructure and Environmental Services

Nil

22. CLOSURE

Page 139 | 139