WI L LIAM RAINEY HARPER COL LEGE Algonquin & Roselle Roads Palatine, illinois 6006 7
July 24, 1969
AGENDA
I. . Call to Order
II. Roll Call
III. Approval of Minutes
IV. Approval of Disbursements
a. Construction Payouts b. Bills Payable c. Payroll - June 16, 1969, July 15, 1969 d. Estimated Payroll - July 16, 1969, August 15, 1969
V. Communications
VI. Unfinished Business
VII. New Business
a. Construction Progress Report Exhibit A Personal presentation by Corbetta, Harper's Architects and M. B. M.
b. Recommendation: Purchasing 1. Bookstore Fi xtures Exhibit B
c. Discussion and Action: Fa culty Evaluation System Exhibit C
d. Staffing: Recommendations (to be hand carried)
e. Amendment to College Calendar Exhibit D
f. Resolution
g. Other
Vill. President's Report
IX. Adjournment July 18, 1969
BOARD OF TRUSTEES
Dear Trustee:
Enclosed is the Agenda and supporting information for the regularly scheduled Board meeting to be held Thursday, July 24, 1969, 1200 West Algonquin Road, Palatine, illinois at 8:00 p.m.
The approval of disbursements will be hand delivered to you separately prior to the meeting.
I shall look forward to seeing you on Thursday, eight o'clock in the evening.
Sincerely, 4i/ultvfdjf Robert E. Lahti President
mck enclosures WILLIAM RAINEY HARPER COLLE GE BOARD OF JUNIOR COLLEGE DISTRICT 51 2 COUNTIES OF COOK, KANE, LAKE, AND McHENRY, STATE OF ILLINOIS
Minutes of the Regular Board Meeting of Thursday, July 24, 1969
CALL TO ORDER: The regular meeting of the Board of Junior College District No. 512 was called to order at 8: 15 p.m., in the absence of Chairman Johnson and Vice-Chairman Hansen, by Secretary Hamill, in the Board Room of the Administrative Center, Algonquin and Roselle Roads, Palatine.
In the absence of Chairman Johnson and Vice-chairman Hansen, Member Hutchings moved Member Nicklas be nominated as Chairm an Pro Tempore. Member Moats seconded the motion. Motion unanimously carried.
ROLL CALL: Present: Members Hamill, Hutchings, Moats and Nicklas Absent: Members Haas, Hansen and Johnson
Also Present: Robert E. Lahti, Donald Andries, Larry Collister, Anton A. Dolejs, Ed Goodwin, Robert J. Hughes, James Harvey, Fred Inden, John Januszko, Dan Klingenberg, Donald Misic, Omar Olson, Clarence Schauer, and Roy Sedrel- Harper College; Frank Hines--Board Attorney; Frank Larocca, Harry Patterson--Fitch, Larocca, carington & Jones; Mario Egidi and Roy Mueller--Corbetta Construction Comp any; K. Buford--MBM; W.C.Bonvillain--caudill, Rowlett & Scott; L.M. Brownsey and Bill Speer--Brownsey Supply Company.
MINUTES: Member Moats moved and Member Hutchings seconded the motion to approve the minutes of the regular Board meeting of July 10, 1969, as distributed. Motion unanimously carried.
DISBURSEMENTS: Member Hamill moved and Member Hutchings seconded the Construction motion to authorize W. J. Mann, Vice-President of Busines� Payouts to approve the following construction payouts:
Corbetta Construction Co. $319, 817. 27 Corbetta construction Co. 23, 20 3.60 (final reduction of retainage)
Upon roll call, the vote was as follows:
Ayes: Members Hamill, Hutchings, Moats and Nicklas Nays: None Minutes of the Regular Board Meeting of Thursday, July 24, 1969 2.
_,__ DISBURSEMENTS: A discussion followed on charge-backs. The Board Bills Payable expressed interest in a summary of courses taken at other colleges which are not offered by Harper. Dr. Harvey stated a study had been made for one semester, which showed no more than one or two students taking a particular course at another college. Dr. Lahti suggested thisocudy be summarized for one year and this information be given to the Board.
Member Hutchings moved and Member Moats seconded the motion to approve for payment the bills payable as of July 24, 1969, as follows:
Educational Fund--List #1 $1 3, 759. 40 Educational Fund--List #2 28, 364. 89 Building Fund--List #1 3, 0 29. 10 Building Fund--List #2 624. 84 Site & Construction Fund--List 1 34. 02 Site & constr.Fund--List #2 35, 047. 18 Auxiliary Fund--List #1 7, 59 3. 50 Auxiliary Fund--List #2 1, 233.45 Total $89, 686. 38
Upon roll call, the vote was as follows:
Ayes: Members Hamill, Hutchings, Moats and Nicklas Nays: None
Payrolls Member Hutchings moved and Member Moats seconded the motion to approve for payment the payroll of June 16 through June 30, 1969, in the amount of $15 2, 19 2. 47; the payroll of July 1 through July 15, 1969, in the amount of $106, 486. 32; and the estimated payroll of July 16 to September 15, 1969, in the amount of $540, 000. 00.
Upon roll call, the vote was as follows:
Ayes: Members Hamill, Hutchings, Moats and Nicklas Nays: None
COMMUNICATIONS: Secretary Hamill read a letter from Mr. James A. Moran pointing out what Mr. Mor an felt were deficiencies in the evening program in the area of chemistry and physical sciences. Dr. Olson had followed up on this letter and talked with Mr. Moran. Dr. Olson reported the final decision on evening classes depended on the facilities Minutes of the Regular Board Meeting of Thursday, July 24, 1969 3.
COMMUNICATIONS: available. Dr. Schauer agreed with Dr. Olson's statement. --- (Cont.) Dr. Lahti expressed appreciation for Mr. Moran's letter, stating this type of letter is very helpful and the kind of letter the college appreciates receiving. Dr. Olson stated he planned to talk with Mr. Moran again in a week. Dr. Lahti stated that the Board would be informed of the response to Mr. Moran.
Secretary Hamill reported he had received a letter from School District #54 which basically stated that they were advising residents, especially new residents, as to the educational opportunities offered in their district. Dr. Lahti stated that the administration would follow-up on this letter and see that District 54 received the type of information they wanted.
UNFINISHED BUSINESS: None
NEW BU SINESS: As one of the architects had not arrived at the meeting Purchasing yet, the Board moved to the item Bookstore Fixtures, Bookstore Exhibit B. Mr. Misic discussed the bids, recommending Fixtures the low bidder on this furniture and stated the price would include delivery and installation. He pointed out this furniture would come in after the shelving was installed.
Member Hamill moved and Member Moats seconded the motion to award the bid for bookstore furniture, as outlined in Exhibit B, to Saginaw Store Fixtures, for a total price of $8,425. 93, including delivery and installation.
Upon roll call, the vote was as follows:
Ayes: Members Hamill, Hutchings, Moats and Nicklas Nays: None Purchasing Floor Machines Mr. Misic explained that the low bid was on Advance machines, whereas the bid the administration was recom mending was on Clar�machines. Mr. Misic stated he had requested Mr. Hughes and his custodial staff to evaluate perform ance of the machines bid. Mr. Hughes discussed their evaluation and the uses of these machines. Based on his staff's .. conclusions, the administration recom mended the purchase of the Clarke machines. �inutes of the Regular Board Meeting of Thursday, July 24, 1969 4.
�EW BUSINESS: Member Hamill moved and Member Moats seconded the motion Purchasing to award the bid for electric floor machines, as shown Floor Machines in Exhibit B-1, to L.M.Brownsey Supply Company, for a (Cont.) total price of $6, 777.80.
Upon roll call, the vote was as follows:
Ayes: MembemHamill, Hutchings, Moats and Nicklas Nays: None
Faculty Evaluation Dr. Lahti introduced Dr. Clarence Schauer, Vice-President System of Academic Affairs, to the Board members. Dr. Schauer explained that he had been working with Mr. Martin Ryan and other members of the Senate on the proposed Evaluation System. Dr. Schauer requested that the Board defer this presentation for another two weeks so they would have an opportunity to sit down and clarify several points. Dr. Lahti stated he thought it was extremely important that the Vice-President of Academic Affairs have the opportunity to discuss this further with the faculty and then come forth with a statement that both he and Mr. Ry an could support on this matter. Dr. Lahti recommended that the Board grant Dr. Schauer and the faculty the time extension to develop this further. Chairman Pro Tempore stated the Board would agree to a two weeks postponement. Member Moats asked about the grievance procedure. Dr. Schauer stated that Mr. Ryan and he had agreed they would work on one at a time. Mr. Ryan added that they were closely correlated and would go into effect� the same time.
Staffing Dr. Lahti reported the administration had received a cancellation of the rider of Mrs. Rose Trunk, stating she wished to divert her interests in other academic pursuits within the institution. Dr. Lahti stated the administration was recommending replacing Mrs. Trunk as Coordinator of the Accounting Aid Program with Mr. Robert Held.
Member Hutchings moved and Member Hamill seconded the motion to approve a contract rider for Robert Held, as Coordinator of Accounting Aid Program, in the amount of $269.23 over his salary.
Upon roll call, the vote was as follows:
Ayes: Members Hamill, Hutchings, Moats and Nicklas Nays: None Minutes of the Regular Board Meeting of Thursday, July 24, 1969 5.
,.- NEW BUSINESS: Dr. Lahti explained that in the absence of Dr. Makas, Staffing Joseph Tillotsen had been coordinating the Humanities (cont.) Division this summer, and the administration was recommending a coordinating contract rider for Mr. Tillotsen in the amount of $500.00.
Member Moats moved and Member Hutchings seconded the motion to approve a contract rider for Mr. Joseph Tillotsen, in the amount of $500.00, July 1 through August 8, 1969, for coordinating the Humanities Divi sion.
Upon roll call, the vote was as follows:
Ayes: Members Hamill, Hutchings, Moats and Nicklas Nays: None
Dr. Lahti introduced Larew Collister, new Division Chairman of Mathematics and Physical Sciences, to the Board. Mr. Collister discussed the background and qualifications of Mr. Robert Boeke, in the field of Physical Science and Mathematics.
Dr. Voegel discussed the background and qualifications of Ruth Rupar, in the field of Library.
Member Moats moved and Member Hamill seconded the motion to approve the employment of the following:
Robert M. Boeke, in the field of Physical Sciences and Mathematics, rank of Instructor, at a salary of $9, 500.00, nine months.
Mrs. Ruth Rupar, in the field of Library, rank of Instructor, at a salary of $11, 000.00, nine months.
Upon roll call, the vote was as follows:
Ayes: Membe�Hamill, Hutchings, Moats and Nicklas Nays: None
Amendment to Dr. Schauer discussed the proposed amendment to the College Calendar College Calendar.
Member Hamill moved and Member Hutchings seconded the motion to approve the adoption of the revised College Calendar for the 1969-70 academic year, as presented. Minutes of the Regular Board Meeting of Thursday, July 24, 1969 6.
__.. NEW BUSINESS Upon roll call, the vote was as follows: Amendment to College Calendar Ayes: Members Hamill, Hutchings, Moats and Nicklas (C ont.) Nays: None
Resolutions Dr. Lahti distributed eight resolutions to the Board, explaining these resolutions were paying proper respect and tribute to those communities and agencies who have given cooperation and assistance in getting Harper College started. He pointed out the Board had requested these resolutions and the administration concurred.
Secretary Hamill read the resolution written out to High School District #214 and then named the others to whom resolutions were being sent: Elk Grove Park District, Lutheran Church of Cross, Lutheran Church of Holy Spirit, Queen of Holy Rosary Church, Elk Grove Village, Forest View High School, and the Elk Grove High School. Dr. Lahti specifically commented on the cooperation of the two high schools and their principals, Dr. Jenness and Mr. Haskell, under difficult circum stances. chairman Pro-Tempore Nicklas expressed the gratitude of the Board to the community schools who had opened their facilities to the college.
Member Hamill moved and Member Hutchings seconded the motion to approve the adoption of the eight resolutions, as presented. Motion unanimously carried. (Copies of the resolutions attached to minutes in the Official Board Book of Minutes.)
OTHER: Dr. Lahti distributed a memo referring to Mr. Harold cunningham's request to return to the classroom to teach a full-time load. Dr. Schauer had discussed this with Mr. cunningham and Dr. Lahti stated he had discussed it with Dr. Schauer and concurred with his recommendation. Dr. Lahti recommended that Mr. cunningham be relieved of his duties as Dean of Career Programs as of August 31, 1969, and that this position immediately be declared open.
Member Hamill moved and Member Moats seconded the motion to approve the recommendation that Mr. cunningham become a full-time teaching faculty member effective September 8, 1969, at a salary of $17, 250.00, rank of Professor; and that Mr. cunningham be retained on a full-time basis from July 1, 1969 through August 31, 1969, at a salary of $3,937.50 for this period of time. Minutes of the Regular Board Meeting of Thursday, July 24, 1969 7.
OTHER: Upon roll call, the vote was as follows: _,-. (Cont.) Ayes: Members Hamill, Hutchings, Moats and Nicklas Nays: None
Chairman Pro Tempore Nicklas thanked Mr. cunningham on behalf of the Board of Trustees for the extra time he had put in as Dean of career Programs and in helping get the college started.
Dr. Schauer distributed the qualifications sheet for the position of Dean of career Programs.
After discussion, Member Moats moved and Member Hutchings seconded the motion to approve the the job description sheet and qualifications for the position of Dean of career Programs. Motion unanimously carried.
NEW BUSINESS Dr. Lahti stated representatives from Caudill, Rowlett Construction and Scott, Fitch Larocca carington and Jones, Corbetta Progress Construction Co., and MBM were present to report on Report construction progress. He called on Mr. Larocca, the supervising architect.
Mr. Larocca stated there had been a meeting that day with Corbetta Construction co., CRS and MBM. He stated he would prefer to have Corbetta Construction report on building by building progress. Mr. Larocca stated he felt the contractor had an uphill climb at this time, that it is possible but a difficult task. He pointed out that cooperation had been excellent.
Mr. Egidi, President of corbetta construction company, reported on the building progress as follows: Parts of buildings A and B have been occupied; Third floor, east wing of building A--August 11; Second floor, east wing--August 11; Cafeteria--between August 8 and August 11; Second and third floors, west wing--August 11; Kitchen area --August 18; Bakery--August 25; Duplicating Area--August 8; K wing (Data Processing) --presently occupied; c building--planning on August 6; D building, West wing--August 20; Dental area--August 25; Lecture area--August 29; East wing--October 15; K wing, second and third floors--August 1; �inutes of the Regular Board Meeting of Thursday, July 24, 1969 8.
NEW BUSINESS: E building--available on September 15; Construction F building--1st floor--August 4, Progress Report 2nd floor--August 4 (Cont.) 3rd floor--August 18
Mr. Egidi reported that exterior walks, roadwork, etc., will be completed in a couple of weeks with good weather. He stated all utilities have been installed in athletic field and that they were starting now on grading and top soil.
Member Hamill asked if there was a punch list. Mr. Mueller stated a punch list for each building will come from the architect. Mr. Buford, of MBm, stated they recommended to the architects that they get their punch lists as soon as it is reasonable and possible for them to do so. Mr. Bonvillain stated that realistically a punch list can only be made at such time as the contractor shows he has completed a room or facility, until that time anything else is a comple tion list. Mr. Larocca agreed that at this time it is difficult to do an adequate punch list, but before the project is completed there will be an adequate punch list and the college will get what it is paying for. Mr. Buford commented this was less than ideal, but under the circumstances they would concur as the logic now is to get the project done.
Mr. Egidi stated they would be starting seeding and planting on August 15. A discussion followed on the parking areas. Mr. Mueller stated he felt there would be no problem and pointed out the lots they preferred to have used. Dr. Lahti stated the college would come to the contractor if they had a problem.
When asked about the lake, Mr. Mueller stated he would have to say about two more weeks to completion.
Mr. Sedrel complimented the contractor on getting Data Processing moved into their area.
Chairman Pro Tempore Nicklas stated the Board would like another meeting on August 28 with the contractor, architects and MBM for a further report.
Dr. Lahti stated the staff had reported to him there was tremendous amount of cooperation between architects and contractors# and expressed the appreciation of the college. ·Minutes of the Regular Board Meeting of Thursday, July 24, 1969 9.
PRESIDENT'S Dr. Lahti reported he would meet in Springfield the REPORT: next day with college presidents and Gerald Smith to hear details on the allocation of funds for construction. He stated if there was anything new to report, he would send a summary to the Board.
ADJOURNMENT: Member Hutchings moved and Member Hamill seconded the motion that the meeting be adjourned at 10: 10 p.m. Motion unanimously carried. Whereas, the Board of Trustees of William Rainey Harper College recognizes the siRnificunt contributions made to the initial and cont inuing efforts in higher e duca tion and community service programs of the College by the Queen of th e Rosary Church , Elk Grove Vi lla g e, Illinois;
Whereas, during the two-year period that Harper College co nducted classes at
Sl� Grove High School and maintained temporary facilities there, the stud ents , faculty and staff of Hat�er College greatly appreciated the cooperative spirit of Rev. J. Ward Morrison, pastor of Queen of the Rosary Church, in making parking facil iti es available during school hours;
Whereas, Harper Col lege is now in the process of vacating its temporary facilities at Elk Grove High School and will complete its summer classes there on August 8, 1969;
Wh ereas , it has been partly through the generous accomodatio n of the Queen of the Rosary Church that Harper Coll ege has thus far been able to fulfill its mission of excellence in higher education for citiz ens of all the communities in Harper Col lege District 512.
Now, therefore be it resolved that the Board of Trus tees of William Rainey
Harper College is now and forever grateful to the Queen of the Rosary Church
and Pastor Morrison for contributing to the growth and development of Harper
College. And be it further resolved that Harper College ex tend s a we lcome- in
advance to any and all memb ers of the churc h to participate fully in the
educational, cultural and other community service programs to be offered on
t he permanent campus of the College.
WILLIAM RAINEY HARPER COLLEGE
Chairman , Board of Trustees
Date WhertHls, the Board of Tn1stees of William Rniney Harper College recognizes the si�nificont contributions made to the initial and continuing efforts in higher education and c ommunity service programs of the College by the Lutheran
Church of the Holy Spirit, Elk Grove Village , Illinois ;
Whereas, during the two-year period that Harper College conducted classes at
Elk Grove High School and maintained temporary facilities there , the students , faculty and staff of Harper College greatly appre ciated the cooperative spirit of Rev. Roger P ittelko , pastor of Holy Spirit Church, in making parking facilities avai lab l e during school hours;
Whereas, Harper Co l l ege is now in the process of vacating its temporary
facilities at Elk Grove High School and will c omple te its swnmer classes there on August 8, 1969;
Wherea s , it has been partly through the generous accomodation of the Church of the Holy Spirit that Harper Co llege has thus far been able to fulfill its mission of excellence in highe r education for citizens of all the communities
in Harper Col lege District 512.
Now, therefore be it reso lved that the Board of Trustees of William Rainey
Harper College is now and forever grateful to the Church of the Holy Spirit and Pastor Pittelko for contributing to the growth and development of Harper
Co llege. And be it further resolved that Harper College extends a welcome-in
advance to any and all members of the church to participate fully in the
educational, cultural and other community service programs to be offered on
the permanent campus of the College.
WILLIAM RAINEY HARPER COLLEGE
Chairman, Board of Trustees
Date WhereaH, the Board of Trustees of Will i11m Hn iney Hnrper College recognizes
the signifi.cant contributions mAde to the initial and con tinuing efforts in higher education and community service prog rams of the Colle ge by the Lutheran
Church of the Cross, Arlington Heights, Il linois;
Whereas, during the one-year per iod that Harper College conducted classes at
Forest View High School and mainta ined temporary facilities t he re, the students, _
facul:y and staff of Harper Col lege greatly appreciated the cooperative spirit
of �ev. Larry D. Cartford, paster of the Lutheran Church of the Cross, in
making parking facilities available during school hours ;
Whereas, Harper College is now in the process of vacating its temporary
facilities at Elk Grove High School and completed its use of the Forest View
classroom facilities in June, 1969;
Whereas, it has been par tl y through the generous accomodation of the Lutheran
Church of the Cross that Harper Colle ge has thus far been able to fulfill its
mission of excellence in h ig her education for c iti zens of all the communities
in Harper Co lle ge District 512.
No•� therefore be it resolved that the Board of Trustees of William Rainey
Harper College is now and forever grateful to the Lutheran Church of the Cross
and Pas tor Cartford for contributing to the growth and development of Harper
College . And be it further resolved that Harper College extends a we lcome-in
advance to any and all members of the church to participate full y in the
educational , cultural and other community service programs to be offered on
the permanent campus of the C ollege .
WILLIAM RAINEY HARPER COLLEGE
Chai rman , Board of Trustees
Date Wl\ereas, the Bonrd of Trustees of William Rainey Harper College recognizes the si�nificant contributions made to the initial and continuing efforts in higher education and community service programs of the College by the Elk Grove Park
District, Elk Grove Village, Illinois;
Whereas, during the two-year period that Harper College conducted classes at
Elk Grove High School and maintained temporary facilities there, the students, faculty and staff of Harper College greatly appreciated the cooperative spirit of Mr. Jack A. Claes, park district supervisor, in making parking facilities available at Lions Park during school hours;
Whereas, Harper College is now in the process of vacating its temporary facilities
at Elk Grove High School and will complete its summer classes there on August 8,
1969;
Whereas, it has been partly through the generous accomodation of the Elk Grove
Park District that Harper College has thus far been able to fulfill its mission
of excellence in higher education for citizens of all the communities in
Harper College District 512.
Now, therefore be it resolved that the Board of Trustees of William Rainey Harper
College is now and forever grateful to the Elk Grove Park District and to
Mr. Claes for contributing to the growth and development of Harper College. And
be it further resolved that Harper College extends a welcome-in-advance to any
and all Elk Grove Park District board members and staff to participate fully in
the educational, cultural and other community service programs to be offered on
the permanent campus of the College.
WILLIAM RAINEY HARPER COLLEGE
Chairman, Board of Trustees
Date Whereas, the Board of Trustees of William Rainey Harper College rec ognizes the
significant contributions mode to the initial and continuin� efforts in higher
educ�tion and community service programs of the Colle�e by Elk Grove Village,
Illinois;
Whereas, during the two-year period that Harper C ollege conducted classes at
Elk Grove High School and maintained temporary facilities there, the students,
faculty and staff of Harper College greatly appreciated the cooperative spirit
of al l Elk Grove citizens, members of the clergy of Churches of Elk Grove
Vill age , and especially officers of the Elk Grove Police department, members of
other Village agencies and Village officials , particularly Mr. Jack D. Pahl,
Village President;
Whereas , Harper College is now in the process of vac ating its temporary facilities
at Elk Grove High School and will c omplete its summer classes there on August 8,
1969;
Whereas, it has been through the generous accomodation of Elk Grove Village
that Harper C olle ge has thus far been able to fulfill its mission of excellence
in h igher education for citizens of all the communities in Harper College
District 512.
Now, therefore be it resolved that the Board of Trustees of William Rainey Harper
C ollege is now and forever grateful to Elk Grove Village for contribut i ng to the
growt h and development of Harper College. And be it further resolved that
Harper College extends a welcome-in-advance to any and all Elk Grove citizens
to participate fully in the educational, cultural and ot her community service
programs to be offered on the permanent campus of the C oll ege.
WILLIAM RAINEY HARPER COLLEGE
Chairman, Board of Trustees
Date Whereas, the Board of Trustees of William Rainey Harper College recognizes the significant contributions made to the initial and cont inuing efforts in higher education and COll'll\unity service programs of the College by the Board of Education,
High School District 214;
Whereas, during the two-year period that Harper College conducted classes at
Elk Grove High School and Forest View High School and maintained temporary library facilities, administrative and faculty offices at the Elk Grove High School, the students, faculty and staff of Harper College greatly appreciated the coope rative spirit of their counterparts at both high schools and among administrators of
District 214, especially that of Dr. Edward H. Gilber t , superintendent;
Whereas, Harper College is now in the process of vacating its temporary facilities at Elk Grove High School and will complete its summer cl as ses there on August 8,
1969 and completed its temporary use of classrooms at Forest View High School
during June, 1969;
Whereas, it has been primarily through the generous accomodation of the Board
of Education , High School District 214, that Harper College has thus far been
able to fulfill its miss ion of excellence in higher education for citizens of all
the communities in Harper College District 512.
Now, therefore be it resolved that the Board of Trustees of William Rainey Harper
College is now and forever dee pl y grateful to the Board of Education, High School
District 214, for contributing to the growth and development of Harper College.
And be it further resolved that Harper College extends a welcome-in-advance
to each and every member of the District 214 board and members of the
administrative staff to participate fully in the educat ional, cultural and
other community service programs to be offered on the permanent campus of the
College.
WILLIAM RAINEY HARPER COLLEGE
Chairman, Board of Trustees
Date �l�:_reH_s_, the Rnnrd of Tt·us tees of William Rainey Harper College recognizes the
sl�·.nUI.ennt l'ontrthut.fonH mnde to t·he tnitinl nnd continuinp, efforts in higher education Hod community service programs of the College by Elk Grove High
School;
Whereas, during the two-year period that Ha rper College conduct ed classes at
Elk Grove High School and maintained tempora ry library facilities , administrative
and faculty offices at the High School, the students, faculty and staff of
Harper College g reatly appreciated the cooperative spirit of their counterparts
at Elk Grove, especially that of Robert Haskel l , principal of the High School;
Whereas, Harper College is now in the process o f vacating its temporary
facilities at Elk Grove High School and will complete its summer classes there
on August 8, 1969;
Whereas , it has been in great part through the generous accomodation of Elk Grove
High Schoo l that Harper Col l ege has thus far be en able to fulfill its mission of
excellence in higher e ducation for citizens of all the communities in Harper
Colle ge District 512.
Now, therefore be it resolved that the Board of Trustees of William Rainey Harper
College is now and forever deeply grateful to Elk Grove High School for contributir.g
to the growth and development of Harper College. And be it further reso l ved that
Harper College extends a welcome-in-advance to any and all Elk Grove High School
students, faculty and s taff members to participate fully in the educational,
cul t ural and other community service programs to be offered on the permanent
campus of the College.
WILLIAM RAINEY HARPER COLLEGE
Chairman , Board of Trustees
Date W her� , the Board of Trustees of William R a iney Harper College recognizes the signi.ficant contributions made to the initial and continuing efforts in higher education and community s e rvic e programs of the College by Forest View High
School;
Whereas, during the 1968-69 school year Harper C ollege conducted classes at
Forest View High School, the students , faculty and staff of Harper College greatly appreciated the cooperative sp irit of their counterparts at Forest
View, especially that of Dr. Lawrence S. Jenness, principal of the high school;
Whereas , Harper College compl eted its temporary use of class rooms at Forest
View High School during June, 1969;
Whereas, it has been in great part through the generous accomodation of Forest
View High School that Harper College has thus far been able to fulfill its mission of excellence in higher education for citizens of all the communities
in Harper Col lege District 512.
Now, therefore be it re solved that the Board of Trustees of William Rainey
Harper College is now and forever deeply grateful to Forest View High School
for contributing to the growth and development of Harper College. And be it
further resolved that Harper College extends a welcome-in-advance to any and
all Forest View High School students, faculty and staff members to participate
fully in the educational, cul tura l and other community service programs to be
offered on the permanent campus of the College.
WILLIAM RAINEY HARPER COLLl�GE
Chairman, Board of Trustees
Date WILLIAM RAINEY HARPER COLLEGE
July 23, 1969
To: ; Board of Trustees
From: President's Office
Subject: Construction Payouts
The following construction payouts have been recommended by our architect and have been reviewed by Mr. Hughes, Director of Buildings and Grounds. The administration recommends that W. J. Mann, Vice-President of Business Affairs, be authorized to approve the following construc tion payouts:
Corbetta construction Co. $319, 817. 27
Corbetta Construction Co., 23, 20 3.60 (final reduction of retainage, as previously approved by the Board) .
;-:;.u: \.._:�-:. ___: ·,-;:;, � :� J�i •, A. �rC)I·�c·r ' or OF HEALTH, EDUCAT!Ot�, AND Vt:::L;:t,?': ';: ...:�<:)or 3-s-oooo:::-o B �.. Cc?ARTMENT • :n 4:-.,.. . Office of Education .. ' . I .. State
23 .. MONTHLY CONSTRUCTION REPORT . Code No, .� - Code Action E2 B. Applicant c. �ocation·· ..
WILLI&� RAINEY HARPER COLLEGE 15 0 I: S . Rose 11 e Road . Numeric Illinois Palatine, Da�e: 6/30/69 Mo Day /Year D. · Description of Project ./ "I · (Mo.: 01 to 12) BUILDINGS OF NEh' JUNIOR COLLEGE CAMPUS (Day: 01 to 31) . (Year: 68 to 99) (Architect completes the above 21 .June E. Report. No. For Month of ' 19 69 box) '
F. Status of Construction by Prime Contract (s) As of Dote of Visit --· ·� Start Contrac.t No. Contractor Scheduled i %Time SO Vlork Date (Act.) C:>mpletion : Elapsed Completed l I * . . 74-95-01 CORBETTA CONSTRUCTION CO. 10/23/67 7 95°/o 84% .. AV69 � of ILLINOIS j l . ! .. .
'
. t I I * lnclu.des 30 day time extension
.. ' I
'
' %All Prime Con�racts l I G. Summary of Change Orders Approved Since last Report (Attach Copy of Each Change Order) i l . Contract No. c.o Description Contract New Net . j !, .. No •. Cos •. Chg. Arnount I
74-95 28 ' Addtional equipment in Buildings C & D $111,000.00 74-95 29 Install fire clay lining i� incinerator 629.00 74-95 30 Enlarge Rm 113 to house Central Panel 660.00 Cons-ole . sta-::1 74-95 31 For Construction of Sewer at Student Ccntfr 2,'306.00 74-95 32 For additional condensate return lines c1� 1· required by FLCJ Field Clarification 2,471.00 . ;---- 1166, in Units A,F, and D. 1.
I H. General overall progress includinn- dctoi1s o� !·o foc�·o;s co:�7r�::.·): . . . . / Site- 91 B ADDM·. 98% -�. .· A- 92 B- 95 SW Corner 35� c- 97 , D -·83 . · . . E -4 F- 957 ., I. Briefly describe corrective actions by the contractor (s) to correct diScrepancies noted in your last report.. If c-orrective action not taken, give explanation. Rewelding of steam mains in Boiler room comp leted Repiping subgrode cond�nser lines between A & B . ) J. Briefly describe work being performed at time"of visit. . /'*""' . • Site - Continuing exterior walks, rip r�p in lake Roofing D & E ... All others comp�ete Glozing D -All others complete excep_t. E Mas�>n completed • Plastering in D -All others complete �xcept E Lathing in D & E - AI I others . complete "Painting in ·A & F . . - ...... Built� in equipment-install�d in Ci Kitchen equ-ipment inst"a'!ation progressing in A. -.. f D'ate • <. 1. This form i.s to be completed in original a nd two cop i es. The ori3inal and one copy shall be forwarded to · the OE Dis.trict Engineer. 2. ;_..,.:additional spa�e is required to complete infom1aHon or to furnish comm �nts, attach additional sheets. McKEE- BERGER MAN SUETO IN C. Construction Consultants Engineers 300 W. WASHINGTON STREET CHICAGO, ILLINOIS 60606 Fl NANCIAL 6· 7030 CABLE COSCONSULT, CHICAGO July 9, 1969 Mr. R.L. Mueller Corbetta construction Company 875 East Rand Road Des Plaines, Illinois Subject: Harper College Palatine, Illinois 18th CPM Monitor dated June 18, 1969 Dear Mr. Mueller: Enclosed is CPM Monitor report No. 18 dated June 18, 1969. The status of the buildings on the computer print-out lS \ subj ect to the contract completion date of July 1, 1969 . Therefore, al l units are behind schedule with six (6) working days remaining as of the date of this report, within the con- tract provisions. All efforts must now be directed toward making each building available to the college at the earli•2st possible date. Where it is necessary, areas withi?"l a building must be comple t e d in advance of the entire building so that it may be used for registration, etc. Each contractor must expect at this point in time that his working conditions will be less than ideal, that he will have to be working in the same area as other L:-ades and the utmost cooperation is necessary. NEW YORK · CHICAGO · BANGKOK It is recommended that a working punch list be made for each building and the General Contractor assign one man in each building to be responsible to see that the work activities be completed without any delay. As of the date of this report: Building "A" is 86 days behind schedule. Bu i lding "B" is 35 days behind schedule. Building "C" is 28 days behind schedule. Building "D" is 72 days behind sch edule . Bu i lding " E " is 96 days behind schedule. Building " F " is 49 days behind schedule. Very truly yours, McKEE-BERGER-Mlll�SUETO, INC. -"'�'·*·-:-:>. .l' /I"�. ,-a1Jl� ;..·" : ./f.'·· pJ:, .-:/-·� �;-· ,/,�--=·: ·t·· �:;:f��-�:� � Kenneth E. Belford KEB:mm \ Enclosure cc: Messrs. Joe Donnino, Jim Manusos, J.Brown Corbetta Construction Co. with Enclosures Mr. D.R. McNulty - I.B.A. Mr. M. Brickman - DHEW Mr. R.J. Hughes - Harper College with Enclosures Mr. Terry Ahearn - Comstock - Gibson Electric Co. with Encls. Mr. J.M. Weisenberger - Wm. Zeigler & Son, Inc. with Encls. Mr. Ted Cuchna - H.S. Kaiser Company with Encls. Messrs. A. Alfe, W. Jarvis, Ed Tymura Fitch-La Rocca-carrington-Jones with l!:nclosures Mr. R.G. Sobieski - Reliable Sheet Metal with Encls. EXHIBIT B FOR BOARD ACTION I. SUBJECT: Recommendation for the awarding of the bid fm· the purchase of the balance of Bookstore furni tUrf!. II. REASON FOR CONSIDERATION BY THE BOARD: In accordance with Board purchasing policy expenditures over $5,000.00 must have Board approva. III. INFORMATION: Advertisements were run and bids solici':ed for the subject material. Eight requests were sent out with five responses, two of which were No Bid. A tabulation of the bids is attached. IV. RECOMMENDATION: The Administration recowmends that the Board award the bid to Saginaw for a total price of $8,425.93, including delivery and installation. np/7/18/69 REQUEST FOR QUOTATION William Rainey Harper College Algonquin & Roselle Roads .. Palatine, Illinois 6oo67 : B . . .. 1. Quotation must be made on this form. 4. Give complete, specifications for 2. Sign and return original and retain any substitution offered. duplicate for your file. 5. Mark envelope "QUOTATION" and mail ). Unsigned bids will not be considered. to: WILLIAM RAINEY HARPER COLLEGE Algonquin & Roselle Roads Palatine, Illinois 6o067 Attention: Mr. D. J:L._Mi"'-ls.:.::i::..:c::...______Quotation Request No . Date Your Quotation due : 11:00 A.M.,DST Q-573 6/19/69 Jul 7 1969 BOOKSTORE FIXTURES PER THE FOLLOWING AND ATTACHED SPECIFICATIONS AND CONDITIONS CONDITIONS : 1. All prices to include delivery and installation. 2. All finishes (colors and shades) must be approved by our facilities planner . 3 . Complete speci fications and descriptive literature should be inc luded with bid. 4. Bids should be submitted for top qual ity fixtures only. Finishe s are: Wood Fin ishes - Wh ite Oak Painted Surfaces - Black & White Vinyl or formica surfaces may be used if noted in bid proposal. Wi nning b idder (s) must match colors and finishes w i th establi shed decor for the Bookstore. '1'111�; J:>, N()'J' AN I ll{f >LU This ts 04>t 1111 ord"r. The right I� rescrvl·d to an ept or r''Jc'C! all or pa11 ,.f you1 off<:r. l'll!a>t� �uhmit your prlc�..:, udiv1�ry and r-- ·crms on thi� fnn11 for the irerns listtd above.! to lw cklivereJ F. ( 1. 11 tkstinannn, f. F. A . --· ..-. - -- - w .. as SJ��<�tri;.d �;h·,�Vl\··�;ld- . . ------��.��-- :·:=�====���;rtlfy-th.at-;1��� n i< II:,· iti- h�: �J,·l·i Vl';;.d or t h,· 'ervin· ;en·d·�-r���l thut shlpnu:nt 11r Jll'rfnrtiiiiiW<' will t"· Ill·'"'. d:1y·. ,,frn r,·,·vlpl " ' ••rdvr ,.,,l'l'' ·'' ••lli<'fWhl' lmtic Ill<'I!, REQUEST � QUOTATION William Rainey Harper College Algonquin & Roselle Roads . B Palatine, Illinois 60067 1. Quotation must be made on this form. 4. Give complete. specifications for 2. Sign and return original and retain any substitution offered. duplicate for your file. 5. Mark envelope "QUOTATION" and mail J. Unsigned bids will not be considered. to: WILLIAM RAINEY HARPER COLLEGE Algonquin & Roselle Roads Palatine, Illinois 60067 Attention: Mr. D. M. Misi 4 •. 1 Cash register base. 25"Wx22"Dx34"H on base, wood to match showcases. One drawer in back and open below . 5. 2 46-3/8"xl 5-3/4"x35-3/8" blueprint cabinet with base, same or s imilar to Cole Steel #5038-Black. 6 . 2 53-3/8"xl 5-3/4"x41-3/8" blueprint cabinet with base, same or similar to Cole Steel #5038 - Black. TillS !S N( lT AN tlHDEI{ , ••r•ilv th:ll th·· ;" '" '"' •··till"· tklt�"'"" "' tit>• "" ' " '' ,. ''''"'•·t"tl "t ,,. , .. tltt·.lnt,. '' " rl11.t •. tltllt �hlp111€'t1l ot jWtfnrlltllll 1. Quotation must be made on this form. 4. Give complete, specifications for 2. Sign and return original and retain any substitution offered. duplicate for your file. s. Mark envelope "QUOTATION" and mail }. Unsigned bids will not be considered. to: WILLIAM RAINEY HARPER COlLEGE Algonquin & Roselle Roads Palatine, Illinois 6o067 Attention: Mr. D. M. Misic Quotation Request No . Date Your Quotation due·. 11•00 A M DST I Ju y 7 ,·1 ��9 Q-573 6/19/69 page 3 of 5 l ! ExtensJ.on l.tem NO. Quam::J.ty Des crJ.ptJ.on I 7 . 1 Open art cabinet , vertical opening to be placed upon item #5 . Same width and depth as item #5 , but to extend approx. 85" in height . White oak . 8. 1 Same as item #7, except to be used over item #6, same width and depth. Items # 6 and #7 to look as s i ngle unit. 9 . 1 46"H.x72"Lxl4"D glass wal lcase wi th 4 sliding doors w ith locks , and 4 t iers of 10" glass shelving. Interio�-" bottom, s ides and back to be White . 32"Hx7 2"Lxl4"D drawer insert with 20 drawers , all locked and keyed alike . 7" closed base beneath the drawers , unit to sit below the glas s case. 10 . 3 72"x23"x34"H checkout counters with base and White oak f inish. Rear storage shelf with bag dividers. 25"Wx22 " Dx34"H cash register counter with 1 drawer and open area in back . White oak finish with base. " L " shaped ch eckout counter top finished in White leather plastic laminate to fit over 2 units Tt liS IS N!lT AN OtmER . --·- ·-·- ·- -- . ··--- . ·� "" .. ----·- This is not an ordt\r. The right is rescrvcJ to ac<"ept or r<'J<'t'l all or part of your offl'r. Pka,� -;uhtnil your pril'c., d•�liv<·ry anu r--- tcrrlls on this fol'lll f<\J' rhe !lt:!IIS I tsred ilhPVI: (II lw q,:l ivnnl I'. ll. II de·�! 1114111111, F. F. /1. <<"11lly thi•l tiJ,· .II! I• f<'·, lvttll>.• d.-liv•·ll'.l ''' tit•' •.nrvt�•· l•'ll I'•' REQUEST � QUOTATION William Rainey Harper College Algonquin & Roselle Roads . Palatine, Illinois 60067 �- . . B .. 1. Quotation must be made on this form. 4. Give complete. specifications for 2. Sign and retur n or iginal and retain any substitution offered. duplicate for your file. 5. Mark envelope "QUOTATION" and mail ). Unsigned bids will not be considered. to: WILLIAM RAINEY HARPER COLLEGE Algonquin & Roselle Roads Palatine, Illinois 60067 Attention: Mr. D. M. Misic Quotation Request No. Date I Your Quotation due: 11 :00 A.M., DST Q-573 6/1 9 /69 !p ag e 4 of 5 l JllY 7 1969 .Lt:em No. Quant:1t:Y uescr1pt:1on un1t Pr1ce �xt:ens1on 11. 1 Checkout screen, White oak , 34"Hx 72"L. 12. 1 Checkout merchandiser , white oak, 48"Hx72"Lxl0"D with base. 2 rows adjustable shel ves , fixed 60 degree s l ant shelf at top . She lves face customer when checking out. White pegboard back. 13 . 2 24"Hx24-5/8" gate, White oak, attached to checkout counter. 14. 1 Lot railing, 12'-0 " long x 35" high. Double rail which can be taken down in peak times of year . Chrome. 15. 1 4-arm turnstile, ri ght hand use , and necessary rail to close area to checkout merchandiser . Chrome. 16. 1 Bookdrop , pigeon- hole style , 10 'L s 40"Hxl5"D. May be one solid unit or separates. White oak. Approx. 12" square openings. 17. 1 Wrap table. 4 6"Wx72"Lx34"H with closed base. White oak ends to match checkouts. 1 solid piece White l eather plastic laminate top. I'll 1�; 1 �; Nr II' ,·\ N • 1111 liH �- l'liil: !� IIlli 1111 •HihH, l'lw ll�ht �� ft'�\'IVI'" ,,, ;tl I <'I" ill ..., .... , ttll ••I' ,.,,rr '" v••llt tl!ft•t, 1'1· il!i\' ·-uhlllll Y•lllt 1'1'1<'1', l!l'llv••ry !llld lt'l'lll� 011 this fo>tlll fnr the lll�lll� ll�tcd ahPvt• It> lu.· n•llvnnll'.l'. B th.·�t lll:tll1111, F. F.A, '� ------""' ''"·-··- .• --- �--" ···------.. ----- . -·------. � ·-· -- ... .. ______certify lhal the ariHk·; willlw delivered ••r tll\' scrvin· rendered as speciflnd ah•.vc nnd that shipment or pl:rformann: will he 1\l;tdl' _ day-, after r<' .. 1. Quotation must be made on this form. 4. Give complete, specifications for 2. Sign and return original and retain any substitution offered. duplicate for your file. S. Mark envelope "QUOTATION" and mail ). Unsigned bids will not be considered. to: WILLIAM RAINEY HARPER COLLEGE Algonquin & Ros elle Roads Palatine, Illinois 60067 Attention: Mr. D. M. Miaic Quotation Request No. Date I Your Quotation due: 11:00 A .M. , DST Q-573 6/19/69 !p age 5 of 5 ! July 7, 1969 l.tem NO. Quant1tY nescr1pt1on un1t Pr1ce EXtens1on 18. 12 Approx . 2'x3 'x6"H platforms, (for bulk storage of textbooks). Load limit equally distributed • • • 2000 lbs. To be placed at each end of textbook island units • .-.. 19. 24 Mirrors 24 " x72" to be mounted on six 2' square support columns. Top Quality (Flawless) ------TlliS IS ···- NOT ··-----AN OlmER � This is not an order. The right is reserved to accept or reject all or part of your offer. Please submit. your price, delivery and temu on thi� form for the item� listed nhove to he ,j.-.Jivt>rnl F. !J. B.d('5tinatinn, F. F. A. � .. • • AO '•• ... 0 .....-·•- ..... � ,0 - • ... >!rf �I Ill '.l:rVIt I' � II • ('l'rllfy that t)lf' !<-Joe•; iiJ f,o• dl') i'lf'll'd th•• rl'!idCJI'd �JI('I lfiPd liLlie l!lltf th111 �llljltfWIII or Jll'dllf!IIAII''' v1llll•• ''""'' d.ty• '"'''''"'''I'''" 11rdr r · "''I'' '''' t�llr•·r�llot' Ill� I· ;tlt·d. ' MEMORANDUM TO: Mr. W. J. Mann FROM: R. J. Hughes � DATE: July 24 , 1969 RE: Recommendation of Purchase Floor Machine - Clarke Based on evaluations made by this office during the week of July 14 thru 18, actual performance operations were observed by Mr. Richard Klug and Mr. Henry Kurowski, Custodial Supervisors of the College Buildings and Grounds Division- our conclusions are as follows: 1. The Clarke machine contains larger storage batteries which guarantees a full eight hours of operation, and will provide longer life with a battery charger designed to operate with the Clarke machine. 2. The Clarke machine has a separate drive motor and brush motor . The traction drive motor has no clutches, belts, or couplings. Using a machine this size, a drive motor is essential to efficient operation. 3. The scrub brushes are gimbal mounted, which assures that the brushes will conform to the contours of the surfaces being cleaned or polished. 4. The Clarke drive wheels are semi-pneumatic which provides a better, smoother operation in cleaning the floor. 5. The Clarke machine has easier access for disposing of dirty water. This machine has a built-in dump valve, which eliminates the need to manually dump dirty water pick-up tanks. 6. The Clarke machine weighs 1310 pounds as compared to lesser weight of other machine tested. 7. Interviews with Mr. Bob Griesmeyer and Mr. John Nelson of High School District No. 214 and Elk Grove High School respectively, indicate a very definite preference for the Clarke machine after testing both machines over a period of five years. MEMORANDUM July 24, 1969 TO: w. J. Mann Page 2 8. An interview with Mr. John C. Souderson, Director of Plant Properties, at Northwestern University indicates that this institution has tested several popular automatic floor machines for the past ten year& and the results of their tests have caused the Physical Plant at Northwestern University to standardize on the Clarke automatic floor machine. Recommendation It is recommended that Harper College purchase Clarke automatic floor machines. cc: H. Kurowski R. Klug RJH/ss EXHIBIT B-1 FOR BOARD ACTION I. SUBJECT: Recommendation for the awarding of the bid for the purchase of electric floor machines. II. REASON FOR CONSIDERATION BY THE BOARD : In accordance with Board purchas ing policy expenditures over $5,000.00 must have Board approval. III. INFORMATION : Adverti sements were run and bids solicited for the subject material. Fourteen requests were issued and seven bids were rec eived. An eighth bid was received a day after the bid opening and was not considered. The tabulation of the bids i s as follows: BIDDER 1 lA 2 2A TOTAL Corty (Advance) $ 984.25 $1 , 7 97.50 $1 ,968.50 $3 , 595 .00 $5,563.50 Amos (Clarke) $1 , 381 . 10 $2,536.80 $2,7 62.20 $5,073.60 $7,835.80 Clarke $1 , 407.90 $2,5 60.80 $2 , 8 15.80 $5,121.60 $7,937.40 Brownsey - $1 , 155.90 $2,233.00 (Clarke) $2,311.80 $4 , 466.00 $6,777.89 Krano (Clarke) $1 ,350.90 $2 ,521.80 $2,701.80 $5,053.60 $7,755.49 No. Chern . - $1,175.00 $2 , 278.09 ( Advance) $2,350.00 $4,55 6.99 $6,906.99 Diamond Chern . $1,049.00 $ 1,828.75 (Whirlmatic) • $2,098.00 $3,657.50 $5,755.50 EXHIBIT B-1 Page 2 FOR BOARD ACTION IV. SUMMARY : Th e Bui ldings and Grounds personnel examined and operated the Advance and Clarke units. In their opinion the Clarke unit did a better cleaning job and, also, certain operat ional features on the Clarke unit were better. In the ir opinion these points were worth the additional money required for the clarke mach ines. V. RECOMMENDATION : The Administration recommends that th e Board award the bid for four floor machines to the low b idder of Clarke equipment as fol lows : L. M. Brownsey Supply Company for a total of $ 6,777.80 np?7/23/69 SEALED BID PROPOSAL FOR WILLIAM RAINEY HP.RPER COLLEGE PALATINE, ILLINOIS 60067 WILLIAM RAINEY HARPER COLLEGE DATE: May 1 2, 1969 PURCHASING DIVISION - BUSINESS OFFICE BI D PROPOSAL NO. � �3 ALGONQUIN & ROSELLE ROADS TITLE FLOOR SCRUBBE�S PALATINE, ILLINOIS 60067 DUE DATE: JUNE 16, 1969 TIME: 1: 30 P.M. CENTRAL DAYLIGHT SAVING TIME DONALD M. MISIC PURCHASING AGENT INSTRUCTIONS TO BIDDERS You are invited to submit a sealed bid on the following requirements of William Rainey Harper College, Palatine, Illinois 60067: 1. DESCRIPTION OF PROJECT: The buildings and Grounds Division of William Rainey Harper College desires to purchase four ( 4) Battery Powered Self-Propelled Floor Scrubbers, supplied wi·th Batteries and Nylon Scrub Brushes, in accordance with Specifications, to be delivered to the Buildings and Grounds Division, Algonquin and Roselle Roads, Palatine, Illinois 60067. The equipment will be checked out before final acceptance by the College. 2. PROPOSALS MUST BE RECEIVED NOT LATER THAN ):30 PM Central Daylight Savings Time, Monday, June 16, 1969, at the Office of the Purchasing Agent, William Rainey Harper College, Algonquin & Roselle Roads, Palatine, Illinois 60067. (Same mailing address.) They will be publicly opened beginning at 1: 30PM Central Daylight Saving Time on June 16, 1969 at the Business Office, William Rainey Harper College Palatine, Illinois 60067. , 3. IN ORDER FOR YOUR BID TO RECEIVE CONSIDERATION, it must be filled out on this form and signed by an officer of your firm with his name and title indicated. 4. PROPOSALS MUST BE SUBMITTED IN A SEALED ENVELOPE WITH THE BID PROPOSAL NUMBER CLEARLY MARKED. Page One WILLIAM RAINEY .HARPER COLL.EGE SEALED BID PROPOSAL NO. PALATINE, ILLINOIS 60067 INSTRUCTIONS TO BIDDERS PAGE TWO 5. TELEGRAPHIC BIDS OR MODIFICATIONS TO BID WILL BE CONSIDERED, but ONLY if received prior to the time stated for the opening of bids. Such quotations or modifications should be addressed as follows: SEALED BID PROPOSAL NO. , PURCHASING AGENT, WILLIAM RAINEY HARPER COLLEGE, ALGONQUIN AND ROSELLE ROADS, PALATINE, ILLINOIS 60067. TELEPHONIC OR ORAL QUOTATIONS, OR MODIFICATIONS WILL NOT BE CONSIDERED. 6. ANY BIDDER MAY WITHDRAW his bid by letter or telegram, or with proper identification by personally securing his Bid Proposal at any time prior to the scheduled time for the opening of bids. Telephonic requests to withdraw a bid will NOT be considered. 7. THE COLLEGE RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS, to waive any informalities in the bidding, and to accept the bid which is deemed most favorable to the interest of the College after all bids hav·e been examined and evaluated. 8. THE COLLEGE WILL CONSIDER EQUIPMENT WITH SPECIFICATIONS deviating from those set forth below if the performance of said systems is shown not to differ significantly, in the opinion of the College, from equipment described in the following sections. 9. MANUFACTURER'S NUMBERS, TRADE NAMES, OR DESCRIPTIONS SHOWN are given as a reference to establish minimum quality and/or performance characteristics; any commodity or service of an approved equal or better will will be considered. 10. SUBMIT DETAILED SPECIF ICATIONS AND DESCRIPTIVE LITERATURE WITH YOUR OFFER. This material is to cover the specific commodity or service on which you are quoting. It will be considered a part of your bid and will be used in its interpretation. 11. QUOTE DELIVERED AND CHECKED OUT PRICES. 12. INTERPRETATION OF THE BID DOCUMENTS prior to the bid opening date will be made only by an Addendum duly issued by the Purchasing Agent, and any explanations or interPretations not so made will not be binding upon the Purchasing Agent, or Owner. Acknowledgment of receipt of Addenda by the Bidder shall be made in spaces pro vided in the proposal form. WILLIAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO. PALATINE, IL�INOIS 60067 INSTRUCTIONS TO BIDDERS PAGE THREE �53 13. ANY BIDDER MAY BE REQUIRED BY THE OWNER to submit additional data to satisfy the Owner that such Bidder is equipped and prepared to fulfill a Contract should a Purchase Order be awarded to him. 14. THE AW ARD WILL BE MADE TO THE LOWEST RESPONSIBLE BIDDER on the basis of the low total bid, including all items as specified, quality, suitability, and delivery considered. Unit Prices will be entered; however, award will be made on total basis, only. 15. THE COMPETENCY AND RESPONSIBILITY OF BIDDERS and of their proposed Subcontractors will be considered in making awards. The College is not obligated to accept the lowest or any other proposal which, in its opinion, does not meet requirements. 16. SUBMISSION OF A PROPOSAL WILL BE TAKEN AS EVIDENCE THAT PROPOSAL REQUIREMENTS HAVE BEEN MET. No allowance will be made for any charges above or in addition to the price quoted on this BID PROPOSAL. 17. BIDDER'S QUALIFICATIONS: The Owner reserves the right to require from the Bidder, prior to the award of the Purchase Order, a detailed statement regarding the business and technical organization and plant of the Bidder that is available for the work that is contemplated. Information pertaining to financial resources, experience of personnel, and previously completed work may also be requested. 18. THE FOLLOWING DESCRIPTIVE MATERIAL shall be submitted with the Bid Proposal: (a) Complete information as to guarantees and warranties. (b) Cuts and literature. (c) Complete specifications as to materials to be used. All of the above shall become a part of the bid submitted and will be used iri evaluating the bid. 19. THE SUPPLIER WILL CHECK OUT APPARATUS before final acceptance by the College. The checkout shall include instructions on operation of the equip ment at the time of original delivery, and upon subsequent requests by the department at no cost to the College. WILLIAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO. PALATINE, ILLINOIS 60067 INSTRUCTIONS TO BIDDERS �53 PAGE FOUR 20. WORKMANSHIP AND MECHANICS: The work shall be perfonned in a workmanlike manner by qualified, careful and skilled tradesmen. 21. ALL MATERIALS SHALL BE NEW and the best of their respective kinds and shall be fabricated with such skill and workmanship as is commonly considered to be the best of the trade involved. 22. FURNISH: Shall mean furnish all materials, labor, tools, equip ment , transportation, and other facilities necessary for the execution and completion of the conditions of the Bid Proposal. 23. ROYALTIES AND PATENTS: The Contractor shall pay all royalties and license fees which may be payable on account of the work or any part thereof . He shall defend all suits or pro ceedings instituted against Owner for the infringement of any patent rights, and shall save Owner harmless against, and shall pay all awards of damages assessed and all costs of suits adjudged against Owner in such suits or proceedings, provided Owner gives Contractor reasonable notice, in writing, of the institution of any such suit or proceeding, permits him to defend it, and gives him all such information, assistance, and authority as shall be necessary to enable him so to do . In case any part of the work is held in any such suit to constitute infringement and its use is en joined, Contractor shall within a reasonable time either (1) secure for Owner the right to continue th e use of such part of the work by procuring for Owner a royalty-free license or such other permission as will enable Contractor to secure the suspen sion of any injunction, and a perpetual right to use such patents without further charge or license; or (2) replace at Contractor's own expense such part of the work with a non-infringing part or modify it so that it becomes non-infringing . 24. ANY EXCEPTIONS TO OR DEVIATIONS FROM THE SPECIFICATIONS must be fully disclosed and expl ained in a covering letter . Equipment proposed by the Bidder which does not conform to th e Specifica tions shall be fully described by technical literature including performance data and drawings. 25. IT IS THE INTENT TO MAKE EVALUATION AND DISPOSITION OF THE BIDS within 30 days after receipt of bids; however, no bid may be with .drawn for a period of 90 days after the scheduled closing time for the receipt of bids. WILLIAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO. PALATINE, ILLINOIS 60067 INSTRUCTIONS TO BIDDERS �53 PAGE FIVE 26 . FOR ADDITIONAL INFORMATION AND/OR CLARIFICATION OF SPECIFICATIONS AND DRAWINGS OffiH ERE APPLICABLE) , CONTACT: WILLIAM RAINEY HARPER COLLEGE PURCHASING AGENT, BUSINESS OFFICE ALGONQUIN AND ROSELLE ROADS PALATINE, ILLINOIS 60067 PHONE: 359-4200 27. TAX EXEMPTIONS: Sales to the College are not subject to the Illinois Retailers' Occupational Tax. WILLIAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO. PALATINE, ILLINOIS 60067 �53 MINIMUM SPECIFICATIONS FOR BATTERY POWERED CLARKE-A-MATIC MODEL TB-18 1. GENERAL: The machine shall be capable of scrubbing a swath 18-1/4 " wide by means of two overlapping 9-1/2" diameter contra - rotating power-driven brushes, and of picking up the dirty water from this swath by means of a rubber-shod squeegee and a vacuum fan. 2. BATTERIES: The machine shall include two lead-acid storage batteries of twelve volts each, connected in a series circuit for a 24 volt system. Each battery shall have a capacity of 170 ampere hours as measured by the SAE 20 hour rate, and shall weigh approxi mately 12 0 pounds. 3. BR USH AND TRAVERSE MOTOR: The machine shall be provided with a ball-bearing 24 volt com pound-wound DC motor developing 3/4 horsepower . Output shaft speed of 470-500 RPM. The output shaft shall be double ended . The motor shall ha ve a right-angled worm-gear speed reducer of 7.5 to 1 ratio . The speed reducer shall have all shaf ts mounted in ball or roller bearings , and all projecting shafts shall be provided with proper lip seals to seal in lubricant and seal out contaminants . 4. BR USH DR IVE: Each brush shall. be separately driven at a rotative speed of approximately 235 to 250 RPM by a round belt from the brush motor shaft. Both brush-drive adaptors are to be flexibly mounted to provide full gimbal action for the br·:..:h. 5. TRACTION DRIVE: Traction drive shall be accompanied by a double-faced friction clutch driving a ball-bearing mounted countershaft . Roller chain drive to the countershaft sh all drive a differential Page One WILLIAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO. PALATINE, ILLINOIS 60067 SPECIFICATIONS PAGE TWO �53 MINIMUM SPECIFICATIONS FOR �AT TERY POWERED FLOOR SCRUBBERS CLARKE-A-MATIC MODEL TB-18: (continued ) shaft which transmits power to both main support wh eels. The machine shall be capable of self-propelled forward t.ravel from 0 to 185 feet per minute. Th e traction clutch shall be actuated mechanically by depressing th e operator's guiding handles at the upper rear corners of th e machine. Clutch shall release automatically when handles are released. 6. TANKS: The machine sh all be provided with a 10-gallon capacity solution storage tank and a 12-gallon capacity dirty-water storage tank. Both tanks sh all be fabricated with welded joints f1:om 14 gauge vitreous-enamelling steel, and sh all be completely covered in side and out with vitreous procelain enamel. 7 . SQUEEGEE: The squeegee sh all be a double-bladed V-shaped unit of 23-1/4" width. 8. VARIABLE BRUSH FORCE: Th e force with which the scrubbing (or polishing) brushes are pressed against the floor sh all be easily adjusted 3nd main tained by the operator by setting the brush-lift ha-_1dle. Release of, and forward motion of th e brush-lift handle shall first lower the brushes to th e floor. Further forward movement of the handle, notch by notch, shall increase th e brush force from 20 pounds to 80 pounds, for momentary or for continuous operation without further action by th e operator. 9. EXTERNAL SURF ACE: The sides, front, back and top of the machine shall be covered with satin-finish 18 gauge Apollo Chromsteel. WILLLAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO. PALATINE, ILLINOIS 60067 SPECIFICATIONS "53 PAGE THREE MINIMUM SPECIFICATIONS FOR BATTERY POWERED FLOOR SCRUBBERS CLARKE-A-MATIC MODEL TB-18: (continued) 10. CHARGER: The machine shall be provided with a fully-automatic battery charger capable of recharging dead or partially dead 24 volt 170 ampere hour systems in 12 hours or less, without over charging or damaging th e batteries . Th e charger sh all operate without overloading a conventional 15 ampere, 115 volt, AC circuit, and without any attention from the operator after plug in. Th e ch arger shall be mounted in the machi�e. 11. GUARANTEE: Th e machine shall be guaranteed for one (1) year, and th e bat teries for three (3) years. WILLIAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO. PALATINE , ILLINOIS 60067 SPECIFICATIONS �53 PAGE FOUR MINIMUM SPECIFICATIONS FOR BATTERY POWERED SELF-PROPELLED FLOOR SCRUBBERS CLARKE-A-MAT IC MODEL TB-32 1. Machine shall be capable of scrubbing a swath 32-1/2" wide by means of 2 overlapping 17" contra-rotating power driven brushes and of picking up dirty water from th e swath by means of a rubber-shod squeegee and a vacuum fan . 2. The batteries for the machine shall be 6 lead-acid storage batteries of 6 volts each connected in a series circ uit . Each battery sh all have a capacity of 305 ampere hours as measured by the SAE 20 hour rate. 3. The machine shall have a double ended, ball bearing , drip proof DC motor, 36 volt compound-wound developing 1. 5 H.P. at a shaft speed of 1900 RPM. 4. Traverse drive shall be accomplished by a low speed , direct reversible permanent magnet field electric motor, directly con nected by a single continuous length of heavy-duty �oller ch ain to an automotive type steel gear differential on the axle sh afts of th e 2 main drive wheels. 5. The squeegee shall be a doubl e-bladed V-shaped unit 36 " wide . 6. The machine shall have a 20 gallon solution tank and a 24-gallon pick-up tank . Both tanks fabricated with a welded joint of 14- gauge vitreous enameled steel and sh al l be completely covered inside and out with two coats of vitreous porcelain ena mel . 7 . Variable brush force sh all be easily adjustable by a lift handle and shall have from 8 0 pounds to 200 pounds brua� force for momentary or continuous opera tion by forward movement of handle notch by riotch . 8. External surface shall be of mirror finish chrome steel for the ease of cleaning. WILL IAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO . PALAT INE , ILLINOIS 6006 7 SPECIFICAT IONS J;53 PAGE FIVE MINIMUM SPECIFICATIONS FOR BATTERY POWERED SELF-PROPELLED FLOOR SCRUBBERS CLARKE-A-MATIC MODEL TB-32: (continued) 9 . Shall have a fully automatic charger capable of recharging dead or partially dead 3 6 volt 305 ampere hour system in 14 hours or less, without ov ercharging or damaging the batteries. The char ger shall operate without overloading a conventional 15 amp , 115 volt , AC circuit . 10. The machine shall be guaranteed for one (1) year and the batteries for three ( 3 ) years . WILLIAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO . PALAT INE , ILLINOIS 60067 BID PROPOSAL Furnish and deliver four (4) Battery Powered Self-Propelled Floor Scrub bers, supplied with Batter ies, Battery Chargers, and Nylon Scrub Brushes, in accordance with Specifications, to William Rainey Harper College, Buildings and Grounds Division, Algonquin and Roselle Roads, Palatine, Illinois 60067. The equipment will be checked out before final accept ance by the College . THE BIDDER IS TO QUOTE ON INDIVIDUAL ITEMS IN THE FOLLOWI!\rG SC HEDULE, BUT AWARD WILL BE MADE ON TOTAL BASE BID . ALL ITEMS MUST BE FURNIS HED IN ORDER FOR YOUR BID TO RECEIVE CONSIDERA TION . FURNIS HED-DELIVERED AND ______C�H �B CKED OUT ITEM NO . QUANTITY DESCRIPTION UNIT PRICE EXTENS ION 1 2 each Battery Powered Self Propelled Floor Scrubbers, supplied with Batteries, Battery Charger , and Nylon Scrub Brushes, Clarke-A Matic Model #TB-18 , or equal. 2 2 each Battery Powered Self Propelled Floor Scrubbers, supplied with Batteries , Battery Charger , and Nylon Scrub Brushes , Clarke-A Matic Model #TB-32A, or equal . THIS BIDDER PROPOSES TO FURNISH , DELIVER AND CHECK OUT ALL EQUIPMENT LI STED HEREIN, IN ACCORDANCE WITH SPECIFICATIONS, FOR THE TOTAL SUM OF: ______DOL LARS AND ______CEN TS. ( $ ______) . Page One WILLIAM RAINEY HARPER COLLEGE SEALED BID PROPOSAL NO . PALATINE, ILLINOIS BID PROPOSAL PAGE 'IWO FIRM BID FOR ACCEPTANCE WIT HIN 90 DAYS AFTER OPENING OF BIDS . DELIVERY DATE IS OF THE ESSENCE AND WILL BE USED IN DETERMINING THE AWARD OF THE PURCHASE ORDER . ESTIMATED DELIVER: WITHIN.______DAYS AFTE R RECEIPT OF PU RCHASE ORDER. TERMS : _% TENTH OF MONT H FOLLOWING. NET : DAYS . WE ACKNOWLEDGE: ADDENDUM #1 DATED: ADDENDUM #2 DATED : ADDENDUM #3 DATED : THE ABOVE ADDENDA HAVE BEEN RECEIVED AND CONSIDERED IN PREPARATION OF THIS BID PROPOSAL . THE UNDERSIGNED has thoroughly familiarized himself with local con ditions , affecting the cost of the work and with the Contract Documents, including Instructions to Bidders, Specifications, Drawings (where applicable ), and Form of Proposal , and HEREBY PROPOSES TO FURNI SH AND PERFORM all obliga tions required to completely comply with the Specificatic ns as published, and to furnish all of the labor, materials, necessary toc ls, expendable equipment, and transportation services in order to complete in a workman like manner the work r(�quired under this Bid Proposal. FIRM: ------ BY (NAME & TITLE) : ______ ADDRESS : ______ DATE: ______ RETURN ONE COPY RETAIN ONE COPY I� EXHIBIT C HARPER COLLEGE A PLAN FOR EVALUAT ING TEACHING FACULTY, COUNSELLORS AND LIBRARIANS Submitted to the Bo ard of Trustees , Adrn�nistration and Facu lty of Harper Col lege Approved by Facu lty Prepared by : on Apr il 11, 1969 Faculty Evaluation Commit t��e Dr . George Maka s, Chairman Elk Grove Village , IllinoL1 December 13, 1968 Revised by : Michael Bartos John Muchmore Michar>l Q.st row �o: lr i EVALUATING 'l'EACHING FACULTY, COUNSELLORS AND LIBRARIJ\NS Harper Colleg•3 is commi tted to the rec ru i tment of a superi• ,r faculty whose members have demonstrated excellence during the ir years of teach ing and who are ca:?able of recru i ting and leading a younger , talented facu lty to high levels o f excellence . The identification and recognition of such excellence clearly implies a necessity fo r evaluation . Initial Appo intment A probationary appo intment is made afb�r a candidate has completed an application � the division chairmen and a ssoc i h ted facu lty have made a careful evalua-:: ion of transcrip ts , recommendations, interv iews , health ref:=ords , and any other pertinent data � and t he division chairman ' s recommendation is transmitted through the dean of ins -:: ruction and presider,t to the Board of Trustees . Current Employment Data As a part of his contractual service , the divis ion ch airmar1 maintains such records as teaching assignment s� remu nerati\·e data � attendance in classes � divis ion , department and gene1 al faculty pa rticipation in mee1.ings and committees : professic·nal leaves ; divisional projects � fo rmal observation s by peers e-nd cha irmen ; and memoranda on interv iews . Concurrently , the master file of each facu lty member is kept by the app r opriate deans of the college . This file contains the mo re forma l jn formation such as wr itten reports on observations and ev a h.:· a t ions , interview dat a, recoini! endations , and voluntary nota tions from colle agues and others asso ciated with the colleg e , including memoranda rela tive to voluntary cooperation involv ing student activities . Professional ethics dictate that each appo intee be not ified wh en reports are entered in the fo lder . Fu rther, the candi date shou ld have the opportunity to see unfavorab le entries and to draft a reply if he deRires to E!Xp lain the particular observation . Forma l Evaluation Upon notifying a particular individual th<'.1t forma l ev When the evaluator or evaluating commi ttee has been selected, the evaluation process will =ommence . Th a t: process cons ists of these steps : firs t, a formulation of specific criteria for evaluating instruction in each course area within the framewo rk of Harper 's ph ilosophy of instruction ; second , a series of interviews and class room observations , and th ird , the prepa r ation of a written crit ique by the instructor �ho is taking a major role in evaluating his own instruction . The combined self-evaluating document prepar e d by the in structor, should be a document that undergoes cont inuous revision . I t might we ll include a discussion of many of the fol lowing topics : a summa ry of th t:! total teaching ass ignment with identification of specific courses and a de finition of course ob jec tives in terms of spec ific ch anges sought in student attitudes , un derst andings , and skills . This implies cognizance of student ach ieveme nt and abi lities from initial registration in the course to the completion of the final examination . It further impl i£ s the need for a ch arac teriza tion of student competencies at the beginnin;, at the end , and at critical po ints in the course program . In addition , if one is seekj ng to make changes in student perfo rmances , he shou ld describE his means. Th is impli es a self-evaluation of the instruc tor 's own competencie s; he chooses those methods th at he can use mo st effectively to alter s tudent behavior in the desired manne r , and he evalu.ltes pupil ach i evement in order to adjust his strategy to other me ans of producing ch anges. Further , he assesses his own willingness to inc r e a s e his effectiveness by using a new technique as technology makes new , effect ive instructional me ans available. An increas ingly competent ins t :r· uctor will not be content to have others def ine his curriculum area , for he will see a need for his cont ributing to enlarging or focusing the parameters of his discipline . The self-eva luative document represents the individualized constellation of teach ing criteria by v-.hich the au th or can be eva luated by his peers . He alone CiHl be judged by th is set of criter ia ; his colleague is JUdged by another set arrived at in the samP- personaliz ed mannt:�r . The s·�l f -evu.l uative document becomP s an enabl ing df"v ice for eval uato r and div is ion chairman to evaluate �..�ach cand idate . -3- FORMULATION OF CRITERI A FOR EVALUAT ION OF TEACHING EFFECTIVENESS [ HARPER PHILOSOFiY OF INSTH.UCTION ) [ EVALUAT INGJ, A GENT ( S) ] l TEA//�HER TE11�HER ] �TE�HER l I I I ,...... """: ndividualized criteria for each course and each instructor based primarily on interaction between instructor and evaluating agent and secondary inter action between in structors . LEA.UING TO GENERALIZED TEACHER ROLES Manipulative Process Instruction Individualized .t nstruction Instruct ion Doing wh at textbooks Needs of students Accot:ding to and ot hers have djxectE:-1 stressed abov0 the student interest him to do . need to cover � text and nee :i. A i�n impl ement in9 instru -:: book . A selective iru creator of curri �r . plerr.enting instructo.t· . culum experience!; as we ll as imple· nlce'n t . lC. -4- The ro le of student ratings ;_n th e evaluation process has not yet had adequate consideration to meet th e desired goa: of such r atin9s becoming a mandatory p::.-ocedure . Neverthelf ss , the practice of requesting students to evaluate the course and the instructor has been vo luntarily carried out by numerour facu lty members . The problems that mu st be solved before f.uch a rating becomes mandatory include such items as 1) content of this rating sca le , 2 ) wh ether it shou ld be ob jective or sul·jec tive , 3 ) when it shou ld be aU.minister ed , and 4) wh o shou ld score it . There does , at the present time , seem to be agrE e ment among students and facu lty that the results of student evaluations should go directly to th e :Eaculty member. A jc int student-faculty committee is in the process of studying thj s problem . THE EVALUATIVE PROCESS ADMI NISTERED We have , a s a result of the preparation of instruc tor 's sel f evaluation and evaluator 's report , two do cumen t s concernin� each instru ctor . 1�ese two documents are prefaced by a page certi fy ing that the instructor has seen the evaluator 's repor t .:nd including any an swer or commen tary that the inst ructor migt t wish to vo lunteer . The se i t,.::ms are fiJ.ed with the respecU ve division chairman wh o evalua tes all those in his divis ion end conveys to each member of his staff th{� s ubstance of the ev alua tion. If at this po int , the facu lty member regards t�h e rat ing as erronE.'Ous , he can fo l low the grievance procedure outlinE d i n Item 10 of the Facu lty Code , jf th at ratiny was a level onE rating . Al l of th e divis ion chai..�:·men ' s ratir.gs are now forwarded tc the deans of instruct ion and studen t:. act.iv:. ties who are faced \'. ith the task of dete.rming wh et'her sta,·. dar.df; in judgroents be tweE n divisions have been in fact compa rable and mak ing adj ustmer ts that seem necessary . Their. recommendations are forwarded t o the president and then to the Board of Trustees . As a result of the evaluation process , ach divisivr; chdlrman will a:;:;si gn h1.s instruc tional i<' .r sunrof.•J ; that is I ins truc tc rs 1 counsellors or l ll:n:: ar ians , to om� of t.ht: f�Jllowinq categor i es for salary pc..rposes . -5- Level #1 - The evaluee does not fit th e Harper instruction. l l pattern . A. - No recommendation for re-appo intment. B. - Re -appo intment with no increase in s alary . A person could remain in th is category for only one year . This In'J st be und e rstood as an extension of the prc:>bationary period . Level #2 - The evaluee fits the Harper instructional patte1·n without qua lification . He is a good instructor in every sense of the word .:md is entitled to a ba se raise as nego t iated by salary conuni ttec in annual negotiations plus an additional percent a�re increment . an Level #3 - The evaluee is out standing . He has made out - standing contribution durin SUGGESTED ADDI TIONAL RECOGNITION FOP.. OUTSTT-.NDING SERVICE These for!'\s �f recognitio!l arc me z:u.t to ;:;uggest tha i: money is not the on ly form o f cons ide;.:-ation . 1. Sabbatical leave with full pay . 2. Re leased time . 3. Promotion to hi9her rd.hk , waiving minimum requ .iren en ts . 4. Ad dition al staff assis tance and equ ipment . Prel iminary note : 'I'he fo lJ ow in]· i.s an example. The r;; alary commit tee will bargain tu;: .i oa:;c. r· aise, an increase in the minimu.n faculty salary . 1 n ti'l':· (? xarnple be low this i ·'l crea.se ib described as $1.000 . '!'h e $1. 1UO , $1, 200 , <1nd $1, 300 are examples of base raised in the A� s :. Prof. , As soc iate Pcof. , -6- r- and Professor columns respec tively . T1e bas ic difference between Leve l 2 and Level 3 is the per•:ent increa·;es and not the base rdise . �instructor Asst . Prof. Assoc . Pcof. Prof. Level 2 $1, 000 $1,100 $ 1 ,200 $1, 300 + 7% +7% +7% + 7% Level 3 $1, 000 $1, 100 $1,200 $1, 300 +10% +10% +10'7<" --10% EVALUATION DEADLINES Level I and Le1el II Ratings For teachers i::1 their first year at Harper Co l le�;e , all evc�l uations must ba completed by February 15th. For all othen , the deadl ine will be December lst . Level III Ratings For all facu lty members, eva.!.uation mu Bt be comp eted by Jt ne 1. REVIEW OF SYS------'l'l:>1 If, in th e opinion of the faculty, �� i� system i, unsatisf2ctory, th e fac11 ] ty sr all retain the prr>r::;r_;ut·. i..-,: :.·· of term .rJi+- in<] it at t:1e end cf l t.o first academi :: year •.l t or;er;c.tion. Ir. any case , an ad hoc comn ittee of fa cul ty senate .-·,e;:lbcr· s an l faculty-at large shcu ld le selected for the so! · �urpose of revi ewing and revising ch e evaluating sys tem . Tl ti� rev �0w sho· tld take plac e after Ma x ch 1 of each year bes u,:1 i. •.�:-i ir. 1_ c<'J . - Dr. Hutching s -- inserts underline d in red - Teache r Eval'.:tatio n Par agraph 1 Harpe r college is committed and �.; 11 c9nti.u,ue to , to the r ecruitme nt and .... � � __...... maintenance of a superior faculty who se membe rs did demonstr ate excellence during .... _ Paragraph 2 A probationary appo intment is made ,2.nl'x; after the fo llow� ste.Es, (a)_ a cand idate has completed an application, (b) the uivis10:n chairman and as soc iated faculty have made a careful evar'Uation of trans cripts , and ..!..£.1- er e w references h�ve be en che cked�, recommend ations , int vi s , he al th records, and "iny othe r pertinent data, J2r appo intmen_t. The division chairman's recommend ation is transmitted through the dean of instructio n and pr esident to the Bo ard of Trustees all of whom must concur in the appo intment . Paragraph 3 As part of his contractual service, the division chairman maintains such records in hi s pe rsonnel files• a s te aching ass ignments ; remuner ative data; atte nd ance "'iil'"Ciasses; division, departme nt and general faculty participation in meetings and mm co ittees; profes sional leaves; divisional projects ;- info rmal observations by peers and chairmen; and memoranda on inte rviews. Concurrently, the maste r file etc . Profe ssional ethics dictate that each appointe e be no tified when reports are ente red in the maste r til� · Furthe r, the candidate should have the opportunity to fi l� , see unfavo r'i"ble entrie s -i!l..,thj.s etc . Paragraph 4 Upon notifying a particular individual that a fo rmal current evaluation is to be --- �'--- initiated, the division chairman will �upply tp� individual ��.t lJ;.. <:Ji st oJ. evaluators. The evaluee will have the oppo rtunity to rej ect appointment of 50% of tho se pe rsons on the list which he deems uns uitable . W hen the evaluato r or evaluatin% committe e has been selected , the evaluation process will commence. That � ro c e s s will consist of these steps: fir st, a fo rmu- , / ._.._._.... lation of specific crite ria fo r evaluating instruc tion in the individual s course areas ...... -.. .,.... � ..... within the fr amework of Harper Is philo sophy of instruction: second, a s eries o f inte rviews and clas s room observatio ns to be rerzrted bJ"J..�.evaluating ,a,g,.tRc y. _ and third, the preparation of a written reportty the instructor which comments ..,..... - � ,..a � . ,. ...._ .2n the evalu�ti on a�encx; re rt ang Eres en..t.s cu_r.r;ent_ft�-2!;�re pl a o f the i n �,!r¥.c �o...!. .. .. E . .l?:.� . . self-evaluating by .;e;; arding his instructional as sifinment!; The ...do cumen_� prepared the . 1nstructor Same paragraJ?h (pi'\go 2) 8 line s frorn tlw bo t ton1 - . -2- of his discipl ine , and furthe r it outl ine s rep<:>.:tLwJ.tl?- _!?,-e-�-�£�:f....h.�s . hi_§_ .artd his pl ans fo r co�<:; tl0n eede ires2-...!!atem ,2_t,"y,slents , _ :..J!._:r: d_,_��j-�;:. :_n_!__ of non-discrimmination fo r any cause r e cogni. zed as unl awful by statute • ....-.--...- ....�- --- -__.,_.... -...... -----· -..... The self-evaluative do cument represents the individualized constellation of te aching crite ria by which the autho r can be evaluated by 1j:e_ evah;ation agency dur ing hi ·- s ub sequent evaluations . He alone can be judged by this set of c r ite r ia; s colleague is judged by another set arrived at in the same personalized manner . ..!;P'J.ors self e v e:hta:th e do c wnent beeotne � an ene:bling aevic Q for evaluator and di ,.-iBieit clrair:ar8:n to evaluate eaelt Cdi±difie::te . Page 4 The role of student r atings in the evaluation process has not yet had ad e quate consideration �X Harper's fac�t;x · to meet the desired goal of such rating s the be co ming a mand ato ry p ro c e dur e . Neverthe le ss, p rac ti c e of reque s ting stud ents to evaluate the course and the in structor ha s be en voluntarily carried out by nume rou� �ar oe.r fa culty me mbe r s . T he pro bl ems that must be solved before such a r ating be comes mandato ry include such items a s l) c o nte nt of this evaluatio..!4 2) whe the r it should be objective or subjective , 3) when it should be administe red , and 4) who should !.ee it- There does, at the present time , seem to be agreement among students and faculty that the results of student evaluations should go dir e c tly to the faculty me mbe r. A jo int student faculty committe e is in the process of s tud ying this pro bl e m {Hope a Dean is al so allowed to see the report - no t ne cessarily o ne who "rates'' ) ,...... _ -�·--- ·-.�-.....·- ·---.n..,.·-...... ,_ ...... -- -··· ----·-""·-�-"'-·'·'-"" ---�-·-··-� \V e have as a result of the preparation of in s t r uc to r ' s self- evaluatio n and e valuato r's report, two do cume nts c o n c e r ning each instructor. These two do cuments are prefaced by a page certifying that the instructo r has s e e n the evaluator 's report �e. ituiad ing e:n' m1e"n' el' f!!ElJO@l""'<'iilatar ' that Ht8 instrvc1±>r ntif!j}l'l! u:i•h a, vohtfth..-. These items are filed with the respective division chairman who rate s all those in his divis ion and c o nveys to each membe r of hi s � staff }iis r ati-;.}¥· If a$ •hie �e if.!:'! , the faculty membe r regards the rating as erro:rfeous , he can fo llow the g r ie v anc e procedure ouHined in Item 10 of the faculty code, but only afte r they have been r eviewed by the Dean of Instruction. --... - ---·------· · -u-._.__ .,. .... All of the division chairmen' s ratings are no w forwarded to the deans of instru c tio n or · dean of student activitie s who are faced with the task of de te r ming whethe r standard� etc. Page 5 Level I. The evaluee does not fit the Harper instructio nal pattern. - A. No recommend ation fo r re- appo intment. B. Probatio nary re-appo intme nt with no increase in salary. A person could remain in this category fo r only one ye ar . �ii lXllJ.iit lli? �'P!f!!et etooa a:s iit'P! 'ixt�:t;u;iga. o+ t� p�Qbat-ien-a-J.!.¥- pQri9 Level II. The evalue e fits the Harper instructional patte rn without qual ification. He is a good instructo r in every sense of the wo rd and is entitled to a minimum raise if ne gotiated by salary committee or granted b th oard. '""�-" -�-� • ..,.. _,.,.. "•·"'" '* -� .-�.�-�- ry • ""'-•' .,..-.-•'"";B•" L evel III. The evalue e is outstanding. He has made an out-standing contribution during the ye ar in terms of curriculup. , sub ject matte r, te aching te chnique s or institutional reform. He is entitled to raise be yond 9.!_grante SUGGESTED ADDITIONAL RECOGNITION FOR OUTSTANDING SERVICE These fo rms of reco gnition are me ant to sugge st that money is not the only fo rm of consideration. 1. Sabbatical le ave with full pay. 2. Released time . 3 . Promotio n to highe r r ank, waiving minimum r equirements . 4. Additional staff as sistance and equipment . 5 . Awa,!dix:;g.S.ia S,P..E; l ch� � SALAR Y COMMIT TEE GUIDELINES Preliminary note : the following iaan example. A The sala ry committe e .. bargain fo r a b se.;r aise, an in crease he �1 _ � _ _ . Y1 minimu:r:;r faculty salary. In t��: exampl e below th1s i¢rease 1s descnbed jat. $1, 000. T� ' $1 , 000, $1,200, al{d $1, 3 00 are examp1e5r of base raised in tl;lE( As st. Prof. ,/A ssoc. Prof. and ProfeJi'Sor column s respecti . T he basic differ:e nce between,L� vel v�fy • 2 and Level 3 .Ys the percent increaser/and not the base raise. r - .l i''/ /i/ In structor / Asst. Prof. As FOR BOARD ACTION SUBJECT : 196 9-7 0 Academic Calendar REASON FOR CON SIDERATION B Y THE BOARD : Official adoption of recommended C alendar for the 1969-70 Academic Year as per attachedo BA CKGROUND IN FORMATION : The recommended change in the Cal endar due to apparent oversight and mis unde rstanding of the Critical Path Calendar as adopted during 196 8 fo r the purpose of establishme nt of the Academic Calendaro The recommended revi sion would allow the ne cessary instructi onal time as included in the fir st semester and the normal academic yearo RE COMMEN DED ACTION : That the revision of the Academic Calendar b e approved to make the two semesters of the 1969-70 Academic Year more parallel and all ow inclusion of Sp ring Vacationo A CADEMIC CALENDAR 196 9-70 SECOND SEMESTER Re gistration for S econd Seme ster J ano 28, 29, 30 Classes Begin Febo 2 La st Day fo r Late Re gistration Febo 6 Last Day for Adding Classes Febo 13 La st Day for Refund Febo 27 La st Day for Withdrawals March 13 Mi dterm - Last Day to Make-up Incomplete s March 20 Good Friday March 27 Easter Sunday March 29 * Spring Vacation March 30 - April 3 Classes Resume April 6 Memorial Day May 30 Final Exams J une 1-4 Graduati on June 5 * Sugge sted change 6 .1 . 6 6. LIJ Academic Calendar 1969-1970 FF�ST SClESTER ::ev Faculty Orientation Sept. 2 - 5 All Faculty Report Sept. 8, 9 r� egistration Sept. lC :,ll, 12 Classes Begin Sept. 15 Last Day for Late Registration Sept . 19 La st Jay for Adding Classes Sept . 26 Last Day for Refund Oct. 10 Last Day for \;ithdravmls Oct . 24 :ad term - Las t Day to �!ake-up Incomp letes Oct . 31 Thanksgiving Vacation Nov . 2 7 , 28 Classes Resume Dec . 1 Christmas Vacation Begins Dec . 19 (12 p.m.) Classes r�esume Jan . 5 Final Exams Jan . 19 - 2 3 �-: r:cm;o SU1ESTD\. Re gistration for Second �emester Jan . 28, 2 9 , 30 Classes !3egin Feb . 2 La st Day for Late negistration Feb . 6 Last Day for Adding Classes Feb . 13 La st Jay for Refund Feb . 27 Last Day for hithdrawals !larch 13 � !id terrr: - La st Day to �:ake-up Incomp letes narch 20 Sprinr, 1:acation Uarch 26 - 29 Good Friday Uarch 27 Ea ster Sunday March 29 Classes Resume Harch JO :temorial Day Nay 30 Final Exams June 1 - 4 Graduation June 5 SC!HEF. SESSIO:l (8 \-:EEKS) Registration June 11,12 Classes Begin June 15 Independence Day July 4 Classes Resume July 6 Final Exams August 6, 7 5/13/C/J WILLIAM RAINEY HARPER COLLEGE DIVISION OF MATHEMATICS AND PHYSICAL SCIENC E CA!'WIDATE ROBERT M . BOEKE Physical Sciences , Ma themati cs Pi (Degree, School M.A.T. , 1 966 Northwestern University, Evanston Ye ar Received & Science : 69 sem hrs undergrad .� 3 5 grad sem hrs Semester Hours in Mathemat�cs : 2 5 undergrad ., 20 grad . Well along ·•in Ed . D. program . Subject Field) MAJOR AREAS Phys ics, mathematics (Physics-Math) TEACHING EXPERIENCE Lake Forest High School Sept. , 1968-June, 1969 (Dates of Positions) (Physics) (part-time) .. r- Tri ton College, Northlake Jan. , 1967-June, 1967 7 (Physics) Lane Techni cal High , Chi cago Sept . , 1965-June ; 1966* *This was a half-time teaching "internship " in the M.A.T. program . ( ' 62, ' 63, '64) O�lER EXPERIENCE Appliance Test Lab Technician� ·Frig ida i re, Dayton Set up spectroscopy lab; u.of Dayton Research I ns� Consul tant-Study carrel project Raytheon, Evanston Physics consul tant _, Computer Ass i st. Instr. I�O��ORS & Science Research Associ ates 1961-65 "l:STINCTIONS General Mo �ors Scholarship to Univ. of Dayton Northwestern University Fellowship 196 6 -67 Northwestern University Scholarship 1967-68 .I?EP.S ONAL Age 26 ; married, no children (�.ge, Harital Status, Children, Address) 3321 Culver Street, Evanston, Ill. . Ins tructor · 9, 00. 00 RANK & SAIARY $ 5 REC0!-1:-iENDED BY ---�--��------Department --���· ���-"-·��· �·�����-· ---·------�:�::::t � -- - Dean ___rq� 7���r ��� e4�· +U=.-. �' �{�•------De� FOR OTHER INFORMATION AND REMARKS PLEASE USE THE REVERSE SIDE OF THIS FORM . WILLLNM RAINEY HARPER COLLEGE DIVISION OF L . R .C. - Library CA�::DIDATE Ruth Rupar (Mrs . Robert) .FIE:UO Library PREPARZ\TION Oberlin College B.A. 1959 (Degree, School U. of Illinois MSLS 1960 Ye ar Received & NDEA Institute 1967 Semester Hours in Subject Field) .. MAJOR ARFAS. English Educat1on Social Studies Library Science TEACHING EXPERIENCE 9 years � (Dates of Positions ) Watchung Hills High School , Plainfield , N.J. 9/60 -6/62 Dependent 's School , Schweinfurt, Germany .--9/62-6/64 Dependent 's School , Tokyo , Japan 9/64-6/65 Glencoe Public Schools , Glencoe , Ill. 9/65-6/69 OTHER EXPERIENCE r:O!lORS & National Honor Society , Beta Phi Mu DTSTINCTIONS PEP.SONAL 31 , married , no chi ldren (Age, Marital Status , 818 Mulf�d Street Childran, Address) Evanston ; Ill inois 60202 RANK & SALARY Instructor - $11 , 000 for 9 months RECO:.tMENDED BY Department -=L�i�b�r�a�r�y------���------�------Chairman Dean Vice Pres ident FOR OTHER INFORMATION AND REMARKS PLEASE USE THE REVERSE SIDE OF THIS FORl-1. WILLIAM RAINEY HARPER COLLEGE ALGONQUIN & ROSELLE ROAD S PALATINE , ILLINOIS 60067 ME MORAND UM BOARD OF TR USTEES July 23, 1969 ______T O .DATE _ Reque st of Harold Cunningham Office of the Pre sident rtr":t to return to te aching dutie s FROM �v1 SUBJECT ------(2.,�i ------and ope ning the po s itio n of Dean of Occupational Ed. Attached you will find Mr . Cunningham 's reque st to return to the clas sroom and Dr. Schauer's recomme nd atio n to me imp lementing the reque st. I concur in this reque st and as a result , recomme nd we open the po s ition of D ean of O ccupational Educatio n imme diately. I should like to add that Mr. Cunningham in his initial contractual agreement indic ated that he might be inte rested in returning to the clas s room rathe r than continuing indefinitely in administration. ) '7' �-- . i .- ,- _ __,i ) .e-"t (,-- ,. 01 f'ICL OF DEAf� (>F INSTRUCTI1)N CON FIDENTIAL MEMORANDUM July 18, l 9 6 9 TO: Dr. Lahti FROM : D r. S cha u er SUBJECT : Mr. Harold Cunningham Up on the reque s t and de sire of Mr. Ha rold Cunningham to return to the class room as a full-time t eachin g fa c ulty me mb er effective September 8, 1969, I wi sh to recommend the following: 1. That this request be honored and that Mr. Cunning ham become a full .. time member of the t e a c hin g fa culty effe ctive September 8, 1969, at a rec om.n"lended s a lary of $17, 250. 00; his academic rank would be Professor. 2. That Mr. Cunningham b e retained on a full-ti1ne basis from July l, 1969, through and inc ludin g August 311 1969, to perform such administrati ve duti e s as s pecifi cally assigned and r e que s t e d by yourself or my self. The recon1rne nded rernun e ration for thi s pe riod of tirne is $3, 937. 50 payable in four pay p<� riuds. Alsr;, I would agree that Mr. Cunningham could use the Litle of Dean of Career Prog rarn s for Lh io period of Lirnc. The above recommendations have been di scu ssed with Mr. Cunni ngham a nd a mu tual agreement re sulted from the di scussion. CHS /js . QUALIFICATIONS FOR DEAN OF CAREER PROGRAMS PERS )NA L QUALITIES : 1. Good health and ability to devote considerable energy to the demanding task of maintaining and further developing the Ca reer Programs necessary to meet the needs of the Ha rper College community. 2. Den10nst rated ability to deal effe ctively with leaders in and departme nts of Vocati onal-Te chnical Education and professional s ta ff. 3 . Between 3 5-45 years of age , although the range may vary, depending on qualifications. PROFESSIONA L QUA LIFICATIONS : 1. Doctorate preferred but will conside r a Master's Degree with the appropriate graduate work in engine ering , sciences, business, and/ or related fields. 2. Out standing knowledge of and experience in business, industry and education preferably in a teaching , profes sional, and supervisory capacity.. Proven collegiate teaching experience preferred. 3. Be qualifi ed for vocational certifi cation in Illinois. 4. Be knowledgeable of the latest trends in Vocational-Technical Education. PROFESSIONA L STREN GT HS : 1. A strong commitment to, or a willingne ss to accept the role of the comprehensive con;rrnunity college. , 2. A commitment to the role of Vocational-Technical Education withi n the integrated philosophical concept s of the community colle ge . Ability to coordinate and effectively di rect all of the activiti es of the Career Program area of the community college. 4. �he ability to inspi re, initiate, integrate and di rect new programs in the career areas as needed by the Harper College community. .... - -- PAGE . TWO DEAN OF CA RE ER PRO GRAMS · AN TICIPATED EMPLOYMEN T DATE & SA LARY RAN GE : 1. Employment Date : September 15, 1969 (opening of Fall te.r m 1969) .. 2. Salary Range: $17, 500 - $20, 000, depending up on experience and educational backg round. 3. Application Deadline : September 1, 1969 4. Send resumes, applications and information to: Dr. C. H. Schaue r Vice President of Academic Affairs William Rainey Ha rper College Alg onquin and Ros elle Roads Pala..tine, lllinois 60067 I WILLIAM RAINEY HARPER COLLEGE July 24 , 1969 To : Bo ard of Trustees From : President 's Office Subject : Time Extension to Corbetta 's Construction Contract corbetta Con struction Comp any has requested 20 days time extension . Our architects , Mr . Larocca and Mr . Bonvi llain , have an alyzed th e reque sts for additional time and recommend th at we grant Corbetta Construction comp any a delay to Augu st 20, or an addition al 20 days in the con struction contract completion date . FITCH.. LAROCCA CARINGTON JONES Architect; Pianners 351 East Ohio Stre,�t Chicago 6061 1 Illinois 31 2 15?.7 2474 BOARD INFORMATION Ju ly 16, 1969 Mr.Ma rio R. Egidi Corbetta Construction Company of I lli noi s 875 East Rand Road Des Plaines, Illinois 60016 re: William Rainey Harper College Dear Mr . Egid i : On June 27, 1969 a meeting was held at the offices of the Illinois Building Authority to review the contract completion date with the Corbetta Construction Company and the Ill inois Bui I ding Authority . Present at this meeting were: Mr.Wi lliam Ford , Mr.Ch arles Martini, Mr.Da vid Mc Nulty and Mr. Michael Wiedel of the Ill inois Bu ilding Authority; Mr.Wil l iam Mann , of Will iam Rainey Harper Col l ege; Mr.Ha rry Patterson and Mr.Fr ank Larocca of Fitch Larocca Cari ngton Jones . The original contract comp letion date was July I, 1969. On May 2, 1968, Change Order #6 was issued to increase the contract amount by $84,318 .SO and to increase the contract time limit by 30 days . Since that time, we have experienced a defau lt on .the part of the heating contractor and numerous change order proposals from your office requesting additional funds and increases in contract completion time. Change Order #6 wou ld imply a 30 day time extension for the entire pro ject . We feel that due to the natu re of the change order, it relating primarily to soil conditions not contiguous with the prime structures , its intent was not to grant a 30 day time extension for the entire project, but merely for th e related site · improvements . We also feel that there have been cause for reasonable delays on this project to date that are not the making of the Corbetta Construction Company . We thereby acknowledge and recommend to the Ill inois Bu ilding Authority and the William Rainey Harper College that the contract completion time with th e Corbetta Construction Company be amended to read July 31 , 1969. We are presently evaluating current change order proposals relative to additional money and time extensions . We will make recommendations on each to the Owner and user as they apply to the pertinent areas of the pro ject . You rs very t'l� • 6.-Pt/)Frank L. Larocca � FLL:ch cc: .Mr . W. Mann, Mr.W. Ford , Mr.W. Bonvi llain, Mr.W. Jarvi s , Mr.H. Patterson