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Victorian Athletic League Inc Annual Report 2009

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Victorian Athletic League Inc Annual Report 2009 Victorian Athletic League Inc. VICTORIAN ATHLETIC LEAGUE INC ANNUAL REPORT 2009 1 Victorian Athletic League Inc. CORPORATE DIRECTORY ______________________________________________ Victorian Athletic League Inc ABN 94 382 804 163 Office Location Staircase 6, Level 2, Olympic Boulevard, Olympic Park, Melbourne Phone: (03) 9428 7077 Fax: (03) 9427 9183 Email: [email protected] Postal Address PO Box 2194, Richmond South, Victoria, 3121 Directors George Flack President/Chairman Andrew McManus Vice President Sue Dunbar Paul Connolly Robert Astill Brian Marantelli Noel Rexter Robert Lehmann Angela Wilson Chris Tuohy Administration and Staff Mark Howard Chief Executive Officer Terry O'Donnell Sprint Handicapper Mark O'Brien Distance Handicapper Rick Trusler Chief Steward John Holloway Assistant Steward Nila Blennerhassett Race Recorder Sue Dunbar Wind gauge operator Bill Sutton Starter Matthew Webster Starter Robert Astill Starter Murray MacPherson Starter Maurice Campbell Starter Graeme Humphries Starter Gary Mahon Starter Ian Cox Transport Joy Cox Colours Lawyer Auditor Brown & Co E taxation Accounting and Financial Services Level 3, 1 Collins St Level 1, 980 Main Rd Melbourne Victoria 3000 Eltham Victoria 3095 2 Victorian Athletic League Inc. ANNUAL GENERAL MEETING SEASON 2008 - 2009 SUNDAY JULY 26th 2009 MELBOURNE BACKSTAGE ROOM Commencing at 10.00 am For a 10.30 Start 3 Victorian Athletic League Inc. 1 Opening and Welcome 2 Voting Eligibility 3 Apologies and Attendance 4 Acceptance of 2008 Minutes 5 Copy of the 2008 Minutes 6 Reports 6.1 President's Report 6.2 Chief Steward's Report 6.3 Sprint Handicapper's Report 6.4 Distance Handicapper's Report 6.5 Chief Executive Officer's Report 7 Constitutional Motions 8 Life Membership Award 9 Vale 10 Presentation of Awards 11 Election of Directors 12 Calendar 13 General Business 14 Finance Reports 15 Forum 16 Lunch 4 Victorian Athletic League Inc. 1 OPENING AND WELCOME 2 VOTING ELIGIBILITY ARARAT, BALLARAT, BURRAMINE, BENDIGO, DANDENONG, GEELONG, KEILOR, MARYBOROUGH, MELBOURNE, NORTHCOTE, NOBLE PARK, CRICKET WILLOW, RYE, RINGWOOD, SANDRINGHAM, STAWELL, ST BERNARDS, ST ALBANS, TERANG, VRTA, WANGARATTA 3 APOLOGIES AND ATTENDANCES Apologies - Terry O'Donnell, John Holloway 4 ACCEPTANCE OF 2008 MINUTES A copy of those minutes is included in this document for your information. 5 Victorian Athletic League Inc. Minutes of the 2008 Annual General Meeting Held at Olympic Park, Lightning Lounge Melbourne 1 Opening and Welcome Meeting opened at 10.30am 2 Voting Eligibility Ararat, Ballarat, Burramine, Bendigo, Casey Scorpions, Cricket Willow, Dandenong, Geelong, Keilor, Maryborough, Northcote, Noble Park, New Zealand, Ringwood, Rye, Sandringham, Stawell, St Bernard's, Terang, VRTA, Wangaratta 3 Apologies and Attendance Present Steve Hocking Bendigo Frances Connell Burramine Pat Connell Burramine Adrian Tinetti Daylesford Anton Mahony Keilor Rick Dunbar Northcote Bill Sutton Noble Park Max Martin Maryborough Bob Woodbridge Ringwood Brian Morgan Ringwood Bob Wishart Sandringham David Haigh VRTA Greg Strano Wangaratta Greg O'Keefe Wangaratta Ian Lawrie Stawell Peter Donovan Stawell Terry O'Donnell Handicapper Rick Trusler Chief Steward Mark O'Brien Handicapper Hugh Peucker Life Member George Flack President Graeme Ireland Vice President Sue Dunbar Director Andrew McManus Director Robert Astill Director Angela Wilson Director Brian Marantelli Director Noel Rexter Director Wally Meechan Director Mark Howard CEO John Henry Observer Tom Burke Observer David Gynther Athletics Australia Apologies Geelong, Terang, Casey, Ballarat, Ararat, John Holloway, Rob Lehmann. Apologies Accepted Moved Ringwood Seconded Bendigo Carried 6 Victorian Athletic League Inc. Acceptance of 2007 Minutes Moved Bendigo Seconded Northcote Carried Meeting Suspended The meeting was suspended as David Gynther from Athletics Australia gave a talk to the clubs in relation to permits for their meetings. David explained that AA planned on introducing permits for running meetings to all athletic organisations across the country. Some VAL members expressed their concern that AA may have some controlling rights of VAL meetings. A cost for the permits will be free. Some members expressed concern that a cost may be implemented in the future. Generally the main concern from the VAL perspective is that AA would have too much control of the VAL meetings. The advantages to the permits is that the VAL will be officially linked to Athletics Australia which would have many positives to it. David Gynther will be forwarding further information to the clubs in the next couple of weeks. Meeting re-opened at 11.15pm Reports Reports 6.1 Presidents Report, Report 6.2 Chief Stewards, 6.3 Sprint Handicappers, 6.4 Distance Handicapper and 6.5 Chief Executive Officers Report were all presented to the gallery. Moved Ringwood Seconded Northcote Carried Constitutional Motions There were no Constitutional Motions put forward 7 Victorian Athletic League Inc. Vale Daniel "Keith" Smith Charlie Booth Jack Trusler Stewart Bradley Robert Ward A minutes silence was observed to remember those lives and their contribution to our sport. Presentation of Awards A Life membership award was presented to Graeme Ireland. A certificate of appreciation award was presented given to Robert Irvine, the Stawell Athletic Club received the award on behalf of Robert. Election of Directors There were two new nominations for the board. • Paul Connolly • Chris Tuohy Angela Wilson will continue as the VRTA rep on the board and Robert Astill, Robert Lehmann and Wally Meechan put themselves up for re-election. Graeme Ireland has stood down from the board. Robert Astill, Chris Tuohy, Paul Connolly and Wally Meechan gave a two minute speech on why they should be re-elected. Andrew McManus read a statement on behalf of Rob Lehmann who was an apology from the meeting. A secret ballot vote then took place. The scrutineers were Mark Howard, George Flack and Andrew McManus After the votes were counted the following candidates were elected to the board. Robert Astill Paul Connolly Rob Lehmann Chris Tuohy Wally Meechan was commended by the chairman for his 17 years service to the board. 8 Victorian Athletic League Inc. Calendar The only issue with the current calendar is the weekend of the 21st February where we have 3 meetings clashing New Zealand, Keilor and Noble Park. Keilor and New Zealand are locked into Saturday 21st February. Noble Park will be accessing their options but are not keen to run back to back with Keilor. General Business Working with Children Terry O'Donnell explained the Government's change of policy concerning working with children and how it will affect VAL clubs from June 2009. More information will be released to clubs as it comes to hand. Results Max Martin presented his case for the publishing of results for each VAL meeting to be published in the Herald-Sun. Max passed the contact details onto Rick Dunbar for Nila, who will use this contact to hopefully gain some exposure for the VAL. Finance Reports The VAL reported a $3,126 profit the last financial year - The profit and loss statement, balance sheet and cash flow statement were presented to the clubs. Moved Northcote Seconded Keilor Carried Election of President to the board George Flack was elected President of the board Moved Robert Astill Seconded Brian Marantelli Carried Election of Vice-President Andrew McManus was elected Vice-President Moved Angela Wilson Seconded Robert Astill Carried 9 Victorian Athletic League Inc. 6 REPORTS 6.1 President's Report 6.2 Chief Steward's Report 6.3 Sprint Handicapper's Report 6.4 Distance Handicapper's Report 6.5 Chief Executive Officer's Report 6.1 President's Report In tabling this year’s President’s Report I felt it important to mention that the Board and its CEO have taken the VAL light years ahead of where the Board was positioned 6 years ago when I joined to now be financially comfortable amongst other things. Much has been achieved in the past 12 months from Succession Plans to Strategic Plans covering areas such as Membership, Governance, Financial, Administration, Relations, Clubs, Rules & Regulations and Reviews of Annual reports and previous Strategic Plans. There is still more to do in areas of accreditation by working with local TAFE Colleges to bring about a standard and a professional aspect to sport not already there. Your Board Members and CEO work diligently behind the scenes on a regular daily basis as evidenced by the huge volumes of email flicking between one another. Board meetings each month constantly review the Strategic Plans winter or summer – it’s no different. A special thank you goes to each of the Board Members for the selfless desire to put into the sport their “all” sometimes under extremely difficult situations balancing their own lives with the situational duties that their Board Member role dictates. The Board introduced an extreme temperatures policy in view of the unprecedented high temperatures experienced during January and February 2009 with the Chief Steward having the power to defer or cancel an event due to this or any other natural disaster that may ensue. Black Saturday 7th February 2009 being a prime example whereby the commencement of the St Albans meeting was delayed. Special mention must be made of the staff appointed by the Board including all Stewards, Handicappers, ground staff and volunteers all ably supported by a motivated and hard working CEO in Mark Howard who has been with the VAL 4 years. I wish to thank each and every one of them for their tireless work often under some very ordinary circumstances especially when breakdowns in equipment occur on meeting day. 10 Victorian Athletic League Inc. The Board and CEO have had to put up with some quite “ordinary” problems that have taken up inordinately lengthy periods of time, resources and sometimes at an extreme self-sacrifice due to a rather immature minority. One of the notable achievements during my time on the VAL Board has been the establishment of the franchise arrangement with Cook’s Gardens Reserve in Wanganui NZ.
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