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County Council Agenda Wednesday, January 4, 2017 - 9:30 A.M

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County Council Agenda Wednesday, January 4, 2017 - 9:30 A.M County of Peterborough County Council Agenda Wednesday, January 4, 2017 - 9:30 a.m. Council Chamber, County Court House Page 1. Call To Order 2. Moment of Silent Reflection 3. Moment of Silence (if required) 4. Roll Call 5. Adoption of Agenda Be it resolved that County Council adopts the agenda as circulated. 6. Declaration of Pecuniary Interest 7. Adoption of Minutes 9 - 39 Be it resolved that County Council adopts the minutes of the Regular County Council meeting of December 16, 2016 as circulated. Minutes 8. Delegations, Petitions and Presentations a. 9:35 a.m. Sally Saunders, Clerk Re: Oath of Office of Deputy Warden Mary Smith Be it resolved that County Council receives the delegation from Sally Saunders, Clerk concerning the Oath of Office of Deputy Warden Mary Smith. b. 9:45 a.m. Randy Mellow, Chief, PCCP and Warden Re: Long Service Awards to PCCP employees - Years 12, 20 and 30 Be it resolved that County Council receives the delegation from Randy Mellow, Chief, PCCP and Warden Joe Taylor regarding the presentation of Long Service Awards. 41 - 62 c. 9:55 a.m. Page 1 of 203 County of Peterborough County Council - Regular Meeting Agenda Wednesday, January 4, 2017 Page Bill Lockington, EMM Government Division Chair, Hospice Peterborough Re: Hospice Peterborough 2017 Budget Requirements Be it resolved that County Council: 1. Receives the delegation from Bill Lockington, EMM Government Division Chair, Hospice Peterborough regarding the Hospice Peterborough 2017 Budget Requirements. 2. Refers the financial requests to the 2017 County of Peterborough budget deliberations. Presentation Newsletter - December, 2016 Letter from Hospice Peterborough dated December 20, 2016 63 - 82 d. 10:05 a.m. (25 Minutes) Stephen Seller, Municipal Advisory, Municipal Services Office – East, Ministry of Municipal Affairs and Housing Re: 2015 Financial Indicator Review (FIR) Be it resolved that County Council receives the presentation of Stephen Seller, Municipal Advisor, Municipal Services Office - East, Ministry of Municipal Affairs and Housing regarding 2015 FIR Review. Presentation FIR Spreadsheet 9. Staff Reports for Information Only 83 - 87 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Financial Indicator Review Recommendation: Receive for information. Report Appendix A 89 - 91 b. Finance Report prepared by: Yvette R. Peplinskie, Deputy Treasurer and Chris Allen, Purchasing Coordinator Re: Purchasing Awards - December, 2016 Recommendation: Receive for information. Report 93 - 106 c. Administration - Clerk's Division Report prepared by: Katie McLean, Administrative Services Page 2 of 203 County of Peterborough County Council - Regular Meeting Agenda Wednesday, January 4, 2017 Page Assistant Re: Correspondence Report Recommendation: Receive for information. Correspondence Report Letter from AMO dated December 15, 2016 re 2017-18 Strategic Objectives AMO Watch File - December 15, 2016 City of Peterborough Memorandum dated December 16, 2016 City of Peterborough Stats Report 10. Referrals 11. Staff Reports 107 - 112 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Farm Tax Ratio Be it resolved that the Farm Tax Ratio for the County of Peterborough remain at 25% of the residential rate. Report Appendix A 113 - 126 b. Public Works - Engineering and Design Re: Amendment to Load Limits on Bridges By-law No. 2015-79 Whereas inspections of County structures have demonstrated the need to maintain/establish load restrictions for vehicles passing over certain bridges to be regulated through the endorsement of a County By-law necessary to limit the gross vehicle weight of any vehicle passing over a bridge; Now therefore be it resolved that the Clerk be directed to prepare a By-law to amend By-law 2015-79 to that effect and that the Clerk be directed to notify the Ontario Provincial Police, School Boards and affected agencies. Report By-law 2015-79 - Load Limits on Bridges Schedule A Schedule B 127 - 130 c. Patti Kraft, Director of Human Resources Re: Health and Safety Policy Page 3 of 203 County of Peterborough County Council - Regular Meeting Agenda Wednesday, January 4, 2017 Page Be it resolved that the Health & Safety Policy, HR-30, be approved and adopted by By-law. Report Policy 12. Correspondence - Action Items 131 - 134 a. Town of Richmond Hill resolution dated December 9. 2016 Re: A Bank for Everyone - Support Postal Banking Be it resolved that County Council receives/supports the Town of Richmond Hill's resolution dated December 9, 2016 encouraging the Federal Government to: 1) Review the Banking Act to allow postal banking at Canada Post; and 2) Amend the Canada Post Act of 1981 to allow postal banking at Canada Post; and 3) Instruct Canada Post to add postal banking as a service, with a mandate for financial inclusion either as a stand-alone bank or in cooperation with other financial organizations which may include the Business Development Bank of Canada (BDC); and 4) Instruct Canada Post to add postal banking, with a mandate for financial inclusion. Resolution 135 - 136 b. Township of Hornepayne resolution dated December 7, 2016 Re: Municipal Fire Department Infrastructure Be it resolved that the County Council receive/supports the Township of Hornepayne's resolution dated December 7, 2016 petitioning the Provincial Government to recognize the municipal fire service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Government's Infrastructure Strategy to Move Ontario Forward. Resolution 137 - 199 c. Township of Cavan Monaghan letter dated December 12, 2016 Re: Request to implement Parking By-law Amendments on King Street and Tupper Street in Millbrook Be it resolved that County Council: Page 4 of 203 County of Peterborough County Council - Regular Meeting Agenda Wednesday, January 4, 2017 Page 1. Receives the Township of Cavan Monaghan's letter dated December 12, 2016 requesting the County establish a By-law to implement a Parking By-law amendment on King Street and Tupper Street in Millbrook. 2. Refers this matter to the Director of Public Works. Letter Report d. Ontario Good Roads Association (OGRA) Re: Delegation Requests (Deadline to submit requests is Friday January 27, 2017) Be it resolved that County Council directs staff to make delegation requests to the Provincial Ministers on the subject matters noted below and should the delegation requests be approved by the Ministry, the Councillors and staff noted below, attend the Ministerial delegation during the OGRA Conference being held in Toronto, Ontario from February 26 - March 1, 2017: Ministry Subject Councillor/Staff Contact Name 13. Committee Reports 201 - 202 a. Immediate Past Warden Councillor J. Murray Jones Nominating Committee Re: Minutes of December 15, 2016 Be it resolved that County Council receives and adopts the Nominating Committee meeting minutes of December 15, 2016. Minutes 14. Liaison Reports from External Committees, Boards and Agencies 15. Resolutions 16. Notices of Motion 17. New Business Page 5 of 203 County of Peterborough County Council - Regular Meeting Agenda Wednesday, January 4, 2017 Page 18. Closed Session Under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, S. 239(2) to consider: (a) the security of the property of the municipality or local board (b) personal matters about an identifiable individual, including municipal or local board employees (c) a proposed or pending acquisition or disposition of land by the municipality or local board (d) labour relations or employee negotiations (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (g) a matter in which of which a council, board, committee or other body may hold a closed meeting under another Act. 19. Rise from Closed Session With/Without a Report 20. Adoption of Amended Agenda to Add Closed Session Items Being Reported 21. Reading and Passing of By-laws a. (Subject to Council Approval) A By-law to adopt Health and Safety Policy HR-30 and to repeal By-law No. 2016-01. (Refer to Staff Report Item 11.c.) (By-Law No. 2017-01) b. (Subject to Council Approval) A By-law to confirm the appointment of Councillor Mary Smith as Deputy Warden for the County of Peterborough effective December 16, 2016 to and including November 30, 2018. (By-law No. 2017-02) c. (Subject to Council Approval) A By-law to amend By-law No. 2015- 79, being a by-law to restrict the weight of vehicles passing over a bridge (Load Limits on Bridges By-law) (Establish load restriction for Westwood Bridge). (Refer to Staff Report Item 11.b.) (By-law No. 2017-03) Page 6 of 203 County of Peterborough County Council - Regular Meeting Agenda Wednesday, January 4, 2017 Page 22. Confirming By-law Be it resolved that County Council passes the confirming by-law to adopt, ratify and confirm the actions of Council at today’s meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by-law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. 23. Future Meeting Schedule 203 Future Meeting Schedule January - March, 2017 Future Meeting Schedule 24. Adjournment Page 7 of 203 Page 8 of 203 County of Peterborough Meeting of County Council Minutes Friday, December 16, 2016 1. Call To Order A quorum of Council being present, Warden Taylor called the meeting to order at 9:32 a.m. 2. Moment of Silent Reflection The Warden invited Councillors to observe a moment of silent reflection. 3. Moment of Silence (if required) 4. Roll Call The Clerk conducted the roll call. Present: Warden Joe Taylor (Otonabee-South Monaghan), Councillors Rodger Bonneau (Asphodel-Norwood), John Fallis (Cavan Monaghan), Ronald Gerow (Havelock- Belmont-Methuen), Doug Hutton (North Kawartha), J.
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