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Student Transportation Services TORONTO STUDENT TRANSPORTATION GROUP Public Agenda Wednesday February 13th, 2013 10am – 12pm 5050 Yonge St John Del Grande Gerri Gershon Angelo Sangiorgio Vidyia Rego 1 | Page Blank 2 | Page 2 I. Call to order II. Roll call III. Approval of the Agenda IV. Approval of Minutes (pg. 4-6) V. Feedback from Trustee Workshop A. Summary Information (pg. 7-18) VI. New business - actionable B. TSTG Quorum and Meeting Dates (pg. 19) C. TSTG Temporary Human Resources (pg. 20) VII. New business – informational D. TSTG Annual Report (pg. 21-50) E. Readiness for 2nd E&E Review - added VIII. Reports or Information for Board Committees IX. Communications Transportation of Aboriginal Students Status of Consultants Report X. Pending Items (pg. 51) XI. Date of Next Meeting XII. Adjournment 3 | Page 3 Toronto Student Transportation Group Committee Meeting Wednesday October 10th, 2012 2 Trethewey Dr, York Room Present G. Gershon B. Poplawski A. Sangiorgio Staff K. Hodgkinson The meeting was called to order at 10:25AM Roll Call was taken by today’s chair Trustee Gershon – V. Rego was absent. Moved by Trustee Poplawski that the agenda as amended be approved. Carried Moved by A. Sangiorgio that the minutes as presented be approved. Carried Rising out of the minutes the Committee would like to see a pending list added to the agenda and confirmation of secondary school students helping to facilitate a first rider program. Moved by Trustee Poplawski that the report regarding TSTG Transportation Protocols be received with the following direction to staff to: 1. convene a working group consisting of School Principals, Academic Superintendents, and parents to review and provide input on the operational policy manual. 2. that the section on policy comparisons be removed from the start of the manual and added as an appendix. 3. Clarify with the Ministry the purpose of non-transportation policy summary. 4. that a general communication protocol be added. Carried Moved by A. Sangiorgio that the report regarding the TSTG Technology plan be approved with direction to bring back scope of work for approval prior to release. Carried 1 | Page 4 Moved by A. Sangiorgio that the report on the TSTG Strategic Plan be received with direction to: 1. establish a trustee workshop and include strategic plan as discussion item 2. provide a snapshot of survey questions and agenda prior to release to trustees 3. include a history of transportation in Toronto, E&E review, and short presentation as part of workshop. Carried Moved by Trustee Poplawski that the report on TSTG – Bell Time Protocol be approved with direction to staff to: 1. Prepare a report for the TDSB & TCDSB recommending the change to the bell time process and procedures. Carried Moved by A. Sangiorgio that the report on the TSTG Policy Harmonization be received with direction to staff to: 1. address at the trustee workshop. Carried Moved by Trustee Poplawski that the report on E&E Review Timelines be amended and that; 1. the letter outlining the E&E review be submitted by the co-chairs with the removal of the Board logos and specific costing data showing savings through integrated transportation service. 2. the issue of policy change and timing of E&E review be discussed at the Trustee workshop. Carried Moved by A. Sangiorgio that the report on Professional Development be approved and that; 1. where possible transportation staff should have equal opportunity to professional development opportunities 2. get clarification on current travel restrictions at the TDSB. Carried Moved by Trustee Poplawski that the report on the TSTG Branding be approved. Carried Moved by Trustee Poplawski that the report on Legal Services be approved with direction to staff to; 1. follow BPS directive in securing bids 2. provide a recommendation report once a firm is selected. Carried 2 | Page 5 Moved by A. Sangiorgio that the report on TSTG Separate Legal Entity be approved with direction to staff to; 1. provide as discussion topic at trustee workshop. Carried Moved by Trustee Poplawski that the Communication regarding Transportation of Aboriginal Students be deferred to next meeting. Carried Moved by A. Sangiorgio that the Communication regarding Metrolinx/Green Canada STP Facilitator be received with direction to staff to: 1. discuss with Board staff the possibility of securing a STP facilitator either through direct hire or contract position with Green Communities. Carried A. Sangiorgio moved for adjournment at 12:20pm. Carried _______________ _________________ Co-Chair Secretary _______________ Date 3 | Page 6 Hodgkinson, Kevin (Transportation) To: Hodgkinson, Kevin (Transportation) Subject: FW: Transportation Consortium Trustee Workshop - January 29th, 2013 TCDSB Attachments: TSTG Trusttee Workshop Agenda January 2013.pdf; Toronto Student Transportation Group Trustee Workshopbxw.pptx; Safety Hazards as approved.PDF; E&E Review - TSTG presentation.pdf; B9 Memo User Fees-E.PDF; TDSB Operational Proceedures.pdf; 2011 Jun 22 Consortia E&E Review Summaries.pdf !"# $%&"' ( )* + , , - "' * $ . ! / + 0- + 1 0 0 2 +3(0 ,!+4 !+45 106 ( '& 47808 ,* )* 01 0 4 %&"")* , + 0 4 ) From: Sangiorgio, Angelo (Associate Director of Planning and Facilities) Sent: Sunday, December 16, 2012 12:41 PM To: Trustees (With Staff) Cc: Director's Council; Education Council; Volek, John (Planning Services) ([email protected]); Rego, Vidyia Subject: FW: Transportation Consortium Trustee Workshop - January 29th, 2013 This message is being sent on behalf of the Toronto Student Transportation Group (TSTG) Governance Committee: 1 + 9 + : 4;%7 $%&"'% ! #/'&</"= 1 1 7 $ + ;"2$ %&"'$ 4 > Toronto Student Transportation Group /?? ?? + + 1 Angelo Sangiorgio Associate Director, Planning and Facilities Toronto Catholic District School Board 80 Sheppard Avenue East Toronto, Ontario M2N 6E8 Phone: (416) 222-8282 ext. 2349 Fax: (416) 512-3432 E-mail: [email protected] Web site: www.tcdsb.org CONFIDENTIALITY: This e-mail message (including attachments, if any) is confidential and is intended only for the addressee. Any unauthorized use or disclosure is strictly prohibited. Disclosure of this e-mail to anyone other than the intended addressee does not constitute waiver of privilege. If you have received this communication in error, please notify us immediately and delete this. Thank you for your cooperation. This message has not been encrypted. Special arrangements can be made for encryption upon request. 2 8 CONSORTIA E&E REVIEW RESULTS Overall Rating Effect on deficit Boards Effect on surplus boards High Reduce the gap by 100% (i.e. eliminate the gap) No in-year funding impact; out-year changes are to be determined Moderate-High Reduce the gap by 90% Same as above Moderate Reduce the gap by 60% Same as above Moderate-Low Reduce the gap by 30% Same as above Low Reduce the gap in the range of 0% to 30% Same as above % of Consortium Policies & Routing & Surplus Revised E&E Site Contracts Overall E&E Surplus E&E Date Consortia Name Geographic Area Management Practices Technology (Deficit) Surplus Adjustment Phase # Rating Rating (Deficit) Rating Rating Rating Attributed to (Deficit) the Consortium Windsor-Essex Student Transportation Services City of Windsor, & stretching 2008/09 • Greater Essex County District School Board (9, B66028) • $78,914 • 100% • $78,914 • $0 from Lake Erie in the south, to Moderate 3C Feb 2010 1 • Windsor-Essex Catholic District School Board (37, B67024) the US border in the west, Lake Moderate-Low Moderate Moderate-High Moderate-Low • $515,860 • 100% • $515,860 • $0 (60%) • Conseil scolaire de district du Centre Sud-Ouest (58, B66303) St. Clair in the north, & Chatham- • $329,427 • 1.29% • $4,250 • $0 • Conseil scolaire de district des écoles catholiques du Sud-Ouest (63, B67300) Kent County to the east • ($1,095,592) • 43.24% • ($473,734) • $284,240 Chatham Kent & Lambton Administrative School Services 2007/08 • Lambton Kent District School Board (10, B66036) Grand Bend to Wheatley, & Moderate-High • $99,264 • 100% • $99,264 • $0 2B Jan 2009 2 High High High Moderate • St. Clair Catholic District School Board (39, B67040) Sarnia to Duart (90%) • $232,895 • 100% • $232,895 • $0 • Conseil scolaire de district du Centre Sud-Ouest (58, B66303) • ($489,907) • 0.19% • ($947) • $853 Southwestern Ontario Student Transportation Services Elgin County, Middlesex 2009/10 Moderate-High 4 Oct 2010 3 • London District Catholic School Board (38, B67032) County, Oxford County, & the Moderate-High Moderate-High Moderate-High Moderate • $646,529 • 100% • $646,529 • $0 (90%) • Thames Valley District School Board (11, B66044) City of London • ($1,066,526) • 100% • ($1,066,526) • $959,873 Huron Perth Student Transportation Services From Listowel & Wingham in the 2008/09 • Avon Maitland District School Board (8, B66010) north, to Centralia & St. Mary’s in Moderate-High • ($946,906) • 100% • ($946,906) • $852,215 3B May 2009 4 • Huron-Perth Catholic District School Board (36, B67016) the south, Lake Huron in the Moderate-High Moderate-High Moderate-High Moderate • ($261,925) • 100% • ($261,925) • $235,733 west, to Shakespeare/New (90%) Hamburg in the east Student Transportation Service Consortium of Grey-Bruce From Tobermory in the north, to 2007/08 • Bluewater District School Board (7, B66001) Lucknow in the south, & from Moderate-Low • $178,390
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