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THE CITY of NEW YORK DEPARTMENT of PARKS & RECREATION Michael R

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THE CITY of NEW YORK DEPARTMENT of PARKS & RECREATION Michael R THE CITY OF NEW YORK DEPARTMENT OF PARKS & RECREATION Michael R. Bloomberg, Mayor Adrian Benepe, Commissioner REQUEST FOR PROPOSAL The City of New York is committed to achieving excellence in the design and construction of its capital program, and building on the tradition of innovation in landscape architecture and architecture that has of contributed to the City's prestige as a global destination. As part of this effort, the Department of Parks & Recreation is pleased to announce the following contracting opportunity: GOLF COURSE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE CONSTRUCTION OF A TOURNAMENT-QUALITY GOLF COURSE AT FERRY POINT PARK IN THE BOROUGH OF THE BRONX PIN #: 8462008X126S01 AUTHORIZED AGENCY CONTACT PERSON Proposers are advised that the Authorized Agency Contact Person for all matters concerning this Request for Proposals is: Name: Grace Fields-Mitchell Title: RFP Project Manager Mailing Address: City of New York, Parks & Recreation Olmsted Center, Room 61 Flushing Meadows-Corona Park Flushing, New York 11368 Telephone #: (718) 760- 6687 Fax #: (718) 760- 6884 E-Mail Address: [email protected] City of New York Parks & Recreation Capital Projects The Arsenal Olmsted Center Central Park Flushing Meadows-Corona Park New York, NY 10021 Flushing, NY 11368 Adrian Benepe Mary F. Pazan Commissioner Chief of Management Services (718) 760-6789 [email protected] REQUEST FOR PROPOSALS CONSULTANT REQUIRED FOR GOLF COURSE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE CONSTRUCTION OF A TOURNAMENT-QUALITY GOLF COURSE AT FERRY POINT PARK IN THE BOROUGH OF THE BRONX PIN #: 8462008X126S01 ---------------------------------------------------------------------- AGENCY HEAD CERTIFICATION - IMPLEMENTATION OF LOCAL LAW 35 The City of New York Parks and Recreation has determined that the contract to be awarded through this solicitation will not directly result in the "displacement" of any agency employee, as defined by Local Law 35 to mean "any employment action that results in a reduction in the number of funded positions, including but not limited to, those resulting from the layoff; demotion; bumping; involuntary transfer to a new class, title, or location; time based reductions, or reductions in customary hours of work, wages, or benefits of any city employee." S/ Mary F. Pazan, ACCO Date REQUEST FOR PROPOSAL Golf Course Design and Construction Management Services for the Construction of a Tournament-Quality Golf Course at Ferry Point Park in the Borough of the Bronx PIN #: 8462008X126S01 TABLE OF CONTENTS: SECTION I TIMETABLE SECTION II SUMMARY OF THE REQUEST FOR PROPOSALS SECTION III SCOPE OF SERVICES SECTION IV FORMAT AND CONTENT OF THE PROPOSAL SECTION V PROPOSAL EVALUATION AND CONTRACT AWARD PROCEDURES SECTION VI GENERAL INFORMATION TO PROPOSERS ATTACHMENT A PROPOSAL COVER LETTER ATTACHMENT B PROPOSAL CHECKLIST ATTACHMENT C PROPOSED LIST OF SUB-CONSULTANTS ATTACHMENT D PROPOSED STAFFING PLAN ATTACHMENT E NOTICE TO ALL PROSPECTIVE CONTRACTORS ATTACHMENT F SCHEDULE B: SUBCONTRACTOR UTILIZATION ATTACHMENT G PLAN/WAIVER APPLICATION ATTACHMENT H DOING BUSINESS DATA FORM ATTACHMENT I DRAFT CONSULTANT CONTRACTS ATTACHMENT J ACKNOWLEDGMENT OF ADDENDA ATTACHMENT K DIRECTIONS TO OLMSTED ATTACHMENT L PERFORMANCE EVALUATION FORM DPR Design Excellence RFP-FPP Golf Course Design & Construction Management Services Page 1 of 25 PREFACE This Request for Proposals (RFP) will utilize a two-stage process in order to select a Golf Course Design and Construction Management Consultant. The Department of Parks and Recreation (DPR) encourages potential proposers to include subcontractors and/or to form joint ventures, as appropriate, to ensure that their respective Project teams are able to provide the full range of services described in the RFP. In Stage One, proposers will submit the materials prescribed in Section IV, that document proposers’ ability to act as a Golf Course Design and Construction Management Consultant for the Project that is the subject of this RFP. Based on an evaluation of these materials, DPR will establish a short list of proposers to be further considered in the second stage of the process. In Stage Two, the short-listed proposers only will be asked to submit technical proposals. The Stage Two technical proposals will be evaluated on the basis of the proposer’s conceptual design plan for the project and the proposer’s ability to carry out the Project on schedule and within budget. SECTION I - TIMETABLE A. Release Date of this Request for Proposals: January 11, 2008 Notices of the RFP release will be published in The City Record and mailed to vendors on the appropriate Citywide bidders lists. The RFP, together with copies of the other relevant documents referenced herein, will be available for pick-up from the Authorized Agency Contract Person. The full text of the RFP and the referenced documents are also posted on the DPR web site at http://www.nyc.gov/parks. B. Anticipated RFP Schedule: The following is the anticipated schedule for receipt, evaluation, and selection of proposals. This is an estimate and is provided for planning purposes only: a) Week 1: Proposals due b) Week 2: Short list evaluations completed and follow-up questions/BAFO requests distributed to short list firms c) Week 5: Award consultant contract d) Week 14: Registration of consultant contract C. Pre-Proposal Conference: There will be a recommended on-site proposer Meeting and Site Tour on Friday, February 8, 2008 @ 11:00am. We will be meeting at the proposed golf course site, at the Ferry Point Park entrance gate on the east side of the Whitestone Bridge toll plaza. If you are considering responding to this RFP, please make every effort to attend this Meeting and Site Tour. D. Proposal Submission Deadlines: Stage One Submissions: Stage One Submissions (1 original and 5 copies) shall be delivered on or before 4:00 PM on Friday, March 7, 2008. Stage Two Submissions (Applicable to Stage One Short-Listed Proposers Only): Stage Two Submissions (1 original and 5 copies) shall be delivered on or before 4:00 PM, on a date to be determined. The Stage Two Submission shall consist of TWO separate clearly marked, sealed packages containing the following: (1) the Technical Proposal (1 original and 5 copies) and (2) the Fee Proposal (1 original and 5 copies). Proposers should hand deliver both the Stage One and Stage Two (if Short-Listed) Submissions to the contact person at the location listed below. DPR Design Excellence RFP-FPP Golf Course Design & Construction Management Services Page 2 of 25 a) The submissions should be hand delivered on or before 4:00 PM, on Friday, March 7, 2008 to the address cited in “c”, below. See Attachment K for directions. b) The exterior of each inner envelope and the outer envelope enclosing the proposal should be labeled with the title of the RFP. c) The outer envelope should be addressed as follows: ----------------------------------------------------------------------------------------------------------------- FROM: Proposer Name/Address TO: City of New York Parks & Recreation Olmsted Center, Room 61 Flushing, Meadows-Corona Park Flushing, New York 11368 Attention: Grace Fields-Mitchell, Consultant Procurement GOLF COURSE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE CONSTRUCTION OF A TOURNAMENT-QUALITY GOLF COURSE AT FERRY POINT PARK IN THE BOROUGH OF THE BRONX P.I.N.: 8462008X126S01 DATE OF ISSUE: January 11, 2008 RESPONSES DUE: March 7, 2008 ----------------------------------------------------------------------------------------------------------------- d) Respondents should be responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the information required in item “c” above, appears on the outer envelope used by such service. e) Respondents are advised to allow extra time for delivery to Olmsted Center, to ensure that the proposals are received before the deadline. E-mailed or faxed proposals will not be accepted by the Agency. Proposals received at this Location after the submission deadline are late and shall not be accepted by the Agency, except as provided under New York City’s Procurement Policy Board Rules. If you have a physical disability and cannot deliver your proposal to the Olmsted Center, please contact the Authorized Agency Contact Person at least 48 hours prior to the deadline and special arrangements will be made for you. E. Inquiries: In the event a proposer requires an explanation regarding the meaning or interpretation of this RFP, a request for such should be made in writing no later than one week prior to the submission date prescribed in the RFP. Requests should be made to the Agency Authorized Contact person. E-mail or inquiries sent by facsimile will be accepted. Substantive responses will be issued in writing as addenda to the RFP. They will be mailed to those who pick up the RFP from DPR, emailed to those who download the RFP from the DPR website, and posted at http://www.nyc.gov/parks. If you have a hearing impairment, please call 212-504-4115 (toll free) and leave a message on the Telecommunication Device for the Deaf (TDD). DPR Design Excellence RFP-FPP Golf Course Design & Construction Management Services Page 3 of 25 SECTION II - SUMMARY OF THE REQUEST FOR PROPOSALS A. Summary of the Project: The City of New York (the City) acting by and through DPR requests proposals for golf course design and construction project management services in connection with the construction of an 18-hole golf course and ancillary facilities (the “Project”) on a 195 acre site within Ferry Point Park in the Bronx (the “Site”). DPR encourages potential proposers to include subcontractors and/or to form joint ventures, as appropriate, to ensure that their respective Project teams are able to provide the full range of services described in the RFP. Ferry Point Park represents one of the largest pieces of undeveloped parkland in New York City, and one of the greatest opportunities for augmenting the City’s recreational resources. The Site, built upon a discontinued landfill, is bounded by Westchester Creek, the East River, Schley Avenue, Emerson Avenue and abuts the Whitestone Bridge.
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