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Action Items August 2020

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Action Items August 2020 TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC) WEB BASED / ONLINE GENERAL MEETING Thursday, AUGUST 6, 2020 Meeting Time: 10:00 a.m. - 11:30 a.m. AGENDA REGISTER HERE https://tbacaugustmeeting.eventbrite.com During this current period of minimizing health risks and promoting personal and regional safety, our in-person general meeting for June is cancelled. However, we are providing a web-based on-line meeting to comply with Mayor Garcetti’s “Safer at Home” initiative. The purpose of this meeting is to provide information that may be helpful in supporting small businesses. Please click on the link below and join the discussion at the time above. This is a free on-line meeting and it is open to the public. # Topic and Presenter(s) Purpose and Process I Call to Order II Safety & Security Briefing Introductions may be modified during online meetings. Welcome and Introductions Introductions - General audience and Nonvoting Quorum Confirmation Members: Organization, Name, Company, 10 words or Packet Review & Code of Conduct less description of company Process and Procedures Metro Voting Members: Introduction (2 minutes) Executive Committee: Introductions III Metro Chair Representative California Public Utilities Code (PUC) Division 12 Chapter 2 130051.19.(c) IV Chair Comments, Chair S. Rourk V Meeting Minutes Review and Approve Review & approve July 2020 Online Meeting Minutes VI Metro Contracting Opportunities Open to All to Inquire Procurement/Contract Look-Ahead Questions must adhere to the contract opportunities All Areas: Construction/Professional presented. We request 1 question at a time. Metro is invited to bring a project manager, executive or Services/Supply Chain Management & similar expert for the project discussed from the look Logistics/Highway Programs ahead and/or also share information on projects not yet on the look ahead. VII Update on Loss and Mitigation Plan Meetings Updates from Metro and TBAC. VIII Proposition 16 VoteYesonProp16.org updates. This may include guest speakers. AGC-CA was invited to attend and speak at this TBAC General Meeting. IX Action Item and Administrative Actions Review, Chair S. Rourk X TBAC Councils & Committees Liaison Reports Notes, if applicable. a) Sustainability Council, B. Salazar & J. Okazaki b) Policy Advisory Committee (Measure M), W. Osgood XI Ad Hoc Committee Reports Notes, if applicable. a) EBO&I (Emerging Business Opportunities & Innovation), Chair S. Rourk XII Chair Comments XIII Past & Upcoming Event Announcements & DEOD Calendar, Internal, M. Long XIV Upcoming Event Announcements, External Event announcements only. Open to Public XV General Member & Public Comment Announcements, general information sharing, comments, questions, suggestions (Up to 1 minute maximum each speaker) XVI Motion Review -Recap of all motions, if applicable -Chair may request recap of all new actions XVII Next Meeting Date & Adjournment Thursday, September 3, 2020 @10:00 AM - 11:30 AM MEMBER ORGANIZATIONS, REPRESENTATIVES, and ALTERNATE REPRESENTATIVES American Indian Chamber of Commerce of California William Osgood; Adolfo Mota Pending: Shannon Marquez; Robert Weir Los Angeles Latino Chamber of Commerce Arab American Association of Engineers & Architects Pending: Frank Villalobos; Darrel Sauceda, Carmen Rad Pending: California Chapter: Pending: Ghina Yamout; Vina Azar, National Association of Minority Contractors So. California Adam Chamaa Sharon Coleman; Jaclyn River; Traci Watson Arab American Association of Engineers & Architects National Association of Women Business Owners of Los Angeles Pending: Golden State Chapter: Pending: Ali Altaha; Vic Zikoor, Jessica Flores; Schenae Rourk, Hilary Lentini Regard Sabry National Association of Women In Construction – Los Angeles Asian American Advertising Federation Elizabeth Juarez; Dawn Davis; Shilo Losino Pending: Sandra Lee; Jay Kim, Cheryl Lee Regional Hispanic Chamber of Commerce Asian American Architects & Engineers Association Sandy Cajas; Jorge Leandros Tobar James Okazaki; Kenneth Wong, Diana Ho Society of Hispanic Professional Engineers – Los Angeles Black Business Association Pending: Emmanuelle Galvan; Paula Avila Pending: Ezekiel Patten, Jr.; Rosalind Pennington, Bianca Vobecky Southern California Chapter National Organization of Minority Chinese American Construction Professionals Architects Lynn Chen; Roland Wiley; Michael Anderson, Lance Collins Conference of Minority Transportation Officials The Elite SDVOB Network – Los Angeles Chapter Stepfone Montgomery; Gwendolen Gray; Demarius Terry Pending: Frank Marchello; Rene Cota, Linda Clark Filipino American Society of Architects & Engineers Women’s Business Enterprise National Council – West Berwyn Salazar; Joe Ablay, Ethel Walker Rubina Chaudhary; Rashmi Chaturvedi, Pamela Williamson Hispanic Engineers Business Corp. Women’s Transportation Seminar – Los Angeles Rodrigo Garcia; Jesse Marez, Armando Ramos Trisha Murakawa; Kathy Simons; Jenelle Saunders Los Angeles Chapter of the DVBA CALIFORNIA PUBLIC UTILITIES CODE (PUC) Division 12 Chapter 2 130051.19(b), (c) (b) The authority shall, prior to the approval of any contract by the authority or by its organization units, adopt and implement a disadvantaged business enterprise program which establishes participation goals of not less than 15 percent of the dollar value of all contracts by minority business enterprises and not less than 5 percent by women business enterprises. (c) The authority shall establish a Transportation Business Advisory Council to advise it on matters regarding the disadvantaged business enterprise program to enable the authority to meet or exceed women and minority business enterprise participation goals. Members of the council shall be selected by the authority and shall include representatives of professional organizations and other groups which advocate on behalf of greater participation of women and minority business enterprises in public contracts. The chairperson of the authority or his or her designee shall meet with the council, and the authority shall provide adequate staff support for the council and shall consider all recommendations made by the council. CODE OF CONDUCT Conduct and personal behavior – It is expected Council Members will: • Adhere to the Operating Guidelines for the Transportation Business Advisory Council (TBAC); • Act ethically, with honesty and integrity, in the best interests of the TBAC at all times; • Take individual responsibility to contribute actively to all aspects of the Council’s role according to its Operating Guidelines; • Make decisions fairly, impartially and promptly, considering all available information, legislation, policies and procedures; • Treat colleagues with respect, courtesy, honesty and fairness, and have proper regard for their interest, rights, safety and welfare; • Not harass, bully or intimidate colleagues, members of the Council, public and/or TBAC or other Agency Staff; No Personal Attacks! • Contribute to a harmonious, safe and productive Council environment/culture through professional relationships; and • Not make improper use of their position as Council Members to gain advantage for themselves or for any other person. Communication and official information – It is expected Council Members will: • Channel all communication between Council and staff on council matters through the appropriate or assigned individuals; and • Not represent themselves as speaking for, or acting on behalf of, Metro or TBAC regarding the business of TBAC. Conflict of interest – It is expected Council Members will: • Disclose any personal or business interest which may give rise to actual or perceived conflict of interest; • Ensure personal or financial interests do not conflict with their ability to perform official duties in an impartial manner; • Not allow personal or financial interests, or the interests of any associated person, to conflict with the interests of TBAC; and • Manage and declare any conflict between their personal and public duty; and where a conflict of interest does arise, the member will recuse him/her self from all discussion and decisions on that matter. In addition, Council Members commit to: • Take responsibility for reporting improper conduct or misconduct, including discrimination, which has been, or may be occurring in the meetings, committee or full council, reporting the details to the relevant people or agency; and • Take responsibility for contributing in a constructive, courteous and positive manner to enhance good governance and the reputation of TBAC ADA REQUIREMENTS Upon request, sign language interpretation, materials in alternative formats and other accommodations are available to the public for MTA-sponsored meetings and events. All requests for reasonable accommodations must be made at least three working days (72) hours in advance of the scheduled meeting date. Please telephone (213) 922-4600 between 8 A.M. and 5. P.M., Monday through Friday. Our TDD line is (800) 252-9040 TBAC ACTION ITEM LIST August 6, 2020 Line Date No. Action Responsibility Professional Services committee report to TBAC best practices that could be implemented or suggested to Metro on Conflict of Interest (COI) 1 17-Oct 1 Matrix guidelines. Update 5/2019: K Gorman provided update; Metro Rod Garcia stance: take case by case. No policy change. Professional Services to make recommendation if needed. Commodities, Construction, and Professional Services committees to review and comment or prepare a recommendation on the “Metro Executive Management Committee Report,
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