PACHECO ROSS ARCHITECTS

AUBURN PUBLIC SAFETY PACHECO ROSS CES FUSS & O’NEILL JOHNSON ENGINEERS RLB AUBURN PUBLIC SAFETY How did we get here?

. On October 24, 2017 the TM voted to appropriate $150,000 to hire an outside architectural firm to conduct a review and space needs assessment of our three existing public safety buildings.

. The Town appointed a committee to review proposals from various firms and conducted interviews. How did we get here? (cont.)

. Tecton Architects was selected as the firm and with that we also received the services of Pacheco Ross How did we get here? (cont.)

. Over the past year Tecton & Pacheco Ross have; . Evaluated existing facilities . Conducted a space needs assessment of the current operation . and looked to the future . Evaluated existing site locations to determine renovation and expansion possibilities . Completed a space needs program on separate facilities . Completed a space needs assessment on a single public safety building A LOOK AT FIRE HEADQUARTERS (CONT.)

Current Fire HQ • Opened June 7, 1964

• 6-bay, 1-story building • 2-bays are in the rear of the building

• Housed the same amount of trucks we operate today

• No full time staff when the building was constructed A LOOK AT FIRE HEADQUARTERS (CONT.)

• 2nd floor added in 1995 by Bay Path High School

• Kitchen and bunk rooms renovated in 2017 by the Town’s DPW Facilities Division FIRE RESCUE HEADQUARTERS APPARATUS

• Current apparatus operating out of HQ: • A-1 • E-4 • T-1 • R-1 • E-2 • A-3 • SCUBA-1 • F-1 • Car-11 (outside) • Car – 12 (outside) Original to current Apparatus Tower 1 on auburn st.

. When the Tower is pulled out of its bay it’s almost on Auburn St. FIRE RESCUE HEADQUARTERS (CONT.)

• Special Response Trailers:

• Emergency Management • Special Operations • MA DEP Spill Response • Homeland Security Mobile Heating Units • SAFE Trailers Fire Rescue Headquarters parking

. Employees use the same parking lot as the public park FEMA Flood zone

. Fire H.Q. is in a designated FEMA Flood Zone

. Any expansion or renovation of the existing H.Q. would prohibit us for applying for future federal grants. . Town receives many federal grants for transportation, education, emergency management, fire rescue department FIRE RESCUE HEADQUARTERS (CONT.) Fire rescue Headquarters (cont.) Fire Rescue Headquarters – Rescue 1 Fire rescue headquarters - Turnout Gear Washer

. Turnout gear washer should have it’s own separate space in a “hot” area of the station. Should not be sitting on the apparatus floor outside the women’s locker room and public rest room. FIRE RESCUE HEADQUARTERS

• No adequate space for gear and equipment drying Hq- Gear Drying Hq - Stair Storage Hq - Second floor storage Hq - Mezzanine Storage HQ Lobby . Lobby was not designed to handle the volume of foot traffic today. . Lobby is 42 square feet . No seating . 3 people in the lobby is crowded . Limited security Conference room

. Current conference room is 170 square feet. . Seats no more 13 people . This space was once a larger conference room that was split to make way for the Deputy Chiefs office A LOOK AT STATION 2 HISTORY

• Originally built in1951 as the Randall Elementary School

• FD opened it as an unmanned substation on March 17, 1984

• Currently a staffed station with 4 24/7/365 FIRE RESCUE DEPARTMENT STATION 2

• The following apparatus operate out of Station 2: • A-2 • E-3 • E-1 • Marine 1 (currently parked on an angle in the area of the old stage) • C-3 (currently outside) • C-4 (currently outside) • C-10 (currently outside) Fire Rescue Department Station 2 (cont.) Fire rescue Department Station 2 (cont.)

. In addition to shift staffing the Office works out of Station 2

. Challenging for the public and day to day operations/communications Station 2 Turnout Gear Storage Station 2 Locker Room

. No adequate locker room facilities . Men & Women share . Multiple members cannot be in their lockers at the same time do to space restrictions. STAFFING NEEDS / PAST & PRESENT

ORIGINAL STAFFING CURRENT FULL-TIME STAFFING: • Originally constructed for an all on-call . . 36 Firefighters . 28 Paramedics FIRST FULL-TIME STAFFING: . 8 Basic EMT’s st . 1 Full-time in 1986 . 1 Fire Chief . 3 Full-time firefighters 1986 . 1 Deputy Chief . 1 Full-time Fire Inspector . 1 Administrative Assistant . 2 Fire Inspectors STAFFING NEEDS / BY SHIFT

Chart Title CURRENT SHIFT STAFFING: • 36 Shift firefighters broken down by 4 groups that provide 24-hour coverage 5 • 1 Captain, 1 Lieutenant and 7 4 3 Firefighters assigned to each 2 Series 3 group 1 Series 1 • Paramedics assigned to each 0 group • Currently operates from 2 station • 1 Captain , 4 FF’s at H.Q.

Series 1 Series 2 Series 3 • 1 Lt., 3 FF’s at Station 2 FIRE RESCUE CALL VOLUME

4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 Total Calls 0 2012 2013 2014 2015 2016 2017 2018 2019 Total Calls 2,923 3,106 3,199 3,469 3,538 3,632 3,768 3,200 A LOOK AT POLICE HEADQUARTERS

. Auburn Police Headquarters Southbridge St. opened in 1970?

. July of 2000 moved to Oxford Street North location.

. Prior Location is currently home to Star Bucks and Aspen Dental. • (R) Chief Andrew Sluckis Jr. (Patrolman at the time) at the Southbridge Street Head Quarters. CURRENT POLICE STATION • Opened in 2000 • Built at a time different than today…with different technology and different staffing needs • Communications Center • The room was originally designed for 1 dispatcher • Currently 2 on duty 24/7/365 • 3rd dispatch station being installed right now to meet demand. • Hiring of a Communications Director STAFFING NEEDS / PAST & PRESENT CURRENT 2019 STAFFING: ORIGINAL 1991 STAFFING: • 1 Police Chief • 2 Lieutenants • 1 Police Chief • 6 Patrol Sergeants + 1 Detective Sergeant • 3 Sergeants • 25 Police Officers • 8 Patrol Officers • Including Patrol, Detectives, School Resource, Traffic, and Court Officer • 3 Dispatchers/Matrons • 9 Full-Time Dispatchers • Small compliment of Part-Time • Small Compliment of Part-Time Officers and Dispatchers Dispatchers • 4 Auxiliary Police Officers • 2 Full-Time Administrative Assistants • Other Special Assignments • Including Swat Team, Accident Reconstruction, Motorcycle Units, UAV (Drone). • Town of Auburn’s Police Department May 2016 Police parking Police parking cont. Lack of Adequate Facilities • Not enough lockers/space for all personnel. • Lockers not adequate for officer’s issued equipment. • Storage closet converted into lockers for Detectives. • First Floor includes: Evidence Room, Armory and Evidence Collection. • Lack of space in rooms causes file cabinets and lockers to be stored in hallways. • Evidence room is bursting at its seams due to lack of space. Lobby Area

• Lobby area lacks adequate space for its current 8,000 visitors annually • Waiting area is shared by: 1. Violent sex offenders waiting to register 2. Individuals applying for a restraining order 3. Children with divorced parents for weekend exchange 4. Individuals disposing of needles. • Interior door opens into lobby which blocks the service window in Dispatch. • Citizens standing at Dispatch window have been struck when opening door. Booking and Cell Room • Only one person under arrest can be reasonably processed at a time • Pipes in Cell Room area needing repair. • Prisoner toilets need replacement. • Out dated utilities. • Space for only one Officer to complete booking process. • Additional requirements set forth by the Commonwealth of Massachusetts in regards to record keeping has caused the Records Office space to be inadequate. • Limited space for records personnel to assist citizens. • File cabinets are stored in the kitchen area. • Locker room door swings into kitchen area limited clearance. • Sergeants Office currently has six desks, six cabinets and the State 911 computer inside this small office. • This office lacks storage for equipment and forms. Evidence Room

• All criminal evidence obtained must be stored inside this room. • Evidence must be safely held until the completion of cases. • This room lacks space and is bursting at the seams. Records Storage and First Floor Hallway • Space is very limited for record keeping • Reports are stored and maintained for years. • Dehumidifier needs to be running 24/7 • Garage is not wide enough • When cruiser doors are opened the door strikes a support column. • Not enough room for officers to safely remove prisoners from back seat of cruisers. • Lack of storage in garage for Motorcycles, snow blower and equipment. • No space to process (obtain evidence) vehicles. • No evidence storage for vehicles. • No space in boiler/maintenance room for supplies • Generator to close to building, exhaust fumes flow into report room and Sergeant’s Office. • Lack of lockers for all of female employees. • Lack of privacy due to entrance door location. • IT equipment located inside a closet in the Communication Center. • Lack of locker space causes Officers to store equipment in a room originally set up to be an interview room. • Doors leading to booking room block entrance. • 911 equipment has to be stored in a room that was set up for court releases. Ambulance can not fit inside the Sally Port Communications Center Activity

. 2018 . 911 calls – 4,255 . 2019 . 911 calls – 5,004 (to date) . Averages 36,500 calls annually on the business line . Lobby averages 8,000 visitors annually Current Communications Center CURRENT COMMUNICATIONS CENTER (CONT.)

• Modern-Day Communications Centers include so much more… • Technology!! • Command/EOC • Break Area • Dedicated Facilities • Dedicated Public Interface • Counter Space, Storage, etc. MODERN DAY COMMUNICATIONS CENTER Current Communications Center (cont.) Communications Director / Records Clerk EXISTING FIRE EXISTING EXISTING POLICE

HEADQUARTERS STATION 2 STATION

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1. RAISE THE BUILDING FOR EX SELL BUILDING (MONIES TO ADDITIONAL PARKING FOR MEET OTHER TOWN NEEDS OFFSET LAND ACQUISITION) THE MIDDLE SCHOOL (TOWN HALL ANNEX OR SCHOOL ADMINISTRATION) 2. SCHOOLS TAKE THE BUILDING BACK UNDER THEIR CONTROL FOR FACILITIES USE

WHAT HAPPENS TO THE EXISTING FACILITIES? A COLLABORATIVE TEAM

PUBLIC SAFETY FACILITIES ADVISERYCOMMITTEE OTHER MAJOR PARTICIPANTS . Kevin Kennedy (Chairman) • Fire Chief Stephen M. Coleman Jr. . Rocco Morano (Vice-Chairman) • Police Chief Andrew J. Sluckis Jr. . Kimberly O’Brien (Secretary & Fire Rescue Department) • Police Lt. Todd Lemon . General Members: • Town Manager Julie A. Jacobson . Mark Maass • Asst. Town Manager/CFO Ed Kazanovicz . Kenneth Charlton (Police Department) . Richard Ringgard • Other Town Representatives . Julie Balunas . Glenn Johnson (Fire Rescue Department • Multiple Police & Fire Department Members . Stephanie Hayward (Police Department) • General Public . John Dowd . Robert Murray DESIGN TEAM (ARCHITECT)

JEFF MCELRAVY DENNIS ROSS REBECCA HOPKINS MATT SALAD POLICE HEADQUARTERS FIRE HEADQUARTERS FIRE STATION #2 • Existing building • Existing building • Existing building • Linear site • FEMA Regulatory floodway • Aquifer Protection Area • Parking • Aquifer Protection Area • Adjacency to Middle School • Wetlands • Park access • Aquifer Protection Area COMBINING DATA + DIALOGUE

EXPLORE DOCUMENT RESEARCH THE WHOLE IS GREATER THAN 1 2 3 THE SUM OF ITS PARTS.

. “The Why, not just the What” Programming . Complete Team Buy-in . Leveraging Multiple Viewpoints . Constant and Continual Communication $ • BUILDING MATERIAL SELECTION

• ‘RED LIST’

HEALTH AND WELLNESS INDOOR ENVIORNMENTAL QUALITY WHAT NOT TO DO… HOLISTIC APPROACH • Decontamination Best Practices

• Facility Hardening – Resiliency

• Cancer Awareness

• Firefighter Health and Safety

• Flexible Training Regimens

• Gender Equity

• Hot vs. Cold Transition Zones

• Integral Training by Design

• Managing Mental Health (PTSD)

• Operations Based Programming

• Sustainability

RECENT TRENDS Mill Creek Fire Company - Single Bunk

Roslyn Rescue Fire Company - Kitchen

Roslyn Rescue Fire Company

Roslyn Rescue Fire Company - Air National Guard Fire Station – Common Setauket Fire Department – Double Lethbridge Headquarters – Corridor Shower Room Bunk

LIVING SPACES – SHARED AND PRIVATE Seaford Fire District – Common Room Niskayuna Fire District, No. 1 – Conference Room

Roslyn Rescue Fire Company

Bethel Park Volunteer Fire Company – Conference East Northport Fire District, No. 1 – Common Cortez Fire Protection District – Bunk Room Room Room Corridor

LIVING SPACES – SHARED AND PRIVATE – DeCon Room

Setauket Fire Department – DeCon Room Westhampton Beach Fire Department – Gear Bethel Park Volunteer Fire Company – Gear Area Area

BEST PRACTICES – DECON, P.P.E., S.C.B.A . SPATIAL ORGANIZATION • The Lobby to a Public Safety Facility is a critical point of contact between the public and the facility staff.

• Create a welcoming space that helps to initiate a healthy relationship with law enforcement.

• Clear direction and access to public spaces; Public Interview, Community Training, Licensing / Permitting, Records & Dispatch.

• Safety and Security to the department & to the public.

• Understanding that sensitive communications occur within the Public Interview Room.

PUBLIC INTERFACE • The Community Training Room / EOC is a space for interaction between the departments, the public and acts and the central location for disaster preparedness and response.

• Inter department training

• Community function and use

• Emergency Operations Center

PUBLIC INTERFACE • Well executed design leads to better response and coordination of fire and police staff in the event of critical emergencies.

• NFPA 1221 – Standard for Installation, Maintenance and Use of Emergency Services Communication Systems

• Defines resilience of Dispatch Centers and Communication Equipment

• Dispatcher health, wellness and safety

• First point of public contact

• Handles sensitive information

• Staffed 24/7

• Mental Health (PTSD)

• One of the highest rates of workmen’s comp claims

• Indoor Air Quality affects dispatchers cognitive performance.

COMMUNICATIONS • Administrative Offices

• Patrol and Report Preparation

• Break / Roll Call / Meeting Spaces

• Locker Rooms

OFFICER SPACES - OPEN • Evidence Processing / Receiving and Storage

• Investigative spaces & Interview Rooms

• Bulk Storage

• Quartermaster & Armory

OFFICER SPACES - SECURE • Prisoner Processing requires both the safety and security of the detainee's and the officers at multiple points throughout the intake process

• Sally Port • Transition zone from cruiser to holding cell • Secondary Picking Area

• Holding cell • Initiate's the intake process

• Processing / Intake • Breathalyzer • Mug Shot • Finger Printing

• Interview Rooms • Interview • Meeting with Lawyers • Meeting with Bail Bonds

• Prisoner Cell Design • Massachusetts Department of Public Health Code: 105 CMR 470.00 Maintenance and construction of lock up facilities. • Site Sound Separation • Fire and Smoke Protections • Suicide Prevention PRISONER / OFFICER SAFETY • Public Safety Facilities have an enhanced DURING TIMES OF A NATURAL DISASTER PUBLIC SAFETY FACILITIES NEED standard for resiliency and redundancy TO REMAIN OPERATIONAL WHEN OTHER STRUCTURES MAY FAIL than other building types.

• ‘Essential Facilities’ are considered Risk Category IV Structure • High Lateral and seismic design loads • A major driver of cost in Public Safety Facilities

• Redundant power supplies • Back up generator (NFPA 1221) requires 72 hours of run time with a non-interruptible power supply • UPS / battery back-up for critical systems

RESILIENCY / REDUNDANCY • Consolidating departments creates value by eliminating the duplication of spaces

• Shared Lobbies

• Shared Fitness

• Shared Mechanical Rooms

• Shared Training Room

• Reduced total number of restrooms

• Reduced costs of phased construction (construction cost escalation =~4% each year)

• Reduced site costs

• Better Department Coordination

DEPARTMENT CONSOLIDATION PACHECO ROSS ARCHITECTS

AUBURN PUBLIC SAFETY