WEST WHITELAND TOWNSHIP BOARD OF SUPERVISORS Agenda Wednesday, October 10, 2018 6:30 p.m.
Call To Order Pledge of Allegiance
ANNOUNCEMENTS: Holiday Craft Fair: November 10, 2018 at Township Building from 10:00 a.m. to 2 p.m. PRESENTATION: 1. “Cookies for Cops” 2. Swearing in of new police officers PUBLIC COMMENT:
PLANS: 1. J.B. Brandolini SD – Preliminary Approval CONSENT: 1. Approval of September 26, 2018 Minutes 2. Accounts Payable Warrant Report 3. Resolution 2018-xx Disposition of Media BUSINESS: 1. Resolution: PECO Green Region Open Space Program Grant 2. Approval of Township Policies for Police Department: a. Traffic Enforcement and Control (Revision) b. Sick Leave (Non-Accreditation) c. Biased Based Policing (Revision) d. Naloxone Administration (Non-Accreditation) e. Benefits (Non-Accreditation) 3. Approval and Signing: a. Hanover Pathway Agreement b. Mini LP Self Storage Facility Stormwater Management Endowment 4. Approval of Amendment to DARA Agreement 5. Authorization for Temporary Closure: a. Valley Creek Blvd b. Old Kings Highway c. Clover Mill Road 6. Authorization to Auction Vehicles & Equipment
West Whiteland - - -<@•1111 II>'>-- 7. Discussion of Schedule to Review Trash and Recycling Contract 8. 2019 Budget Discussion a. Solid Waste (Residential Trash & Recycling Collection ) Fund b. Administration c. Finance Department/Tax Collection/Debt Service a. Municipal Complex
Adjournment Next Meeting: October 24, 2018 Next Ordinance: 444 Next Resolution:37
West Whiteland Township Board of Supervisors Meeting Etiquette for Public Meetings
The Board of Supervisors welcomes the opportunity to listen to citizens’ comments on matters involving Township business. To maintain a respectful and productive atmosphere for public discussion, the following guidelines will apply:
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2) Only one person speaks at a time.
3) Commenters will share their name and address for the minutes.
4) In the interest of time, the Board may limit speakers to three minutes each.
When meetings involve long agendas and/or topics about which many people may want to comment, the following additional ground rules may apply:
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MEMORANDUM
DATE: October 5, 2018 TO: Board of Supervisors FROM: John R. Weller, AICP Director of Planning and Zoning
SUBJECT: J.B. Brandolini Subdivision Preliminary land development plan
APPLICANT: J.B. Brandolini, Inc. 1200 Burning Bush Ln. West Chester, PA 19380
SITE ADDRESS: 297 Kirkland Ave. West Chester, PA 19380
TAX PARCEL: 41-8-212
ZONING: R-2, Residential
DESCRIPTION: Subdivision of a vacant lot to create seven lots for single-family detached homes and a cul-de-sac approximately 400 feet long.
EXPIRES: November 15, 2018
Recommended Motion
To grant preliminary plan approval of the “Subdivision Plan for J.B. Brandolini” as depicted on the 11-sheet plan set prepared by Edward B. Walsh and Associates dated August 27, 2017 and most recently revised September 11, 2018 with the following waivers and subject to the following conditions:
1. Waiver of §281-27.C(4) of the Subdivision and Land Development Ordinance (“S/LDO”) to allow a shorter levelling area for the proposed cul-de-sac at the intersection of Kirkland Ave. to accommodate the design as shown, pursuant to comment #4 of the Traffic Planning and Design review dated August 24, 2018 and comment #1 of the SSM Group review dated August 27, 2018.
2. Waiver of §281-33.C(6)(c) of the S/LDO such that no growth rate diagrams need be provided for the landscaping, pursuant to comment #13 of the Theurkauf Design and Planning (“Theurkauf”) review dated August 22, 2018.
3. Waiver of §281-35.E of the S/LDO to accept the landscaping as shown on Sheet 6 as sufficient for the perimeter buffer requirement, pursuant to comment #5 of the Theurkauf review dated August 22, 2018.
4. Waiver of §281-35.F(4) of the S/LDO to allow a naturalistic basin with side slopes steeper than 4:1, pursuant to comment #6 of the Theurkauf review dated August 22, 2018.
5. Payment of a traffic impact fee in the amount of $8,537.55, pursuant to Township Ordinance No. 427 and the Traffic Planning and Design correspondence dated March 27, 2018.
6. Payment of a fee in lieu of donation of permanent open space, pursuant to §281-47.B of the S/LDO.
7. Pursuant to discussion at the Planning Commission meeting of September 4, 2018, the Applicant shall provide for a landscaping professional to be present during excavation for the sanitary sewer line on the Munroe property for the purpose of minimizing adverse impacts of the excavation on existing trees. The Applicant shall replace any healthy mature trees on the Munroe property that are removed or damaged to the point of impairment as a result of the excavation.
8. All remaining consultant and Township Staff concerns shall be addressed to the satisfaction of the Township.
9. Payment of all outstanding Township invoices relative to the preliminary plan within thirty days of the date of preliminary plan approval or at time that the final plan is submitted, whichever comes first.
Background
The site is an undeveloped triangular lot covering 6.5 acres adjacent to the PA Route 100 expressway. It has approximately 570 feet of frontage along the north side of Kirkland Ave., but the Township boundary crosses the lot – more or less parallel to Kirkland Ave. – such that a narrow strip of land along the Kirkland frontage is in West Goshen Township. There is a 100-foot wide pipeline easement next to the expressway, and near the southeastern corner of the tract there is a water company right-of-way labelled “to be extinguished.”
There are some sizeable trees around the perimeter of the tract, but the interior is a combination of open meadow and smaller trees. The property has a gentle-to-moderate downward slope from Kirkland Ave. such that the high point of the site is along the street. There are no significant steep areas, there is no carbonate geology, and only a very small area at the northernmost tip is within a FEMA-designated floodplain.
The Township Planning Commission reviewed this plan at their meetings of April 3 and September 4, 2018. Several neighbors attended both meetings, and their principal concerns included the stormwater management provisions (including existing drainage problems along Sweet Briar and Ashbridge Rds.), the design of the sanitary sewer and its connection to the existing main in Sweet Briar Rd., and traffic speeds along Kirkland Ave. The Applicant explained the functioning of the proposed stormwater management facilities, and the Commission noted that the Applicant could not be required to repair existing deficiencies, only to assure that they would not be made worse. Similarly, traffic speed along Kirkland Ave. is an existing condition complicated by the fact that the road is in West Goshen Township. Public Works Director Ted Otteni suggested that both of these issues could best be resolved by West Whiteland and West Goshen working together. The Commission directed that the stormwater basin shown on Lot 5 should not be the sole responsibility of the owner
2 of Lot 5; the Applicant concurred. The sanitary sewer connection will use an existing easement across the adjacent Munroe property. Since the design has been found satisfactory, any remaining concerns are now largely a private matter between the Applicant and the Munroes. Even so, the Applicant stated their intention to protect the trees on the Munroe property insofar as possible; this is included above as recommended approval condition #7.
Due to the extent of the concerns raised by our consultants, the Commission was not willing to recommend approval as a final plan. However, the Applicant was able to satisfy the Commission that they would be able to resolve all concerns without altering the site layout, adding that they were seeking preliminary plan approval at this time. The Commission agreed that preliminary plan approval was appropriate, subject to all consultant concerns being resolved to the satisfaction of the Township during the final plan review process.
Tonight is the Applicant’s first presentation of this plan to the Board.
Consultant Reviews
• SSM Group (“SSM”) review dated August 27, 2018. Comments #6 through #22 review the stormwater management facilities, noting a variety of minor corrections and additions. The most serious item may be comment #8, where SSM states that they need clarification in order to determine compliance with two different sections of the Stormwater Management Ordinance; comment #9b also directs a minor design revision. Comments #5, #10, and #24 all relate to the southern edge of the tract being in West Goshen Township. The Board should note that the West Goshen township engineer has advised that they find that this project has no impact on their Township and that they defer to West Whiteland on this matter. Regarding comment #10, we note that the existing 18” pipe described slopes onto the Applicant’s site and that the Applicant proposes extending it with new storm pipe to serve this project. Staff is less concerned than SSM about the condition of this pipe, but it appears that the new manhole (identified as “M3” on various sheets) connecting the new pipe with the existing pipe will be in West Goshen, so it will be necessary to clarify responsibility. This may be deferred to the final plan review.
• Theurkauf review dated August 22, 2018. The most significant item appears to be comment #3: seven large trees are shown as remaining, but significant portions of their root zones are within the area of disturbance. If the Applicant is not able to revise the limits of the area to be disturbed, they may need to provide for their replacement. Resolution of this matter may be deferred to the final plan review. Comments #5 and #6 indicate that the buffer landscaping is acceptable, but waivers are needed to accept planting in the Route 100 right-of-way as buffer planting and to allow the stormwater basin to be landscaped as a naturalistic basin. Comment #7 supports a waiver to allow street trees outside of the right-of-way in order to avoid conflicting with overhead utility wires. Finally, the review directs a number of minor corrections and additions.
• Traffic Planning and Design (“TPD”) review dated August 24, 2018. Only comment #5 recommends a revision to the plan – a minor one – regarding the design and placement of the guide rail along Kirkland Ave. Comment #4 supports the waiver from the street gradient limit also noted in the SSM review. Comment #6 concerns the proposed sidewalk, but the sidewalk as shown is consistent with prior direction from the Planning Commission and they deem it satisfactory.
3 A TPD review dated March 27, 2018 noted that the project is within our Transportation Service Area and is subject to a traffic impact fee of $8,537.55.
• Director of Public Works memorandum dated August 24, 2018. Mr. Otteni directs revisions to the stormwater and sanitary facilities, including showing the sanitary sewer connection for Lot 5. He also questions the maintenance provisions for the stormwater basin. General Notes #14 and #16 on Sheet 1 make conflicting statements on this issue, with the former giving this responsibility to the owner of Lot 5 and the latter stating that it will be the responsibility of a homeowners’ association. The notes must be revised to be consistent.
• Fire Marshal memorandum dated August 27, 2018. Mr. Moses has no concerns regarding the design, but directs that one side of the street be posted as a fire lane and that the Applicant advise as to the name of the proposed street.
• Chief of Police memorandum dated March 26, 2018. Chief Catov has no concerns regarding this plan.
• Chester County Planning Commission review dated April 9, 2018. The County advises that this project is consistent with the County Comprehensive Plan, but expresses concern regarding the TEPPCO pipeline and easement across the site and that future homeowners be made aware of the restrictions that affect the portions of their properties within the easement. The County also notes various administrative items and some of the other issues noted by our consultants and Staff.
Staff Comment
The Recommended Motion above is a combination of what was recommended by the Planning Commission in their motion and Staff recommendations based upon discussion at the meeting on September 4. Staff has no objection to Board action on the preliminary plan.
Attachments
1. SSM review dated August 27, 2018. 2. Theurkauf review dated August 22, 2018. 3. TPD review dated August 24, 2018. 4. Director of Public Works memorandum dated August 24, 2018. 5. Fire Marshal memorandum dated August 27, 2018. 6. Chief of Police memorandum dated March 26, 2018. 7. Chester County Planning Commission review dated April 9, 2018. 8. Plan dated August 27, 2017, most recently revised July 19, 2018.
H:\Plans\ABC\Brandolini\Weller BOS memo dated 10-51-18
4 Spotts, Stevens and McCoy 1047 N. Park Road > P.O. Box 6307 > Reading PA 19610-0307 610.621.2000 > F. 610.621.2001 > SSMGROUP.COM
August 27, 2018
Mr. John R. Weller, AICP Director of Planning and Zoning West Whiteland Township 101 Commerce Drive Exton, PA 19341
RE: J.B. Brandolini Subdivision Preliminary Plan SSM File 101008.0319
Dear Mr. Weller:
We have reviewed the preliminary plan consisting of the following submission:
Edward B. Walsh & Associates plan 3215, sheets 1 through 11 dated August 27, 2017, most recently revised July 19, 2018. Edward B. Walsh & Associates Hydrological Study dated March 6, 2018, most recently revised August 9, 2018.
The subdivision is located on the west side of Kirkland Avenue between Sweetbriar Road and the Route 100 Bypass. The plan shows Kirkland Avenue being located in West Goshen Township. The tract is zoned R-2 Residential. The 6.519 acre parcel is proposed to be divided into seven lots, served by public sanitary sewer and public water.
Issues regarding landscaping and buffering, traffic and pedestrian circulation, and lighting will be addressed by Theurkauf Design and Planning, Traffic Planning and Design, and Stan Stubbe respectively.
We have the following comments:
WAIVER REQUESTS 1. Section 281-27.C(4) – A waiver is requested to reduce the levelling area for the proposed road at its intersection with Kirkland Avenue because only 7 lots are proposed and the road slopes up to Kirkland Avenue. The Ordinance requires a constant grade of 4% or less, extending 75 feet back from the street right of way line. The plan now proposes a grade of 2.5% from the edge of the existing cartway to the right-of-way (30’) at which point a vertical curve begins of 4.043% into the curve and 8% out of the curve. As stated in our March 27, 2018 letter, we recommend consideration be given to granting a waiver to allow a 4.0% grade to extend from the edge of the Kirkland Avenue paving to a point 30 feet beyond the right of way line, at which point a vertical curve could begin. This would allow space for one or possibly two vehicles to sit at a flatter grade at the proposed stop condition before pulling out onto Kirkland Avenue. It would also eliminate the currently proposed 1.5% break in grade that violates Section 281-27.C.
DATA + INFRASTRUCTURE + BUILDINGS + ENVIRONMENT Mr. John R. Weller, AICP | West Whiteland Township SSM File 101008.0319 August 27, 2018 Page 2 of 4
2. Section 281-35.E(1) – A waiver is requested to not require the 25 foot wide buffer around the tract boundary, conditioned on the required landscaping still being provided along the tract perimeter. Theurkauf Design and Planning should comment on this request. 3. Section 281-36.c.6(c) – A waiver is requested to not require the inclusion of growth diagrams on the landscape plan. Theurkauf Design and Planning should comment on this request.
COMPLIANCE WITH SUBDIVISION AND LAND DEVELOPMENT ORDINANCE 4. The proposed street name shall be indicated, Section 281-16.C(11)(b). 5. The drawing shows that the municipal boundary line is north of Kirkland Avenue, thus a portion of the development lies within West Goshen Township. Evidence of West Goshen Township approval of the plan and all proposed improvements in Kirkland Avenue should be submitted to West Whiteland Township prior to Final Plan approval, Section 281-16.C(15)(b). The applicant’s engineer has responded that West Goshen Township has deferred to West Whiteland Township. This being the case, evidence of West Goshen’s deferral must be provided to the Township.
STORMWATER MANAGEMENT COMMENTS 6. Consistent terminology shall be used throughout the plans. “Bio Retention” is used on sheets 3, 4, 5 and 6; “Stormwater Management System” on the detail on sheet 8; and “Infiltration Beds” in the SWM facility construction notes on sheet 5. We recommend using “Bio Retention Basin” in all cases. 7. A ponding depth of 1.5 feet is currently proposed. Ponding depths greater than 1 foot are generally not acceptable to protect the plantings from prolonged inundation. Theurkauf Design and Planning should review the seed mix for acceptability given an average depth of 1.5 ft and a maximum depth of 5 ft. 8. We cannot determine compliance with Stream Channel Protection (Section 270-21) and Peak Rate Control (Section 270-22) due to the following: a. The routings include two “diversion” hydrographs. One titled “infiltration” and the second titled “pipe.” The report must clearly identify what each of these represent. The infiltration appears to be the infiltration that occurs in the bottom of the basin. This may already be accounted for within the pond report under weir structures. Both hydrographs shall be clearly explained in the report. Additionally the report must clearly state its conclusions and state how each applicable ordinance section is met, Section 270-32. b. The level spreader design will produce a tailwater on the outlet pipe and outlet structure. The stormwater management system will not function as suggested by the calculations. The level spreader shall be redesigned to allow for free flow from the pipe such that there will be no standing water in the type “M” inlet. 9. The following issues on the grading plan need to be resolved: a. The bottom elevation (contour) for the basin shall be provided. b. The cul-de-sac bottom of curb profile on sheet 3 (added in response to a previous comment) shall be revised as follows: 1) The entering and exiting slopes shall be shown. 2) Geometric data (gradients and vertical curves) shall be provided. 3) The several very abrupt grade changes must be eliminated. 10. We recommend that the Township Public Works Director review the extension of the existing 18” CMP across Kirkland Ave. The condition of the pipe and ownership (West Whiteland or West Goshen Township) should be evaluated to determine if the pipe should be replaced before extending the culvert and building a new road overtop of it. Mr. John R. Weller, AICP | West Whiteland Township SSM File 101008.0319 August 27, 2018 Page 3 of 4
11. The Township Codes Department should note that the design requires that roof leaders discharge to grade as well as a maximum impervious area of 4650 ft2 assumed for each lot. See the note in the upper left corner of sheet 3 and General Note 29 on sheet 1, respectively. 12. The forebay design, in accordance with guidance in the Maryland BMP Manual (Section 270- 27.K(2)), shall be included in the analysis and appropriate dimensions added to the plans/details. 13. All storm sewer utilities beneath a paved surface shall be bedded with PennDOT No. 2A stone, Section 270-29.E.4. A pipe envelope (bedding) detail shall be provided for RCP pipe. All stone designations must be complete (e.g. “PennDOT No. 2A Stone”, not “2A”) 14. The basin shall be constructed with a compacted relatively impervious (Unified Soil Classification CL-ML or CL) key trench and core. The key trench shall extend at least two feet into undisturbed subsoil (below topsoil layer). The minimum top width of the core shall be four feet. The side slopes of the compacted core shall not exceed one horizontal to one vertical, and the top elevation of the core shall be set at or above the twenty-five-year design water elevation, Section 270-29.A.4.d. The provided detail on sheet 8 shall be revised to be compliant with this section. In addition, the compaction requirement shall be revised to indicate that it will be observed by the owner’s geologist or geotechnical engineer and not the Township’s engineer. 15. The following drafting items on sheet 8 shall be addressed: a. The limits of the erosion control blanket within the spillway shall be shown in plan view and shall extend a minimum of 10’ beyond the toe of slope. b. The forebay and filter sock shall be shown on the stormwater management system detail along with its appropriate specifications. A dimension for its location from the toe of slope on the upstream side of the basin shall be provided. This shall also be identified as a permanent BMP and appropriate maintenance requirements shall also be added to the plan. c. The width of the emergency spillway shall be changed from 50’ to 70’. d. The top of berm width (10’) is incorrect. The correct width shall be shown. e. The spillway elevation 489.90 on the berm cross section shall be changed to 490.00. 16. Financial security shall be provided for the construction of all stormwater management facilities, Section 270-10. 17. The applicant shall provide the Township with a “letter of adequacy” from the Chester County Conservation District for the E&S Plan prior to the Township endorsing the plan, Section 270- 17.A.1.a. 18. The applicant shall provide the Township with a copy of the required NPDES Permit prior to the Township endorsing the plan, Section 270-17.A.1.b. 19. The applicant statement of Section 270-32.A.3 and the design engineer signature block of Section 270-32.A.4 shall be signed prior to the Township endorsing the plan. 20. A Stormwater Operation and Maintenance Agreement shall be provided, Section 270-43. 21. The Township should review General Note 30 on sheet 1 relative to an access easement, Section 270- 44.A.5. 22. Stormwater Management Facility Construction Notes 4,5 And 9 shall be removed from sheet 5.
GENERAL COMMENTS 23. The access easement for the existing driveway to the adjoining Lynch property includes almost no portion of the existing driveway currently on proposed Lot 1. Although the plan now indicates that the easement is proposed, it is not clear why it is shown in the middle of the driveway. If the driveway is to be modified, the plans shall clearly identify how, by whom and when, i.e. is it part of the improvements proposed by this plan. Mr. John R. Weller, AICP | West Whiteland Township SSM File 101008.0319 August 27, 2018 Page 4 of 4
24. The applicant should provide documentation to support the shown location of the dividing line between West Whiteland and West Goshen Townships. As it is shown within the Kirkland Avenue right of way but completely north of the paved cartway, the exact location of the line is critical. West Whiteland Township should determine it has information that establishes the municipal boundary location. 25. The previously provided standard Township note Traffic Control Note “C” shall replace the one now on sheet 1.
If you have any questions, please feel free to call me.
Sincerely, Spotts, Stevens and McCoy
Kent D. Morey, P.E. Senior Engineer [email protected] cc: Mark Stabolepszy, P.E.
M E M O R A N D U M
TO: John Weller, AICP, West Whiteland Township Director of Planning and Zoning Justin Smiley, AICP, Township Planner Adam J. Brower, P.E., Edward B. Walsh & Associates, Inc.
FROM: Edward A. Theurkauf, RLA, ASLA, APA Kelsey P. Stanton, Associate ASLA
DATE: August 22, 2018
SUBJECT: REVIEW COMMENTS – BRANDOLINI SUBDIVISION PRELIMINARY LAND DEVELOPMENT PLAN DATED 7-19-18
Please note our review comments pertaining to a site visit on 3-15-18, to a meeting with the project engineer on 8-6-18, and to the following documents received on 8-13-18:
• Preliminary Land Development Plan consisting of 11 sheets; and
• E.B. Walsh & Associates response letter dated 8-10-18
Issues that have been addressed are so noted. New comments are in bold.
Page | 2 REVIEW COMMENTS – BRANDOLINI SUBDIVISION PRELIMINARY LAND DEVELOPMENT PLAN DATED 7-19-18
August 22, 2018
1. Plan Layout – Section 325-44.C of the Zoning Ordinance (ZO) requires proposed developments to be related harmoniously to their surroundings.
Lots 5 and 6 are constrained by pipeline easements, stormwater management, and lot line geometry. With no nearby public, recreational open space, it is important that residential lots have adequate space for amenities such as pools, patios, play equipment, and garden beds. The Township shall determine the acceptability of lot geometry.
2. Tree Survey – This issue has been resolved.
3. Tree Removal and Compensatory Planting – In accordance with section 281-34.G (SLDO), existing mature trees to be removed shall have replacement trees planted as mitigation. Section 281-34.D.4.d (SLDO) requires mitigation for any trees not scheduled to be removed that decline as a result of disturbance.
Tree removals and required compensatory plantings are as follows:
Description Diameter Inches Removed Required Compensatory Inches Trees 6-12 inch DBH 535 89.2 Trees 12-24 inch DBH 180 60.0 Trees 24+ inch DBH 52 52.0
Total Compensatory Tree inches required 201.2 Total 3.5-inch Compensatory Trees required 57 Total 3.5-inch Compensatory Trees proposed 57
The plan proposes to preserve the following trees with significant portions of their root zones within the limit of disturbance:
• 26” Walnut on Lot 6 • 14” and 20” Walnuts on Lot 3 • 22” Tuliptree adjacent to the sewer line and basin outflow on Lot 5 • 22” double-trunk Tuliptree, 34” Tuliptree, 38” Ash, and 42” Tuliptree west of the basin and sewer line on Lot 5
In accordance with section 281-34.G (SLDO), compensatory trees are required for any of these trees that do not survive.
Page | 3 REVIEW COMMENTS – BRANDOLINI SUBDIVISION PRELIMINARY LAND DEVELOPMENT PLAN DATED 7-19-18
August 22, 2018
4. Neighboring Properties’ Tree Removals – The plan has been revised to relocate the proposed sanitary sewer line to the original easement. The plan indicates that replacement trees will be provided in cooperation with the affected neighbor. We consider this issue resolved.
5. Perimeter Buffers – In accordance with section 281-35.E (SLDO), 25 foot wide perimeter buffers are required with landscaping as follows:
Buffer/Length Plant Type Required Qty. Proposed Qty. Rt. 100 Bypass/ Shade Trees 11 >11* 1,100 LF Evergreen Trees 22 23 Large Shrubs 55 56 West/960 LF Shade Trees 10 >10** Evergreen Trees 19 20 Large Shrubs 48 49 Stormwater Basin/ Shade Trees 4 >4** 415 LF Evergreen Trees 8 8 Large Shrubs 21 21 * Requirement met by existing deciduous trees in Rt. 100 Bypass ROW ** Requirements met by existing deciduous trees to remain
a. Buffer plantings are proposed in the Rt. 100 Bypass ROW. The plan has been revised to indicate that an existing fence along the ROW will be removed. Thus we would not object to a waiver to permit buffer plantings in the ROW, provided that access for landscaping management is maintained.
b. The plan proposes the required buffer landscaping around the stormwater basin, but does not indicate the required 25-foot perimeter buffer. In accordance with section 281-35.E.2 (SLDO), if the basin were designed as a naturalistic basin, no buffer would be required.
6. Naturalistic Basins – Per section 281-35.F.4 (SLDO), naturalistic basins shall have maximum 4:1 side slopes and 100% native vegetation of equivalent value to the buffer requirement.
Basin side slopes are steeper than 4:1. Re-grading the basin would require greater woodland disturbance. The plan indicates buffer landscaping and a 100% native wetland seed mix on the basin floor. The result is a well-vegetated basin with habitat and water quality value. Therefore, we would support a waiver from the naturalistic basin side slope requirement.
Page | 4 REVIEW COMMENTS – BRANDOLINI SUBDIVISION PRELIMINARY LAND DEVELOPMENT PLAN DATED 7-19-18
August 22, 2018
7. Street Trees – In accordance with section 281-36 (SLDO), street trees are required to be planted within the right-of-way as follows:
Frontage (Length) Required Trees Proposed Trees Proposed cul-de-sac (830 LF) 17 17 Kirkland Avenue (572 LF) 12 12
The Kirkland Avenue street trees are proposed outside of the street ROW. Since overhead wires would conflict with street trees planted within the ROW, we would not object to a waiver from the street tree location requirement.
8. Tree Preservation – Section 281-34.D (SLDO) specifies required measures for protection of existing trees to remain. We note the following:
a. Tree protection notes shall be revised to require protection of trees’ critical root zones, which extends from the trunk a distance of one foot for each inch of trunk diameter, or to the tree’s drip line, whichever is greater, in accordance with Section 281-34.D (SLDO).
b. The plan shall be revised to indicate tree protection fencing around neighbors’ trees to remain adjacent to proposed sewer construction.
c. Tree protection fencing proposed on the Existing Features Plan and E&S Control Plan conflict with each other and with proposed construction. The plan shall be revised for consistency.
9. Plant Cultural Requirements – This issue has been resolved.
10. Shade Tree Size Requirements – Section 281-33.D.1 (SLDO) states that shade trees shall have a minimum 3.5-inch caliper at installation. The planting schedule does not specify a caliper for proposed Tulip Trees and shall be revised accordingly.
11. Plan Errors – The plan shall be revised to address the following errors:
a. The planting schedule specifies 14 Linden trees, but the plan indicates 13.
b. The planting schedule specifies 7 Sweetgum trees, but the plan indicates 10.
c. The planting schedule specifies 13 Pin Oak trees, but the plan indicates 15.
d. The planting schedule specifies 6 Hedge Maple trees, but the plan indicates 7.
Page | 5 REVIEW COMMENTS – BRANDOLINI SUBDIVISION PRELIMINARY LAND DEVELOPMENT PLAN DATED 7-19-18
August 22, 2018
12. Landscape Architect Seal – Per section 281-33.C.6.h (SLDO), landscape plans should bear the seal of a registered landscape architect. The plan shall be revised for compliance.
13. Plant Growth Rate Diagrams – We would have no objection to a waiver from Section 281- 36.C.6.c (SLDO) to not provide growth diagrams.
14. Conclusion – The following shall be addressed prior to preliminary approval:
• Adequacy of lot geometry • Waiver to permit perimeter buffer plantings in PennDOT right-of-way • Waiver from naturalistic basin side slope requirement • Waiver from street tree location requirement
The remaining issues can be addressed on the final plan.
Please contact this office with any questions.
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TRAFFIC PLANNING AND DESIGN, INC
WWW.TRAFFICPD.COM
August 24, 2018
Ms. Mimi Gleason, Township Manager West Whiteland Township 101 Commerce Drive Exton, PA 19341
RE: J.B. Brandolini Subdivision Kirkland Avenue Preliminary Plan Review West Whiteland Township, Chester County TPD# WWT.A.00126
Dear Mimi:
In our role as Township Traffic Engineer, Traffic Planning and Design, Inc. (TPD) reviewed the following items which were received in our office on August 11, 2018: • Preliminary Plans prepared by Edward B. Walsh & Associates, Inc., dated August 27, 2017, last revised July 19, 2018; • Response letter prepared by Edward B. Walsh & Associates, Inc., dated August 10, 2018. Based on our review, we offer the following comments using the same numbering system as our March 27, 2018 review letter for those comments not yet addressed. Comments that have been addressed are not shown.
Previous Comments
2. Kirkland Avenue is located in West Goshen Township. Therefore, TPD will defer to West Goshen Township for review of the access and associated improvements along Kirkland Avenue.
4. A waiver is requested from Section 281-27.C. (4) of the West Whiteland Township Subdivision and Land Development Ordinance to reduce the leveling area for the proposed road approaching Kirkland Avenue. In our opinion, we would support the waiver request because a leveling area with a maximum grade of 4% is provided for approximately 50 feet from the edge of Kirkland Avenue, traffic . volumes on the proposed cul-de-sac will be very low, and traffic volumes on Kirkland Avenue are low. However, it is our opinion that the Township Solicitor should review the plans to determine if a waiver is required from West Whiteland Township since the
2500 East High Street, Suite 650 610.326.3100 Pottstown, PA 19464 [email protected] Ms. Mimi Gleason August 24, 2018 Page 2
intersection for which the waiver pertains to is located in West Goshen Township.
5. The response letter indicates that the proposed road and sight line do not interfere with the guiderail. In our opinion, the proposed road does impact the guiderail because the proposed corner radius is located immediately adjacent to the end of the guiderail and the end treatment is not crashworthy. In addition, the sight line runs directly through the guiderail, which may restrict sight distance because the proposed road slopes down from Kirkland Avenue. Our previous review indicated that a crashworthy end treatment should be provided for the guiderail and a sight line profile or other means, should be provided to demonstrate that the existing guiderail will not obstruct sight distance for drivers exiting the proposed driveway.
Upon further review, it appears that a crashworthy end treatment may not be feasible due to the location of a utility pole. Therefore, the guiderail should be extended around the radius in accordance with RC-54M from Penn DOT Publication 72M, "Standards for Roadway Construction." In addition, it appears that the location of the driver's eye for the sight triangle is located approximately 14 feet from the edge of Kirkland Avenue. If the driver's eye is located 10 feet back from Kirkland Avenue and the guiderail can be tapered in such a way as to avoid the sight triangle, a sight line profile is not required. If the guiderail encroaches into the sight triangle, a sight line profile should be provided to ensure that the guiderail will not restrict sight distance.
6. The sidewalk on the northern side of the proposed access should be extended to Kirkland Avenue and handicap ramps should be provided on both sides of the proposed access at the intersection with Kirkland Avenue. The ramp types should be clearly labeled and all applicable details should be provided in accordance with PennDOT Standards for Roadway Construction, Publication 72M, RC-67M.
We reserve the right to make additional comments upon receipt of subsequent submissions.
Sincerely,
President
Cc: John Weller, AICP Justin Smiley, AICP Ted Otteni, P.E. Jerry Baker, P.E. Eric Hammond
2500 East High Street, Suite 650 610.326.3100 Pottstown, PA 19464 [email protected]
MEMORANDUM
DATE: March 27, 2018
TO: John Weller, Director of Planning and Zoning
FROM: Theodore D. Otteni, P.E. Director of Public Works
SUBJECT: Brandolini Subdivision Preliminary Review
I have reviewed the Preliminary Land Development Plans for the Brandolini Subdivision, with a plotted date of August 9, 2018 and offer the following comments:
General 1. Somewhere in plan set, add a note along the lines of: “If necessary, the Contractor shall make modifications to prevent discharge of stormwater from the bio retention basin from encroaching into the adjacent properties currently owned by Monroe and Schneller.”
Sheet 3 1. Parcel 5, sanitary sewer lateral not shown 2. San MH 5 to MH 7: a. Identify sanitary sewer easement b. Sanitary sewer line should be centered in easement c. The sanitary sewer easement cannot overlap with the existing Teppco easement d. MH 6 appears to be too close to the existing Teppco easement
Sheet 7 1. “Profile Inlet #1 to Endwall #E1”: a. Relocate the snout in MH#1 to Inlet #1 so that: i. It can more readily be accessed for cleaning. ii. It can be monitored to determine when cleaning is needed. Since MH#1 and MH#2 are manholes, they will not be taking in debris downstream of the drainage inlet #1. A homeowner is going to be responsible for this basin. 101 Commerce Drive West Whiteland Tel: (610) 363-9525 Exton, Pennsylvania 19341 www.westwhiteland.org Memorandum
DATE: August 27, 2018
TO: John Weller/Director of Planning and Zoning Justin Smiley/Township Planner
FROM: (VJ #~ark Moses/Code Administration Officer/Fire Marshal/Assistant Zoning Officer
RE: Brandolini Subdivision- Fire Marshal Second Review
I have reviewed the above plan dated 8/27/2017 prepared by E.B. Walsh and Associates and have the following comments: The comments from my previous memo dated March 26, 2018 were not incorporated into the plan. See comments below:
1. At least on side of the proposed new street shall be posted as a fire lane. Signs shall be double-sided, international type and mounted perpendicular to the cartway. 2. Applicant shall provide a street name so that addresses for each lot may be assigned by West Whiteland Township. West Whiteland ------<(+i•l\'ikti:114*>,__., ___ Tel: (610) 363-0200 101 Commerce Drive Police Department Fax: (610) 363-6671 Exton, Pennsylvania 19341 www.westwhiteland.org
MEMORANDUM
To: Justin Smiley, Township Planner
From: Chief Joseph M. Catov, Jr.
Date: March 26, 2018
Re: Brandolini Subdivision Review
I have reviewed the Brandolini subdivision plans. I have no issues with the plans as submitted.
Chief of Police
April 9, 2018
John R. Weller, AICP, Director of Planning & Zoning West Whiteland Township 101 Commerce Drive Exton, PA 19341
Re: Preliminary Subdivision - J.B. Brandolini # SD-03-18-15313 - West Whiteland Township
Dear Mr. Weller:
A Preliminary Subdivision Plan entitled "J.B. Brandolini", prepared by Edward B. Walsh and Associates, Inc., and dated August 27, 2017, was received by this office on March 12, 2018. This plan is reviewed by the Chester County Planning Commission in accord with the provisions of Section 502 of the Pennsylvania Municipalities Planning Code. We offer the following comments on the proposed subdivision for your consideration.
PROJECT SUMMARY:
Location: north side of Kirkland Avenue, east of Sweet Briar Road Site Acreage: 6.52 Proposed Land Use: 7 Single Family Residential lots Municipal Land Use Plan Designation: Low Density Residential UPI#: 41-8-212
PROPOSAL:
The applicant proposes the creation of seven single family residential lots and 425 linear feet of public roadway. The project site, which will be served by public water and public sewer, is located in the R-2 Residential zoning district. The site plan depicts that the municipal boundary with West Goshen Township traverses the southernmost portion of the site along Kirkland Avenue.
RECOMMENDATION: The County Planning Commission recommends that the issues raised in this letter should be addressed, particularly the hazardous liquid transmission pipeline issues discussed in comment #3, and all West Whiteland Township issues should be resolved before action is taken on this subdivision plan.
Email: [email protected] ● website: www.chescoplanning.org Page: 2 Re: Preliminary Subdivision - J.B. Brandolini # SD-03-18-15313 - West Whiteland Township
COUNTY POLICY:
LANDSCAPES:
1. The project site is located within the Suburban Landscape designation of Landscapes2, the 2009 County Comprehensive Plan. The objective of the Suburban Landscape is to promote new development to accommodate anticipated population and employment growth, using appropriate density, sustainable design, and smart transportation principles. Additionally, Landscapes2 supports infill development and redevelopment efforts in the Suburban Landscape based upon infrastructure capacity and environmental constraints. While the proposed subdivision is consistent with the objectives of the Suburban Landscape, careful consideration of the proposed development activity is required due to a hazardous liquids transmission pipeline that traverses the site (this issue is further discussed in comment #3).
WATERSHEDS:
2. Watersheds, the water resources component of Landscapes2, indicates the proposed development is located within the Broad Run subbasin of the Brandywine Creek watershed. Watersheds’ highest priority land use objectives within this watershed are: reduce stormwater runoff, restore water quality of “impaired” streams, and protect vegetated riparian corridors. Watersheds can be accessed at www.chesco.org/water.
Page: 3 Re: Preliminary Subdivision - J.B. Brandolini # SD-03-18-15313 - West Whiteland Township
Plan Detail, Sheet 1 - Preliminary Subdivision - J.B. Brandolini
PRIMARY ISSUES:
3. The site plan depicts the location of a TEPPCO (petroleum) pipeline easement along the eastern parcel boundary. Additionally, the project site appears to be in close proximity to another hazardous liquids transmission pipeline that is operated by Laurel Pipeline Company/Buckeye Partners. We suggest that the applicant contact the pipeline operators to ensure that the application does not result in any encroachments into the pipeline right-of-way; we note the site plan depicts the location of pipeline markers for the TEPPCO pipeline. Additionally, the details and any use restrictions associated with these rights-of-way should be incorporated into the deeds of the affected parcels. The Township should also consider whether adequate setbacks are provided between the pipelines and the proposed dwellings, particularly the proposed dwelling on Lot 6.
Additional information regarding setbacks of new construction from existing pipelines is available online at: www.chescoplanning.org/pic/pdf/ResourcesGaadtDevStnds.pdf.
More information about pipeline safety can be found at the Chester County Pipeline Information Center at: www.chescoplanning.org/pic/introduction.cfm.
Page: 4 Re: Preliminary Subdivision - J.B. Brandolini # SD-03-18-15313 - West Whiteland Township
4. We endorse the installation of sidewalks, which will extend along Kirkland Avenue to the adjoining parcel to the west. Sidewalks are an essential design element for new construction in the Suburban Landscape.
5. We suggest that Lots 1 and 7 be deed restricted from having direct access onto Kirkland Avenue.
ADMINISTRATIVE ISSUES:
6. Land disturbance and land development activities that occur within Chester County must comply with the County-wide Act 167 Stormwater Management Plan for Chester County, PA (July 2013) and the associated Act 167 stormwater management ordinance standards adopted by each municipality.
7. The project is located in an area designated by the PaDEP as a Special Protection Watershed. Chester County’s High Quality and Exceptional Value Watersheds are especially sensitive to degradation and pollution that could result from development. Therefore, stricter DEP or municipal limitations to wastewater and stormwater discharges may apply in this watershed. A map of Special Protection Watersheds in Chester County, PA may be viewed here: www.chesco.org/DocumentCenter/View/17339.
8. General Note 14 on Sheet 1 states that the recharge bed, stormceptors and snouts will be maintained by a homeowners’ association. Ownership, maintenance, use provisions, restrictions, and liability responsibilities associated with any common held amenities should be written into the Homeowners' Association (HOA) document. The HOA document should include provisions which allow the Township to: intervene and maintain common owned facilities; determine the schedule for Association formation; timing for construction of common facilities; and determine the schedule for transfer of ownership from developer to the HOA of common facilities. The HOA document should be submitted as part of the application to the municipality to be reviewed by an attorney versed in homeowners' association documents to evaluate the document for its completeness and compliance.
General Note 14 also states that the individual property owner will be responsible for the ownership and maintenance of all storm drainage and detention facilities on their lot. Ongoing efforts by the municipality may be needed to educate the homeowners so that they can fully understand and fulfill their operation and maintenance requirements for these facilities.
9. The site plan depicts the location of a 20 foot wide sanitary sewer easement traversing Lots 4 and 5. The details of this easement should be incorporated into the deeds of both parcels.
10. The site plan depicts the location of an access easement on the project site for the adjoining parcel to the west along Kirkland Avenue. The details of this access easement should be incorporated into the deeds of the affected lots. Additionally, the site plan note on Sheet 1 for this access easement should be revised to indicate that the UPI-Uniform Parcel Identifier number for this adjoining parcel is 41- 8D-46, rather than 41-80-46.
11. The applicant is requesting a waiver from the street grade provisions in Section 281-27 of the Township Subdivision and Land Development Ordinance, along with a waiver from the perimeter buffer standards in Section 281-35.E(1). Waiver requests should only be granted following the determination that the proposed project either meets the purpose of these requirements or does not create the impacts that these provisions are intended to manage.
Page: 5 Re: Preliminary Subdivision - J.B. Brandolini # SD-03-18-15313 - West Whiteland Township
12. The applicant should contact the office of the Chester County Conservation District (CCCD) for information and clarification on erosion control measures. The provisions of the Commonwealth Erosion Control Regulations may apply to the project and may require an Earth Disturbance Permit or a National Pollutant Discharge Elimination System permit for discharge of stormwater from construction activities.
13. A minimum of four (4) copies of the plan should be presented at the Chester County Planning Commission for endorsement to permit recording of the final plan in accord with the procedures of Act 247, the Pennsylvania Municipalities Planning Code, and to meet the requirements of the Recorder of Deeds and the Assessment Office.
This report does not review the plan for compliance to all aspects of your ordinance, as this is more appropriately done by agents of West Whiteland Township. However, we appreciate the opportunity to review and comment on this plan. The staff of the Chester County Planning Commission is available to you to discuss this and other matters in more detail.
Sincerely,
Paul Farkas Senior Review Planner cc: J.B. Brandolini, Inc. Edward B. Walsh and Associates, Inc. Devereux Foundation Chester County Conservation District Casey LaLonde, Manager, West Goshen Township ACCOUNTS PAYABLE WARRANT REPORT
CHECK # 60637 TO 60701
DATE 10/10/2018 WARRANT 10102018
GENERAL FUND 841,851.58 SEWER FUND 81,069.83 SOLID WASTE FUND 1,817.79 LIQUID FUELS FUND 181,353.19 POST RETIREMENT MEDICAL FUND 6,921.17 EQUIP REPLACEMENT FUND 105,559.58 TECHNOLOGY FUND 2,576.49 SUBTOTAL 1,221,149.63
PROCUREMENT CARDS - SEPTEMBER 2018 EXPENSES WARRANT PC101018
GENERAL FUND 32,391.92 SEWER FUND 3,700.95 SOLID WASTE FUND 31,700.89 TECHNOLOGY FUND 2,550.00 SUBTOTAL 70,343.76
ACH PAYMENT WARRANT 092118AC
GENERAL FUND 1,068.93 SUBTOTAL 1,068.93
ACH PAYMENT WARRANT AC101018
TECHNOLOGY FUND 922.50 SUBTOTAL 922.50
NEW HOLLAND AUTO GROUP - VOID - STALE CHECK # 60255 WARRANT 062718
EQUIPMENT REPLACEMENT FUND (105,559.58) SUBTOTAL (105,559.58)
TOTAL 1,187,925.24
APPROVED BY THE BOARD OF SUPERVISORS
DATE
THERESA SANTALUCIA
MICHELE MOLL
ELIZABETH JONES West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 2584 - A-1 SECURITY 9/21/2018 60638 BY092118A 014100 3450 SECURITY 105.00 105.00 CENTER SERVICE/ACCREDITATIO N VENDOR TOTAL 105.00 105.00 5328 - AETNA 9/16/2018 60639 31241064 404500 3156 POST RETIREMENT 389.29 389.29 MEDICAL/OCT 2018
VENDOR TOTAL 389.29 3,114.32 569 - ASSOCIATED 9/19/2018 60640 263656 014300 3245 FLEET SUPPLIES 174.57 174.57 TRUCK PARTS 9/25/2018 60640 264979 014300 3245 FLEET SUPPLIES 18.72 18.72
VENDOR TOTAL 193.29 1,723.24 1320 - AXON 9/25/2018 60641 SI-1554381 014100 3213 POLICE SUPPLIES 93.00 93.00 ENTERPRISES, INC VENDOR TOTAL 93.00 2,042.62 798 - BERGEY'S 9/27/2018 60642 PH624611R 014300 3490 FLEET SUPPLIES 316.63 316.63
VENDOR TOTAL 316.63 540.84 3128 - BILLOWS 9/10/2018 60643 4089385-00 024290 3373 SEWER LIGHTING 123.00 123.00 ELECTRIC SUPPLY REPAIRS
9/10/2018 60643 4089385-01 024290 3373 SEWER LIGHTING 108.00 108.00 REPAIRS
VENDOR TOTAL 231.00 962.38 5014 - CAMPBELL 9/6/2018 60644 64027 014010 3314 GENERAL LABOR 877.50 877.50 DURRANT BEATTY MATTERS PALOMBO & MILLER P.C.
Page 1 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 5014 - CAMPBELL 9/6/2018 60644 64027 014100 3314 GENERAL LABOR 9,904.13 9904.13 DURRANT BEATTY MATTERS PALOMBO & MILLER P.C. VENDOR TOTAL 10,781.63 36,306.41 1143 - CONTROLEX 8/22/2018 60645 18-281 024290 3374 CMPS ALARM PANELS 1,125.00 1125.00 SERVICE CORPORATION VENDOR TOTAL 1,125.00 11,080.00 4415 - DEARBORN 9/17/2018 60646 F012698- 014010 3158 LIFE INSURANCE/OCT 50.00 50.00 NATIONAL 1OCT18 2018 9/17/2018 60646 F012698- 014050 3158 LIFE INSURANCE/OCT 72.23 72.23 1OCT18 2018 9/17/2018 60646 F012698- 014100 3158 LIFE INSURANCE/OCT 680.59 680.59 1OCT18 2018 9/17/2018 60646 F012698- 014130 3158 LIFE INSURANCE/OCT 68.70 68.70 1OCT18 2018 9/17/2018 60646 F012698- 014140 3158 LIFE INSURANCE/OCT 51.80 51.80 1OCT18 2018 9/17/2018 60646 F012698- 014300 3158 LIFE INSURANCE/OCT 116.62 116.62 1OCT18 2018 9/17/2018 60646 F012698- 014520 3158 LIFE INSURANCE/OCT 49.30 49.30 1OCT18 2018 9/17/2018 60646 F012698- 024290 3158 LIFE INSURANCE/OCT 210.24 210.24 1OCT18 2018 9/17/2018 60646 F012698- 124310 3158 LIFE INSURANCE/OCT 10.53 10.53 1OCT18 2018 9/17/2018 60646 F012698- 404500 3158 LIFE INSURANCE/OCT 163.81 163.81 1OCT18 2018 VENDOR TOTAL 1,473.82 16,801.23 2229 - DELAWARE 10/1/2018 60647 15438 014010 3156 HEALTH 3,143.76 3143.76 VALLEY HEALTH INS INSURANCE/OCT 2018 TRUST
Page 2 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 2229 - DELAWARE 10/1/2018 60647 15438 014050 3156 HEALTH 2,798.16 2798.16 VALLEY HEALTH INS INSURANCE/OCT 2018 TRUST 10/1/2018 60647 15438 014100 3156 HEALTH 44,522.96 44522.96 INSURANCE/OCT 2018
10/1/2018 60647 15438 014100 3156 HEALTH 143.50 143.50 INSURANCE/OCT 2018
10/1/2018 60647 15438 014130 3156 HEALTH 4,024.06 4024.06 INSURANCE/OCT 2018
10/1/2018 60647 15438 014140 3156 HEALTH 2,387.55 2387.55 INSURANCE/OCT 2018
10/1/2018 60647 15438 024290 3156 HEALTH 11,218.67 11218.67 INSURANCE/OCT 2018
10/1/2018 60647 15438 014300 3156 HEALTH 4,574.20 4574.20 INSURANCE/OCT 2018
10/1/2018 60647 15438 014520 3156 HEALTH 2,387.55 2387.55 INSURANCE/OCT 2018
10/1/2018 60647 15438 404500 3156 HEALTH 6,333.95 6333.95 INSURANCE/OCT 2018
10/1/2018 60647 15438 014010 3152 HEALTH 325.79 325.79 INSURANCE/OCT 2018
10/1/2018 60647 15438 014050 3152 HEALTH 277.80 277.80 INSURANCE/OCT 2018
10/1/2018 60647 15438 014100 3152 HEALTH 2,901.91 2901.91 INSURANCE/OCT 2018
Page 3 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 2229 - DELAWARE 10/1/2018 60647 15438 014130 3152 HEALTH 399.94 399.94 VALLEY HEALTH INS INSURANCE/OCT 2018 TRUST 10/1/2018 60647 15438 014140 3152 HEALTH 266.62 266.62 INSURANCE/OCT 2018
10/1/2018 60647 15438 024290 3152 HEALTH 1,107.05 1107.05 INSURANCE/OCT 2018
10/1/2018 60647 15438 014300 3152 HEALTH 394.57 394.57 INSURANCE/OCT 2018
10/1/2018 60647 15438 014520 3152 HEALTH 266.62 266.62 INSURANCE/OCT 2018
10/1/2018 60647 15438 404500 3152 HEALTH 34.12 34.12 INSURANCE/OCT 2018
VENDOR TOTAL 87,508.78 1,010,202.14 113 - DELAWARE VALLEY 10/1/2018 60648 WCPREM18- 014010 3003 PREMIUMS/Q4 2018 71.25 71.25 WORKERS' COMP TRUST WWHIT4 10/1/2018 60648 WCPREM18- 014050 3003 PREMIUMS/Q4 2018 64.98 64.98 WWHIT4 10/1/2018 60648 WCPREM18- 014100 3003 PREMIUMS/Q4 2018 30,563.97 30563.97 WWHIT4 10/1/2018 60648 WCPREM18- 014110 3003 PREMIUMS/Q4 2018 10,441.83 10441.83 WWHIT4 10/1/2018 60648 WCPREM18- 014130 3003 PREMIUMS/Q4 2018 2,291.97 2291.97 WWHIT4 10/1/2018 60648 WCPREM18- 014140 3003 PREMIUMS/Q4 2018 50.73 50.73 WWHIT4 10/1/2018 60648 WCPREM18- 014300 3003 PREMIUMS/Q4 2018 5,910.33 5910.33 WWHIT4 10/1/2018 60648 WCPREM18- 014520 3003 PREMIUMS/Q4 2018 1,808.61 1808.61 WWHIT4
Page 4 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 113 - DELAWARE VALLEY 10/1/2018 60648 WCPREM18- 024290 3003 PREMIUMS/Q4 2018 5,786.07 5786.07 WORKERS' COMP TRUST WWHIT4 10/1/2018 60648 WCPREM18- 124310 3003 PREMIUMS/Q4 2018 10.26 10.26 WWHIT4 VENDOR TOTAL 57,000.00 228,000.00 5381 - DIROCCO 9/10/2018 60649 1 354390 3679 2018 PAVING 180,884.69 180884.69 BROTHERS, INC. PROGRAM/PROJ 18- 15254-002 VENDOR TOTAL 180,884.69 180,884.69 2398 - DOWNINGTOWN 9/18/2018 60650 6-014326 014300 3245 FLEET SUPPLIES 250.54 250.54 AUTO SUPPLY 9/19/2018 60650 6-014482 014300 3245 FLEET SUPPLIES (131.68) -131.68
9/27/2018 60650 6-016044 014300 3245 FLEET SUPPLIES 119.95 119.95
VENDOR TOTAL 238.81 5,768.00 4721 - DUANE BRADY 9/28/2018 60651 092818 014130 3422 REIMBURSEMENT 160.75 160.75
VENDOR TOTAL 160.75 270.75 200 - ELAINE G PARRISH 9/6/2018 60652 083018 014140 3316 PROFESSIONAL 531.00 531.00 RPR SERVICES/ZHB 8/30/18
VENDOR TOTAL 531.00 10,172.50 103 - GAWTHROP 9/10/2018 60653 200028 014140 3314 MCDONALD'S USA, LLC 720.00 720.00 GREENWOOD, PC VENDOR TOTAL 720.00 21,792.11 2233 - GREATAMERICA 8/21/2018 60654 23214448 706800 3747 PLOTTER LEASE/AUG 423.50 423.50 FINANCIAL SVCS. 2018 VENDOR TOTAL 423.50 11,897.07
Page 5 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 43 - HA THOMSON 9/20/2018 60655 344348 014300 3359 AUTO 253.84 253.84 COMPANY INSURANCE/2/21/18- 2/21/19/2018 FORD F350
VENDOR TOTAL 253.84 7,295.46 4280 - HECTOR FIERRO 9/26/2018 60656 092618 024290 3245 REIMBURSEMENT 64.00 64.00
VENDOR TOTAL 64.00 182.93 147 - HIGHWAY 9/13/2018 60657 88096 014300 3680 PW SUPPLIES/SUSSEX 341.24 341.24 MATERIALS INC INTERSECTION
VENDOR TOTAL 341.24 18,532.46 581 - HOME DEPOT 9/12/2018 60658 3014752 014092 3245 MUNICIPAL BLDG 102.78 102.78 CREDIT SERVICES SUPPLIES
9/12/2018 60658 3160791 014300 3245 PW SUPPLIES 88.73 88.73
9/10/2018 60658 5160757 014520 3245 RAILS FOR FENCE 1,182.00 1182.00
8/30/2018 60658 6033221 014300 3245 PW SUPPLIES 38.74 38.74
VENDOR TOTAL 1,412.25 5,679.79 4747 - INCARCERATE 9/17/2018 60659 091718 014100 3245 CONSTABLE SERVICES 128.34 128.34 INC. 9/19/2018 60659 091918 014100 3245 CONSTABLE SERVICES 127.80 127.80
9/21/2018 60659 092118 014100 3245 CONSTABLE SERVICES 373.00 373.00
VENDOR TOTAL 629.14 4,881.25 3444 - INTEGRATED 9/13/2018 60660 26960091318 014100 3196 HEALTH SCREENING 203.00 203.00 HEALTH & WELLNESS CENTER
Page 6 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 3444 - INTEGRATED 9/13/2018 60660 26962091318 014100 3196 HEALTH SCREENING 218.00 218.00 HEALTH & WELLNESS CENTER 9/13/2018 60660 26963091318 014100 3196 HEALTH SCREENING 218.00 218.00
VENDOR TOTAL 639.00 1,210.00 3568 - INTERNATIONAL 9/28/2018 60661 2018 014520 3758 COMMUNITY DAY 1,600.00 1600.00 FIREWORKS SUPPLIES MANUFACTURING CO VENDOR TOTAL 1,600.00 1,600.00 2393 - JONATHON 9/1/2018 60662 090118 014100 3238 REIMBURSEMENT 53.96 53.96 STEWART VENDOR TOTAL 53.96 53.96 157 - JOSEPH ROSCIOLI 8/10/2018 60663 081018 014010 3119 REIMBURSEMENT 212.18 212.18
VENDOR TOTAL 212.18 212.18 166 - KEEN 9/19/2018 60664 30540840 014300 3245 WELDER SET 1,999.99 1999.99 COMPRESSED GAS CO 9/19/2018 60664 30541097 014300 3245 FLEET SUPPLIES 845.24 845.24
VENDOR TOTAL 2,845.23 2,961.03 4392 - KELLY 9/18/2018 60665 2149215-IN 014300 3245 FLEET SUPPLIES 52.34 52.34 INDUSTRIAL SUPPLY VENDOR TOTAL 52.34 626.82 2901 - LAMB MCERLANE 9/10/2018 60666 165804 014010 3314 GENERAL 51.25 51.25 PC ADMINISTRATION
9/10/2018 60666 165805 014140 3314 SUBDIVISION AND LAND 953.75 953.75 DEVELOPMENT
9/10/2018 60666 165806 014010 3314 FINANCIAL MATTERS 1,210.00 1210.00
Page 7 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 2901 - LAMB MCERLANE 9/10/2018 60666 165807 011000 1451 Y HANOVER, R.S. LP 159.13 159.13 PC 9/10/2018 60666 165808 014010 3314 INTERBORO PACKAGING 410.00 410.00 CORP 9/10/2018 60666 165809 014140 3314 CURATIVE AMENDMENT 51.25 51.25 FOR ELECTRONIC BILLBOARDS 9/10/2018 60666 165810 014010 3314 ADELPHIA GATEWAY 102.50 102.50
9/10/2018 60666 165811 014140 3314 SS PHILIP & JAMES 62.50 62.50 CHURCH
9/10/2018 60666 165812 014010 3314 GENERAL ZONING 6.25 6.25
9/10/2018 60666 165813 014130 3314 GENERAL CODES 51.25 51.25
9/10/2018 60666 165814 011000 1451 Y CONDITIONAL 410.00 410.00 USES/KING INDUSTRIAL
9/10/2018 60666 165815 014100 3314 POLICE DEPARTMENT 410.00 410.00
9/10/2018 60666 165816 014010 3314 MEETINGS 3,191.90 3191.90
9/10/2018 60666 165817 014010 3314 EXTON PARK 615.00 615.00
9/10/2018 60666 165818 011000 1451 Y BOY SCOUTS OF 205.00 205.00 AMERICA
9/10/2018 60666 165819 014010 3314 SUNOCO PIPELINE 7,698.25 7698.25
9/10/2018 60666 165820 014140 3314 JEP SUBDIVISION AND 51.25 51.25 LAND DEVELOPMENT
Page 8 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 2901 - LAMB MCERLANE 9/10/2018 60666 165821 011000 1451 Y EXTON ELEMENTARY 51.25 51.25 PC SCHOOL
9/10/2018 60666 165822 011000 1451 Y PARKVIEW AT 2,745.09 2745.09 OAKLANDS
9/10/2018 60666 166487 011000 1451 Y FEDEX GROUND 62.50 62.50 PACKAGE SYSTEM
VENDOR TOTAL 18,498.12 195,581.47 3414 - LAW 9/18/2018 60667 0391828-IN 014100 3213 POLICE SUPPLIES 29.26 29.26 ENFORCEMENT TARGETS INC VENDOR TOTAL 29.26 29.26 3769 - LITTLE'S OF 9/25/2018 60668 03-587935 014300 3245 CONCRETE SAW 1,759.96 1759.96 DOWNINGTOWN VENDOR TOTAL 1,759.96 16,934.70 190 - MAIN LINE 9/13/2018 60669 430030 014300 3245 PW SUPPLIES 53.55 53.55 CONCRETE & SUPPLY VENDOR TOTAL 53.55 3,607.55 25 - MARCHWOOD 9/20/2018 60670 037644 014300 3245 PW SUPPLIES 44.33 44.33 HARDWARE 9/21/2018 60670 037649 014520 3245 PARKS SUPPLIES 9.44 9.44
9/25/2018 60670 037663 014300 3245 FLEET SUPPLIES 20.69 20.69
9/25/2018 60670 037666 014520 3245 PARKS SUPPLIES 32.30 32.30
9/27/2018 60670 037673 014300 3245 PW SUPPLIES 13.98 13.98
VENDOR TOTAL 120.74 1,742.69
Page 9 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 2339 - MCMAHON 9/21/2018 60671 161172 706800 3708 TRAISR/AUG 2018 2,100.00 2100.00 ASSOCIATES INC VENDOR TOTAL 2,100.00 55,039.52 26 - METROPOLITAN 9/15/2018 60672 IN000107968 014100 3374 POLICE EQUIPMENT 263.00 263.00 COMMUNICATIONS, INC VENDOR TOTAL 263.00 37,313.00 4528 - MUNICIPAL 9/20/2018 60673 ARL18699 024290 3612 CHEMICAL ROOT 9,923.80 9923.80 SALES INC CONTROL
VENDOR TOTAL 9,923.80 9,923.80 3497 - NEW HOLLAND 6/20/2018 60637 021218-1 505500 3233 FORD F350 SUPER CAB 52,494.54 52494.54 AUTO GROUP W/PLOW 6/20/2018 60637 2-13-18-2 505500 3233 2019 FORD F 350 53,065.04 53065.04 W/PLOW
VENDOR TOTAL 105,559.58 280,204.92 3301 - PECO ENERGY - 9/19/2018 60676 010110918 014300 3361 ELECTRICITY/GARAGE/S 87.58 87.58 PAYMENT PROCESSING EPT 2018 9/13/2018 60674 161510918 014520 3489 ELECTRICITY/PENNYPAC 8.49 8.49 KER 2ND FLR/SEP 2018
9/19/2018 60679 610530918 014092 3361 ELECTRICITY/TWP 2,941.01 2941.01 BLDG/SEP 2018
9/27/2018 60678 610530918A 014092 3361 ELECTRIC & GAS/TWP 1,602.35 1602.35 BLDG/SEP 2018
9/21/2018 60677 670750918 024290 3361 ELECTRIC/BIRCHWOOD 169.67 169.67 PS/SEP 2018
Page 10 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 3301 - PECO ENERGY - 9/19/2018 60675 880130918 014520 3489 ELECTRICITY/PENNYPAC 12.23 12.23 PAYMENT PROCESSING KER 1ST FLR/SEP 2018
9/27/2018 60678 610530918A 014092 3362 ELECTRIC & GAS/TWP 109.78 109.78 BLDG/SEP 2018
VENDOR TOTAL 4,931.11 59,589.03 31 - PECO ENERGY 9/14/2018 60680 004000918 014300 3361 SUMMARY 655.58 655.58 COMPANY BILL/ELECTRICITY & GAS/SEP 2018 9/14/2018 60680 004000918 014300 3362 SUMMARY 41.93 41.93 BILL/ELECTRICITY & GAS/SEP 2018 9/14/2018 60680 004000918 014520 3361 SUMMARY 192.82 192.82 BILL/ELECTRICITY & GAS/SEP 2018 9/14/2018 60680 004000918 024290 3361 SUMMARY 6,087.33 6087.33 BILL/ELECTRICITY & GAS/SEP 2018/CMPS 9/14/2018 60680 004000918 024290 3361 SUMMARY 3,263.33 3263.33 BILL/ELECTRICITY & GAS/SEP 2018 VENDOR TOTAL 10,240.99 112,120.80 268 - PEP BOYS 9/19/2018 60681 01581068415 014300 3245 FLEET SUPPLIES 12.34 12.34
9/25/2018 60681 01581068554 014520 3245 PARKS SUPPLIES 14.38 14.38
9/25/2018 60681 01581068560 014300 3245 FLEET SUPPLIES 18.98 18.98
10/1/2018 60681 01581068776 014300 3245 FLEET SUPPLIES 26.54 26.54
VENDOR TOTAL 72.24 3,829.58
Page 11 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 3596 - PETROLEUM 9/13/2018 60682 1307096 011000 1449 DIESEL/420.3 812.69 812.69 TRADERS CORPORATION VENDOR TOTAL 812.69 21,737.29 152 - PIPE LINE 9/11/2018 60683 309170 014300 3668 PW SUPPLIES 461.97 461.97 PLASTICS INC 9/20/2018 60683 309387 014300 3668 PW SUPPLIES 119.40 119.40
VENDOR TOTAL 581.37 785.24 4979 - POLICE LAW 9/12/2018 60684 091218 014100 3420 ANNUAL 220.00 220.00 SERVICES SUBSCRIPTION/2018
VENDOR TOTAL 220.00 220.00 4785 - RAYMOND E. 9/17/2018 60685 091718 014100 3245 CONSTABLE SERVICES 100.00 100.00 SHELLER VENDOR TOTAL 100.00 300.00 5216 - REMINGTON & 9/10/2018 60686 PCWNT004-7 024290 3313 GENERAL ENGINEERING 125.00 125.00 VERNICK ENGINEERS, TASKS INC. VENDOR TOTAL 125.00 90,221.83 37 - SIGNAL SERVICE 9/7/2018 60687 29351 354380 3456 SIGNAL REPAIR/RT 30 & 206.00 206.00 INC WHITELAND TOWN CTR
9/11/2018 60687 29384 014300 3245 SIGNAL 95.00 95.00 MAINTENANCE/BOOT & GROVE 9/21/2018 60687 29417 354380 3456 SIGNAL REPAIR/VALLEY 262.50 262.50 CREEK & V CREEK CC
9/20/2018 60687 29418 014300 3245 SIGNAL 197.38 197.38 MAINTENANCE/WHITFOR D & CLOVER MILL VENDOR TOTAL 760.88 61,172.67
Page 12 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 41 - SPOTTS STEVENS & 8/28/2018 60688 0259434 011000 1451 Y PLAN REVIEW - 75.75 75.75 MCCOY INC CARRIAGE HOME CLUSTER DEVELOPMENT
8/28/2018 60688 0259438 011000 1451 Y PLAN REVIEW - GLEN 1,374.50 1374.50 LOCH II VENDOR TOTAL 1,450.25 234,796.19 258 - TERRE HILL 9/24/2018 60689 994353558 014300 3668 PW SUPPLIES 588.00 588.00 CONCRETE PRODUCTS VENDOR TOTAL 588.00 5,692.06 230 - THE PROTECTION 9/13/2018 60690 216351 024290 3450 ALARM 372.50 372.50 BUREAU SERVICE/10/01/18- 09/30/19/CMPS 9/13/2018 60690 216351 024290 3450 ALARM 362.00 362.00 SERVICE/10/01/18- 09/30/19 VENDOR TOTAL 734.50 3,133.71 5346 - TS MORRIS 9/23/2018 60691 2090A 014520 3450 LAWN MOWING/8/22- 7,200.00 7200.00 LANDSCAPING 9/20 VENDOR TOTAL 7,200.00 29,455.00 149 - US MUNICIPAL 9/5/2018 60692 6139799 014300 3490 FLEET SUPPLIES 434.14 434.14 SUPPLY INC VENDOR TOTAL 434.14 74,029.32 5 - VERIZON 9/15/2018 60693 36448Y0918 024290 3321 MVPS FIOS/SEP 2018 49.86 49.86
9/7/2018 60695 71188Y0918 024290 3321 WWPS FIOS/SEP 2018 62.68 62.68
9/25/2018 60694 80517Y0918 024290 3321 GMPS FIOS/SEP 2018 52.63 52.63
VENDOR TOTAL 165.17 1,102.40
Page 13 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 3746 - VERIZON 9/15/2018 60696 0001541018 706800 3708 BARN DSL/OCT 2018 52.99 52.99 COMMUNICATIONS VENDOR TOTAL 52.99 3,841.62 3852 - VERIZON 9/18/2018 60697 9814856898 014300 3321 SMART PHONES/SEP 54.79 54.79 WIRELESS 2018 9/18/2018 60697 9814856898 014100 3321 SMART PHONES/SEP 92.81 92.81 2018 9/18/2018 60697 9814856898 014100 3321 SMART PHONES/SEP 120.03 120.03 2018 9/18/2018 60697 9814856898 014130 3321 SMART PHONES/SEP 54.79 54.79 2018 VENDOR TOTAL 322.42 7,730.92 4560 - WAUSAU 9/19/2018 60698 091918 014510 3470 HISTORIC 651.50 651.50 AWARDS & ENGRAVING PRESERVATION PLAQUES
VENDOR TOTAL 651.50 651.50 49 - WEST WHITELAND 9/26/2018 60699 OCT2018 014110 3501 CONTRIBUTION/OCT 9,583.00 9583.00 FIRE COMPANY 2018 VENDOR TOTAL 9,583.00 139,684.00 4533 - WEST 9/6/2018 60701 YEAR 2018 014010 3002 PENSION 12,481.00 12481.00 WHITELAND TOWNSHIP CONTRIBUTION NON UNIFORMED PENSION 9/6/2018 60701 YEAR 2018 024290 3002 PENSION 7,020.00 7020.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 024290 3002 PENSION 6,398.00 6398.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 014050 3002 PENSION 11,374.00 11374.00 CONTRIBUTION
Page 14 West Whiteland Township Paid Warrant Report - #10102018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 4533 - WEST 9/6/2018 60701 YEAR 2018 124310 3002 PENSION 1,797.00 1797.00 WHITELAND TOWNSHIP CONTRIBUTION NON UNIFORMED PENSION 9/6/2018 60701 YEAR 2018 014100 3002 PENSION 7,202.00 7202.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 014130 3002 PENSION 15,891.00 15891.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 014140 3002 PENSION 8,959.00 8959.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 024290 3002 PENSION 5,087.00 5087.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 014300 3002 PENSION 27,096.00 27096.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 014520 3002 PENSION 8,503.00 8503.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 024290 3002 PENSION 22,354.00 22354.00 CONTRIBUTION
9/6/2018 60701 YEAR 2018 014050 3002 PENSION 1,797.00 1797.00 CONTRIBUTION
VENDOR TOTAL 135,959.00 135,959.00 4534 - WEST 9/6/2018 60700 YEAR 2018 014100 3002 PENSION 557,577.00 557577.00 WHITELAND TOWNSHIP CONTRIBUTION POLICE PENSION VENDOR TOTAL 557,577.00 557,577.00 Total WARRANT TOTAL 1,221,149.63
Page 15 West Whiteland Township Paid Warrant Report - #092118AC
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 4406 - WEX BANK 8/31/2018 999994451 55649368 014130 3231 UNLEADED FUEL/AUG 56.38 56.38 2018 8/31/2018 999994451 55649368 011000 1451 Y UNLEADED FUEL/AUG 78.11 78.11 2018 8/31/2018 999994451 55649368 014100 3231 UNLEADED FUEL/AUG 934.44 934.44 2018 VENDOR TOTAL 1,068.93 1,316.84 Total WARRANT TOTAL 1,068.93
Page 1 West Whiteland Township Paid Warrant Report - #AC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 2233 - GREATAMERICA 9/3/2018 999994394 23286645 706800 3747 COPIER CONTRACT 922.50 922.50 FINANCIAL SVCS. AUGUST
VENDOR TOTAL 922.50 11,897.07 Total WARRANT TOTAL 922.50
Page 1 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 228 - A ANCHOR 9/20/2018 999994421 067036 014520 3758 COMMUNITY DAY 1,155.00 1155.00 SUPPLIES
VENDOR TOTAL 1,155.00 2,410.00 4202 - ADVANCED 8/31/2018 999994350 LF0005254767 124310 3365 DISPOSAL FEES 48.86 48.86 DISPOSAL SERVICES SEPTEMBER
8/31/2018 999994349 LF0005254768 024290 3365 DISPOSAL FEES 67.57 67.57 SEPTEMBER
8/31/2018 999994351 LF0005254769 014520 3365 DISPOSAL FEES 83.16 83.16 SEPTEMBER
8/31/2018 999994352 LF0005254770 014520 3365 DISPOSAL FEES 47.06 47.06 SEPTEMBER
8/31/2018 999994348 LF0005257981 124310 3365 DISPOSAL FEES 43.00 43.00 SEPTEMBER
9/30/2018 999994435 LF0005280589 124310 3365 DISPOSAL FEE OCTOBER 50.71 50.71
9/30/2018 999994436 LF0005280590 024290 3365 DISPOSAL FEE OCTOBER 70.14 70.14
9/30/2018 999994437 LF0005280591 014520 3365 DISPOSAL FEE OCTOBER 86.32 86.32
9/30/2018 999994433 LF0005280592 014520 3365 DISPOSAL FEE OCTOBER 43.16 43.16
9/30/2018 999994434 LF0005280963 124310 3365 DISPOSAL FEE OCTOBER 43.00 43.00
8/31/2018 999994352 LF0005254770 014300 3365 DISPOSAL FEES 47.05 47.05 SEPTEMBER
Page 1 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 4202 - ADVANCED 8/31/2018 999994348 LF0005257981 014092 3365 DISPOSAL FEES 78.62 78.62 DISPOSAL SERVICES SEPTEMBER
9/30/2018 999994433 LF0005280592 014300 3365 DISPOSAL FEE OCTOBER 43.16 43.16
9/30/2018 999994434 LF0005280963 014092 3365 DISPOSAL FEE OCTOBER 83.24 83.24
VENDOR TOTAL 835.05 3,824.94 1559 - AJ BLOSENSKI 9/1/2018 999994353 89101644 124310 3450 RECYCLING HAULER FEE 17,916.67 17916.67 INC SEPTEMBER VENDOR TOTAL 17,916.67 197,083.37 4156 - AMAZON.COM 9/7/2018 999994354 112-0126535- 014010 3210 OFFICE SUPPLIES 7.29 7.29 6897076 8/29/2018 999994347 112-0976731- 014300 3490 FLEET SUPPLIES 50.94 50.94 8817811 9/20/2018 999994408 112-1325947- 014300 3245 FLEET SUPPLIES 210.37 210.37 1105853 9/7/2018 999994355 112-1732758- 024290 3374 SEWER SUPPLIES 49.29 49.29 2625007 9/19/2018 999994395 112-2172506- 014100 3210 POLICE SUPPLIES 81.62 81.62 1946607 9/10/2018 999994373 112-2425139- 014092 3245 MUNICIPAL BLDG 36.91 36.91 8393833 SUPPLIES
9/6/2018 999994401 112-2905300- 014092 3245 SAFETY SUPPLIES 30.73 30.73 1334604 9/11/2018 999994374 112-3824542- 014092 3245 MUNCIPAL BLDG 536.14 536.14 0236225 SUPPLIES
9/7/2018 999994369 112-4596143- 024290 3210 OFFICE AND FLEET 75.89 75.89 3480239 SUPPLIES
9/14/2018 999994405 112-5426574- 014300 3210 OFFICE SUPPLIES 16.95 16.95 7629843
Page 2 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 4156 - AMAZON.COM 9/25/2018 999994438 112-6072400- 024290 3191 SEWER SUPPLIES 137.78 137.78 5373850 9/10/2018 999994368 112-7216946- 014300 3245 FLEET SUPPLIES 37.95 37.95 8961008 9/10/2018 999994396 112-7539551- 014100 3216 POLICE EQUIPMENT 299.75 299.75 0129863 9/6/2018 999994400 112-9268009- 014092 3245 MUNICIPAL BLDG 71.62 71.62 9092214 SUPPLIES
9/20/2018 999994432 247565723 014050 3210 AMAZON PRIME ADDT'L 2.11 2.11 FEE 9/7/2018 999994369 112-4596143- 014300 3245 OFFICE AND FLEET 58.52 58.52 3480239 SUPPLIES
9/10/2018 999994396 112-7539551- 014100 3210 POLICE EQUIPMENT 48.20 48.20 0129863 VENDOR TOTAL 1,752.06 12,214.09 2384 - AQUA PA 8/22/2018 999994360 000300138030 024290 3367 GMPS AUGUST 555.22 555.22 0138 9/4/2018 999994358 000310030031 014130 3366 HYDRANTS AUGUST 4,170.75 4170.75 0030 9/4/2018 999994364 000310098070 014130 3366 HYDRANTS AUGUST 5,174.50 5174.50 6129 8/21/2018 999994361 000310880031 014520 3367 BARN AUGUST 35.04 35.04 0880 8/20/2018 999994356 000310964031 014520 3367 MILLER PK HYDRANTS 98.89 98.89 0964 8/20/2018 999994357 000310965031 014300 3367 MILLER PK GARAGE 118.08 118.08 0965 8/22/2018 999994359 000531014037 024290 3367 BIRCHWOOD DR 25.30 25.30 8105 AUGUST
8/22/2018 999994362 000540296038 014520 3367 BOOT RD PARK AUGUST 68.58 68.58 9744
Page 3 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 2384 - AQUA PA 8/20/2018 999994365 001487531041 014092 3367 SPRINKLER SYSTEM 208.65 208.65 5059 AUGUST
8/20/2018 999994363 001487531062 014092 3367 MUNICIPAL BLDG 1,299.32 1299.32 4930 AUGUST
8/20/2018 999994357 000310965031 024290 3367 MILLER PK GARAGE 138.61 138.61 0965 VENDOR TOTAL 11,892.94 124,778.60 564 - CHESTER COUNTY 8/29/2018 999994447 126696385636 014140 3422 TRAINING 632.00 632.00 2020 TRUST 7624 VENDOR TOTAL 632.00 782.00 5382 - CHESTER COUNTY 9/14/2018 999994403 09282018 014010 3422 MEETING SUPPLIES 40.00 40.00 HUMAN RESOURCES ASSOCIATION VENDOR TOTAL 40.00 40.00 280 - CHESTER COUNTY 8/31/2018 999994366 51610 124310 3365 TIPPING FEES AUGUST 5,310.09 5310.09 SOLID WASTE AUTHORITY 9/7/2018 999994383 51679 124310 3365 TIPPING FEES 2,626.47 2626.47 SEPTEMBER
9/15/2018 999994406 51744 124310 3365 TIPPING FEES 2,717.19 2717.19 SEPTEMBER
9/22/2018 999994424 51807 124310 3365 TIPPING FEES 2,744.91 2744.91 SEPTEMBER
VENDOR TOTAL 13,398.66 159,379.36 238 - CHESTER COUNTY 8/31/2018 999994382 2364 014100 3450 STRAY ANIMAL SERV 678.95 678.95 SPCA AUGUST
VENDOR TOTAL 678.95 9,116.73
Page 4 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 5080 - CREDIT BUREAU 9/4/2018 999994419 00027030 014100 3196 NEW HIRE EXPENSE 93.00 93.00 ASSOCIATES OF LEHIGH VALLEY, INC VENDOR TOTAL 93.00 155.00 4505 - CRYE PRECISION 9/12/2018 999994448 8100160320 014100 3216 POLICE SUPPLIES 289.40 289.40 LLC VENDOR TOTAL 289.40 289.40 4738 - EXTON BEVERAGE 9/19/2018 999994410 357648 014100 3245 COMMUNITY DAY 19.98 19.98 SUPPLIES
VENDOR TOTAL 19.98 19.98 2404 - FAULKNER GMC 9/17/2018 999994428 186976 014300 3490 FLEET SUPPLIES 39.80 39.80
VENDOR TOTAL 39.80 4,737.03 5340 - FIRSTPRO 8/7/2018 999994372 659196 014050 3144 TEMP PERSONNEL 770.53 770.53
8/14/2018 999994371 659350 014050 3144 TEMP PERSONNEL 739.08 739.08
8/21/2018 999994370 659510 014050 3144 TEMP PERSONNELL 691.90 691.90
8/28/2018 999994375 659670 014050 3144 TEMP PERSONNEL 479.61 479.61
9/4/2018 999994391 659809 014050 3144 TEMP PERSONNEL 754.80 754.80
9/11/2018 999994427 659928 014050 3144 TEMP PERSONNEL 503.20 503.20
9/18/2018 999994426 660146 014050 3144 TEMP PERSONNEL 479.61 479.61
VENDOR TOTAL 4,418.73 15,379.08 3608 - GALLS, LLC 9/14/2018 999994388 11329329 014130 3245 CODES SUPPLIES 123.99 123.99
VENDOR TOTAL 123.99 4,563.98
Page 5 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 5347 - GOLDEN INC 9/4/2018 999994399 PA005 014092 3450 CUSTODIAL SERVICE 1,320.00 1320.00 AUGUST
VENDOR TOTAL 1,320.00 5,280.00 594 - GRAINGER 9/20/2018 999994422 2038130283 014092 3245 FACILITY SUPPLIES 446.02 446.02
7/19/2018 999994377 9822601713 014300 3490 ROADS SUPPLIES 171.00 171.00
8/13/2018 999994376 9873289194 024290 3213 SEWER SUPPLIES 394.56 394.56
VENDOR TOTAL 1,011.58 3,430.19 4517 - HAMPTON INN 8/27/2018 999994449 515805A 014100 3196 POLICE INVESTIGATION 108.12 108.12
VENDOR TOTAL 108.12 108.12 5385 - IFSTA 9/19/2018 999994441 114454 014130 3245 TRAINING 157.27 157.27
VENDOR TOTAL 157.27 157.27 4516 - LABCORP 9/6/2018 999994418 10318305630 014100 3196 NEW HIRE EXPENSE 519.20 519.20
9/7/2018 999994417 10318305720 014100 3196 NEW HIRE EXPENSE 519.20 519.20
9/10/2018 999994416 10318305863 014100 3196 NEW HIRE EXPENSE 519.20 519.20
VENDOR TOTAL 1,557.60 2,596.00 5227 - LIMBACH 8/13/2018 999994378 000140532 014092 3450 WATER TREATMENT 162.25 162.25 COMPANY, LLC CONTRACT AUGUST`
VENDOR TOTAL 162.25 1,873.25
Page 6 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 182 - NETWORK 8/27/2018 999994446 18252550 014010 3210 SUBSCRIPTION 39.99 39.99 SOLUTIONS INC RENEWAL
VENDOR TOTAL 39.99 105.88 5078 - NOBLE 8/28/2018 999994379 SI-121832 014300 3245 ROADS SUPPLIES 403.64 403.64 INDUSTRIAL SUPPLY CORP VENDOR TOTAL 403.64 403.64 451 - OFFICE BASICS 8/14/2018 999994381 I-986574 024290 3245 SEWER SUPPLIES 27.40 27.40 INC VENDOR TOTAL 27.40 3,499.60 1302 - OFFICE DEPOT 9/7/2018 999994380 199585148001 014050 3210 OFFICE SUPPLIES 199.99 199.99 INC 9/13/2018 999994404 203712750- 014010 3210 OFFICE SUPPLIES 89.27 89.27 001 9/13/2018 999994407 203712750- 014010 3210 OFFICE SUPPLIES 22.04 22.04 002 9/7/2018 999994380 199585148001 124310 3210 OFFICE SUPPLIES 199.99 199.99
VENDOR TOTAL 511.29 3,324.23 3843 - PANERA BREAD 9/20/2018 999994442 619712744959 014520 3424 MEETING SUPPLIES 152.44 152.44
8/31/2018 999994443 633928 014010 3424 TRAINING SUPPLIES 165.87 165.87
9/18/2018 999994445 634004 014010 3422 TRAINING SUPPLIES 139.44 139.44
9/18/2018 999994444 634005 014010 3422 TRAINING SUPPLIES 237.63 237.63
VENDOR TOTAL 695.38 3,584.65 5248 - PAYTIME 9/25/2018 999994425 09252018 014050 3422 SEMINAR 100.00 100.00 HARRISBURG, INC.
Page 7 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 5248 - PAYTIME 9/12/2018 999994402 1648-9678- 014010 3422 SEMINAR 100.00 100.00 HARRISBURG, INC. 0216-8399 9/20/2018 999994431 CP09202018 014050 3422 SEMINAR 100.00 100.00
VENDOR TOTAL 300.00 800.00 3151 - PENNSYLVANIA 8/30/2018 999994412 2018-8-17 014100 3422 REGISTRATION 325.00 325.00 DUI ASSOC VENDOR TOTAL 325.00 325.00 702 - PENNSYLVANIA 9/19/2018 999994389 61292497178 014300 3306 CONFERENCE 125.00 125.00 WATER ENVIRONMENT ASSOCIATION VENDOR TOTAL 125.00 235.00 4753 - READY REFRESH 9/6/2018 999994398 081044393250 024290 3245 WATER AUGUST 79.19 79.19 4 9/6/2018 999994398 081044393250 014300 3245 WATER AUGUST 32.92 32.92 4 9/6/2018 999994398 081044393250 014092 3450 WATER AUGUST 71.97 71.97 4 VENDOR TOTAL 184.08 1,356.90 5383 - SALADWORKS 8/30/2018 999994413 5524 014100 3245 POLICE MEETING 25.29 25.29 SUPPLIES
VENDOR TOTAL 25.29 25.29 2521 - SPRINGHOUSE 8/31/2018 999994439 69980 706800 3707 SHAREPOINT 1,100.00 1100.00 EDUCATION & MIGRATION CONSULTING SERVICES 9/21/2018 999994440 70053 706800 3707 SHAREPOINT 1,450.00 1450.00 MIGRATION
VENDOR TOTAL 2,550.00 3,750.00 5380 - TOOLTOPIA 9/20/2018 999994423 PO450 014300 3245 TOOL TO SERVICE A/C 3,425.00 3425.00 SYSTEMS VENDOR TOTAL 3,425.00 3,425.00
Page 8 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 3191 - TPC TRAINING 9/19/2018 999994390 09192018 024290 3422 TRAINING SEMINARS 2,000.00 2000.00
VENDOR TOTAL 2,000.00 2,000.00 883 - TRIANGLE 9/1/2018 999994450 0076524-IN 014300 3384 2 WAY RADIOS 80.00 80.00 COMMUNICATIONS INC SEPTEMBER
9/1/2018 999994450 0076524-IN 014520 3384 2 WAY RADIOS 80.00 80.00 SEPTEMBER
9/1/2018 999994450 0076524-IN 024290 3384 2 WAY RADIOS 80.00 80.00 SEPTEMBER
VENDOR TOTAL 240.00 2,640.00 4338 - TRUGREEN 9/5/2018 999994385 90083149 014520 3450 TURF MAINTENANCE 700.00 700.00 PROCESSING CENTER EXTON PK
9/5/2018 999994386 90085360 014520 3450 TURF MAINTENANCE 150.00 150.00 MUNICIPAL BLDG
9/5/2018 999994384 90104712 014520 3450 TURF MAINTENANCE 425.00 425.00 BOOT RD PK
VENDOR TOTAL 1,275.00 6,785.00 5235 - WALMART 9/12/2018 999994367 825500354564 014010 3424 MEETING SUPPLIES 43.16 43.16
VENDOR TOTAL 43.16 281.04 5070 - WESTERN PEST 9/1/2018 999994429 4830466B 014092 3450 PEST CONTROL 61.50 61.50 SERVICES VENDOR TOTAL 61.50 729.00 281 - WHITFORD 9/4/2018 999994411 81198 014100 3245 BEREAVEMENT 91.99 91.99 FLOWERS INC
Page 9 West Whiteland Township Paid Warrant Report - #PC101018
VENDOR INV DATE CHECK # INV # GL ACCOUNT REIMB INV DESCRIPTION INV AMOUNT YTD AMOUNT 281 - WHITFORD 9/14/2018 999994397 81320 014100 3245 BEREAVEMENT 71.99 71.99 FLOWERS INC VENDOR TOTAL 163.98 326.16 3577 - WIGGINS 9/20/2018 999994409 09202018 014100 3450 POLICE DOCUMENT 345.00 345.00 SHREDDING INC DESTRUCTION
VENDOR TOTAL 345.00 345.00 Total WARRANT TOTAL 70,343.76
Page 10
WEST WHITELAND TOWNSHIP
RESOLUTION NO. 2018 - ___
WHEREAS, by virtue of Resolution 2009-09 adopted April 8, 2009, the Board of Supervisors of Whiteland Township declared its intent to follow the schedules and procedures for the disposition of records as set forth in the Municipal Records Manual approved on December 16, 2009, and,
WHEREAS, in accordance with Act 428 of 1968, each individual act of disposition shall be approved by resolution of the governing body of the municipality;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the Township of West Whiteland, Chester County, Pennsylvania, in accordance with the above-cited Municipal Records Manual, hereby authorizes reformatting of the following public records:
OFFICE RECORD TITLE DATES MEDIA
Administration Board of Supervisors September 12, 2018 121302 KB of data
Public Works Public Services Commission September 5, 2018 47583 KB of data
ADOPTED this 10th day of October, 2018.
WEST WHITELAND TOWNSHIP BOARD OF SUPERVISORS
______Theresa Santalucia, Chairman ATTEST:
______Mimi Gleason, Township Manager Michele Moll, Vice-Chairman
______Elizabeth Jones, Member
MEMORANDUM
DATE: October 3, 2018
TO: Board of Supervisors Mimi Gleason, Township Manager
FROM: Theodore D. Otteni, P.E. Director of Public Works
SUBJECT: PECO Green Region Open Space Program Grant
Recommended Motion: To adopt Resolution 2018-XX, authorizing application to the 2018 PECO Green Region Open Space Program grant for the Path from the Chester Valley Trail to the Exton Train Station project in the amount of $10,000.
Background: The Public Works Department would like to submit a grant request of $10,000 to the PECO Green Region Open Space Program, for the Route 100 – Exton Train Station Bike and Pedestrian Path Project. The money would be used toward construction of the multi-use path which is currently estimated to cost approximately $1,000,000.
If awarded, the grant will require a match by the Township in the same amount as the grant. An additional condition of the grant is that we acknowledge PECO and the PECO Green Region grant as a funding source for the project.
Please do not hesitate to contact me if you have any questions or would like additional information.
C:\Users\jkeller\Desktop\BOS Meeting Packet 10-10-2018\Meeting Packet\4. PECO Green Region Open Space Program Grant - Memo to BOS.docx
WEST WHITELAND TOWNSHIP
RESOLUTION NO. 2018-____
A Resolution Authorizing Application to the 2018 PECO Green Region Open Space Program for the Path from the Chester Valley Trail to Exton Train Station Project
WHEREAS, the West Whiteland Township Board of Supervisors desires to undertake the Path from the Chester Valley Trail to Exton Train Station Project; and
WHEREAS, the Township desires to apply to the PECO Green Region Open Space Program for a grant for the purpose of carrying out this project; and
WHEREAS, the Township has received and understands the 2018 PECO Green Region Open Space Program Guidelines.
THEREFORE, BE IT RESOLVED, that the West Whiteland Township Board of Supervisors approves this project and authorizes application to the PECO Green Region Open Space Program in the amount of $10,000, and
BE IT FURTHER RESOLVED, that if the application is granted, the Township commits to the expenditure of matching funds in the amount of $10,000 toward the project costs.
ADOPTED this 10th day of October, 2018.
WEST WHITELAND TOWNSHIP BOARD OF SUPERVISORS
______Theresa Santalucia, Chairman ATTEST:
______Mimi Gleason, Township Secretary Michele Moll, Vice-Chairman
______Elizabeth Jones, Member
I, Mimi Gleason, Township Manager/Secretary of West Whiteland Township, do hereby certify that the foregoing is a true and correct copy of the Resolution adopted at a regular meeting of the Board of Supervisors, held the 10th day of October, 2018 and said Resolution has been recorded in the minutes of West Whiteland Township and remains in effect as of this date.
Date:______Mimi Gleason, Secretary
Tel: (610) 363–0200 101 Commerce Drive Police Department Fax: (610) 363–6671 Exton, Pennsylvania 19341 www.westwhiteland.org
______
M EMORANDUM
To: Board of Supervisors
From: Chief Joseph M. Catov, Jr.
Date: October 5, 2018
Subject: Approval of Police Department Policies
Recommended Motion: To approve the policies for inclusion in the West Whiteland Township Police Policy and Procedure Manual:
Background The department is seeking accreditation through the Pennsylvania Chiefs of Police Association. Accreditation requires the department to have a policy and procedure manual that meets accreditation standards set by the Pennsylvania Law Enforcement Accreditation Commission (PLEAC). In January 2017, the department signed a contract with The Rodgers Group to assist in the accreditation process.
With the assistance of The Rodgers Group, the following policies have been prepared and are ready for your review: • Traffic Enforcement and Control (Revision) • Sick Leave (Non-Accreditation) • Biased Based Policing (Revision) • Naloxone Administration (Non-Accreditation) • Benefits (Non-Accreditation)
These policies have been thoroughly vetted and those that apply to PLEAC meet current accreditation standards. The policies were also reviewed and approved by select members of the department, to include a representative of the police officer’s association. You will be asked to review additional policies in the near future once they are prepared. WEST WHITELAND TOWNSHIP POLICE DEPARTMENT
GENERAL ORDER SUBJECT: TRAFFIC ENFORCEMENT AND CONTROL
EFFECTIVE DATE: March 3, 2018 NUMBER OF PAGES: 17
ACCREDITATION STANDARDS: BY THE ORDER OF: 2.4.1, 4.1.1 Chief of Police Joseph M. Catov, Jr.
PURPOSE: To establish guidelines for stopping and contacting traffic law violators that ensures the safety of both the violator and the police officer. The purpose of this policy is to establish uniform guidelines for officers to follow regarding traffic direction, control, and enforcement action(s) incidental to a violation.
POLICY: It is the policy of the West Whiteland Township Police Department to enforce traffic laws for the purpose of reducing the number of traffic accidents and related injuries and deaths. Therefore, officer’s enforcement actions, and their decisions about the type of enforcement action to take in any given situation, should include careful consideration of the nature and seriousness of the violation, the intent of the driver, and the effect of the violation on the violator, other motorists and/or pedestrians.
Officers will initiate enforcement action based on a combination of training, experience, and common sense. In the absence of specific direction elsewhere, officers should operate on the premise that deliberate violations of traffic laws and hazardous violations deserve a more vigorous enforcement effort than do inadvertent violations or nonhazardous violations.
Further, the department places greater emphasis on the quality of an officer's traffic law enforcement efforts, rather than the quantity. All uniformed officers share responsibility for traffic law enforcement. Supervisors will consider these factors in evaluating the traffic enforcement work of subordinates. The department expects all uniformed officers to contribute to the traffic enforcement effort, but does not establish quantitative objectives for individual officers, such as ticket quotas.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 1 of 16 PROCEDURES:
I. MOTOR VEHICLE STOPS
NOTE: The primary purpose of this general order is to provide standardization of the procedures for officers conducting motor vehicle stops and therefore, this general order contains general guidelines to be utilized by officers when conducting stops. It is recognized that guidelines cannot address every situation that officers may encounter and therefore, officers may deviate from the guidelines whenever operationally necessary and reasonable.
A. Stopping and Approaching Traffic Violators- The following procedures are to be followed whenever possible. It is recognized that varying conditions such as roadway construction, volume of traffic and the urgency of making vehicle stops may require officers to adjust these procedures to particular conditions.
1. Officers shall perform vehicle stops only when they have reason to do so.
2. Once an initial decision has been made to stop a motorist, the officer shall select an area that provides reasonable safety, avoiding curves, hills, heavily trafficked and poorly lit areas and roads without shoulders. Whenever possible, the officer shall also avoid the use of private drives, business locations, and areas where a large volume of spectators are likely to gather.
3. When a location has been selected for the stop, the officer shall notify the communications center of its nature, providing: unit location, a description of the vehicle, vehicle tag number and the number of occupants. At the officer’s discretion or dispatcher’s request, additional information may be exchanged.
4. At the desired location, the officer should signal the operator to stop at the far right side of the roadway or at the safest shoulder by activating the overhead emergency lights and siren as necessary.
a. On multilane roads, the officer may facilitate movement to the right shoulder by gradually changing lanes behind the violator until the right side of the roadway is reached.
b. Should the violator stop abruptly in the wrong lane or location, the officer should instruct him to move by using the appropriate hand signals or by activating the vehicle’s public address system.
5. Once properly stopped, the officer should position the police vehicle about one to one-half car length behind the violator’s vehicle and at a slight angle, with the front approximately two (2) feet to the traffic side of the violator’s vehicle.
a. At night, the spotlight should not be used to direct the violator but may be used to illuminate the vehicle’s interior once stopped. The patrol vehicle should use its low beams if high beams would blind oncoming motorists. 6. When exiting the patrol vehicle, the officer should be particularly alert to suspicious movements or actions of the vehicle operator or passengers.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 2 of 16
7. Upon approach of the vehicle, the officer should endeavor to touch the rear of the vehicle in the area of the vehicle’s trunk lid in such a manner as to deposit his/her fingerprints.
8. Approaching from the passenger’s side, the officer should be observant of the passenger compartment and stop at a point to the rear of the trailing edge of the right front door in order to communicate with the driver.
a. Where circumstances dictate, particularly where traffic is not close enough to create a potential problem, the officer may choose to approach the violator’s vehicle from the left-hand side and stop at the trailing edge of the left front door.
b. When the violator’s vehicle has occupants in the rear seat, the officer should approach to a point near the leading edge of the right front door, being particularly observant of occupant movements and choosing a path that will not allow the occupants to thrust the door open against the officer.
c. In two-officer police vehicles, the passenger officer shall be responsible for radio communications, note taking and relaying messages to the communications center. The passenger officer will also act as an observer and cover for his or her fellow officer.
9. Non-uniformed officers operating unmarked patrol vehicles with concealed emergency lights and siren shall not normally make vehicle stops for traffic violations. In situations where failure to act would create unreasonable risks of injury, death or significant property damage or would substantially interfere with a criminal investigation, such personnel shall activate emergency lights and siren to make the traffic stop, then immediately contact the communications center to request a marked patrol unit to take control of the stop.
10. Non-uniformed officers operating vehicles not equipped with emergency lights or siren shall not make motor vehicle stops unless there is imminent danger of loss of life should they fail to act. In other less urgent cases that demand attention, officers shall contact the communications center, request that a marked patrol vehicle perform the stop, and assist in directing the marked unit to the subject vehicle’s location.
B. Stopping and Approaching the Motorist:
1. In cases where a motorist must be stopped from oncoming traffic, the following actions may be taken:
a. Drive the police vehicle to the extreme right portion of the roadway and, as the violator approaches, signal him to stop by using hand signals and emergency lights.
b. Because of the potential hazard involved, an officer shall not leave his or her vehicle when attempting to stop oncoming motorists.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 3 of 16 c. If the subject motorist complies with the instructions, the police vehicle may then be turned around and appropriately positioned to the rear of the violator’s vehicle.
d. Should the motorist fail to comply with the officer’s instructions, the officer should turn the vehicle around and pursue, stop and approach the violator in the prescribed manner.
C. Stopping a Following Violator:
1. When stopping a motorist to the rear of the police vehicle, the following procedures may be followed:
a. The officer should drive to the right shoulder of the road and, as the violator approaches, signal him to stop.
b. The officer should not exit the vehicle in order to signal the subject motorist.
c. Should the motorist fail to comply, the officer should return to the roadway and stop and approach him in the prescribed manner.
D. Issuing Citations:
1. When issuing citations, conducting roadside sobriety tests or conversing with the violator, the officer and other parties shall be positioned to the side of the road, clear of the motor vehicles. As a general rule, neither the officer nor others shall stand in front of, between, or behind the stopped vehicles. In the event that it is operationally necessary to have the operator stand in front of the patrol vehicle (i.e., to capture the interaction or field sobriety tests via the MVR system), the officer shall be cognizant of the safety ramifications of such action and immediately request a back-up vehicle to provide an additional safety buffer.
2. During the stop, the violator should remain in the motor vehicle while the officer writes the citation or conducts other business. Violators are not permitted to sit in patrol vehicles while citations are being prepared or other police business is being conducted.
3. When preparing citations, the officer should position paperwork and related materials in a manner that allows him/her to maintain a vantage point over actions of the violator and other occupants.
E. Stopping Oversize and Overweight Vehicles:
1. Select a location for the stop that provides enough room for the vehicle and sufficient stability to support the vehicle’s weight, and allow the operator sufficient time and distance to make the stop.
2. Approach the cab from the rear, using the driver’s outside mirror to observe the driver and activity in the cab. The officer may elect to approach the cab from the passenger side, using that mirror to observe the driver and activity in the cab.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 4 of 16 3. Climbing onto the vehicle to make initial contact with the operator is not advisable. Maintain a position to the rear of the driver’s door and ask him to exit the vehicle, if and when necessary.
F. Making High-Risk Vehicle Stops (Armed and Dangerous):
1. When planning to stop the suspect vehicle, the officer shall notify the communications center, describe the nature or reason for the stop; provide information on the vehicle, tag number and number of occupants; and request appropriate assistance to make the stop.
2. An officer should not individually initiate high-risk vehicle stops unless backup units will not be available in an appropriate amount of time or the urgency of the situation demands immediate actions.
3. After selecting an appropriate location and with adequate support units in position, the officer should signal the suspect to stop.
4. Officers should position their vehicles approximately 30 feet behind the suspect vehicle, in positions that will maximize opportunities for cover and in a manner that will illuminate the interior of the vehicle to the occupant’s disadvantage.
5. Once the suspect vehicle has stopped, officers should exit their vehicles quickly and assume positions of cover.
6. The officer initiating the stop, or the officer with the best observation point, should issue verbal commands to vehicle occupants through the vehicle’s public address system, if available. Only one officer shall issue commands.
7. The officer in charge shall first identify himself and then notify the occupants that they are considered to be armed and dangerous and that all instructions are to be followed without hesitation or suspicious movements.
8. The operator of the suspect vehicle should be ordered in separate commands to do the following: lower the window, remove the ignition keys with the left hand, drop them on the ground, open the door from the outside, step out of the vehicle, turn completely around, face away from the officers, walk backward until commanded to stop and lie face down on the ground with hands stretched far to the sides. Subsequent occupants should be similarly commanded until all are in position to be handcuffed and searched.
9. With appropriate cover, officers should then approach the suspect vehicle to inspect the passenger compartment and trunk.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 5 of 16 II. ENFORCEMENT ACTION PROCEDURES FOR TRAFFIC LAW VIOLATIONS
A. Physical Arrests:
1. Officers should affect a physical arrest on any person in violation of traffic laws pertaining to driving under the influence of alcohol and/or drugs and all other violations of the law requiring physical arrest in the Commonwealth of Pennsylvania.
a. If the violator resides outside the Commonwealth, the violator may be taken into custody and transported to the local Magisterial District Judge’s office or night court for adjudication.
b. There may be other incidents in which a violator should be physically arrested. The decision should be based upon sound legal principles, as opposed to peripheral issues, such as the violator's attitude.
B. Traffic Citations:
1. A Traffic Citation should be issued to all violators who jeopardize the safety of vehicular and pedestrian traffic, including hazardous moving violations, and operating unsafe and/or improperly equipped vehicles.
C. Traffic Ordinance Violations:
1. A citation may be issued to persons who violate an ordinance in West Whiteland Township relating to traffic violations the department is empowered to enforce.
D. Parking Violations:
1. Parking enforcement activities are primarily accomplished using parking tickets supplied by the department and issued in place of traffic citations for parking violations. The following procedure governs the issuance of parking tickets:
a. Police officers are authorized to issue parking tickets to vehicles parked in violation of parking regulations established in the Vehicle Code or ordinances enforceable by the department in West Whiteland Township.
b. Parking tickets will be completely and accurately filled out, with the yellow mailer portion of the parking ticket being placed on the violating vehicle's windshield and the white copy remaining with the issuing officer.
c. The issuing officer will place the white copy of the ticket in the appropriate mailbox at police headquarters.
d. In the event that the violator fails to respond to the parking ticket, the issuing officer shall file a citation with the appropriate Magisterial District Judge electronically through TraCS. A printed copy of the citation will be stapled to a photocopy of the parking
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 6 of 16 ticket. The printed citation and photocopy of the parking ticket shall be delivered to the Magisterial District Judge.
e. The Records Division shall retain the white copy of the parking ticket as a control copy.
E. Written Warnings:
1. A written warning is a proper alternative to a traffic citation, based on the individual officer's discretion, professional judgment, training, and experience.
a. All written warnings should be issued using the TraCS Police Warning Notice.
III. ARRESTS FOR DRIVING WHILE UNDER THE INFLUENCE
A. Field Sobriety Test:
1. When an officer stops a driver who is suspected of driving while under the influence, the officer should request the operator of that vehicle to submit to field sobriety tests. This should be completed with a minimum of two officers present. The operator of the vehicle has the right to refuse these tests. Refusal to take the field sobriety test will in no way initiate the implied consent statute (75 P.S. 1547).
2. In the event that the operator submits to a field sobriety test and such indicates a “Pass” condition, the officer may make a determination as to enforcement of the Driving Under the Influence statute with its application to drug involvement rather than alcohol.
B. Evidential Breath Testing Device:
1. Breath testing is the primary and preferred means of chemical testing in DUI-alcohol situations.
2. The arresting officer shall transport the subject to headquarters to secure evidential breath samples.
3. In the event technical difficulties arise with the instrument at headquarters, the officer may elect to use a neighboring department’s approved evidential breath testing device.
4. In situations when officers cannot transport a DUI-alcohol subject to headquarters (e.g., transport by EMS for injuries sustained in a crash), the investigating officer may defer to blood testing (see subsection III.C below).
5. Officers shall only use an instrument that is listed by the Pennsylvania Department of Health as an approved pre-arrest and evidential breath- testing device [47 Pa.B 511].
a. Only officers who have received all required training are permitted to administer the evidential breath test.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 7 of 16
b. Officers who administer the Intoxilyzer 9000 shall adhere to all guidelines established by the manufacturer and all procedures established in Title 67 (Chapter 77 – Equipment and Training Required for Administering Chemical Tests; Test Procedures and Accuracy Certification for Breath Test Devices) to ensure the proper administration of the test. These include, but are not limited to:
1) Waiting or observation period prior to test administration, which the person to be tested with breath test equipment shall be kept under observation by a police officer or certified breath test operator for at least 20 consecutive minutes immediately prior to administration.
2) Pre and post-test validity testing procedures.
3) A complete evidential breath test consists of two consecutive breath samples from the subject without a required waiting period between the two tests, followed by a simulator test conducted immediately after the second breath sample has been obtained.
4) When obtaining multiple breath samples, new mouthpieces shall be used for each sample. If a subject refuses to provide an adequate breath sample, such action constitutes a refusal for purposes of Sections 1547 (b) and (e) of the Vehicle Code.
5) All required device functional testing and test administration as required by manufacturing recommendations and training.
6) Calibration and accuracy check procedures and retention or proofs of calibration and accuracy checks as well as certifications of operators and testing solutions.
7) Other records or procedures consistent with best or preferred practices established by the testing instructors, operators, administrators, manufacturers, and the Office of the District Attorney of Chester County.
6. Evidential breath test supervisors are responsible for maintenance of the evidential breath test instrument, including:
a. Conducting required monthly accuracy tests and yearly calibration tests;
b. Maintaining the proper maintenance and testing documentation for the evidential breath testing device;
c. Examining and repairing a malfunctioning unit and conducting a complete accuracy test and calibration test prior to placing the
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 8 of 16 instrument back in service;
d. In accordance with Title 67, Section 77.26(c), at the completion of all calibration tests, an instrument practice test shall be conducted prior to placing the instrument back in service;
e. The Chief of Police shall designate the evidential breath test supervisors through issuance of a Special Order.
C. Blood Samples
1. The operator will be transported to one of the following locations for a submission of blood for drug and alcohol screening; samples will then be entered into evidence, refrigerated, and without delay delivered to the appropriate laboratory for examination/testing.
a. An approved medical facility.
b. The West Whiteland Township Police Department where, if available, a paramedic from the Uwchlan Ambulance Corps will conduct the blood draw in accordance with their current policy (see Appendix Uwchlan Ambulance DUI Blood Drawing). If a paramedic from the Uwchlan Ambulance Corps is not available, officers shall transport the operator to an approved medical facility.
2. Optional testing methods such as breath or urine samples shall be made available to the operator only as mandated by current Pennsylvania case law.
D. Refusal to Test
1. When a defendant has been arrested for DUI and refuses to take a breath or blood test to determine the amount of alcohol or controlled substance, the arresting officer must advise the defendant that his or her license will be suspended if he or she does not take the test. The courts have held that the mere refusal to take a chemical test is an act indicative of guilt that does not come within the purview of the Fifth Amendment and that the evidence of refusal is admissible at trial.
2. The Pennsylvania Implied Consent Law will be read to all suspects who refuse an initial request to test prior to giving the actual test. You will inform the defendant that his or her operating privileges will be suspended or revoked for a period of twelve (12) months upon refusal to submit to a chemical test. It will be the arresting officer’s responsibility to process the refusal form once the officer has become aware of the fact of the refusal.
E. For arrest for DUI without a warrant see section IV.
F. Medical Examinations
1. When an arrest is initiated and the results of the Preliminary Breath Test (PBT) indicates that the B.A.C. (blood alcohol content) of the person tested
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 9 of 16 equals or exceeds .25 percent or the individual is displaying symptoms of alcohol poisoning or excessive impairment, the officer shall either transport or obtain medical transportation for the person to a qualified medical authority for examination.
2. When such an evaluation is performed, the name, title, and address of the examining medical authority shall be recorded in the narrative. The individual shall either be medically cleared by the medical authority or will refuse the examination and sign off Against Medical Advice (AMA).
IV. ARREST WITHOUT WARRANTS
A. An officer may make a lawful arrest without a warrant where the officer has probable or reasonable cause to believe that a felony has been committed and the person to be arrested is the one who committed the felony. An officer may also arrest without a warrant where the officer has probable cause to believe that a misdemeanor is being committed in the officer’s presence.
B. DUI Arrests
1. In addition to any other powers of arrest, a police officer is hereby authorized to arrest without a warrant any person who the officer has probable cause to believe has violated the provisions of the DUI statute, regardless of whether the alleged violation was committed in the presence of such officer. This authority to arrest extends to any hospital or other medical treatment facility located beyond the territorial limits of the officer’s political subdivision at which the person to be arrested is found or was taken or removed to for purposes of emergency treatment, examination or evaluation provided there is probable cause to believe that the person to be arrested has violated the DUI statute.
V. ACCIDENT INVESTIGATION
A. Investigation and Reporting Requirements:
1. The Pennsylvania Vehicle Code requires and this agency shall require all officers to investigate, upon notification, all accidents involving 1) death of any person and 2) damage to any vehicle involved to the extent that it cannot be driven under its own power in its customary manner without further damage or hazard to the vehicle, other traffic elements, or the roadway, and therefore requires towing. The primary objective of investigating traffic accidents is to obtain information which can be used to develop and maintain accident prevention/reduction programs. (Refer to the Commonwealth of Pennsylvania, Department of Transportation, “Police Accident Report Manual”).
2. The investigating agency shall file a copy of the accident report (AA-500) with the Department of Transportation within 15 days as required by Section 3751 (a) of the Vehicle Code.
a. Officers investigating accidents must complete the front portion of the State Accident Report prior to going “off” duty. The narrative
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 10 of 16 and diagram (if applicable) must be completed within the next twenty-four (24) hours. If the officer is not scheduled for duty within the next twenty-four (24) hours, the officer must complete the accident report before going off duty.
b. PENNDOT Address:
Crash Reporting System PENNDOT – Bureau of Highway Safety and Traffic Engineering P.O. Box 2047 Harrisburg, Pennsylvania 17105-2047
3. Furnishing Copies of Reports: According to Section 3751(b) Title 75 of the Pennsylvania Motor Vehicle Code, Police Departments shall, upon request, furnish at cost not to exceed the allowed amount by state code for a certified copy of the investigation of any vehicle accident to any person involved in the accident, his attorney or insurer, and to the Federal Government, branches of the military service, and to Commonwealth agencies, and to officials of political subdivisions and to agencies of other states and nations and their political subdivisions.
4. In accordance with Vehicle Code 3752(b) only approved forms may be used to document the crash investigation as outlined in the current Commonwealth of Pennsylvania Police Officers Crash Report Manual. That form is the AA-500, Commonwealth of Pennsylvania Police Crash Report Form, consisting of six standard pages plus additional pages for special situations.
5. The Records Division shall be the repository for all completed crash reports.
B. Fatality or Serious Injury (Reportable):
1. When investigating a fatal accident or an accident involving serious injury, the officer shall protect the scene from other motorists and pedestrians, ascertain the seriousness of the accident, advise assisting units (Police, Fire, Ambulance, and Paramedics) and complete the required report(s).
2. An officer dispatched to an accident which involves a fatality or likely to result in a fatality(s) shall notify the On-Duty Police Supervisor, who in turn will notify a Commanding Officer, who will designate an accident re- constructionist under the following circumstances:
a. A fatal (and/or likely to be) accident;
b. A serious personal injury accident substantiated by statement(s) from Para-medical personnel that the injuries are life threatening.
c. A personal injury accident involving a Township or other Government vehicle;
d. Circumstances, which as deemed by the shift supervisor, dictate the need.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 11 of 16
C. Death by Natural Cause
1. In accidents where the circumstances or statements of witnesses indicate that the victim may have suffered a heart attack or other medical emergency prior to the traffic accident, a complete accident investigation will be conducted. If the attending physician at the hospital is uncertain as to the cause of death, the accident will be handled as a traffic fatality, until ruled otherwise by the coroner. If the coroner indicates that the cause of death occurred prior to the traffic accident, a Supplemental Accident Report shall be prepared. The coroner’s finding shall be included in the Supplemental Accident Report.
D. Evidence
1. Any physical evidence collected at the scene of an accident that is determined or believed to be a direct, immediate or resulting cause of the accident shall be collected and preserved in the proper manner in accordance with department procedures on evidence/property handling. Attention should be given to recording all pertinent data relevant to the evidence on its container to insure that the chain of custody is maintained.
E. Emergency Service Assistance:
1. The investigating officer will request assistance from the local fire department when a working fire is occurring or when the potential for fire exists (gas spills/wash down). Other emergency service equipment should be requested as the situation dictates (ambulance, Paramedics, Rescue).
a. Fire Company:
1) West Whiteland Fire Company (Station 6)
b. Rescue Squads:
1) Uwchlan Ambulance (Station 87)
2) Good Fellowship Ambulance (Station 55)
3) East Whiteland Fire Company (Station 5)
G. Hit and Run Accidents:
1. The Patrol Division shall investigate hit and run accidents. Normal accident investigation procedures will be maintained in addition to notifying the Traffic Safety Unit, which may assist in the investigation where necessary.
H. Property Damage Accidents (Non-reportable):
1. Police Officers shall investigate and file a report on all property damage accidents when requested to do so, provided that an on-sight investigation is conducted. A diagram is not necessary for non-reportable accident reports.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 12 of 16 I. Delayed Accident Reports:
1. When a request is made for an Accident Report involving the delayed reporting of the non-reportable traffic accident, the complainant shall be provided with a Pennsylvania Traffic Accident Report (AA-600), which will be completed by the involved party and forwarded to the Bureau of Accident Analysis by the involved party.
2. A delayed non-reportable traffic accident is any accident where the vehicles involved have left the area or an unreasonable period of time has passed before reporting the accident. Exceptions to this are Hit and Run accidents or accidents where the parties had to leave the immediate area in order to notify the police.
J. Photographs and Diagrams:
1. Photographs shall be taken by the Traffic Safety Unit or Criminal Investigative Division as determined by the attending Commanding Officer at the scene of accidents involving fatalities. Photographs may be taken by a news media/on-call photographer at the scene of accidents involving serious injury or where extenuating circumstances exist. It is preferred that the department utilizes department personnel for photography. This should be in addition to any photography by media photographers.
2. Diagrams shall be completed on all reportable accident reports pursuant to procedures established in the accident report manual. Diagrams need not be drawn to scale except in the case of fatalities. Non-reportable (UT-125) accidents do not require a diagram.
K. Towing:
1. If a vehicle is damaged in a traffic accident to the degree that it is immovable and is blocking traffic or presents a hazard, the investigating officer shall request that the Department’s approved towing agency respond to remove the vehicle. The owner/person in control of the vehicle to be towed will be afforded a choice of wrecker service unless circumstances dictate otherwise. When requesting a wrecker at “owner’s request” the officer should state for the record during a radio transmission that the officer is requesting a wrecker, at the owner’s request. If the vehicle involved is off the roadway, the owner shall be permitted to have the vehicle removed given a reasonable period of time.
2. In the event that the Department’s approved towing agency would normally be utilized but is unavailable or unable to tow the vehicle, another appropriate towing service in close proximity to the area shall be selected.
3. The name of any towing agency, which is utilized to remove a vehicle shall be documented in the narrative of the incident report for the incident.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 13 of 16 L. Hazardous Material:
1. Whenever an accident occurs involving a suspected hazardous material, the officer shall attempt to obtain as much information as possible (placard information) without approaching the actual spill or container. The driver of the vehicle is the best source of information regarding the type of hazard, which may exist. The scene should be cordoned off and traffic re-routed. The officer shall notify the Chester County Fire Board, who will notify the appropriate agencies depending upon the type of hazard.
VI. PROCEDURES FOR TRAFFIC DIRECTION
A. Manual Traffic Direction and Control: Posture serves to communicate the fact that the officer is in command of the situation. The officer must therefore assume a military bearing, with his/her weight evenly distributed on both feet. When not engaged in signaling motorists, the officer must stand at ease facing the traffic and with hands at their side. When directing traffic, the officer’s shoulders must be in line with the flow of traffic and their attention must be directed to the vehicular movements. While directing traffic, officers must wear the brightly colored reflective traffic vest issued to them by the department.
1. Hand Signals: Prompt compliance to hand signals are dependent upon the officer’s ability to use uniform, clearly defined and understandable gestures.
a. Stopping Traffic: Two clearly defined motions are required to stop traffic. First, the officer selects the vehicle to be stopped. Looking directly at the driver, the officer points at the driver with the arm fully extended. The position is retained until the officer is observed by the driver. The officer then raises their hand so that the palm is toward the driver and the arm is slightly bent at the elbow. The officer maintains this position until the oncoming traffic has stopped. With the one arm still raised, the officer turns their head and repeats the procedure with their other hand to stop the traffic moving in the opposite direction. The arms are not lowered until all traffic has been stopped.
b. Starting Traffic: To start vehicular movement on the cross street, the officer pivots a quarter of a turn to place his/her shoulders parallel with the vehicles waiting to move. When the intersection is cleared, the officer turns their head to one side facing the waiting traffic. The officer attracts attention by pointing to the lead car. Then, turning the palm inward, the hand is brought up and over to the chin, bending the arm at the elbow. If the driver’s attention has been properly obtained, it will be necessary to make only a few motions. After traffic begins to move, the arm is dropped to the side. The opposing traffic is then started in the same manner, but with the other arm.
c. Turning Traffic: Point towards driver, motion to start, other hand pointing in the direction of turn.
d. Dangerous Condition: Stop all traffic and address the condition with all traffic stopped.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 14 of 16 e. Flashlight signals during darkness.
1). Due to reduced visibility officers should be extra cautious when directing traffic at night. The emergency lights and flares should be utilized to warn approaching motorists of the officer’s presence. Also, officers should be aware that being back lit by bright lights may reduce the ability of approaching motorists to see them.
2). If available, a red flashlight baton should be used to enhance signals given with a flashlight.
3). The beam of the flashlight may be aimed at and across the pavement in front of approaching cars as a signal to stop.
4). The beam may be rapidly flashed in the direction of the approaching vehicle to get the driver’s attention.
5). The beam should be moved along the roadway in a small come-along arc to indicate the path the vehicle should proceed.
f. Use of Whistle.
1). The use of a whistle during traffic control or direction is optional.
2). Stop Signal - Use one blast of the whistle and the manual "stop" signal while standing sideways to the flow of traffic.
3). Go Signal - Use two blasts of the whistle with hand signal.
4). Use short, rapid blasts of the whistle to warn of unusual or hazardous conditions or for persons not responding to a hand signal.
B. Scenes of Traffic Collisions: Officers directing traffic at scene of an accident will route traffic safely around wrecked vehicles and debris. Wearing high visibility vests or raincoats, officers will maintain an orderly flow of traffic until wreckage is cleared. Maximum use of emergency lights and flares/cones is strongly encouraged at accident scenes.
C. Scenes of Critical Incidents: The primary task of personnel engaged in traffic direction services at critical incidents (such as fires, utility emergencies, or other events) is to stop unauthorized vehicles and pedestrians from entering the area and maintain access avenues for emergency vehicles. This agency will coordinate its efforts with other emergency service organizations at emergency scenes to provide crowd control and adequate safety measures for vehicular and pedestrian traffic. In performing traffic control, personnel shall use temporary traffic control devices as needed and shall manually direct and control the flow of all traffic in accordance with this policy. If additional assistance is needed at a location for any reason, personnel shall contact their supervisor and advise them of the situation and what is needed.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 15 of 16 D. Adverse Road and Weather Conditions: The shift supervisor will notify the appropriate public works (local, county, state) of adverse road conditions that will affect the motoring public. The shift supervisor may close a street if, in his opinion, the surface conditions and terrain creates an unusually hazardous condition. The supervisor should request assistance from the appropriate public works in alleviating the problem. The shift supervisor shall request dispatchers to notify the proper utility company and assign officers to direct traffic and safeguard movement at the scene of all downed power lines, broken gas or water mains when the situation endangers the movement of traffic through the area. Officers performing traffic control during these conditions may deploy flares and use extreme caution. If weather conditions become too dangerous to direct traffic, the officer shall contact their supervisor. The supervisor shall decide what course of action to take.
E. Manual Operation of Traffic Control Devices: On occasion, officers must manually operate traffic control signal lights, normally to either attempt to recycle a signal light or to place the signal lights on flash or blink. Officers shall manually control traffic control devices only in the following situations:
1. When traffic light malfunctions;
2. To facilitate movement at traffic accidents or other emergencies;
3. To provide a thoroughfare for a motorcade, funeral procession, etc.;
4. To alleviate congestion particularly during planned special events.
F. Temporary Traffic Control Devices: Normally, temporary traffic control devices (such as flares, cones, barricades or other temporary traffic control devices) will only be used with the approval of the shift supervisor for control of traffic during peak rush hours, special events or in the event a key signal light malfunctions. Signs may be requested from public works. Shift supervisors will ensure return of all signs as soon as no longer required. Use of temporary stop signs will be limited to those key intersections at which a traffic signal has failed completely. If the traffic signal can be placed on four-way blink or flash, this is preferred over use of the temporary stop sign. Temporary traffic control devices shall be deployed in compliance with manufacturers’ recommendations.
G. High-Visibility Safety Apparel: In accordance with the Manual on Uniform Traffic Control Devices (MUTCD) and applicable accreditation standards, all officers shall wear high-visibility safety apparel during any of the following activities:
1. Whenever they are exposed to moving traffic, work vehicles or construction equipment;
a. Exemption: Officers performing traffic stops.
2. When they are directing motor vehicle traffic; or
3. When they are in a roadway controlling motor vehicle traffic.
The apparel must meet the requirements of either ANSI/ISEA 207-2011 or the Performance Class 2 or 3 requirements of ANSI/ISEA 107-2010, the American National Standard for High Visibility Safety Apparel.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Traffic Enforcement and Control – 03/03/2018 - Page 16 of 16
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT GENERAL ORDER SUBJECT: Sick Leave NUMBER OF PAGES: EFFECTIVE DATE: July 26th, 2018 5 ACCREDITATION STANDARDS: BY THE ORDER OF: N/A Chief of Police Joseph M. Catov, Jr.
PURPOSE:
The purpose of this directive is to inform all West Whiteland Township Police Department full-time, uniform employees of the rules, regulations, and procedures for the use of paid sick leave for reasons related to their own health or that of immediate family members, and for absences covered by the Family and Medical Leave Act (FMLA). Accumulation of sick leave is a contractual issue and will not be addressed in this General Order.
POLICY:
It shall be the policy of the department that all personnel comply with the provisions of this General Order. Sick leave with pay shall be granted to any fulltime employee for absence from duty because of illness or non-service connected injury.
Sick leave hours are to be used by eligible employees strictly for illness or a non-service connected injury which impairs the employee’s ability to perform their assigned duties. Sick leave shall not be used for any purpose not outlined in the General Order. Abuse of sick leave and/or non-compliance with rules, regulations, and procedures outlined in this directive shall subject the employee to appropriate disciplinary action.
DEFINITIONS
Scheduled Duty Hours -- For purposes of this directive, scheduled duty hours are the hours the employee would have been working on the day the employee reported off as sick. Off-Duty Employment-- Any employment that will not require the use or potential use of law enforcement powers by the off-duty police officer and is not scheduled and/or administered by the West Whiteland Township Police Department. Extra Duty Employment – Extra duty employment is where a sworn department employee receives compensation for providing services, where the actual or potential use of police powers is possible or expected, with payment to the employee by ways other than through the officer’s agency payroll. Licensed Physician – An individual currently registered and licensed to practice medicine or osteopathic medicine. Physician’s Assistant – A person specially trained and certified to provide basic medical services usually under the supervision of a licensed physician.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Policy Name Here – 07/26/2018 - Page 1 of 5
SICK LEAVE BENEFITS
All full-time employees receive unlimited sick leave as defined in the Collective Bargaining Agreement. Sick leave may be used for an employee's personal illness and for medical and dental appointments. Sick leave also may be used for illness and for medical and dental appointments for an employee's spouse, children and other dependents. If the employee is on leave under the Family and Medical Leave Act (FMLA), sick leave (as well as vacation, personal, and compensatory time) may be used as part of the FMLA leave.
Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officers Association.
PROCEDURES:
A. Officers reporting off sick shall:
1. Notify the Chester County Department of Emergency Services, which shall cause the creation of an incident report to be generated and ensure that the immediate on-duty department supervisor is notified. The duty supervisor, after receiving notification, shall establish contact with the officer.
a. If the officer is unable to make verbal contact with the on-duty department supervisor, the officer shall send an email with the information required in A (3) (a,b,c,d,e).
2. Notification to the on-duty department supervisor shall be made prior to each day of absence unless an exception is granted by the Chief of Police or his designee.
3. At the time of notification, the employee shall include the following information to the on-duty supervisor each day they are absent:
a. Vicinity where the employee will be located.
b. If confined to a hospital, the name, address, and phone number of the hospital.
c. Name and relationship of person calling, if the employee cannot call.
d. Any schools, training, court, or other assignments the employee will miss.
e. The telephone number where they can be reached.
B. On-duty Illness
1. Should, in the opinion of a shift supervisor or command level officer, that an employee is so sick as to jeopardize the health, welfare and/or well-being of other officers, the supervisor or command officer has the authority to send an officer home on sick leave.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Policy Name Here – 07/26/2018 - Page 2 of 5
C. Verification
1. The Chief of Police or his designee may require an employee to furnish written documentation outlining the existence of an illness or the need to provide care to an immediate family member.
2. Employees whom do not respond to contact attempts, including messages left on telephone answering machines, will be asked for an explanation upon return to work.
3. Visits to an employee’s home may be initiated when the employee’s well- being is in question or when the employee is considered “Absent without Leave” (AWOL) for previously scheduled duty time.
4. A medical statement signed by a licensed physician or physician’s assistant may be required to substantiate sick leave for:
a. The purpose of detailing the nature of the illness or injury sustained by the employee; the date the employee can return to work (full duty or light duty); confirmation that the employee does not pose a contamination risk.
b. Suspected abuse of sick leave.
RETURN TO DUTY
A. The Chief of Police at his discretion may require an employee who has been absent for a period of four (4) scheduled shifts or more and prior to return to work, to be examined by a licensed physician retained by the Township of West Whiteland to be certified fit for duty prior to returning to duty.
RESPONSIBILITY OF EMPLOYEE ON SICK LEAVE
A. The employee on sick leave shall not perform or participate in any activity which may prolong or aggravate an injury or illness.
B. An employee on sick leave is prohibited from engaging in extra duty employment.
C. An employee on sick leave is prohibited from engaging in off-duty employment.
ON-DUTY DISABILITY PROCEDURES
A. When an employee is injured in the performance of his/her duty, that employee is entitled to be off-duty if the nature of the injury renders that employee incapable of performing their respective duties.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Policy Name Here – 07/26/2018 - Page 3 of 5
B. When an on-duty injury occurs, the employee suffering the injury and the supervisor on-duty will have the following responsibilities:
1. The employee will immediately notify the supervisor on-duty of the injury and will forward to the supervisor a memo stating the circumstances surrounding the injury.
2. The supervisor shall complete a Cody report on the injury and will forward the report and all related documents to the office of the Chief of Police or his designee.
3. All reports required by Workers Compensation will be forwarded to the Chief of Police or his designee.
4. When an employee who was injured while on-duty is capable of returning to work, but unable to perform his/her normally assigned duties, that employee may be assigned light duty.
NON-SERVICE DISABILITY
A. In the event that an employee becomes disabled while off-duty, light duty may be assigned at the discretion of the Chief of Police.
B. An employee sustaining a non-service injury shall report this injury to his/her immediate supervisor as soon as reasonably possible after the injury occurred.
C. The employee shall as soon as reasonably possible, in writing, detail the nature of the injury and the expected date of return to duty, if known. In the event the injured employee is hospitalized or physically unable, preparation of this report shall be the responsibility of the officer’s supervisor. This report shall be forwarded to the Chief of Police.
LIGHT DUTY
A. Assignment of personnel to light duty is a management prerogative. Requests for light duty assignments may be granted or assigned when:
1. The employee has a physician’s release stating the employee can perform light duty assignments.
2. The Chief of Police approves assigning the member to light duty.
3. There is a genuine task available for the employee to do.
4. Determination of a light duty assignment may include, but is not limited to:
Administrative skills or the lack thereof or;
Specialized skill possessed. WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Policy Name Here – 07/26/2018 - Page 4 of 5
SHORT/LONG TERM DISABILITY
A. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officers Association.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Policy Name Here – 07/26/2018 - Page 5 of 5
Subject: Family and Medical Leave
1. Purpose: The purpose of this policy is to establish procedure for the use of Family and Medical Leave Act benefits.
2. Authority. West Whiteland Township Board of Supervisors.
3. Application. All West Whiteland Township Full-Time Uniformed Employees.
4. Responsibility. The Chief of Police is responsible for overseeing and implementing this policy.
I. Policy
A. Eligible employees, as defined by the regulations of the Family and Medical Leave Act, may take job-protected, unpaid leave, or substitute appropriate paid leave, for up to a total of 12 work weeks in any 12 months, for the birth of a child, for the placement of child for adoption or foster care, because the employee is needed to care for a family member (child, spouse, parent or parent-in-law) with a serious health condition, because the employee’s own serious health condition makes the employee unable to perform the functions of his or her job, or because of any qualifying exigency arising out of the fact that the employee’s spouse, son, daughter, parent or parent-in-law is a covered military member on covered active duty. In addition, eligible employees may take job-protected, unpaid leave or substitute appropriate paid leave for up to a total of 26 work weeks in a single 12-month period to care for a covered military member with a covered serious injury or illness. The terms “covered military member,” “covered active duty,” and “covered serious injury or illness” shall be defined as set forth in the Family and Medical Leave Act as amended.
B. Family and medical leave consists of any combination of sick leave, annual leave, compensatory leave and leave without pay. Sick leave used for the purpose of family or medical leave must conform to the requirements of the department’s sick leave policy. If parental leave is taken for the birth, adoption, or foster care placement of a child, the leave must be applied towards the employee’s Family and Medical Leave entitlement if applicable.
1. Family and medical leave shall be granted to any eligible employee for a period of up to twelve work weeks over a twelve-month period. The twelve-month period during which family leave may be taken for the birth or placement of a child shall expire at the end of the twelve-month period beginning on the date of birth or placement. Military member or caregiver leave is granted for up to 26 work weeks during a single 12-month period on a per-covered military member and per-injury/illness basis. Work
week is defined as the hours an employee is regularly scheduled to work in a seven (7) consecutive day period.
2. The twelve-month period for family and medical leave usage shall commence with the first use of family or medical leave. The single twelve-month period for military member or caregiver leave shall commence with the first day the eligible employee takes service member or caregiver leave and ends 12 months after that date regardless of the 12-month period established for prior FMLA qualifying events.
3. Requests for leave beyond 12 or 26 work week periods are subject to regular leave policies with approval determined by the Township Manager.
4. Requests for family and medical leave must be made in writing to the Chief of Police and submitted 30 calendar days in advance whenever the necessity for such leave is foreseeable.
5. The mother can use up to 12 weeks of FMLA leave for the birth of a child, for prenatal care and incapacity related to pregnancy, and for her own serious health condition following the birth of a child. A father can use up to 12 weeks of FMLA leave for the birth of a child and/or to care for his spouse who is incapacitated (due to pregnancy or child birth).
6. Mothers and/or fathers may take twelve (12) weeks of FMLA leave immediately following placement of a child for adoption or foster care. Use of additional sick leave requires medical certification.
7. An eligible employee may take FMLA leave for any qualifying exigency arising out of the fact that the employee’s spouse, son, daughter, or parent is on (or has been notified of an impending call to) “covered active duty” in the Armed Forces.
8. An eligible employee who is the spouse, son, daughter, parent, or next of kin of a “covered service member” can take up to 26 work weeks of FMLA leave in a single 12-month period to care for a “covered service member” with a “serious injury or illness”.
9. Family leave to include exigency leave may be taken on an intermittent or reduced schedule basis with the approval of the Chief of Police. Medical leave may be taken on an intermittent or reduced schedule basis if certified as necessary by the health care provider.
10. The employee shall provide certification from a health care provider in connection with a request for medical leave. Additionally, an employee may be required to provide medical documentation concerning the continuing necessity for medical
leave and in connection with any issue concerning his/her ability to return to work at the expiration of medical leave.
11. At the request of the Chief of Police, the employee shall provide certification of a qualifying exigency in connection with a request for exigency leave.
12. Employees requesting family or medical leave for all other reasons shall be required to use accrued sick, and/or vacation leave, and/or accrued compensatory time prior to use of leave without pay.
13. During the leave period, the Township will provide coverage under the health insurance plan which the employee had selected prior to going on leave at the level and under the conditions coverage would have been provided if the employee had not gone on leave.
14. If the employee fails to return to work for a reason other than the continuation, recurrence, or onset of a serious health condition for him or herself, children, spouse, parents, parents-in-law, or injured family service member or other circumstances beyond the control of the employee, the Township may recover the employer's contribution to the health insurance premium paid during any period of unpaid leave.
15. No employee shall be prevented from returning to work prior to the expiration of the 12 or 26 work weeks period, except based upon the opinion of a healthcare provider.
16. Employees shall return to the position vacated or, with the approval of the Chief of Police, to another position in the same class.
17. Employees who do not plan to return to work should notify the Chief of Police no later than at the expiration of the leave. Failure to return to work without giving notice at the expiration of the leave without good cause may result in an unsatisfactory service separation.
18. This regulation shall be construed as to ensure compliance with the minimum requirements of the Family and Medical Leave Act of 1993, as amended.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT
GENERAL ORDER SUBJECT: BIAS-BASED POLICING
EFFECTIVE DATE: May 18th, 2018 NUMBER OF PAGES: 8
ACCREDITATION STANDARDS: 1.8.3 BY THE ORDER OF: Chief of Police Joseph M. Catov, Jr.
PURPOSE The purpose of this general order is to codify this department’s policy and procedures concerning bias-based policing, profiling and discriminatory practices. This general order also codifies this department’s policy and procedures for dealing with transgender persons.
POLICY It is the policy of the West Whiteland Township Police Department to prevent and prohibit the practice of bias-based policing, profiling and other discriminatory practice by employees of this department in detention, interdiction, traffic contacts, field contacts, asset seizure and asset forfeiture. Biased based policing and discriminatory profiling are violative of the equal protection clause of the 14th Amendment to the United States Constitution and in direct contravention of commonwealth law.
No West Whiteland Township Police Department police officer or civilian employee, while operating under the authority of the laws of the Commonwealth of Pennsylvania, shall engage in or tolerate any practice or act constituting bias-based policing.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Bias-Based Policing – 05/18/2018 - Page 1 of 8
PROCEDURES
I. GENERAL
A. In accomplishing the mission of this department, officers must not take enforcement actions based upon an individual’s or class of individuals’ race, color, gender, creed, national origin, ethnicity, ancestry, religious beliefs, age, marital status, sexual orientation, gender identity, gender expression, transgender status, physical or mental disability.
B. The following terms are defined:
1. Bias based policing is the detention, interdiction, or other disparate treatment of an individual or class of individuals on the basis of their race, color, gender, creed, national origin, ethnicity, ancestry, religious beliefs, age, marital status, sexual orientation, gender identity, gender expression, transgender status, physical or mental disability. Other synonymous terms include, bias-based profiling, discriminatory profiling, racial profiling, etc.
2. Citizen contact is a consensual encounter between a police employee and a member of the public, initiated by either party, wherein the person is free to terminate the encounter at any time.
3. Detain or detention is the act of stopping or restraining a person’s freedom to leave, approaching and questioning a person outside the realm of a consensual encounter, or stopping a person suspected of being personally involved in criminal activity.
4. Field interview/investigative detention is the brief detainment of a person, whether on foot or in a vehicle, based upon reasonable suspicion for the purposes of determining the individual’s identity and resolving an officer’s suspicions.
5. Gender identity is a person’s internal, deeply held sense of gender. Unlike gender expression, gender identity is not visible to others.
6. Gender expression is an external manifestation of gender; expressed through one's name, pronouns, clothing, haircut, behavior, voice, or body characteristics.
7. Search is looking for or seeking out that, which is otherwise concealed from view.
8. Stop is the restraining of a person’s liberty by physical force or a show of authority.
9. Transgender is an umbrella term for people whose gender identity and/or gender expression differs from what is typically associated with the sex they inherited at birth. People under the transgender umbrella may describe themselves using one or more of a wide variety of terms, including transgender.
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C. Bias based policing of persons by employees of this department is strictly prohibited in detention, interdiction, traffic contacts, field contacts, and asset seizure and forfeiture.
D. Absent reasonable suspicion or probable cause, race, color, gender, creed, national origin, ethnicity, ancestry, religious beliefs, age, marital status, sexual orientation, gender identity, gender expression, transgender status, physical or mental disability (unless a danger to themselves or others) will not be a factor in determining whether to interdict, detain, stop, arrest or take a person into custody.
E. Unless in response to a specific report of criminal activity, race, color, gender, creed, national origin, ethnicity, ancestry, religious beliefs, age, marital status, sexual orientation, gender identity, gender expression, transgender status, physical or mental disability will not be a factor in determining the existence of probable cause to arrest a person.
F. The stop or detention of any person(s) or vehicle(s) that is not based on factors related to a violation or violations of the laws of the Commonwealth of Pennsylvania or West Whiteland Township, suspected parole/probation violations, suspected arrest warrants, or in response to the police community caretaking function is prohibited.
G. No employee of this department shall search a person, their effects, or vehicle based upon their race, color, gender, creed, national origin, ethnicity, religious beliefs, age, marital status, sexual orientation, gender identity, gender expression, transgender status, physical or mental disability.
H. Race, color, gender, creed, national origin, ethnicity, ancestry, religious beliefs, age, marital status, sexual orientation, gender identity, gender expression, transgender status, physical or mental disability shall not be a factor in any asset forfeiture proceedings.
I. Nothing in this general order shall be construed in any way to prohibit a West Whiteland Township Police Department sworn officer or civilian employee from taking into account a person’s gender, race or ethnicity, when gender, race or ethnicity is used to describe physical characteristics that identify a particular individual or individuals who is/are the subject of a law enforcement investigation; or who is/are otherwise being sought by a law enforcement agency in furtherance of a specific investigation or prosecution.
J. The intentional altering and/or concealing of any information related to enforcement actions by an officer and/or employee when based on bias-based policing and/or discriminatory profiling factors are prohibited.
K. No employee of this department shall interdict, detain, stop, arrest, question, or take a person into custody solely on the basis of that person’s immigration status. No employee of this department shall prolong the detention, stop, or questioning of an individual solely on the basis of that person’s immigration status. Nothing in this general order shall be construed to prohibit a West Whiteland Township Police Department sworn officer or civilian employee from notifying federal officials or agencies of an individual who was detained, arrested, or taken into custody for reasons independent of his or her immigration status.
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II. INTERACTIONS WITH TRANSGENDER PEOPLE
A. All personnel shall interact with transgender people and the transgender community in a professional, respectful and courteous manner. This includes transgender juveniles. This general order does not affect any other provisions in applicable general orders and laws covering the processing and handling of juveniles
B. Officers shall not treat a person's transgender status or appearance as a basis of suspicion or as evidence of a crime or offense.
C. A person is considered transgender when either of these two conditions is met:
1. A person explicitly informs the officer(s) that the person is a transgender person; or
2. An officer has good reason to believe that the person is a transgender person. Good reason may be based on the individual's gender appearance and presentation, reasonable observation, background checks, third party information, prior interaction, and/or routine policing procedures.
D. If gender expression does not clearly indicate a transgender person's identity, officers may politely and respectfully ask how the person wishes to be addressed. For example, officers may ask a transgender person which name and pronoun the person prefers.
1. When a person self-identifies as a transgender person, officers should not question this identity or ask about the person's transition status. Officers shall not engage in any argument, disagreement, or debate regarding a person's self-identification as a transgender person.
2. If officers do question such self-identification or ask about a person's transgender status, officers should have compelling, professional, articulable reason for having done so. These reason(s) shall be thoroughly documented in the corresponding incident report.
3. Officers should not ask questions or make statements about a transgender person's genitalia, breasts, or transition status. If an officer does ask such questions or make such statements, that officer shall have a compelling, professional, and articulable reason for having done so. The reason(s) shall be thoroughly documented in the corresponding incident report.
E. Whether or not the name on a person's driver's license or identification card coincides with the person's gender identity, an officer shall address or refer to the person by the name that the person has used to identify him or herself. An officer shall also use the pronouns consistent with the name provided by the person.
F. Under no circumstances shall an officer frisk, search, or otherwise touch any person for the purpose of obtaining information about that person's gender status. Officers shall comply with all existing general orders, laws, and contemporary criminal procedure regarding search and seizure. Under no circumstances shall transgender people be subjected to more invasive search procedures than non- transgender people.
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G. In the event a transgender person's legal name is required, the person's legal name should be obtained in the following manner:
1. Unless unfeasible, an officer should ask the person for his or her legal name in a one-on-one situation. If the contact is in a group environment, the officer should ask the person to step outside the group to obtain the legal name to protect the privacy interests of the person.
2. If an officer asks a transgender person for his or her legal name in the presence of others, that officer shall have a compelling, professional, and articulable reason for having done so. The reason(s) shall be thoroughly documented in the corresponding incident report.
H. Whenever a transgender person who is detained in custody requires or expresses a need for medical attention or medication (including, but not limited to hormone therapy), an officer shall respond to and address the need with the same urgency and respect as required in connection with any other medical need, illness, or injury experienced by any other detainee or arrestee.
I. Appearance-related items, including but not limited to: prosthetics, clothes, wigs, or makeup should not be confiscated or removed from transgender people unless such items present a safety hazard, impede the administration of medical attention, or are needed for evidentiary reasons. If an officer confiscates or removes a transgender person's appearance-related items, that officer shall have compelling, professional, and articulable reason for having done so. The reason(s) shall be thoroughly documented in the corresponding incident report.
J. Under no circumstances should an officer disclose that a person is transgender to non-law enforcement personnel or to other non-relevant agency personnel. If an officer does disclose such information, that officer shall have a compelling, professional, and articulable reason for having done so. The reason(s) shall be thoroughly documented in the corresponding incident report.
K. If a person has self-identified as transgender, this information may be recorded in public documents. If an officer does record such information in any public document, that officer shall have a compelling, professional, and articulable reason for having done so. The reason(s) shall be thoroughly documented in the corresponding incident report.
L. All reports shall refer to a transgender person's name as shown on official documents. The person's preferred name shall be listed as an alias or ‘also known as’ (AKA). Preferred gender pronouns should be used in the narrative
III. RESPONSIBILITIES
A. Supervisors of all ranks and assignments shall:
1. Ensure that their personnel are familiar with this general order and support its provisions;
2. Receive all citizens’ complaints or allegations of bias based policing or discriminatory profiling on the part of individual officers, units, or the department, and forward such information to the chief of police via a Reportable Incident Form submitted through Guardian Tracking.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Bias-Based Policing – 05/18/2018 - Page 5 of 8
3. Observe practices of officers to ensure bias based policing tactics are not utilized.
4. Review all reports, traffic citations, criminal complaints, etc., to ensure continued compliance with this general order.
B. Supervisors of all ranks are responsible for providing effective supervision to reasonably monitor those under their command to ensure compliance with this general order and to take or recommend corrective action where indicated. Corrective action includes, but is not limited to:
1. Counseling;
2. Training;
3. Punitive discipline (up to and including termination).
C. Supervisors regardless of assignment shall take or recommend corrective action if an employee, even when that employee is not under their direct command, does not appear to be in compliance with this general order.
D. Employees witnessing behavior contrary to this general order are required to take immediate action to end the behavior.
1. Employees must immediately report their knowledge of the incident to their immediate supervisor in writing.
2. If their supervisor is the subject of the report or in the absence of their supervisor, the employee must report it to another supervisor, the next level in the chain of command or directly to the chief of police.
E. Police personnel will receive initial and periodic training regarding cultural diversity and the prohibition against bias-based policing, including legal aspects. Periodic shall mean minimally once every three years. Such training may be conducted through in-service, special courses, or roll-call training. Such training shall be documented and recorded in each officer’s training record.
IV. PROFILING COMPLAINTS
A. Any person may file a complaint with the West Whiteland Township Police Department if the person feels that any law enforcement action was based solely on bias based policing or discriminatory profiling. In addition, no one shall be discouraged, intimidated, coerced from filing, or discriminated against because they have filed such a complaint.
B. If a person makes an allegation that they have been subjected to bias based policing or discriminatory profiling, the employee shall allow the person to complete a complaint form regarding the incident. The reports shall then be submitted to the chief of police in compliance with this department’s general order on internal affairs.
C. All investigations of bias-based policing, discriminatory profiling, and/or discriminatory practices shall be conducted in accordance with this department’s general order on internal affairs.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Bias-Based Policing – 05/18/2018 - Page 6 of 8
V. DEMOGRAPHIC DATA COLLECTION
A. Race and gender are the major demographic characteristics that this department wants to capture for objective measurement of officer-initiated activity
B. Officers shall determine the race and gender through visual observation, information provided on documents, and their professional judgment. Officers shall NOT ask the person being stopped for this personal information if solely for data collection purposes.
C. The NCIC Code Manual provides the basis for determining the race of persons.
1. Race descriptors:
a. A – Asian or Pacific Islander – a person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian sub- continent or the Pacific islands
b. B – Black (African-American)– a person having origins in any of the black racial groups of Africa.
c. I – American Indian or Alaskan Native – a person having origins in any of the original peoples of the Americas and maintaining cultural identification through tribal affiliations or community recognition.
d. W – White – a person having origins in any of the original peoples of Europe, North Africa, or Middle East.
e. U – Unknown (when race cannot be determined).
2. Sex/gender codes (if the person identifies as transgender, see subsection II.G of this general order for instructions):
a. Male;
b. Female;
c. Unknown (when sex/gender cannot be determined).
D. Officers shall note the race and gender of any person stopped, detained, or arrested on the corresponding citations, written warnings, arrest reports, and incident reports.
VI. ADMINISTRATIVE REVIEW
A. The chief of police shall cause an annual administrative review of data related to this department’s compliance with this general order.
B. The administrative review will determine whether policy, training, equipment or disciplinary issues need to be addressed and should reflect the data that had been reviewed. The administrative review should also present a conclusion based on the data, with recommendations for improvements if warranted.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Bias-Based Policing – 05/18/2018 - Page 7 of 8
C. Data to be reviewed includes, but is not limited to:
1. Demographic data on citations, written warnings, arrest reports, and incident reports;
2. Complaints of bias based policing or discriminatory profiling against officers, employees and/or the department in general in the preceding year;
3. Internal affairs investigations for bias based policing or discriminatory profiling against officers or employees in the preceding year;
4. Community concerns, if any, concerning bias based policing or perceived discriminatory profiling.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Bias-Based Policing – 05/18/2018 - Page 8 of 8
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT GENERAL ORDER SUBJECT: Naloxone Administration NUMBER OF PAGES: EFFECTIVE DATE: July 1st, 2018 3 ACCREDITATION STANDARDS: BY THE ORDER OF: Not Applicable Chief of Police Joseph M. Catov, Jr.
PURPOSE: The purpose of this policy is to provide West Whiteland Township police officers with guidelines governing the utilization of Naloxone. The objective is to treat and reduce injuries/ fatalities due to opioid-involved overdoses when law enforcement is the first to arrive at the scene of a suspected overdose.
POLICY: The purpose of this policy is to provide West Whiteland Township police officers with guidelines governing the utilization of Naloxone. The objective is to treat and reduce injuries/ fatalities due to opioid-involved overdoses when law enforcement is the first to arrive at the scene of a suspected overdose.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Naloxone Administration – 07/01/2018 - Page 1 of 3
PROCEDURES:
I. DEFINITIONS
A. Opioid: A medication or drug that is derived from the opium poppy or that mimics the effect of an opiate. Opiate drugs are narcotic sedatives that depress activity of the central nervous system. These will reduce pain, induce sleep, and in overdose, will cause people to stop breathing. First responders often encounter opiates in the form of morphine, methadone, codeine, heroin, fentanyl, oxycodone and hydrocodone.
B. Naloxone: A medication that can be used to reverse the effects of an opiate overdose. Specifically, it displaces opioids from the receptors in the brain that control the central nervous system and respiratory system. It is marketed under various trademarks, including “NARCAN”.
C. Automated External Defribrillator (AED): A portable device that checks the heart rhythm and can send an electric shock to the heart to try to restore a normal rhythm. AEDs are used to treat sudden cardiac arrest. Sudden cardiac arrest is a condition in which the heart suddenly and unexpectedly stops beating.
II. PROCEDURES
A. Deployment
1. The Point of Contact (POC) for the Naloxone program within the West Whiteland Township Police Department will be the First Aid/CPR Instructor(s). Their responsibilities shall be:
a. Conduct training for personnel.
b. Assuming the supply, integrity and expiration dates of the Naloxone kits.
2. Every Officer shall be trained in the deployment of the Naloxone kit in accordance with the Memorandum of Understanding (MOU) between West Whiteland Township Police Department and the Good Fellowship Ambulance Club of Chester County.
3. Every Officer shall receive updated information and training biennially during the First Aid/CPR recertification training.
B. Naloxone Use
1. Officers should use universal precautions and protections from bloodborne pathogens and communicable diseases when administering Naloxone.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Naloxone Administration – 07/01/2018 - Page 2 of 3
2. Officers will determine the need for treatment with Naloxone by evaluating the patient. If the patient is unresponsive with decreased or absent respirations, they should administer Naloxone following the established training guidelines.
3. Every Officer shall always consider the safety of himself, the patient and the surrounding persons. The patient may become violent immediately after the administration of Naloxone, so every Officer shall consider securing the patient with handcuffs prior to the administering of Naloxone.
4. Officers shall remain with the patient until EMS personnel arrive.
5. Officers shall inform EMS personnel upon their arrival that Naloxone has been administered.
6. Officers shall complete a CODY incident report documenting the use of Naloxone.
7. Officers shall prepare and submit an ODIN entry through JNET. a. Good Fellowship Ambulance Club of Chester County tracks ODIN entries.
C. Maintenance & Replacement of Naloxone
1. Naloxone kits shall be kept in the Patrol “AED Cases” located in the squad room.
2. The Sergeant, or in his absence, the Officer-in-Charge shall ensure that every patrol officer shall carry the “AED Cases” with him/her while on patrol. Upon the completion of the Officer’s tour of duty, he/she shall return the “AED Cases” to the squad room for use by the in-coming patrol shift.
3. Used, lost, damaged or expired Naloxone kits will be replaced in conjunction with the MOU of Good Fellowship Ambulance Club of Chester County.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Naloxone Administration – 07/01/2018 - Page 3 of 3
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT GENERAL ORDER SUBJECT: Benefits NUMBER OF PAGES: EFFECTIVE DATE: March 2nd, 2018 2 ACCREDITATION STANDARDS: N/A BY THE ORDER OF: Chief of Police Joseph M. Catov, Jr.
PURPOSE: To establish a procedure for requesting and documenting leave time.
POLICY: The Department expects employees to fully avail themselves of the benefits of employment offered by West Whiteland Township.
PROCEDURES:
I. Paid Leaves of Absence
A. Holiday Leave
1. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officer’s Association. B. Vacation Leave
1. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officer’s Association.
C. Personal Time Leave
1. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officer’s Association.
D. Longevity Leave
1. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officer’s Association.
E. Compensatory Time Leave
1. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officer’s Association.
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Benefits – 03/02/2018 - Page 1 of 2
F. Sick Leave
1. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officer’s Association. 2. General Order Sick Leave
G. Funeral Leave
1. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officer’s Association.
H. Jury Duty Leave
1. Refer to the current Township of West Whiteland Policy.
I. Family and Medical Leave
1. Refer to the current Township of West Whiteland Policy and/or the United States Department of Labor.
J. Short and Long Term Disability Leave
1. Refer to the current collective bargaining agreement in effect between the Township of West Whiteland and the West Whiteland Township Police Officer’s Association.
K. Military Leave
1. Refer to the current Township of West Whiteland Policy. 2. Military Leave Section 6.4-1
WEST WHITELAND TOWNSHIP POLICE DEPARTMENT – Benefits – 03/02/2018 - Page 2 of 2
MEMORANDUM
DATE: October 5, 2018 TO: Board of Supervisors FROM: John R. Weller, AICP Director of Planning and Zoning
SUBJECT: Approval and signature of the Hanover Pathway Agreement
Recommended Motion
To execute the “License Agreement for Use of Pathway” allowing for public use of a pedestrian and bicycle pathway to be constructed by others on the property of the Exton Square shopping center.
Background
On August 8, 2018, the Board of Supervisors granted final plan approval to the Hanover R. S. Limited Partnership (“Hanover”) for construction of a 342-unit residential apartment building on the property at 181 N. Pottstown Pk. Our development regulations require that developers of residential projects provide open space and recreational opportunities for their residents or pay a fee in lieu of such provision. Pursuant to this requirement, Hanover agreed to construct a pedestrian and bicycle path across the Exton Square property to connect their project to the intersection of E. Lincoln Hwy. and Iron Lake Blvd. Naturally, we wish to assure that the public will have the right to use this path, which is on private property. Hanover has accordingly been working with PREIT, which owns Exton Square, to provide such assurance.
The attached “License Agreement for Use of Pathway” provides the necessary guarantee of public access. It has been reviewed by the Township Solicitor and Staff and found satisfactory. It has also been executed by PREIT and is ready for Township action.
We have also attached correspondence from PREIT to Ms Debra Shulski, Esq., the attorney representing Hanover in this matter, documenting that the License Agreement will be recorded and become effective simultaneously with the recording of the final land development plan for the Hanover apartment building. This is an informational item and does not require any action by the Board.
Attachments:
1. License Agreement for Use of Pathway, executed by PREIT September 25, 2018. 2. Correspondence to Debra Shulski, Esq. from J. Robertson MacIver, Esq., of PREIT dated October 2, 2018.
H:\BOS MMO's - Miscellaneous\2018\181004 - PREIT-Hanover pathway agmt RETURN TO: Robyn Anne Cahill Buckley Brion McGuire & Morris LLP 118 W. Market Street, Suite 300 West Chester, PA 19382
Part of UPI Nos. 41-5-85; 41-5-86
LICENSE AGREEMENT FOR USE OF PATHWAY
THIS LICENSE AGREEMENT FOR USE OF PATHWAY (hereinafter "Pathway Agreement") is made this __ day of , 2018, by and between PR EXTON SQUARE PROPERTY, L.P., a Delaware limited partnership, with an address c/o PREIT Services, LLC, 200 S. Broad Street, 3rd Floor, Philadelphia, PA 19102 (hereinafter called "Exton Square") and TOWNSHIP OF WEST WHITELAND, a Pennsylvania township of the second class, with an address of 101 Commerce Drive, Exton PA 19341 (hereinafter called "Township").
BACKGROUND
WHEREAS, Exton Square is the owner of certain parcels of land which comprise part of a shopping center known as Exton Square Mall, located in the Township on real property identified as Chester County UPI Nos. 41-5-85 and 41-5-86 (hereinafter called the "Exton Square Properties"); and
WHEREAS, a property northwesterly of the Exton Square Properties (identified as Chester County UPI Nos. 41-5-90) is being developed as a residential apartment community known as Hanover Exton Square (the "Residential Project"), for which the Township Board of Supervisors granted conditional use approval by Decision and Order dated April 11, 2018 (hereinafter referred to as the "Hanover Decision"); and
WHEREAS, in order to satisfy Hanover's obligation to provide open space amenities in the Township, the Hanover Decision included a condition of approval requiring a pathway to be established and maintained across the Exton Square Properties between North Pottstown Pike (Pennsylvania Route 100) and East Lincoln Highway (U.S. Route 30) for use by pedestrians and bicyclists (hereinafter referred to as the "Pathway"), as generally depicted on plans collectively titled "Pathway Extension Plans for Hanover R. S. Limited Partnership," prepared by Bohler Engineering and last revised July 25, 2018, consisting of three (3) plan sheets, attached hereto as Exhibit "A" and made a part hereof (hereinafter referred to as the "Pathway Plan"); and
WHEREAS, as a condition of the Hanover Decision, Exton Square will agree and pennit the general public to use the Pathway for pedestrian and bicycling purposes; and
1 WHEREAS, Exton Square and Township desire to set forth their mutual understandings regarding the establishment, use, relocation and maintenance of the Pathway;
NOW, THEREFORE, intending to be legally bound hereby, the parties covenant and agree as follows:
L. GRANT OF LICENSE TO USE PATHWAY; CONDITIONS OF LICENSE. Subject to the conditions of this Pathway Agreement, Exton Square hereby grants a non exclusive license to the Township for the benefit of the general public over the surface area of the Pathway for recreational purposes limited to walking, jogging, running and bicycling as part of a recreational pathway connection from North Pottstown Pike to East Lincoln Highway only along the route depicted on the Pathway Plan (the "License"). The License is granted for use of the Pathway only and does not authorize the use of or entry upon any other property owned by or under the control of Exton Square or any related entity. The grant of the License is subject to all the terms of this Pathway Agreement, including without limitation the following conditions:
a. The Pathway shall be open to use by the general public from dawn to dusk only. b. The Pathway may be used by pedestrians and bicyclists only. No roller/inline skates, skateboards or scooters shall be used on the Pathway. No motorized vehicles of any kind (including without limitation golf carts, mopeds, all-terrain vehicles, Segways, "hoverboards" or electric scooters) shall be permitted on the Pathway. Notwithstanding the foregoing, ADA compliant motorized vehicles shall be permitted on the Pathway for use by persons with disabilities. c. Users of the Pathway shall comply with all federal, state and local laws, ordinances, rules and regulations. d. Leashed dogs under the control of a pedestrian shall be permitted on the Pathway. No other animals shall be permitted on the Pathway. Bicyclists are prohibited from using the Pathway with any animals. e. Use of the Pathway is subject to the reasonable rules and regulations of Exton Square as may be adopted and amended from time to time, including by way of example but not of limitation the prohibition of alcoholic beverages of any kind on the Pathway.
2. CONSTRUCTION AND MAINTENANCE OF PATHWAY. Exton Square shall construct, or cause to be constructed, the elements of the Pathway as depicted on the Pathway Plan, including ADA-compliant ramps, painted crosswalks, stop bars and 5-foot wide concrete sidewalks (hereinafter the "Pathway Improvements"). The Pathway Improvements shall connect to existing sidewalks at the North Pottstown Pike and East Lincoln Highway entrances to the Exton Square Properties, as depicted on the Pathway Plan. The Pathway Improvements shall be continuously maintained and repaired by Exton Square in a manner consistent with the general maintenance and repair of other similar improvements in the Township, including the clearing of ice and snow.
3. USE OF PATHWAY AT OWN RISK; IMMUNITY; INDEMNIFICATION. Township and all users of the Pathway shall use the Pathway at their own risk. Exton Square does not waive its right to immunity, if any, under the Pennsylvania Recreational Use of Land
2 and Water Act, 68 P.S. § 477-1, et. seq. and does not waive any defense it may have to any action for personal i11iury or property damage. Except as provided herein below, Exton Square shall not be liable to Township or any users of the Pathway for any death or personal injury or for any loss or damage to any personal property resulting from or related to the use of the Pathway. Except in the case of gross negligence or willful acts of Exton Square, Township shall indemnify and hold harmless Exton Square, its owners, officers, shareholders, employees, agents, invitees and contractors, against all claims, damages, losses, penalties, actions, liens, demands, costs, liabilities, expenses, fines and judgments related to use of the Pathway and/or adjacent portions of the Exton Square Properties by Township or any other individual or entity. Nothing set forth herein shall be construed as or deemed to be any waiver of sovereign immunity or any other defense available to the Township, or deemed to be a waiver of any limitation tmder the Political Subdivision Tort Claims Act, including but not limited to the limitations of damages under the Act. Except in the case of gross negligence or willful acts of Township, Exton Square shall indemnify and hold harmless Township, its officials, employees, agents, invitees and contractors, against all claims, damages, losses, penalties, actions, liens, demands, costs, liabilities, expenses, fines and judgments related to the construction, maintenance, operation or relocation of the Pathway and/or adjacent portions of the Exton Square Properties by Exton Square or any other individual or entity. The provisions of this paragraph 3 shall survive the termination of this Pathway Agreement.
4. RELOCATION OF PATHWAY. The Pathway may be relocated by Exton Square, subject to the prior written approval of the Township, which shall not be unreasonably withheld, conditioned or delayed. A proposed relocation of the Pathway shall not require land development approval by the Township but shal1 be administratively approved. The relocated Pathway shall provide a reasonable recreational route between the North Pottstown Pike and East Lincoln Highway entrances to the Exton Square Properties, and shall have a stabilized surface suitable for use by pedestrians and bicyclists, but need not consist in whole or in part of concrete sidewalks; said route may be provided within the right-of-way of Pottstown Pike and Lincoln Highway. The relocated Pathway shall be subject to the same terms and conditions as are set forth in this Pathway Agreement.
2' TERMINATION OF PUBLIC ACCESS. This License may be terminated by Exton Square with ninety (90) days' advance notice to Township. In the event of such notice of termination, Exton Square shall pay to Township, within the aforesaid ninety (90) day notice period, an amount equal to the credit against the payment in lieu of open space amenities attributable to the cost of the Pathway Improvements (the "Fee") that shall have been established by the Township as part of the final land development approval for the Residential Project. Upon payment of the Fee, this License shall be deemed terminated and Exton Square shall have no further obligation under this Pathway Agreement and a Notice of Termination in recordable form shall be executed and acknowledged by the Township and recorded by Exton Square in the Office for the Recorder of Deeds of Chester County, Pennsylvania.
6. NEGATIVE COVENANT. For so long as this Pathway Agreement is in effect, Exton Square shall not permit, construct or install any building, structure, permanent improvement, tree, shrubbery or other impediment in the Pathway which interferes with the general public's use of the Pathway for the purposes petmitted by this Pathway Agreement.
3 7. RECORDING. This Agreement shall be recorded in the Office for the Recorder of Deeds of Chester County, Pennsylvania.
8. ENFORCEMENT. The terms of this Pathway Agreement may be enforced by Exton Square and Township by any remedy available at law or equity. In the event of an alleged violation by Exton Square of this Pathway Agreement, Township shall provide notice to Exton Square detailing the alleged violation and the action that must be taken to correct the violation. Exton Square shall have thirty (30) days from the date of the violation notice to correct the violation, unless such violation is of a type that requires more than 30 days to correct in the continuous exercise of diligent efforts, in which case and subject to the prior written approval of the Township, Exton Square (provided it shall commence correction of such violation within such 30-day period) shall have such longer period to correct such violation as may be necessary in the continuous exercise of diligent efforts as may be approved by the Township. Upon failure of Exton Square to timely correct the violation, Township may commence enforcement action.
9. ASSIGNMENT. This Pathway Agreement may be assigned by Township to a municipal authority of the Township, provided that such assigmnent is subject to all of the terms and conditions of this Pathway Agreement.
~ AGREEMENT AS LICENSE. Exton Square and Township intend and mutually agree that this Pathway Agreement shall be construed and interpreted as a mere license by Exton Square to Township for the benefit of the general public to use the Pathway for the purposes expressly permitted herein, and for no other purposes. This Pathway Agreement does not and is not intended to create any interest in real estate and shall not be construed or interpreted as a conveyance, lease, sublease, rental agreement or easement. It is understood and mutually agreed that neither Township nor the general public have any interest whatsoever in the Exton Square Prope1iies.
lL. NOTICES. Notices required or permitted hereunder shall be sent USPS certified mail, return receipt requested, postage prepaid, to Exton Square and Township to the addresses set forth hereinabove. Notices shall be deemed to have been given two (2) business days after having been deposited in the USPS mail.
lb MISCELLANEOUS.
(a) Governing Law. This Pathway Agreement shall be governed by the laws of the Commonwealth of Pennsylvania without reference to its conflict of laws rules. Venue shall be in the Court of Common Pleas of Chester County, Pennsylvania.
(b) Entire Agreement; Modifications. This Pathway Agreement constitutes the entire agreement between Exton Square and Township as it relates to the subject matter hereof and there are no other understandings, representations or warranties, oral or written, relating to the subject matter hereof. This Pathway Agreement may not be changed, modified or amended, in whole or in part, except by means of a written instrument in recordable fonn, duly executed and acknowledged by both Exton Square and Township.
4 (c) Cooperation. Each of the parties hereto, and their respective successors and pe1mitted assigns, shall, from time to time, and at the request of the other, execute, acknowledge and deliver to the other party any and all instruments reasonably required to give full force and effect to the matters contemplated in this Pathway Agreement, without expanding the scope of the rights granted hereunder.
(d) Successors and Assigns. This Pathway Agreement shall bind successors in title to the Exton Square Properties and Township's permitted assigns.
[Balance ofpage intentionally left blank. Signature pages follow.]
5 IN WI1NESS WHEREOF, Exton Square and Township have caused this Pathway Agreement to be duly executed as of the date first written above.
PR EXTON SQUARE PROPERTY L.P., a Delaware limited partnership
By: XGP LLC, a Delaware limited liability company, its sole general pa1iner
By: PR Exton Limited Pru1nership, a Pennsylvania limited partnership, its sole member
By: PR Exton LLC, a Pennsylvania limited liability company, its sole general paiiner
By: PREIT Associates, L.P., a Delaware limited partnership, its sole member
By: Pennsylvania Real Estate Investment Trnst, its general partner
By:~ l~_- ~-1. '11- ~- - Name: ___ L_ls_a_M_. M~ o_st~~_____,,-- Title: ______,,, S=e=n=io"""'"r-'V'--lc_e_ P_re_s_id_e_n_t _
COMMONWEALTH OF PENNSYLVANIA ss COUNTY OF PHILADELPHIA
On the Z.S~ day of ~ , 2018, before me, a Notary Public in and for the Commonwealth of Pennsylvania, the undersigned offi~ lf personally appeared l-1 ~ M . M09' , who acknowledged .]:ii.mself to be av'f [Senior] t£xecati .e3,Vice President of Pennsylvania Real Estate Investment Trust, the general partner of PREIT Associates, L.P., the sole member of PR Exton LLC, the general partner of PR Exton Limited Patinership, the sole member of XGP LLC, the general prutner of PR Exton Square Property L.P. and that~ e, as such officer, executed the foregoing instrument on behalf of the limited partnership for the purposes therein contained.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal. ~514 Notary Public My Commission Expires: "'""''- ICJ, UJICj
COMMONWEALTH Of PENNSYLVANIA , NOTARIAL SEAL OAWN STROHL Notlly Public CITY OF PH1LAD£lPHIA, PHILADELPHIACN TY My Comml11lon ExplrH Apr 19, 2-01.9
6 ATTEST: TOWNSHIP OF WEST WIDTELAND
By: ______, Secretary Theresa Santalucia, Chair Board of Supervisors
COMMONWEALTH OF PENNSYLVANIA : ss COUNTY OF CHESTER
On this, the day of , 2018, before me, the undersigned officer, personally appeared Theresa Santalucia, who acknowledged herself to be the Chair of the Board of Supervisors of the Township of West Whiteland and that she, being authorized to do so, executed the within instrument for the purposes therein contained.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
Notary Public
My Commission Expires:
7 EXHIBIT "A"
"Pathway Extension Plans for Hanover R. S. Limited Partnership," prepared by Bohler Engineering and last revised July 25, 2018
(SEE ATTACHED)
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October 2, 2018
VIA FedEx 7733-7252-9120
Debra A. Shulski, Esquire Riley Riper Hollin & Colagreco 717 Constitution Drive Exton, PA 19341
RE: Purchase and Sale Agreement effective as of July 23, 2017, as amended, by and between PR EXTON SQUARE PROPERTY, L.P. ("Seller") and HANOVER R.S. LIMITED PARTNERSHIP ("Buyer") for a tract of land containing approximately 4.95 acres situated in the Township of West Whiteland (the "Township"), Chester County, Pennsylvania
Dear Debbie:
As you requested, in connection with the above-referenced transaction I am enclosing three (3) original counterparts of the License Agreement for Use of Pathway between Seller and the Township (the "Agreement"), each executed and acknowledged by Seller. It is our understanding that these counterparts are to be submitted to the Township for its execution and acknowledgement at or prior to the meeting of its Board of Supervisors to be held on October 10, 2018.
Following their execution by the Township, the fully-executed counterparts of the Agreement are to be held in escrow by your firm pending the closing in the above referenced transaction, at the completion of which you are authorized to deliver one (1) fully-executed counterpart of the Agreement to the Township for recording (unless the Township wishes to delegate that responsibility to you or your client's title insurer), and the remaining counterparts to Buyer and Seller, respectively.
Kindly sign the enclosed copy of this letter to indicate your understanding of and agreement with the foregoing and return it to me.
J. Robertson Maciver Director and Senior Real Estate Counsel
Enclosures
200 South Broad Street• Third Floor• Philadelphia, PA 19102 • 215.454.1274 • [email protected] Debra A. Shulski, Esquire October 2, 2018 Page Two cc: Joshua Schrier Joseph E. Brion, Esquire (both via email, without enclosure)
ACKNOWLEDGED AND AGREED:
RILEY RIPER HOLLIN & COLAGRECO
By: ~dill (J,Sku~ Debra A. Shulski, Esquire Date: October ~ ' 2018
MEMORANDUM
DATE: October 4, 2018 (Revised October 8, 2018)
TO: Board of Supervisors Mimi Gleason, Township Manager
FROM: Theodore D. Otteni, P.E. Director of Public Works
SUBJECT: PennDOT Right-of-Way Stormwater Management Facilities Agreement
Recommended Motion:
To authorize the Township Manager to sign the PennDOT Right-of-Way Stormwater Management Facilities Agreement with Mini, LP, including the requirement for a lump sum contribution of $20,150 for future maintenance.
Background:
On March 29, 2018, the Board of Supervisors granted final approval of the Mini, LP Land Development Plan. In conjunction with their planned site improvements, work will be done along Pottstown Pike, a PennDOT road. In addition to the roadway improvements, the applicant will connect to an existing drainage inlet along Pottstown Pike. Because of this connection, PennDOT is requiring that a Highway Occupancy Permit (HOP) specifically for the stormwater facilities be executed. Under PennDOT’s policy (see below), the local municipality must assume maintenance responsibilities of any new or modified drainage components.
The applicant has complied with stormwater regulations and has implemented post-construction stormwater controls.
We would like to have a discussion with the Board of Supervisors regarding the Township’s approach to the agreements and the future maintenance responsibilities for the drainage components on State roads.
In 2012, PennDOT issued a policy change requiring municipalities to assume maintenance responsibilities of underground stormwater components (drainage inlets, pipe, etc.) that are installed in conjunction with development projects along State roads. Prior to the 2012 policy change, PennDOT assumed maintenance responsibilities of the underground stormwater components. The policy change was a highly debated topic at the time, since it is believed that PennDOT should own and maintain components along a PennDOT road.
Since PennDOT’s policy implementation in 2012, the Township has only processed two “Drainage on State Road” agreements. The first was for CVS (Boot Road and Pottstown Pike) in 2013 and the second was for BT Exton (N. Whitford and Waterloo…aka Waterloo Gardens) in 2016.
C:\Users\jkeller\Desktop\Mini LP - Memo to BOS 10.4.18_Revised.docx The CVS agreement established a perpetual escrow account in the amount of 50% of the estimated construction cost of the drainage components within the ROW for maintenance but assigned all future maintenance and repairs to the property owner. Consequently, the Township could use the funds in the escrow account if the property owner defaults on their responsibilities. This agreement also requires annual inspections by an engineer as well as an insurance policy with the Township as a named insured.
The BT Exton agreement required a lump sum payment in the amount of 50% of the estimated construction cost of the drainage components within the ROW to the Township for all future maintenance and repairs. In this case, the Township maintains the drainage components installed by BT Exton. If and when maintenance is required in the future, we can pay for it with this contribution, which is maintained in a separate fund.
I recommend the Township use the same approach as was done with BT Exton such that the Township assumes maintenance responsibilities of the drainage components. This approach eliminates the need for establishment and tracking of a perpetual escrow account and does not require yearly inspections or an insurance policy from the property owner. Maintenance responsibilities for the next fifteen to twenty years is likely to be limited to cleaning the inlet grate. The concrete drainage structures and pipe have a service life in excess of fifty years. The applicant will pay to the Township a lump sum payment of $20,150.00 (50% of the estimated construction cost of the drainage components within the ROW) which will be deposited into an account dedicated for future work on stormwater components along PennDOT roads that the Township has been required to own and maintain.
Another advantage of this approach is to mitigate the understandable inclination of applicants to propose sub-optimal designs simply to avoid taking on responsibility for drainage components along state roads. In essence, the Township would be stepping in for PennDot (reluctantly), thereby minimizing future confusion from multiple entities potentially maintaining and even approving connections to infrastructure that is inherently public in nature. As a result, the Township would be in a stronger position to ensure not just that applicants construct appropriate infrastructure for the proposed development, but also reasonable improvements to address existing drainage deficiencies or align with Township priorities such as sidewalk improvements.
There are several upcoming land development projects that will also likely require “Drainage on State Road” agreements such as: - New Horizons Montessori School - Lochiel Farms - Wawa/NVR - Simon Estate
Note: Staff and solicitor to review and sign Agreement.
Prepared by/return to: Lamb McErlane PC 24 East Market Street Post Office Box No. 565 West Chester, Pennsylvania 19381
U.P.I. No. 41-5-142
PENNDOT RIGHT-OF-WAY STORMWATER MANAGEMENT FACILITIES AGREEMENT
This PENNDOT RIGHT-OF-WAY STORMWATER MANAGEMENT FACILITIES AGREEMENT (this “Agreement”) is made this ____ day of ______, 2018 by and between THE TOWNSHIP OF WEST WHITELAND, a Township of the Second Class organized and existing under and pursuant to the laws of the Commonwealth of Pennsylvania (the “Township”), and MINI, L.P., a Pennsylvania limited partnership (the "Owner") (collectively, the “Parties”).
BACKGROUND
A. Owner is the legal owner of those certain parcels of real property located within the jurisdictional limits of the Township at 1464 Pottstown Pike, measuring approximately 2.66 acres in area, more or less, identified by the Board of Assessment of said County as UPI No. 41-5-142 and more fully described by metes and bounds on Exhibit A attached hereto and incorporated herein by reference (the “Property”).
B. The Township Board of Supervisors on March 29, 2018 (and pursuant to the Pennsylvania Municipalities Planning Code, 53 P.S. § 10101 et seq. (the “MPC”) and the Township Subdivision and Land Development Ordinance (the “SLDO”)) granted Preliminary/Final Subdivision and Land Development Approval with regard to development of the Property (the “Approval”).
C. As more fully set forth in the Approval, the Property is intended to be developed with a self-storage facility along with certain public, quasi-public and private improvements with regard thereto (collectively, the “Approved Development”).
D. As more fully set forth on that certain plan set prepared by Bohler Engineering, dated January 31, 2018 and last revised March 20, 2018 (the “Plans”), in connection with the Approved Development, Owner intends to complete certain improvements in and to that certain roadway known as Pottstown Pike (a.k.a. Pennsylvania S.R. 3100) (collectively, the “S.R. Improvements”).
932802.2 E. As more fully set forth on the Highway Occupancy Improvement Plans prepared by McMahon Associates dated August 20, 2018, (a copy of which is attached hereto as Exhibit B), the S.R. Improvements consist in part of a new parallel stormwater system to be installed within the legal right-of-way, behind the western cub line, of S.R. 3100 from STA. 134+29.18 to 137+16.86 consisting of 290 LF of 18” HDPE, 1-Type 4 Manhole and the modification of 1 standard inlet box. This system will tie into the existing system at inlet EX-2 (STA. 137+16.86) (collectively, the “S.R. Stormwater Collection Facilities”).
F. Pottstown Pike (a.k.a. S.R. 3100) is owned by the Commonwealth of Pennsylvania and is subject to the jurisdiction of its Department of Transportation (“PennDOT”).
G. Pursuant to that certain PennDOT Strike-Off Letter No. 470-12-01 dated January 11, 2012 (a copy of which is attached hereto as Exhibit C) (the “Strike-Off Letter”), PennDOT will not approve the S.R. Improvements unless and until the Township becomes a co-applicant for (and co-permittee under) a Highway Occupancy Permit with regard to the S.R. Stormwater Collection Facilities (the “Stormwater Facilities HOP”) and assumes maintenance responsibility for the S.R. Stormwater Collection Facilities, which are only those stormwater collection facilities located within PennDOT right-of-way and do not include any stormwater collection facilities located outside of PennDOT right-of-way even if said facilities located outside of PennDOT right-of-way serve the S.R. Improvements.
H. Owner requested that the Township join with Owner as a co-applicant for and apply for (and become co-permittee under) the Stormwater Facilities HOP.
I. The Township is willing to join with Owner as a co-applicant and apply for the Stormwater Facilities HOP, and become co-permittee under the Stormwater Facilities HOP with the Owner and its successors solely for the S.R. Stormwater Collection Facilities on and subject to the terms, conditions and provisions expressly set forth in this Agreement, and subject to the legal effectiveness of the Strike-Off Letter.
NOW, THEREFORE, for and in consideration of the mutual promises set forth herein and for other good and valuable consideration, the receipt and legal sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, Owner and the Township agree as follows.
1. Incorporation of Recitals. The Recitals set forth in the Background Section of this Agreement are incorporated herein as if here set forth in their entirety.
2. Preparation, Execution, and Delivery of HOP Application and Issuance of Stormwater Facilities HOP.
A. Owner shall cause to be prepared and submitted to the Township, at no cost to the Township, an application to PennDOT for the Stormwater Facilities HOP in substance identical to that attached hereto as Exhibit D, which shall be submitted in electronic format in accordance with PennDOT’s e-permitting requirements to PennDOT (the “HOP Application”).
2 932802.2 B. Upon the full execution of this Agreement by Owner and the Township, the Township agrees to execute (or cause to be executed) and deliver to Owner for immediate submission to PennDOT, the HOP Application. In the event PennDOT should require any modification or request additional information in connection to the HOP Application, the Township shall notify Owner and Owner shall cause compliance with said modification or request in a form and content satisfactory to the Township as evidenced by the Township’s written approval of any modification or submission of additional information prior to resubmission to PennDOT.
C. Upon approval and issuance of the Stormwater Facilities HOP, the Township shall notify Owner of said approval and issuance by providing a copy of the Stormwater Facilities HOP to Owner.
3. Maintenance Contribution. Owner shall remit a contribution in the amount of Twenty Thousand One Hundred Fifty Dollars ($20,150.00) for maintenance of Stormwater Management Facilities to the Township (“Maintenance Contribution”). Owner shall remit the Maintenance Contribution upon the later of: (a) issuance by PennDOT of the Stormwater Facilities HOP or (b) contemporaneously with the financial security the Owner posts for improvements required in connection with the Approved Development pursuant to Section 509 of the MPC, 53 P.S. § 10509.
4. Construction Responsibility; Financial Security for Construction.
A. Obligation. Concurrent with the construction of the improvements required for the Approved Development set forth in the Plans, Owner shall construct or cause to be constructed the S.R. Stormwater Collection Facilities at its own expense and without any cost or expense whatsoever to the Township, all in substantial conformity with the Plans, the Stormwater Facilities HOP and any other applicable PennDOT requirements in a good and workmanlike manner and in accordance with applicable law.
B. Financial Security. Pursuant to applicable law, PennDOT is requiring and Owner shall post with PennDOT financial security to guaranty Owner’s obligation to construct and install the S.R. Stormwater Collection Facilities, as aforesaid.
5. Prohibition of Alteration or Removal. Except as expressly set forth in this Agreement or as required pursuant to applicable law to the contrary, Owner shall not alter or remove the S.R. Stormwater Collection Facilities unless Owner receives prior written approval for such alteration or removal from each of the Township and PennDOT.
6. Covenants Running With Land; Binding Effect. This Agreement and the provisions hereof (A) shall run with the land, and be appurtenant to title to the Property and every portion thereof and (B) shall be binding upon and inure to the benefit of the Owner, and each and all of its respective successors and assigns, and successors in title to the Property and every portion thereof. Upon installation and final inspection of the S.R. Improvements by PennDOT and the expiration of any maintenance period applicable to the S.R. Improvements, this Agreement shall terminate and be of no further effect whatsoever without the need for further writing evidencing same.
7. Recording. Owner and the Township understand and acknowledge that upon issuance by PennDOT of the Stormwater Facilities HOP, a copy of said Stormwater Facilities HOP shall
3 932802.2 be attached to this Agreement as Exhibit E and shall be incorporated into and made part of this Agreement. Owner, at its sole cost and expense, shall then cause this Agreement to be recorded in the Recorder’s Office.
8. Notices. Any notice, demand, instruction, report, or other communication to be given to either party under the terms of this Agreement shall be in writing, and sufficiently given if delivered by hand delivery, express delivery service, electronic mail, transmitted by facsimile with confirming receipt or United States certified mail, return receipt requested, postage prepaid, addressed as set forth below.
if to the Township:
Township of West Whiteland 101 Commerce Drive Exton, Pennsylvania 19341 Attn: Township Manager
with a required copy in all instances to:
Lamb McErlane PC 24 East Market Street Post Office Box No. 565 West Chester, Pennsylvania 19381 Attn: Vincent M. Pompo, Esquire
if to Owner:
Mini, L.P. c/o The McKee Group Attn.: Kevin McLaughlin, Esquire 940 West Sproul Road Suite 301 Springfield, PA 19064
with a required copy in all instances to:
Riley Riper Hollin & Colagreco Attn.: Louis J. Colagreco, Jr., Esquire 717 Constitution Drive P.O. Box 1265 Exton, PA 19341
Notice by overnight nationally recognized courier guaranteeing next Business Day delivery with positive package tracking and delivery confirmation (i.e. Federal Express, UPS, etc.) shall be deemed to have been given and received on the following Business Day. Notice by certified or registered mail shall be deemed to have been given and received five (5) Business Days after the date first deposited in the United States Mail properly addressed with proper postage prepaid. A
4 932802.2 party may change its address by giving written notice to the other parties as specified herein. When used in this Agreement, the term “Business Day” does and shall mean any day other than a Saturday, Sunday or legal holiday in the Commonwealth of Pennsylvania.
9. Invalidity or Revocation. Should any court or administrative agency having jurisdiction shall finally determine that (A) the Strike-Off Letter is invalid or illegal or is rescinded, revised or amended (either in its entirety or with regard to PennDOT’s positions therein that Township shall be a co-applicant and/or co-permittee of a Stormwater Facilities HOP or have the right to require Owner to contribute the Maintenance Contribution) or (B) that Township shall not have any legal responsibility to PennDOT with regard to maintenance and/or relocation of the S.R. Stormwater Collection Facilities, Township may, but shall not be obligated to unless the maintenance responsibility under this Agreement is no longer valid or enforceable by PennDOT with respect to the Township in which case the Township shall, repudiate this Agreement by providing written notice thereof to Owner (and if the work has not yet been completed under the Stormwater Facilities HOP shall return to Owner the Maintenance Contribution) whereupon this Agreement shall terminate and be of no further effect whatsoever.
10. Miscellaneous Provisions.
A. Severability. If any provision of this Agreement shall to any extent be invalid or unenforceable, the remainder of this Agreement (or the application of such provision to persons or circumstances other than those in respect of which it is invalid or unenforceable) shall not be affected thereby, and each provision of this Agreement, unless specifically conditioned upon such invalid or unenforceable provision, shall be valid and enforceable to the fullest extent permitted by law.
B. Amendment. This Agreement may not be amended except by written instrument signed and acknowledged by the Owner, its successors and assigns, and Township and recorded in the Recorder’s Office.
C. Assignment. Owner agrees not to assign this Agreement without the express written consent of the Township.
D. Governing Laws. This Agreement shall be construed and governed by the laws of the Commonwealth of Pennsylvania.
E. Integration. This Agreement sets forth the entire agreement between the Owner and Township with respect to the subject matter hereof.
F. Contingent Nature of Agreement. Notwithstanding anything to the contrary set forth in this Agreement or elsewhere, other than as set forth at Section 2 of this Agreement, all of Owner’s and the Township’s respective rights, title and interests, duties, obligations and responsibilities set forth in this Agreement are contingent upon PennDOT approving the Stormwater Facilities HOP provided that such contingency shall, for all intents and purposes whatsoever, be deemed to have been satisfied upon PennDOT’s issuance of the Stormwater Facilities HOP. A copy of the Stormwater Facilities HOP shall be attached hereto and incorporated herein as part of this Agreement as Exhibit E.
5 932802.2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement or caused the execution hereof the date and year first above written.
MINI, L.P.
By: McKee Management Associates, Inc., its General Partner
By: ______Kevin E. McLaughlin, Esquire, Vice-President
THE TOWNSHIP OF WEST WHITELAND, a Township of the Second Class organized and existing under and pursuant to the laws of the Commonwealth of Pennsylvania
By: ______Mimi Gleason, Township Manager
6 932802.2 COMMONWEALTH OF PENNSYLVANIA : : ss COUNTY OF ______:
On this, the ____ day of ______, 2018, before me, the undersigned officer, personally appeared Kevin E. McLaughlin, Esquire, who acknowledged himself to be the Vice- President of McKee Management Associates, Inc., the General Partner of Mini, L.P., a Pennsylvania limited partnership, and that he, as such officer and being authorized to do so, executed the foregoing instrument for the purposes therein contained as such officer.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
______Notary Public My Commission Expires:
7 932802.2 COMMONWEALTH OF PENNSYLVANIA : : ss COUNTY OF CHESTER :
On this, the ____ day of ______, 2018, before me, the undersigned officer, personally appeared Mimi Gleason, who acknowledged herself to be the Manager of the Township of West Whiteland, and that she, as such Manager being authorized to do so, executed the foregoing instrument for the purposes therein contained.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
______Notary Public My Commission Expires:
8 932802.2 EXHIBIT A METES AND BOUNDS OF PROPERTY
9 932802.2 EXHIBIT B HIGHWAY OCCUPANCY PERMIT PLANS
10 932802.2 EXHIBIT C 1.11.12 PENNDOT STRIKE OFF LETTER
11 932802.2 EXHIBIT D HIGHWAY OCCUPANCY PERMIT APPLICATION
12 932802.2 EXHIBIT E STORMWATER FACILITIES HOP
13 932802.2 MEMORANDUM
DATE: 10/5/2018 TO: Board of Supervisors FROM: Mimi Gleason SUBJECT: DARA amendment
Recommended Motion: To approve the sixth amendment to the DARA Intermunicipal Agreement
Background on the amendment: West Whiteland is one of five municipalties that convey sewage to the wastewater treatment plant operated by the Downingtown Area Regional Authority. The other municipalities are Uwchlan, Caln, East Caln and Downingtown.
East Caln and Downingtown have reached an agreement where East Caln will acquire 50,000 gallons of capacity at the treatment plant from Downingtown. Before this transaction can be finalized, the other municipalities all must approve the acquisition, via an amendment to the DARA agreement.
History of the Agreement: Main Agreement – 1985: Developed in conjunction with major expansion at the treatment plant 1st Amendment – 1996: Transferring capacity from Downingtown to Uwchlan 2nd Amendment – 1999: Reallocating increased plant capacity among the parties to the agreement 3rd Amendment – 2000: Amending the criteria for evaluating whether a party has contributed excessive inflow and infiltration of ground water into the collection system leading to the treatment plant 4th Amendment – 2006: Transferring capacity from Downingtown to Uwchlan, Caln, East Caln and West Whiteland 5th Amendment – 2010: Amending billing methods and Uwchlan’s allocation to the former Shryrock Paper Company
Execution Version 9/26/2018
SIXTH AMENDMENT TO THE INTERMUNICIPAL AGREEMENT OF DECEMBER 27,1985
THIS SIXTH AMENDMENT (this "Sixth Amendment") is made and effective as of this day of , 2018, to that certain Agreement of December 27, 1985 (“Intermunicipal Agreement”) by and among the DOWNINGTOWN AREA REGIONAL AUTHORITY, a Pennsylvania municipality authority ("DARA"), the BOROUGH OF DOWNINGTOWN, the TOWNSHIP OF CALN, the TOWNSHIP OF EAST CALN, the TOWNSHIP OF UWCHLAN, the UWCHLAN TOWNSHIP MUNICIPAL AUTHORITY, and the TOWNSHIP OF WEST WHITELAND (the aforesaid parties to the Intermunicipal Agreement are sometimes hereinafter individually called a “Party” and collectively called the “Parties”; and the Parties other than DARA are sometimes hereinafter called the “Municipal Parties”).
RECITALS
WHEREAS, the Parties entered into, or are successors in interest to the Parties who entered into, the Intermunicipal Agreement the terms of which, inter alia, allocated certain sewage treatment capacity in the Downingtown Regional Water Pollution Control Center ("Center") to the Municipal Parties and their successors in interest or assigns; and
WHEREAS, the Intermunicipal Agreement has previously been amended by a First Amendment dated May 1, 1996, a Second Amendment dated January 18, 1998, a Third amendment dated February 23, 2000, a Fourth Amendment dated May 18, 2006, and a Fifth Amendment dated January 18, 2010 (collectively, the "Prior Amendments");
WHEREAS, the Township of East Caln (“East Caln”) has entered into a certain Agreement for the Sale and Purchase of Sanitary Sewage Treatment Capacity dated July 18, 2018 (the "Transfer Agreement") with the Borough of Downingtown ("Downingtown") to purchase from Downingtown a portion of its the allocation of sewage treatment capacity in the Center; and
WHEREAS, under Section 6.15 of the Intermunicipal Agreement, DARA has approved the transfer of allocation pursuant to the Transfer Agreement, subject to certain conditions, including, inter alia, the execution and delivery of this Sixth Amendment by the Parties.
NOW, THEREFORE, in consideration of the agreement of each of the Parties hereto and for One Dollar ($1.00) and other consideration, the receipt of which is hereby acknowledged, and intending to be legally bound hereby, the Parties hereto agree as follows:
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2013491.2/30868 861711.2 Execution Version 9/26/2018
1. Subject to the satisfaction of all conditions set forth in the Resolution of the DARA Board of Directors dated August 20, 2018 (the "DARA Resolution"), which is attached hereto as Exhibit “A” and made a part hereof, DARA does hereby approve the proposed transfer from Downingtown to East Caln of Fifty Thousand gallons per day (50,000 gpd) (average daily flow) of Downingtown’s allocated and reserved sewer treatment capacity in the Center pursuant to the Transfer Agreement and this Sixth Amendment.
2. Section 4.02 of the Intermunicipal Agreement (as previously amended by the Prior Amendments) is hereby deleted and replaced with the following:
"Section 4.02. Each party shall have the right to have sewage treated in accordance with the following allocations:
Municipality After Sixth Amendment
Downingtown 1,444,650 gpd Caln 1,387,500 gpd East Caln 660,700 gpd Uwchlan 2,083,950 gpd West Whiteland 1,923,200 gpd
TOTAL 7,500,000 gpd
3. Section 6.03 of the Intermunicipal Agreement (as previously amended by the Prior Amendments) is hereby deleted and replaced with the following:
"Section 6.03. For all billings after the effective date of the Sixth Amendment to this Agreement, the Base Service Fee shall be divided in its entirety among the parties as follows:
Municipality Billing Percentage Downingtown 19.26% Caln 18.50% East Caln 8.81% Uwchlan 27.79% West Whiteland 25.64%
TOTAL 100.00%
The Administrative Fee, Operating Fee and Pass Through Costs shall be divided among the parties other than the Authority in the proportion the sewage treated of each party bears to the total amount of sewage treated. Income attributable to the operation of the Center, including interest on payments made by the parties for the Operating Fee
2
2013491.2/30868 861711.2 Execution Version 9/26/2018 and governmental grants applicable to operating costs, shall be applied to the Operating Fee and each party's payment therefor shall be proportionately reduced.
The Administrative Expenses of the Authority shall be divided among the parties other than the Authority equally so long as the Authority causes the Center to be operated by a third party. In the event the Authority operates the Center, they shall be divided as the parties mutually agree."
4. For purposes of applying Sections 6.04 of the Intermunicipal Agreement and the constituent Municipal Parties’ respective percentages of contributions to the Capital Facilities Fund, the following table shall replace the table set forth in the Fourth Amendment:
Municipality Billing Percentage
Downingtown 19.26% Caln 18.50% East Caln 8.81% Uwchlan 27.79% West Whiteland 25.64%
TOTAL 100.00%
Except for replacement of the aforesaid table, the remainder of Section 6.04 of the Intermunicipal Agreement as amended by the Prior Amendments shall remain in full force and effect.
5. Each of the Municipal Parties hereby consents to the transfer of reserved capacity from Downingtown to East Caln pursuant to the Transfer Agreement and each of them (other than East Caln) waives its right to purchase all or any part of such capacity pursuant to Section 6.15 of the Intermunicipal Agreement.
6. The transfer of sewage treatment capacity allocation and the amendments to the Intermunicipal Agreement set forth herein shall not become effective until DARA is advised in writing by East Caln and Downingtown that all conditions precedent to the effectiveness of the transfer under the Transfer Agreement and the DARA Resolution have been met and DARA acknowledges and confirms such satisfaction in writing to East Caln and Downingtown.
7. The parties hereto agree that if the proposed transfer of capacity from the Borough to East Caln does not occur, this Amendment shall be null and void and of no force or effect, and the revised allocations set forth above and the revised Billing Percentages set forth above shall not be effective for any purpose.
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2013491.2/30868 861711.2 Execution Version 9/26/2018
8. East Caln shall reimburse DARA for its costs and expenses incurred in reviewing this Sixth Amendment and the sale of the Purchased Capacity under the Transfer Agreement, including the fees of DARA’s solicitor in preparing the agreements and resolutions necessary to approve and implement the sale of the Purchased Capacity and this Sixth Amendment to reflect the revised allocation of capacity in the sanitary sewage treatment plant known as the Downingtown Regional Water Pollution Control Center.
9. This Sixth Amendment is binding upon the parties hereto and their respective successors and assigns.
10. This Sixth Amendment, together with the Intermunicipal Agreement and the Prior Amendments, constitutes the entire understanding among the parties hereto concerning the subject matter hereof.
11. This Sixth Amendment may be executed in multiple counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. In addition, this Sixth Amendment may contain more than one counterpart of the signature page and this Sixth Amendment may be executed by affixing the signatures of each of the parties to one of the counterpart signature pages; all of those signature pages shall be read as though one, and they shall have the same force and effect as though all of the signers had signed a single signature page. Transmission of a signed counterpart of this Sixth Amendment by a Party to the other(s) by electronic mail in .Pdf format or by facsimile shall have the same force and effect as delivery of a counterpart hereof bearing original ink signatures.
12. Except as specifically modified by this Sixth Amendment, the Intermunicipal Agreement, as modified and supplemented by the Prior Amendments, shall remain in full force and effect and all Parties confirm and ratify all of the provisions thereof.
IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the day and year first above written on the date of execution set forth below their signature.
DOWNINGTOWN AREA REGIONAL AUTHORITY
By: (Title)
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BOROUGH OF DOWNINGTOWN
By: (Title)
TOWNSHIP OF CALN
By: (Title)
TOWNSHIP OF EAST CALN
By: (Title)
TOWNSHIP OF UWCHLAN
By: (Title)
UWCHLAN TOWNSHIP MUNICIPAL AUTHORITY
By: (Title)
TOWNSHIP OF WEST WHITELAND
By: (Title)
5
2013491.2/30868 861711.2 EXHIBIT “A” 8/14/2018
RESOLUTION
DOWNINGTOWN AREA REGIONAL AUTHORITY Chester County, Pennsylvania
Resolution No. 2018-1
Adopted August 20, 2018
RESOLUTION GRANTING CONDITIONAL APPROVAL UNDER THE TERMS OF THE INTERMUNICIPAL AGREEMENT FOR THE SALE BY THE BOROUGH OF DOWNINGTOWN OF A PORTION OF ITS ALLOCATED CAPACITY IN THE DOWNINGTOWN REGIONAL WATER POLLUTION CONTROL CENTER TO THE TOWNSHIP OF EAST CALN
WHEREAS, the Downingtown Area Regional Authority (“DARA”), the Borough of Downingtown (the “Borough”),the Township of Caln, the Township of East Caln, the Township of Uwchlan, the Township of West Whiteland, and the Uwchlan Township Municipal Authority entered into, or are successors in interest to the parties who entered into, an Agreement dated December 27, 1985, as amended (the “Intermunicipal Agreement”), the terms of which, inter alia, allocated among the municipalities that are parties to the Intermunicipal Agreement a level of capacity in the Downingtown Regional Water Pollution Control Center (“DRWPCC”);and
WHEREAS, the Borough has indicated to DARA its intention to sell 50,000 gallons per day (“gpd”) of its current allocated capacity in the DRWPCC to East Caln Township (the “Township”);and
WHEREAS, the Township has indicated to DARA their desire to purchase such capacity from the Borough; and
WHEREAS, Township and Borough have entered into a certain Agreement for the Sale and Purchase of Sanitary Sewage Treatment Capacity dated July 18, 2018 (the “Allocation Sale Agreement”) attached hereto as Exhibit “A”and made a part hereof for the sale and purchase of the aforesaid 50,000 gallons per day (“gpd”) of Borough’scurrent allocated capacity in the DRWPCC; and
WHEREAS, the transfer of capacity is subject to the review and approval by the Pennsylvania Department of Environmental Protection (“PADEP”)of the DARA, Borough and East Caln Township Act 537 Sewage Facilities Plans (“Act537 Plans”);and
WHEREAS, under the terms of Section 6.15 of the Intermunicipal Agreement, a sale of capacity must be offered in equal parts to the other municipalities and approved by DARA on such terms and conditions as DARA may reasonably specify; and
2013490.3/30868 WHEREAS, all municipalities other than the Township have agreed to waive their rights to purchase a portion of the capacity being offered for sale by the Borough; and
WHEREAS, DARA has determined to grant conditional approval of the sale of capacity subject to the terms and conditions set forth in this Resolution.
NOW, THEREFORE, it is hereby resolved by the Board of Directors of DARA as follows:
1. Subject to the terms and conditions set forth below, and pursuant to Section 6.15 of the Intermunicipal Agreement, DARA hereby approves the sale of 50,000 gpd of treatment capacity by the Borough to the Township (the “Sale”) pursuant to the Allocation Sale Agreement.
2. The Sale and DARA’sapproval thereof shall be subject to the following terms and conditions:
(a) The price to be paid by the Township pursuant to the terms of the Allocation Sale Agreement is estimated to be $1,109,500.00, determined on the basis of Section 6.15 of the Intermunicipal Agreement, as amended by the Fourth Amendment thereto dated May 18, 2006, which is Twelve Dollars and Fifty Cents ($12.50) per gallon of Purchased Capacity, as adjusted for simple interest as set forth therein; and which price per gallon is currently estimated at $22.19 per gallon, payable in full on or before the thirtieth (30th) day after written approval is granted by DARA and the other municipal parties to the Intermunicipal Agreement, or un- appealable PADEP approval, whichever is later.
(b) All parties to the Intermunicipal Agreement shall execute and deliver to DARA an amendment (the “Sixth Amendment”)to the Intermunicipal Agreement, to be effective immediately upon receipt of all PADEP approvals, providing:
(i) For the revised overall allocation of capacity in the DRWPCC resulting from the Sale;
(ii) That all future capital and debt service (base service fee) related billings of DARA shall be based on the revised overall allocations;
(iii) That all other terms and conditions of the Intermunicipal Agreement shall be ratified and remain in full force and effect.
(c) The Borough and Township have, through each of their respective governing bodies, formally and duly approved the Sale and authorized and directed the execution and delivery of the Allocation Sale Agreement, and shall further authorize and approve the Sixth Amendment to the Intermunicipal Agreement, and such other agreements, documents, or certifications as may be necessary to effectuate the Sale, all in a form satisfactory to DARA and its solicitor.
2 2013490.3/30868 862564.1 (d) The PADEP shall grant all necessary approvals for the Sale, including but not limited to the approval of the Act 537 Plans.
(e) The Township shall reimburse DARA for its costs and expenses incurred in undertaking the Sale, including the fees of DARA’ssolicitor in preparing the agreements and resolutions necessary for the Sale.
3. The approval of the Sale granted by DARA in this Resolution shall be null and void in the event: (a) of a material change in the terms of the Sale (as determined by the DARA Board of Directors), which would require a new resolution or an amendment to this Resolution; or (ii) any of the conditions set forth herein are not met to the satisfaction of DARA and its solicitor; or (iii) any of the required approvals, including, but not limited to, PADEP approval of the Act 537 Plans, are not received; or (iv) the Sale has not been consummated within the time specified in the Allocation Sale Agreement or, if later, within such reasonable period of time as determined by DARA in its sole discretion.
4. All resolutions or parts of resolutions inconsistent herewith are hereby repealed, cancelled and annulled.
Duly adopted as a resolution of DARA this August 20, 2018.
3 2013490.3/30868
101 Commerce Drive Tel: (610) 363–9525 Exton, Pennsylvania 19341 www.westwhiteland.org
MEMORANDUM
DATE: 9/24/2018
TO: Board of Supervisors
FROM: Edward J. Culp Jr., Asst Director of Public Works
SUBJECT: Authorization for Temporary Closure of Valley Creek Blvd.
RECOMMENDED MOTION: The Board of Supervisors authorize the closing of Valley Creek Blvd, both directions, between Swedesford Road and Route 30 on December 2, 2018 from 8 AM to 12:00 PM.
BACKGROUND: The closure is to allow the annual Elves vs Reindeer Holiday 5K event to be held. The Fire Police will be assisting with this event and the road closure. All the proper forms were submitted and reviewed by staff. They will receive permission from the county to use the Chester Valley Trail as part of the run once the road closure is approved. They have spoken with the businesses that may be affected by this closure and have their permission to do so.
Please contact me with any questions.
MEMORANDUM
DATE: October 2, 2018
TO: Board of Supervisors Mimi Gleason, Township Manager
FROM: Theodore D. Otteni, P.E. Director of Public Works
SUBJECT: Temporary Road Closure – Old Kings Highway
Recommended Motion: To authorize the temporary road closure of Old Kings Highway from Whitford Hills Road to 615 Old Kings Highway (Township Boundary with East Caln Township) to replace the water main.
Background:
Aqua Pennsylvania will be replacing approximately 4,600 ft of water main on Old Kings Highway from Whitford Hills Road in West Whiteland Township to Bell Tavern Road in East Caln Township. Approximately 600 ft of the water main replacement is in West Whiteland.
The project is scheduled to begin on October 15, 2018 and will be completed in six to eight weeks. The work hours (road closure) for the project will be 9 a.m. to 3 p.m. daily, Monday through Friday. The road will be open during non-work hours. A signed detour, approved by PennDOT, will be implemented by Aqua.
Access will be provided for essential services including emergency vehicles, school buses, mail and trash service. Residents will have access to their properties.
Since the Township had recently paved Old Kings Highway, Aqua has agreed to do a full-width road restoration, which includes trench restoration, curb to curb milling, and asphalt overlay.
Please let me know if you have any questions.
MEMORANDUM
DATE: October 2, 2018
TO: Board of Supervisors Mimi Gleason, Township Manager
FROM: Theodore D. Otteni, P.E. Director of Public Works
SUBJECT: Temporary Road Closure – Clover Mill Road
Recommended Motion: To authorize the closure of Clover Mill Road between the two approaches of Jeffers Circle from October 12, 2018 until completion of the sink hole repair.
Background: In August, the Board of Supervisors awarded the Clover Mill Road Sinkhole Repair Contract to DiRocco Brothers, Inc. in the amount of $328,096. The sinkhole repair work will involve excavating a portion of the roadway and the adjacent area to expose and fill/plug the sinkhole.
The sinkhole is located on Clover Mill Road between both intersections with Jeffers Circle. Traffic along Clover Mill Road will be detoured onto Jeffers Circle, allowing for minimal inconvenience to drivers. Advisory signs will be posted prior to implementation of the detour and notification will be uploaded to the West Whiteland website. Detour signage will be provided to assist motorists in navigating around the work area.
That segment of road will be closed beginning on October 12 and should be reopened in mid- December.
Letters regarding the detour have been sent to businesses in the area, as well as, to Krapf Bus Company. Emergency services and East Caln Township have been notified.
Please let me know if you have any questions.
MEMORANDUM
DATE: September 26, 2018
TO: Board of Supervisors Mimi Gleason, Township Manager
FROM: Denise Serino, Purchasing Agent
SUBJECT: Authorization to Auction Vehicle
Recommended Motion To authorize sale of the following vehicles and items through online Municibid Government Auction.
MAKE MODEL YEAR Miles Econoline Trailer 2003 Ford Explorer 2002 55,500 Ford F-800 Dump Tk 1997 33,575 3 Point Hitch Mower Deck 1998 Dodge Charger 2012 64,364 Dodge Charger 2012 67,938 GMC 3500 Dump 2006 62,775 Ford F-450 2004 60,000 Chevy Impala 2008 81,650 Bobcat Sweeper 2013 Crestron Projector 2009
Background The purpose of this memo is to briefly explain the Municibid Program, as well as seek approval to auction the above listed vehicle. Currently, there are approximately 500 to 600 government agencies using Municibid as a way to auction items online.
This program works similar to eBay accept that only government agencies can post items. However, the public can bid on items. Typical items include vehicles, emergency equipment, heavy equipment, tools, furniture and commodity items like scrap metal, stone, and wood and other items such as harvesting farm land and bridges.
Sellers are not charged a fee and successful bidders pay 5% premium on auction sales. The winning bidder pays the seller directly for the full amount of the auction item. The governing bodies (sellers) have the right to reject any and all bids for any reason.
Should you have any questions, please do not hesitate to contact me. MEMORANDUM
DATE: 10/5/2018 TO: Board of Supervisors FROM: Mimi Gleason Amy Heinrich Denise Serino SUBJECT: Trash and Recycling Options
Recommended Motion: None necessary at this time. Instead feedback is appreciated about topics to be explored and the means of public communication
In May of this year, the Board of Supervisors exercised a one-year option for collection of residential trash and recycling during 2019. By next May, the Board must decide whether to exercise the final one-year option in the current contracts for 2020 or go out to bid for an entirely new contract, potentially with changes from current services. Issues raised in the past year include resident opposition to the current “Pay As You Throw” (PAYT) trash collection because of inconvenience, resident support for PAYT because of cost and incentives to recycling, and concern about the cost of and available options for recycling due to significant changes in the recyclable materials market. Below is a proposed schedule for exploring and analyzing various options.
I. Phase 1: Define Options November 2018 – January 2019 Staff and Public Services Commission gather information and develop a list of recommended options for further public discussion in Phase 2. The recommended options will be presented to the Board of Supervisors by the January 23, 2019 meeting, based generally on the following categories:
A. Keep or tweak PAYT trash collection 1. Changes to bags? (More than 1 size, tie handles, stickers for use on any bag, etc.)
2. Replace bags with toters provided by haulers? (e.g. basic annual fee for one toter, much higher price for 2nd toter)
B. Replace PAYT with more traditional trash collection 1. WWT contracts with single hauler, which provides 96-gallon toters to homeowners to facilitate automated collection via trucks
2. WWT contracts with single hauler and either the hauler or residents provide trash cans of any size, requiring the hauler to fully staff trucks (not automated collection)
3. Residents contract directly with haulers of their choice
C. Modify recycling collection to mitigate expected cost increases, while still complying with state mandates for residential recycling (with PAYT or traditional trash collection)
1. Keep dual stream (paper/cardboard and everything else) recycling but eliminate certain types of recycled materials because of cost to dispose?
2. Change to single stream? (confirm likely to increase the cost of recycling, negating benefit of increased convenience to homeowners)
3. Twp provides large recycling bins with lids (1 or 2, depending on single or dual stream) – Seek state 902 grant to fund bins
4. Compare likely costs for hauler to continue to dispose of recycled material versus requirement to use County co-op’s selected contractor for processing and marketing of recyclable material
D. Consider changes to bulk trash or yard waste collection?
E. Other ideas?
II. Phase 2: Public Input February – April 2019 Township staff explains the pros and cons of the options recommended for further discussion at the end of Phase 1 and solicits public input about preferences
A. Website and Spring 2019 Newsletter: provide information and cost estimates for the recommended options
B. Survey: include a paper survey in the newsletter and set up an online survey with the same questions to learn residents’ preferences about the various options
C. Public meetings: hold discussions at regularly scheduled BOS meetings and/or a special BOS meeting just for this purpose; promote widely through all available venues
III. Phase 3: BOS Decision By May 22, 2019
A. Exercise 2020 option and continue current trash and recycling services – evaluate 2020 fees - because PAYT (possibly with tweaks) is the preferred program or - because the recycling market remains in turmoil and it is advisable to wait one more year before making changes to the program
B. Reject 2020 option and go to bid – evaluate 2020 fees, update ordinance as necessary
MEMORANDUM
DATE: October 5, 2018 TO: Board of Supervisors FROM: Mimi Gleason SUBJECT: 2019 Budget
Recommended motion: No action is necessary, information provided for your review.
To continue the public discussions of the 2019 budget, staff will present and answer questions about: • Solid Waste Fund revenue and expenses – Amy and Denise • Administration – Pam • Finance – Amy • Municipal Complex – Ed
This version of the budget is a first draft. Staff will continue to refine it until we present the complete preliminary budget to you on November 14th. We welcome your questions and direction.
Budget Schedule: Sept 12 General fund revenue and capital plans (projects, vehicles plan, IT) September 26 Department expense budgets: police, fire, ambulance, planning, codes expenses October 10 Department expense budgets: finance, admin and township building expenses solid waste revenue and expenses October 24 Department expense budgets: roads expenses and liquid fuels revenue and expenses parks expenses sewer revenue & expenses Nov 14 Overview of preliminary budget – all funds and departments authorization to advertise for required 20-day public review Dec 12 Approval of 2019 final budget SOLID WASTE
Finance Staff is responsible for the administration of residential trash and recycling collection. Administration includes oversight of the contracts with the trash hauler (Charles Blosenski) and recycling hauler (A.J. Blosenski), billing all residential households in the “Pay as You Throw” trash program for the Solid Waste Fee, distributing trash bags for resale at participating retail outlets, reporting for the state recycling grant, monitoring for compliance with state regulations and promotion of recycling efforts.
Staffing: ½ FTE Boards and Commissions: Public Services Commission (PSC)
2019 GOALS Continually improve West Whiteland’s Waste/Recycling Program • Review and recommend alternative options for trash and recycling collections with Board of Supervisors after review with PSC; solicit input from residents via survey and public meetings. • Go to bid for one-year supply of trash bags.
2018 ACCOMPLISHMENTS
1. Community recycling education with regards to acceptable recycling material and to discourage trash inadvertently being thrown into recycling containers. 2. Began sales of Township recycling bins. 3. Electronics event is scheduled for December 8, 2018 for our residents. 4. Completed bid process for residential recycling collection for 2019. 5. Submitted 904 Performance Grant to DEP with an eighty ton increase from the previous year.
~ . ··:·:....• mun Is• · • a tyler erp solution 10/05/2018 14:56 |West Whiteland Township |P 1 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts PROJECTION: 20191 2019 BUDGET FOR PERIOD 99 ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT SOLID WASTE ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
123410 8510 INTEREST -1,127.95 -1,000.00 -1,000.00 -1,941.54 -2,000.00 -2,000.00 100.0%
123540 8539 RECYCLING- -3,272.02 -70,870.00 -70,870.00 -95,592.25 -95,592.25 -95,600.00 34.9% Received in 2018: 904 Grant (for FY 2015) $93,269. Chester County Household Hazardous Waste collection grant $2,323.
123620 7910 TRANSFER .00 .00 .00 -200,000.00 -200,000.00 .00 .0% BOS Approved Reimbursement from General Fund for Legal Fees for Bag Litigation. 123640 9375 SALE OF RE -480,037.50 -513,275.00 -513,275.00 -418,297.50 -525,000.00 -525,000.00 2.3% Sales of bags. $2.50/bag. Trending favorable to budget.
123640 9377 HAULING-LI -200.00 -500.00 -500.00 -125.00 -200.00 -200.00 -60.0% Hailing license paid by all haulers in township. Running light. 123640 9460 MISC REV -6,347.50 .00 .00 .00 .00 .00 .0% 2018 - Moved to 123640-9467 2017: $6K advertising revenue for recycling bins plus sale of bins.
123640 9467 BINS .00 -1,750.00 -1,750.00 -675.00 -800.00 -800.00 -54.3% Recycling Bin Sales; running light in 2018 Cost to produce bins mostly covered by 2017 Advertising Revenue (on bins) $6,000 123640 9481 REC/EXPS -210,960.34 -211,000.00 -211,000.00 -211,974.00 -211,974.00 -212,000.00 .5% 2018: No increase to $49 Solid Waste Fee per each household in PAYT program.
123640 9482 SW LATE -3,407.59 -4,000.00 -4,000.00 -28.94 -3,000.00 -3,000.00 -25.0% Installment 2 & 3 each estimated @ 90% of 2018 1st installment.
TOTAL REVENUE -705,352.90 -802,395.00 -802,395.00 -928,634.23 -1,038,566.25 -838,600.00 4.5% ~ . ··:·:....• mun Is• · • a tyler erp solution 10/05/2018 14:56 |West Whiteland Township |P 2 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts PROJECTION: 20191 2019 BUDGET FOR PERIOD 99 ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT SOLID WASTE ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______124310 3002 PENSION 4,724.00 1,797.00 1,797.00 1,797.00 1,797.00 1,933.00 7.6% 2018: Salary and benefits split 50%/50% Solid Waste and Finance for 1 team member. 124310 3003 WC 99.88 100.00 100.00 41.04 46.00 .00 -100.0% 2019 Merged w/Finance (014050.3003) 124310 3110 SALARIES 55,698.73 29,555.00 29,555.00 21,320.37 28,000.00 32,692.00 10.6% 2019 - Combined Part Time (3144) with Full Time (3110); included FICA 124310 3153 DISABILITY 284.70 136.00 136.00 102.05 136.00 150.00 10.3% 2018: Salary and benefits split 50%/50% Solid Waste and Finance for 1 team member. 124310 3158 LIFE INS 246.00 127.00 127.00 105.29 127.00 130.00 2.4% 2018: Salary and benefits split 50%/50% Solid Waste and Finance for 1 team member. 124310 3161 FICA 4,180.81 2,265.00 2,265.00 1,648.83 2,265.00 .00 -100.0% 2018: Salary and benefits split 50%/50% Solid Waste and Finance for 1 team member. 2019: MERGED INTO 3110 124310 3183 OVERTIME 579.94 250.00 250.00 396.55 500.00 500.00 100.0% Community Events
124310 3210 OFFICE SUP 101.19 1,100.00 1,100.00 1,015.70 1,100.00 1,100.00 .0% INCLUDES OFFICE SUPPLIES, ENVELOPES, COPY PAPER, POSTAGE MACHINE SUPPLIES, BUSINESS CARDS NON-COLLECTION NOTICES $850 124310 3245 SUPPLIES 40,183.79 26,200.00 26,200.00 39.00 26,200.00 26,200.00 .0% Trash Bags 1 year supply 200,000 bags $26,000 Recycled products for Earth Day $200 ~ . ··:·:....• mun Is• · • a tyler erp solution 10/05/2018 14:56 |West Whiteland Township |P 3 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts PROJECTION: 20191 2019 BUDGET FOR PERIOD 99 ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT SOLID WASTE ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______124310 3314 SOLICITORS 107,521.51 2,000.00 2,000.00 51.25 .00 .00 -100.0% All in Admin. 124310 3321 TELEPHONE 95.71 100.00 100.00 64.61 100.00 .00 -100.0% 2019: Moved to Finance 014050.3361. Too small to be worth allocating. 124310 3325 POSTAGE 1,762.03 1,800.00 1,800.00 707.09 1,300.00 .00 -100.0% 2019: Moved to Communications (3340) 124310 3340 COMMUNICAT .00 .00 .00 .00 .00 1,650.00 .0% 2019: Incorporates postage (3325), printing (3342), and advertising (3341) 2019 breakdown: Postage & Printing $1300, Advert $350 124310 3341 ADVERTISIN .00 350.00 350.00 328.64 328.64 .00 -100.0% 2019: Moved to Communications (3340) SOLID WASTE/RECYCLING CONTRACT TRASH BAGS CONTRACT 124310 3342 PRINTING 812.81 1,000.00 1,000.00 261.34 500.00 .00 -100.0% 2019: Moved to Communications (3340) Printing of bills. 2018 actuals: Changed allocation key to revenue (Sewer/Solid Waste 88/12%) vs. previous 60/40 split. 124310 3351 PROPERTY I 3,533.46 3,600.00 3,600.00 3,454.00 3,600.00 .00 -100.0% 2019: Changing allocation of insurance; the Solid Waste Dept/Fund doesn't own anything and will not receive an allocation going forward. 124310 3352 LIABILITY 3,663.56 3,900.00 3,900.00 2,836.00 3,900.00 .00 -100.0% 2019: Changing allocation of insurance; the Solid Waste Dept/Fund doesn't own anything and will not receive an allocation going forward. 124310 3365 SOLID WAST 176,013.96 178,125.00 178,125.00 133,384.07 178,125.00 179,000.00 .5% WASTE TIPPING FEES ($65/TON) X 2,500 TONS = $162,500 LEAVES TIPPING FEES ($20/TON) X 165 TONS = $3,300 BRANCH TIPPING FEES ($75/TON) X 100 TONS = $7,500 HHW = 50% REIMBURSEMENT = $5,000 MATTRESSES & BULK ITEMS ($69/ton & $8/matress or boxspring EST. 60 ITEMS = $480 2019 RECYCLING DUMPSTER Moved to Twp Building Dept ($86/MONTH = $1,032) ~ . ··:·:....• mun Is• · • a tyler erp solution 10/05/2018 14:56 |West Whiteland Township |P 4 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts PROJECTION: 20191 2019 BUDGET FOR PERIOD 99 ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT SOLID WASTE ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
124310 3419 CONFERENCE .00 1,000.00 1,000.00 .00 .00 1,000.00 .0% PA Recycling (PROP) Conference 124310 3420 DUES 150.00 175.00 175.00 150.00 175.00 175.00 .0% PROP $175 124310 3450 CONTRACTED 504,155.52 505,770.00 505,770.00 322,574.38 505,770.00 587,100.00 16.1% 2019 WASTE OPTION YEAR 1 $289,372.40 2019 RECYCLING $296,499.84 30 YD ROLL OFF FOR YARD DEBRIS DROP OFF $199/CONTAINER X 6 - $1194 124310 3531 T TF 10,700.00 4,030.00 4,030.00 2,015.00 4,030.00 3,000.00 -25.6% Transfer to Technology Fund.
2019: Solid Waste Specific Systems of $1K + (1% of Total Employees * Shared Services Total of $226K (which is $350K steady transfer to Fund 70 minus All Dept Specific.)) 124310 3807 INVESTMENT 1,844.27 4,300.00 4,300.00 403.00 500.00 500.00 -88.4% 2018 Budget included an estimate for credit card processing fees which are being booked to just Sewer at this time.
TOTAL REVENUE -705,352.90 -802,395.00 -802,395.00 -928,634.23 -1,038,566.25 -838,600.00 4.5% TOTAL EXPENSE 916,351.87 767,680.00 767,680.00 492,695.21 758,499.64 835,130.00 8.8% GRAND TOTAL 210,998.97 -34,715.00 -34,715.00 -435,939.02 -280,066.61 -3,470.00 -90.0% ** END OF REPORT - Generated by Amy Heinrich ** ADMINISTRATION (Admin, HR, Public Information, Technology)
The Administration team is responsible for supporting and implementing the plans and policies of the Board of Supervisors, planning and coordination, human resources, technology, communications, community relations, community events, general administrative support.
Staffing: 3 FT, 3 PT Boards and Commissions: Board of Supervisors
2019 TOWNSHIP GOALS & SUPPORTING DEPARTMENT ACTIONS
Effectively administer Township business operations
1. Multi-faceted communications to inform residents and businesses
Restructure the public information assistant’s position description to focus on promoting Township news and supporting all departments in their communication needs.
Create a Township-wide communications and marketing plan to continue to expand communication efforts with residents, businesses and key stakeholders.
2. Sound financial planning to keep costs manageable and services reliable
Strive to manage health insurance premium increases by providing employees with further education on shopping around for health care services and managing their HSA.
3. Skilled staff, with appropriate resources, training and encouragement to meet high standards
Create new part-time position for commission support, event coordination and administrative support
Revamp the annual employee incentive and service award program (continue $3,000 funding)
2018 ACCOMPLISHMENTS
Public Information and Communication
1. Increased public communication by: o Installing a new virtual receptionist in the digital wall directory as well as new internal signage in the Municipal Building’s lobby to assist visitors. o Refining the facility reservation system to provide residents 24/7 access. o Increasing social media subscribers: Social Media Subscribers or Followers Increase over 2017 Constant Contact eNews Over 2,400 + 20% Next Door Over 2,900 25% of 8,524 Township households from 32 neighborhoods Facebook Over 1,800 followers + 29% and 1,700 page likes Twitter Over 270 + 100%
ADMINISTRATION (Admin, HR, Public Information, Technology)
2. Conducted and attended public forums about the Sunoco pipeline and sought answers to resident questions
Technology
3. Implemented a new Human Resources, Timekeeping, and Payroll software system with an employee self-service portal and telephone app that can be accessed easily by all employees.
4. Migrated from MS Exchange to Office 365
5. Completed the MUNIS and SQL Server upgrade
6. Network refresh is underway replacing old servers, significantly expanding digital storage space, and migrating the document management system to SharePoint online
Human Resources
7. Continued the Penn State Leadership Certificate Program and training to support staff development. Two of our employees have completed the Certificate Program.
8. Received the Delaware Valley Health Insurance Trust’s 2018 Risk Management Innovation Award for the Township’s Wellness Program. Staff coordinated initiatives supporting active lifestyles, stress management, preventive care, and nutrition and financial wellness.
9. Recruited and selected the four full-time employees, and 2 seasonal employees to maintain current staffing levels.
10. Completed a new Police Collective Bargaining Agreement.
11. Updated employee policies to ensure a healthy and positive work environment including the smoke free workplace and the drug and alcohol policy.
10/05/2018 16:10 |West Whiteland Township |P 1 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
014010 3002 PENSION 7,995.00 12,481.00 12,481.00 12,481.00 12,481.00 12,389.00 -.7%
014010 3003 WC 299.68 285.00 285.00 285.00 285.00 310.00 8.8%
Worker's Compensation Insurance.
014010 3110 SALARIES 191,397.15 200,050.00 200,050.00 151,697.35 186,425.00 254,000.00 27.0%
2019 - Combined Part Time (3144) with Full Time (3110); included FICA
014010 3111 SUPERVISOR 11,784.50 12,375.00 12,375.00 9,021.32 12,375.00 13,500.00 9.1%
2019: Includes FICA
014010 3119 INCENTIVE 6,110.37 16,000.00 16,000.00 1,771.49 12,000.00 15,000.00 -6.3%
Volunteer & Employee Recognition Programs: Staff incentives - $3000 Service awards - $1000 Turkeys (employees & volunteers) Holiday Luncheon Employee Picnic(s) Flowers/Fruit Baskets Volunteer Recognition Event
014010 3144 PTP SALARY 36,839.24 36,510.00 36,510.00 29,721.27 34,000.00 .00 -100.0%
2019 - Combined Part Time (3144) with Full Time (3110)
014010 3152 DENTAL 4,745.84 5,400.00 5,400.00 2,752.61 3,400.00 .00 -100.0%
2019 - Merged with Medical (3156) are Dental (3152) and HRA (3157).
014010 3153 LT DISABIL 558.70 560.00 560.00 403.35 560.00 560.00 .0%
014010 3156 HEALTH INS 54,847.27 65,500.00 65,500.00 36,895.11 44,000.00 59,400.00 -9.3%
2019 - Merged with Medical (3156) are Dental (3152) and HRA (3157). Also includes Fed ACA fee for Patient-Centered Outcomes Research Trust Fund (PCORI) est. $400 - approx. 160 participants.
10/05/2018 16:10 |West Whiteland Township |P 2 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
014010 3157 HRA 1,698.28 5,000.00 5,000.00 688.48 3,300.00 .00 -100.0%
2019 - Merged with Medical (3156) are Dental (3152) and HRA (3157).
014010 3158 LIFE INS 565.44 620.00 620.00 485.40 620.00 600.00 -3.2%
014010 3161 FICA 17,423.92 18,400.00 18,400.00 14,595.81 18,400.00 .00 -100.0%
2019: MERGED INTO 3110
014010 3183 OVERTIME 974.84 1,250.00 1,250.00 453.06 800.00 1,000.00 -20.0%
014010 3210 OFFICE SUP 1,471.74 2,600.00 2,600.00 1,237.81 2,100.00 2,100.00 -19.2%
Office Supplies, envelopes, copy paper, postage machine supplies, business cards and Amazon Prime Membership
014010 3245 SUPPLIES 577.89 1,100.00 1,100.00 678.00 1,100.00 1,000.00 -9.1%
Misc HR supplies, employment posters, reference material
014010 3314 SOLICITORS 61,965.20 60,000.00 60,000.00 90,341.37 100,000.00 75,000.00 25.0%
014010 3321 TELEPHONE 400.01 285.00 285.00 279.40 285.00 .00 -100.0%
2019: LSI $300; Rolled into 3361.
014010 3325 POSTAGE 6,132.19 9,000.00 9,000.00 6,764.73 9,500.00 .00 -100.0%
2019: Moved to Communications (3340) 2 Newsletters to 8,000+ residences and 1,000 businesses budgeted 1 additional mailing
014010 3340 COMMUNICAT .00 .00 .00 .00 .00 32,000.00 .0%
2 Newsletters (design, printing, mail prep and postage) to 8,000+ residents and 1,000+ businesses 1 additional mailing Constant Contact, social media boosts and event registration Ordinance notices for all departments except Planning Advertisement of Board and COmmission meetings Employment Ads, etc.
10/05/2018 16:10 |West Whiteland Township |P 3 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
Incorporates 3325, 3341 and 3342 in 2019
014010 3341 ADVERTISIN 3,439.03 7,000.00 7,000.00 4,060.48 6,000.00 .00 -100.0%
2019: Moved to Communications (3340) Ordinance notices for other depts (except Planning) Advertisement of Board meetings (Special - Rescheduled - Regular - Proposed) Employment Ads, etc.
014010 3342 PRINTING 14,421.74 15,000.00 15,000.00 6,903.00 13,000.00 .00 -100.0%
2 Newsletters budgeted Graphic Design, Printing & Mail Prep Constant Contact e-News, Social Media Boosts and event registration 1 additional mailing
014010 3351 PROPERTY 1,764.05 2,400.00 2,400.00 2,287.00 2,287.00 2,700.00 12.5%
2019: expect 5% increase on property; Combined with Auto & Inland Marine
014010 3352 LIABILITY 2,892.89 2,600.00 2,600.00 1,878.00 2,600.00 12,500.00 380.8%
2019: Combined with bonds (3353,3354,3355); expected 3% increase
014010 3354 PUBLIC EMP 370.50 500.00 500.00 370.50 500.00 .00 -100.0%
2019: Moved to 3352 Liability Insurance
014010 3355 PO LIAB 11,742.20 12,000.00 12,000.00 10,484.00 12,000.00 .00 -100.0%
2019: Moved to 3352 Liability Insurance
014010 3361 UTILITIES .00 .00 .00 .00 .00 430.00 .0%
2019: New acct; Combined Electricity, Gas Heating (3362), Water (3367), and Telephone (3321).
014010 3380 UNEMPLOY 11,245.90 11,500.00 11,500.00 .00 11,500.00 12,000.00 4.3%
PA Unemployment Compensation Solvency Fee
014010 3420 DUES 6,389.41 8,500.00 8,500.00 5,036.82 8,500.00 8,500.00 .0%
West Chester Area Council of Governments (WCACOG) $500 Exton Chamber of Commerece $250 Chester County of Township Officials (CCATO) $400 Pennsylvania State Association of Township Supervisors (PSATS) $2700 Chester County Consortium of Managers $400 Society of Human Resources Management (SHRM) $200 Pennsylvania Municipal League (PML)/ Public Employer Labor Relations Assn
10/05/2018 16:10 |West Whiteland Township |P 4 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______Services (PELRAS) $600 Association of Pennsylvania Municipal Managers (APMM) $900 International City Managers' Association (ICMA) $2000 International Public Management Association for Human Resources (IPMA) $100 Pennsylvania State Association of Boroughs (PSABS) Training Only $150 Pennsylvania Association of Notaries (PAN) $800
014010 3422 TR/SEM/SCH 2,390.48 11,000.00 11,000.00 3,286.31 7,000.00 7,000.00 -36.4%
Association of Pennsylvania Municipal Management (APMM) including Public Employer Labor Relations Advisory Service (PELRAS) Conference $2500 Society for Human Resource Management (SHRM) $900 Lunch and Learns HR Seminars and Certification Classes Management Training Chester County Association of Township Officials (CCATO) Fall & Spring Conferences
014010 3424 MEETINGS 2,182.83 4,000.00 4,000.00 1,328.63 2,000.00 2,000.00 -50.0%
Lunches and supplies for meetings Special Township Events and Meetings
014010 3450 CONTRACTED 6,719.73 9,100.00 9,100.00 5,762.46 24,000.00 50,000.00 449.5%
HR Services, including background checks & tests and management of short-term disability incidents Neighborhood University website, reimbursed by WCACOG General Code ($4,100= 25% of all budgeted Fund 01 General Code expenses. Remaining 75% to Planning Exton Park Fundraising Consultant and Campaign Counsel and Management $40,000($25,000 to be reimbursed by the Open Space Fund if fundraising initiative is implemented)
014010 3531 T TF 20,500.00 20,723.00 20,723.00 10,361.50 20,723.00 20,000.00 -3.5%
Transfer to Technology Fund.
014010 3533 TRANSFER .00 .00 .00 200,000.00 200,000.00 .00 .0%
Approved Reimbursement To Solid Waste Fund - March 2018
014010 3995 BUDGET CON .00 30,000.00 30,000.00 2,000.00 2,000.00 30,000.00 .0%
Emergency Responses/Over Time Events
10/05/2018 16:10 |West Whiteland Township |P 5 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______TOTAL REVENUE .00 .00 .00 .00 .00 .00 .0% TOTAL EXPENSE 489,846.02 581,739.00 581,739.00 614,311.26 753,741.00 611,989.00 5.2%
GRAND TOTAL 489,846.02 581,739.00 581,739.00 614,311.26 753,741.00 611,989.00 5.2%
** END OF REPORT - Generated by Amy Heinrich **
FINANCE
The Finance Department is responsible for budgeting, financial planning and forecasting, cash management, monitoring of investments, accounting, procurement, audits and internal controls, debt service, pension administration, OPEB trust administration, administration of the solid waste program and sewer and solid waste billing. Outside contractors collect the earned income tax and local services tax on a county-wide basis as well as West Whiteland’s real estate tax.
Staffing: 5 FT (1 shared with Solid Waste); 1 PT Contractor
Boards: Board of Auditors (3 elected auditors); Pension Advisory Board (5 volunteers, one of which is currently vacant)
2019 TOWNSHIP GOALS & SUPPORTING DEPARTMENT ACTIONS
Effectively administer Township business operations • Sound financial planning to keep costs manageable and services reliable
Continue to improve the monthly financial package and any other financial analysis to facilitate monitoring and evaluation of financial performance and decision making.
Finish building and roll out tools to enable the Township Manager and Treasurer to more easily monitor and manage the “Big Picture” and long-term plan as well as enable department heads better manage their expenses and budgets.
Continue to improve cashflow management, optimize use of funds and investment returns.
Evaluate future funding needs for the “Other Post-Employment Benefits” (aka retiree medical benefits) Trust and complete actuarial valuation for the trust and both pension plans.
• Streamlined administrative, operating and financial process
Continue to evaluate, automate, improve and document processes across all of our Finance functions, with a particular focus on the areas impacted by the systems implementations completed in 2018.
Evaluate options to streamline bank reconciliation processes which may include implementation of an add-on module of our financial software. With 40 accounts, this process is currently very manual, tedious and time-consuming.
Evaluate the process optimization consulting, training and conference packages offered by the provider of our financial software and pursue any deemed beneficial.
Continue use of a part-time contracted staff member to support completion of back-end optimizations for the new billing process and all of the other department changes and systems implementations.
1 FINANCE
2018 FINANCE ACCOMPLISHMENTS 1. Rebuilt the team after welcoming with several new members and expanding the role of others in 2017. 2. Selected and implemented a new billing system to support the transition to volume-based billing for non-residential properties, an installment payment option along with more convenient payment methods. 3. Implemented a new payroll and timekeeping system in conjunction with HR 4. Rolled out real estate tax collection via an external vendor, including selection and system implementation. 5. Improved monthly financial package in support of the new Board of Supervisors. 6. Improved our investment profile and increased returns 7. Continued evaluation of our processes and automated and improved select processes. 8. Analyzed proposals to support contract negotiations for the police collective bargaining agreement.
2
10/05/2018 15:52 |West Whiteland Township |P 1 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
014050 3002 PENSION 5,964.00 13,170.00 13,170.00 13,171.00 13,170.00 14,002.00 6.3%
014050 3003 WC 199.80 260.00 260.00 259.92 260.00 280.00 7.7%
Worker's Compensation Insurance.
014050 3101 PAYROLL 5,052.95 .00 .00 .00 .00 .00 .0%
Moved to Technology Fund 70.
014050 3110 SALARIES 150,970.45 216,801.00 216,801.00 160,740.29 215,252.00 263,000.00 21.3%
2019 - Combined Part Time (3144) with Full Time (3110); included FICA
014050 3144 PT PERSONN 26,191.55 6,400.00 6,400.00 8,456.01 11,070.00 .00 -100.0%
2019 - Combined Part Time (3144) with Full Time (3110)
014050 3152 DENTAL 2,142.83 3,800.00 3,800.00 2,788.32 3,400.00 .00 -100.0%
2019 - Merged with Medical (3156) are Dental (3152) and HRA (3157).
014050 3153 DISABILITY 387.04 860.00 860.00 635.31 860.00 875.00 1.7%
014050 3156 HEALTH INS 26,573.17 46,000.00 46,000.00 34,806.21 43,000.00 51,000.00 10.9%
2019 - Merged with Medical (3156) are Dental (3152) and HRA (3157).
014050 3157 HRA 1,031.66 3,300.00 3,300.00 1,811.26 3,300.00 .00 -100.0%
2019 - Merged with Medical (3156) are Dental (3152) and HRA (3157).
014050 3158 LIFE INS 423.01 890.00 890.00 733.27 890.00 890.00 .0%
014050 3161 FICA 11,048.16 17,075.00 17,075.00 12,175.95 17,075.00 .00 -100.0%
2019: MERGED INTO 3110
10/05/2018 15:52 |West Whiteland Township |P 2 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______014050 3183 OVERTIME 49.50 1,000.00 1,000.00 341.26 1,000.00 1,000.00 .0%
014050 3210 OFFICE SUP 1,467.45 1,950.00 1,950.00 1,067.87 1,950.00 2,000.00 2.6%
Office Supplies, copy paper, postage machine supplies, business cards, envelopes
014050 3311 AUDITING 15,385.00 15,500.00 15,500.00 15,000.00 15,000.00 15,500.00 .0%
014050 3321 TELEPHONE 474.57 375.00 375.00 260.01 375.00 .00 -100.0%
2019: LSI $371.91; Rolled into 3361
014050 3325 POSTAGE 773.37 700.00 700.00 176.81 500.00 .00 -100.0%
2019: Moved to Communications (3340) Budget based on historical allocation percentage of regular postage.
014050 3341 ADVERTISIN 84.03 .00 .00 .00 .00 .00 .0%
Moved to 014010 Admin Budget
014050 3351 PROPERTY I 1,145.23 1,400.00 1,400.00 1,313.00 1,400.00 1,800.00 28.6%
2019: expect 5% increase; Combined with Auto & Inland Marine
014050 3352 LIABILITY 1,187.36 1,400.00 1,400.00 1,078.00 1,078.00 4,000.00 185.7%
2019: Includes general liability plus premiums on bonds for Treasurer, Public Officers (BOS) and Public Employees (all employees; allocated across Finance and Admin)
014050 3353 TREASURERS 1,934.00 2,000.00 2,000.00 .00 2,000.00 .00 -100.0%
2019: Moved to 014050.3352 with all other Liability Insurance. 2017 Moved from 014010.3353. Paid in 4Q for following year.
014050 3354 PUBLIC EMP 370.50 500.00 500.00 370.50 370.50 .00 -100.0%
2019: Moved to 014050.3352 with all other Liability Insurance. Publice Employees Bond; Allocated between Admin and Finance
10/05/2018 15:52 |West Whiteland Township |P 3 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______014050 3355 PO LIAB 2,935.30 3,000.00 3,000.00 2,621.00 2,621.00 .00 -100.0%
2019: Moved to 014050.3352 with all other Liability Insurance.
014050 3361 UTILITIES .00 .00 .00 .00 .00 410.00 .0%
2019: Combined Electricity, Gas Heating (3362), Water (3367), and Telephone (3321).
014050 3420 DUES 960.88 1,655.00 1,655.00 776.00 1,200.00 1,000.00 -39.6%
GFOA Natl & State $300; PA Purchasing Association $20; NIGP $190 Morningstar 2 yr Subscription: Paid in 2017, $0 for 2018, $350 for 2019 - used for Pension investments Amazon Prime $121 Charitable org registration $20 2018 Includes Notary fees ~$385 but only every 4 years. 2018 Below budget due to reduced WSJ subscription
014050 3422 TR/SEM/SCH 1,304.38 10,000.00 10,000.00 200.00 1,000.00 4,000.00 -60.0%
2019B: Conferences (Gov't Finance Officers Association) and other training. 2018 Projected: Upcoming training events. Below budget b/c Munis PACE program delayed until 2019 and moved to Tech budget and other training delayed. 2018 Budget: Munis Planned Annual Continuing Education (PACE; Inclu Training, Assessment and plan for optimizing use of Munis and annual conference passes & travel $7000), GFOA-PA Conference 2 ($2500), Various Staff Training $500
014050 3424 MEETINGS 372.29 700.00 700.00 348.18 600.00 600.00 -14.3%
Pension Advisory Board
014050 3450 CONTRACTED 395.23 500.00 500.00 82.50 500.00 500.00 .0%
014050 3531 T TF 20,500.00 29,123.00 29,123.00 14,561.50 29,123.00 34,000.00 16.7%
Transfer to Technology Fund. Increased allocation driven by movement of financial software optimization and training to IT budget from Finance Training budget.
10/05/2018 15:52 |West Whiteland Township |P 4 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______014050 3807 INVESTMENT 11,046.43 11,400.00 11,400.00 9,296.22 13,500.00 16,000.00 40.4%
2019: includes monthly bank & investment fees plus Municpay credit card fee est for full year. 2018: includes monthly bank & investment fees plus Munipay credit card fee estimate for 6 mos given started mid-year.
TOTAL REVENUE .00 .00 .00 .00 .00 .00 .0% TOTAL EXPENSE 290,370.14 389,759.00 389,759.00 283,070.39 380,494.50 410,857.00 5.4%
GRAND TOTAL 290,370.14 389,759.00 389,759.00 283,070.39 380,494.50 410,857.00 5.4%
** END OF REPORT - Generated by Amy Heinrich **
10/05/2018 14:51 |West Whiteland Township |P 1 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
014030 3114 TC-ELECTED 5,000.04 5,000.00 5,000.00 .00 .00 .00 -100.0%
014030 3116 TC-BOND 1,063.00 1,100.00 1,100.00 1,403.00 1,403.00 1,403.00 27.5%
Amount of bond increased to cover total tax levy.
014030 3161 FICA 382.50 400.00 400.00 .00 .00 .00 -100.0%
014030 3220 TC-DUPLIC 349.07 400.00 400.00 349.76 349.76 350.00 -12.5%
This is the cost of the tax duplicate (record of assessment for each property) that we receive from the county.
014030 3325 POSTAGE 2,899.01 3,100.00 3,100.00 132.00 132.00 .00 -100.0%
2018: Elected Tax collector PO Box. Postage for mailing of tax bills included in Contracted Services 014030.3450.
014030 3342 PRINTING 1,105.24 1,200.00 1,200.00 1,134.84 1,134.84 .00 -100.0%
2018: Transition letter to residents; not needed in 2019
014030 3422 TR/SEM/SCH .00 .00 .00 222.00 222.00 .00 .0%
Reimburse Tax Collector for Test/Training
014030 3446 TC-LST 12,123.65 12,150.00 12,150.00 9,121.10 12,500.00 12,500.00 2.9%
Chester County Tax Collection Committee contract with Keystone Collections Group for county-wide EIT and LST collection through 2019: Commission of 1.35% of LST revenue plus postage.
014030 3450 CONTRACTED .00 .00 .00 15,649.29 16,500.00 16,500.00 .0%
Keystone collections for real estate tax including postage.
014030 3452 TC-EIT 80,163.67 82,000.00 82,000.00 57,687.78 80,000.00 80,000.00 -2.4%
Commissions of 1.35%, plus .05% costs of mailings & CCTCC admin expense (WWT share 3.04% of total budget = ~$1K)
TOTAL REVENUE .00 .00 .00 .00 .00 .00 .0% TOTAL EXPENSE 103,086.18 105,350.00 105,350.00 85,699.77 112,241.60 110,753.00 5.1%
10/05/2018 14:53 |West Whiteland Township |P 1 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
014810 3533 TRANSFER 980,898.93 .00 .00 .00 .00 .00 .0%
2018+ Debt payment moved to 014810.3534
014810 3534 TRANSF/DEB .00 1,192,000.00 1,192,000.00 1,036,180.00 1,140,000.00 1,200,000.00 .7%
2018 moved from 014810.3533 2018 Budget: GO Note Payable $384,678 & GO Bonds Series of 2016 $710,400 & $780 Paying Agent Fee + $100K in debt service savings from the 2016 advanced refunding of the 2011 Series (refinancing). The refinancing resulted in approx $500k of net debt service savings in 2017 and approx $100k in 2018. Those amounts are included in 2017 and 2018 budgets, actuals and projection to maintain budget consistency. The savings are transferred into reserves held in capital funds. 2018 Projection: Favorable due to lower than budgeted interest rates on our variable debt. (We could also transfer this saving into capital reserves.) 2019 Budget: Retain conservative assumption given that rates are rising.
TOTAL REVENUE .00 .00 .00 .00 .00 .00 .0% TOTAL EXPENSE 980,898.93 1,192,000.00 1,192,000.00 1,036,180.00 1,140,000.00 1,200,000.00 .7%
GRAND TOTAL 980,898.93 1,192,000.00 1,192,000.00 1,036,180.00 1,140,000.00 1,200,000.00 .7%
** END OF REPORT - Generated by Amy Heinrich **
PUBLIC WORKS DEPARTMENT – MUNICIPAL COMPLEX
The Public Works Department maintains the Municipal Complex at 101 Commerce Drive. The Municipal Complex houses all administration, planning, codes, police, finance and public works administrative staff.
Public Works Staffing: 16 FT (3 FT Administration, 7 FT Roads/Parks, 5 FT Utilities, 1 Fleet) and 3 PT Seasonal
2019 INITIATIVES
1. To plan for steady and sufficient funding levels to properly maintain the Municipal Complex long- term, the budget includes a new line item (3702) for large or one-time improvements. Staff is developing a 10-year plan for this type of improvements; the latest version is attached. Account 3702 will be used to build up savings for these improvements, which would be tracked in the Public Service (i.e. capital reserve) Fund. General fund surpluses also could be transferred into the Public Service Fund to build up additional reserves. Requested funding is $25,000.
2. Install electric to police parking pavilion to provide standby electric power to computers and other equipment in vehicles. ($6,000)
3. Replace dead/deteriorating bushes in the parking lot islands to enhance appearance and professionalism of the Municipal Complex and replace landscaping along Rt. 100 and Commerce Drive to make the area more pedestrian friendly, require less maintenance, and improve visibility of Municipal Building. ($12,000)
4. Purchase and install two new picnic tables in front courtyard area to attract and encourage usage by staff, residents and visitors to the building and surrounding destinations such at Main Street at Exton and Chester Valley Trail users. ($3,000 for 2)
5. Replace floor receptacles in main meeting room to help minimize the tripping hazards caused by the exiting components. (included in contracted services – acct 3450 – general maintenance)
6. Investigate logistics for additional water meter to isolate water usage to lawn irrigation system in an effort to reduce sanitary sewer charges based upon water usage of the Building.
2018 ACCOMPLISHMENTS
1. Replaced the Audio/Video System in the main meeting room. The improvements include a new/clearer projector, wireless microphones, and new user interface.
2. Updated the building’s TAC HVAC control system to better regulate temperature in the Building, resulting in more efficient system performance and comfort of employees and visitors to the Building.
3. Developed a multi-year Capital Improvement Plan of the Municipal Building to identify large capital expenses and to provide a strategic plan for effective investment of funds for maintenance and improvements.
4. Implemented building improvements to assist Police Department with their accreditation process including new locks, fenced/lockable evidence storage area, combustible evidence storage shed, painting, and general cleaning.
5. Constructed ADA compliant curb ramps in the Police sally port to provide a safer transition and minimize tripping hazards while detainees are escorted. PUBLIC WORKS DEPARTMENT – MUNICIPAL COMPLEX
6. Replaced lighting fixtures in main hall which are more energy efficient and require less maintenance.
7. Installed new wayfinding signage within the Building to provide residents and visitors more legible and concise signage for identifying the location of Township departments/offices and meeting rooms.
8. Increased cleaning services of the Municipal Building to three days per week. West Whiteland Municipal Building - Capital Improvement Plan DRAFT
Project Description Unit 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 +
TAC System (software upgrades) $9,000 $10,000 $11,000 Current HVAC interface system
A/V System - Main Meeting Room $40,000 $40,000
Cameras (Security) $40,000
Police Overhang Electric Installation $6,000
Landscape modifications 2019: islands and frontage $12,000 $10,000
A/V System - Room 207 $7,000
Outside LED Light Conversion $20,000
FOB System (Finger Print Reader) $60,000
Parking Lot (Seal Coat and Lining) $10,000
HVAC Interface System $50,000 HVAC Automation and central interface, buildout required
A/V System - Community Room $7,000
HVAC Cooling Tower $15,000
Carpet in Main Meeting Room and Lobby $20,000
Generator $175,000
Roofing System (30 year warranty 20xx thru xxxx)
TOTAL $49,000 $18,000 $40,000 $70,000 $50,000 $37,000 $47,000 $15,000 $20,000 $10,000 $186,000
10/05/2018 15:50 |West Whiteland Township |P 1 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______
014092 3232 GEN DIESEL 480.71 1,000.00 1,000.00 .00 500.00 1,000.00 .0%
014092 3245 SUPPLIES 13,168.84 14,000.00 14,000.00 10,675.84 14,000.00 17,000.00 21.4%
Maintenance and safety supplies for repairs and daily operations Small tools and minor equipment 2019: Picnic tables for Commerce Drive patio area (2 at $1,500 each)
014092 3361 UTILITIES 54,441.88 62,000.00 62,000.00 42,321.32 52,406.00 77,200.00 24.5%
2019: Combined Electricity, Gas Heating (3362), Water (3367), and Telephone (3321).
014092 3362 GAS HEAT 10,806.43 10,000.00 10,000.00 5,114.19 12,323.96 .00 -100.0%
2019: Rolled into 3361
014092 3364 SANITARY F 1,680.00 1,710.00 1,710.00 1,911.00 2,500.00 2,500.00 46.2%
2019: Volume-based billing resulted in increases for the township vs. old method of 6 EDUs * $285 = $1710
014092 3365 SOLID WAST 814.00 2,400.00 2,400.00 754.53 2,000.00 2,000.00 -16.7%
2 Dumpsters - 1 Trash and 1 Recycling
014092 3367 WATER 8,368.39 10,000.00 10,000.00 7,150.46 10,000.00 .00 -100.0%
2019: Rolled into 3361
014092 3384 EQUIP RENT 365.00 1,000.00 1,000.00 .00 1,000.00 1,000.00 .0%
Rental of Hi-Lift, etc. (cleaning & repairs)
014092 3422 TRA/SE/SCH .00 1,200.00 1,200.00 .00 .00 1,000.00 -16.7%
Building-related training and classes
014092 3450 CONTRACTED 71,158.43 85,000.00 85,000.00 31,782.11 70,000.00 70,000.00 -17.6%
ONGOING CONTRACTS, REGULAR/PERIODIC MAINTENANCE Irrigation & Maintenance Contract Elevator Monitoring & Elevator Inspection and Maintenance Interior lighting mainenance and repairs (Watt Stopper) Backflow Prevention Testing Fire Alarm Inspection
10/05/2018 15:50 |West Whiteland Township |P 2 aheinrich |NEXT YEAR / CURRENT YEAR BUDGET ANALYSIS |bgnyrpts
PROJECTION: 20191 2019 BUDGET FOR PERIOD 99
ACCOUNTS FOR: 2017 2018 2018 2018 2018 2019 PCT GENERAL FUND ACTUAL ORIG BUD REVISED BUD ACTUAL PROJECTION REQUEST CHANGE ______Sprinkler System Inspection Mulch and Pest Control Cleaning Contract (3x's/week) Fire Extinguisher Inspection Stormwater Management Report Fire Monitoring Leibert System Monitoring Landscaping and turf maintenance Phone Changes/Repairs Cooling Tower Water Treatment Service Gas Tank & Diesel Tank - Repairs and Annual Testing Boiler Inspection Security Equipment Repairs and Supplies Infrared Inspection Carpet Cleaning Window Cleaning
014092 3451 CONTRACTED 16,115.12 25,000.00 25,000.00 26,189.24 26,189.24 25,000.00 .0%
HVAC Maintenance Service
014092 3702 TRNSFR IMP .00 .00 .00 .00 .00 25,000.00 .0%
Building Plan: Larger items for municipal building will be funded via a steady transfer to the Public Service Fund. 2019: specific items planned Electric for Police Overhang - $6,000 Replace Landscaping - $12,000
TOTAL REVENUE .00 .00 .00 .00 .00 .00 .0% TOTAL EXPENSE 177,398.80 213,310.00 213,310.00 125,898.69 190,919.20 221,700.00 3.9%
GRAND TOTAL 177,398.80 213,310.00 213,310.00 125,898.69 190,919.20 221,700.00 3.9%
** END OF REPORT - Generated by Amy Heinrich **