WEST WHITELAND TOWNSHIP BOARD OF SUPERVISORS Agenda Wednesday, October 10, 2018 6:30 p.m. Call To Order Pledge of Allegiance ANNOUNCEMENTS: Holiday Craft Fair: November 10, 2018 at Township Building from 10:00 a.m. to 2 p.m. PRESENTATION: 1. “Cookies for Cops” 2. Swearing in of new police officers PUBLIC COMMENT: PLANS: 1. J.B. Brandolini SD – Preliminary Approval CONSENT: 1. Approval of September 26, 2018 Minutes 2. Accounts Payable Warrant Report 3. Resolution 2018-xx Disposition of Media BUSINESS: 1. Resolution: PECO Green Region Open Space Program Grant 2. Approval of Township Policies for Police Department: a. Traffic Enforcement and Control (Revision) b. Sick Leave (Non-Accreditation) c. Biased Based Policing (Revision) d. Naloxone Administration (Non-Accreditation) e. Benefits (Non-Accreditation) 3. Approval and Signing: a. Hanover Pathway Agreement b. Mini LP Self Storage Facility Stormwater Management Endowment 4. Approval of Amendment to DARA Agreement 5. Authorization for Temporary Closure: a. Valley Creek Blvd b. Old Kings Highway c. Clover Mill Road 6. Authorization to Auction Vehicles & Equipment West Whiteland - - -<@•1111 II>'>-- 7. Discussion of Schedule to Review Trash and Recycling Contract 8. 2019 Budget Discussion a. Solid Waste (Residential Trash & Recycling Collection ) Fund b. Administration c. Finance Department/Tax Collection/Debt Service a. Municipal Complex Adjournment Next Meeting: October 24, 2018 Next Ordinance: 444 Next Resolution:37 West Whiteland Township Board of Supervisors Meeting Etiquette for Public Meetings The Board of Supervisors welcomes the opportunity to listen to citizens’ comments on matters involving Township business. To maintain a respectful and productive atmosphere for public discussion, the following guidelines will apply: 1) Those with questions or comments for anyone at the meeting are expected to keep the substance and tone respectful. 2) Only one person speaks at a time. 3) Commenters will share their name and address for the minutes. 4) In the interest of time, the Board may limit speakers to three minutes each. When meetings involve long agendas and/or topics about which many people may want to comment, the following additional ground rules may apply: 5) The Board has discretion to decide that first preference for speaking will be given to West Whiteland residents, followed by non-residents if time permits. The Chairman will announce at the beginning of the meeting when this procedure will apply and ask that all speakers give their name and address. 6) In the interest of time, all speakers must come to the microphone and form a line near the microphone prior to speaking. The audience will refrain from asking questions or responding to speakers or the Supervisors from their chairs. 7) Speakers will be asked to keep their comments as brief as possible and limit repetition of comments to allow time for others to get their turn at the microphone. 8) Time limits may be set when needed to leave enough time for the other items on the agenda. MEMORANDUM DATE: October 5, 2018 TO: Board of Supervisors FROM: John R. Weller, AICP Director of Planning and Zoning SUBJECT: J.B. Brandolini Subdivision Preliminary land development plan APPLICANT: J.B. Brandolini, Inc. 1200 Burning Bush Ln. West Chester, PA 19380 SITE ADDRESS: 297 Kirkland Ave. West Chester, PA 19380 TAX PARCEL: 41-8-212 ZONING: R-2, Residential DESCRIPTION: Subdivision of a vacant lot to create seven lots for single-family detached homes and a cul-de-sac approximately 400 feet long. EXPIRES: November 15, 2018 Recommended Motion To grant preliminary plan approval of the “Subdivision Plan for J.B. Brandolini” as depicted on the 11-sheet plan set prepared by Edward B. Walsh and Associates dated August 27, 2017 and most recently revised September 11, 2018 with the following waivers and subject to the following conditions: 1. Waiver of §281-27.C(4) of the Subdivision and Land Development Ordinance (“S/LDO”) to allow a shorter levelling area for the proposed cul-de-sac at the intersection of Kirkland Ave. to accommodate the design as shown, pursuant to comment #4 of the Traffic Planning and Design review dated August 24, 2018 and comment #1 of the SSM Group review dated August 27, 2018. 2. Waiver of §281-33.C(6)(c) of the S/LDO such that no growth rate diagrams need be provided for the landscaping, pursuant to comment #13 of the Theurkauf Design and Planning (“Theurkauf”) review dated August 22, 2018. 3. Waiver of §281-35.E of the S/LDO to accept the landscaping as shown on Sheet 6 as sufficient for the perimeter buffer requirement, pursuant to comment #5 of the Theurkauf review dated August 22, 2018. 4. Waiver of §281-35.F(4) of the S/LDO to allow a naturalistic basin with side slopes steeper than 4:1, pursuant to comment #6 of the Theurkauf review dated August 22, 2018. 5. Payment of a traffic impact fee in the amount of $8,537.55, pursuant to Township Ordinance No. 427 and the Traffic Planning and Design correspondence dated March 27, 2018. 6. Payment of a fee in lieu of donation of permanent open space, pursuant to §281-47.B of the S/LDO. 7. Pursuant to discussion at the Planning Commission meeting of September 4, 2018, the Applicant shall provide for a landscaping professional to be present during excavation for the sanitary sewer line on the Munroe property for the purpose of minimizing adverse impacts of the excavation on existing trees. The Applicant shall replace any healthy mature trees on the Munroe property that are removed or damaged to the point of impairment as a result of the excavation. 8. All remaining consultant and Township Staff concerns shall be addressed to the satisfaction of the Township. 9. Payment of all outstanding Township invoices relative to the preliminary plan within thirty days of the date of preliminary plan approval or at time that the final plan is submitted, whichever comes first. Background The site is an undeveloped triangular lot covering 6.5 acres adjacent to the PA Route 100 expressway. It has approximately 570 feet of frontage along the north side of Kirkland Ave., but the Township boundary crosses the lot – more or less parallel to Kirkland Ave. – such that a narrow strip of land along the Kirkland frontage is in West Goshen Township. There is a 100-foot wide pipeline easement next to the expressway, and near the southeastern corner of the tract there is a water company right-of-way labelled “to be extinguished.” There are some sizeable trees around the perimeter of the tract, but the interior is a combination of open meadow and smaller trees. The property has a gentle-to-moderate downward slope from Kirkland Ave. such that the high point of the site is along the street. There are no significant steep areas, there is no carbonate geology, and only a very small area at the northernmost tip is within a FEMA-designated floodplain. The Township Planning Commission reviewed this plan at their meetings of April 3 and September 4, 2018. Several neighbors attended both meetings, and their principal concerns included the stormwater management provisions (including existing drainage problems along Sweet Briar and Ashbridge Rds.), the design of the sanitary sewer and its connection to the existing main in Sweet Briar Rd., and traffic speeds along Kirkland Ave. The Applicant explained the functioning of the proposed stormwater management facilities, and the Commission noted that the Applicant could not be required to repair existing deficiencies, only to assure that they would not be made worse. Similarly, traffic speed along Kirkland Ave. is an existing condition complicated by the fact that the road is in West Goshen Township. Public Works Director Ted Otteni suggested that both of these issues could best be resolved by West Whiteland and West Goshen working together. The Commission directed that the stormwater basin shown on Lot 5 should not be the sole responsibility of the owner 2 of Lot 5; the Applicant concurred. The sanitary sewer connection will use an existing easement across the adjacent Munroe property. Since the design has been found satisfactory, any remaining concerns are now largely a private matter between the Applicant and the Munroes. Even so, the Applicant stated their intention to protect the trees on the Munroe property insofar as possible; this is included above as recommended approval condition #7. Due to the extent of the concerns raised by our consultants, the Commission was not willing to recommend approval as a final plan. However, the Applicant was able to satisfy the Commission that they would be able to resolve all concerns without altering the site layout, adding that they were seeking preliminary plan approval at this time. The Commission agreed that preliminary plan approval was appropriate, subject to all consultant concerns being resolved to the satisfaction of the Township during the final plan review process. Tonight is the Applicant’s first presentation of this plan to the Board. Consultant Reviews • SSM Group (“SSM”) review dated August 27, 2018. Comments #6 through #22 review the stormwater management facilities, noting a variety of minor corrections and additions. The most serious item may be comment #8, where SSM states that they need clarification in order to determine compliance with two different sections of the Stormwater Management Ordinance; comment #9b also directs a minor design revision. Comments #5, #10, and #24 all relate to the southern edge of the tract being in West Goshen Township. The Board should note that the West Goshen township engineer has advised that they find that this project has no impact on their Township and that they defer to West Whiteland on this matter. Regarding comment #10, we note that the existing 18” pipe described slopes onto the Applicant’s site and that the Applicant proposes extending it with new storm pipe to serve this project.