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Editorial Style Standards (PDF) PACE UNIVERSITY EDITORIAL STYLE STANDARDS JANUARY 2021 In general, Pace University follows the Chicago Manual of Style. The manual is available online at www.chicagomanualofstyle.org. University Relations has developed this guide to address Pace-specific style guidelines, including: • Common style issues • Pace exceptions to Chicago Style • Pace-specific style issues For questions related to written style that are not covered in this guide, please contact University Relations. COMMON STYLE ISSUES ............................................................................................................................................................................................... 1 Table of Acronyms and Abbreviations ....................................................................................................................................................................................................2 Alumni .............................................................................................................................................................................................................................................3 Contents Ampersands ...................................................................................................................................................................................................................................4 Campuses .......................................................................................................................................................................................................................................5 Commas ..........................................................................................................................................................................................................................................6 Courtesy Titles/Academic Titles ............................................................................................................................................................................................... 7 Dashes .............................................................................................................................................................................................................................................8 Dates, Addresses, and Other Numbers ...................................................................................................................................................................................9 Degrees .........................................................................................................................................................................................................................................12 Departments ...............................................................................................................................................................................................................................13 Footnotes .....................................................................................................................................................................................................................................14 Inclusive Language ....................................................................................................................................................................................................................15 Schools .......................................................................................................................................................................................................................................... 17 Spelling .........................................................................................................................................................................................................................................18 URLs/Website Names ................................................................................................................................................................................................................19 Word Preference ........................................................................................................................................................................................................................21 PACE EXCEPTION TO CHICAGO MANUAL STYLE ..................................................................................................................................22 PACE-SPECIFIC STYLE ................................................................................................................................................................................................ 24 Campus Locations .................................................................................................................................................................................................................... 25 Capitalization ..............................................................................................................................................................................................................................26 Rankings/Citations.....................................................................................................................................................................................................................27 COMMON STYLE ISSUES PACE UNIVERSITY EDITORIAL STYLE STANDARDS 2 Limit your use of acronyms to only the most common of terms (i.e., those that appear commonly in Acronyms and dictionaries, such as PhD or DNA) or those cases where the term appears frequently throughout the article/content to warrant abbreviation—roughly five times or more. Abbreviations The term must be spelled out in full the first time it appears with the acronym appearing immediately after in parenthesis. After the first usage, the acronym can appear on its own throughout the remainder of the text. If there are no subsequent references, parenthetical acronyms may be omitted. Do not use periods in acronyms or abbreviations, including degrees, center or departmental names, or campus abbreviations. Examples: The Center for Community Action and Research (CCAR) works with students, faculty… Centers for Disease Control and Prevention (CDC), Office of Multicultural Affairs (ōMA) US, NYC, PLV, BR, or BA, MBA, JD, PhD ET, PT, or MT as relates to time zones Only use periods when called for or according to tradition. Examples: e.g., a.m., and p.m. Mr., Ms., Mrs., and Mx. Do not use an apostrophe to form plurals of abbreviations. An apostrophe indicates possessive. Examples: The CPAs are meeting (plural) A CPA’s resume (possessive) NOTE: The name of the University is not an acronym. “Pace” should never appear in all caps unless that is the font style. PACE UNIVERSITY EDITORIAL STYLE STANDARDS 3 Alumni is generally used to refer to both the alumni and alumnae of a coeducational institutional. “Alum” Alumni should not be used. Identify alumni and current students by their class year with an apostrophe before the year. Examples: John Smith ’99 Jane Doe, PhD, ’99 Use the proper Latin term to refer to the group you are writing about. Examples: Alumna: feminine, singular Alumnae: feminine, plural Alumnus: masculine, singular Alumni: gender neutral, plural NOTE: When referring to Pace graduates, we recommend using the word alumni because it’s nonbinary. If your audience particularly prefers a more expansive use of gender-neutral language, you may use alumnx (plural) instead. PACE UNIVERSITY EDITORIAL STYLE STANDARDS 4 Unless the proper title of an entity uses an ampersand, they are to be avoided. Ampersands Examples: Dyson College of Arts and Sciences Faculty and staff Rosenberg & Dalgren, LLP PACE UNIVERSITY EDITORIAL STYLE STANDARDS 5 Pace University has three campuses: New York City Campus, Pleasantville Campus, and the Haub Law Campuses Campus (please note that when referring to the Elisabeth Haub School of Law at Pace University, spell it out in its entirety). Campus should be capitalized when referring to specific location; lowercase when referred to generally. Typically, when communicating to an external audience (prospective students, in particular) use Westchester Campus rather than Pleasantville Campus. However, when communicating to an internal audience or an audience already familiar with Pace, use Pleasantville Campus. When listing campuses, we list the New York City Campus first. Examples: The event is on the Pleasantville Campus. Events are happening on the New York City and Pleasantville campuses. Prospective students are invited to attend Orientation events on our New York City or Westchester campuses. PACE UNIVERSITY EDITORIAL STYLE STANDARDS 6 Pace University uses the Oxford (serial) comma in written style. We do not use a comma to precede a Jr. Commas or III in names. Examples: We recommend eating apples, bananas, and sandwiches. Tom Jones Jr. Albert King II PACE UNIVERSITY EDITORIAL STYLE STANDARDS 7 Titles appear in lowercase except when preceding a name. Second and subsequent references generally Courtesy use last name only. However, depending on your audience and your level of formality, you may break from style and use first name on subsequent references. Use “Dr.” only before the name of an individual Titles/ who holds a doctor of medicine, dentistry,
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