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TAFT COLLEGE ACADEMIC SENATE COUNCIL MEETING MONDAY, APRIL 29, 2019 12:00PM TO 1:00PM CAFETERIA CONFERENCE ROOM AGENDA Call to Order Public Commentary Action Items 1. Minutes of March 20, 2019 Meeting pg. 2 2. Student Equity Plan pg. 4 3. AB 705 District Adoption Certification pg. 12 4. AB 705 Guided and Self Placement Submission to Chancellor’s Office pg. 15 5. Draft, Systemwide Distance Education Guidelines & Definitions (see pp. 43-45). Information/Discussion Items 6. Academic Senate for California Community Colleges Open Educational Resources Initiative Summer/Fall Opportunities pg. 21 7. ASCCC Events a. CTE MQ Regional Meeting, May 3 b. Faculty Leadership Institute, June 13-15 c. Curriculum Institute, July 10-13 8. ASCCC Resolutions Adopted April 13 pg. 23 Open Forum for Announcements Adjournment Next meeting of the Academic Senate-of-the-whole is Monday, May 6, at 12:00pm in the Cougar Room. Next meeting of the Academic Senate Council is TBD. 1 Taft College Academic Senate Council Minutes Wednesday, March 20, 2019 Cafeteria Conference Room Members Present: Geoffrey Dyer, President, Vice President Vicki Jacobi, Tony Thompson, Kanoe Bandy, Debora Rodenhauser, Michael Jiles, Tori Furman, Kristi Richards, Guests: Adam Bledsoe, Brandy Young, Barbara Amerio, Amar Abbott (guest or member?) The meeting called to order at 12:01 p.m. Public Commentary · None Action Items Minutes of February 20, 2018 Meeting · Dyer made minor changes to the minutes and they were adopted as amended. Scheduling of April Academic Senate Council Meeting After review of Doodle poll, all approved the next meeting set for April 29th, in view of spring break and it being the 5th Monday of the month so there were no conflicts with other meetings. Auto-awarding of Degrees and Certificates Introduction by Thompson as to why this began an agenda item due to statewide academic senate discussion on listserve. Dyer read fall 2018 resolution number 09.01 (sent out in previous packet). Jacobi shared that Curriculum Committee had discussion of auto awarding certificates only. The item has not come up as an action item. Furman shared that Student Services after 6 months to a year discussion, agreed to auto award and did auto award certificates in CTE. Furman has meeting scheduled with Harold Russell (new Admission and Record Director, (not sure of title) on April 4th. Process is not automatic. It requires review. Amerio advised that awarding certificates would not affect financial aid. Financial aid may limit the number of degrees it would pay for. Needed to be completed within the 90 unit time frame. Discussion of process to auto award making the process less manual. Discussed possible implications to awarding with unknown consequences. Most saw only positive in auto awarding. Furman to delay meeting with Russell. Motion was made by Jacobi and second by Bandy to move issue to Senate of the Whole with a recommendation to follow resolution. Discussion of process through CCCMyPath and CCCApply. All voted yes, except Furman with a No vote. Online CTE Pathways Grant Dyer provided background to the Online CTE Pathways Grant and letter of interest, advising that grants that have to do with 10 + 1 should come to the Senate of the Whole. Bledsoe advised that the first meeting to write the grant is on Friday, March 22nd, with 6 members including Jessica grimes, David Layne, Jennifer Altenhofel, (and three others). Purpose of the grant is to track new credential for on-line with a focus on CTE. CTE had discussed perhaps Occupational Safety, and Health identified as one possible certificate path. Would attempt to improve course by alignment with CVC-OEI rubric. Bandy liked that the grant might help improve low enrollment courses. Furman stated that Medical Coding was discussed in CTE Committee meeting. Disability Services discussed as another possible credential 2 since all the courses are already taught on line. Request level $0 to $100,000 in grant funds. Bandy liked the idea there would be compensation for faculty to work on this. Not all courses would work in online modality. Jiles stated the concerns about trying to use Zero Textbooks as many books are not available to CTE area as he has found out in the ZTC grant. Application is due May 1st. Motion by Bandy, Second by Furman to move item to Senate of the Whole. All yes with Jiles abstaining. ACCJC Annual Report Dyer presented the ACCJC Annual Report due April 5th. Young provided explanation of areas. Discussion over item 7a, List of any individual program, which has experienced a 50% increase or decrease in the last year. Reponses was none. Some SPC members met earlier in the day to review the data. Decided to leave response of none. Furman suggested a more accurate description would be Data Not Available or not available. Report going to Governance Council on Friday, March 22 for review and discussion. Document may go back to SPC on April 1st. Motion made by Bandy and seconded by Jacobi to move forward to the Senate of the Whole. All yes votes. Information/Discussion Items Criteria and Process for Prioritizing New Faculty Position Requests Dyer presented information in the packet and wants to see more consistency in the data presented, perhaps have form pre-populated by the IR office. Bandy asked for clarification of inconsistent data. Dyer replied, inconsistency in how loads were presented adjuncts vs full time overload, faculty teaching in other divisions not included. Data was not all in APRs. Bandy explained there are different realities of the different divisions. Division chairs could have discussions and bring information to Senate Council to do the ranking and the present to the Senate of the Whole. Agreed to move forward. (not an action item but seems to me we agreed to move forward to Senate of the Whole?) ASCCC Pre-session Resolutions for Discussion at Area A Meeting March 22rd. Dyer reported that he and Sharyn Eveland would be attending. (Dyer is the Area A representative and Chairs the Resolutions Committee). Dyer pointed out several resolutions of interested for Guided Pathways 5.01 and 5.02. Presented a new resolution written by Abbott regarding accessibility of materials from publishers. Dyer provided a handout of the resolution. Open Forum for Announcements None Adjournment The meeting adjourned at 1:02 p.m. Recorded by Adam Bledsoe, Notes/minutes by Vicki Jacobi Submitted by Candace Duron, Secretary 3 MEMORANDUM April 5, 2019 Via Email TO: Chief Executive Officers FROM: Eloy Ortiz Oakley, Chancellor RE: Process for an Extension on Local Goal-Setting and Equity Plans State law requires colleges to adopt local goals aligned with the Vision for Success, produce several plans to guide how the colleges will use state resources consistent with the Guided Pathways framework, and adopt budgets each year to support those activities. In February, I sent you a memo summarizing timelines and a coherent approach to planning and implementing these requirements. Since that memo, my office has been contacted with requests for extensions on two key plans: the local goals alignment and the equity plan. This memorandum summarizes the process to provide colleges in need of an extension flexibility to complete their work. Please forward this memo to individuals in your teams that are responsible for these activities. GOALS ALIGNED WITH THE VISION FOR SUCCESS All community colleges have now certified they have a process in place to adopt college-level goals that are aligned with statewide goals in the Vision for Success. Aligned local goals must be adopted by the governing board and submitted by May 31, 2019. Colleges who are unable to meet the May 31, 2019 deadline may contact the Chancellor’s Office to request an extension. Colleges must submit a letter from their Governing Board President requesting an extension of no more than 60 days to Executive Vice Chancellor Marty Alvarado. Letters must briefly specify the reason for the extension, a desired extension day that aligns to a board meeting date and the key personnel responsible for plan submission. EQUITY PLAN As a condition of receiving allocations under the Student Equity and Achievement Program, and to effectively meet local Vision goals, each college must submit a board­ approved Student Equity Plan every three years. College Equity Plans must Chancellor’s Office, Division Name 1102 Q Street, Sacramento, CA 95811 | 916.445.8752 | www.cccco.edu 4 Process for an Extension on Local Goal-Setting and Equity Plans April 5, 2019 identify goals and activities designed to close gaps for disparately-impacted equity populations—these goals and activities should be similar to achieve progress in goal number 5 in the Vision for Success. Colleges are required to submit the plan by June 30, 2019, but may receive an extension to certify adoption by their governing board. Colleges must submit a letter from the Governing Board President requesting an extension of no more than 90 days to Vice Chancellor Rhonda Mohr. Letters must briefly specify the reason for the extension, a desired extension day that aligns to a governing board meeting date and the key personnel responsible for plan submission. cc: Dr. Daisy Gonzales, Deputy Chancellor Marty Alvarado, Executive Vice Chancellor Rhonda Mohr, Vice Chancellor Christian Osmena, Vice Chancellor Memorandum | Page 2 of 2 5 Student Equity Plan Instructions Student Equity Plan Instructions Background Information: EC 78222 requires as a condition of funding the completion of a student equity plan (as outlined in EC 78220). In order to ensure equal educational opportunities and to promote student success for all students, regardless of race, gender, age, disability, or economic circumstances, colleges shall maintain a student equity plan that includes all of the following for each community college in the community college district: (1) Campus-based research, as to the extent of student equity by gender and for each of the following categories of students, that uses the methodology established pursuant to subdivision (d) of Section 78221: (A) Current or former foster youth.

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