CITY OF JACKSONVILLE, FLORIDA PROPOSED CAPITAL IMPROVEMENT PROGRAM TABLE OF CONTENTS: DIVIDER I INTRODUCTION/DEFINITIONS DIVIDER II FISCAL YEARS 14-18 CAPITAL IMPROVEMENT PROGRAM (CIP) PROPOSED FIVE YEAR CIP FISCAL YEAR 14 PROPOSED FUNDING SOURCES PROJECT DETAIL SHEETS DIVIDER III UNFUNDED REQUESTED CAPITAL IMPROVEMENT PROJECTS DIVIDER IV - CURRENT CAPITAL IMPROVEMENT PROJECTS - INDEPENDENT AUTHORITIES INTRODUCTION AND DEFINITIONS CITY OF JACKSONVILLE, FLORIDA CAPITAL IMPROVEMENT PROGRAM INTRODUCTION The Capital Improvement Program is a multi-year forecast of Definitions major capital buildings, infrastructures, and other needs. This document provides the proposed Capital Improvement Program The CIP identifies major improvements and capital purchases (CIP) of the City of Jacksonville for the five-year period beginning needed to improve services to the community. Per Chapter 122, October 1, 2013 through the fiscal year ending September 30, Part 6 of the ordinance code: 2018. a) Capital Improvement means a permanent addition, The proposed CIP contains 57 updated and/or new projects totaling construction or fixture to real property or structures thereon over $1 billion for the next five years and over 600 ongoing that: projects worth $4.3 billion for a total over $5.3 billion for the next 1. has a useful life of more than ten (10) years, five years. This reflects a continued investment to provide for the 2. has an estimated purchase or construction cost of health, safety and quality of life for our citizens. $100,000 or more, or 3. will be financed, in whole or in part, from bonds issued The 57 projects have proposed funding from a variety of sources by the City. which are primarily debt proceeds. However, we are funding from investment earnings revenue, “Pay Go,” and grants which will help Excluded from the term and definition of Capital Improvement reduce the amount of money we borrow now therefore reducing shall be all routine resurfacing of streets, recurring annual items the amount of interest we pay in the future. and routine maintenance and repair. The CIP is the city’s financial plan of proposed capital projects. It b) Capital Improvement Program means a program to accomplish includes project costs and schedules over a five-year period to the implementation of each and every prioritized and approved meet the infrastructure needs of the City of Jacksonville and Capital Improvement Project. additional State of Florida growth management mandates. c) Capital Improvement Program Budget shall be adopted on an annual basis as a separate budget or separate section within the Chapter 122 of the Jacksonville Ordinance Code requires that the annual budget. It shall list: CIP be prepared annually by the city’s Finance Department through submittals received by City departments, independent 1. each Capital Improvement Project, authorities and agencies. 2. the estimated cost to purchase or construct each Capital Improvement Project, and 3. the anticipated source or sources of revenue to finance f) Parks - Project with buildings, grounds and/or recreational each Capital Improvement Project. facilities within the park boundaries, also including the Preservation Project. d) Capital Improvement Program Plan means a complete description or listing of each Capital Improvement Project d) Public Facilities – Project for facilities designated for pursuant to the Capital Improvement Program. primarily citizen use and include facilities such as the county courthouse, arena, and baseball park. e) Capital Improvement Project means a planned undertaking of the City or an independent agency to purchase or construct a e) Public Safety - Project relating to public safety including Capital Improvement. facilities. f) Roads/Infrastructure/Transportation – Project dedicated to Process expanding and widening roads; interchanges, overpasses and intersection improvements; and also includes road resurfacing, The CIP is prepared annually by the City of Jacksonville’s Finance sidewalks/bike paths, as well as landscaping/tree planting along Department through submittals received from the City road improvement projects. departments, independent authorities, and agencies. It contains updated and/or new projects for the next five year (projects are g) Targeted Economic Development – Project is used to adopted in year one and planned for years two through five). This stimulate growth and revitalization by providing grants and reflects a continued investment to provide for the health, safety and loans for infrastructure, public improvements, and project quality of life for our citizens. To assist in balancing and development. prioritizing needs across the City, departments identify projects by one of the following “Program Areas.” h) Art in Public Places: Ordinance 96-1105-677 created a new Part 9, Chapter 126, concerning public art. Most new buildings a) Drainage - Project that improves drainage conditions and have a percentage of their construction cost transferred to the reduces flooding. Art in Public Places Trust Fund. These funds are used to implement a City-wide plan for the creation and placement of b) Environment/Quality of Life - Project that would promote or artworks as developed and administered by the Art in Public improve the environment for the citizens of Jacksonville (e.g. Places Commission. For Fiscal Year 2014, no funding is water treatment plants). identified for this program. c) Government Facilities – Project designated as government A typical capital project is planned and executed in the following facilities with primarily government employee occupancy. phases: mapping, cost of preparing reports and maintaining the capital a) Project Development – These are costs incurred by the City to projects management information system, eminent domain, identify project requirements, and to define a project’s work contract management, monitoring, and processing the related scope including preliminary design studies, permitting financial transactions. requirements, data collection, public involvement, legal and technical documentation, cost estimates, environmental Departments complete a CIP request form with information above impacts, and assessment of alternatives. and prioritize projects requests prior to submitting them to the Finance Department. The projects are then reviewed by the b) Engineering/Design – These are costs incurred by the City to Departments of Public Works, Planning & Development, and design a project in accordance with the scope of work set forth Finance for reasonableness related to costs, operating budget and in the development phase. This includes professional level of service impact. consultant fees, legal and technical documentation, constructability review, data collection, advertising, assessment of alternatives related to project design, construction Prioritization management services, and bid reviews. The Finance Department has a strategic directive to improve the c) Land – Costs incurred by the City for the purchase of land, city’s financial position. This, combined with the city’s economic easements and right-of-way. This also includes purchase price, outlook, guides our ability to fund projects. CIP Projects are surveys, appraisals, environmental audit, permitting, legal grouped as follows: costs, maps, charts, aerial photography, and other costs such as wetlands restoration. a) Mandate – Project is required by a federal, state or local law/ mandate, by a legal settlement or an agreement. d) Construction – This includes costs incurred by the City for all construction related tasks required to place a project in service. b) Project Funded by Existing Appropriation(s) – Project will This includes project construction contracts, professional and receive its funding by transferring funds from existing projects. technical assistance, advertising, legal and technical documentation, costs, inspections, testing, and permitting. c) New Project or Additional Funding – Project is either assigned as new project, new project detail or requests a new e) Contract Administration – This includes costs incurred by appropriation. the City for in-house project management, supervision and Since the number of requested projects annually exceeds the administration of capital projects. Administration costs include available funding, a CIP Scoring Committee is assigned to project design, technical reviews, construction management, recommend projects. This committee will review all project construction inspection, technical specifications, surveying and requests identified as new or requesting additional funding. The committee will score each project using a pre-determined list of Additionally, please complete the attached criteria questionnaire criteria and will provide its recommendations. for each requested project. Projects identified as mandatory were reviewed by the Finance Economic Development – Extent to which project enhances Department and analyzed for timeliness, associated costs and other economic development, encourages redevelopment, or directly/ factors. Additionally, a CIP Steering Committee comprised of indirectly adds to tax base. department directors from Finance, Parks and Recreation, Planning and Development, and Public Works review the project requests. Efficiencies – Extent to which a project eliminates waste, considered "green initiative", contributes to savings in All recommended projects from both the Steering and Scoring operating and/or capital spending or leads to increased Committees are subject to final review.