Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting

Bachelor of Science in Human Services Program

September 15, 2020

Human Services Suzie Duff, PhD, LMHC & George Stoupas, PhD, LMHC, MCAP Fancy Faculty

3 You’ve Got This!

4 5 What is Human Services?

Human Services is the people- helping profession: • Social Workers • Addiction Counselors • Mental Health Counselors • Afterschool Directors • People who work with those who are need • abused and neglected • struggling with homelessness • low income children and families • at-risk youth • struggling with mental health issues • struggling with addiction • veterans

6 7 Courses • • • • • • • • • • • • • • HUS4945C HUS4722 HUS4940C HUS3351 HUS4700 HUS4462 HUS3204 HUS3340 HUS3650 HUS4352 HUS3323 HUS4321 HUS3505 HUS3304 – – – – – – – – – – – – – – Research Methods in Services Human Family SystemsDynamics and Diagnosis and Treatment Planning in Human Services Issues Treatment in Gender Recoveryand Advanced Group Dynamics TraumaPTSD and AdministrationServices Human in Multicultural Perspectives Mental in Health Crisis Intervention ManagementCase Problem and Services EthicsHuman in IntraInterpersonal and Techniques Capstone: Advanced Internship Human in Services Internship in Human Services - Solving 8 9 Thank you!

• George Stoupas, PhD, LMHC, MCAP • [email protected] • Suzie Duff, PhD, LMHC • [email protected]

10 Palm Beach State College District Board of Trustees Meeting

Bachelor of Science in Cardiopulmonary Sciences

September 15, 2020 Cardiopulmonary Sciences

Nancy Latimer, PhD, RRT 12 Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting

Lake Worth Campus 2020-2021 New Faculty & Instructors

September 15, 2020

Academic Affairs Dr. Roger Yohe Dean Sheila Scott-Lubin

Miles Marsala, Sociology

15 Dean Edward Willey

Stephanie Little, Nursing Manju Sathyapalan, Nursing Paija Beneby, Nursing

16 Dean Edward Willey

Christina Hunt, Nursing Marie-Alix Joseph, Nursing

17 Dean Edward Willey

Tracie Kirby, Nursing Soeurette Bruny, Practical Nursing

18 Dean Don Gladney

Theo Owusu, Zara Roach, George Charles, BAS Information Management BAS Supervision & Management BAS Supervision & Management

19 Dean Barbara Cipriano

Greg Paczkowski, Angel Madiedo, Thomas Melnichok, Automotive Service Technology Criminal Justice Firearms Welding

20 Dean Barbara Cipriano

Laird Livingston, David Rivera, Hospitality & Tourism Management Emergency Medical Services

21 Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting

College Relations & Marketing (CRM) Performance Update

Tuesday, September 15, 2020

College Relations & Marketing Diego Meeroff Director DESIGN & PRINT WEB CONTENT ADVERTISING

SOCIAL MEDIA NEWS VIDEO College Relations & Marketing DESIGN TEAM COVID-19 Return to Campus Protocol & Signage COVID-19 Return to Campus Protocol & Signage Virtual Graduations 2020 Golf Classic Forums, Town Halls & Round Tables New Website Chatbot Print & Digital Advertising WEB TEAM Website Performance Website Performance

TOP 10 VISITED PAGES IN JUNE & JULY

1. PBSC Homepage (1) 6. Short-Term Programs 2. PantherWeb (2) 7. eLearning 3. Faculty/Staff Resources (4) 8. Admissions Applications (3) 4. People Finder 9. Career Pathways 5. EmployeeWeb (5) 10. Admissions Homepage ADVERTISING Digital Advertising Performance

3,008,106 45,146 Impressions Clicks

1.5% $0.44 CTR CPC

The Short-Term campaign launched in late June and was active through the end of August

Short-Term Programs Level Up PBSC Brand Campaign

Broadcast & Video Placement – 1,295 Level Up Digital Creative CHANNEL IMPRESSIONS CLICKS

Social 991,575 11,125

2,890,841 21,413 Search 54,353 5,310 Impressions Clicks

Display 826,553 974

0.74% $1.35 YouTube 517,898 573 CTR Avg. CPC Retargeting 500,462 3,431 Total Spend: $29,075 TOTALS 2,890,841 21,413

Level Up Digital Creative SOCIAL MEDIA Social Media Engagement Social Media Engagement - June Social Media Engagement - July Social Media Engagement - August Parent Information Sessions Racial Justice MEDIA RELATIONS Media Exposure

June 27

Aug 4

Media Mentions Potential Reach

Media Mentions Advertising Value Equivalent

Media Mentions Top Media Mentions 1. Young novice protest leaders help drive US wave of dissent – June 27 Washington Post (Reach 85M) USNews (Reach 29M) 393 other articles as originated from the Associated Press

Media Mentions RESPIRATORY THERAPY STUDENT Palm Beach State College graduate starts health care career during coronavirus pandemic

Jahlissa Powell is registered respiratory therapist at Jupiter Medical Center

Yahoo! News - Reach 7M

WPTV Channel 5 & Fox 29 – Reach 1.95M

One Page News – Reach 119K

Earned Media Placements RETURN TO CAMPUS PLAN Palm Beach State College releases plan to return to campus

Palm Beach State College announced it has released its plan for students' return to campus in the fall.

CBS News 12 - Reach: 660K Boca Raton Tribune - Reach: 83K CW34 - Reach: 35K The Town-Crier - 6K WPBF News Channel 25 (during Good Morning America slot) – Reach 34K 1290 WJNO (Radio) - Reach: 6K 92.1 CTQ (Radio) - Reach: 5K 94.5 WFLA (Fox Radio) - Reach: 2K RedefinED.com – Reach 2K

Earned Media Placements SUMMER ENROLLMENT Coronavirus: Students loading up on summer courses at state college https://www.palmbeachpost.com/news/20200626/coronavirus-record-number-of-- courses-taken-at-palm-beach-state-college Reach: 1 million PBSC seeks hike in summer enrollment https://www.bocaratontribune.com/bocaratonnews/2020/06/pbsc-seeks-hike-in- summer-enrollment/ Reach: 83 K Summer enrollment up at PBSC https://palmbeach.floridaweekly.com/articles/summer-enrollment-up-at-pbsc/ Reach:6K https://www.bdb.org/news/2020/06/15/newsmakers/pbsc-sees-hike-in-summer- enrollment/ Reach: 5K WVOX - TV Jacksonville http://mms.tveyes.com/MediaCenterPlayer.aspx?u=aHR0cDovL21lZGlhY2VudGVyLnR2Z Xllcy5jb20vZG93bmxvYWRnYXRld2F5LmFzcHg%2FVXNlcklEPTExMDQzNCZNRElEPTEzND YzMDcyJk1EU2VlZD05Njc3JlR5cGU9TWVkaWE%3D 9,945 viewership Earned Media Placements Palm Beach Post: Point of View Palm Beach State FEATURED VIDEO PRODUCTION Video Production Foundation’s “Because of You” Message Spring 2020! - Social Media Drumline Graduation Tribute

Parker's 2020 Graduates Graduate Message from DBOT Chair Graduate Message from Student Trustee Video Production Automotive Ad (FB/TW/YT) Low Voltage Tech Ad (FB/TW/YT) Parker – Pride Month Message

John Wasukanis Retirement Pitbull Congratulates Class of 2020! Parker – Racial Injustice Remark Video Production Ace virtual & video job Summer B Registration Promo COVID-19 Safety interviews

Biotechnology Ad Diesel Service Technology PBSC Virtual PantherCard Video Production Student Code of Conduct 2020 Golf Classic Promo Class of 2020 Celebration

Fall Methods of Instruction Reef Hope Project New Student Welcome Team Dynamix CRM Ticket Report - Summer

Responsible Group Tickets Opened in Summer Tickets Closed in Summer CRM Administration - General 24 10 Design 79 41 Editorial & Media Relations 37 29 Flyer Approval 34 27 Photography Request 2 1 Print Shop 54 42 Social Media 27 21 Web Content 207 203 Video Production 25 16 TOTAL 489 390 (79.75%) College Relations & Marketing (CRM) Performance Update Thank You Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting President’s Update

September 15, 2020

Ava L. Parker, J.D. President Grants

Title V, Developing Hispanic Serving Institutions $3,000,000; $600,000 per year for 5 years ― First allocation, October 1, 2020 Four Components to Improve Teaching and Learning for Hispanic Students ― Center for Teaching and Learning Excellence ― Improve data analytics ― Embedding financial literacy into the curriculum ― Guided pathway for advisement

67 Student Support Services/ Veterans Student Support Services Student Support Services ― $1,473,652 ― Low-income, first generation college students or those with disabilities ― First funded in 2001 ― Tutoring, advising and economic literacy Veterans Student Support Services ― $1,309,440 ― Tutoring, advising and economic literacy ― One of 14 in the nation ― Second college in Florida

68 In Response to the Pandemic

Technology Update ― Remote technologies enhanced to better access College resources ― Blackboard Collaborate ― Microsoft Skype for Business • 350 Skype for Business calling plans/ Transition to Cisco ― Zoom; developed 50,000 accounts in one week ― Transition to remote access of documents • Increased from 4 to 10 servers • Went from 10 to 20 users to 400-500 per day ― Trained on-site personnel to respond from home ― Who’s Next platform for student services ― Employee security awareness training

69 In Response to the Pandemic

Fall 2020 Delivery Modes: ―Face-to-Face 3.2% ―Hybrid .1% ―Online 25.7% ―Live Remote 70.9%

70 Phase II Return to Campus Plan

― 30% of staff back on campus

― Live services on campus

― Preparing facilities

71 Strategies

― Innovation Task Force ― Non-Instructional Review Task Force ― Academic Program Prioritization ― Spring 2021 • Modality • Facilities ― Staffing • Furloughs • Palm Beach County School District

72 Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting

Enrollment Update

September 15, 2020

Dr. Peter Barbatis, Vice-President, Student Services, Enrollment Management and Interim Provost Unduplicated Fall Headcount Credit, Prep and PSAV as of Sept. 11*

35,000

30,000 31,088 31,720 32,651 32,201 27,022 -5,179, -16% 25,000

20,000

15,000

10,000

5,000

0 2016 2017 2018 2019 2020 75 * 2019: 9/12, 2018: 9/10, 2017: 9/18, 2016: 9/12 College Enrollment Fall FTE Credit and Noncredit as of Sept. 11*

10,000 9,000 8,997 9,042 8,996 7,658 8,000 8,790 7,000 -1,338, - 14.9% 6,000 5,000 4,000 3,000 2,000 1,000 0 2016 2017 2018 2019 2020 76 * 2019: 9/16, 2018: 9/17, 2017: 9/18, 2016: 9/19 College Enrollment Fall FTE Comparison of Sister-Institutions

College First Day of Fall 2020 FTE % Increase/Decrease Compared to Fall 2019 Classes

Broward College August 24, 2020 Decrease 12%

College of Central Florida August 17, 2020 Decrease 10.4%

Daytona State College August 24, 2020 Decrease 5%

Eastern Florida State College August 17, 2020 Decrease 10%

Florida State College at Jacksonville August 31, 2020 Decrease 10.7%

Miami Dade College September 1, 2020 Decrease 15.1%

North Florida College August 19, 2020 Decrease 9.5%

Polk State College August 17, 2020 Decrease 7.5%

St. Johns River State College August 24, 2020 Decrease 7.2% (fee paying)

St. Petersburg College August 17, 2020 Decrease 10.5%

The College of the Florida Keys August 19, 2020 Increase 3.8% 77 3-Year Enrollment Comparisons – Credit Only Who’s Missing as of Sept. 11*

FALL 2018 FALL 2019 FALL 2020 Fall 2019 –Fall 2020 NEW STUDENTS

Dual Enroll/Early Admit 1328 1432 1148 -19% HS Graduate/FTIC 5558 5463 3676 -32% Transfer 1469 1374 874 -36%

CONTINUING Dual Enroll 1373 1424 1446 1.5% HS Graduate/FTIC 17099 16830 14124 -16% Transfer 5796 5623 4694 -16%

TOTAL 32623 32146 25962 -19%

78 FTIC Collegewide – Fall 2019/Fall 2020*

6000 5326 5186 5128 5000 4785

4194 3774 3788 4000 3659 3676 3384 3104 2959 3000 2632 2450 2157 2000 1747 1433 1112 887 1000 668

0 7-Jul 14-Jul 21-Jul 28-Jul 4-Aug 11-Aug 18-Aug 25-Aug 1-Sep 11-Sep Fall 2020 Fall 2019 * 2020 – 9/11; 2010- 9/10 79 Gender

Fall 2019 Not Reported Male Female – 58% 2% 38% Male – 40% NR – 2%

Female Fall 2020 60% 80 Ethnicity

2019 Other/Multi NR White – 30% White 7% 4% Black – 27% 30% Hispanic – 32%

Hispanic Black 33% 26% Fall 2020

81 Average Age is 24.2

Fall 2019 Under 18 35-44 Avg Age – 24.1 45+ 10% 30-34 7% 4% 7% 18-19 25%

25-29 14%

22-24 14% 20-21 19% Fall 2020 82 Program Enrollments

2019 Other NDS Transient BAS/BSN 4% BAS/BSN – 6% Dual Enrl. 1% 7% Dual Enrl – 9% 10% PSAV/Appr 4%

CCC 3%

AS 13%

AA 58% Fall 2020

83 Course Type – Total Credit/CCP*

Course Type Headcount* Hybrid Remote 54,221 0% In-Person Online 19,680 3% Hybrid 91 In-Person 2440

*duplicated headcount Online 26%

Remote 71%

Fall 2020

* For all fall sessions 84 Course Type – By Credit & CCP

Total Credit/dev/EPI CCP (PSAV) credit/CCP

Face-to-face 1451 2.0% 989 32.6% 2440 3.2%

Hybrid 91 0.1% 91 0.1%

Online 19680 26.8% 19680 25.7%

Remote 52180 71.1% 2041 67.4% 54221 70.9%

Total seats filled 73402 3030 76432 Fall 2020 85 Full-Time/Part-Time

Fall 2018 Fall 2019 Fall 2020

Full-Time 25% 26% 29%

Part-Time 75% 74% 71%

86 Fall 2020 Enrollment Initiatives

• Live Zoom Admissions Information Sessions – Four to five sessions per week. Generates average of 150+ participants a week with 50 to 60 new applications. • Collegewide Applicant Conversion call campaign – Push applicants to NSO • Virtual “Who’s Next” software implementation for student service on- & off-campus • Rave text messaging to numerous cohorts, both new applicants and continuing students • Financial Aid campaigns; FAFSA no application & Packaged not Registered, Last Mile Scholarship, Debt Forgiveness • Missing Items Call campaign - Total 3,700 students with missing items; i.e., residency, high school transcript • CRM Parent Postcard campaign goes out this week; leads to Parent Zoom sessions • CARES Act Funding – Open application; targeting students with outstanding balance, increase to $1000 fall • Creation of a Tuition Payment Plan • BOGO Offer • Advisement Case Load Metrics • Marketing 12-Weeks and Express B Sessions

87 Fall 2020 Enrollment Initiatives

CARES Act Funds (as of September 15, 2020):

• PBSC has distributed $7,922,000 to 15,844 duplicated students. 9817 unduplicated students

• Spring 2019 - 9070 Students; $4,535,000

• Summer 2020 - 6774 Students; $3,387,000

• Fall 2020 – 3221 Applicants; $3,221,000 (potentially to be disbursed) CARES grant raised to $1000 per student

88 Thank You

89 Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting Palm Beach State College Quality Enhancement Plan

September 15, 2020 Academic Affairs Erin Sullivan Quality Enhancement Plan (QEP)

92 Quality Enhancement Plan

93 Quality Enhancement Plan

• QEP is a plan to improve student learning outcomes and/or student success • Required by SACSCOC as part of the reaffirmation process • The QEP looks to the future • Implementation 2022-2027

94 PBSC’s QEP Student Experience and Support

Initiatives Include: • Train college employees in Student Development Theory • Support gateway course success • Create pathway-based communities

95 QEP Topic Development

Spring/Fall 2019 • Call for proposals in alignment with Strategic Plan • Initial feedback from key groups • Clusters voted on Top Five proposals

Spring 2020 • QEP Forums held in person and online  Goal to refine proposals  Main themes  Student Experience and Support  Soft Skills and Thinking Dispositions

• Final Online Vote: Student Experience and Support 96 Reaffirmation Timeline Year Event 2018 PBSC Reaffirmation Steering Committee Formed

Communication of Reaffirmation to PBSC Community Orientation of Leadership Team at SACSCOC Conference 2019 Development of Compliance Certification QEP Topic Explored

QEP Team Formed QEP Determined 2020 Compliance Certification Completed QEP Completed

Compliance Certification Due to SACSCOC SACSCOC Off-Site Peer Review Conducted 2021 QEP Due to SACSCOC SACSCOC On-Site Peer Review Conducted

2022 Reaffirmation of PBSC reviewed by SACSCOC Board of Trustees

97 Reaffirmation Next Steps

1. Monthly updates – one-page – District Board of Trustees Packet

2. Communication of important dates for DBOT participation i. Consultant’s mock visit – September 2, 2021 ii. SACSCOC on-site visit – October 11-14, 2021 iii. Exit conference – October 14, 2021

98 Palm Beach State College Quality Enhancement Plan

99 Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting

Budget / Finance Update

September 15, 2020

Finance and Administration James Duffie 2020 Year End

Fiscal Year End Pre-Close/Pre-Audit 102 2020 Year End

Fiscal Year End Pre-Close/Pre-Audit 103 2020 Year End

Fiscal Year End Pre-Close/Pre-Audit 104 FY 2021-August

105 FY 2021-August

106 FY 2021-August

107 Palm Beach State College District Board of Trustees Meeting

Finance Update-Admin Costs

September 15, 2020

Finance and Administration James Duffie Administrative Costs • State law required Colleges to provide many annual reports. • PBSC produces, audits, and submits several reports that include financial information such as: o Annual Financial Report-Basic Financial Statement and Notes. o Cost Analysis-details costing across programs and functions. . The Cost Analysis includes the non direct instructional costs for Administrative activities. • These costs are typically considered the day to day operational cross functional support like Utilities, Facilities Maintenance, Information Technology, Logistics, Deliveries, Payroll, Accounting, Grants, Insurance, In-Service Training, Collegewide Management, and Transportation.

109 Administrative Costs-SE/SW Florida

ADMINISTRATIVE COST % ADMINISTRATIVE ADMINISTRATIVE OVER COST ANALYSIS COLLEGE 2018-19 FTE-3 COST PER COST TOTAL EXPENDITURES FUNDABLE FTE EXCLUDING TRANSFERS

Eastern Florida State College $ 7,342,377 9.94% 10,796 $680.13 Broward College $ 14,185,902 7.99% 28,335 $500.65 Florida SouthWestern State College $ 6,295,716 8.91% 11,115 $566.40 Indian River State College $ 3,953,928 4.66% 12,786 $309.24 Miami Dade College $ 26,565,599 8.10% 47,486 $559.44 Palm Beach State College $ 7,533,166 5.85% 21,131 $356.51 FCS (All Colleges Average) $ 177,781,223 8.03% 320,302 $555.04

Administrative costs are related to many day to day district wide operations in support of the entire College. PBSC measures the 4th lowest ranking per FTE for these costs among ALL Colleges across the state.

110 PBSC Compared to State Colleges AdministrativeFTE Costs per – 2019 111 Administrative Costs-South Florida Metro

ADMINISTRATIVE COST % ADMINISTRATIVE ADMINISTRATIVE OVER COST ANALYSIS COLLEGE 2018-19 FTE-3 COST PER COST TOTAL EXPENDITURES FUNDABLE FTE EXCLUDING TRANSFERS

Broward College $ 14,185,902 7.99% 28,335 $500.65 Miami Dade College $ 26,565,599 8.10% 47,486 $559.44 Palm Beach State College $ 7,533,166 5.85% 21,131 $356.51 FCS (All Colleges Average) $ 177,781,223 8.03% 320,302 $555.04

112 Administrative Categories Institutional Support ControlInstitutional (Administrative) Important Detail toInformation convey entire the organization. across what happens State costs.in included to the Accounting what be prescribes describe Manual pages three These Executive ManagementExecutive Control Administrative Councils Committees Planning Senates Faculty and Management or Planning Council Task Forces Committees, College-Wide Legal Services Analytical Studies Research Institutional Educational and Development Planning Auditing Internal Equal Access, Equal Opportunity, Equal Officer Employment Campus Multi-Campus Administrators Colleges in Chief Executive Vice President/Vice President(s) President the to Assistant President Trustees of Board District College-Wide Management 113 Administrative Categories Fiscal Operations Control Operations Fiscal Grants Accounting Management Grants Grants and Contracts Management Financial Endowment Management Management Flow Cash ManagementInvestment Accounting Disbursement Cashier Bursar Payroll Operation Operations Financial andBudget Control Administration Comptroller Business Officer (Financial Duties) ControlFiscal 114 Administrative Categories Community Relations Control Relations Community and Control Support Services Staff Administrative General Administrative and Logistical Services Control Development (Fund Raising) (Fund Development Community and/or Public Relation Activities Alumni Relations etc. Institutes, Training and Support only) Staff Sabbatical (Administrative Leaves Training In-Service (Graduation)Commencement InsuranceGeneral than (other property) Organizational Memberships Hospitality Business Other General Expenses Parking and Parking Space Management Campus Transportation motor pool) (including and Reproduction Printing General Telephone Service/Operations Mail and Distribution Property Management Warehousing Shipping Receiving Purchasing Logistical Services Human Resources Networking Telecommunications Computing Administrative Data/Telecommunication Services 115 Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting Procurement Department Quarterly and Year to Date Reporting Agenda Item #10B-3

September 15, 2020

Lenora Sevillian, MBA,CIPP, CPPP, CPCM,LSSGB, SFC, NCN-A, CPe-P Office of Finance and Administrative Services Procurement Department TH PURCHASE ORDERS 4TH QUARTER COMPARISON TOP 50 SUPPLIERS 4 QUARTER COMPARISON FISCAL YEAR TOTAL $ VALUE PERCENT TO FISCAL YTD* FISCAL YEAR TOTAL TRANSACTIONS TOTAL $ VALUE PERCENT TO FISCAL YTD* FY20 (APRIL 1, 2020 – $4,283,486.00 21.80% FY20 (APRIL 1, 2020 – JUNE JUNE 30, 2020) 250 $2,378,578.81 13.35% 30, 2020) FY19 (APRIL 1, 2019 – $4,431,270.00 19.29% FY19 (APRIL 1, 2019 – JUNE 1,203 $3,923,198.26 14.49% JUNE 30, 2020) 30, 2020) TOP 50 SUPPLIERS YTD COMPARISON PURCHASE ORDER YTD COMPARISON FY20-YTD (JULY 1, 2019 $19,646,260.00 - FY20-YTD (JULY 1, 2019 – – JUNE 30, 2020) 3,348 $17,811,584.29 - JUNE 30, 2020) FY19-YTD (JULY 1, 2018 $20,019,117.00 - FY19-YTD (JULY 1, 2018 – 5,184 $27,074,907.19 - – JUNE 30, 2019) JUNE 30, 2019)

SUPPLIER CONTRACTS 4TH QUARTER COMPARISON NUMBER OF PERCENT TO FISCAL FISCAL YEAR TOTAL $ VALUE CONTRACTS YTD* FY20 (APRIL 1, 2020 – 3 $35,438.70 0.28% JUNE 30, 2020) FY19 (APRIL 1, 2019 – 11 $454,599.76 3.26% JUNE 30, 2020) SUPPLIER CONTRACTS YTD COMPARISON FY20-YTD (JULY 1, 2019 – 390 $12,471,652.18 - JUNE 30, 2020) FY19-YTD (JULY 1, 2018 – 433 $13,957,830.05 - JUNE 30, 2019)

118 FOURTH QUARTER COMPARISON YEAR TO DATE COMPARISON $5,000,000.00 $30,000,000.00 $4,500,000.00

$4,000,000.00 $25,000,000.00

$3,500,000.00 $20,000,000.00 $3,000,000.00

$2,500,000.00 $15,000,000.00

$2,000,000.00 $10,000,000.00 $1,500,000.00 $5,000,000.00 $1,000,000.00

$500,000.00 $0.00 Purchase Top 50 Supplier $0.00 Orders Suppliers Contracts Purchase Orders Top 50 Suppliers Supplier FY2019 FY2020 Contracts FY2019 FY2020

119 FOURTH QUARTER COMPARISON $5,000,000.00

$4,500,000.00

$4,000,000.00

$3,500,000.00

$3,000,000.00

$2,500,000.00

$2,000,000.00

$1,500,000.00

$1,000,000.00

$500,000.00

$0.00 Purchase Orders Top 50 Suppliers Supplier Contracts FY2019 FY2020

120 YEAR TO DATE COMPARISON $30,000,000.00

$25,000,000.00

$20,000,000.00

$15,000,000.00

$10,000,000.00

$5,000,000.00

$0.00 Purchase Orders Top 50 Suppliers Supplier Contracts FY2019 FY2020

121 Palm Beach State College District Board of Trustees Meeting

September 15, 2020 Palm Beach State College District Board of Trustees Meeting

Workday Update and Amendment Items

September 15, 2020

Dr. Ginger L. Pedersen Vice President, Information Services Workday Student Status

Current Workday Student Status – September 2020

• Revamped Support Teams from Workday and Alchemy • Blockers being resolved • Meeting with Workday Student Development Team • End to End testing underway – concludes in October • User Experience Testing in November

2021

January – Move to production, system synchronizations occur through August, students start applying for Fall 2021 in Workday

124 Updated Workday Student Deployment Schedule

2020 2021

125 Workday Amendment Items

• Two items are presented for review:

• The due date for the next Workday Student payment ($599,000) was deferred from December 14, 2020 to July 14, 2021.

• A zero-dollar change order to change the end date for delivery assurance and extend it to August 31, 2021.

126 Questions?

127 Palm Beach State College District Board of Trustees Meeting

September 15, 2020