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Palm Beach State College District Board of Trustees Meeting

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Palm Beach State College District Board of Trustees Meeting Palm Beach State College District Board of Trustees Meeting August 10, 2021 Palm Beach State College District Board of Trustees Meeting Enrollment Update Dr. Peter Barbatis Vice President of Student Services and Enrollment Management August 10, 2021 Summer 2021 Registration Unduplicated Summer Headcount Credit/Prep/EPI/PSAV as of end of term (2021 as of 08/09/21) 25,000 -1.1% +3.08% -15.5% 20,000 20,744 20,352 20,123 17,520 15,000 10,000 5,000 0 2018 2019 2020 2021 Summer FTE Credit/Prep/EPI/PSAV as of end of term (2021 as of 08/09/21) +1.65% +0.5% 4,500 -13.42% 4,000 4,016 4,038 4,105 3,500 3,554 3,000 2,500 2,000 1,500 1,000 500 0 2018 2019 2020 2021 Summer Transient Student Enrollment as of end of term (2021 as of 08/09/21) +1.5% -3.5% 1,200 1,118 1,135 1,095 1,000 -26.7% 800 -32.13% 803 600 400 545 200 0 2017 2018 2019 2020 2021 Summer Online Enrollment as of end of term (2021 as of 08/09/21) +117.55% 20,000 -14.74% 18,000 19,408 16,000 16,548 14,000 12,000 +7.35% 10,000 8,000 8,921 8,310 6,000 4,000 2,000 0 2018 2019 2020 2021 Summer Online FTE as of end of term (2021 as of 08/09/21) +186.46% 4,500 -14.54% 4,000 4,105 3,500 3,508 3,000 2,500 +12.13% 2,000 1,500 1,433 1,000 1,278 500 0 2018 2019 2020 2021 Summer Dual Enrolled/Early Admission Enrollment as of end of term (2021 as of 08/09/21) +8.5% 2,000 +5.1% +7.9% +21.5% 1,800 1,893 -19.1% 1,600 1,744 1,659 1,400 1,538 1,518 1,200 1,000 800 600 400 200 0 2017 2018 2019 2020 2021 Fall 2021 Tentative Enrollment Fall 2021 Delivery Mode (2021 as of 08/09/21) Fall 2021 FCS Comparison College Enrollment Update Broward College ↓ 17% College of Central Florida ↓ 12% Daytona State College ↓ 8% Eastern Florida State College ↓ 9% Florida Southwestern State College ↓ 2.3% Gulf Coast State College ↑ 3% Hillsborough Community College ↓ 5.6% Indian River State College even Lake-Sumter State College ↑ 9% Miami Dade College ↓ .8% North Florida College ↑ 15% Northwest Florida State College ↓ 14% Palm Beach State College ↓ 19% Pensacola State College ↓ 5% Polk State College ↓ 8.8% Santa Fe College ↓ 5% Seminole State College of Florida ↓ 16% South Florida State College ↑ 2.6% St. Johns River State College ↑ 6% PY vs.↓ 19% 2019 St. Petersburg College ↓ 9% State College of Florida, Manatee ↓ 13% Tallahassee Community College ↓ 2% The College of the Florida Keys even w/ PY Valencia College ↓ 7% Fall 2021 Enrollment Initiatives – New Students PBSC Admissions & Application Assistance – High School Checkout Visits - Palm Beach Lakes, Every Week; Monday – Thursday (virtual) Lake Worth (2), Boynton Beach HS (ipods, hotspots) Parent Night – “What You Need to Know” – Every other Thursday (virtual) Direct email marketing to lists of Palm Beach County Seniors and prospects from the web Transfer to Palm Beach State – Every other inquiries Thursday (virtual) Social Media campaigns – Admissions Instagram; High School Senior Nights – Every Wednesday – tagged to all high schools’ social media $500 Scholarship given each session (virtual – ended in May) Ads in Five High School newsletters targeted to parents Fall College Virtual Fairs (ended May) RAVE text and email campaigns to currently High School Checkout Visits - Palm Beach Lakes, enrolled and new applicants (registration, Lake Worth (2), Boynton Beach HS (ipods, events, new student orientation, financial aid hotspots) workshops, etc.) New Student Orientation - Daily welcome and outreach Fall 2021 Enrollment Initiatives – New Students 2021 Enrollment Initiatives – New Students Fall 2021 Enrollment Initiatives – Continuing Students Ecard marketing to approximately SAP run in Workday – Reduced # of 81,000 students eligible to register for students who failed SAP fall Removed all Onboarding Holds in Ongoing Rave campaigns to students registration who “stopped-out” during pandemic semesters, & all eligible to register Spring grades and summer registrations now in Workday; Summer B $1000 CARES grants automatically registrations now being loaded applied to all Fall students Reminders to students with “Saved Efforts to bring campuses “back to Schedules” but no registration (approx. life” for increased student interaction 2280 students) Instruction delivery mode options; Payment Plan link to all registered remote, live-online, in-person, hybrid students Fall 2021 Enrollment Initiatives for Continuing Students DISCUSSION Palm Beach State College District Board of Trustees Meeting August 10, 2021 Palm Beach State College District Board of Trustees Meeting Panther Strong 2023 Update Dave Weber Planning, Research and Effectiveness August 10, 2021 21 22 23 Panther Strong 2023 Update 24 25 End-Year Progress Report – 2020-2021 The results The impact of End Year appear to be Continuing Mid No In results is Tactic Progress Completed positively to the Next Year Progress Progress unknown or not Report impacting College Fiscal Year yet evident outcomes Accelerate Completion Career Pathway Maps On Path – Off Path Triggers Credentialing Infrastructure Achieve a Healthy and Diverse Culture Multi-tiered Cultural Competencies Equity Scorecard Grow Enrollment and Retention Disparities Graduation Rates Black Male Increase Student Engagement 26 End-Year Progress Report – 2020-2021 The results The impact of End Year appear to be Continuing to Mid No In results is Tactic Progress Completed positively the Next Year Progress Progress unknown or not Report impacting College Fiscal Year yet evident outcomes Build Learning Environments Innovative Learning Spaces Virtual Lab Spaces Connect to Community Customer Relationship Marketing Software Marketing Campaigns Escalate Continuous Improvement 4DX Methodology Data Literacy – Data Informed and Insightful 27 End-Year Progress Report – 2020-2021 The results The impact of End Year appear to be Continuing to Mid No In results is Tactic Progress Completed positively the Next Year Progress Progress unknown or not Report impacting College Fiscal Year yet evident outcomes Evaluate and Align Offering Academic Progress Review Grow Talent Total Score – Greatest College Workforce Training – Best Practices Maximize Resources ERP System Multi-Year Energy Conservation 28 Panther Strong 2023 – Year 3 Achievements 1. Grow Enrollment/Escalate Continuous Improvement 5. Evaluate and Align Offerings: Recommended revisions to and Accelerate Completion: The Loss Momentum the academic program review process, cycle, and measures project is a collaborative effort of three Strategy Teams to improve program quality, align programs to College and to reimagine the PBSC Student Experience and to Community needs, and inform prioritization processes. make improvements to College processes. 6. Accelerate Completion: Established career pathway maps 2. Escalate Continuous Improvement: Created the Data supporting efforts with the Florida Pathways Institute and Literacy Program. The goal is to establish a program accelerate completion strategy to increase student providing all faculty and staff with the skills to read, completion rates. work with, analyze and argue with data. 7. Grow Enrollment and Retention: Customized email 3. Achieving a Healthy and Diverse Culture: Built an communications and outreach calls to students who Equity Scorecard providing insights will lead to identify as Black males and are in the 75%-90% degree improved retention and student success. completion range; specifically, to encourage students to take 1-2 more courses or take CLEP exams to accelerate Produced videos and 4. Connect to Community: their completion. Response rates vary, but students who conducted marketing campaigns to strengthen the respond go from 75% and 90% to term graduates. brand of the College and increase student retention. 8. Maximize Resources: The College utilized its enhanced ERP system, Workday to provide improved program outcome data enabling better program net revenue reviews to consider in its future course offerings. 30 Performance: Some Additional Notes • Almost half of the decline in part-time students from Fall 2019 to Fall 2020 was in first-time-in- college part-time students. • While fall-to-fall retention of Fall 2019 part-time FTIC students was down four points, the retention of full-time FTIC students was down only one point. • Furthermore, the retention of female students, which make up about 60% of Palm Beach State's students, was down only one point. • The size of the full-time FTIC cohort, which is used for measuring the College's completion rate, actually increased by about 5% in Fall 2020. • Fall 2020-to-Summer 2021 reenrollment of part-time students, which make up about 70% of the College's students, is up about half a point. • Fall-to-summer retention of part-time FTIC students is up more than one point, which may indicate that the college is starting to turn the corner on part-time retention losses. Palm Beach State College District Board of Trustees Meeting August 10, 2021 Palm Beach State College District Board of Trustees Meeting Cybersecurity Update Ken Libutti Chief Information Officer August 10, 2021 Today’s Cybersecurity Overview • Current State • Future State • Gap • Recommendations • Q & A 34 Current State Current Operations • Security Committees • Campus Firewalls • Data Owners • Threat Intelligence & Alerts • Data Loss Prevention • Security Awareness Training • Email Security • Privileged Access Management • Risk Assessment • Vulnerability Management • Electronic Door Locks • Security Operations Center • Endpoint Threat/Detection 35 Current State Audit & Compliance • Financial-Aid Audit • The Gramm-Leach-Bliley Act (GLBA) • IT Assessment
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