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City of South Miami Proposed Capital and Operating Budget Fiscal Year 2017-2018

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City of South Miami Proposed Capital and Operating Budget Fiscal Year 2017-2018 CITY OF SOUTH MIAMI PROPOSED CAPITAL AND OPERATING BUDGET FISCAL YEAR 2017-2018 Dante Fascell Park COMMISSION – MANAGER FORM OF GOVERNMENT LIST OF PRINCIPAL OFFICIALS ELECTED OFFICIALS Mayor Vice Mayor Philip K. Stoddard, Ph.D. Bob Welsh Commissioner Commissioner Commissioner Walter A. Harris Josh Liebman Gabriel Edmond CHARTERED OFFICIALS City Clerk City Manager City Attorney Maria M. Menendez, CMC, FCRM Steven Alexander Thomas Pepe, Esq. The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of South Miami, Florida for its annual budget for the fiscal year beginning October 1, 2016. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS CITY MANAGER’S BUDGET MESSAGE_________________________________________ ii FY 2016-17 CITYWIDE ACCOMPLISHMENTS ___________________________________ 1 ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2017 _______________________ 24 CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2017-18 ______________ 54 GENERAL FUND SUMMARY _____________________________________________ 57 GUIDE FOR READERS ____________________________________________________ 59 ANNUAL BUDGET PROCEDURES ___________________________________________ 61 BUDGET SCHEDULE ___________________________________________________ 65 FINANCIAL AND BUDGETARY POLICIES ___________________________________ 67 FUND STRUCTURE ______________________________________________________ 77 FUND OVERVIEW _____________________________________________________ 78 FUND EXPENDITURES__________________________________________________ 81 GOVERNMENT _________________________________________________________ 85 CITY HISTORY ________________________________________________________ 88 COMPREHENSIVE PLANNING ____________________________________________ 90 CITY OVERVIEW ______________________________________________________ 93 CITY OF SOUTH MIAMI ORGANIZATIONAL CHART__________________________ 94 POSITIONS BY DEPARTMENT/DIVISION ____________________________________ 95 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN ____________________________ 100 GENERAL FUND BUDGET ________________________________________________ 115 FY 2017-2018 GENERAL FUND REVENUES _________________________________ 116 REVENUE PROJECTION RATIONALE _____________________________________ 118 DEPARTMENTAL EXPENSE RATIONALE ___________________________________ 131 CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS _____________________ 136 MAYOR AND CITY COMMISSION ______________________________________ 137 CITY CLERK’S OFFICE _______________________________________________ 139 CITY ATTORNEY’S OFFICE ___________________________________________ 142 CITY MANAGER’S OFFICE ____________________________________________ 145 PERSONNEL DIVISION _____________________________________________ 149 CODE ENFORCEMENT DIVISION ____________________________________ 153 FINANCE DEPARTMENT _____________________________________________ 157 INFORMATION TECHNOLOGY DIVISION (ITD) _________________________ 161 PROCUREMENT DIVISION __________________________________________ 163 BUILDING DEPARTMENT ____________________________________________ 167 PLANNING AND ZONING DEPARTMENT _______________________________ 171 PUBLIC WORKS DEPARTMENT ________________________________________ 175 PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 177 PUBLIC WORKS BUILDING MAINTENANCE DIVISION ____________________ 180 PUBLIC WORKS SOLID WASTE DIVISION ______________________________ 183 PUBLIC WORKS STREETS AND LANDSCAPING DIVISION _________________ 186 PUBLIC WORKS MOTOR POOL DIVISION _____________________________ 190 PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION __________ 193 POLICE DEPARTMENT _______________________________________________ 198 PARKS AND RECREATION DEPARTMENT _______________________________ 205 GIBSON-BETHEL COMMUNITY CENTER _______________________________ 211 PARKS LANDSCAPING DIVISION _____________________________________ 214 COMMUNITY POOL ______________________________________________ 218 TENNIS _________________________________________________________ 222 NON-DEPARTMENTAL ______________________________________________ 225 SPECIAL REVENUE FUNDS _______________________________________________ 227 STORMWATER DRAIN TRUST FUND _____________________________________ 228 LOCAL OPTION GAS TAX TRUST FUND __________________________________ 232 HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 235 PARKS AND RECREATION FACILITIES IMPACT FEE FUND _____________________ 237 TREE TRUST FUND ___________________________________________________ 239 PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 241 REVENUE STABILIZATION FUND ________________________________________ 245 GRANT MATCH RESERVE FUND _________________________________________ 246 INSURANCE RESERVE FUND ____________________________________________ 247 TAX EQUALIZATION RESERVE FUND ____________________________________ 248 BUILDING CAPITAL RESERVE FUND ______________________________________ 249 CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND ____ 250 OTHER FUNDS ________________________________________________________ 252 DEBT SERVICE FUND __________________________________________________ 253 CAPITAL IMPROVEMENT PROGRAM FUND ________________________________ 261 EMERGENCY RESERVE FUND ___________________________________________ 265 STATE FORFEITURE FUND _____________________________________________ 266 FEDERAL FORFEITURE FUND ___________________________________________ 267 GLOSSARY ____________________________________________________________ 270 ACKNOWLEDGMENT This document was prepared by a team of City staff members who worked very enthusiastically, with pride and dedication, to provide a meaningful and useful document for the benefit of the citizens, the business community, and the City of South Miami organization. The following individuals are recognized for their significant contribution in the budget process: Budget and Finance Committee Members Maximo Monterrey, Chairman Mark Diaz Sid Kaskey Daniel Montana Deltravis Williams The following individuals are recognized for their significant contribution in the preparation of this document: Alfredo Riverol, Chief Financial Officer Maria Virguez, Chief Administrative Officer Michelle Caloca, Senior Accountant Carolina Sola, Junior Accountant Jaclyn Cuesta, Junior Accountant Frank Gorrin, Office Support Cover Photo taken by Rachel Cata of the Personnel Division MANAGEMENT TEAM DEPUTY CITY MANAGER CHIEF FINANCIAL OFFICER Shari Kamali (2014) Alfredo Riverol, CPA CGFM, CGMA, CRFAC (2010) PLANNING AND ZONING DIRECTOR CHIEF ADMINISTRATIVE OFFICER Jane K Tompkins (2016) Maria Virguez (2000) PUBLIC WORKS DIRECTOR CHIEF PROCUREMENT OFFICER Vacant Steven Kulick, C.P.M. (2011) POLICE CHIEF PARKS AND RECREATION DIRECTOR Rene Landa (2013) Quentin Pough (2014) BUILDING DIRECTOR Victor Citarella, PE (2008) CITY OF SOUTH MIAMI BUDGET FY 2017-2018 i CITY MANAGER’S BUDGET MESSAGE July 18, 2017 Honorable Mayor Philip Stoddard Honorable Vice Mayor Bob Welsh Commissioners Edmond, Liebman and Harris Citizens of the City of South Miami PROPOSED Capital and Operating Budget for Fiscal Year 2017/2018 Dear Mayor, Vice Mayor, Commissioners, and Citizens: In accordance with Article IV, Section 2 of the City Charter, I respectfully submit to you the Proposed FY 2017/18 Operating and Capital Budget for the fiscal year beginning October 1, 2017, and ending September 30, 2018. The Proposed FY 2017-18 Budget was prepared with no tax rate increase, using the millage rate of 4.3000. The purpose of this letter is to provide the Commission with an overview of the budget for Fiscal Year 2017-18. BUDGET PREPARATION The adopted budget provides a continuation of the core FY 2016-17 budget as the base for the budget for FY 2017-18 and the following budget indicates existing and new funding levels and priorities. The FY 2017-18 Budget as presented here is based on the adopted millage rate of 4.3000. The value of the certified tax roll for FY 2017-18 was released by the County on June 30, and was approximately 6% higher than the prior year. Although it represents a slight increase in revenues, it is more importantly an indication that the real estate market and values and, therefore, potentially our entire economy may be continuing a rebound. CITY OF SOUTH MIAMI BUDGET FY 2017-2018 ii As we are witnessing, the country, and more specifically Miami-Dade County, continues to slowly extract itself from a very difficult and damaging economic period. Property values, foreclosure rates, and unemployment rates have begun to improve. Accordingly, this budget process was a difficult one, as people are once again demanding more from their governments, but the revenues have not yet reached a level to give us the ability to provide the level of services they deserve. SIGNIFICANT EVENTS THIS FISCAL YEAR This year the Parks and Recreation Department hosted the City of South Miami’s 90th Anniversary Celebration series. The series consisted of an Evening Reception, Historic Bike Tour, Sunset Celebration and ending with the Annual Fourth of July Celebration. The Evening Reception, held on Friday,
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