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EAST HANNINGFIELD PARISH COUNCIL Clerk to the Council: Mrs

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EAST HANNINGFIELD PARISH COUNCIL Clerk to the Council: Mrs EAST HANNINGFIELD PARISH COUNCIL Clerk to the Council: Mrs. K. Plumridge, 2 Clinton Close, East Hanningfield CM3 8AZ Tel: 01245 400628 Email: [email protected] 21st. July 2020 To Members of the Parish Council Sir/Madam, You are hereby summoned to the ANNUAL MEETING OF THE PARISH COUNCIL to be held in the SMALL HALL at the VILLAGE HALL on MONDAY the TWENTY SEVENTH day of JULY 2020 at 8 pm. Signed: K. Plumridge, Clerk to the Council COUNCILLORS & MEMBERS OF THE PUBLIC ARE ADVISED THAT THEY SHOULD WEAR A MASK OR FACE COVERING WHEN ATTENDING THE MEETING AND SHOULD PRACTISE SOCIAL DISTANCING. PLEASE USE THE HAND SANITISER TO THE RIGHT OF THE MAIN DOOR BEFORE COMING INTO THE SMALL HALL THERE WILL BE NO PAPER COPIES OF AGENDA OR MINUTES AVAILABLE AT THE MEETING BUSINESS TO BE DONE 1. APOLOGIES FOR ABSENCE. 2. DECLARATION OF INTEREST All Members are reminded that they must disclose any interests they know they have in items of business on the meeting’s agenda and that they must do so at this point on the agenda or as soon as they become aware of the interest. They are also obliged to notify the Monitoring Officer of the interest within 28 days of the meeting, if they have not previously notified her about it. East Hanningfield Parish Council Meeting Agenda Cllrs. Draper and Applegate declare interests in Item 6 Planning Applications. 3. MINUTES OF THE PREVIOUS MEETING. To be amended if inaccurate and signed by the Chairman as a true record of the Meeting held on 27th. February 2020. PUBLIC QUESTION TIME The Meeting will adjourn for questions from members of the public. At this point members of the public will be asked to identify the Agenda Item before which they wish to address the Council, so that the Chairman may adjourn the Meeting before that Agenda Item for public participation. 4. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 27th. FEBRUARY. For information only. Clerk and Councillors to report. (No decisions should be made under this heading) 5. FINANCE. a) To note cheques signed between Meetings (Appendix A) b) To note receipts (Appendix B). c) To note outcome of application for a debit card to be used by the Clerk for internet purchases. d) To note that as requested an account of the CIL receipts as at 31st. March 2020 was sent to the City Council. It stated that as at 31 March 2020 East Hanningfield Parish Council was holding £2,861.01 in S106 receipts and £272.57 in CIL receipts, making a total of £3133.58. Of the S106 monies, £800 was allocated to works to the football pitch and £571.78 to extending the sports wall at the playing field. Since then, £255 has been spent on football pitch levelling. e) To adopt the new NALC Model financial Regulations, as sent out on 19th. May. f) To review the Risk Assessment to ascertain whether it is fit for purpose. g) Payments to be authorised, and receipts noted. 6. PLANNING. a) To note responses sent to planning applications between Meetings (Appendix C). b) To consider planning applications notified including: 20/00002/MAS Land North Of South Woodham Ferrers, Burnham Road, Sth Woodham Ferrers [Stage two masterplan (Around 1,000 new homes plus a school and retail & business premises).] 20/01070/CUPAQ Barn At Highwater Farm Main Road East Hanningfield 2 East Hanningfield Parish Council Meeting Agenda Chelmsford Essex [Determination as to whether the prior approval is required for the proposed change of use from agricultural buildings to 2 dwellings (Class C3). ] c. To note that Chelmsford City Council has published its updated Statement of Community Involvement for consultation. The consultation runs for four weeks from 10.00 am on Tuesday 21 July until 4.00pm on Tuesday 18 August 2020, and to consider a response. 7. HIGHWAY SAFETY MATTERS To note report of fact finding along the Common was been postponed from the February Meeting. 8. HFC/PC LIAISON To receive the report from the Treasurer. Report to follow. 9. CATHERINE CLOSE PLAY AREA To note the findings of the annual RoSPA report and action recommended (Appendix D). To note the statement with regard to the continue closure of the play areas in the village (Appendix E). 10. TYE MATTERS To receive report of any Tye matters including condition of willow by the bus shelter and storm damage to bus shelter. Following discussions with the tree officer, PC applied to carry out works on the willows as follows: 2x weeping willows - cut back on a 3-5 year cycle, depending on growth, to prevent possible subsidence to the neighbouring property and to keep the growth clear of the nearby overhead cables. Tree A, (the tree to the south) following storm damage is unbalanced and needs to be pollarded at about 3-4m above ground level, so that it can grow back evenly. Tree B, (the tree to the north) thin back by 30-35% of branches (to previous pruning points) and cut back 1m from overhead cables. A new map has been fitted into the Footpaths noticeboard. 11. NEIGHBOURHOOD WATCH & COMMUNITY SPEEDWATCH To note recent crime incidents & Neighbourhood Watch meeting dates: Report to follow. 12. DATES FOR NOTE To note the Easter Play in the Park was cancelled. Summer Play in the Park is booked for 11th & 25th August, morning and afternoon, with an inflatable assault course all day on 11th. 13. MATTERS FOR REPORT This is an opportunity for councillors to report matters of interest and to suggest items for future Agendas. (It is not Any Other Business). 3 East Hanningfield Parish Council Meeting Agenda APPENDIX A PAYMENTS TO NOTE DATE TO NET £ VAT £ TOTAL £ EXPLANATION POWER 26/3/20 Graphic 750.00 Print spring News Impressions (49) 102590 26/3/20 Hanna's Field 14.50 Rent Feb Meeting LGA 1972 S111 Charity (50) 102591 26/3/20 K. Plumridge (p11) 967.73 1046.65 Feb salary LGA 1972 S112 102592 18.01 Office All. Expenses 30.24 B/band & phone 30.06 Reimbursements-News 0.61 Reimbursements-Post 26/3/20 HM Revenue & 138.41 Tax & NI for Jan- LGA 1972 S112 Customs (51) Mar 102593 1/4/20 EALC dated (1) 330.79 Annual LGA 1972 S111 102594 subscription 2020/21 23/4/20 D.Wallace (2) 42.00 238.00 Mow Tye x 1 LG(MP)A 1976 102595 32.00 Strim Tye x 1 OSA 1906 S10 15.00 Mow Chyd x 1 8.00 Strim Island x 1 60.00 Mow H's Field x 1 22.00 CC Play Area x 1 45.00 Strimchyd x 1 8.00 Strim Scarles x 1 6.00 Mow O/Forge x 1 23/4/20 K Heard (3) 102596 60.00 Strim graves area LGA 1972 S214(6) 23/4/20 K. Plumridge (p11) 945.48 1035.67 April salary LGA 1972 S112 102597 18.01 Office All. Expenses 30.24 B/band & phone 4.89 Reimbursements - office 37.05 Reimbursements-Post 28/5/20 D.Wallace (4) 84.00 405.00 Mow Tye x 2 LG(MP)A 1976 102598 32.00 Strim Tye x 1 OSA 1906 S10 30.00 Mow Chyd x 2 16.00 Strim Island x 2 120.00 Mow H's Field x 2 44.00 CC Play Area x 2 65.00 Strimchyd x 1/2 8.00 Strim Scarles x 1 4 East Hanningfield Parish Council Meeting Agenda 6.00 Mow O/Forge x 1 28/5/20 NALC (5) 102599 17.00 LCR subs 28/5/20 K Heard (6) 45.00 Strim graves area LGA 1972 102600 S214(6) 28/5/20 Zurich Municipal 409.06 Insurance premium (7) 102601 28/5/20 K. Plumridge 945.48 996.38 May salary LGA 1972 S112 (p11) 102602 18.01 Office All. Expenses 30.24 B/band & phone 2.00 Reimbursements - office 0.65 Reimbursements-Post 25/6/20 D.Wallace (8) 84.00 413.00 Mow Tye x 2 LG(MP)A 1976 102603 32.00 Strim Tye x 1 OSA 1906 S10 30.00 Mow Chyd x 2 16.00 Strim Island x 2 120.00 Mow H's Field x 2 44.00 CC Play Area x 2 65.00 Strimchyd x 1/2 8.00 Strim Scarles x 1 6.00 Mow O/Forge x 1 8.00 Strim PRW by O/F 25/6/20 K Heard (9) 102604 45.00 Strim graves area LGA 1972 S214(6) 25/6/20 Playsafety Ltd (10) 75.50 15.10 90.60 Annual RoSPA LGA 1972 S111 102605 inspection 25/6/20 K. Plumridge 945.98 1190.66 June salary LGA 1972 S112 (p11) 102606 18.01 Office All. Expenses 30.24 B/band & phone 16.44 Reimbursements - office (Invoice 11) 179.99 2yr McAfee protection 25/6/20 HMRC (12) 102607 88.59 NI April-June LGA 1972 S112 25/6/20 Rural Community 60.50 12.10 72.60 Annual LGA 1972 S111 Council of Essex membership fee (13) 102608 APPENDIX B RECEIPTS TO NOTE DATE FROM TO ACCOUNT AMOUNT EXPLANATION 20/4/2020 Chelmsford City Current 17,851.50 First half of Precept 2020-21 Council 5 East Hanningfield Parish Council Meeting Agenda 7/5/2020 Chelmsford City Current 266.31 CIL receipt Council 15/5/2020 S. Hambling Current 1.00 Allotment rent 2020-21 8/6/2020 Barclays Deposit 2.88 Interest 2 March-7 June 2/7/2020 Underhill Current 17.00 EH News receipt 8/7/2020 Billericay Fuel Current 42.00 EH News receipt Services Ltd Legs Tums & Current 14.00 EH News receipt Bums APPENDIX C RESPONSES SENT TO PLANNING APPLICATIONS 19/01084/FUL Land East Of The Pumping Station Old Church Road East Hanningfield Chelmsford [Construction of new dwelling, barn and 2 stables.] The Parish Council objects to the proposed development of this site in the Open Countryside outside the Defined Settlement Boundary, and has seen no justification for the granting of this application in contravention of policy.
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