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Redenhall with Harleston Town Council Clerk: Mrs

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Redenhall with Harleston Town Council Clerk: Mrs Redenhall with Harleston Town Council Clerk: Mrs. L. Ling Chairman: Mrs F. Bickley Minutes of a meeting of Redenhall with Harleston Town Council Held at Harleston Leisure Centre On Wednesday 19th June 2019 Present: Councillors – Frances Bickley (Chair), Adrian Brownsea, Martyn Dutfield, Sue Kuzmic, Carolyn Malinowski, and Tom Whatling (who arrived during item 8) Also, Present: Lynda Ling (Clerk), Rosie Riches (Office Assistant) and Zoe Moyse. 2. To receive and accept apologies from members unable to attend – Apologies were received and accepted from Cllrs Betts, Broughton and Graham, also CC M. Wilby and DC J. Savage 3. Declarations of pecuniary and other interests – None 4. To consider co-opting candidates who have come forward in response to the casual vacancies on the Council and, if appropriate, to appoint councillors by co-option. If appointments are made, the new councillors if present, should then sign the Declaration of Acceptance of Office – Zoe Moyse was asked by Cllr Brownsea why she did not apply earlier when the vacancies were published as this has been an election year, Zoe replied that she had seen it advertised but let it slip her mind then assumed that all of the places were taken until enquiring and being advised that it was still possible. Cllr Brownsea enquired about Zoe’s involvement with Harleston’s Future to which she answered that she was not as involved at this time as she had been in the past. Cllr Malinowski asked if commitment was an issue as Zoe had asked what expectations of committees are, Zoe stated that she is able to manage time as needed and the Town Council would take precedence. A discussion ensued regarding Zoe’s duties as a school governor. Cllr Brownsea added that there is a requirement to attend one meeting every 6 months, regular attendance is required however for the meetings to remain quorate. Cllr Kuzmic asked what elements of the council appealed, Zoe replied that she would like to sit in as an observer to be able to better decide. Agreement to co-opt was proposed Cllr Brownsea, seconded Cllr Dutfield. ALL AGREED 5. Approval of minutes of the last Town Council meeting, and note the draft minutes of committees • Town Council Meeting of 15th May • Amenities Committee Wednesday 5th June 2019 • Leisure Centre Management Committee Monday 3rd June 2019 • Finance Committee Tuesday 11th June 2019 Proposed by Cllr Brownsea, seconded Cllr Dutfield ALL AGREED 6. Matters arising from previous minutes – Cllr Malinowski item 9 – investing money for higher interest, would like this to be added to the next finance agenda. 9 7. Reports • Police – During the last month 3 cases of arson have been dealt with, 1 ASB, 5 cases of criminal damage and 4 domestic incidents.1 hate incident and 1 of race or religious aggravated fear. 4 x public fear, alarm or distress, 1 x robbery and 1 theft of a motor vehicle. Person arrested in the Pulham St Mary and charged with a firearms offence, vehicle stopped near Harleston Primary School with no MOT or insurance, driver was reported for these offences and the vehicle seized. Neighbourhood Priorities are currently: Speeding, Drugs and Vehicle ASB. • District Councilor report - None • County Councilor report – Congratulations to Harleston Town Football Club for their achievements this season. Andrew Proctor has been re-elected leader of the council for the next 12 months. Chairman of the council is Harry Humphrey from West Norfolk; the Vice Chairman is Keith Kiddie from Diss. Calls for Norfolk to get better at composting with cut price bins available to order. Recent visit with Harleston’s Business forum to Flint Vineyard at Earsham was very enjoyable and good luck in their business venture. Next surgery is at HIP on Sat 29th June at 10am. • Chairman’s report - Cllr Bickley attended a ceremony at the war memorial on Thursday 6th June to commemorate the 75th Anniversary of the DD landings, following the ceremony the WW1 tablecloth was unveiled in the King Georges Hall. Congratulations to Harleston Round Table raising around £5000 for local good causes with their Beer Festival, unfortunately there were a few incidents and our maintenance staff cleaned up over 30 smashed glasses near to the War Memorial on Sunday morning along with broken glass in other areas of the town centre, Cllr Bickley has written to the Round Table. • Councilor reports (for information only) - Cllr Dutfield reported that he had attended the Beer Festival and expected to pay £3.00 a pint for beer as advertised in the Grapevine, when in fact there was a £10 charge for 2 pints and a glass, this was clearly not what was advertised. Cllr Bickley advised there is to be a full de-brief between Robin Twigge and the Round Table at the end of June. • Cllr Brownsea would have liked to see matters arising from the Town Meeting on tonight’s agenda. One of the presentations at the Town Meeting was by the Foodbank, the town council gives financial help to distribute the boxes but it now feels like we are locked into helping with this and it should be down to the powers that be as it’s not tackling the real problem. Despite the Historical Society being informed that the town council would not continue with its support, no permanent home has been found for the Fire Engine and the renovation has not been completed. Cllr Kuzmic thought that the Historical Society should be invited to attend a meeting of the Amenities committee to fully explain their position. Cllr Brownsea commented that it would appear that the WW1 tablecloth would not remain in Harleston, following the grant given by the council, very little publicity was given to the Town Council. Cllr Dutfield stated that there is a great deal of gratitude towards the Town Council in support of the tablecloth. Cllr Brownsea commented that with regard to the Football Club, blame for relegation has been laid clearly at the Town Council when this was not the case. Cllr Brownsea also noted that South Norfolk Council has given £9million to Diss Leisure Centre. Cllr Moyse commented that there is a definite need for the Foodbank as is evident through Primary School work. Cllr Dutfield asked for clarification on how long the council had been supporting the foodbank to which Cllr Bickley responded 4 years. Cllr Malinowski; A meeting about the 400th anniversary of the Mayflower, plans for celebrations are underway, a lot of American people are coming on a tour to include Harleston. A meeting has been organized to be held on 1st July in connection with this. An idea has been put forward to hold a street party on the 8th May 2020 which will be a weekend of celebrations to commemorate V.E. day across the country. 10 • Clerk’s report (for information only) – A meeting of Harleston’s Future was held on Monday evening as a mopping up session of the Antiques Fair and Street Party the previous day, there had been issues with parking which was discussed and will be given serious thought to avoid the same situation occurring next year. Harleston’s Future have formally asked permission to use the Market Place on Saturday 5th October for the Food Festival and again on Saturday 30th November for the Christmas event. Cllrs confirmed they were happy for these events to go ahead. 8. Governance • Resolution to agree the internal Auditors report for 2018/19 and any actions as recommended by the Finance Committee. Proposed Cllr Brownsea, seconded Cllr Kuzmic ALL AGREED • Resolution to agree the year end accounts as recommended by the Finance Committee. Proposed Cllr Brownsea, seconded Cllr Kuzmic • Resolution to agree sections 1 & 2 of the annual return as recommended by the Finance Committee. This was read out by Cllr Bickley, Proposed by Cllr Kuzmic, seconded Cllr Dutfield ALL AGREED • Resolution to appoint councilors on committees - Finance – Cllrs Bickley, Betts, Brownsea, Graham, Kuzmic and Malinowski. Standby - Cllrs Dutfield, Moyse and Whatling Leisure Centre Management – Cllrs Whatling, Bickley, Dutfield, Kuzmic, Malinowski Standby - Cllrs Brownsea and Moyse Amenities – Cllrs Betts, Broughton, Brownsea, Graham and Whatling. Standby - Cllrs Kuzmic and Moyse People, Health, Safety and Wellbeing – Cllrs Kuzmic, Betts, Bickley and Malinowski. Standby - Cllrs Moyse and Whatling Planning and Development – Cllrs Betts, Dutfield, Kuzmic and Graham. Standby - Cllrs Malinowski and Whatling Governance and Standards – This committee is made up from the Chairman of all other committees. Agreement to the above was proposed Cllr Kuzmic, seconded Cllr Whatling ALL AGREED • Resolution to agree representation on external bodies – HIP – Cllr Malinowski Exchange II - TBC Harleston Future – Cllr Malinowski Harleston & District Business Forum – Cllr Bickley. Agreement to the above was proposed by Cllr Kuzmic, seconded Cllr Whatling ALL AGREED 9. Finance • Approval of items of expenditure invoiced since the last meeting – Payments made since the last meeting Town Council £11,398.87. Leisure Centre Management Committee £3,126.53 BACS payments for Town Council £25,218.81, Leisure Centre Management Committee £1,830.24, cheques for Town Council £721.32 - Peter Brighton & petty cash milk, postagE and plants. Leisure Centre Management Committee, Peter Brighton - £341.55 Agreement proposed Cllr Brownsea, seconded Cllr Kuzmic ALL AGREED • Discussion on the use of reserves as recommended by the Finance Committee for resurfacing works around play equipment and repair of BMX track. Proposed Cllr Kuzmic, seconded Cllr Whatling ALL AGREED 11 • Discussion on the use of reserves and current budget for replacement LED lanterns for streetlighting and possible funding to replace remainder of lanterns with LED’s Cllr Brownsea suggested getting the councils agreement to replace 40 LED’s on top of the 16 already replaced, thus spending the full budget for this year and the reserves, with the proposal that Finance committee look at the second part Proposed Cllr Whatling, seconded Cllr Dutfield ALL AGREED • Resolution to agree renewing the parish insurance as recommended by the Finance Committee It was agreed to go with the 3-year term adding an extra £12.24 per year to change the personal accident cover to salary-based employees.
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