AdEPT Education

Google for Education The complete collection of services for schools

AdEPT.CO.UK Contents

What is for Education 3

Google Workspace for Education 4

Get set-up 5

Editions 6

Support & Training 9

Case Study 10

Chromebooks 12

Additional Services 14

About us 15

Contact 16

2 AdEPT — AdEPT.CO.UK What is Google for Education

What is Google for Education?

Google for Education is a complete range of incredibly affordable, and sometimes even free software tools and hardware devices designed by Google for use in schools. If deployed and used correctly, they will ena- ble teachers to challenge their students with flexible, secure, and easy-to-use tools that empower learning while helping to minimise and digitalise the busy workload of your staff.

Easy to use

Simple to deploy and manage education tools that all have an intuitive user interface. They are easy-to-use and let individuals confidently access everything they need in one place.

Built for collaboration

Educators and learners can collaborate meaningfully, from one-on-one instruction to working in groups.

Flexible and scalable

The tools are built for the people who use them: learners, educators, staff, IT admins and families. They empower your entire school community with solutions that can flex and adapt to different needs.

Secure by design

With advanced multi-layer security built-in, the tools are designed to help keep schools and learners protected from the evolving digital threats, whilst meeting rigorous privacy and compliance education standards.

3 AdEPT — Google for Education AdEPT.CO.UK for Education

Google Workspace for Education

Google Workspace for Education is a suite of best-in class productivity tools, used by over 170 million educators and learners worldwide. These tools are built for teaching and learning and are used to create, collaborate, and communicate. They are simple, secure, helpful and give educators more time to help learners thrive.

The range of school transforming core tools, and much more, include:

• Classroom – create, review and organise homework, as well as communicate directly with students.

• Meet – connect virtually through secure face-to face virtual lessons.

• & Calendar – school-wide email and calendar systems.

• Drive – store your securely in the cloud and access them at any time from any device.

• Sites – an easy-to use web builder to host course curriculum and unleash students’ creativity.

• Forms – create quizzes and surveys to collect and analyse responses.

• Sheets, Docs and Slides – create spreadsheets, documents and presentations.

• – a digital whiteboard that sparks creativity, collaboration and engagement.

4 AdEPT — Google for Education AdEPT.CO.UK Get set-up

Transform your school with Google Workspace for Education

At AdEPT Education we have vast Google Workspace experience and have set up many hundreds of schools with a platform, including over 230 in response to Covid 19 and the move to remote learning on the Department for Education’s Platform Provisioning Programme.

Despite being easy to use, Google Workspace for Education needs to be set up correctly for the best results. Particularly whilst ensuring the appropriate safeguarding and education best practice configurations are applied. With a Google Workspace for Education set-up service from AdEPT Education you remove the risk of an incorrectly configured platform, the hassle, and the many hours of research required to do it right.

We expertly configure Google Workspace for Education according to the latest education best practices and school’s requirements. Following deployment, we walk through what we have set up and provide some training to get schools started on their Google journey the right way.

Our set-up service includes:

• The set-up of the school’s domain with Google Workspace for Education Fundamentals. • Provisioning user accounts (logins and passwords) for staff and students. • Creating class groups in . • Turning off certain services for student users. • Configuring default retention policies in Google Vault. • Provisioning a portal in with links to the apps and resources for staff and students. • Setting a baseline configuration for user settings policies and apps in line with Google and education best practices. • A 2-hour training session. • A handover document that details what has been set up, and further resources to help get started.

It is our firm belief that a properly deployed Google Workspace for Education platform will be of huge benefit to your school, allowing you to run essential aspects of your day-to-day, and communicate, teach and learn wherever your staff, students and administrators are based. Please contact us to get started today.

5 AdEPT — Google for Education AdEPT.CO.UK Editions

Choose the right edition for your school

Google is committed to providing a free suite of tools for schools long-term in the form of Google Workspace for Education Fundamentals (formerly G Suite for Education). However, from April 2021, in order to provide more choice and make it easier to get the most out of Google Workspace for Education, the subscription family evolved to offer more tailored options.

With over 15 years’ experience of creating tools for educators, Google understand that all schools share a need for transformative solutions that help them modernise how they work and learn. Schools’ storage, management, security and compliance needs vary greatly however. Some need more advanced security offerings; others need additional teaching tools; and some need all of the above. Google Workspace for Education now offers you more choice and control to meet your school’s needs with three different upgrade options.

6 AdEPT — Google for Education AdEPT.CO.UK Editions

Editions

Google Workspace for Google Workspace for Education Fundamentals Education Standard

(Formerly known as G Suite for Education) Level up with advanced security, Bring your school community together analytics, and controls to safeguard with a free suite of tools that provides your school community against a flexible and secure foundation constantly evolving cyber threats. for learning, communication and collaboration - all in one place.

Free for schools £2.00/student/year

The essential tools and features Includes everything in Education including: Fundamentals plus:

 Collaborate with others  Proactive security with the Security simultaneously using Classroom, Centre, the Security Investigation Docs, Slides, Sheets, Forms, Tool and the Security Sandbox. Jamboard and more. Prevent, detect, remediate and block threats quickly across your entire  Communicate with staff, students school. and parents from anywhere using and Gmail.  Improve data and insight visibility with advanced audit logs.

 Apply more granular access policies to apps with Context-Aware Access.

Interested in trialling an upgrade?

If you want to experience the powerful capabilities unlocked with an upgrade first-hand, we can enable a free no-obligation trial of Education Plus, Education Standard or the Teaching and Learning Upgrade for your school. The trial will last 60 days and grant 50 user licenses to use during this time. Please contact us to get this set up.

7 AdEPT — Google for Education AdEPT.CO.UK Editions

Editions

Teaching and Learning Google Workspace Upgrade for Education Plus

(Formerly known as G Suite Enterprise for Education)

Empower teachers with enhanced The ultimate comprehensive solution video communication, enriched class incorporating advanced security and experiences, and academic integrity analytics, enhanced teaching and tools. learning tools, and more.

£2.25/staff/month £3.20/student/year

Includes everything in Education Includes everything in Education Fundamentals plus: Standard and the Teaching and Learning upgrade plus:  Premium Google Meet features including meetings with up  Personalised Cloud Search for your to 250 participants, in-domain live school making information accessible streaming, polling and Q&A, Breakout and easy to find. rooms and attendance tracking.  Utilise Approvals for important  Unlimited originality reports documents. including peer to peer comparison.  Gain extra cloud storage for your school.

Due to our Google partnership and wealth of experience working with schools, we are well placed to assist with finding the right Google Workspace for Education edition for your school. With three different upgrade options available, and the option of using some editions in conjunction with each other, there is a solution to fulfil your school’s specific needs. For many schools, the tools offered within Education Fundamentals are enough to facilitate learning and collaborating anywhere. However, if you would like to discuss upgrading your platform and how doing so will benefit your school, please do not hesitate to get in contact with our team.

8 AdEPT — Google for Education AdEPT.CO.UK Support & Training

Support for Google Workspace for Education

Our Service Desk is made up of a dedicated team of 1st, 2nd and 3rd line support engineers and technicians that know cloud technologies inside out. Our team supports over 4,000 schools nationwide, including the London Grid for Learning community of schools - Europe’s largest educational WAN.

Subscribers of our Google support service benefit from telephone support, remote support and guidance that is there when you need it, whatever your level of IT expertise.

We offer support for your IT administrators and teaching staff on Google Workspace for Education tools including the Admin Console and Google Classroom. This includes providing support for all versions of Google Workspace for Education and Chrome OS device policies where the relevant licenses have been purchased.

Please get in contact with us to discuss how our dedicated team can support your organisation.

Training & Professional Development

The importance of effective professional development in education is well-known, and it becomes increasingly important when implementing new technology. Having a good understanding of Google for Education tools can greatly improve teaching and learning, and that’s where our expert trainers are here to help.

Whether you are looking for online or in-person training, our range of courses will help to achieve your goals. Our team are experts across all Google tools and drive incredible results through our training packages. If you need something more bespoke, we can also help to create a custom training plan that meets all your specific training and technology implementation needs.

Please get in contact with us to discuss your training requirements.

9 AdEPT — Google for Education AdEPT.CO.UK Case Study

Soho Parish Primary School

Helping one school with the big – and little – things for remote teaching through the Situation pandemic “People often don’t know we’re “As a small school with 140 pupils, here,” said Louise. “We’re the we do a lot of fundraising – for Overview only school in Soho – a small example we raised £150,000 Victorian building, but with a big last year, including £45,000 heart and an even bigger sense of through the Soho Food Feast,” With the Covid-19 pandemic community. We’re right near the added Louise. “We’ve also been affecting every walk of life, many many theatres of the West End fundraising to fill the funding gap schools in the UK looked to and, like the area, we have a strong caused by the pandemic – we do it technology to help them continue leaning towards the arts.” through Crowdfunder.” teaching throughout lockdown – and to connect students and the wider school community. Louise is so impressed with platform and its setup, This was no different for Soho she has one simple piece of advice for other schools Parish Primary School in central considering using Google Workspace for Education: “It’s London, which worked with AdEPT much more useful than email. Do it.” to roll out Google Workspace for Education, taking advantage of the funding available from the Department for Education. For Soho Parish, this meant a To get help with the technical side digital education platform had of remote teaching and learning, What was different for the school to not only help with teaching Louise turned to AdEPT. “We was how seemingly-little features of and learning, it had to work for were already working with them, the platform helped bring normality the school’s wide community and using Google Workspace for to a very abnormal situation, as we and packed schedule too – and Education,” said Louise. “So it felt found out from headteacher Louise complement its big focus on like a no-brainer to put the two Ritchie. mental health and wellbeing. things together to help us through the pandemic.”

“Nothing is ideal at the moment, but what I’ve really valued about working with AdEPT through this is the way the communications are all joined up. I always know I can go to the team and get a real human being, with a straight answer.”

Louise Ritchie Soho Parish Primary School headteacher

10 AdEPT — Google for Education AdEPT.CO.UK Case Study

The solution

The solution

Soho Parish was already using a impressed with how easily pupils Louise is so impressed with number of remote teaching tools, took to the platform. platform and its setup, she has but conscious that lockdown one simple piece of advice for could continue into the new “Tom at AdEPT gave us our other schools considering using academic year, the school decided tutorial and has been on hand for Google Workspace for Education: to sign up for Google Workspace support round the clock,” said “It’s much more useful than email. for Education in preparation for Louise. “And it really is about Do it.” September. the little things – for example, I can see the children logging on, “AdEPT was already our technical and that they’re saying hello to support, and Sarah got in touch teachers and each other. It fosters to say that DfE funding was independence but at the same available,” said Louise. “I really time is as close to a classroom as appreciated her being on the ball can be.” like that, and within a couple of days we’d had a virtual meeting to There were initially a few teething discuss setting it all up. troubles, and Louise and AdEPT both recognise there will be more “It was super easy – it took, at learning ahead. most, three weeks to set up – and any delay was down to us and “We did find the video quality the million and one competing wasn’t as good as what we were demands at the time! And one using before,” said Louise. “But thing that really helped was how again, with Tom’s help, we were AdEPT made it all work with our able to fix this. calendar. “We all know that nothing is ideal To find out more about Soho “It seems like a little thing, but we at the moment, but what I’ve Parish, visit use for so much really valued about working with – for curriculum planning, for AdEPT through this is the way the https://www.sohoparish.co.uk/ timetabling and for our community communications are all joined up. activities. We live and die by it – so I always know I can go to the team – and to support the school’s AdEPT helped us to make sure it and get a real human being, with a fantastic fundraising initiatives, worked with the new platform.” straight answer.” visit its Crowdfunder site here. Beyond this particular feature, Louise and her staff were also

11 AdEPT — Google for Education AdEPT.CO.UK

Built for learning

Chromebooks are shareable, web-based devices that you can use to access the internet, enriching apps, and powerful extensions. With automatic updates and multi-layer security, Chromebooks continue to improve long after you buy them. With Chromebooks, educators can deepen classroom connections and foster more meaningful learning experiences.

Easily deploy and manage to maximise efficiency

Quickly set up and manage any number of devices. Centrally administer settings and controls for your school network all from an intuitive web interface.

Deliver value with flexible design

Get more use from your devices by sharing them across multiple classrooms and students. Choose from a range of options to accommodate differing student ages and learning abilities.

Simplify with built-in security

Keep your devices protected from the latest viruses and threats with preinstalled malware, multi-layered security, and automatic updates that can help extend the life span of your Chromebooks.

Make a difference in and out of the classroom

Help prepare students for the future with collaborative projects that deepen their digital skills. Improve productivity by providing students access to their own apps, settings, and bookmarks from any device.

Options for any budget

Chromebooks’ affordability enables schools on any budget to provide more students with devices and digital learning tools. You have the option of rolling out devices in a 1:1 model where all students have a designated device, a Grab and Go model where devices are shared amongst students, or even a BYOD model where students can work from a personal device.

12 AdEPT — Google for Education AdEPT.CO.UK Chromebooks

Manage your Chromebooks

Out of the box, Chromebooks are standalone devices, but they can be managed with a Chrome Education Upgrade license. The license allows you to configure over 500 features and policies for Chrome Devices from one central location.

The Chrome Education Upgrade unlocks the full built-in capabilities of Chrome OS to free up IT resources in schools, and give educators the time to focus on learning outcomes. Managed access puts you in complete control of what resources are accessed and advanced security keeps your school’s data safe.

Get more life out of your old technology

With ’s CloudReady solution, you can save money, expand device access and extend the life of your old school PCs and Macs by converting them to the ecosystem. Your school’s computers may be retro, but they can still be CloudReady!

CloudReady is built from Google’s OS, the same technology foundation as Chromebooks. When installed on your school’s existing PCs and Macs, you won’t just replace their bloated legacy operating systems by converting them to Chrome. You’ll transform them.

Thousands of schools around the world have already modernised their computers with CloudReady. With faster boot times, proven security, and easy management, CloudReady is the simple, budget-friendly solution that you can rely on to get more life out of your computers and to get more computers into students’ hands.

At AdEPT Education, we offer a range of the latest Chromebooks and are here to assist with navigating the minefield of selecting the right device for your school, staff and students. If you want to manage your Chromebooks centrally, we can assist with the licensing required to do this too. Neverware CloudReady is also a great option to consider to breathe new life into your old technology, and help you to achieve a 1-1 student to device ratio. Please get in contact with us to discuss.

13 AdEPT — Google for Education AdEPT.CO.UK Additional Services

What else can we help with?

Our range of Google products and services use the best technology available, a combination of our own specialist solutions and those offered by our industry-leading partners. A selection of the services that we offer are below.

If you are interested in one of our services, or have any queries, please do not hesitate to get in touch with a member of our dedicated Cloud team. Please note that if you do not see something that fits your requirements in this document, please check with us if we do have a solution for you. In the rare chance that we do not, we will be able to offer you free impartial advice and point you in the right direction.

Migrate to Google Workspace

Make the most out of Google Workspace for Education by migrating email, contacts, calendars and files from a different platform with zero downtime for users. Our managed migration service removes the hassle with moving data from a different platform and is easy, fast and secure.

Automated syncing

We can save you time by automating the creating, updating and deleting of your student and staff Google accounts. This works seamlessly by linking your school’s MIS to your Google Workspace for Education account. We can also set up and manage Google Classroom based on your MIS data so students and teachers are automatically assigned to the right classes.

Cloud Readiness

If you are looking to migrate your resources and aging IT environment to the cloud, our expert team are here to help. By moving to the cloud, you can save money, improve resilience and scale simpler and faster.

14 AdEPT — Google for Education AdEPT.CO.UK About us

AdEPT Education has supplied ICT solutions to schools and wider educational establishments for over 30 years. We support over 4,000 schools nationwide and have accredited partnerships with many organisations including Google and Microsoft.

As a Google for Education Partner, we have helped hundreds of schools on their Google journey. We offer a comprehensive set of services including setup, support, hardware, licenses and training. Our dedicated team are here to provide expert advice on what services are best for your school or MAT, and how to adopt and incorporate these in your teaching and learning.

If you have any queries at any point, please do not hesitate to get in touch with a member of our dedicated Cloud team. We appreciate you may not be familiar with some of the terms used in this guide and are happy to explain what these mean wherever necessary.

“The test of a good technology partner is the support. It’s no good having a company set you up on something before disappearing and leaving you to it. With AdEPT Education, we got precisely the opposite. They’re proactive and forward-thinking – and always focused on helping me achieve my crazy ideas.” Dave Richardson Sunnyfields Primary School Headteacher

15 AdEPT — Google for Education AdEPT.CO.UK Contact

Let’s talk

We hope you have found this guide useful at explaining what Google for Education is and detailing the range of Google services that are available with AdEPT Education. By utilising the power of Google, it really can make a great difference in your school or MAT by helping learning happen anytime, anywhere, on any device.

If you do have any queries on anything covered in this document, or anything else, please do not hesitate to get in contact with us. We are genuinely here to help and look forward to hopefully working with you in the future.

Email: [email protected]

Phone: 01689 814700

16 AdEPT — Google for Education AdEPT.CO.UK Get in touch with AdEPT Education to see how we can help your school

AdEPT Education

Unit 2-3 Ravensquay 01689 814700 6 Hayfield Business Park, 01302 774820 Business Centre, [email protected] Field Lane, Auckley [email protected] Cray Avenue, Orpington, www.adept.co.uk Doncaster DN9 3FL www.adept.co.uk Kent BR5 4BQ