Batley, Birstall and Birkenshaw

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Contact Officer: Vina Randhawa - Tel. 01484 221709

KIRKLEES COUNCIL

AREA COMMITTEE – BATLEY, BIRSTALL AND BIRKENSHAW

Tuesday 10 December 2013

Present: Councillor Lowe in the Chair Councillors Pandor, Smaje, O’Neill and Akhtar

Apologies were received from Councillors Light, Palfreeman, Stubley and Mayet

Also present approximately 22 members of the public

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

The Committee agreed to accept late urgent reports in relation to nomination of Council representatives for Batley Girls Leaving Scholarship Fund; Batley Grammar School Trustees and Batley Older People’s Welfare Committee.

2 Neighbourhood Policing Team The Neighbourhood Policing Team provided an update on crime and community safety in Batley Birstall and Birkenshaw.

Police Constable Widgery attended the meeting and provided information on the numbers and types of crimes reported between 2 October and 2 December 2013. It was noted that there were 199 incidents reported which were mainly youth related and that pro-active work is being undertaken which includes increased patrols and offenders referred to the Anti-Social Behaviour Unit.

The number of burglary dwelling was reported and it was highlighted that there has been an increase in theft from handbags and that Healey Lane, near Brookfield Lane is a hotspot for theft from vehicles.

Police Constable Widgery responded to questions from Councillors and members of the public.

The Committee thanked Police Constable Widgery for attending the meeting.

3 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on 17 October 2013 be approved as a correct record.

Information about Council allotment sites was available as requested. Ms Randhawa will circulate to Councillors.

4 Interests No Councillor declared an interest in any of the items.

5 Admissions of the Public It was noted that all Agenda items would be considered in public session.

6 Deputations/ Petitions There were no deputations or petitions.

7 Public Question Time Ms Dickenson from the Batley and Birstall Civic Society thanked the Committee for the grant they were awarded for the Garden Allotment project. The Committee grant, along with Heritage Lottery funding the group were awarded, will enable the group to compile the history of local allotments using DVD and publications.

The group aims to encourage local residents to grow their own and will use some of the grant funding to hold a small prize giving event for the best locally grown produce.

If anyone wanted to get involved in the project or required more information they should contact her.

Councillor Lowe responded to a question about the location and contact details of the Batley Food Bank. The food bank is located on Brunswick Street in the Town Hall Annexe, telephone number 01924 474999.

Councillors invited Mr Marsden to respond to a question asked in relation to the public toilets in Batley Market Place. Mr Marsden stated that a small committee has been formed with a view to raising funds to keep these facilities open.

8 Nomination of Council Representatives The Committee agreed to accept late urgent reports in relation to nomination of Council representatives for Batley Girls Leaving Scholarship Fund; Batley Grammar School Trustees and Batley Older People’s Welfare Committee.

RESOLVED - Nominations were considered and approved as follows:- Batley Girls Leaving Scholarship Fund – Councillor Lowe Batley Grammar School – Councillor Palfreeman

2 Batley Older People’s Welfare Committee – Councillors Lowe and Stubley.

9 Area Committee Budget The Committee noted the balance of its budget and considered funding a number of projects. RESOLVED (1) That the following allocations be approved:

(a) Birstall, Birkenshaw and East Bierley Floral Decorations - £3,789.20p revenue.

(b) Birstall and Birkenshaw Garden Competition - £370 revenue.

(d) Birstall Festive Lighting 2014 - £1,000 revenue.

(e) Birstall Traders Association - £7,900 revenue grant for the Birstall Unattended Public Conveniences.

(f) The Mosaic Association - £3,000 revenue grant towards the Change 2014 project. Pro rata contribution agreed to reflect the number of schools per ward participating.

(g) The Dewsbury Rotary Club - £500 revenue grant towards the Technology Tournament 2014. It was noted that students in years 9 to 13 are invited to take part and that the tournament will take place on 4th March 2014.

(h) Batley Fieldhill/Chinewood Contamination Survey - £1,150 revenue.

(i) Batley Business Association - £11,915 revenue grant for the Batley Vintage Day Event 2014.

(j) 1st Spen Valley Scout Group - £500 capital grant for CCTV upgrade at St Paul’s Churchyard.

(k) Batley Cricket Club - £20,030.60p capital grant for disabled facilities and kitchen upgrade. . (2) That it be noted an underspend of:-

(a) Revenue funding of £2,959.75p is returned to the Committee’s budget in relation to Supporting Birstall and Birkenshaw Communities in Youth Provision approved 14.03.2012 (Birstall and Birkenshaw ward)

(b) Revenue funding of £2,500 is returned to the Committee’s budget in relation to Batley Schools Diamond Jubilee tree planting approved 27.11.12 (Batley East and Batley West wards)

10 Loan Shark Week of Action Ms Mason from West Yorkshire Joint Service provided information about a campaign to raise awareness of the dangers of loan sharks.

The Loan Shark Week of Action will include a series of events and activities that will take place between Saturday 25th and Friday 31st January 2014.

Ms Mason outlined the difference between illegal and legal money lenders and how illegal money lenders take advantage of vulnerable adults especially when access to money from main stream high street lenders can be difficult.

Ms Mason provided a timetable for the week of action and highlighted the activities taking place in Batley Birstall and Birkenshaw. This includes a Town Centre based event, information stall at the Batley Sport and Tennis Centre, a mug design competition at St Mary’s School and support from the Batley Bulldogs to promote the campaign via their social media networks. The Week of Action will help to bust some of the myths about high cost illegal money lenders and provide information about where people can go for help, advice and support.

Ms Mason invited Councillors to support the campaign by letting Mrs Randhawa know if they could attend the presentation assembly at St Mary’s School to award a certificate for the best mug design and also to wear a shark suit at the Town Centre event.

The presentation and the campaign was positively received and supported by the Committee and attendees.

Councillor Lowe thanked Ms Mason for attending the meeting.

11 Dates of Future Meetings The date of the next meeting was noted. Tuesday 4 March 2014

4 ACBBB4

Contact Officer: Vina Randhawa - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – BATLEY, BIRSTALL AND BIRKENSHAW

4 March 2014

Present: Councillor Lowe in the Chair Councillors O’Neill, Smaje, Akhtar, Light, Mayet and Pandor

Apologies were received from Councillors Palfreeman and Stubley

Also present approximately 40 members of the public

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Neighbourhood Policing Team The Neighbourhood Policing Team provided an update on crime and community safety in Batley Birstall and Birkenshaw.

Police Sergeant Clayton attended the meeting and provided information on the number and types of crimes reported in the last 31 days.

It was noted that there had been a reduction in burglary dwellings over a rolling 12 month period. Information was provided about Super Cocoon, a burglary dwellings target hardening initiative which provides free assistance and advice via Fresh Horizons to five private properties either side of a property that has been burgled.

The number of thefts from vehicles has also reduced over a 12 month rolling period. There were no hot spots, however it was reported that cars had been targeted for Sat Navs and power tools.

There were 126 calls relating to Anti-Social Behaviour with hot spots in Fieldhead, Batley Town Centre and Bus Station and Manor Way.

An update was provided on the new Neighbourhood Policing Operating Model which comes into effect from 7 April 2014. This will see Batley, Birstall and Birkenshaw and Spen Valley Neighbourhood Policing Teams operating as one team, from two centres (Batley and Heckmondwike) under Inspector Money.

1 Police Sergeant Clayton responded to questions from Councillors and members of the public relating to use of mobile phones whilst driving and Anti-Social Behaviour on Chinewood.

The Committee thanked Police Sergeant Clayton for attending the meeting.

3 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 10 December 2013 be approved as a correct record.

4 Interests Councillor Smaje declared a personal interest under item 8, Celebrating Community Achievements, with regards to the presentation from the Batley Festival Group - a member of the Kirklees Theatre Trust.

5 Admissions of the Public It was noted that all Agenda items would be considered in public session.

6 Deputations/Petitions There were no deputations or petitions.

7 Area Committee Budget The Committee noted the balance of its budget and considered funding a number of projects.

RESOLVED (1) That the following decisions made since the last Area Committee meeting be noted.

(a) Discretionary grant of £500 to Batley Care and Drop In Centre towards food parcels.

(b) Discretionary grant of £500 to the Princess Royal School Parent Teacher Association towards equipment for activities.

(c) Discretionary grant of £500 to the Gujarati Writers Forum for a launch event to promote A Tale of Two Fires (A Collection of Poetry)

(d) Fast Track Service Commission of £900.00 for the provision of a grit bin at Woodsome Estate, Batley.

(e) Fast Track Service Commission of £550.00 to re-position a street light at Manor Way, Batley.

2 (1) That the following underspends to return to the Area Committee budget are noted.

(a) Revenue funding of £4,923.19 is returned to the Committee’s budget in relation to targeted podiatry provision approved 5 March 2013 (Batley East and Batley West wards)

(b) Capital funding of £7,389.46 is returned to the Committee’s budget in relation to supporting Birstall and Birkenshaw Community Organisations with Community Buildings approved 14 March 2012 (Birstall and Birkenshaw ward)

(c) Capital funding of £5,654.00 is returned to the Committee’s budget in relation to Birstall and Birkenshaw Pedestrian Safety Measures approved 5 March 2013 (Birstall and Birkenshaw ward)

(1) That the following allocations be approved.

(a) £1,331.50 revenue for Batley Town Centre Floral Decorations (Batley revenue)

(b) £2,000.00 revenue for a Feasibility Study, Manor Field playing pitch at Chestnut Avenue Batley (Batley revenue)

(d) £1,995.00 revenue grant to Milen Day Care towards a Silver Jubilee Event and Health Awareness Week (Batley revenue)

(e) £2,625.00 revenue grant to Total Sports Foundation for a Community Sports Project (Batley revenue)

(f) £4,690.00 capital grant to Batley Bulldogs towards the cost of a replacement stair lift (Batley capital)

(g) £28,539.69 capital towards Batley West highways improvement programme (Batley West capital)

(h) £11,043.63 capital towards Batley East highways improvement programme (Batley East capital)

(i) £9,500.00 capital for Southcroft Avenue/Hazel Close foot path improvements (Birstall and Birkenshaw capital)

(j) £21,000.00 capital towards Birstall and Birkenshaw highways improvement programme (Birstall and Birkenshaw capital)

(k) £25,794.84 capital towards a programme of environmental improvements in Birstall and Birkenshaw (Birstall and Birkenshaw capital)

8 Celebrating Community Achievements Community Organisations were invited to give a presentation about their projects and the difference they make locally. Presentations were received about the following projects and included their successes and achievements and how people can get involved:-

Councillor Gwen Lowe provided an update on behalf of Ms Makepeace about the Technology Tournament which took place earlier in the day. The tournament, organised by the Dewsbury Rotary Club, was supported by a number of schools in north Kirklees and involved 36 teams made up of students from years 8, 9 and 10 taking part in an unseen exercise. The winner of the intermediate task was Woodkirk School, and for the advanced task Heckmondwike Grammar School.

Ms Simpkin attended from Paddock Community Trust to provide information about the Step by Step Project which provides neighbourhood based support to help residents into work, learning or volunteering. The presentation included details about the type of support provided, recent achievements and the location of weekly sessions within Batley, Birstall and Birkenshaw.

Mr Connor from Total Sports Foundation provided an update on the Supa Nova Youth Project which is delivered in partnership with the Birstall Tops TRA. The project runs from St Peter’s School, Birstall and targets young people from the Cambridge Road area. Funding was secured through Awards for All, Area Committee and Kirklees Neighbourhood Housing to deliver a young leadership programme and a programme of youth activities during term time and school holidays.

Mr Haigh from the Dewsbury and District Ramblers Association provided an update on the 28 mile circular walk that was designed and mapped by the Ramblers to mark the club’s Centenary in 2013. The route is split into six sections traversing the boundaries of Dewsbury, Batley, Birstall, Mirfield and the Spen Valley. An important feature of the route is that it allows walkers to access the start and finish of each section using public transport. Mr Haigh distributed copies of the guide which are available at local libraries. Mr Haigh also provided a brief update about the Batley History Group and the range of projects and activities it delivers.

Ms Randhawa provided an update on The Oakwell Hall and Country Park Magic Mondays; free activity days for young people and families delivered during the school summer holidays. The range of activities available included football; pond dipping; arts and crafts; archery; grass sledging and much more. It was noted that some of the activities were delivered by young people as part of their leadership accreditation. Over 2000 young

4 people attended last year from across the area and, as a result of positive feedback from parents and young people, planning is underway to arrange Magic Mondays 2014.

Ms Oliver from the Batley Festival Group provided information about the two festivals that have been delivered to date. A wide range of stalls, exhibition, performances, talent competitions and children’s activities helped to attract over 2000 visitors which helped promote local businesses and put Batley on the map. Ms Oliver confirmed that planning has started for this year’s festival which will take place on Saturday 27th September.

Mr K Lowe attended on behalf of the Batley Food Bank which received funding from the Committee for shelving/storage and equipment. The project helps to alleviate food poverty in Batley Birstall and Birkenshaw by providing food for families identified as in urgent need. Mr Lowe demonstrated visually how much food is provided in a parcel for a family of four (two adults and two children). Agencies refer families that have been identified as being in urgent need and to date 3,375 meals have been distributed locally.

Ms Cooney from Birstall in Bloom attended and provided an update on the vast range of environmental improvement projects the group has delivered in the Birstall area. The groups’ achievements include being awarded Silver for its First In Bloom entry, followed by Silver Gilt a year later. The group has helped improve the appearance of the Village by looking after floral displays, improving public spaces, working closely with other groups and running competitions including the annual best garden competition.

Ms Meirul Din attended from the Kirklees Filmmaker’s to provide an update on the Healing foods project. A DVD showed a cooking session in practice and a variety of healthy foods were provided on a stall to demonstrate the healing effects of food.

Members of the different groups responded to questions from the public and acknowledged the support that the Area Committee and Ward Councillors have given which has helped make a difference to their organisation and community.

The Committee thanked all the groups for attending the meeting and sharing their successes which have made a huge impact locally and helped to change lives.

9 Public Question Time Due to the meeting over running the Chair requested that questions be put in writing.

10 Dates of Future Meetings Futures dates, times and venues to be confirmed once arranged.

ACCV3

Contact Officer: Frances Wardley - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – COLNE VALLEY

Wednesday 13 November 2013

Present: Councillor Bellamy in the Chair Councillors Marchington and Ridgway Co-optees Margetts, Moores

Apologies were received from Councillor Richards, Turner and Co-optee C Woolnough

Also present: Around 14 members of the public

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 25 September 2013 were agreed as a correct record.

3 Interests No Councillor declared an interest in any of the items.

4 Admission of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions No deputations or petitions were received.

6 Neighbourhood Policing Update Police Sergeant Haigh introduced himself, and he and Police Community Support Officer Choma gave a brief update on crime and policing issues.

7 Co-optee Recruitment

RESOLVED – that the Committee recommend that Council appoint Callum Gibson as a Co-optee to Colne Valley Area Committee.

8 Tour de France Presentation K Broadbent and A M Parker gave a presentation on the preparations for the Tour de France in July 2014. The Tour de France is the largest annual spectator event in the world and is free to watch. The race involves around 200 cyclists accompanied by team cars, media vehicles etc.

* In 2014, the first two stages of the race take place in Yorkshire. Stage One is Leeds to Harrogate on Saturday 5th July and Stage Two is York to Sheffield on Sunday 6th July. It is Stage Two which passes through Kirklees, arriving at Ainley Top, passing through Huddersfield along the ring road to Chapel Hill before heading to Holmfirth. The riders then climb Holme Moss before passing on to Sheffield.

* Shortly before the race arrives, the “caravan” passes along the route. This consists of around 180 publicity vehicles, and can take 45 minutes to pass by. It creates something of a carnival atmosphere, involving floats, music, and with sweets and other “freebies” being thrown to the spectators. This is ideal for families and many people come out just to see the caravan.

* 1 million spectators are expected to view this stage of the race, and 150,000 are expected in Kirklees. This is roughly the equivalent of the entire population of the Kirklees district.

* The race route will be completely closed to vehicles from early on Sunday morning, and this will include a ban on on-street parking. It is hoped that there will be a number of designated crossing points which will allow people to cross, but not to pass along, the route. More information will be available on this nearer the time.

* The Council is working on joint plans with the emergency services to make sure that there is still access for emergency vehicles. Emergency vehicles will be able to use the race route if needed and the race will even stop for an emergency if necessary.

* Inevitably, there will be disruption to residents and people are asked to think ahead and make alternative travel plans if necessary.

* There will be a need for “park and ride” and “park and cycle” facilities as most of the visitors will want to be at Holme Moss and Holmfirth. The Colne Valley is ideally placed to host some of these.

* Although the Colne Valley is not on the race route, there will be many opportunities for people, Community Groups and businesses to benefit. In the Colne Valley, we should think about using the opportunity to “sell” the Valley as an attractive destination for future visits.

2 * The general approach is to facilitate groups, individuals and businesses to make the most of the opportunity for themselves. One of the main challenges will be providing enough overnight accommodation for visitors. We want to encourage as many people as possible to stay overnight in Kirklees as this will increase spend in the local economy, and relieve pressure on transport into the district on the day. Car parking and transport will also be a challenge.

* People are being encouraged to set up “pop-up” businesses such as bed and breakfast, campsites and car parking. People could rent out their home or parking space. Community Groups could run shuttle buses from the Colne Valley to the Holme Valley. The Council has produced guidance sheets for people wishing to do these activities.

Anyone wishing to volunteer to work on the event can register to become a Tour Maker (volunteer) at http://letour.yorkshire.com/le-tour-makers.

Everyone is encouraged to visit the website at www.kirklees.gov.uk/letour and register for the email bulletin to keep informed.

9 Area Committee Budget The Committee noted the current balance of its budget and considered several funding requests.

RESOLVED –

(1) That the following funding requests be approved:

(a) Support to Colne Valley Neighbourhood Management Group, Communities and Leisure Services, £2,500.00 revenue (£1,000.00 Golcar ward, £1,500.00 Colne Valley ward)

(b) Schools Council Summit, Communities and Leisure Services (Golcar ward), £250.00 revenue

(c) Brougham Road, Marsden - Streetscene and Safety Improvements, Streetscene and Housing (Colne Valley ward), £10,500.00 capital

(2) That the Committee note the following underspends which are to be returned to budget.

(a) Revenue - Himalayan Balsam Control approved on 22 March 2012 £300, return to budget £300 (Colne Valley ward)

(b) Capital - Colne Valley Bridleway improvements, approved on 22 March 2012 £20,000.00 return to budget £1.39 (Colne Valley ward)

10 Public Question Time J Margetts asked what the future of Area Committees would be, in the light of recent budget proposals. Members responded that no decision would be taken until the Council meeting in February 2014.

11 Dates of future Committee meetings and Community announcements The dates of future meetings were noted.

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Contact Officer: Frances Wardley - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – COLNE VALLEY

Wednesday 11 December 2013

Present: Councillor Bellamy in the Chair Councillors Iredale, Marchington, Richards and Turner Co-optees C Gibson, J Margetts, M Moores and C Woolnough

Apologies were received from Councillor Ridgway.

Also present: Around 17 members of the public.

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 13 November 2013 were agreed as a correct record.

3 Interests No Councillor declared an interest in any of the items.

4 Admission of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions No deputations or petitions were received.

6 Neighbourhood Policing Update Police Community Support Officer Linney gave a brief update on crime and policing issues.

There have been a number of burglaries recently as is typical of this time of year. Vehicle crime is also an ongoing problem. Councillor Richards raised the issue of burglars removing whole panels of house doors in order to break in; the Neighbourhood Policing Team agreed to try to make residents aware of this.

A member of the public asked about a recent incident where someone had been harassed by a landowner whilst using a public right of way. This had been reported to the police but their advice given was to avoid the path in future. Police Community Support Officer Linney said the landowner in question had since been advised the police of his obligations regarding the public right of way.

7 Theme item – Walking and the Colne Valley Greenway Councillor Turner introduced the item as chair of the Colne Valley Area Committee Environment and Transport Portfolio Group.

Mr Isherwood gave a presentation about Marsden Walkers are Welcome.

P Ashton gave a presentation about Golcar and Slaithwaite Walkers are Welcome.

Mr Gardner gave a presentation about public rights of way improvements.

Mr Dalby gave a presentation about public rights of way enforcement.

Mr Lawrence gave a presentation about the proposed Colne Valley Greenway project.

Members of the public then discussed the following issues relating to the Colne Valley Greenway project in small groups:

(a) Who should be consulted and involved?

(b) What are the potential risks and problems, and how can these be addressed?

Key points raised included possible conflict between different groups of users, and the suitability of different types of surfacing.

Councillor Turner thanked everyone for their contributions and announced that the next step was to hold a special meeting about the Greenway project, which would be on Monday 20 January at 7pm at Marsden Mechanics. Following this it was intended to form a small steering group which would help to direct the project.

8 Area Committee Budget The Committee noted the current balance of its budget; there were no funding requests.

2 9 Council Budget Consultation and Future of Area Committees The Chair reminded everyone that the Council was carrying out a public consultation on its budget for 2014/2015, and handed out copies of the information pack. Considerable savings need to be made, so it is important for as many people as possible to have their say on the services they think are the most important.

Councillor Turner added that it was possible the Area Committees cease to exist next year as part of budget savings. Councillor Turner referred people to Proposal E in the pack, “Reduce spending on Area and Neighbourhoods” if they wish to comment either for or against this proposal.

10 Public Question Time Mr Gibson asked about the future of Area Committees. Members reiterated that no decision would be taken until the Council meeting in February 2014.

A member of the public encouraged everyone to support service personnel who would be returning from Afghanistan next year, through then Community Covenant.

11 Dates of Future Meetings and Community Announcements The dates of future meetings were noted.

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Contact Officer: Frances Wardley - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – COLNE VALLEY

Wednesday 22 January 2014

Present: Councillor Bellamy in the chair. Councillors Marchington and Turner Co-optees M Moores and C Woolnough.

Apologies were received from Councillors Iredale, Richards and Ridgway, and Cooptees C Gibson and J Margetts.

Also present: Around 11 members of the public.

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 11 December 2013 were agreed as a correct record.

3 Interests No Councillor declared an interest in any of the agenda items.

4 Admission of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions No deputations or petitions were received.

6 Neighbourhood Policing Update Police Community Support Officers Hunt and Row gave a brief update on crime and policing issues.

Longwood has been fairly quiet recently. However, there have been a number of vehicle crimes in the wider Colne Valley including drilling into fuel tanks, and targeting specific parts, for example airbags. There has also been some stone theft and members of the public are asked to be vigilant as people often see stone theft taking place but assume that the thieves are doing legitimate work on a wall. People can ring 101 and officers will check it out.

1 There have been recent problems with gangs of youths committing thefts of mobile phone in Milnsbridge; however some arrests have recently been made so it is hoped this will cease.

There have been several sneak-in thefts at primary schools and officers are talking to the schools about simple security measures.

All the Neighbourhood Policing Team members are now SPICE (drugs awareness) trained and are going in to local schools to talk to the children.

Mr Wall, Crime Reduction Officer, gave a talk about the benefits of being part of a Neighbourhood Watch scheme. The aim of the Neighbourhood Watch and Home Watch movement is to bring neighbours together to create strong, friendly, active communities where crime and anti-social behaviour are less likely to happen.

There are 6,000 Neighbourhood Watch schemes in West Yorkshire and over 500 in Kirklees. Groups start up for many reasons, often when the coordinator has themselves been a victim of crime. They work most effectively in small neighbourhoods of between five and 30 houses.

There is support available for groups, including an information pack and a weekly crime report for the area. An example of how a Neighbourhood Watch Group can help reduce crime in their area is sharing information about simple precautions householders can take to deter burglars, based on what convicted burglars have told the police, e.g. making it look as though someone is at home by leaving an upstairs light on or leaving a TV on.

More information on Neighbourhood Watch is available at http://www.ourwatch.org.uk. Anyone interested in starting a group in Kirklees can contact Mr Wall on [email protected].

The Chair thanked the officers for their contributions.

7 Report back from community groups The Committee received presentations from Mr Fairbank of Longwood Mechanics Hall and from Mr Verlander of Longwood St Mark’s Parish and Community Centre on their work in the local area.

The Chair thanked Mr Fairbank and Mr Verlander for their contributions.

2 8 Budget Report The Committee noted the current balance of its budget and considered several funding requests.

RESOLVED –

(1) That the following funding requests be approved.

(a) Colne Valley Floral Decorations 2014, Streetscene and Housing Service, £7,539.60 revenue (£4,622.81 Golcar ward, £2,916.79 Colne Valley ward)

(b) Streetbikes – grant request for Real Community Tour of Yorkshire, Communities and Leisure Services, £1,916.00 revenue (£958 Golcar ward, £958.00 Colne Valley ward)

(d) Streetlight Banner Fixings for Slaithwaite, Streetscene and Housing Service, £2,800.00 (Colne Valley ward)

(e) St Mary Magdalene Church, Outlane - request for grant funding, Communities and Leisure Services, £2,000.00 capital (Colne Valley ward)

(2) That the following funding request be accepted as a late, urgent item, and that a decision be deferred pending further discussions with the Streetscene and Housing Service.

(a) Provision of Grit Bins in Golcar Ward, Streetscene and Housing Service, £5,200.00 capital (Golcar ward).

9 Public Question Time Professor Bob Cywinski described himself as a senior academic in the field of energy, and expressed his view that a report on wind energy, being used as part of a planning application to justify building on the greenbelt, contained misleading and misguided science. He asked if the Councillors were aware of this.

Councillor Turner declared an interest in this matter as her daughter’s partner is related to a landowner who may benefit from the planning application in question, and left the meeting for this item.

Councillor Bellamy pointed out that as the issue relates to a planning application which is currently under consideration, she, as a member of the Huddersfield Planning Sub-Committee, and Councillor Marchington, as a substitute member, could not make any comment or express an opinion. However, the Committee noted the Professor Cywinski’s view.

3 10 Dates of Future Meetings and Community Announcements It was noted that the next meeting will be on Wednesday 19 March 2014 at 7pm.

4 ACCV6

Contact Officer: Frances Wardley - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – COLNE VALLEY

Wednesday 19 March 2014

Present: Councillor Bellamy in the chair. Councillors Iredale, Marchington, Richards and Turner Co-optees C Gibson, J Margetts, M Moores and C Woolnough.

Apologies were received from Councillor D Ridgway.

Also present: Approximately 20 members of the public.

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 22 January 2014 were agreed as a correct record.

3 Interests Councillor Bellamy declared an other interest in agenda item 9 as she is a lifetime member of the Friends of Slaithwaite Spa.

Councillor Turner declared an other interest in agenda item 9 as she is a member of the Friends of Slaithwaite Spa.

Co-optee Woolnough declared an other interest in agenda item 9 as he is the chair of the Friends of Slaithwaite Spa.

Co-optee Margetts declared an other interest in agenda item 9 as she is a Trustee and Supporter of Be More Outdoors (Babes in the Wood).

4 Admission of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions No deputations or petitions were received.

6 Neighbourhood Policing Update

1 Police Community Support Officer Crowther gave a brief update on crime and policing issues. There had been a recent spate of vehicle crime in Linthwaite and Marsden; it was believed that a gang from Manchester were responsible and the police were hoping for a successful outcome soon.

The Ale Trail is to be policed as per last year from Spring onwards.

There has also been a recent spate of stone thefts and people are reminded to report any incidents or sightings of people acting suspiciously.

Up to date news and detailed crime statistics can be found on the West Yorkshire Police website at http://www.westyorkshire.police.uk/kirklees/valleys.

The Chair thanked Police Community Support Officer Crowther for his contribution.

7 Report back from Community Groups The Committee received presentations from Be More Outdoors (Babes in the Wood), Holme Valley Mountain Rescue Team and young people from the Basement Youth Centre.

Mr Scully of Be More Outdoors said that the group was interested in leasing office space at the Rail and River building in Slaithwaite but was having difficulty getting a response from the relevant Council Department. F Wardley agreed to try to expedite this.

Mr Milner of Holme Valley Mountain Rescue Team asked anyone interested in volunteering or helping with fundraising to visit the website at [email protected].

Young people from the Basement Youth Centre described their recent visit to the Houses of Parliament, to which the Area Committee had contributed some funding. The young people were setting up a forum called Make It Happen to look at issues facing young people in the area, such as the use of supply teachers in school and the effect this has on progression and behaviour. They also wish to continue to organise educational trips.

The Chair thanked the groups for their contributions.

8 Report back on the Area Committee Action Plan The Committee received a presentation on the achievements of the Area Committee over the last 2 years, and members of the public took part in an exercise to help decide the Committee's priorities for next year.

9 Budget Report The Committee noted the current balance of its budget and considered several funding requests.

Councillor Bellamy declared an other interest in agenda item 9 as she is a lifetime member of the Friends of Slaithwaite Spa.

Councillor Turner declared an other interest in agenda item 9 as she is a member of the Friends of Slaithwaite Spa.

Co-optee Mr Woolnough declared an other interest in agenda item 9 as he is the chair of the Friends of Slaithwaite Spa.

Co-optee J Margetts declared an other interest in agenda item 9 as she is a Trustee and supporter of Be More Outdoors (Babes in the Wood).

RESOLVED –

(1) That the following revenue schemes be approved:

(a) Grant - Friends of Slaithwaite Spa, Communities and Leisure (Colne Valley ward) £200.00

(b) Grant - Babes in the Wood, Communities and Leisure (Colne Valley ward) £1,000.00

(d) Colne Valley Greenway – consultation, Communities and Leisure (both wards) £200.00

(e) Xmas Trees 2014 Streetscene and Housing (both wards) £5,850.00

(f) Neighbourhood Management Group Top Up, Communities and Leisure (both wards) £1,237.00

(2) That the following capital schemes be approved:

(a) Grant - Holme Valley Mountain Rescue, Communities and Leisure (both wards) £1,000.00

(b) Greenway Feasibility Study, Investment and Regeneration (both wards) £10,000.00

3 (c) Benches at Town End, Streetscene and Housing (Golcar ward) £2,000.00

(d) Longwood Edge Fencing, Streetscene and Housing (Golcar ward) £3,200.00

(e) Public Rights of Way Improvements CVBW197, Investment and Regeneration (Colne Valley ward) £21,842.00

(f) Public Rights of Way Improvements Hudds281, Investment and Regeneration (Golcar ward) £14,500.00

(3) That the following decisions made since the last meeting be noted:

(a) Revenue - (Golcar) Work Club for Botham Hall and Trees approved on 22 March 2012 £1,475.00 - return to budget £6.94

(b) Revenue - (Colne Valley/Golcar Ward) Engagement costs for young people area committee meeting approved on 25 September 2013 £200.00 return to budget £10.00 (£5 per ward)

(d) Capital - (Golcar) Grant - Sycamore Grange Canopy awning approved on 19 July 2012 for £1,000.00 return to budget £1,000.00

9 Public Question Time Questions were asked in regard to the following issues and councillors advised as to the way forward:

* A member of the public asked what progress was being made with recent planning applications in Slaithwaite. Councillor Turner replied that she had asked the highways scheme for Aldi to be brought back to the Planning Sub-Committee as there were outstanding concerns about how traffic was going to be managed. It is believed that the developer is keen to start on the Globe Mills site.

9 Dates of Future Meetings It was noted that no future meeting dates have been announced as this is the last meeting of the municipal year. The chair thanked everyone for their support over the past year.

ACD3

Contact Officer: Jackie Ingham - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – DEWSBURY

Tuesday 8 October 2013

Present: Councillor Ahmed in the Chair Councillors Kane, S Patel, A Patel, M Hussain, O’Donovan

Apologies were received from Councillor Firth

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves. The Chair asked everyone to take account of the note on ‘Protocols for Area Committee meetings’, placed on each chair in the meeting room. He drew particular attention to the fact that anyone wanting to film or record the meeting needs to seek permission of the Chair in advance.

2 Minutes of the Previous Meeting

RESOLVED – The minutes of the meeting of the Committee held on 9 July 2013 were agreed as a correct record, subject to the addition of two questions. Mr Maddox advised he had asked, and which had not been included in the Minutes. These were:

(a) Could a public meeting be held about the future of the Walker Welfare Centre. The Chair had replied that he and the other two Dewsbury South Elected Members were due to meet with the Community Group that was developing plans for the centre.

(b) What were the results from the speed indicator device that had been located on Hostingley Lane? The Chair confirmed that he had been advised that Streetscene were to forward the speed reading results to the Neighbourhood Police Team for them to consider enforcement action.

3 Interests Councillor Kane declared a pecuniary interest in Item 7 as a result of his being a board member of Locala and did not have part in this item.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

1 RESOLVED – that additional funding report be considered under Item 9 on the agenda:-Commission to Streetscene for eleven christmas trees at various locations across Dewsbury.

2 5 Deputations/Petitions Mr Maddox advised he had a deputation relating to Glebe Gate in Dewsbury South Ward. There have been problems resulting from parents dropping off and picking up children from the school on the street, and parking across peoples’ driveways. The Chair advised there had been a proposal developed to address the situation by making the road one way. When residents had been consulted about this proposal however, the vast majority rejected it. There are ongoing discussions involving Councillor Ahmed, the Headteacher, the Police and Highways to find a solution.

6 Update from the Neighbourhood Policing Team Sergeant Hinchliffe from the Dewsbury Neighbourhood Policing Team attended in place of Inspector Thompson (who had given her apologies).

He provided crime statistics for Dewsbury East and South wards from 1st August 2013 to 1st October 2013.He had not been able to source the figures for Dewsbury West ward, but advised he would forward them on to the Committee as soon as possible. There had been an increase in youth and alcohol related anti-social behaviour. The team had increased their presence in the locations and at the times incidents had taken place, and they had increased engagement with young people. Overall crime was down, with a reduction by 38 crimes on the same period last year.

There was a question from the public about the misuse of blue badges. The questioner had been delighted about the police initiative on this earlier in the year, and how many had been prosecuted? Sergeant Hinchliffe advised four were prosecuted and twenty three cautioned. He advised the Crown Prosecution Service would need to give information on why only four were prosecuted. A request was made for the police to give figures for the last year on how many vehicles in West Yorkshire had been seized and crushed.

Concerns were raised about the numbers of young people over the summer in Thornhill Lees causing a nuisance on motorised scooters and bikes. Sergeant Hinchliffe advised the good weather had resulted in an increase, but the team had increased patrols and youth engagement in response.

Councillor Kane welcomed the successes of the police, and considered the increase in community based policing, and the awareness of the public about this had made a real difference. Councillor O’Donovan asked if statistics about numbers actually charged and convicted could be shared at the meetings.

Councillor Patel advised the Chair he needed to leave the meeting to attend another appointment, and gave his apologies for the remainder of the meeting.

7 Priorities for Local Healthcare and Developing Joined Up Services in the Community Councillor Kane declared an pecuniary interest as he is a member of the Locala Board, and he did not take part in this item.

Ms Severns, Head of Transformation, NHS North Kirklees Clinical Commissioning Group (CCG), gave a presentation on ‘Priorities for Local Healthcare and Joining Up Services in the Community’. The North Kirklees Clinical Commissioning Group came in being on 1st April 2013. It is made up of all thirty one General Practices in North Kirklees and has a budget of £223 million for 2013.It is responsible for understanding the health needs of the population in North Kirklees, and buying services to respond to these. It reviews services on an on-going basis, and makes sure they are effective and efficient. The focus was on how the Clinical Commissioning Group would go about developing ‘person centred coordinated care’ in North Kirklees, developing an integrated care service to identify people at risk of being hospitalised as early as possible, and provide effective crisis interventions to enable early supported hospital discharge.

There followed a number of questions from members of the public, including: What care is in place for vulnerable people when they leave hospital, and reference made to an elderly lady who had insufficient care after being discharged following a major operation. Helen asked to discuss a particular case separately, but there might always be instances when provision might not match up to need.

The Clinical Commissioning Group advised it does not have staffing problems.

There is a real desire to work with Community Groups to support and increase capacity to work on prevention and care solutions, and there is a £200,000 grant scheme groups can apply for. The details are on the Clinical Commissioning Group website.

What is the morale of workers at the sharp end, given the increase in demands? Locala is a social enterprise and member owned. They give a £20 voucher for people doing a particularly good piece of work.

Reassurance was given about protection measures in place to protect confidential personal data. When any technology is used, the National Health Service Information Centre needs to approve the usages, and the user has to follow the information governance toolkit procedures.

The Clinical Commissioning Group and Locala confirmed they are financially secure. They confirmed they have just produced financial accounts and the model has been passed by the commissioners.

4 Concerns were raised about an instance when someone had to be on the phone for 45 minutes to get an appointment at Dewsbury Hospital.

The Clinical Commissioning Group advised they would take the individual details and find out what had happened.

Concerns were raised about people being released early without a proper care package being in place. The response was that the thrust of development proposals is about making sure the care package is improved, and that community services are increased in scope and flexibility to enable this. Good practice from other Trusts and Clinical Commissioning Groups are being examined.

What remedies are available for people who believe they have been mistreated? The Head of Quality will open up ways for people to report issues directly, and the Clinical Commissioning Groups website will provide a point of contact to the Chief Officer.

8 ‘Lest We Forget’ – World War One Centenary Commemorations in Kirklees Ms Catlow, Community Education Manager, Kirklees Council, advised she is the World War 1 Commemorations Coordinator for the Council. She aims to help community groups avoid duplication of efforts, and clash of dates. She and her team will help develop ideas, give support on funding applications and be the ‘one stop shop’ for media and enquiries.

Ms Catlow described the projects that are in the planning stage, including, ‘One in Every Family’, ‘Resistance to War’, ‘Women in War’, and ‘Face of War’. Libraries in Kirklees are putting on a range of events. Joanne explained about funding that groups can apply for; Community First, Community Partnerships, Area Committee and Heritage Lottery. The Leeds Lottery office will advise on lottery applications and Ms Catlow can be a heritage partner in any bids by groups who don’t already have one. She invited groups to join the World War One network. The next meetings are in Huddersfield Town Hall on 14th Nov at 9.30am, and then in Cleckheaton Town Hall on 18th Nov at 2pm.

Mr Kane advised he’d like to set up a working party with Ms Catlow to help coordinate the events in Dewsbury over the four year commemoration period.

9 Budget Report Mrs Ingham gave the current capital and revenue balance figures for the Committee’s devolved budget.

5 Mr Aslam, Mr Vali and Mr Zaman from Ravensthorpe Community Centre attended the meeting to present their application for funding. Mr Vali advised that in 2011 the centre’s nursery had received an ‘outstanding’ rating from Ofsted. In 2012/2013 the centre has been delivering vocational skills courses to 115 individuals per week. They are now working closely with the new North Kirklees Clinical Commissioning Group to deliver health promotion initiatives.

This project aims to make the centre’s building fit for purpose for the community, and to help ensure on-going sustainability of the centre. £42,000 capital is sought from the committee, as part of an overall funding package of £155,050.00 capital required for a refurbishment programme. There are a number of different elements to the refurbishment:

Creation of an additional 20 places in the nursery to meet the unmet demand for additional places for 2 year old, evidenced in an assessment of the local area. This is part of the overall funding package, but the funding sought from the Committee would not be used for the nursery expansion works.

Increase and improve their ICT infrastructure in their main building and in the youth base across the road (with the addition of 12 new laptops) This would help them deliver their training programme for adults and young people.

(a) The CCTV system is not fit for purpose and an upgrade of this is included.

(b) They want to landscape and install security around the youth base to protect the investment spent there.

Mr Vali referred to the Business Case the centre had supplied to the Committee showing the organisation is contributing £56,750.00 of its own funds in this financial year, £17,600.00 next year, and £15,000.00 the year after that. Funding has also been applied for through the Lottery Awards for All fund (£9,750.00), plus funding from Early Years Service towards the nursery expansion.

Mrs Ingham advised there was additional information on potential sources of funding that had been provided to the Committee since the report had been compiled; the centre are eligible to apply to the Council’s“ two year old trajectory fund”. They can apply for up to a maximum of £20,000.00 for the costs associated with the expansion of the nursery. Mrs Ingham advised an option for the Committee would be to grant the full amount of £42,000.00, but this amount would be reduced by the amount secured from the trajectory fund. Alternatively they could defer their decision until the outcome from the grant became known.

Councillor Kane advised he would not vote in support of the application. He advised he thought the prices in the application had been inflated. Mr Vali replied that the centre had asked for three quotes for each aspect of the programme, and that they had chosen the most competitive of the quotes.

The centre advised that they meet four of the Committee priorities in their criteria; enhancing the life chances of children and young people would allow the delivery of the family learning courses and create IT facilities for young people to undertake homework.

Leading Dewsbury Out of Recession – The IT facility would allow the delivery of an enhanced programme of vocational adult learning courses.

Reducing Health Inequalities – The new Health and Well-being Manager will deliver a range of prevention activities including outdoor games for young people and exercise sessions.

Reducing Crime and promoting Cohesion – The increase in range and number of activities will bring more people from across the different communities in Dewsbury together.

Councillor Kane also advised he thought the funding would pay for ongoing maintenance costs rather than new development. He also thought supporting the application would open the floodgates for other community centres to apply from across Dewsbury and there would be insufficient funds to support all potential applications.

Councillor Hussain asked for a vote on the application. Councillors Ahmed, Patel, O’Donovan and Hussain voted in favour of approving £42,000.00 capital to Ravensthorpe Community Centre. Councillor Kane opposed the application.

RESOLVED –

(1) That the following applications for funding be approved:

(a) £42,000 capital to Ravensthorpe Community Centre to support their refurbishment programme.

(b) As the Dewsbury Model Railway show would take place in Batley East ward, rather than Dewsbury, £625.00 revenue to be awarded, if the group applies to Batley, Birstall and Birkenshaw Area Committee for £625.00, and this is approved. If an application cannot be made in time to Batley, Birstall and Birkenshaw Area Committee for consideration at its next public meeting, then a request should be made to the two Chairs of Dewsbury and Batley, Birstall and Birkenshaw for £500.00 revenue from each Committee.

(c) £2,000.00 revenue to the AMP Awards Community Interest Company towards the cost of providing students at Westborough and St John Fisher’s High Schools with the chance to showcase music, enterprise and business skills.

(d) £1,000.00 revenue to Dewsbury Rotary Club towards the cost of hosting the North Kirklees Schools Technology Tournament 2014.

(e) £1,000.00 revenue to Dewsbury Chamber towards the cost of the Dewsbury Civic Ball 2014.

(f) £950 revenue to commission Streetscene and Housing, Kirklees Council to organise and deliver the launch event for the Dewsbury Town Centre Bandstand.

(g) £4,000.00 capital to commission Streetscene and Housing, Kirklees Council to carry out works to protect areas in Shawcross Recreation Ground and Sands Lane from illegal use.

(h) £3,500.00 capital to commission Streetscene and Housing, Kirklees Council to refurbish an access footpath at Caulms Wood, Dewsbury.

(i) £7,246.00 capital to PHAB North Kirklees to pay for new flooring for the ground floor of the Options Centre in Dewsbury.

(j) £1,710.00 capital to Ebeneezer Methodist Church to pay for the purchase and installation of new doors.

8 (k) To accept for consideration and decision a tabled report from Streetscene and Housing, Kirklees Council and approve £7,150.00 revenue funding to commission the purchase, installation, decoration and servicing and removal of eleven Christmas trees. The eleven locations are: Crow Nest Park, Briestfield, Chickenley, Earlsheaton, Hanging Heaton, Ravensthorpe, Shawcross, Thornhill, Thornhill Lees, Westborough and Whitley.

10 Public Question Time Questions were asked in regard to the following issues and councillors advised as to the way forward:

A member of the public referred to how hard it can be to travel to the M62 through Ravensthorpe. It can take anything up to 40 minutes, and is there any provision in Council plans to address the issue?

Councillor Kane confirmed there are actions set out in the Council’s Strategic Plan to alleviate the problem, given that the M62 and M1 are key arteries for Dewsbury.

Mr Maddox asked if the Area Committee meetings could be moved to a later time in the evenings when more people could attend?

The Chair replied that the elected members would discuss the matter and reply to the request at the next public meeting.

11 Dates of Future Meetings It was noted that the future meetings of the Committee will be:

Tuesday 10 December at 5pm in Dewsbury Minster Tuesday 18 February 2014 at 5pm in Dewsbury Town Hall Tuesday 18 March 2014 at 5pm in Dewsbury Town Hall

9 ACD4

Contact Officer: Jackie Ingham - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – DEWSBURY

Tuesday 10 December 2013

Present: Councillor Ahmed in the Chair Councillors Scott, Firth, S Patel, A Patel, M Hussain, O’Donovan

Apologies were received from Councillors Kane and Rowling

1 Chair's Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

M Mitchell from the Dewsbury and District Ramblers Association attended on the behalf of the Association President Mr Haigh to thank the Committee for the financial contribution it made towards the Centenary Walks Guide Book. There are 6 different walks, each with their own leaflet.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 8 October 2013 were agreed as a correct record, subject to the addition of Councillor Scott’s apologies.

3 Interests Councillor Scott declared a pecuniary interest in Item 9 due to her employment at Chickenley Community Centre and left the room for consideration for this item.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

RESOLVED – That an additional agenda item 11; Trustee Nomination on Walker and Greenwood Educational Charity be considered.

5 Deputations/ Petitions No deputations or petitions were received.

6 Health in Dewsbury 2013 Dr Hooper gave a presentation on the 2013 Joint Strategic Needs Assessment (JSNA) for Dewsbury.

The Joint Strategic Needs Assessment was the local foundation for priority setting, informing commissioning strategies and plans for the NHS,social care and public health. The health and wellbeing concerns reported by 14 year olds have decreased, apart from an increase in numbers smoking. Numbers gaining 5 good GCSE’s have increased but are still lower than for across Kirklees.

The number of infant deaths has fallen but is still relatively high compared to national and the Kirklees wide figures.

Adult behaviours are improving apart from 18-44 year old womens’ smoking and obesity levels increasing, as well as increased fast food consumption across all age groups. Overall numbers of deaths due to cancer are decreasing, largely due to earlier detection. Some long term conditions are worsening, and there is a need to reduce the numbers with these conditions who smoke and/or who are obese.

Dr Hooper focussed on areas for action. These will include support to increase coping and resilience, better information provision, and working with women of childbearing age to reduce obesity and smoking.

There were a range of questions from Councillors and members of the public. These included:

* Would the increased travel time to Pinderfields for high risk births be dangerous? Research from around the country had been considered and the transport times should be perfectly safe, provided national protocols are adhered to.

* Although reduction in levels of infant mortality is welcome, it is still too high, and what is being done by Mid Yorkshire Hospitals Trust to get it down? There is no evidence that care during delivery is inadequate and resulting in infant death. There needs to be a focus on ante natal care and prevention. There are remaining issues about levels of congenital abnormalities, and low birth weights of new borns due to poor nutrition. Childrens Centres and Family Support are working together to try and change behaviours.

(1) What are schools doing to support the prevention agenda?

* Issues are addressed in Citizenship and Health and Wellbeing lessons. Each school receives a report on the responses from their 14 year olds to the questionnaire on Health and Wellbeing concerns.

* Councillor S Patel raised concerns about the delay in emergency services to a road traffic accident he had witnessed in Dewsbury South. Dr Hooper asked Councillor Patel to contact her directly with particular details of the incident.

2 * Councillor Scott talked about the 80 children who regularly attend the breakfast club at Chickenley primary school, and the importance of this to their health and wellbeing. Was such provision on the increase? Don’t have specific numbers of children that benefit, but the numbers of breakfast clubs are on the increase.

7 Tour de France 2014 - Preparations and Opportunities K Broadbent and A Ireland talked about the preparations for the Tour De France coming to Kirklees in July 2014. The race is the largest free spectator event in the world, and the aim is to maximise the economic benefit to the region and ensure a lasting legacy.

The race starts in York on 6th July, enters Kirklees at Ainley Top, then goes on to Honley and Holme Moss. There are opportunities for local people and businesses. These include volunteering at the event, provision of accommodation (such as bed and breakfast and campsites), catering for visitors.

The Council put on a roadshow for business and some Dewsbury businesses attended. The aim is to encourage more cycling amongst local people and to attract additional tourism. There is a grant fund of £20 000 that community groups can apply to, to deliver cultural activities as part of the planned 100 day Tour de France cultural festival. For updates on the Tour please check the ‘Welcome to Yorkshire’ site http://www.letour.com/le-tour/2013/us/grand-depart-2014.html

8 Update from Neighbourhood Policing Team Sergeant Hinchliffe gave an update on the Neighbourhood Policing Team activities. There have been successful focussed operations to address burglary dwelling and to reduce scrap metal theft.

There was a new licensing scheme for scrap metal yards to check the licences of dealers. The metal and the vehicles of those with no licence can be seized. Under Operation Viper the police have been targeting offenders on the most wanted list, and have been putting on additional patrols in the town centre to prevent thefts.

9 Budget Report Mrs Ingham advised of the current balance of capital and revenue in the Committee’s devolved budget.

RESOLVED –

(1) That the following applications for funding be approved:

(a) £1,385.00 revenue to commission Hate Crime Training and Hate Incident Reporting Centres.

3 (b) £300.00 revenue and £900.00 capital to commission Streetscene and Housing to develop the Thornhill Edge Responsible Dog Ownership Scheme.

(c) £2,000.00 revenue to commission Streetscene and Housing for the 2014 programme for Speed Indicator Devices purchased by the Area Committee.

(d) £10,000.00 revenue to commission the Town Centre Targeted Business Support Scheme.

(e) £1,350.00 capital to commission Viaduct Lighting Restoration.

(f) £5,000.00 capital to Chickenley Community Centre as match funding toward the development of a community gym in Chickenley Community Centre. Councillor Scott had declared a pecuniary interest and left the room for the discussion and decision.

(g) £20,000 capital to St Paul’s Parochial Church Council towards the cost of security measures to prevent repeat vandalism.

10 Kirklees Council Budget Proposals for 2014/15 The Chair referred to information that had been circulated at the meeting about the plans the Council has for budget savings in 2014/15. Members of the public were asked to consider the information and to complete the consultation. This could be done by way of the paper copies provided at the meeting or online at www.kirklees.gov.uk/budget2014.

11 Walker and Greenwood Educational Charity It was agreed this report could be tabled at the meeting as a late item. The Area Committee was asked to consider a nomination to fill a vacancy on the Walker and Greenwood Educational Charity. The Chair nominated Councillor A Patel, and Councillor S Patel seconded the nomination.

12 Public Question Time There were no questions from members of the public.

11 Dates of Future Meetings It was noted that the future meetings of the Committee will be:

Tuesday 18 February 2014 at 5pm in Dewsbury Town Hall Tuesday 18 March 2014 at 5pm in Dewsbury Town Hall

4 ACD5

Contact Officer: Jackie Ingham - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – DEWSBURY

Tuesday 18 February 2014

Present: Councillor Firth as acting Chair, in absence of Councillor M Ahmed, who had given his apologies. Councillors Kane, M Hussain, S Patel, C Scott, O’Donovan, Rowling, A Patel.

Apologies were received from Councillor Ahmed.

1 Chair's Welcome and Introductions Councillor Firth explained that, as Councillor Ahmed had given his apologies, an acting Chair would need to be proposed and seconded.

RESOLVED – Councillor Firth to act as Chair for the duration of the meeting. The Councillors introduced themselves to members of the public.

2 Minutes of the Previous Meeting

RESOLVED – The minutes of the meeting of the Committee held on 10 December 2013 were agreed as a correct record.

3 Interests No Councillor declared an interest in any of the items.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions Mr Maddox raised a query about a previous petition he had made to the Committee. He had requested the installation of a zebra crossing on Hostingley Lane in Dewsbury South ward. He had submitted a Freedom of Information request, and had been sent data captured by a speed camera located on the road. The Chair noted the request, and advised that, given the likely funding position of the Committee in the coming year, the Committee would need to be particularly cautious about allocation of funds. Councillor Kane suggested that the devolved Highways budget would be the most appropriate source of potential funding. Councillor S Patel asked that the data made available to Mr Maddox, also be provided to the Dewsbury South Councillors.

6 Update from Neighbourhood Policing Team Sergeant A Patel gave an update from the Neighbourhood Policing Team.

1 There were the following questions:

(a) Councillor Scott asked for up to date figures for Dewsbury on domestic violence.

(b) Councillor Hussain asked if there had been a rise in taxi break-ins. there was a peak in January, and the police had carried out awareness raising and extra patrols in the areas affected.

(c) Councillor S Patel asked for speed guns to be used on Savile Road, as there is concern about speeding, especially on weekends.

(d) Councillor Kane asked why the ‘bat phone’ had not been re- activated, as had been requested by the Councillors in a meeting with Inspector McManus. The police will update the Councillors on this soon. What are the numbers of offenders skipping bail? A request for this information would need made to the Crown Prosecution Service.

(e) Councillor Scott asked for numbers not meeting bail conditions since reporting in had been switched to Huddersfield. Could the Dewsbury Town Centre crime statistics be disaggregated from the Dewsbury East ward statistics.

7 Apprenticeships in Kirklees A Douglas, Senior Manager, Schools, Kirklees Council and M Benton, Calderdale and Kirklees Careers, gave presentations.

There followed questions from councillors:

How could Dewsbury Apprenticeship numbers be increased? Good levels in English and Maths is important, and support in CV preparation. The low rate of pay can be an issue, and unrealistic expectations on 16 year olds by employers.

The next round of Kirklees Council Apprenticeships will be in May, and there will be support to local young people to apply. D Leak from Kirklees College confirmed the College Construction Academy is back in Dewsbury, including asbestos work and plastering training. A retail Academy will be coming to Dewsbury, and an Advanced Manufacturing Centre to Huddersfield. Concerns were raised about travel costs to Huddersfield for young people from Dewsbury. It was agreed that the Dewsbury Regeneration Board will support links to the Business Parks in Dewsbury, and members will hold a business facing event to support growing the apprenticeship offer to Dewsbury young people.

8 Budget Report The Committee noted the current balance of it’s budget and considered several funding requests.

RESOLVED –

(1) That the following funding requests be approved.

(a) £6,500.00 capital commission to Streetscene to purchase and install accessible play equipment in Holroyd Park, Dewsbury West.

(b) £10,000.00 capital to Westborough Methodist Church towards the cost of purchase and installation of a lift, as part of a refurbishment project to enable wider community use. The Committee funding to be released once there is confirmation that all other match funding is secured. This to include receipt of funding from the sale of a classroom.

(2) Noted the following Discretionary Fastrack commissions:

(a) £150 revenue for the rental of a CCTV camera for Dewsbury South.

(b) £350 revenue for the purchase of a CCTV camera for Dewsbury East.

(c) Return to Budget of £5,000.00 capital approved on November 30 2010 for off street parking for residents of Ravenshouse Road, Dewsbury.

9 Public Question Time There were no questions from members of the public.

10 Dates of Future Meetings The dates of future meetings were noted.

3 ACD6

Contact Officer: Jackie Ingham - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – DEWSBURY

Tuesday 18 March 2014

Present: Councillor Ahmed in the Chair Councillors Kane, Rowling, Abdul Patel, Salim Patel

Apologies were received from Councillors Scott, Firth, O’Donovan and Hussain.

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 18 February 2014 were agreed as a true record, with the addition of two questions that had been asked by Trish Makepeace:-

(a) Could a 20 mph speed limit be introduced in Dewsbury Town Centre ? (b) What is being done to fill in the potholes in the Dewsbury roads.

Councillor Kane advised the meeting he thought the 18 February meeting had been misled in relation to the application from Westborough Church. The meeting had approved £10,000.00 capital funding, whereas the decision at Business Planning had been that £5,000.00 only be granted. Jackie Ingham advised that there are discussions only on applications at Business Planning meetings, and the decisions are all made in the public meetings.

3 Interests Councillor Rowling declared a non-pecuniary interest in Item 9 on the agenda – Budget Report, in relation to Report 2 which seeks funding towards the costs of refurbishment of the lake in Crow Nest Park. Councillor Rowling is a member of the Friends of Crow Nest Park, and the Council is working in partnership with the group in taking the works forward.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

1 5 Deputations/ Petitions There were no formal deputations or petitions presented at the meeting, but Mr Maddox asked for a reply to a previous deputation he had presented, asking for a zebra crossing on Hostingley Lane. Councillor Ahmed explained that the data from the speed indicator device at the location showed that 85% of cars had travelled between 30-35 miles per hour. Given the limited devolved Dewsbury South budget for Highways priorities in the ward, there were insufficient funds to pay for the crossing.

6 Neighbourhood Policing Update Sergeant Engell summarised the most recent crime statistics ward by ward. In Dewsbury East there had been an increase in thefts from motor vehicles, but all other crimes had decreased. In Dewsbury South there had been a very slight increase in calls to the police about anti-social behaviour involving young people, and in Dewsbury West there had been an increase in household burglaries, but there had been two related arrests three weeks ago. Councillor S Patel asked for an officer to help address issues of anti-social behaviour involving young people in Thornhill Lees. Councillor Ahmed asked for more information on the burglaries in Dewsbury South. Councillor Kane advised about his concern on the level of alcohol related incidents in Dewsbury town centre. The Councillors asked if the alcohol free zone in the town centre could be resurrected, and signs put up. The committee had requested the creation of the zone.

7 Cost of Living in Kirklees Mr Longworth, Health Policy Officer in the Council gave a presentation which highlighted there had been a 10% increase in the cost of living since 2008. Earnings have not kept pace. The poorest spend the highest percentage of income on food, fuel and transport. Households most affected include those with lowest skills levels, and highest rates of physical and mental health problems. He set out a range of ways the Council can help with the cost of living; five ways to financial wellbeing in Kirklees. S Crawshaw gave a presentation on the ‘One Good Turn’ project. It enables the swap of items between households and supplies clothing and furniture to those in need. The project will start a coffee morning in the Options Centre. Reverends Partington and Pollard from Dewsbury Minster talked about the Minster work in supplying food parcels and advice to those in need and the big increase in demand since the benefit changes. Fusion Housing will start as a distribution hub for foodbanks in North Kirklees.

8 Creative People and Places Adele Poppleton, Creative Economy and VCS Development Manager, Kirklees Council gave a presentation about the Creative People and Places Programme in North Kirklees. The Lawrence Batley Theatre, the Creative Economy Team and the Batley Festival have been commissioned by the Arts Council to deliver the £2.7 million programme over the next three years. The aim is to encourage more people to participate and take part in the arts. There are three strands to the programme, setting the scene, creating a scene and change of scene. Adele agreed to return to the Committee with further information once the project team had been recruited.

9 Budget Report

RESOLVED – (1) To approve the following funding requests:

(a) £14,885.00 capital to Eastborough Tenants and Residents Association to turn the former Caretaker’s house at Eastborough Junior and Infants School into a Community Learning Hub.

(b) £5,616.00 capital to commission Streetscene for part of the refurbishment works on the lake in Crow Nest Park.

(c) £ 9,180.00 to Saviletown Community Association towards the costs of refurbishment of the hall and toilets in the Taleem Centre.

10 Public Question Time The following questions was asked, and updates on projects :

(a) Would it be the case that under the new Local Development Framework proposed developments could run roughshod over planners in relation to proposed developments on greenbelt land? The Chair advised the question would need referred to the Planning Department in the Council.

(b) T Makepeace thanked the Committee for funding it granted towards the costs of the schools Technology Tournament. It had been a big success, with 35 teams taking part. Firthcliffe High won the Advanced, and Heckmondwike Grammar the Intermediate and Foundation classes.

(c) Could some action be taken to mend the drain area at the junction between Old Bank Road and Wakefield Road? The questioner said they suffered real pain to the spine when travelling in a bus over this drain.

11 Dates of Future Committee Meetings and Community Announcements No dates have been set as yet for the next Municipal year.

4 ACHV3

Contact Officer: Valerie Wartelle - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – HOLME VALLEY

Thursday 24 October 2013

Present: Councillor Patrick in the Chair Councillors Firth, Greaves, Holroyd-Doveton, Lyons and Sims

Also present Holme Valley Parish Councillor Searby

Apologies were received from Holme Valley Parish Councillor Kaye

1 Chair's Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – The minutes of the meeting of the Committee held on 12 September 2013 be approved as a correct record.

3 Interests No Councillor declared an interest in any of the items.

4 Admissions of the Public It was noted that all agenda items would be considered in public session.

The Committee agreed to consider a late urgent item as part the budget report, relating to Funding of Additional Works to the Proposed Kings Head Gardens project, Holmfirth due to the need to submit orders promptly.

5 Deputations/ Petitions No deputations or petitions were received.

6 Neighbourhood Policing Update Police Constable Foale reported back on crime figures for Holme Valley South and Holme Valley North wards over the last 4 weeks.

Holme Valley South Holme Valley North Burglary Dwelling 1 5 Theft from Motor Vehicle - 10 Theft of Motor Vehicle 1 1

1 Residents followed up on concerns raised four months ago regarding vehicles parked on pavements and causing obstruction for pedestrians as well as caravans parked on the highway for substantial periods of time. Main areas of concern were Stony Lane, Hinchliffe Mill, bottom of Stubbin Lane and Greenfield Road, opposite the bus stop.

Police Constable Foale agreed to take the issues back to investigate further.

The Committee thanked Police Constable Foale for his attendance.

7 Holme Valley Bus Network – Review of Changes Mr Wallace, Bus Services Manager at Metro gave a presentation on the Holme Valley bus network’s public consultation and the consecutive changes introduced in April 2013. These include:

* Faster more direct links between Holmfirth and Huddersfield

* Better links to medical facilities

* Through ticketing – Holme Valley Day Ticket in place with formal agreement between First, Yorkshire Flyer and Stotts.

* Improved reliability - six months on, reliability has increased to 96%, and FirstGroup believe services are now sustainable in light of 5% year on year increased patronage.

Neale Wallace explained that based on residents’ requests, Metro has retained the use of a double decker bus through Netherthong to Honley, as it regularly operates at full capacity.

A member of the public queried why between the months of September to December, the 911 bus to Honley Station misses the train connection by 5 minutes. Mr Wallace explained Northern Rail operates a winter timetable on which Metro has limited influence.

A member of the public observed there was insufficient car parking facility at the station to meet demand, especially for residents with limited mobility.

Councillors and members of the public raised concerns about shelters placed on the bend at Greenhill Bank Road, or protruding too far out onto the road. Councillor Greaves also asked for the bus stop on Woodhead road to be relocated in its original position. Mr Wallace will progress accordingly.

2 Mr Wallace explained the low volume in passengers on some routes did not make it a commercially viable operation, hence why some routes such as the one between Brockholes and Honley, were extended to include stops to nearby villages.

Councillor Greaves explained Honley Surgery operated the Patient Transport scheme available to anyone with mobility issues and needing to visit the surgery.

A number of concerns were raised such as:

* Obstruction on bus routes, especially on Hanging Stone Road

* Lack of buses from Roundway into the village centre and onto Holmfirth.

Committee members thanked personally Mr Wallace for his presentation and for the work carried out to successfully improve the bus network in the Holme Valley.

8 Winter Maintenance Mr Bowler, Streetscene Operational Manager gave a presentation on Highways Winter Maintenance covering grit, grit bins, gritters, routes, communication and community engagement.

* 25 000 tonnes of grit is first bought in preparation to winter weather.

* 1,400 grit bins in Kirklees, located at sites not on a priority route are refilled

* 32 gritters (plus reserves) operate across Kirklees at 5am, before rush hour and again at 6pm.

* 60% of 1,900km network is gritted in response to forecasts – well above the national average of 30%. Priority routes can be viewed on the website: www.kirklees.gov.uk/winter and are:

* main roads;

* main bus routes; and

* steep roads that provide important links to main roads.

Area Based Working: better co-ordination between teams, and more hands on deck when needed to clear approach to amenities (schools, hospitals, etc).

The Unpredictable: Action plan follows a priority programme (Alpha, Bravo, Charlie) to prioritise action against each unique situation.

In emergency situations: Transport services will work with health and social services to help get patients to hospital appointments that cannot be postponed.

Information about the network is communicated through tweeter, facebook and the Council’s website. Kirklees Direct staff are available to take calls from 8am to 5pm weekdays on telephone number 01484 414700. Out of hours staff on telephone number (01484 414888) deal with emergency situations such as damaged street lights, accidents, flooding or assisting the police for example.

The Council aims to raise awareness of what individuals / groups / organisations are responsible for, what they can do for themselves and what they can do for others:

* Liaise with schools * Grit self-help groups to help vulnerable individuals * Farmers volunteers to help access some non-priority roads

Local farmers explained that despite a request for grit last year, and being a member of the National Farmers Union, no piles of grit had been delivered after 10 days. Mr Bowler explained the volunteers farmers’ scheme was operated as a partnership with the National Farmers Union which coordinates the requests. The Chair suggested inviting Holme Valley farmers to a future meeting to explore how to increase co-ordination and partnership working.

Mr Bowler confirmed that Kirklees Council was in regular communication with adjacent Councils to co-ordinate response in relation to wider network, especially over the tops.

A local resident explained that section of Bradshaw Avenue never got gritted. Councillor Greaves explained parts of the route had been revised both in Honley and Meltham. However other sections of route had to be sacrificed to accommodate.

Holme Valley Parish Councillor Searby remembered Mr Dobson, Council’s Senior Officer, who passed away suddenly last month. Councillor Searby said ‘he had known Mr Dobson for over 40 years; he was a brilliant bloke and an excellent officer’.

9 Area Committee Budget (The Committee agreed to consider a late urgent item as part the budget report, relating to Funding of Additional Works to the Proposed Kings Head Gardens project, Holmfirth due to the need to submit orders promptly).

4 The Committee noted the balance of its budget and considered funding a number of projects.

RESOLVED –

(1) That the following allocations be approved:

(a) £1,160.00 revenue to Meltham Responsible Dog Ownership Initiative (Holme Valley North ward).

(b) £700.00 revenue to Support to Holme Valley North Neighbourhood Management Group (Holme Valley North ward)

(d) £2,000.00 capital to Meltham Christmas Light Switch on 2013– Grant request (Holme Valley North ward)

(f) £21,500.00 capital to Funding of Additional Works to the Proposed Kings Head Gardens project, Holmfirth (Holme Valley South ward) broken down as follows:

(a) Etched stone paving (includes Holmfirth scenes/history) £9,000.00 (b) Lighting £7,500 (c) 2nd Mural by Jim Robison £5,000

10 Public Question Time Questions were asked in regard to the following issues and councillors advised as to the way forward:

A member of the public raised concerns regarding potholes on Sude Hill, which have been reported back to the Council nine times since June. Councillor Firth agreed to take a look and progress.

A member of the public raised concerns regarding visibility of zebra crossings on the main street in Honley. Councillor Lyons explained they were due to be replaced shortly.

A member of the public thanked the Committee for the work carried out in Brockholes, where children are now a lot safer. Councillor Greaves explained more improvements were to come.

A member of the public explained that buses could remain parked in front of the post office in Holmfirth for up to two hours after unloading passengers. Councillor Firth explained that options were currently being discussed as part of the Transport Hub scheme.

5 11 Dates of Future Meetings The dates of future meetings were noted.

6 ACHV4

Contact Officer: Valerie Wartelle - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – HOLME VALLEY

Thursday 12 December 2013

Present: Councillor Patrick in the Chair Councillors Firth, Greaves, Holroyd-Doveton and Sims

Also present: Approximately twelve members of public

Apologies for absence were received from Councillor Lyons

1 Chair's Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 24 October 2013 were agreed as a correct record, but subject to:

Item 7 Holme Valley Bus Network – Review of Changes, paragraph 5 should read 'Councillors and members of the public asked when shelter on Greenhill Bank Road bend would be reinstalled. Councillor Greaves also asked for the bus stop on Woodhead Road to be relocated in its original position. N Wallace will progress accordingly.

Item 10 Public Question Time should read 'Sude Hill Terrace'

3 Interests Councillor Greaves declared a pecuniary interest in agenda item 8, grant request for Honley Cricket Club - Pavilion refurbishment, rebuild and extension as he is a Trustee of Honley Cricket Club Ground. Councillor Greaves left the meeting for this item.

4 Admissions of the Public It was noted that all agenda items would be considered in public session.

5 Deputations/ Petitions No deputations or petitions were received.

6 Neighbourhood Policing Update The Neighbourhood Policing Team provided an update on crime figures for the last 4 weeks and responded to questions from the floor.

Holme Valley South Holme Valley North Burglary Dwelling 3 4 Burglary Other 9 3 Theft from Motor Vehicle 3 7 Theft of Motor Vehicle 0 3 Criminal damage 7 8

Police Community Support Officer’s noted that 70% of all burglary dwellings were committed on insecure property.

Police Community Support Officer’s acknowledged that the theft of stones was still prevalent in the valley and difficult to trace, whilst theft of metal had dried out considerably.

Police Community Support Officer’s explained the Fast Response Team (team of 20 officers) was now going to be based at Holmfirth Station.

A member of the public asked about private hire vehicles illegally parked along Victoria Street and Crown Bottom Car Park at the weekend, and causing considerable obstruction. Councillor Patrick explained the problem had been reported, and a meeting with Licensing and the Police was being organised. Poilce Community Support Officer Chamberlain agreed to take the issue back to the Valley’s Neighbourhood Policing Team.

Councillor Firth reported back on parking along Springwood Road, Thongsbridge and causing obstruction at the weekend (the bus was held back 30 minutes). Councillor Firth indicated issues needed to be discussed with residents of Springwood at a public meeting.

The Committee thanked Police Community Support Officer’s Chamberlain and Hollick for their attendance.

7 Council’s Budget Consultation D Smith, Director of Resources and J Brady, Assistant Director Customer and Exchequer Services gave a presentation on the Council's budgets and the current proposals out for consultation. The presentation included the following points:

Where does the money come from? – in 2013-2014 Kirklees Council budget was just short of £1Billion. Most of the Council’s budget (65%) came from central government grants and funding, including school grants and housing related grants; 6% came from local share of business rates; 16% came from Council Tax; the rest (13 %) came from customers e.g. income from commercial properties and lettings, trade waste, pest control and parking.

Where does the money go? – the majority of the budget goes to schools, safeguarding and social services

Why reduction in spend? – Government is spending more than it receives in tax 8.6% gap and aims to close this gap over the next 8 years through expenditure cuts and tax rises. Local authority grant from central government (currently at 65%) is anticipated to be reduced by 40%.

What stage are we at? 5th November Cabinet proposals were published; 2014-15 Financial Proposals are currently out for consultation until 20th December; Report to go to January Council; Further discussion at Cabinet; Final decision on 19 February 2014.

2014/15 Budget Consultation - The council has a public duty to consult. The proposals include: Reduce spending on Highways Maintenance; Stop running attended public toilets; Charge for residential parking permits; Reduce spending on governance and civic activities; Reduce spending on areas and neighbourhoods; Reduce spending on internal support services.

Questions from the floor were answered, and comments received as follow:

Previous Public Health functions have been inherited by the Council along with its budget. Majority of the budget proposals do not directly impact on vulnerable individuals. However the ever growing population and increasing need for Social Care Services are putting greater pressure on services.

Over the last three years the Council found £20 million efficiency saving and lost 1000 staff.

Should proposal to cut Area Committee activity budgets be agreed, Councillors could still hold Area Committee meetings, but without officer support or devolved budgets to allocate grants. Holme Valley North Councillor commented that budget proposals were very much centralised at the moment, and budgets needed to be redirect to local areas.

Officers explained the public needed to let their ward Councillors have their views, and what actions they wished to see them take, as decision making is a political process, where proposals are subject to change.

* Officer explained Councillors decided to shut unattended public toilets as they proved to be uneconomical to run, regularly vandalised and therefore unviable to keep. Holme Valley South Councillor felt this needed to be looked at as it would affect tourism.

* The founder of Streetbikes thanked Kirklees Area Committees for their support over the last year; it has enabled over 2000 young people, adults, and people with disabilities to take up cycling, and develop an interest in sports and wellbeing, as well as gain confidence.

The Committee thanked D Smith, Director of Resources and J Brady, Assistant Director Customer and Exchequer Services, for their presentations.

8 Area Committee Budget The Committee noted the balance of its budgets and considered funding a number of projects.

Councillor Greaves declared a pecuniary interest in agenda item 8, grant request for Honley Cricket Club - Pavilion refurbishment, rebuild and extension as he is a trustee of Honley Cricket Club Ground. Councillor Greaves left the meeting for this item.

RESOLVED –

(1) That the following capital schemes be approved:

(a) £1,230.77 capital to Streetscene and Safety improvements - Wilshaw Road, Meltham (Holme Valley North Ward)

(2) That the following revenue schemes be approved:

(b) £10,000 revenue to Honley Cricket Club - Pavilion refurbishment, rebuild and extension - Grant (Holme Valley North Ward)

(d) £1,000 revenue support to Neighbourhood Management Group (Holme Valley North Ward)

(e) £2,000 revenue support to Neighbourhood Management Group (Holme Valley South Ward)

4 (f) £4,771.20 revenue to Holme Valley in Bloom & Tour de France (Holme Valley South Ward)

(g) £6,000 revenue Streetscene & Safety Improvements - Westgate, Honley (Holme Valley North Ward)

(3) That the following decisions made since the last meeting be noted:

(h) £500 discretionary grant approved 14 November 2013 towards Holme Valley Sharing Memories - Super Natural Pots project.

9 Public Question Time Questions were asked in regard to the following issues and councillors advised as to the way forward:

Sude Hill Terrace – despite reporting poor condition of road 13 times to Highways services, no repairs had been carried out. Councillors will raise at their next ward meeting, and recognised preventative maintenance was more effective, but limited due to constraints on budgets and staffing.

Councillors also recognised much work had been carried out on the Holme Valley main road in preparation to Le Tour de France.

Public utilities companies have to give 4 weeks notifications before undertaking work on the highways.

10 Dates of Future Meetings The dates of future meetings were noted 6 February 2014 - Meltham Saint Bartholomew's Parish Church Village Hall and 27 March 2014 - Wooldale Community Centre.

5 ACHV5

Contact Officer: Valerie Wartelle - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – HOLME VALLEY

Thursday 6 February 2014

Present: Councillor Patrick in the Chair Councillors Firth, Greaves, Holroyd-Doveton, Lyons and Sims Holme Valley Parish Councillor Searby

Also present: Approximately forty members of public

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – The minutes of the meeting of the Committee held on the 12 December 2013 were agreed as a true record.

3 Interests No Councillors declared an interest in any of the items.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions No deputations or petitions were received.

6 Neighbourhood Policing Update The Neighbourhood Police Team was unavailable to attend.

7 Holme Valley Public Rights of Way & Bridleways’ Network Mr Gardner gave a presentation on the public footpaths and bridleways network in the Holme Valley covering the following items:

(a) Background to Public Rights Of Way legislation governed by, for example, the Highways Act 1980 and the Countryside and Rights of Way Act 2000.

(b) The team structure spans across two departments: Investment and Regeneration Flood Management and Public Rights Of Way Team, and Streetscene and Housing, Streetscene Action Team.

1 (c) Holme Valley paths' network cover 81.5km of footpath and 15.7km of bridleway in Holme Valley North; and 126.5km of footpath, 10.2km of bridleway, and 3km of Byway Open to All Traffic (B.O.A.T.)

(d) Types of work carried out include using local sandstone, recycled road planings and tarmac.

(e) Local paths promoted on the website.

(f) Opportunities for volunteers and 'Adopt-a-Path' scheme; a presentation will be held in March to promote the scheme more widely.

Member of the public asked how could work be carried out by the Council’s Public Rights Of Way Team on a path not recorded on the Definitive Map? Public Rights Of Way Officer explained it is unlikely that the Council would work on this type of path but that paths could be recorded in a number of ways. One way is if it can be proved that the public have established a right, for example by twenty years’ continuous use. Other ways could be that the landowner dedicates a path as a Right of Way or enters into an agreement with the Council.

Members of the Committee indicated the public right of way at Crown Street, Honley did not have any Public Rights Of Way signs up Officer confirmed it should be signed.

Members of the public suggested encouraging corporate social responsibilities from local companies to gain their support for example Syngenta, University of Huddersfield.

Representatives from Kirklees Bridleways Group explained that some bridleways attended to in the past, had since suffered water damage. Public Rights Of Way Officer asked for the bridleways needing attention to be emailed to him.

Public Rights Of Way Officer explained the Council looks after paths for public use; damage incurred by private vehicle accessing their properties is the responsibility of the landowner.

RESOLVED – Mr Gardner be thanked for his presentation.

8 Walkers Are Welcome Meltham W Sykes and M Sturdy provided information on the Walkers Are Welcome, Meltham (WrW Meltham) established in 2013 to promote walking, cycling and running in the ward for the benefits of visitors, residents and businesses.

To date the group has:

* Established a management committee * Been ratified by the Walkers Are Welcome national body * Walked all the routes and selected ten walks to promote actively * Prepared and produced two walk guides * Set up a facebook page * Held a launch event September 2013 attended by over two hundred and eighty people

The group holds monthly walks attended by approximately forty people. Working through a grid, the group has allocated a section of path to each of its members to oversee the path, and raise any issues or work needing doing. The group is working closely with the Public Rights Of Way Officer to estimate costs of improvements and identify funding.

Starting in the summer, the group will:

(a) Develop a new logo to put on way markers (b Produce more walking guides (c) Distribute walking guides to businesses (d) Develop social history fingerposts (e) Develop fund raising events (f) Encourage recruitment

Walkers Are Welcome Meltham works closely with Friends of Meltham Greenway, and although they would like to see the Greenway extended, there were considerable obstacles to overcome before being able to do so.

Mr Sturdy expressed his thanks to Meltham Town Council and Kirklees Council for their support, and felt the project embodied the community spirit of the area.

RESOLVED – Walkers Are Welcome Meltham be thanked for their presentation.

8 Area Committee Budget The Committee noted the balance of its budgets and considered funding a number of projects.

To note return to budget – Capital £13,000 Public Footpath Improvements, Meltham 26 approved by the Holme Valley Area Committee on 12 September 2013 (Holme Valley North).

RESOLVED –

(1) That the following capital schemes be approved:

(a) £10,000.00 to Mission Possible – Friends of Nabb School (FONS) – (Holme Valley South) Grant

(2) That the following revenue schemes be approved:

(b) £1,063.20 to Provision of Brockholes, Honley and Meltham Floral Decorations 2014, supporting the Tour de France (Holme Valley North)

9 Public Question Time Questions were asked in regard to the following issues and councillors advised as to the way forward:

(a) Member of the public asked about the Committee’s view regarding the proliferation of wind turbines across the area.

Holme Valley South Councillor Firth explained applications brought to appeal tend to be thrown out because the area is seen as high landscape value in Green Belt.

Holme Valley South Councillor Sims explained that he sits on the Planning Committee and needs to consider each application on its own merits. Councillor Sims however explained that he was opposed to wind turbines on Green Belt or in Special Protection Areas. He also added the Health and Safety Executive in Leeds had indicated the valley’s topography led to too many different flows of winds to be safe for wind turbines.

The Committee expressed support for green energies and Holme Valley South Councillors have been favouring a water turbine for some time.

There was a brief discussion on Feed-In and Export Tariffs, and an aerobic digestion.

(b) Member of the public asked about flood management in the Holme Valley, and raised concerns around flood risk augmented by the clay belt and increase in housing development. Holme Valley South Councillors explained they asked the Environment Agency (EA) a few years ago to develop a flood management plan for the area, which was unfortunately not pursued by the Environment Agency. The Area Committee commissioned the Council to gather local knowledge and feed it into the Flood Risk Management scheme. In addition Councillor Patrick explained a scrutiny report on Flood Risk in Kirklees was carried out in June 2010 (http://www.kirklees.gov.uk/you- kmc/scrutiny/scrutinyDocuments/documents/Development_and_En vironment/Flood_Risk_in_Kirklees_June_2010.pdf). Members of the public suggested a ban on all soakaways, and that a new sewage plan should be developed.

(c) B Bodenham, Honley Business Association (HBA) asked if the association could approach the Area Committee for funding towards their Tour de France festival. Councillor Greaves agreed to receive an application. B Bodenham thanked the Committee on behalf of the Honley Business Association for its support with the Christmas project which had been a great success.

(d) A question was asked about Area Committee (AC) budgets for next year. Councillor Sims indicated that it will be decided at the next Budget Council meeting; Councillors were working hard to safeguard what was important and essential, before being able to consider funding additional services.

10 Dates of Future Meetings The date for the last meeting of this municipal year was noted - 27 March 2014, 7.00pm at Wooldale Community Centre, Holmfirth.

5 ACH1

Contact Officer: Sarah Mitchell - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – HUDDERSFIELD

Tuesday 9 July 2013

Present: Councillor Hughes in the Chair Councillors Blanchard, Brice, Burke, Calvert, Cooper, Harris, Hemmingway, Khan, Mather, Pattison, Preest, P Scott, Simpson, Sokhal, Stewart-Turner, Walton and Wilkinson.

Apologies were received from Councillor K Smith

Approximately 20 members of the public were in attendance

1 Chair’s Welcome and introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – The minutes of the meeting of the Committee held on 26 March 2013 were agreed as a correct record.

3 Interests No Councillor declared an interest in any of the items.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Huddersfield Area Committee arrangements for 2013/2014 The Chair gave an overview of the report to enable the Committee to consider the arrangements for the 2013/2014 municipal year. This included an overview of budget arrangements, priorities for the Committee and the format of public meetings.

RESOLVED:-

(a) That the budget be apportioned on a ward basis and not have a grant funding scheme.

(b) That the Committee's over-arching priority be ‘tackling poverty’.

(d) That the Committee continue to have a plan that will log actions and progress following each Committee meeting.

6 Don’t let them scam you Mr Fitzsimmons from Kirklees Citizens Advice Bureau (CAB) opened the interactive session. The purpose of the session was to raise awareness of the different scams and frauds currently taking place and inform the Committee how it could deal with consumer and financial related issues. The session was a joint approach by Citizens Advice Bureau, the Police and West Yorkshire Trading Standards.

Mr Fitzsimmons gave an overview of the current situation with regards to the number of households in debt, numbers of repossessions, unemployment related statistics and information that shows the current money worry’s many residents across Huddersfield area are facing

An overview was then given of some of the most common scams that those battling money worries have been faced with an in many instances been the victim of. The scams were PPI, looking for work related scams, cold calling, and consumer related.

The interactive part of the session was a carousel around six tables. Each of the tables had its own theme and was led by a partner’s agency/service. All who attended the Committee was involved in each table activity.

They were:

(a) Taste test challenge - West Yorkshire Trading Standard

(b) Banking and budgeting - West Yorkshire Trading Standard

(d) Consumer law and counterfeit goods – West Yorkshire Trading Standards

(e) Ship wrecked – Kirklees Citizens Advice Bureau (CAB)

(f) Bogus callers - Police

The main points from each of the table activities were:

The level of sophistication with the production of stolen goods – telling fake from real can be difficult.

More education and awareness raising is needed about the activities that took place at the meeting.

There are many scams being tried now in Huddersfield We need to chase locally what is happening so residents are aware.

The Committee was advised that the telephone number to contact Citizens Advice Bureau is: 0844 848 7970 The telephone number to contact West Yorkshire Trading Standards is 01132 253 0241

If you are aware of or you think or someone you know has been a victim of a scam/fraud please make a consumer complaint to the Citizens Advice Consumer Service on telephone number: 08454 040 506.

Please also contact your Local Neighbourhood Policing Team to pass on any local intelligence. Information about scams being tried was really important and needed to be shared to make others aware.

7 Devolved Area committee Budget Report The Committee noted the balance of its budget and considered funding allocations.

RESOLVED -

(1) That the following revenue allocations be approved

(a) £1,055.00 for floral decorations in Almondbury ward

(b) £1,260.00 for an Almondbury frontline workers project (Almondbury ward)

(d) £500.00 for a community engagement project in Newsome ward

(2) That the following underspends returned to the area committee budget be noted:

(a) £800.00 from the Access to Partnership Surveillance Scheme approved 18 September 2013

(b) £1,186.00 regarding Lindley Carnival 2012 approved 11 January 2012 for £2,500.00 (Lindley ward)

8 Deputations and Petitions No deputations or petitions were received.

9 Public Question Time Questions were asked as follows:

Mr Taylor, Chairman of the Friends of Highfields Orchard asked Councillor Cooper if he would support the group to purchase the land to retain it as a community resource.

Councillor Cooper replied that he would be prepared to support a capital funding request (this would be subject to an Area Committee vote). A number of subsequent questions were raised on this issue. A short discussion then took place which the Chair brought to a close.

Mr Akhtar from the Pakistan Association asked what is happening to reduce youth unemployment in the Huddersfield area as he felt it was high compared to other areas.

Councillor McBride (portfolio lead for Investment and Housing) reported a number of Kirklees initiatives which have been implemented to support youth people in to work for example apprenticeship programmes and Kirklees Job Fund.

Mr Akhtar then asked a subsequent question “are we confident that the NEET (not in Education Employment Training) figures is accurate as the Huddersfield figures seem low.”

These questions were referred to the appropriate Directorate to respond.

Reverend Davison from Lockwood Baptist Church asked the Committee for clarification on the public raising issues of concern at the Area Committee meeting. The Chair, Councillor Hughes explained the process linked to public question time and referred to other Council governance structures where the public can be involved and ask questions for example full Council meetings/

10 Dates of Future Meetings The dates were noted as follows:

17th September 2013 7pm - 9pm Huddersfield Town Hall 26th November 2013 7pm - 9pm Huddersfield Town Hall 21st January 2013 7pm - 9pm Huddersfield Town Hall

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Contact Officer: Sarah Mitchell - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – HUDDERSFIELD

Wednesday 17 September 2013

Present: Councillor Hughes in the Chair Councillors Brice, Burke, Calvert, Khan, Mather, McBride, Pattison, Preest, Scott, Simpson, Smith, Sokhal, Wilkinson

Apologies were received from Councillor Blanchard, Cooper, Harris, Hemmingway, Sarwar, Stewart-Turner, Walton.

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on the 9 July 2013 were agreed as a correct record.

3 Interests Councillor Cahal Burke declared an interest in Agenda item 6 report 8 on Lindley Carnival.

4 Admission of the Public It was noted that all agenda items would be considered in public session.

5 Are we healthy, wealthy and wise in Huddersfield? An interactive workshop session took place, this was facilitated by Mr Longworth from Kirklees Council's Wellbeing and Communities Service and N Hoyle from Public Health. Information on the 2013 Kirklees Joint Strategic Needs Assessment was presented to the Committee, which gave an overview of the key themes needing action. Table activities were then undertaken which generated discussions around, 'what were people surprised by' 'what do you people need more information about’, 'what are local people already doing to help communities and 'what more can people do together'.

6 Neighbourhood Policing Update Police Community Support Officer Linney gave a brief update on crime and policing issues.

There have been a number of burglaries recently as is typical of this time of year. Vehicle crime is also an ongoing problem. Councillor Richards raised the issue of burglars removing whole panels of house doors in order to break in, the Neighbourhood Policing Team agreed to try to make residents aware of this.

A member of the public asked about a recent incident where someone had been harassed by a landowner whilst using a public right of way. This had been reported to the police but their advice given was to avoid the path in future. Police Community Support Officer Linney said the landowner in question had since been advised by the police of his obligations regarding the public right of way.

7 Theme item – Walking and the Colne Valley Greenway Councillor Turner introduced the item as chair of the Colne Valley Area Committee Environment and Transport Portfolio Group.

Mr Isherwood gave a presentation about Marsden Walkers are Welcome.

P Ashton gave a presentation about Golcar and Slaithwaite Walkers are Welcome.

Mr Gardner gave a presentation about public rights of way improvements.

Mr Dalby gave a presentation about public rights of way enforcement.

Mr Lawrence gave a presentation about the proposed Colne Valley Greenway project.

Members of the public then discussed the following issues relating to the Colne Valley Greenway project in small groups:

(a) Who should be consulted and involved?

(b) What are the potential risks and problems, and how can these be addressed?

Key points raised included possible conflict between different groups of users, and the suitability of different types of surfacing.

Councillor Turner thanked everyone for their contributions and announced that the next step was to hold a special meeting about the Greenway Project, which would be on Monday 20 January at 7pm at Marsden Mechanics. Following this it was intended to form a small steering group which would help to direct the project.

8 Area Committee Budget The Committee noted the current balance of its budget; there were no funding requests.

9 Council Budget Consultation and Future of Area Committees The Chair reminded everyone that the Council was carrying out a public consultation on its budget for 2014/2015, and handed out copies of the information pack. Considerable savings need to be made, so it is important for as many people as possible to have their say on the services they think are the most important.

10 Public Question Time Mr Gibson asked about the future of Area Committees. Members reiterated that no decision would be taken until the Council meeting in February 2014.

A member of the public encouraged everyone to support service personnel who would be returning from Afghanistan next year, through the Community Covenant.

11 Dates of Future Meetings and Community Announcements The dates of future meetings were noted.

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Contact Officer: Cheryl Smith - Tel. 01484 234000

KIRKLEES COUNCIL

AREA COMMITTEE – HUDDERSFIELD

Tuesday 26 November 2013

Present: Councillor Hughes (Chair) Councillors Blanchard, Burke, Calvert, Cooper, Hemmingway, Khan, McBride, Pattison, Simpson, Sokhal, Stewart-Turner and Wilkinson

Apologies were received from Councillors Brice, Harris, Mather, Preest, Sarwar, Scott, Smith, Walton

Also present approximately 20 members of the public

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on 26 November 2013 be approved as a correct record.

3 Interests Councillor Burke declared an other interest as committee member of Lindley Carnival Committee/Community Running Event in relation to item 11, proposed funding of a contribution to a community running event in Lindley.

4 Admissions of the Public It was noted that all agenda items would be considered in public session.

5 Deputations/ Petitions There were no deputations or petitions.

6 R J Whitehead Almshouses – Nomination of representative The Committee considered a report which sought a nomination to fill a vacancy on the charity. The last serving representative Mr D Wright was interested in re-nomination.

RESOLVED – That Mr D Wright be re-nominated for a further 4 year term on the R J Whitehead Almshouses Charity.

7 Poverty Looming, Gambling Booming! Who are the winners and losers in Huddersfield

1 The Committee considered a presentation by Phil Longworth, Health Policy Officer, Kirklees Council, which explored the impacts of problem gambling on people’s health, financial situations, relationships and general wellbeing. The Committee held workshop discussions around this theme and explored what more could be done locally to help support people with problem gambling.

RESOLVED - That Mr Longworth be thanked for his informative presentation.

8 Area Committee Budget The Committee noted the balance of its budgets and considered funding a number of projects.

(Councillor Burke declared an other interest as committee member of Lindley Carnival Committee/Community Running Event in relation to item 11proposed funding of a contribution to a community running event in Lindley.)

RESOLVED -

(1) That the report; Schools Council Summit Huddersfield be withdrawn.

(2) That the following capital schemes be approved:

a) £10,000 contribution for development of public facilities on Castle Hill with a view to match funding a major heritage lottery bid for the site.

b) £2,500 for a scheme to improve steps on a public footpath, no.138 between Benomley Road and Highlands Avenue, Almondbury.

c) £20,000 to undertake streetscene/highways improvements in the Ashbrow Ward.

d) £82,000 to undertake streetscene/highways improvements in the Crosland Moor & Netherton Ward.

(3) That the following revenue schemes be approved:

(a) £6,700 to undertake streetscene/highways improvements in the Ashbrow Ward – see resolution (1) c) above.

(b) £1,000 contribution to the Kirklees Federation Tenants and Residents Association to run Almondbury Gala in July/August 2014.

(c) £1,300 for the provision of a grit bin for a 5 year period to be placed at Prestwich junction with Gleneagles Way in the Ashbrow Ward.

(d) £7,000 to support community priorities/activities particularly for the benefit of older and vulnerable adults in the Ashbrow Ward.

(e) £2,134 for the provision of summer floral decorations in the villages of Netherton and Crosland Moor in 2014.

(f) £10,000 to enable elected members and partners in the Crosland Moor & Netherton Ward to work with local groups to respond to agreed community priorities and enhance community activities.

(g) £2,000 to continue provision of a Police and Community Room in Lindley Ward at the Salendine Nook Shopping Centre.

(h) £2,000 as a contribution to the Lindley Carnival Committee to support a Lindley community running event in summer 2014.

(i) £1,300 for the provision of a grit bin for a 5 year period to be placed in the Lindley Ward, location to be agreed.

(j) £1,000 for a community noticeboard on Pennine Crescent, Salendine Nook, Lindley Ward.

(k) £1,000 for replacement of tree lights around St John’s Church in the centre of Newsome Village.

(l) £1,000 to improve a footpath to the rear of Victoria Road, Lockwood, Newsome Ward.

(4) That the following decisions made since the last meeting be noted:

(a) Fastrack commission of £20.00 revenue for a poppy wreath in Almondbury.

(b) Cancellation of a feasibility study for Lindley Clock Tower Floodlighting, £2,000 revenue to return to budget.

(c) £5,200 revenue return to budget due to underspend for provision of grit bins at various locations in the Almondbury Ward.

(d) £10,000 capital return to budget due to cancellation of Lascelles Hall Cricket Club project in the Almondbury Ward.

(e) £1,500 capital underspend on landscaping sites in the Lindley Ward, return to budget.

8 Public Question Time Questions were asked in regard to the following issues and councillors advised as to the way forward:

A representative of the Youth Council asked Dalton Ward Councillors why there was no zebra crossing to get to Tesco’s on Long Lane. Cllr McBride responded that 2 crossings are currently being assessed.

A representative of the Youth Council asked why there is no crossing at the bottom of Newsome Road. Councillor Cooper responded that a Cabinet decision would be needed for any increased Highways budget.

Mr Bob Mortimer asked why road repairs on Meltham Road near Netherton are not being repaired sufficiently. Cllr McBride asked if the resident had reported these concerns to his Ward Councillors and Highways and Yorkshire Water officials and recommended he do so.

9 Dates of Future Meetings The dates of future meetings were noted: 21 January 2014 – 7pm Huddersfield Town Hall 18 March 2014 – 7pm – Huddersfield Town Hall

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Contact Officer: Cheryl Smith - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – HUDDERSFIELD

21 January 2014

Present: Councillor Hughes (Chair) Councillors Blanchard, Brice, Burke, Calvert, Khan, Preest, McBride, Smith, Sokhal, Stewart-Turner, Wilkinson

Apologies were received from Councillors Cooper, Harris, Hemmingway, Mather, Pattison, Sarwar, Scott, Simpson, Walton

Also present approximately 20 members of the public.

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED –The minutes of the meeting of the Committee held on 26 November 2013 were agreed as a correct record.

3 Interests No Councillor declared an interest in any of the items.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

The Committee agreed to consider a late urgent item, as part of agenda item 6 Budget Report, relating to funding of Streetscene improvements for the Almondbury Ward.

5 Deputations/ Petitions No deputations or petitions were received.

6 Living with the squeeze – the rising cost of living The Committee considered a presentation by Mr Longworth, Health Policy Officer, Kirklees Council and Mr Fitzsimmons from Kirklees Citizens Advice Bureau. Both presentations explored the impacts of the rising cost of living. The Committee held workshop discussions around this theme and explored what more could be done locally to help support people to maximise what they do have, earning the most they can, spending and

1 borrowing in the most efficient ways and mitigating the impacts of unforeseen changes to the circumstances.

RESOLVED - That Mr Longworth and Mr Fitzsimmons be thanked for their informative presentations.

8 Area Committee Budget The Committee noted the balance of its budgets and considered funding two projects.

The Committee agreed to consider a late urgent item, as part of agenda item 6 Budget Report, relating to funding of streetscene improvements for the Almondbury Ward.

RESOLVED -

(1) That the following capital scheme be approved:

(a) £32,000.00 to undertake Streetscene/Highways improvements in the Almondbury Ward.

(2) That the following revenue schemes be approved:

(a) £8,985.00 towards improvement works to the skate park at Roger Lane in Newsome.

8 Public Question Time None received.

9 Dates of Future Meetings The dates of future meetings were noted:

18 March 2014 from 7pm at Huddersfield Town Hall

2 ACH5

Contact Officer: Sarah Mitchell - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – HUDDERSFIELD

Tuesday 18 March 2014

Present: Councillor Hughes in the Chair Councillors Blanchard, Calvert, Hemmingway, McBride, Simpson, Scott, Sokhal, Stewart-Turner, Wilkinson.

Apologies were received from Councillor Brice, Burke, Cooper, Harris, Khan Mather, Pattison, Preest, Sarwar, Sarwar, Smith, Walton.

Also present: Around 20 members of the public

1 Chair’s Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – The minutes of the meeting of the Committee held on 21 January 2014 were agreed as a correct record.

3 Interests No Councillor declared an interest in any of the items.

4 Admission of the Public It was noted that all Agenda items would be considered in public session.

5 Working together to prevent and reduce domestic abuse in Huddersfield S Wiseman, the Adult Safeguarding Police Detective Inspector provided an overview of the role of the Police in Adult Safeguarding and presented statistical data on a national level, Kirklees and Huddersfield with regards to domestic abuse.

Pennine Domestic Violence Group (PDVG) followed by delivering a very informative presentation about the range of services and support they provide to victims and perpetrators of domestic abuse, (see slides)

Group work took place, this was based on scenario of resident that was experiencing domestic abuse. Feedback was given and a number questions were asked and answered.

1 A past victim of domestic abuse who now volunteers for Pennine Domestic Violence Group spoke about her experience, support she received and the importance of everyone being aware, talking about domestic abuse and working together to reduce and prevent it.

Part of a DVD by All Saints school was played, it was called - 'it doesn't have to be this way' and was developed as a direct result of the publicity that was produced for the Huddersfield Area Committee meeting held in February 2013.

6 Area Committee Budget The Committee noted the current balance of its budget and considered funding four projects.

RESOLVED –

(1) That the following revenue schemes be approved:

(a) Lepton Recreation Ground improvements (Almondbury ward), £10,090.00

(b) Almondbury Resilience and Community Learning (Almondbury ward) £6,764.00

(d) Creation of an informal picnic area, Snow Island Nature Reserve, (Newsome ward) £5,000.00

(2) Noted the following Discretionary Fast Track Commissions:

(a) £813.00 Capital, Streetscene repairs (Lindley ward) (b) £500 .00 Revenue, Schools Council Summit (Ashbrow ward)

(2) That the Committee note the following underspends which are to be returned to budget.

(a) Bin outside the entrance to the MUGA on Norfolk Avenue (number 40) (Ashbrow ward) approved on 27 November 2012 £220.00 return to budget £20.00.

7 Deputation/Petitions There were no deputations or petitions.

8 Public Question Time None received.

2 9 Dates of future The dates of future meetings are yet to be agreed.

ACMDDK3

Contact Officer: Duggs Carre - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – MIRFIELD, DENBY DALE AND KIRKBURTON

Monday 18 November 2013

Present: Councillor Dodds in the Chair Councillors Barraclough, Hardcastle, K Smith, Lees-Hamilton, Taylor and Ward

Apologies were received from Councillors Bolt and Turner

Also present were approximately 19 members of the public, and representatives from Mirfield Town Council.

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on 24 October 2013 be approved as a correct record.

3 Interests No formal interests were declared. Councillor Lees-Hamilton said she was a local resident in regard to the Upper Hopton proposal.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session. It was agreed that a report on funding for a new mini bus at the Denby Dale Centre be considered as a late urgent item as part of the Area Committee Budget Report.

5 Deputations/Petitions There were no deputations or petitions.

6 Area Committee Budget The Committee noted the balance of its budget and considered funding a number of projects.

1 RESOLVED -

(1) That the following revenue schemes be approved:

(a) Commissioning of Christmas Trees at various locations for 2013 £1,625.00 (Kirkburton £1,025.00 and Denby Dale Ward £600.00)

(b) Lest we Forget – World War One Project - £1,300.00. To support the project activity with local schools. (Kirkburton £650.00 and Denby Dale Ward £650.00)

(c) Grit Bins in Denby Dale ward - £3,700.00 at the following locations: Outside Nursery, Lower Common Lane, Scissett Outside23 Thorpes Avenue,denby Dale. Outside 57 Beechfield Avenue, Skelmanthorpe. Near 1 South Croft, Upper Denby. Outside Cumberworth School, Cumberworth lane, Upper Cumberworth

(2) That the following capital schemes be approved:

(a) Grit Bins in Denby Dale Ward - £4,100.00 contribution towards the grit bins identified above in decision 1 (c).

(b) Traffic Calming and Safety Features on Upper Hopton Lane, Upper Hopton.- £7,500.00 (Mirfield Ward)

This last report was tabled on the night as an urgent item.

7 Public Question Time Questions were asked in relation to a number of issues as below.

(a) A question was asked in regard to Speed Indicator Devices (SIDs) and clarity sort that they could be available in Hopton as part of the traffic calming measures –it was agreed the sites would be looked at and SID’s in Hopton would definitely not be excluded as an option. A member of the public stated that SID’s run by solar power are cheaper to install and run, but it was agreed that checks were needed as to their effectiveness.

(b) Concerns were raised in regard to illegal traffic movements from the Tesco Car Park in the middle of Mirfield.Town Councillor Pinder said he believed Tesco had passed on data to the Local Authority.

2 (c) Further questions were asked in regard to the previous funding allocation to the bridle way in Mirfield.It was confirmed that a site visit had still to take place and no firm plans were yet in place

(d) A number of points were raised in regard to the ongoing issues in regard to the public toilets by the library in Mirfield. Discussions were ongoing with local councillors and with the Town Council.

8 Date of Next Meeting The date of the next meeting was provisionally agreed as Monday 3 February but subject to change ( note: this has now been rescheduled to 20 February at the Savoy Youth and Community Centre in Skelmanthorpe.)

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Contact Officer: Duggs Carre - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – MIRFIELD, DENBY DALE AND KIRKBURTON

Monday 20 February 2014

Present: Councillor Dodds in the Chair Councillors Barraclough, Bolt, Hardcastle, C Smith, Lees-Hamilton, Taylor, Turner and Ward.

Also present: Approximately 22 members of the public, two Police Officers and representatives from both Mirfield Town Council and Kirkburton Parish Council.

No apologies were received.

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 18 November 2013 be approved as a correct record. Councillor Dodds answered a question raised at the last public meeting 7(a) regarding speed indicator devices and said solar powered units were only viable for static unit not ones that were relocated every few months.

3 Interests No formal interests were declared.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions There were no deputations or petitions.

6 Local Policing and Crime update Inspector Trueman and PCSO Hobson gave an update on local crime, discussed priorities and answered general questions. The new Policing Team is called the Rural Neighbourhood Policing Team and the main Headquarters is Holmfirth Station.

It was noted that PCSO Hobson was due to leave the force and a formal vote of thanks was asked to be recorded and applause followed.

7 Area Committee Budget The Committee noted the balance of its budget and considered funding a number of projects.

RESOLVED –

(1) That the following revenue schemes be approved:

(a) Provision of Mirfield and Skelmanthorpe Floral Decorations - £695.30 (Mirfield) £350.00 (Denby Dale) - £1,045.30. (b) Citizens Advice Outreach Sessions in Skelmanthorpe and Shepley – (Denby Dale and Kirkburton) - £6,713.00 (£2,238.00 Kirkburton, £4,475.00 Denby Dale). (c) Provision of Grit Bins – various locations in Kirkburton Ward – (Kirkburton) - £11,700.00. (d) Improvements to play areas in Shelley – (Kirkburton) - £2,000.00 (new bark only).

(2) That the following capital schemes be approved:

(a) Fence for Hallas Road – playing ground – (Kirkburton) - £5,730.00. (b) Westerley Lane – Shelley Whinns Footpath – (Kirkburton) - £8,750.00 (c) New Speed Indicator Devices in Grange Moor and Speed Indicator Device maintenance – (Kirkburton) - £10,500.00. (d) Grant – Lepton Highlanders Cricket Nets – (Kirkburton) - £10,000.00. (e) Grant – Pennine Canoe Club – (Mirfield) - £11,500.00 plus further £1,000.00 previously allocated to Kirklees Parks for legal fees, (16/09/2013) so total allocation is £12,500.00.

RESOLVED –

(3) That the following revenue reports be withdrawn or deferred:

(a) Refurbishment at Shelley Park – equipment and fencing – (Kirkburton) – Project Withdrawn.

(b) Grant – Upper Hopton Cricket Club – (Mirfield) – Project Deferred.

RESOLVED –

(4) That following budget changes:

Re-instated Project – capital

(a) Calder Valley Greenways Interpretation – (Mirfield) - £10,770.00

(5) Underspends returned to capital budget:

(a) Community Road Safety Initiatives - £10,000.00 to be returned to (Kirkburton) capital budget. (b) Upper Hopton Cricket Club Improvements - £4,463.80 to be returned to (Mirfield) capital budget.

It was also said by a number of Councillors that groups requesting funding should send a representative to the Area Committee meeting. Mr Carre told the meeting that he does advise groups of the decision dates and will now inform them of the need to attend.

8 Public Question Time Questions were asked in regard to the following issues and councillors advised as to the way forward:

* Councillor Ward asked what the final legal costs were in relation to Denby Delph, Mr Carre advised the meeting that he was still awaiting a response from Kirklees Legal Services. * Parish Councillor Parsley alerted the meeting to the fact that a local young man called Mr Needham was desperately in need of support to attend the Junior World Taekwondo Championship in Taiwan. She was aware neither the Area Committee or the Parish Council could support individuals but asked people if they could help in any way. It was agreed Mr Carre would advise Councillors as to options in regard to funding individuals * A member of the public from Upper Hopton thanked Councillors for identifying money to support traffic calming measures on Hopton Lane in Mirfield.

9 Dates of Future Meetings The date of the next meeting was provisionally agreed as Monday 7 April 2014 in the Mirfield Town Council meeting room (note: this has now been moved to Battyeford Sports Centre, 443 Huddersfield Road, Mirfield, due to the fact there is to be a speaker talking about Tour de France).

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Contact Officer: Duggs Carre - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – MIRFIELD, DENBY DALE AND KIRKBURTON

Monday 7 April 2014

Present: Councillor Dodds in the Chair Councillors Hardcastle, C Smith, Lees-Hamilton and Taylor.

Also present: Approximately 20 members of the public, one Council officers and representatives from both Mirfield Town Council and Kirkburton Parish Council.

Apologies were received from Councillors Barraclough, Bolt, Turner and Ward.

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves. Cllr Dodds also showed the meeting the new Helmet plaque that had been commissioned by the Area Committee and would be given to local schools in the Shelley Pyramid as part of the commission WW1 commeraration activity that is underway.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 20 February 2014 be approved as a correct record..

3 Interests No formal interests were declared.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions There were no formal deputations or petitions.

A member of the ‘Save Mirfield’ group asked the committee for their support and alerted the meeting as to a new development that he considered to be a concern.

6 Tour de France Kathryn Broadbent, an operations manager form Highways attended the meeting to tell local people about the plans made for the Tour, the plans that were in place to deal with the logistics and gave advice as to how best local people could get involved.

1 7 Area Committee Budget The Committee noted the balance of its budget and considered funding a number of projects.

RESOLVED –

(1) That the following revenue schemes be approved:

a) Grant - Hopton Mills Cricket Club - new floor in Club House £2,847.00 (Mirfield) b) Grant - Shelley Community Football Club - funding of major improvements at club site £9,000.00 (Kirkburton) - further £3,000.00 to be re-considered later in the year. c) Grant - Kirkburton Cricket Club - replacement of non-turf pitch £2,725.00 (Kirkburton)

RESOLVED –

(2) That the following revenue reports be withdrawn or deferred:

a) Grant - Pennine Canoe Club - new storage containers £7,000.00 (Mirfield) - no representatives were available to talk to the request. b) Upper Hopton Cricket Club - development of Cricket Practice area £10,000.00 (Mirfield) - agreed local Councillors would attend a site visit and look at options and issues.

8 Public Question Time There were no questions.

Roger Beaumont took the opportunity to give thanks to Cllr Smith for her work over the past years for her work as a local councillor for Kirkburton. This was supported by all Councillors present.

9 Dates of Future Meetings The date of the next meeting will be agreed at the Annual Council meeting that is to take place following the elections in late May.

2 ACSV3

Contact Officer: Susan Ginty - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – SPEN VALLEY

Thursday 10 October 2013

Present: Councillor S Hall in the Chair Councillors D Hall, Holmes, Alvy, A Pinnock and K Pinnock

Apologies were received from Councillor Kendrick, Lawson and Sheard

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting RESOLVED – That the minutes of the meeting of the Committee held on 20 August 2013 be approved as a correct record.

3 Interests Councillor S Hall declared a pecuniary interest, as spouse of a KNH employee, and left the room at item 8, proposed change of use of funding orchard planting at Church Grange and proposed funding of the Dale Lane community sports project.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions There were no deputations or petitions.

6 North Kirklees Clinical Commissioning Group Dr David Kelly Chair of North Kirklees Clinical Commissioning Group gave a presentation highlighting ‘Doris’s story’. This depicted a patient’s experience of current services. It reflected the aim for better co-ordinated and joined up services for the future. Dr Kelly explained the need to change to care closer to home and integrated services. A model was outlined featuring self care and self management; effective long term condition management and support; crisis response; care planning; coordinated care navigators; and enablers to support. This involves several services and teams.

Dr Kelly described how work was on-going towards this model. For example, community teams were working longer hours; there was a

1 mobile response; seven days therapy support for intermediate care beds; better technology; and better palliative care. Other aspects included seven day hospital discharge; continuing care assessments; support to care homes; seven day support to patients with respiratory and heart problems and early supported discharge for stroke patients. Renal care will be closer to home and more dermatology community care.

In relation to primary care and in response to concerns about accessing General Practitioners, work was on-going to identify variations; improve access; support practices; and reduce duplication and waste. Different ways of working were being introduced. For example more care planning for vulnerable people; community based health checks; and community cardiac care. North Kirklees and Huddersfield Clinical Commissioning groups and Kirklees Council were working together, adopting a single approach to priorities and information sharing.

Dr Kelly and colleagues, Helen Severne and Jim Barwick, responded to several questions and comments from Councillors and members of the public. These related to the balance of hospital recuperation and the desire to get home with support; conditions treatable outside hospital; speedier specialist support services for example physiotherapy; the good work to get the commissioning group up and running; the consultation and links with the voluntary sector; and the opportunities to get involved.

Discussion also covered funding limitations; support for carers; concern about the pressure on volunteers; the graduate apprenticeship programme; and the range of private and NHS providers that future services will involve. Dr Kelly also confirmed that the Joint Overview and Scrutiny Committee referred some aspects of the proposals to the Secretary of State.

The committee thanked Dr Kelly and colleagues for attending.

7 Healthwatch Kirklees Rory Deighton Director of Healthwatch, described how the organisation has been established in response to changes in health and social care.

Healthwatch was a statutory voluntary organisation set up to provide a voice to hold the Clinical Commissioning Group and health and social care services to account. It offered a link between people that may need support, and bodies such as the Clinical Commissioning Group.

Healthwatch was an organisation that can listen and talk to people about the impact of changes. It could address issues on behalf of people affected, with a view to shaping change. A couple of examples were given; the requirements of deaf people in accessing the 111 telephone service; and the needs of people with HIV. Healthwatch would offer constructive, positive challenge.

2 The organisation also had ‘enter and view’ powers for example, to General Practitioner surgeries, hospitals and care homes.

The committee thanked Rory for attending.

8 Area Committee Budget The area committee noted the budget balance of £21,619.54 revenue and £87,450.37 capital.

Councillor S Hall declared a pecuniary interest as spouse of a KNH employee, in the proposed change of use of funding at Church Grange and in the proposed funding of Dale Lane community sports project and left the room. Councillor Andrew Pinnock was nominated and seconded to the Chair for these items.

RESOLVED - (1) That there be a change of use of funding- Church Grange Orchard planting £420. The allocation was to be used for planting and paving.

(2) That the following revenue projects be approved:

(a) Dale Lane Community Sports Project – for sessional staffing costs, equipment, food and nutrition session costs, and training for volunteers £4,280.

(b) Royal British Legion Remembrance Day Parade Band £150 approved subject to Grant Access Point Registration.

(c) Cleckheaton Folk Festival – to deliver the Sunday carnival street entertainment, outreach activity and publicity £10,000

(3) That the following capital project be approved:

(a) Cleckheaton Christmas Lights remedial work (electrical) £3,000.

9 Public Question Time No questions were asked.

10 Dates of Future Meetings The next meeting would take place on 12 December 2013 at 7pm at Cleckheaton Town Hall. The West Yorkshire Police and Crime Commissioner Mark Burns-Williamson was invited to the meeting.

3 ACSV4

Contact Officer: Susan Ginty- Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – SPEN VALLEY

Thursday 12 December 2013

Present: Councillor S Hall in the Chair Councillors Alvy, D Hall, L Holmes, Kendrick, Lawson, A Pinnock, K Pinnock

Apologies were received from Councillor D Sheard

Also present: West Yorkshire Police and Crime Commissioner Mr Burns- Williamson, Neighbourhood Police Team Inspector Holland

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

The Chair agreed to consider a late urgent item in respect of representation on outside bodies and nominations to Holly Bank Trust.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 10 October 2013 be approved as a correct record.

3 Interests Councillor D Hall declared a pecuniary interest in Item 6 as a member of the Police and Crime Panel.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions There were no deputations or petitions.

6 Police and Crime Commissioner for West Yorkshire Mr Burns - Williamson, Police and Crime Commissioner for West Yorkshire explained that the area is the 4th largest in England and Wales. The Commissioner has spent over 50% of his time out of the office and in the area. The police budget has been cut by 26% equating to over 140 million pounds over a six year period. The numbers in the Neighbourhood Police Team should roughly remain the same.

1 The Commissioner referred to the Police and Crime Plan and putting Neighbourhood Policing at the heart of what they do. Partnership working is critical as is working with the public, voluntary organisations, and businesses. There is a commitment to ensure that core policing is not privatised.

There had been a good reduction in burglary-22.6% in Kirklees. Kirklees is the best performing division in West Yorkshire.

Confidence was being assessed, a report from a review will be made next week and will have recommendations going forward.

The Commissioner also referred to proceeds of crime. Six million pounds in value was seized last year.

The Commissioner responded to several questions and comments relating to:

(a) Closure of local police stations. The Commissioner was not aware of a plan to close Heckmondwike Police Station. There was a review going on across West Yorkshire. There will be cuts. Staffing will be prioritised over buildings. The custody area in Dewsbury will probably close but the police station and policing will continue. Boundary configurations may change. There will hopefully be closer work with Councils, Fire Service, and there is potential for co- located teams and more integrated working.

(b) Road traffic issues and bad driving. The Commissioner acknowledged that traffic offences were highlighted as local concerns and that it was for the local neighbourhood policing team and division to get the local balance right. Regarding 20mph zones in residential areas, that is a Council decision involving local consultation and police would also give a view. It’s a long process with a cost attached. Enforcement is an issue. Inspector Holland advised of the work that has been done with schools addressing parking and speeding. There are also speed indicator devices rotating across the area. Intelligence from these is shared with the police to target enforcement.

(c) Travellers. Some areas have permanent sites others do not. There are enforcement and cleansing costs. A civil offence may be committed in accessing land or car parks.

7 Neighbourhood Policing Inspector Holland gave apologies on behalf of Rebecca Strutt Safer Communities Officer who had to leave the meeting. The inspector went on to describe the Neighbourhood Management Group which was a partnership group addressing local issues and priorities and with a colleague gave an update on local policing.

2 Crimes were down 16% from last year. The Neighbourhood Policing Team were at Morrisons on Friday and Saturday. Sash Jammers and door jammers were on sale to combat euro-profile burglary.

Antisocial behaviour issues at Cleckheaton Bus Station and Cleckheaton Memorial Park and Dale Lane were being addressed. The team were also working with partners to address legal highs, rubbish on the Greenway, and retail crime.

Members of the public were reminded of security over the Christmas period; safeguarding wallets purses and valuables and avoiding alcohol if driving. Gadgets can be registered on an immobilizer website and tracked immobilised or alarmed.

8 Balancing the Books Budget Consultation The Chair reminded everyone of the consultation and how people can make their views known. People were invited to take away a copy of the consultation document.

9 Area Committee Budget The Committee noted its balance of its budgets and considered funding a number of projects.

RESOLVED –

(1) That the following revenue schemes be approved:

(a) Drub Recreation- 5 seat picnic table and bench £325, from the allocation approved 24/8/2010 £6,000 (£2,000 per ward). Cleckheaton ward. The award was subject to the organisation amending their governing document and ratifying the changes at the next AGM meeting in January.

(b) British Legion-World War 1 Anniversary `Lest We Forget’ 4 year exhibition- £3,345.

(2) That the following capital schemes be approved:

(a) Town Centre Clock repairs: Cleckheaton Town Hall (£3,998) and Heckmondwike Market Place (£1,876). Total £5,874

(3) Change of Use of remaining funding awarded for Luddite artwork and leaflets 1/2/2011: Spen Valley Civic Society- Plaques marking locations of significant Luddite activity in Spen Valley. £2,390 (£2,000 revenue and £390 capital).

10 Public Question Time No questions were asked

11 Representation on Outside Bodies The Chair agreed to consider a late urgent item in respect of nominations to Holly Bank Trust noting the time period that had elapsed since the last nomination.

No nominations were made.

12 Dates of Future Meetings The dates of future meetings were noted.

4 ACSV5

Contact Officer: Susan Ginty - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – SPEN VALLEY

Thursday 30 January 2014

Present: Councillor Steve Hall (Chair) Councillors, Alvy, D Hall, Holmes, Kendrick, A Pinnock, K Pinnock

Also present: approximately 21 members of public

Apologies for absence were received from: Councillor Sheard

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 12 December 2013 be approved as a correct record.

3 Interests Councillor Alvy declared an Other interest in agenda item 7, Representation on Outside Bodies, as the nominee was his wife. Councillor Alvy left the meeting for this item.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions There were no deputations or petitions.

6 Tour De France Kathryn Broadbent, Operational Manager, Place - Streetscene and Housing and Alun Ireland, Communications Manager, presented information to the area committee and responded to questions and comments. The race comes through Kirklees on Sunday 6th July. One hundred and fifty thousand visitors were expected to view the race with fifty thousand assembling in the Holme Moss vicinity. There will be two hundred cyclists and a large supporting entourage. Road closure will start from 8am. Parking will not be allowed on route for three days beforehand. There will be crossing points for emergency and essential traffic. Talks were ongoing with stakeholders. Temporary car parks will be set up and

1 park and ride facilities with shuttle bus services will be provided. In Huddersfield and Holmfirth there will be big screen coverage of the race, family friendly activities and food and drink.

Businesses were encouraged to take advantage of this unique opportunity for hospitality, tourism and events. Spen Valley businesses could for example team up with business on route. There will be a real need for accommodation and additional car parking.

Public transport was being adjusted. For example the Sunday service was being changed to a normal service and consideration was being given to how more bikes can be carried.

For the first time there will also be a Cultural Festival of events leading up to the race.

A member of the public suggested that a well known local cyclist from Hartshead could play a part in the publicity.

The economic benefit from the race was expected to be threefold that of the cost of the race.

Alun Ireland, Communications Manager described the legacy of the race including:

* the impact on health and sport inclusion * more cycling clubs were being developed * 25 new skyrides have been introduced * Streetbikes were running activities * the Tour de France route will be marked to encourage ongoing cycling * an education package for schools * creation of a strong group to inform infrastructure decisions

In Spen Valley:

* there was the Greenway; there may be a Tour de Spen race- Sustrans and the Chamber of Trade were considering that * Heckmondwike Cycle Speedway Club has reported an increase in membership * Streetbikes operate locally recycling and redistributing bikes and running cycling activities. There was a Real Community Tour in May with a ride starting in Spen Valley * there were plans for work on Spen Valley Ringway * a triathalon was planned at the Spen Valley Track involving schools and children.

The legacy will be beneficial and involve health transportation, voluntary groups, trained sports leaders. It will be a ten year plan in the aftermath of the Tour de France race itself.

2 The policing cost will be mitigated by thousands of volunteers supporting the race, similar to the Olympic Games game makers.

More information about the Tour de France Grand Depart was available at: www.kirklees.gov.uk/letour

RESOLVED: That Kathryn and Alun be thanked for their presentation.

7 Representation on outside bodies Councillor Alvy declared an Other interest as the nominee was his wife. Councillor Alvy left the meeting for this item. The committee considered a nomination to fill the vacancy on Holly Bank Trust.

RESOLVED: That Joanne Alvy be appointed as the representative to sit on Holly Bank Trust.

8 Area Committee Budget The Committee noted the balance of its budgets and considered funding a number of projects.

RESOLVED –

(1) That the following capital schemes be approved:

(a) £10,000, Streetscene (Public Rights of Way), for improvements to the Greenway access route at Quaker Lane, Hightown. Public Rights of Way officers were to be asked to consider the barrier separating the paths and if this was necessary.

(2) That the following revenue schemes be approved:

(a) £3,799.30 Streetscene (Parks) for provision of town (Cleckheaton and Heckmondwike) and village (Roberttown, Gomersal and Oakenshaw) floral decorations.

9 Public Question Time Questions were asked in regard to the following issues and councillors advised as to the way forward:

What was happening with clock repairs? Councillors responded that funding had been approved and work was due to start imminently.

What is the Councils position on bullying, in the context that the Council had decided that all housing rents will be paid by direct debit? Councillors responded that the Council disapproves of bullying. Gathering rent through direct debit was Council policy and provided the best value for money for tenants and the housing revenue account. The policy had been confirmed by Cabinet, discussed at full Council and had been assessed by Scrutiny. Tenant views informed the decision. Kirklees Neighbourhood Housing

3 worked closely with tenants to support them with any issues. Where tenants don’t have bank accounts the Council could give support. Any concern about bullying should be referred to the Chief Executive.

10 Dates of Future Meetings The details of the next meeting on 27 March 7pm at Cleckheaton Town Hall were noted.

4 ACSV6

Contact Officer: Sue Ginty - Tel. 01484 221000

KIRKLEES COUNCIL

AREA COMMITTEE – SPEN VALLEY

Thursday 27 March 2014

Present: Councillor Steve Hall (Chair) Councillors Alvy, D Hall, Holmes, Kendrick, A Pinnock, K Pinnock, Sheard

Also present: Approximately 28 members of the public

Apologies: none.

1 Welcome and Introduction The Chair welcomed everyone to the meeting and Committee Members introduced themselves. Councillor A Pinnock was expected to arrive later during the meeting.

2 Minutes of the Previous Meeting

RESOLVED – That the minutes of the meeting of the Committee held on 30 January 2014 be approved as a correct record.

3 Interests Councillor D Hall declared a pecuniary interest at Item 6 Creative People and Places, as a musician.

4 Admissions of the Public It was noted that all Agenda items would be considered in public session.

5 Deputations/ Petitions Mr Messenger of Spen Valley Flyers Roller Hockey Club made a deputation and presented a petition relating to concerns about the closure of Whitcliffe Mount Sports Centre, stating that many people depend on the Leisure Centre.The Chair advised that the petition would be referred to the relevant service for a response.

6 Creative People and Places Adele Poppleton Creative Economy and Voluntary and Community Sector Development Manager, and Victoria Firth Chief Executive of Lawrence Batley Theatre presented information on the Creative People and Places Programme and responded to comments and questions.

1 The three year programme is a 2.7 million pound investment for North Kirklees, by the Arts Council, to increase engagement with the arts. Adele described who was involved with the programme and how that may change over time as more Community Groups become able to take part in the consortium. The consortium consisted of Kirklees Council Creative Economy Team, Lawrence Batley Theatre and Batley Festival Group. North Kirklees was in the bottom 20% for arts engagement. The programme was about getting those interested, to engage and take part. The funding was allocated following a business case being made focusing on North Kirklees particularly as there is less engagement than in South Kirklees, and it was hoped to maximise impact. The programme is not a grant pot.

Victoria described the Making a Scene Vision, and how the programme will bring to bear a lasting excitement. It is intended to enhance participation and enjoyment of any creative arts e.g. park sculpture, knitting, brass bands etc. Local people would shape the scene of taster opportunities and workshops. Different Community Groups might want to host events in traditional and non-traditional venues, parks, pop up venues, or have street entertainment. People will be supported to interact on line through digital arts. Festivals also have a particular role and the programme could support things that are already happening and explore what else festival organisations need. Big flagship projects may also help lever in future investment.

Officers were being recruited to work on the delivery of the programme and local people were encouraged to get involved with them when they were appointed.

Discussion included the following points. Through the programme, festivals could be supported to develop and do something different and attract more involvement and new funding. There is local talent and thriving activities locally. Tenant and Residents Committees could encourage involvement. There are two arts colleges, so artistic talent and engagement should be there, people need to mix, share talent and offer something for older people. Adele explained that a separate project funded by the Arts Council covered artists and performances in residential care settings. Adele described the research that arrived at the conclusion that North Kirklees was in the bottom 20%. A critical mass of people was needed to drive a thriving scene. Arts in the Neighbourhood funding as available to support activities, this funding is about developing and inspiring and engaging Local talent included two international recording studios, a thriving rock culture, session musicians, the Folk Festival, the Music Festival, Whitcliffe Performing Arts etcetera. Anything that builds on that and secures what exists was welcomed. Mentors could be drawn from existing talent.

It is hoped this will be sustainable whether artists are local or drawn nationally will depend on quality and the programme will be experimental, a mixture of arts with no perameters.

Ideas and contacts are being logged until the team is recruited. People were urged to get in touch. The team once in place will meet local contacts and hold open days.

7 Area Committee Budget Councillor A Pinnock entered the meeting. The Committee noted the balance of budgets and considered funding a number of projects.

RESOLVED – (1) That the following capital schemes be approved:

(a) £19,900.00, Securing Car-parks, Kirklees Investment and Regeneration Service

(b) £1,971.50, Cleckheaton in Bloom, Spenborough Chamber of Trade

(2) That the following revenue schemes be approved:

(a) £372.00 (£69.24 2013/2014 plus £302.76 2014/2015) Blanket Hall Street Stalls, Kirklees Investment and Regeneration

(3) That the following decisions made since the last meeting be noted:

Fast Track Commissioning and Discretionary Grants (Supported by Councillors and the Chair of Committee and approved by Director): Capital - Safeguarding Open Spaces £14,920.00 was approved 20/08/2013 with a contingency of £5,000.00 for additional security measures to be approved by Area Committee Chair in consultation with the Neighbourhood Management Group. Additional bollards are required at Millbridge Recreation - £1,490.00

Underspend to return to budget: Revenue - Return to Budget £24.00 - Growing Together 2013, (approved 26 March 2013 - £3,450.00) Capital - Return to Budget £3,585.74 - Public Rights of Way improvements at Hunsworth Lane (approved 23 December 2010 - £15,091.00) Capital - Return to Budget £2,242.00 - Jubilee Schools Orchards (approved 30 January 2012 - £7,000.00) Capital - Return to Budget £3,256.00 St John's Church entrance - disabled access to community facilities - (approved 26 March 2013 up to a maximum of £13,000.00 depending on grant decisions awaited from external sources. £9,744.00 funded on that basis).

3 Underspend - change of use: Capital - Hard Standing for Young People's Services Mobile Provision - Dale Lane and Firthcliffe - approved on 26 March 2013 - £9,840.00. The underspend of £1,940.00 is required for widening access at Dale Lane.

8 Public Question Time Questions were asked in regard to the following issues and Councillors advised as to the way forward:

(a) What were the Councillors views on the closure of Accident and Emergency? There was a resolution at Council last night. Re- configuration of services is proposed not closure of Accident and Emergency. All parties have attended many meetings on the matter. The Council does not run hospital services. (b) What if funding for Le Tour Cycle Race is insufficient? Although this may have been reported on the radio, there hadn’t been any mention of that at a conference relating to Le Tour that day. It is understood that there is a contingency fund to cover any shortfall. Welcome to Yorkshire applied to the Arts Council for funding Huddersfield and Holmfirth Events. (c) Could funding be put back into keeping open public toilets? The Council had to make serious cuts. Could toilets in Civic buildings be made available? In some areas they were. (d) Is the Government making money available for filling potholes? 10% of what is actually needed is spent on keeping roads in good condition. Vehicles are checking for potholes and reports identifying potholes are responded to. The savings made from gritting due to the last mild winter could help. A and B roads are maintained and it would be desirable to fund more maintenance of unclassified roads, local in-put and knowledge would be required. (e) What progress is there with the Floating Community Café in Heckmondwike? The Able 2 Project was described. The innovative techniques and training for young people, and unskilled and unemployed people meant that the project was developing slowly but that was all part of the value of project. The lake was filled, pontoons had been developed and work had taken place on the reproduction carriages.

9 Dates of Future Meetings The dates of future meetings were to be confirmed. Members of the public were encouraged to see the Kirklees website and local press for further details.

CGAC9

Contact Officer: Andrea Woodside - Tel. 01484 221715

KIRKLEES COUNCIL

CORPORATE GOVERNANCE AND AUDIT COMMITTEE

Friday 16 May 2014

Present: Councillor Richards (in the Chair) Councillors Hardcastle, Marchington and Sheard

1 Membership of Committee Councillor Sheard substituted for Councillor O'Donovan.

Apologies for absence were received on behalf of Councillors D Hall and Wilkinson.

2 Minutes of Previous Meeting

RESOLVED - That the Minutes of the meeting of the Committee held on 6 March 2014 be approved as a correct record.

3 Interests No interests were declared.

4 Admission of the Public It was noted that Agenda Item 19 would be considered in private session (Minute No. 19 refers).

5 Deputations/Petitions No deputations or petitions were received.

6 Constitutional Update The Committee received a report which set out proposed changes to the Council's Constitution prior to its submission to Council on 4 June 2014. The report detailed proposed changes to; Council Procedure Rules and Access to Information Rules (Part 4 of the Constitution) and amendments to Part 3 of the Constitution (Section H), which relate to the role of management board and decision making.

The Committee noted that further reports would be submitted throughout the year as part of an ongoing review of the Constitution.

RESOLVED - (1) That the Constitutional changes as set out in paragraphs 2.4.9/2.4.10, 2.5.5 and 2.61 of the considered report be noted and submitted to the meeting of Annual Council for consideration.

1 (2) That it be noted that further constitutional changes will be submitted to this Committee throughout the municipal year as appropriate.

7 Meetings of Council 2014/2015 The Committee received a report, prior to its submission to Council on 4 June 2014, regarding the proposed alterations to format and frequency of Council meetings during the 2014/2015 municipal year, and beyond.

The report indicated that the purpose of Council meetings should focus upon discussing and agreeing policy issues, debating key issues facing the Council and its citizens, holding the Executive to account, and considering Scrutiny business. The report set out an indicative schedule of meetings, and proposed a duration of 3 hours, commencing at 6pm.

The Committee noted that the meetings of Council would be preceeded by a meeting of Cabinet, which would be dedicated to holding the Executive to account whereby Agendas would be focused upon written and oral questions, public questions and the receipt of deputations.

The Committee endorsed the content of the report, but requested that it be amended to clarify that the preceeding Cabinet meeting would commence at 5pm.

RESOLVED - (1) That the proposal for the arrangements of the meetings of Council during 2014/15 and beyond, as detailed within the report, be noted and submitted to Annual Council for consideration.

(2) That the report be amended, prior to submission to Council, to indicate that meetings of Cabinet will be scheduled at 5pm, prior to meetings of Council, to receive Public Questions, Member Questions and Petitions/Deputations.

(3) That Annual Council be recommended to approve the delegation of authority to the Assistant Director – Legal, Governance and Monitoring, to make the necessary and consequential changes to the constitution, subject to the approval of (1) above.

8 Devolution and Local Area Working 2014/2015 The Committee received a report, prior to its submission to Annual Council, which set out a proposal for the establishment of four District Committees to replace the existing seven Area Committees.

The report proposed the following District Committees; Batley and Spen (comprising Batley West, Batley East, Birstall and Birkenshaw, Cleckheaton, Heckmondwike and Liversedge and Gomersal Wards), Dewsbury and Mirfield (comprising Dewsbury East, Dewsbury West, Dewsbury South and Mirfield), Huddersfield (comprising Almondbury, Ashbrow, Crosland Moor and Netherton, Golcar, Greenhead, Lindley and

2 Newsome Wards) and Kirklees Rural (comprising Colne Valley, Denby Dale, Holme Valley North, Holme Valley South and Kirkburton Wards). Discussion took place regarding the placement of Golcar Ward within the Huddersfield District Committee boundary, and also in regard to devolved working arrangements. The Committee requested that the report be amended at paragraph 2.3.1 to reflect that devolution to the geographical areas as set out in the report would not be restricted by the proposed boundaries.

RESOLVED - (1) That the proposals for the establishment of District Committees, as out within the considered report, be noted and referred to the meeting of Annual Council for consideration.

(2) That the report be amended, prior to submission to Council, to clarify that devolution to geographical areas will not be restricted by the boundaries as set out in paragraph 2.3.1 of the report.

9 Maintaining an Effective Control Environment The Committee received a report which set out a summary of key findings arising from (i) interim audit work in relation to 2013/2014 financial statements and (ii) work to support the 2013/2014 Value for Money (VFM) conclusion up to 31 March 2014.

The report advised that, during January to March 2014, KPMG completed planning and control evaluation work which covered (i) the review of the Council's general control environment, including the Council's IT systems (ii) testing of certain controls over the Council's key financial systems, (iii) assessment of the internal audit function and (iv) the review of the Council's accounts production process.

The Committee noted that KPMG had completed some early work to support the 2013/2014 VFM conclusion including (i) assessing the potential VFM risks and identifying the residual audit risks (ii) considering the results of any relevant work by the Council, the audit commission, other inspectorates and review agencies in relation to these risk areas and (iii) identifying what additional risk base work required completion.

Section 2 of the report summarised key points, and the key findings from interim audit work in relation to 2013/2014 financial statements was set out within Section 3. Appendix 1 of the report set out nine recommendations, which set out a priority rating and appropriate actions required.

RESOLVED -That the report be noted.

10 Annual Audit Fee The Committee received a copy of the Annual Audit Fee letter 2014/2015. The letter set out details of the proposed indicative audit and certification fees for 2014/2015. It was noted that the Code of Audit Practice Audit Fee was unchanged from the planned fee for 2013/2014 and is in line with scale fee recommended by the Audit Commission.

Appendix 1 to the letter set out the audit fee assumptions. Planned outputs were listed at Appendix 2.

RESOLVED - That the report be noted.

11 External Audit Progress Report and Technical Update The Committee received the KPMG external audit progress report and technical update, which provided an overview of the work taken by KPMG as the Council's external auditor, and highlighted the current technical issues which would impact upon the audit. The report also set out a breakdown of 2013/2014 audit deliverables and scheduled timelines.

RESOLVED -That the report be noted.

12 Protecting the Public Purse Fraud Briefing The Committee received a report setting out an update on fraud matters derived from the Audit Commission's annual fraud survey. The statistics within the report allowed for comparison of Kirklees Council with other Metropolitan Districts and Unitary Authorities of the North West, North East and Yorkshire and Humber Regions.

The report enabled the opportunity for the Committee to consider fraud detection performance compared to other Local Authorities, review currently counter fraud strategy and priorities and consider local and national fraud risks.

RESOLVED - That the report be noted.

13 Annual Internal Audit Report 2013/2014 The Committee received the audit report of internal audit 2013/2014 and audit plan for 2014/2015. The report set out information on the activity of internal audit in the year to 31 March 2014 and provided a view on the adequacy and effectiveness of the Council's framework of Governance, Risk Management and Control. It also provided information regarding compliance with the requirements of the public sector internal audit standard, indicated priorities for 2014/2014 and beyond, and provided an audit plan for 2014/2015.

4 RESOLVED - (1) That the report be noted and that the Committee confirms that it is satisfied with the effectiveness of its internal audit, and that it conforms with Public Sector Audit Standards.

(2) That the Audit Plan 2014/2015 be approved.

(3) That the Head of Audit and Risk be authorised to amend the Audit Plan if necessary to take account of any unplanned work and investigations, and to report on such variations within consequent quarterly monitoring reporting.

14 Draft Annual Governance Statement The Committee received the Annual Governance Statement for 2013/2014, prior to it being signed off by the Chief Executive and Leader of the Council to accompany the Annual Statement of Accounts.

The Committee noted that the draft statement highlighted a number of matters referred to as 'significant governance issues' relating to the period covered by the Statement of Accounts (2013/2014 and up to September 2014) and set out the actions and controls which the Council had put in place to address the matters raised.

RESOLVED - (1) That the report be noted.

(2) That the Annual Governance Statement 2013/14 be endorsed prior to its submission to the Chief Executive and Leader of the Council for sign off.

15 Recommendations for altering Whistleblowing Procedures The Committee noted that the Council had an established Whistleblowing Policy and that a report produced by the Whistleblowing Commission in November 2013 had included a recommended Code of Practice setting out key principles and practices of effective whistleblowing. The report submitted to the Committee set out details of a review recently carried out by Internal Audit to identify if any changes to the Council's procedures were required to take account of these principles and practices. It advised that there was a need to amend some of the wording of the policy, and that action was also required to increase employee awareness. The revised wording of the policy was attached at Appendix A of the report, and it was noted that actions to increase employee knowledge would be done through internal publicity and become incorporated within induction training.

RESOLVED - (1) That the revised Whistleblowing Policy, as detailed within the considered report, be approved.

(2) That the following actions be implemented by the end of June 2014; (i) Increase employee knowledge about the Whistleblowing Policy, through internal publicity, improving web access (intranet and internet), separating the Policy from the Anti-Fraud, Anti-Corruption and Anti-Bribery Strategy, and making Whistleblowing a part of induction training, and (ii) Improve the corporate management of the process, including a guidance note to those handling complaints, methods of obtaining feedback from complainants, and the corporate reporting of complaints made as part of the process.

16 Update on Banking Procurement Exercise The Committee received a report which provided an update on progress being taken to move the Council's current banking facilities from the Co-op Bank to another provider.

The Committee noted that officers had put various procedures in place to mitigate any risk of financial loss for the Council, including a limited number of shadow current accounts with another bank, though it was considered prudent to move to another provider as soon as it is possible.

The report advised that the Council had joined a tendering procedure being led by the Association of Greater Manchester Authorities and that a contract had been adversited, with tenders expected back in mid-May. It was noted that contracts would be awarded in September, with an earliest implementation date of 1 April 2015. It was also noted that the Council was not obligated to using the arrangement that is implemented by the Association of Greater Manchester Authorities.

RESOLVED - That the report be noted.

17 Update on Representation on Outside Bodies The Committee received a report which set out an update on the Council's Outside Body Representation and provided details of changes to representations that had occurred since the previous report had been submitted to the meeting of 3 January 2014.

RESOLVED - That the changes to Outside Body Representation, as detailed in the report, be noted and endorsed.

18 Exclusion of the Public

RESOLVED – That, acting under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

6 19 Quarterly Report of Internal Audit 2013/2014, Quarter 4: January – March 2014 (Exempt information within Part 1 of Schedule 12A of the Local Government Act 1972 namely that the report contains information relating to the financial or business affairs of any particular person (including the Authority holding that information). The public interest in maintaining exemption outweighs the public interest in disclosing the information and providing greater openness in the Council's decision-making).

The Committee received a report which set out information of the activity and findings of internal audit work completed in the Quarter to 31 March 2014.

RESOLVED – That the Quarterly monitoring report of internal audit (Q4) be noted.

7 CGAC1

Contact Officer: Andrea Woodside - Tel. 01484 221000

KIRKLEES COUNCIL

CORPORATE GOVERNANCE AND AUDIT COMMITTEE

Friday 4 July 2014

Present: Councillor Richards (in the Chair) Councillors D Hall, Hardcastle, Mather, K Pinnock and Wilkinson

1 Membership of Committee Apologies for absence were received on behalf of Councillor Palfreeman.

2 Minutes of Previous Meeting

RESOLVED - That the Minutes of the meeting of the Committee held on 16 May 2014 be approved as a correct record.

The Director of Resources provided an update in relation to Minute No. (6) regarding the Openness of Local Government Bodies Regulations 2014.

3 Interests Councillor Mather declared an 'other' interest in Agenda Item 6 (Minute No.6 refers) on the grounds that she is the Chair of a District Committee, and left the meeting during the consideration of this item.

4 Admission of the Public It was noted that all Agenda Items would be considered in public session.

5 Deputations/Petitions No deputations or petitions were received.

6 Recommendations of the Members’ Allowances Independent Review Panel The Committee received a report which set out the recommendations of the Member's Allowances Independent Review Panel in respect of the Special Responsibility Allowance paid to the Chair of District Committees and to the Council's representatives on the Police and Crime Panel. The Committee noted that the Panel had met on 24 June 2014 and that the report of the Allowances Panel was attached at Appendix A of the report.

The report advised that the Members' Allowances Independent Review Panel had put forward the following recommendations; (i) that the Special Responsibility Allowance paid to a Chair of a District Committee be paid at Band C with effect from 5 June 2014 and (ii) that the Special Responsibility Allowance paid to the Council's representatives on the

1 Police and Crime Panel be paid at Band C2 with immediate effect following consideration by Council.

Discussion took place regarding the recommended Allowance Band for the District Committee Chairs and it was proposed that this Band be retained at the same banding as was allocated to the Chairs of Area Committees in the 2013/2014 Municipal Year. The Committee were of the view that this could be then be reviewed when the Allowances Panel meets during November 2014, which would enable a period of time for the role to be active and for a further assessment of the role, functions and responsibilities of the Chair to take place.

RESOLVED - That the report be submitted to Council with a recommendation (i) that the Special Responsibility Allowance paid to a Chair of a District Committee be paid at Band E and that this allowance be reviewed when the Allowances Panel reconvenes during November 2014, and (ii) that the Special Responsibility Allowance paid to the Council’s representatives on the Police and Crime Panel be paid at Band C2 per annum, with immediate effect.

7 Date of Annual Council Meeting – 2015 The Committee received a report which advised that consideration needed to be given to rescheduling the agreed date of the Annual Council meeting 2015. The report indicated that the meeting of Annual Council on 4 June 2014 had determined that the 2015 Annual Council meeting would be held on 3 June 2015, however, Members were asked to reconsider this decision as, should the Local/General Elections take place on 7 May 2015 as expected, the date would not be compliant with the requirements of the Local Government Act 1972 (Section 99), which requires that an Annual Meeting must take place between 8 and 21 days of the election of Councillors.

RESOLVED - That a report be submitted to Council with the recommendation that the meeting of Annual Council 2015 be held on Wednesday 27 May.

8 Annual Report on Treasury Management 2013/2014 The Committee received the Annual Report on Treasury Management activities for the 2013/2014 Financial Year. The report, which reviewed Borrowing and Investment Performance, provided information on the Borrowing and Investments Strategy 2013/2014, Investment Activity, Borrowing Requirement and Debt Management, Trends in Treasury Management Activity and Risk and Compliance Issues.

The Committee noted that the effect of the reduced borrowing requirements, additional balances and the continuation of lower interest rates would be reflected in Revenue Budget Monitoring reports during the year.

2 RESOLVED - That the Annual Report on Treasury Management 2013/2014 be noted and referred to Council for information.

3 HWB8

Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Tuesday 25 February 2014

Present: Councillor Cath Harris (in the Chair) Councillor Jean Calvert Councillor Molly Walton Alison O’Sullivan - Director for Children and Adults Dr Judith Hooper - Director of Public Health Carol McKenna - Greater Huddersfield Clinical Commissioning Group Rory Deighton - Healthwatch Dr Steve Ollerton - Greater Huddersfield Clinical Commissioning Group Vanessa Stirum - Greater Huddersfield Clinical Commissioning Group Chris Dowse - North Kirklees Clinical Commissioning Group Helen Severns - North Kirklees Clinical Commissioning Group

Invited Observers: Adrian Lythgo - Kirklees Council Elaine Wyllie - NHS England Dawn Stephenson - South West Yorkshire Partnership NHS Trust

In Attendance: Martin Carter Barbara Cross Jim Barwick

83 Appointment of Chair The Board noted that Councillor Khan had stepped down as Chair of the Health and Wellbeing Board. Nominations were sought for a Chair for the meeting.

RESOLVED - That Councillor Cath Harris be appointed as Chair of the Health and Wellbeing Board for the meeting.

84 Membership of the Board and Apologies The Board received apologies for absence and noted those attending as substitutes.

RESOLVED - (1) The Board noted that Councillor Calvert was substituting for Councillor Khan.

(2) Apologies for absence were received from Councillors Light and Khan, Chris Dowse, Dr David Kelly and Chief Superintendent Tim Kingsman.

85 Minutes of Previous Meeting The Board considered the Minutes of the meeting held on 30 January 2014.

RESOLVED - That the Minutes of the meeting held on 30 January 2014 be agreed as a correct record.

86 Interests No interests were declared.

87 Admission of the Public The Board determined that all items would be considered in public session.

88 Deputations/Petitions No deputations or petitions were received by the Board.

89 Public Question Time There were no questions received from the public.

90 Kirklees Economic Strategy 2014-2020 The Board received an introductory presentation on the draft Kirklees Economic Strategy 2014-2020.

In presenting the information Nicky Dennison, a Consultant working on the strategy, outlined the ambitious vision that underpinned the work, which was:

For Kirklees to be recognised as the best place to do business in the north of England, and one where people prosper and flourish in all of our communities.

It was envisaged that in aspiring to achieve the vision the following would also be achieved: * Improved resilience, competitiveness and profitability for business; * Enhanced employment prospects, skills and incomes; * A great quality of life and environment where all people are connected to economic opportunity and live in strong and thriving communities.

The presentation continued to outline how this would be achieved in Kirklees. It recognised that Kirklees was a diverse area and there needed to be a geographically tailored approach. For example to maintain and enhance strong performance where it already exists whilst also looking at transformational economic overhaul in other areas.

The quality of life in Kirklees was seen in terms of both economic resilience and health and wellbeing resilience. In this way, the Economic

and Joint Health and Wellbeing strategies were seen as working together, for example in the way that a strong and sustainable economy would have positive impacts on health outcomes. Good health and wellbeing would enable people to enjoy better health for longer, reducing health inequalities and impacting on positive economic contribution.

The presentation continued to highlight some of the Kirklees headlines that linked health and the economy, including the fact that one in eight people work in health and social care occupations. The total public sector health and social care spend was approximately £700m per annum. The presentation sought to pull out some of the common priorities with the joint Health and Wellbeing Strategy to facilitate a discussion on the linkage between the strategies.

In considering the information the Board recognised the importance of having a further discussion on the issue when there was greater clarity around the potential role for the Board in overseeing the joint strategic ambitions.

RESOLVED -

(1) That the presentation on the development of Kirklees Economic Strategy 2014-2020 be noted.

(2) That the Board give further consideration to the linkages between Economic Strategy and the Joint Health and Wellbeing Strategy.

91 Updating the Kirklees Joint Health and Wellbeing Strategy The Health and Wellbeing Board received an update on the progress made in reviewing and refreshing the Kirklees Joint Health and Wellbeing Strategy (JHWS). The report sought feedback from the Board on the current draft. It was anticipated that the refreshed Joint Health and Wellbeing Strategy would be presented to the Board in April 2014 for approval.

The Board received a presentation to support the discussion, which set out the proposed strategic outcomes for 2014/16, which were:

* Wellbeing - people in Kirklees are as well as possible for as long as possible, both physically and emotionally. * Control - local people can control and manage life challenges * Environment - people have a safe, warm, affordable home in a decent physical environment within a supportive community.

The Board noted that since October a significant range of planning work had been undertaken across the health and social care system including the development of the Council’s Corporate Plan and work on the Comprehensive Spending Review. In addition there was work being undertaken regarding CCG Strategic and Operational Planning and the development of an integrated commissioning approach.

A sub group had been working on the revising of outcomes, system changes and the thinking framework, details of which were set out in the presentation. A JHWS reference group, comprising senior managers and commissioners from across the Council and CCG's had met several times and reviewed the JHWS.

Following the discussions with the Board, the intention was that the views of other stake holders would be sought and the current JHWS indicators would be revised to reflect the refreshed outcomes.

In considering the report and presentation, the Board felt that the outcomes identified were appropriate. However the Board wanted to understand better how outcomes could be measured to illustrate the difference that had been made in implementing the strategy.

The Board recognised that there was a strong theme around resilience emerging from both the economic strategy and the Joint Health and Wellbeing Strategy and the challenge continued around reducing dependency on services and getting the message to the public.

In linking the discussion on the JHWS and the draft Economic Strategy, it was recognised that further work would be required to provide more detail on the system changes and the interface between the JHWS and the Economic Strategy. It was agreed that both strategies would come back to the Board in April.

RESOLVED – (1) That the Board supported the revised outcomes and the proposed next steps as set out in the report.

(2) That the revised Joint Health and Wellbeing Strategy be presented to the April Board meeting for approval.

92 Calderdale and Huddersfield Strategic Review The Health and Wellbeing Board considered a presentation on the current position of the Calderdale and Greater Huddersfield Health and Social Care Strategic Review. The presentation set out progress on work to date and the current status of the overall programme. It then summarised a proposed service model as set out in the Strategic Outline Business Case.

In setting the background and context to the Review, Dr Steve Ollerton, Chair of Greater Huddersfield CCG, indicated that service transformation was required to address significant challenges in the health and social care system. These included an ageing population, the need to respond to the needs and aspirations of patients and the increased pressure on diminishing resources. Four care streams had been developed; children, long-term care, planned care and unplanned care. In addition there were five cross cutting themes that impacted on all health and social care, which were;

Capacity and capability Digitisation Integration of services in the community Integrated commissioning and personalisation Taking forward the children’s services workstream

The Strategic Outline Case had been jointly developed by Calderdale and Huddersfield NHS Foundation Trust; Locala Community Partnerships and South West Yorkshire Partnership NHS Foundation Trust, supported by Greater Huddersfield CCG and Calderdale CCG. It was anticipated that the changes proposed would require public consultation.The case for change was also informed by the National Clinical Advisory Team review, national policy and guidance, and conversations with the public and service users.

As part of the presentation, Barbara Cross, Medical Director at CHFT and Jim Barwick, Director at Locala set out the preferred option of service providers in respect of future provision. The model saw the development of integrated locality teams, an acute and emergency and unplanned care specialist hospital and a planned care specialist hospital. Both sites would have midwife lead maternity units with complex cases being handled by the acute and emergency specialist hospital. Two community hubs would be located in the Holme Valley and Todmorden.

With the providers preferred option, the benefits to patients and service users would include more options for care and treatment closer to home seven days a week. The economic case was based on a reduction in planned and unplanned hospital beds. There would also be improved efficiency by having integrated locality teams delivering community services. A potential efficiency saving of £50m could be achieved.

Whilst acknowledging that the providers had identified a preferred model of delivery, the CCGs did not have a preferred option. Carol McKenna, set out the full range of options for future discussions with staff and a broad range of stakeholders. The Board noted that the first option of continuing the current model of delivery was not viable. As well as the options for the specialist hospital model, a fourth option was also suggested that could mean transferring people requiring emergency care to a major emergency centre outside of the local area.

The next step was the development of the detail of the Strategic Outline Business Case, together with an engagement exercise.

The Board welcomed the update and sought clarification on timescales. Carol McKenna indicated that stakeholder engagement would continue until the end of May at which point the Strategic Outline Business Case would come back to the Board. It was anticipated that a public consultation would take place in mid to late summer 2014.

The Board understood the rationale for the options but asked to see more detail as it emerged. It was noted that the CCG Board would make the final decision on the preferred option.

RESOLVED - (1) That the presentation on the Calderdale and Greater Huddersfield Health and Social Care Strategic Review be welcomed and noted.

(2) That the Board be updated on a regular basis on the next steps of the Strategic Review.

93 Care and Specialised Supported Housing Bid The Board received information regarding the successful bid to the Care and Specialised Supported Housing Grant. The report set out how the housing grant would be delivered, including remodelling of bedsit flats in Batley, suitable for wheelchair users; new build development of six bungalows in Mirfield, 10 flats in Longwood and flats in Slaithwaite. In addition the grant had provided specialist accommodation for people with a wide range of disabilities, both learning and physical.

The Health and Wellbeing Board noted the update and welcomed the work that was being carried out using the grant.

RESOLVED - That the information on the outcomes of investment from the Care and Specialised Supported Housing Grant be welcomed and noted.

94 Integrated Commissioning The Health and Wellbeing Board considered a report on progress made in establishing joint planning arrangements across Kirklees to facilitate the delivery of integrated commissioning.

It was noted that a Memorandum of Understanding between the Clinical Commissioning Groups and Kirklees Council had been agreed on an integrated commissioning approach in Summer 2013. To support the work an Integrated Commissioning Executive (ICE) had been meeting regularly since November 2013. Appended to the report were details of the infrastructure underpinning the Kirklees Integrated Commissioning approach; the terms of reference for the Commissioning Executive and its supporting groups; and details of the Kirklees Integrated Commissioning work plan.

The Board was informed that the main focus of activity had been developing the Better Care Fund proposals, in particular ensuring that the proposals were an integral part of delivering aspirations for integrated commissioning and health and social care. The report continued to provide

an update of the work of the three Integrated Commissioning Groups, including the areas of focus.

The Board welcomed the update on the development of Integrated Commissioning across Kirklees and agreed that it would be helpful to receive periodic updates on the work that was being carried out.

RESOLVED - (1) That the progress report on the implementation of an Integrated Commissioning approach in Kirklees, including the development of the Integrated Commissioning action plan, be welcomed and noted.

(2) That the Board continue to receive updates on the progress in delivering the Integrated Commissioning Executive work plan.

(3) That any Board Member comments on the work plan be forwarded directly to Phil Longworth, Health Policy Officer.

95 Kirklees Better Care Fund The Board received a further report on the 'first cut' of the Better Care Fund Planning Template, as submitted to NHS England by the deadline of 14 February 2014. The report continued to set out the Better Care Fund allocation for Kirklees which was a total of £28,953,000.00. The 2015/16 Better Care Fund would be put into a pooled budget in accordance with Section 75 of the NHS Act 2006, with joint governance arrangements between the Clinical Commissioning Groups and the Local Authority.

The Board noted that the Council was now in conversation with NHS England about the template and expected to receive feedback within the next few days. It was likely that there would be challenges around other things which might have been incorporated.

RESOLVED - That the final version of the 'first cut' of the Better Care Fund Planning Template be noted.

96 Health and Wellbeing Board Development Session This item was deferred for consideration until the next meeting.

97 Date of Next Meeting The Board noted that the next meeting would be held on Thursday 27 March at 2pm.

HWB9

Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Thursday 27 March 2014

Present: Dr Steve Ollerton (in the Chair) Councillor David Sheard Councillor Cath Harris Councillor Robert Light Councillor Linda Wilkinson Chris Dowse – North Kirklees Clinical Commissioning Group Dr David Kelly – North Kirklees Clinical Commissioning Group Dr Judith Hooper – Director of Public Health Helen Wright – Healthwatch Vanessa Stirum – Greater Huddersfield Clinical Commissioning Group Adrian Lythgo – Kirklees Council Keith Smith – Assistant Director, Commissioning

Invited Observers: Chief Superintendent Tim Kingsman – West Yorkshire Police Catherine Riley – Calderdale and Huddersfield NHS Foundation Trust Neil Clarke – Mid Yorkshire Hospitals NHS Trust Dawn Stephenson – South West Yorkshire Partnership NHS Trust

In attendance: Kate Evans – Public Health Grainne Dickerson – Public Health Natalie Ackroyd – Greater Huddersfield CCG Rachel Albutt – North Kirklees CCG Laura Ellis – Greater Huddersfield CCG Phil Longworth – Kirklees Council Penny Bunker – Kirklees Council

98 Membership of the Board/Apologies Apologies for absence were received from Councillor Molly Walton, Alison O’Sullivan, Carol McKenna, Elaine Wylie and Rory Deighton.

It was noted that Helen Wright was substituting for Rory Deighton.

99 Minutes of Previous Meeting The Board considered the Minutes of the meeting of the Board held on 25 February 2014. It was agreed that additional detail concerning future hospital based services within the Calderdale and Huddersfield

Foundation Trust, be incorporated as part of Minute 92 on page 5 of the Minutes.

RESOLVED – That the Minutes be agreed as a correct record subject to the inclusion of additional detail in Minute 92 on page 5.

100 Interests No interests were declared.

101 Admission of the Public It was agreed that all items would be considered in public session.

102 Deputations/Petitions No deputations or petitions were received.

103 Public Question Time Peter Clayton, asked a question regarding the Mid Yorkshire Hospitals Trust review, with specific reference to ambulance performance times. It was noted that the performance of the Trust did not fall within the remit of the Health and Wellbeing Board, however Dr David Kelly, in his capacity as Chair of North Kirklees CCG provided a response thereto.

Councillor Elizabeth Smaje asked a question as a member of the public, regarding the quality of care of service provision by Mid Yorkshire Hospitals Trust. Dr David Kelly responded thereto in his role as Chair of North Kirklees Clinical Commissioning Group.

104 Development of the Five Year Plan and Assurances – North Kirklees and Greater Huddersfield Clinical Commissioning Groups The Board received a presentation from Natalie Ackroyd of Greater Huddersfield CCG and Rachel Albutt of North Kirklees CCG on progress in the development of the Five Year Strategic Plan.

The Board noted that the two clinical commissioning groups and Kirklees Council were working together to produce a one year plan which would link to the Joint Strategic Needs Assessment (JSNA) and the Joint Health and Wellbeing Strategy (JHWS). The strategy included the system vision, improving quality and outcomes, sustainability, improvement intentions and key values and principles. A diagrammatic representation of the planning footprint illustrated the complexities in Kirklees, including the presence of 4 Clinical Commissioning Groups in respect of the provision of hospital services.

The presentation continued to look at the future model of care from primary care to care out of hospital, secondary care and 24 hour supported care.

The Board focused on looking at the specific ambitions for improving outcomes and noted that some indicators were dictated nationally with a smaller number identified locally. These included the reporting of

medication errors from specified local providers, the target of seeing a reduction in people with dementia prescribed anti-psychotic medication; and an the objective to see an increase in the number of people with COPD and Dyspnoea scale who were referred to a Pulmonary Rehabilitation programme.

In discussing the planning trajectories, the Board sought clarification regarding reasons for some of the indicators as well as questioning how realistic it was to gain the information from local providers given that there was no requirement for them to comply. It was recognised that the plan had deliberately set challenging targets which would take time to achieve. It was agreed that the Commissioning Groups would report back on the achievements against this year’s targets once they were available.

RESOLVED: - (1) That the Board note the progress of the development of the Five Year Strategic Plan for North Kirklees and Greater Huddersfield Clinical Commissioning Groups.

(2) That the Board accept the assurance put in place to inform the planning process.

105 Mid Yorkshire Hospitals NHS Trust – IRP Response to Referral to Secretary of State for Health The Board received for information a copy of the response of the Secretary of State for Health to the referral by Wakefield and Kirklees Joint Health Scrutiny Committee, on the Mid Yorkshire Hospitals Meeting the Challenge Consultation.

The Board noted that following advice from the Independent Review Panel (IRP), the Secretary of State had concluded that the Scrutiny referral was not suitable for a full independent review. Chris Dowse, Chief Officer of North Kirklees Clinical Commissioning Group informed the Board that implementation plan for the review would now be considered by the Governing Body of the CCGs and a further report on the timeline and detail of proposals would be presented to a future meeting of the Health and Wellbeing Board. Assurance was given that none of the clinical proposals would be implemented until the care closer to home measures were in place.

Councillor Liz Smaje, also attended the Board meeting to provide an update on discussions held at the Joint Health Overview and Scrutiny Committee ( JHOSC) on 26 March 2014. Scrutiny had considered the Secretary of State’s response and Councillor Smaje indicated the JHOSC was disappointed at the decision. The JHOSC welcomed that care closer to home had been seen as an integral part of the consultation and subsequent implementation. The JHOSC intended to write to the Chair of the Independent Review Panel to have a constructive dialogue on the points raised and the areas of the Scrutiny referral that had not been considered.

Councillor Smaje indicated that the JHOSC had agreed to continue to meet to oversee the implementation of the changes.

The Board welcomed the update and sought clarification on when details of timescales would be presented, including the care closer to home workstream. It was agreed that at the next meeting more detail would be presented regarding the timescales and remodelling work.

Councillor Light raised concerns about the risk of displacement of patients through the relocation of services and the longer term viability of Kirklees based services as a result. In response it was suggested that patients had always had the ability to choose to receive services in other areas, however once the proposals were implemented there would be much more choice available locally.

RESOLVED:- (1) That the information on the response of the Secretary of State for Health to the referral of the Mid Yorkshire Hospitals NHS Trust consultation, be noted.

(2) That Councillor Smaje’s update on the views and next steps of the Joint Health Overview and Scrutiny Committee looking at the Mid Yorkshire Hospitals review, be noted.

(3) That further detail on the timescales and implementation plan for the MYHT proposals be presented to the next meeting of the Board for consideration.

106 Overview and Requirements of the Care Bill 2013 – 2014 Keith Smith, Assistant Director (Commissioning and Health Partnerships) gave an overview presentation on the requirements of the Care Bill 2013- 14.

The presentation indicated that the Care Bill aimed to reform; the law relating to care and support for adults; the law relating to support for carers; to make provision concerning safeguarding adults from abuse or neglect; and provision about care standards.

Mr Smith continued to set out the key challenges for Local Authorities which fell broadly within 5 areas:

* Advice and information * Additional assessments and changes to eligibility * Commissioning * Deferred payments * Funding reform (Cap on costs)

It was noted that with the exception of the funding reform, all other measures had to be implemented by April 2015 with the funding reform implementation in April 2016.

In discussing the presentation the Board sought clarification on the implications of people at risk of having to sell their home to pay care home fees, having the option of a deferred payment. Mr Smith indicated that the Authority would be able to place a charge on the clients home however the Local Authority would then be expected to pay the care home on the behalf of the client. The Board noted the significant challenges around monitoring care accounts including safeguarding issues for vulnerable adults.

RESOLVED – That the presentation on the requirements of the Care Bill 2013-14 be noted.

107 Kirklees Better Care Fund Plan Template Following previous discussions, the Board received a report which sought approval for the arrangements for the submission of the Kirklees Better Care Fund Plan Template to NHS England, by the due date of 4 April 2014.

The report was supported by a presentation which set out details of the key influences that inform the plan; the planning unit, the vision for care at or closer to home; high level benefits for patients and overall population outcomes. The presentation also set out how the outcomes would be achieved and the key interventions used. A series of performance indicators had been developed to help measure achievement against objectives. The presentation indicated that the Health and Wellbeing Board sat at the centre of the governance arrangements for the fund, with linkages to formal arrangements within the Council and the two Clinical Commissioning Groups.

Given the tight deadlines for the submission of the final template, it was proposed that delegation for the final sign off of the template be delegated to the Chair and Deputy Chair of the Health and Wellbeing Board together with the Kirklees Director of Resources and the Assistant Director Commissioning and Health Partnerships. There was further discussion regarding the need for the Chief Finance Officers within the CCGs to update the governing bodies so they were aware of the arrangements for the Kirklees Better Care Fund.

RESOLVED:- (1) That the revised Kirklees Better Care Fund Plan Template be agreed.

(2) That delegation for the completion of the sign off of the Template be given to the Chair and Deputy Chair of the Health and Wellbeing Board, the Kirklees Director of Resources and the Assistant Director Commissioning and Health Partnerships, to enable submission by the due date of 4 April 2014.

108 Clinical Commissioning Groups: Annual Reports and Contribution to the Joint Health and Wellbeing Strategy. Laura Ellis, of Greater Huddersfield CCG and Rachel Albutt from North Kirklees CCG gave a presentation on the proposed content of the Commissioning Groups’ Annual Reports. As part of the report, the commissioning groups were required to demonstrate what contribution they had made to delivering the Joint Health and Wellbeing Strategy.

The Board noted that under the National Health Service Act 2006, Clinical Commissioning Groups were required to prepare an annual report setting out how they had discharged their functions within the previous financial year. The reports had to be submitted in draft form to NHS England by 23 April 2014, with final approval by 6 June 2014.

In considering the information presented, the Board was asked to review the CCGs contribution to delivering the Joint Health and Wellbeing Strategy. The Board supported the proposed content of the annual report, including outlining the action that had been taken by the 5 JHWS working groups. It was suggested that other examples could be included such as changing the approach to the planning and delivery of care and the transformation programme work which included the development of Care Closer to Home.

RESOLVED:- (1) That the Board endorse the proposed approach and content of the Clinical Commissioning Groups’ Annual Reports.

(2) That in respect of the Joint Health and Wellbeing Strategy further information particularly concerning system changes such as the planning and delivery of care closer to home, should also be included in the annual reports.

109 Pharmaceutical Needs Assessment The Board received a report from Grainne Dickerson, Public Health Intelligence Specialist, on the Pharmaceutical Needs Assessment Supplementary Statement and the need to produce a refreshed full Pharmaceutical Needs Assessment by April 2015.

The Board noted that the supplementary statement set out the changes to the availability of pharmaceutical services, including what services were provided and where. Responsibility for developing and updating PNAs had been transferred to Health and Wellbeing Boards under the Health and Social Care Act 2012. The Supplementary Statement had been produced and appended to the report for approval by the Board.

In assessing the amount of work required to carry out a full PNA, it was recommended that an external company be commissioned to undertake the work required. The work would be guided by a steering group comprising key stakeholders.

The Health and Wellbeing Board welcomed the information on the Pharmaceutical Needs Assessment and noted its responsibilities. The Supplementary Statement was approved but it was felt that further detail was required before the preferred way forward in producing a full Pharmaceutical Needs Assessment was agreed. It was suggested that the Chief Officer of the local Pharmacy Committee and a Healthwatch representative could also be considered for membership of the steering group.

RESOLVED:- (1) That the Supplementary Statement to the Kirklees Pharmaceutical Needs Assessment be approved.

(2) That the Chief Officer of the local Pharmacy Committee and a representative from Healthwatch be approached to join the steering group.

(3) That consideration be given to the need for an equality impact assessment to be undertaken as part of the Pharmaceutical Needs Assessment.

(4) That the steering group undertake further analysis to agree the full scope of the work to be undertaken prior to the reconsideration by the Health and Wellbeing Board of the proposal to employ an external company to undertake the full Pharmaceutical Needs Assessment.

110 Kirklees Council Corporate Plan 2014-15 The Health and Wellbeing Board received for information, a copy of the Kirklees Council Corporate Plan for 2014/15. In introducing the report, Councillor David Sheard, Leader of the Council, drew the Board’s attention to pages 8 and 9 which set out the vision for Kirklees. Adrian Lythgo, Chief Executive highlighted the section on Health and the Economy which were identified as the 2 key strategic drivers that provided a context to all services delivered by the Council. Reference to the work of the Health and Wellbeing Board was set out on page 12 of the report.

RESOLVED – That Kirklees Council’s Corporate Plan 2014-2015 be received and noted.

111 Date of next meeting The Board agreed that its next meeting be held on Thursday 24 April 2014 at 2.00pm.

HWB10

Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Thursday 24 April 2014

Present: Councillor David Sheard (in the Chair) Councillor Cath Harris Chris Dowse – North Kirklees Clinical Commissioning Group Dr David Kelly - North Kirklees Clinical Commissioning Group Carol McKenna – Greater Huddersfield Clinical Commissioning Group Dr Judith Hooper – Director of Public Health, Kirklees Council Helen Wright – Healthwatch Dr Steve Ollerton – Greater Huddersfield Clinical Commissioning Group Keith Smith – Assistant Director Commissioning, Kirklees Council

Invited Observers: Catherine Riley – Calderdale and Huddersfield NHS Foundation Trust Dawn Stephenson – South West Yorkshire Partnership NHS Trust Robert Flack – Locala

112 Membership of the Board/Apologies The Board noted that Dr Farhad Kohi had resigned due to illness and Kiran Bali would replace Dr Kohi as a representative of North Kirklees Clinical Commissioning Group on the Health and Wellbeing Board.

Apologies for absence were received from Alison O’Sullivan, Councillor Linda Wilkinson, Councillor Molly Walton, Rory Deighton, Vanessa Stirum, Adrian Lythgo and Chief Superintendent Tim Kingsman.

113 Minutes of Previous Meeting held on 27 March 2014 The Board considered the Minutes of the last meeting.

RESOLVED – That the Minutes be agreed as a correct record subject to further clarification of Minute 104, concerning the differing areas of work for North Kirklees and Greater Huddersfield Clinical Commissioning Groups.

114 Interests No interests were declared.

115 Admission of the Public The Board agreed that all agenda items be considered in public session.

116 Deputation/Petitions No deputations or petitions were received by the Board.

117 Calderdale and Huddersfield Health and Social Care Strategic Review – Engagement Strategy Carol McKenna, Chief Officer, Greater Huddersfield CCG gave a presentation on the current position and next steps in respect of the Calderdale and Huddersfield Health and Social Care Review, engagement and consultation proposals.

The Board noted that at its February meeting it had received information concerning the background and context of the review, in particular the case for change and the strategic outline case. Since February, NHS England had met with the CCG to discuss their assurance role. In addition the Consultation Institute had been engaged to support the engagement and consultation work.

Ms McKenna also updated the Board on discussions at Calderdale Council including the resolution to establish a People’s Commission.

Ms McKenna indicated that a lot of engagement work had already taken place and was ongoing. On completion the findings would be used to shape the CCG outline intentions and the outline business case and look at how the CCG proposals compared to the views of providers.

Ms McKenna continued to outline the high level timetable for the review through to August 2014. It was the intention that the engagement phase would be finished by Mid-June and the decision concerning the development of proposals would take place in July with consultation in late summer 2014.

In considering the presentation, Councillor Sheard emphasised that the review should not be seen as a competition between the areas of Calderdale and Kirklees. The Board questioned whether the public consultation would be solely on hospital based services or would it include proposals about care closer to home. Dr David Kelly advised that following concerns raised by the Joint Health Overview and Scrutiny Committee that looked at the Meeting the Challenge Consultation, it was advisable to include care closer to home as part of consultation discussion. Ms McKenna said that consideration would be given to the issue as the consultation was being developed.

RESOLVED (1) That the presentation on the Calderdale and Huddersfield Strategic Review Engagement Strategy, including the high level indicative timetable be received and noted.

118 Mid Yorkshire Health and Social Care Transformation Programme

The Health and Wellbeing Board received a briefing note on the progress made in respect of the Mid Yorkshire Clinical Services Strategy. The briefing note also sought agreement to a template to be used to report progress to the Board on a regular basis.

The Board was informed that the Mid Yorkshire Hospitals Clinical Services Strategy full business case was presented to the North Kirklees CCG governing body in April 2014. The governing body had agreed to support the full business case. Working in partnership with Kirklees Council, Mid Yorkshire Hospitals and Wakefield CCG, North Kirklees CCG was continuing the engagement process to build the future delivery models. The intention was to provide assurance to the Health and Wellbeing Board via a monthly progress update report to be provided by the Meeting the Challenge Strategic Transformation Implementation Group.

In considering the report, the Board confirmed that there would be no reduction in beds until 2015 and that Care Closer to Home measures would be in place prior to any reduction.

RESOLVED (1) That the progress update on the Mid Yorkshire Clinical Services Strategy be noted.

(2) That the proposed reporting arrangements, including the template for reporting, be agreed.

119 Integrated Commissioning Progress Report Following earlier discussions at the Board meeting, a report was presented which provided information on the progress made by the Kirklees Integrated Commissioning Executive (ICE) and the Integrated Commissioning Groups. It was noted that in summer 2013 North Kirklees Clinical Commissioning Group, Greater Huddersfield Clinical Commissioning Group and Kirklees Council had agreed to develop an integrated commissioning approach. The infrastructure to deliver the integrated approach had been endorsed by the Health and Wellbeing Board in October 2013. This had been followed by regular progress updates to the Board.

In considering the report, the Health and Wellbeing Board noted that the main focus of recent activity had been the development of Better Care Fund proposals to meet strict Government deadlines. The next steps for the ICE Executive were to develop a draft of Kirklees 2020, a vision of how health and social care should look in Kirklees in 2020. ICE would also support all the commissioning groups to have in place an agreed commissioning plan by September 2015. Other actions related to ensuring Kirklees integrated commissioning framework was available to stakeholders by summer 2014; embedding the framework in commissioning practice and work on workforce plans to deliver Kirklees 2020.

The report continued to provide a brief line of progress to date and next steps for each of the integrated commissioning groups which were:

* Children and families wellbeing * Physical wellbeing, ageing well and independent * Emotional and mental wellbeing and independence

The Board noted that there was an additional Health Improvement Group and information on the work of the group would follow in a further update.

In considering the report the Board discussed the pace of the delivery of programmes and was reassured that whilst work on the Better Care Fund had impacted on the work of the Executive, progress was being made across the Board.

Chris Dowse highlighted the proposal to hold a mental health summit and emphasised the need to progress this piece of work.

A further area of focus was identified in respect of the Children and Families Wellbeing Group relating to the pressure area of long term conditions and admission to hospital. It was agreed that this would be an area to be considered at the next meeting of the group.

RESOLVED (1) That an update report on the future of the Health Improvement Group be considered at a future meeting of the Board.

(2) That the progress in implementing the integrated commissioning arrangements across Kirklees be welcomed and noted.

120 The Kirklees Better Care Fund Planning Template Following discussions at the meeting of the Health and Wellbeing Board on 27 March 2014, the final version of the Better Care Fund Planning Template was presented to the Board. It was noted that the finalised template had been submitted to NHS England by 4 April 2014.

Keith Smith, Assistant Director for Commissioning and Health Partnerships, advised that next steps would include further dialogue with Commissioners and providers.

It was noted that additional levels of scrutiny had been incorporated into the Better Care Fund processes, over and above what was originally anticipated.

RESOLVED – That the final version of the Better Care Fund Planning Template as submitted to NHS England on 4 April 2014 be received.

121 Implementing the Joint Health and Wellbeing Strategy (JHWS) Annual Report

The Board considered a report and presentation on the progress made in implementing the Joint Health and Wellbeing Strategy during 2013/14. The report focused particularly on the Joint Strategic Needs Assessment priorities and the system change work-stream.

In respect of the system change work-stream, it was noted that it was designed to take forward behavioural change both organisationally and individually across the partnership. This was achieved through both supporting and challenging people to work in a different way.

The Board noted the key achievements during 2013/14 which included; all key strategies and plans had been assessed to ensure that they reflected the JHWS; the JHWS was clearly referenced in the strategic plans of the Clinical Commissioning Groups and as part of strategic reviews. The JHWS was now part of the Council’s performance framework and an online toolkit had been developed to help services include JHWS outcomes in delivery and team plans.

The report and presentation continued to set out progress and key actions against the Joint Strategic Needs Assessment priorities, which were:

* Emotional health and wellbeing * Resilience * Food * Alcohol * Learning and skills

In conclusion, the presentation recommended that Board Members should act as champions for JHWS thinking and use the Strategic Thinking Framework to inform discussions at the Health and Wellbeing Board and within partner organisations. A number of recommendations were also made concerning emotional health and wellbeing, food, and alcohol priorities.

RESOLVED –

(1) That the Joint Health and Wellbeing Strategy Annual Report, highlighting progress in implementing the Joint Strategic Needs Assessment priorities, be welcomed and noted.

(2) That the recommendations, as set out in Section 3 of the report be approved.

122 Kirklees Health Protection Board The Health and Wellbeing Board received an interim 6 monthly update on the 3 key issues identified by the Health Protection Board since the previous update in October 2013. The report provided an update on screening and immunisation; emergency planning and tuberculosis.

It was noted that NHS England was responsible for commissioning the screening and immunisation programmes. A West Yorkshire Screening and Immunisation Oversight Group had been established to provide a strategic overview of programmes across West Yorkshire. The screening and immunisation team met with Public Health leaders in Kirklees Council on a 6 weekly basis to support information sharing. It was noted that new immunisation programmes had been introduced for rotavirus and shingles. In addition the 2014/2015 childhood flu campaign was to be extended to cover children aged 2 – 4 and those in school years 7 and 8.

In respect of screening, the 2014/15 programmes would continue to be delivered as previously reported. The report continued to provide statistical information in relation to bowel cancer screening. It was noted that a particular concern was the 25-49 age group which had coverage below the 80% target.

In relation to emergency planning, Kirklees Council, Calderdale and Huddersfield Foundation Trust and Mid Yorkshire Acute Trust had completed an assurance process to ensure compliance with the core competencies of the Emergency Preparedness, Resilience and Response Framework.

It was further noted that the incidence of tuberculosis had been increasing in Kirklees for the previous decade and was higher than the regional and national averages. Outcomes for patients had improved, however the control of TB was identified as a priority for further discussion at the Health and Wellbeing agenda. The report proposed that a separate report on TB be presented to the next Health and Wellbeing Board meeting.

RESOLVED (1) That the report on the key issues identified by the Health Protection Board be received and noted.

(2) That a further report on tuberculosis be considered at a future meeting of the Health and Wellbeing Board.

123 HWB Development Plan The Board received a report on proposals to take forward and prioritise some of the actions identified at the Board’s development session in January 2014.

The Board was reminded that the identified actions fell into 4 broad categories, which were: * Shared narrative and goals * Board role and structure * Agenda and meeting management * Relationships

A small working group had been established comprising officers and Board Members. A meeting was held in April 2014 and the following areas were identified as priority actions:

* The development of the Kirklees story, shared goals and vision for the Health and Wellbeing Board. * Effective relationships - to develop training and opportunities for Board Members to understand each other’s organisations and roles. * Agenda management – to develop a mechanism to ensure the Health and Wellbeing Board is clear on why items are being considered and the role of the HWB in respect of the issue.

RESOLVED – That the 3 areas of priority action set out within the report, to implement areas identified at the Board’s development session, be approved.

124 Date of Next Meeting The Board agreed that the next meeting would be held on Thursday 29 May 2014 in the Reception Room at Dewsbury Town Hall.

HWB11

Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Thursday 29 May 2014

Present: Dr Steve Ollerton (in the Chair) Councillor Peter O'Neill Councillor Jean Calvert Alison O'Sullivan, - Director of Children and Adults, Kirklees Council Carol McKenna - Greater Huddersfield Clinical Commissioning Group Helen Severns - Northern Kirklees Clinical Commissioning Group Dr Nadeem Ghafoor - North Kirklees Clinical Commission Group Dr Judith Hooper- Director of Public Health, Kirklees Council Rory Deighton - Healthwatch

Invited Observers: Catherine Riley - Calderdale and Huddersfield NHS Foundation Trust Dawn Stephenson - South West Yorkshire Partnership NHS Trusts

124 Membership of the Board/Apologies It was noted that Councillor Calvert substituted for Councillor Sheard, Councillor O'Neill substituted for Councillor Harris, Dr Ghafoor substituted for Dr David Kelly, Helen Severns substituted for Chris Dowse, Superintendent Ged McManus substituted for Chief Superintendent Tim Kingsman, Dawn Stephenson substituted for Steven Michael and Catherine Riley substituted for Owen Williams.

Apologies for absence were received from Councillor Cath Harris, Councillor David Sheard, Councillor Molly Walton, Councillor Linda Wilkinson.

Chris Dowse, Dr David Kelly, Vanessa Stirum, Chief Superintendent Kingsman and Adrian Lythgo.

126 Minutes of Previous Meeting The minutes of the meeting of the Board held on 24 April 2014 were submitted for consideration.

RESOLVED - That the minutes of the meeting of the Board held on the 24 April 2014 be agreed as a correct record.

127 Interests There were no interests declared

128 Admission of the Public The Board determined that all agenda items would be considered in public session.

129 Deputations/Petitions The Board did not receive any deputations or petition.

130 Public Question Time There were no questions received from the public.

131 Health Watch Update The Board received a report from Rory Deighton, Director of Healthwatch Kirklees which set out details of issues that Healthwatch had been working on, together with a draft report on patients' experience of Sexual Health Services in Kirklees.

The Health and Wellbeing Board noted that over a period of nine months issues considered by Healthwatch had included;

(i) NHS Dentistry in Kirklees (ii) Sexual Health Services in Kirklees Council (iii) The use of O844 members (iv) Difficulties accessing appointments with GP's (v) NHS complaints system (vi) Equal access for HIV positive patients (vii) Understanding issues faced by people who are deaf or hard of hearing (viii) Understanding what patients think about Cervical Screening processes (ix) CHT Service Transformation (x) Section 136 of the Mental Health Act 1983

It was noted that many of the issues would be carried forward to 2014/15, and additional issues including patients’ experience of hospital food in CHT and the differences in GP charges, would also form part of the Healthwatch work programme. The Board discussed the issue regarding GP charges for medical reports. It was suggested that the medical pricing guide published by the British Medical Association set out an appropriate level for charging.

The report included a case study on how Healthwatch had worked with a patient to resolve a dental care issue.

The report summarised information on external relationships and data sharing. It was noted that there was an inconsistent sharing of data at the current time. There Board agreed that representatives of the organisations present would follow up on the issue.

The Board discussed the response times for dealing with complaints received from Healthwatch and identified the need to clarify the position through discussion with complaints leads. It was recognised that

Healthwatch would not be registering formal complaints on behalf of individuals, but would look to discuss areas of concern and seek the help of health partners.

RESOLVED - (1) That the contents of the Healthwatch update report, including the work on Sexual Health Services in Kirklees, be welcomed and noted (2) That issues relating to sharing of complaints information within partnership organisations, be followed up by the relevant partner representatives on the Board. (3) That Healthwatch provide a further update later in the municipal year.

132 Development of Five Year Strategic Plan The Board considered information on the progress in developing a five year strategic plan for the planning and commissioning of Health Services on a West Yorkshire footprint.

It was noted that in terms of strategic planning across West Yorkshire, in the short term priorities had been agreed as Paediatrics, Emergency Care, and Cancer. The report continued to outline the sections within the five year strategic plan which included, the issues and gaps for each priority area; outcomes for each priority area and sustainability issues relating to each priority area.

A hand out distributed at the meeting indicated that the draft version of the plan had been submitted to NHS England in April 2014 and feedback received from the West Yorkshire area team. It had been suggested that the plan needed to be more joined up and reflect integrated commissioning activities. It was intended that the Five Year Strategies would be presented by the CCG's to the Health and Wellbeing Board as part of the approval process. The Health and Wellbeing Board was asked to endorse the structure of the strategic plan and the process of approval.

In considering the item, there was discussion about the limited amount of detail available to the Board. It was however recognised that, similarly to the Better Care Fund process, the development of the strategy was driven by very tight deadlines and it had not yet been possible to bring the complete document to the Board. It was agreed that the Board endorse the approach to the strategic plan, subject to the distribution of a more detailed draft and the presentation of the final version of the report at the next meeting. Members of the Board were asked to provide any feedback on the circulated draft directly to the CCGs.

RESOLVED - (1) The Health and Wellbeing Board noted the progress in developing the Five Year Strategic Plan (2) The Health and Wellbeing Board agreed to the submission of the Five Year Strategic Plan, subject to a full copy of the document being considered at the next meeting of the Board.

(3) A copy of the full strategy to be circulated electronically to members of the Health and Wellbeing Board.

133 North Kirklees and Greater CCGs Francis Inquiry Update Deborah Turner Head of Quality and Patient Safety (Chief Nurse), North Kirklees CCG, attended the meeting to present an update on the responses of the two CCGs to the recommendations of the Francis Inquiry.

The report and verbal update indicated that a development session had been held with the CCG Governing Bodies to look at the findings of the Francis Inquiry and to develop a response within Kirklees. In addition the report had been discussed with a group of patients from the Your Health, Your Say network and the Patient Reference Group Network to ensure that lessons learned were reflected in developing the Patient and Public Engagement and Experience Strategy.

Within North Kirklees the consequent action plan had been completed subject to outstanding human responses actions being completed by June 2014. In addition North Kirklees had developed a strong relationship with Kirklees Healthwatch to explore patients’ experiences of services and had developed patient safety walkabouts across acute and community services.

Within Greater Huddersfield CCG it was noted that actions had been identified around the following themes; * Patient and public insights * GP insights and quality alerts * Provider Assurance * Health and Social Care Quality Assurance Work * Quality Dashboard

The implementation of the supporting action plan had been monitored through the CCGs Patient and Public Engagement and Experience Steering Group and the quality and safety committee, with regular updates to the Governing Body.

RESOLVED - (1) That the Board noted the actions identified and implemented in the response of North Kirklees and Greater Huddersfield CCGs to the Francis Inquiry. (2) The Board was satisfied that the CCGs response to the Francis report recommendations had been thorough and was complete.

134 Tuberculosis (Kirklees Health Protection Board) Following the update from the Kirklees Health Protection Board at the last meeting of the Health and Wellbeing Board, the Director of Public Health presented a more in depth report on issues regarding Tuberculosis within Kirklees. The Director indicated that TB remained a public health challenge within Kirklees with a steady increase of incidence since 2004,

including a threefold increase in the 25-34 year age group. The incidence rate was greater than the national and regional averages and amongst the higher rates in the UK outside London. The submitted report outlined the statistical information regarding TB since 2004.

It was noted that TB in Kirklees was largely concentrated on the deprived areas of Huddersfield, Batley and Dewsbury. Alcohol and drug misuse and homelessness were the most commonly reported social risk factors for TB.

The National TB Oversight Group had identified West Yorkshire as one of the high incidence areas that would be required to have a TB Control Strategy. Implementing a TB Control Strategy presented an opportunity to work jointly between Health and Social Care and also between statutory and voluntary sectors.

The recommendations within the report sought approval to establish a joint Kirklees Council Public Health and Public Health England investigation to identifying the factors contributing to the rise in TB incidence in Kirklees. Further, a multi agency TB Control Board for Kirklees was proposed with a view to setting up the group by September 2014. A new service specification for the clinical management of TB patients across community and service providers in Kirklees, had also been agreed.

In discussing the report, the Health and Wellbeing Board discussed the issues of publicity within certain communities. Superintendent McManus, suggested that the Mosque Advisory Board may be a potential body to support a publicity campaign.

RESOLVED - (1) That the information regarding the background to the development of Tuberculosis, its treatments and current issues within Kirklees, be noted.

(2) That the Board support the recommendations as set out in section 5 of the report, including the establishment of a joint Kirklees Council Public Health and Public Health England investigation into the factors contributing to the continued rise in TB incidence in Kirklees and the identification of opportunities for prevention and control; the proposal to monitor the impact of the Kirklees control TB strategy, through the adoption of TB performance indicators in line with the recommendations of the national TB Oversight group.

135 Implementation of Safeguarding Business Plan -6 Monthly Update The Board received a 6 monthly update report on the progress made against the Kirklees Safeguarding Children Board Business Plan. The report set out progress against the six objectives within the business plan with details of the work undertaken between April 2013 and March 2014. Superintendent Ged McManus, Deputy Chair of the Board attended the meeting to highlight key areas and answer the Board's questions.

Superintendent McManus highlighted in particular the resources implications of Serious Case Reviews with the need to ensure that a very high standard was maintained. The Board noted that the funding of the partnership was drawn from across agencies and was subject to review as part of wider budgetary considerations.

Superintendent Mc Manus continued to outline the progress that has been made in tackling child sexual exploitation (cse) in line with the recommendations made by the All Party Parliamentary Group on Children Missing. It was noted that all partners had contributed to activity and Superintendent McManus recognised in particularly the work of the Locala. A new seven point strategy to tackle cse had been developed and was being led by a multi-disciplinary operational team.

RESOLVED - (1) That the Board welcomed the progress made in addressing the 6 objectives within the Kirklees Children's Safeguarding Board Business Plan (2) That a further update on the progress in addressing the challenges be presented to the Health and Wellbeing Board in Autumn 2014.

136 Date of Next meeting The Health and Wellbeing Board considered arrangements for the next meeting.

RESOLVED - That the next meeting of the Board be held on 26 June 2014 in the Reception Room, Huddersfield Town Hall

HWB1

Contact Officer: Penny Bunker - Tel. 01484 221000

KIRKLEES COUNCIL

KIRKLEES HEALTH AND WELLBEING BOARD

Thursday 26 June 2014

Present: Dr Steve Ollerton (in the Chair) Councillor Jean Calvert Councillor Kath Pinnock Alison O'Sullivan - Director of Children and Adults, Kirklees Council Carol McKenna - Great Huddersfield Clinical Commissioning Group Helen Severns - North Kirklees Clinical Commissioning Group Dr Nadeem Ghafoor - North Kirklees Clinical Commissioning Group Dr Judith Hooper - Director of Public Health, Kirklees Council Rory Deighton - Health Watch Vanessa Stirum - Great Huddersfield Clinical Commissioning Group Elaine Wylie - NHS England Area Team

Invited Observers: Catherine Riley - Calderdale and Huddersfield NHS Foundation Trust Robert Flack - Locala and Mid Yorkshire Hospital's Trust Karen Taylor - South West Yorkshire Partnership NHS Trust

1 Appointment of Deputy Chair Nominations were sought for the position of Deputy Chair of the Board for the 2014/2015 Municipal Year.

RESOLVED - That Dr Steve Ollerton be appointed as Deputy Chair of the Health and Wellbeing Board for the 2014/2015 Municipal Year.

2 Membership of the Committee The Board noted apologies for absence and substitute attendees as set out below:

Apologies for absence were received from; Councillor Viv Kendrick Councillor Cath Harris, Chris Dowse Dr David Kelly Adrian Lythgo Chief Supt Tim Kingsman.

The following substitutions were noted; Helen Severns substituted for Chris Dowse Dr N Ghafoor substituted for Dr David Kelly Catherine Riley substituted for Owen Williams Karen Taylor substituted for Steven Michael.

3 Minutes of previous meeting The Board considered the Minutes of the meeting held on 29 May 2014.

RESOLVED - That the Minutes be agreed as a correct record subject to the amendment of the reference to prison record in Minute no. 134.

4 Interests There were no interests declared by Board Members.

5 Admission of the Public It was determined that all Agenda Items would be considered in public session.

6 Deputations/Petitions No deputations or petitions were presented to the Board.

7 Public Question Time The Board did not receive any questions from the general public.

8 Refresh of the Kirklees Joint Health and Wellbeing Strategy for 2014- 2020 The Board received a copy of the refreshed Kirklees Joint Health and Wellbeing Strategy (JHWS) for 2014 until 2020. A copy of the document was attached at Appendix 1 of the report.

Dr Judith Hooper, Director of Public Health informed the Board that the purpose of the JHWS was to; * Set out a shared context and vision for health and wellbeing across Kirklees. * Identify shared priorities and clear outcomes for improving wellbeing and health inequalities. * Support effective partnership working that delivers health improvements in Kirklees. * Set the local framework for the integrated commissioning of healthcare, social care and public health services. * Improve communication with the public about health and wellbeing issues.

The JHWS was complemented by the Kirklees Economic Strategy (KES), the purpose of which was to create wealth and revenue streams to enable quality service provision, enhance the district, and help to reduce inequalities into the future. This would see a resulting increase in employment, progression opportunities, higher incomes, better health and less poverty and disadvantage.

2 The report to the Board suggested a number of areas for consideration including the outcomes and system changes reflected within the JHWS.

Next steps included ensuring stakeholder understanding of the refreshed JHWS and its links to the KES, to be undertaken through joint stakeholder events. In addition there would be the development of a joint governance structure with the KES.

In considering the refreshed JHWS, the Board discussed the work required to achieve the aspirations within a shrinking resources portfolio. There was discussion about the role of community networks and volunteers, particularly as trainers of other volunteers. There followed a further discussion concerning what exactly community meant and the challenges in areas where there were few community leaders to develop the support within communities model.

It was recognised as part of the system change work, key plans and strategies would need reviewing in light of the Strategic Thinking Framework. It was agreed that the JHWS core team would bring reports back to the Health and Wellbeing Board to outline progress. It was also requested that some baseline information was provided to the Board regarding performance indicators.

RESOLVED - (1) That the Joint Health and Wellbeing Strategy 2014/2020 and the outcome indicator set, be approved.

(2) That a paper setting out the implementation plan be submitted to the Board in three months.

(3) That the importance of the ongoing discussions on the interdependency between the JHWS and the Economic Strategy, including the development of a shared governance structure, be noted.

9 Kirklees 5 Year Strategy Following earlier discussions with the Health and Wellbeing Board during the development of the Kirklees 5 Year Strategy, the final version of the Strategy was presented for the endorsement of the Board. It was noted that the final version of the Strategy was submitted to NHS England, West Yorkshire Area Team on 20 June 2014. The West Yorkshire information within the report outlined a range of approaches and outcomes which would be achieved through collaboration and cross-boundary working in four priority clinical areas which were; Stroke, Paediatrics, Emergency/Urgent Care, Cancer. The next steps would involve prioritising the range of approaches and the required infrastructure to move from the strategic overview to agreed actions.

In considering the final version of the strategy, the Board discussed the issues of both local and regional perspectives that were within the strategy. There were concerns about accountability, use of resources and the timelines across regional projects. The Board sought assurance that whilst 3 recognising the reasoning for West Yorkshire wide strategic approaches, the timescales would not lead to any problems for local priorities within the shared areas.

RESOLVED - That the final version of the Kirklees 5 year Strategic Plan be endorsed by the Health and Wellbeing Board.

10 Integrated Care Programme The Health and Wellbeing Board considered a report setting out the aims, objectives and progress of the Greater Huddersfield Care Closer to Home and North Kirklees Care At or Closer to Home Programmes. The report covered the period May to mid June 2014.

As background to the report the case for care closer to home was outlined including the vision regarding commissioning future services and the benefits to both patients and carers, and the impact on emergency attendances and hospital admissions. It was noted that the work supported the national direction of travel in commissioning and the provision of health and social care.

In outlining recent activity of the programme, the Board was informed that work continued to shape and develop proposals for an integrated service model. Engagement with key stakeholders had continued including a joint event on 8 May 2014 to engage with patients, the public, local providers, voluntary and third sector organisations. In addition there was ongoing engagement with member practices to continue to shape and develop proposals for an integrated service model, focusing on the role of primary care within this.

Proposals concerning palliative and end of life care, as part of the care closer to home programme, had been further developed. In conjunction with Kirklees Council, North Kirklees CCG was developing proposals to underpin the management and prevention of falls.

Other key points noted included the following: * A continued development and refinement of the service specification. * Ongoing work to define the functions within the model * Clarification from existing contracts of services in scope to clarify the financial envelope.

In considering the report, the Board recognised the need to have services that also supported the avoidance of residential and nursing care.

RESOLVED - That the actions and progress taken in respect of the Greater Huddersfield Care Closer to Home and North Kirklees Care At or Closer to Home Programmes, be welcomed and noted.

11 Greater Huddersfield Clinical Commissioning Group's Annual Report 2013/2014 In line with a statutory duty to produce and publish an Annual Report and Accounts, the Greater Huddersfield Clinical Commissioning Group 4 presented its report to the Health and Wellbeing Board for information. It was noted that the form and content of the report was directed by NHS England. The Annual Report and Accounts were published on the CCG’s website on 9 June 2014 and submitted to its Governing Body on 11 June 2014. The Health and Wellbeing Board had been given the opportunity to comment on the content of the report in March 2014.

RESOLVED - That the Greater Huddersfield Clinical Commissioning Groups Annual Report and Accounts 2013/14 be received and noted.

12 North Kirklees Clinical Commissioning Group's Annual Report 2013/2014 The Health and Wellbeing Board also received for information, the final version of the North Kirklees Clinical Commissioning Group's Annual Report and Accounts 2013/2014.

In considering the report, and similarly the Greater Huddersfield Annual Report, it was noted that in the next version of the document it might be appropriate to make clearer how the Clinical Commissioning Groups had delivered aspects of the priorities set out within the Joint Health and Wellbeing Strategy.

RESOLVED - That the North Kirklees Clinical Commissioning Group's Annual Report 2013/14 be received and noted.

13 Date of next meeting The Health and Wellbeing Board considered arrangements for the date of the next meeting.

RESOLVED - That the next meeting of the Board be held on Thursday 31 July 2014 in the Town Hall, Dewsbury.

5 HWB2

Contact Officer: Penny Bunker 01484 2210000

KIRKLEES COUNCIL

HEALTH AND WELLBEING BOARD

Thursday 31 July 2014

Present: Councillor Kendrick (in the Chair Councillor Calvert Councillor Bellamy Councillor K Pinnock Alison O’Sullivan-Director of Children and Young Adults, Kirklees Council Chris Dowse - North Kirklees Clinical Commissioning Group Dr David Kelly – North Kirklees Clinical Commissioning Group Kiran Bali – North Kirklees Clinical Commissioning Group Dr Judith Hooper – Director of Public Health, Kirklees Council Vanessa Stirum – Greater Huddersfield Clinical Commissioning Group Dr Steve Ollerton – Greater Huddersfield Clinical Commissioning Group Ian Currell – NHS England (Area Team) Chief Superintendent Tim Kingsman – West Yorkshire Police Catherine Riley – Calderdale and Huddersfield NHS Trust Chris Reeve – Locala Karen Taylor – South West Yorkshire Mental Health Trust

14 Membership of the Board/Apologies Apologies for absence were received from Carol McKenna, Councillor Harris, Councillor Light, Adrian Lythgo, Robert Flack and Stephen Eames.

The following substitutions were noted: Councillor Bellamy substituted for Councillor Light. Catherine Riley substituted for Owen Williams. Chris Reeve substituted for Robert Flack. Karen Taylor substituted for Steven Michael.

15 Minutes of Previous Meeting The Minutes of the meeting of the Board held on 26 June 2014 were submitted and agreed as a correct record.

16 Interests There were no interests declared.

17 Admission of the Public The Board agreed that all agenda items would be considered in public session.

18 Deputations/Petitions There were no deputations or petitions considered by the Board.

19 Public Question Time The Board received a question from Mr Peter Clayton, regarding the risks of the Care Closer to Home Programme and whether it was dependent on funding for GP practices. Dr David Kelly, Chair of North Kirklees Clinical Commissioning Group responded thereto.

20 Progress update on the Winterbourne View Joint Improvement Programme The Health and Wellbeing Board considered a report setting out the progress made in respect of Department of Health Winterbourne View Concordat Programme of Action.

The report indicated that in December 2012, the Government had published its final report into the events at Winterbourne View Hospital. A programme of change to transform health and care services and improve the quality of care offered to children, young people and adults with learning disabilities or autism, who have mental health conditions or behaviour challenges, was outlined. The report set out responsibilities for commissioners, providers, the workforce and Government, together with all agencies, including Councils, providers, the NHS and Police, to have a key role in driving up standards for the particular client groups. Commitments in the Winterbourne View Concordat included:

* Health and Care Commissioners to review all current placements and support those people inappropriately placed in inpatient/hospital settings to move into community- based support.

* Every area to develop a locally agreed joint plan for high-quality care and support, focused on prevention and sustainability, to reduce reliance on inpatient care for this group.

The Board noted that both Kirklees Clinical Commissioning Groups submitted quarterly progress reports to the West Yorkshire Area Team. These contributed to a national set of data designed to provide assurance to the public that the commitments of the Concordat were being delivered. From 2014, CCGs were required to provide information on longer term commissioning plans, for the future needs of individuals that meet health funding criteria. Information is also reported to the CCGs Quality and Safety Committees on a monthly basis and then to the respective governing bodies.

It was recognised that a strategic whole system approach was required to reduce dependency on hospital based services and strengthen capacity through the provision of local, personalised care and support in the community. A series of local plans were under development, utilising the local learning disability partnership Board arrangements.

Appended to the report was a copy of the NHS England document ‘Leading the Local Response to Winterbourne View’ which was a practical guide for Health and Wellbeing Boards.

In considering the report the Board was updated on the number of local people within the vulnerable group and how arrangements were being put in place for these individuals in line with the Winterbourne requirements.

RESOLVED (1) That the position regarding the Kirklees response to the Winterbourne View Report findings, be welcomed and noted. (2) That a further report on the review of the action plans be presented to the Health and Wellbeing Board in October 2014.

21 Adults’ Personal Social Services; Main NHS Transfer and Better Care Fund Preparation Funding The Board considered a report about the arrangements in 2014/15 for the main NHS funding transfer to adult social care and for the transfer of the funding being provided to Local Authorities to prepare for implementation of the Better Care Fund. As required by NHS England, the report sought the approval of the Board for the transfer of the funding which, as in previous years, was made via an agreement under section 256 of the 2006 NHS Act. The report continued to set out the conditions attached to the receipt of both transfers of funding, indicating a total transfer of £8,524,456.

The 2014/15 section 256 agreement had been drawn up in consultation with the two Clinical Commissioning Groups and reflected the Better Care Fund Planning Template considered by the Health and Wellbeing Board on 24 April 2014. The funding would be used in line with NHS England requirements to support existing services and transformation programmes of benefit to the wider health and care system, providing good outcomes for service users.

In considering the report, the Board noted that revised guidance concerning the Better Care Fund had been received and updated information would have to be submitted to NHS England by 19 September 2014. As a result the Health and Wellbeing Board agreed to try and arrange a meeting for the first week of September but failing that to continue with the diarised meeting on 28 August 2014, to consider the revised information.

RESOLVED: (1) That approval be given to the transfer of the 2014/15 NHS funding as set out in the report. (2) That in order to comply with the revised requirements and deadlines regarding the Better Care Fund, a meeting of the Health and Wellbeing Board be arranged for the first week of September 2014 (or 28 August 2014).

22 Health and Wellbeing Board Decision Making and Partnerships The Board received for information, details of the key partnership groups involved in the delivery of the Joint Health and Wellbeing Strategy.

Also circulated were details of the health and wellbeing decision making landscape in Kirklees. It was intended that this would be a reference source to help identify appropriate discussion forums to inform decision making regarding health and wellbeing issues. The diagram included Kirklees Council structures, including Partnership Bodies; the Clinical Commissioning Group decision making structures and reference to the Strategic Review structures.

RESOLVED – That the decision making and key partnerships group structural information be noted.

23 Integrated Care Programme The Health and Wellbeing Board received its regular update report on the progress of the Greater Huddersfield Care Closer to Home and North Kirklees Care at or Closer to Home Programme. The report covered the period mid-June to mid-July 2014.

The Board noted that engagement work with key stakeholders was continuing and had included engagement with patient representatives through patient reference groups and with member practices to continue to shape and develop proposals for an integrated service model. Greater Huddersfield CCG was holding further engagement events towards the end of July for stakeholders, primary care staff and GPs.

Proposals had been further developed concerning palliative and end of life care including proposals for the implementation of an electronic palliative care co-ordination system.

In respect of North Kirklees CCG, proposals had been developed in conjunction with the Council to underpin the management and prevention of falls.

RESOLVED – That the update on the progress of the Integrated Care Programme be received and noted.

24 Healthwatch Annual Report The Board considered the first annual report of Kirklees Healthwatch outlining the work undertaken in the 2013/14 Municipal Year. The report included details of the issues that Healthwatch had worked on over the year, governance, communication and processes.

The Board welcomed the report and commended the work that had been undertaken, with particular mention to the work around complaints.

RESOLVED – That the Healthwatch Annual Report be received and noted.

25 Kirklees 2020 – Developing a Joined up Health and Social Care System The Board received a short presentation and participated in a workshop to consider the strengths, weaknesses, opportunities and threats presented by the integrated model of care closer to home across Kirklees.

Following the workshop session it was agreed that the findings would be analysed and a further report on the key points arising from discussions, presented to the September meeting of the Board.

RESOLVED - That the outcomes of the informal discussions within small groups be collated and considered by officers as part of the development of Kirklees 2020.

26 Date of Next Meeting The Board considered arrangements for the next meeting. It was agreed that the August/Early September meeting would be required to consider the additional Better Care Fund Submission.

RESOLVED (1) That Board Members retain the date of 28 August in diaries, subject to confirmation, of an alternative meeting at the beginning of September. (2) That a Board meeting also be held on 25 September 2014 at Dewsbury Town Hall.

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Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

OVERVIEW AND SCRUTINY MANAGEMENT COMMITTEE

Tuesday 11 March 2014

Present: Councillor Patrick (in the Chair) Councillors Burke, Kendrick, Rowling, Sims and Stewart-Turner

Apologies: Councillor D Firth

38 Minutes of Previous Meeting The Committee considered the Minutes of the meeting held on 14 January 2014.

RESOLVED:- That the Minutes of the meeting of the Committee held on 14 January 2014 be agreed as a correct record.

39 Interests Councillors were asked to declare interests that they may have in any particular item on the Agenda.

Councillor Kendrick declared an 'other' interest in Agenda Item 5 (see minute no. 42) in her capacity as Director of Kirklees Schools Services Ltd. Councillor Kendrick remained in the meeting for consideration of the item.

Councillor Rowling declared an 'other' interest in Agenda Item 5 (see minute no. 42)in her capacity as an alternative Director of Kirklees Schools Services Ltd. Councillor Rowling remained in the meeting for consideration of the item.

Councillor Stewart-Turner declared an 'other' interest in Agenda Item 6 (see minute no. 43) both in her capacity as an employee of Huddersfield Partnership and as a Trustee of the One Community Organisation. Councillor Stewart-Turner remained in the meeting for consideration of the item.

40 Admission of the Public It was agreed that all Agenda Items would be considered in public session.

41 Joint Health Overview and Scrutiny Committee - Terms of Reference for New Congenital Heart Disease Review

Richard Dunne, Principal Governance and Democratic Engagement Officer, attended the Committee meeting to provide an update on the Terms of Reference for the Joint Health Overview and Scrutiny Committee Yorkshire and Humber into the Review of Congenital Heart Disease Services.

The report set out the background to the work undertaken by the previous Joint Health Overview and Scrutiny Committee into Children's Cardiac Services. A referral had been made by Scrutiny to the Independent Reconfiguration Panel and in April 2013 the IRP published a report setting out advice and recommendations to the Secretary of State. The Secretary of State had concluded that the review of Children's Congenital Heart Services could not proceed as planned. Following the restructuring of NHS arrangements in April 2013, NHS England has become the body responsible for commissioning specialised congenital heart services and had been tasked with taking the process forward.

The Committee noted that in September 2013 the Yorkshire and Humber JHOSC had met to consider the Secretary of State's decision and been made aware of the intentions for a new review to look at the whole lifetime pathway of care for people with congenital heart disease. At a meeting in December 2013, the revised terms of reference in respect of the new review were agreed and a copy was being presented to the Scrutiny Management Committee to seek endorsement.

In considering the report, the Scrutiny Management Committee asked for clarification about the anticipated timescales for the work. Mr Dunne advised that a number of specifications for standards for provision of Cardiac Services were expected to be produced by April 2014. This would be followed in late spring 2014 by a 12 week public consultation. It was anticipated that analysis of consultation responses would take place in autumn 2014 with a view to finalising specifications towards the end of 2014. It was expected that in 2015 HNS England would begin to commission services against the revised specifications and standards of delivery.

RESOLVED:- That the Management Committee endorsed the terms of reference of the New Cardiac Heart Disease Joint Health Scrutiny Review.

42 Scrutiny Referral The Scrutiny Committee considered a referral received from Councillor Robert Light which raised concerns about aspects of decision making in relation to a recent Cabinet decision on education provision in the Almondbury area.

The Committee noted that on 28 January 2014, Cabinet had considered a report setting out the findings of a statutory consultation on proposals for the future of schools in the Almondbury area of Huddersfield. A copy of the full Cabinet report was appended to the Management Committee report.

Councillor Light's concerns related to decision making principles, in particular the need to consider all the facts and representations received as part of a consultation. Councillor Light had requested that Scrutiny look at the issue as he felt the Cabinet decision had not considered the views of the majority of respondents.

Councillor Patrick advised the Committee that Scrutiny could not change the Cabinet decision but that the referral could allow for Scrutiny to identify the lessons that needed to be learned from the Almondbury case. Councillor Patrick highlighted the views expressed by staff and parents in response to the consultation, in particular those who did not support the proposals.

Councillor Stewart-Turner and Councillor Kendrick both felt that the consultation had been thorough and the report had presented a full range of information for Cabinet's consideration. They did not feel that there was anything wrong with the process that had been applied. Councillor Kendrick highlighted the recommendations of officers to carry out preliminary work with parents, governing bodies and staff to enable a successful implementation by engaging relevant parties in planning the changes. Councillor Burke, in his role as Lead Member of the Children and Young People Panel agreed with the points raised in the discussion and felt that all the issues that had been identified as part of the consultation were addressed within the report to Cabinet.

RESOLVED:- That the referral request on the decision making process for the Almondbury education decision be declined and no further action taken.

43 Lead Member Reports The Management Committee considered the four Scrutiny Panel Lead Member reports which set out the progress in delivering the Panel work programmes for 2013/14 municipal year.

In respect of the Children and Young People Scrutiny Panel, Councillor Burke reported that the Panel had made progress in a number of areas including; Safeguarding, Review of Integrated Youth Support Service and the Adoption Recruitment Campaign. The newest piece of work was being undertaken by a Task Group to look at Bereavement Support for children and young people in schools. In addition the Panel had signed off the work on Teenage Conception and considered one call-in.

Whilst Councillor Burke acknowledged there had been some frustrations during the year, support received had been good. Councillor Burke felt there was plenty of work ongoing to take forward.

In considering Councillor Burke's report, the Management Committee asked about the current position regarding the Child and Adolescent Mental Health Service (CAMHS), in particular the ability to deal with the number of referrals. Councillor Burke advised that the Panel had met with

providers and that in most areas the new contract was reaching and exceeding commissioners targets. The Panel was still keen to get feedback from young people to get their opinions regarding the quality of the service received.

In the absence of Councillor D Firth, Councillor Stewart-Turner agreed to feedback on the work of the Resources Scrutiny Panel. Councillor Stewart- Turner highlighted the dormant trust accounts work which had made progress during the year. A report was being prepared for consideration by Cabinet. Councillor Stewart-Turner also welcomed the work that had been undertaken on delegated officer decisions and was positive about the progress that was being made and the responsiveness of Council Services to address the agreed recommendations.

In considering the Resources Panel report, Councillor Sims queried the implications of legal costs as part of the dormant trusts work. Councillor Stewart-Turner responded by saying that the Council was the fund holder for most of the monies which would reduce legal cost implications.

Councillor Sims updated on the work undertaken by the Development and Environment Panel. The Management Committee noted that the Panel had had a reduced Councillor membership during the year as well as a change in officer support which had been a challenge. Councillor Sims highlighted the work that had been undertaken by the Town Centre Task Group which had looked at approaches elsewhere and was starting to identify how some of the good practice identified might be appropriate to Huddersfield or Dewsbury. The Panel hoped to have completed the findings report by the end of the municipal year.

Councillor Sims advised Management Committee that a delayed piece of work on Museums and Galleries was now programmed. A timetable of Museum visits had been agreed to take place in early April. Councillor Sims was also hopeful that delayed work on collating the findings of a review of Building Services would also be completed in the near future.

All Lead Members commended the commitment of Councillors attending the Panels and in particular the work of voluntary co-optees.

Councillor Kendrick provided an update on the work of her Panel, with a number of NHS reviews being covered including: * The relocation of services from the Princess Royal Community Centre * Mid Yorkshire Transformation Programme * Calderdale and Huddersfield Health and Social Care Strategic Review

The Panel had seen initial consultation proposals on the Child Development Unit, currently located at the Princess Royal Community Centre, and had requested revisions prior to the start of the formal consultation.

Councillor Kendrick had continued to have briefings with lead commissioners and health providers across the district to understand in more detail the direction of travel and maintain relationships with key providers.

The Sexual Health Task Group had completed its work and would be taking a report through Cabinet in April 2014. The recommendations of the group had been well received and accepted.

The Panel had also had a number of meetings looking at the issue of payments for care. Discussions with service had led to the Panel making a number of suggestions and recommendations which it believed would improve services and the experience of the customer.

The Management Committee welcomed the report and Councillor Stewart- Turner asked about the care closer to home proposals. It was suggested that the idea of care closer to home had been raised through several previous reviews but the Committee was not satisfied that the proposals had progressed as described. Councillor Kendrick felt that there was a more significant national drive and all parts of the health system were working much closer together. The Panel was looking at services across the Kirklees area and felt that for the first time partnership working had made significant progress. Nevertheless, the Management Committee still had outstanding concerns about GP capacity and potential to reduce the number of hospital beds before clear support was being provided within the communities.

Councillor Patrick, Chair of the Comprehensive Spending Review Scrutiny Task Group, also provided a verbal update on the work of the Task Group. He indicated that the next meeting would be on 17 March. The Task Group had held discussions with group leaders and would be raising some of the issues that had come out of those discussions with David Smith, Director of Resources. The Task Group would also be clarifying some of the issues that had arisen from the budget process. Following the meeting on 17 March, a further meeting would be set up to look at the findings and recommendations arising from the Task Group's work to date. It was anticipated that this work would be brought back to Management Committee following the election.

RESOLVED:- (1) That the four Scrutiny Lead Member reports be welcomed and noted.

(2) That the Lead Members and Scrutiny Panel's be thanked for all the work undertaken during the 2013/14 municipal year.

44 Dates of Future Meetings The Management Committee noted that meetings were scheduled for, 8 April, 6 May and 3 June 2014.

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Contact Officer: Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

OVERVIEW AND SCRUTINY MANAGEMENT COMMITTEE

Tuesday 8 April 2014

Present: Councillor Patrick (In the Chair) Burke, D Firth, Kendrick, Rowling, Simms and S Turner

45 Minutes of Previous Minutes The minutes of the meeting of the Committee held on the 11 March 2014 were agreed as a correct record.

46 Interests No interests were declared.

47 Admission of the Public The Committee determined that all agenda items would be considered in public session.

48 Quarter Three Performance 2013/14 The Management Committee considered a report on the Council’s performance in relation to the Corporate Plan and Service Delivery Plans 2013/14, as at Quarter 3. The discussion also included consideration of feedback on issues raised as part of the Quarter 2 discussion. Andy Simcox, Senior Performance Manager and Nick McMillan, Directorate Performance Lead for the Place Directorate, attended the meeting to answer Councillors’ questions.

In response to questions asked when the Management Committee considered Quarter 2 information, the Committee noted the information on Quarters 1, 2 and 3 comparisons regarding the levels of rent collections and the numbers of tenants, compared to previous years. It was noted that at year end in 2012/13, 97.1% collection had been achieved against a target of 97%. In 2013/14 a year end collection rate of 96.7% had been forecast against a target of 96%.

Other information provided included clarification on sickness monitoring statistics; the performance prediction regarding NEET statistics; anticipated income levels in relation to museums and galleries and agreement to consider Management Committee’s recommendations regarding asset disposal performance measures and legal services performance measures as part Service Delivery Planning for 2014/15.

In considering information provided by the Legal Governance Monitoring Service on the number of FOI requests responded to within 20 days, the Management Committee sought further information on the numbers of freedom of Information and data protection requests being made in other comparable local authorities. The Management Committee also requested that they be advised on the outcomes of consideration of their previous recommendations regarding Performance Monitoring measures in relation to asset disposal and legal services.

In considering the Quarter 3 report, the following information was noted by the Management Committee. A positive inspection had been undertaken in relation to a Children's Residential Unit and Learning and Skills. Good progress continued to be made in relation to integrated Commissioning arrangements and Placement arrangements for Looked After Children.

It was noted that steady progress during quarter against targets for jobs and economic growth to demonstrate consolidation of the Business Deal. In Quarter 3 the Council had agreed to withdraw the local development framework which had meant that some of the opportunities for new housing on provisional open land sites had not been delivered. The capacity issues that had been noted at quarter 2 were subject to further analysis to be reported Director Group. However Quarter 3 performance updates indicated that the causes were; staffing levels, changes in the ways of working, increasing levels of demand, and changing priorities.

The Management Committee noted that there was a reported forecast of net savings against the corporate revenue account of 9.6 million as at month 8.

In considering the score cards appended to the report, the Management Committee noted that there were some gaps in SAP information which were still subject to management action. Councillor Stewart-Turner indicated that there appeared to be some problems regarding the payment of invoices and she was aware of slowness in some associations getting grant payments. It was agreed that further information would be provided, probably via a graph, to show the progress in addressing back logs and the timescales for processing invoices.

In considering the information from the Children and Adults Directorate, it was noted that the percentage of children becoming the subject of a child protection plan for a second or subsequent time continued to fluctuate and was at 14.8% at Quarter 3 compared to 11.2% at Quarter 2. However this was comparable with other regional and national comparators.

The Management Committee also noted that the Key Stage 2 DfE performance tables had been published and Kirklees had been confirmed at 74%, up two percentage points on 2012 results. In relation to Special Educational Needs/Non Special Educational Needs gap in achieving 5A- C's at GCSE, the gap was slowly narrowing on the previous year. Final

data would be provided for Quarter 4 following the release of the DfE performance tables.

In considering the information provided regarding performance of the Place Directorate, it was noted that there had been an increase in requests for pot hole repairs since last year, 17,409 and this followed patching work. It was noted that information regarding Building Services performance was missing, this had been anticipated due to some IT work being undertaken on Building Services systems.

In considering the Public Health information it was noted that the percentage of women smoking at birth in some areas of Kirklees indicated an increase from 2011/12 from 26% to 28%, although the actual numbers were very small. Management Committee asked for details of the actual numbers.

Finally the Management Committee considered the information in relation to the Communities, Transformation and Change Directorate and identified the indicator regarding the number of new community groups developed was standing at amber green. The information was clarified with a statement that 100% of the DCS and cultural businesses supported at the beginning of the year reported as still operating. The Management Committee sought clarification on the statement and requested information on the numbers of community groups.

RESOLVED – (1) The information on Quarter 3 performance 2013/14 be received and noted.

(2) Officers provide responses to the issues raised as part of the performance information discussion.

49 Dates of Future Meetings Management Committee considered meeting arrangements for the remaining of 2013/14 Municipal Year.

The existing dates of the 6 May and 3 June 2014 would remain in the diary but consideration would be given nearer the time to whether there was enough business to warrant the Committee meeting.

RESOLVED - The committee noted the scheduled dates for meetings on 6 May and 3 June 2014.

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Contact Officer; Penny Bunker Tel. 01484 221000

KIRKLEES COUNCIL

Overview and Scrutiny Management Committee

Tuesday 3 June 2014

Present: Councillor Julie Stewart-Turner (In the Chair) Councillors D Firth, Kendrick, Rowling.

49 Appointment of Chair / Apologies In the absence of Councillor Patrick, Councillor Julie Stewart-Turner was appointed as Chair for the meeting.

50 Apologies for Absence Apologies were received from Councillor Cahal Burke and Councillor Nigel Patrick.

51 Minutes of Previous Meetings The minutes of the Committee held 8 April 2014 were agreed as a correct record subject to the addition to minute 48, Quarter 3 Performances, of an action to provide details on the administrative costs for internally traded services.

52 Interests There were no interests declared.

53 Admission of the Public The Committee determined that all items would be considered in public session.

54 Health Scrutiny-Calderdale and Huddersfield Health Social Care Strategic Review The Committee considered a report which sought approval for the process to be followed in order to appoint Kirklees representatives to a Joint Health Overview and Scrutiny Committee (JHOSC) with Calderdale Council.

Richard Dunne, Governance and Democratic Engagement Officer, informed the Committee that at its meeting on 29 April 2014, the Wellbeing and Communities Scrutiny Panel had considered the strategic outline case in relation to the Calderdale and Huddersfield Health and Social Care Strategic review. The Wellbeing and Communities Scrutiny Panel had agreed that should the proposed service delivery model outlined within the strategic outlined case be developed in to formal proposals, then this would constitute a substantial development or variation in local health services. The implications of the Panel's decision was that Kirklees

Council should now move to preparing for joint health scrutiny arrangement with Calderdale Council.

The Management Committee was asked to consider the allocation of the four places on the JHOSC, given that the Health Scrutiny Protocol recommended that places be allocated on a party political ratio. However, previous practice in Kirklees had been to appoint on 1:1:1:1 ratio.

In considering the report, the Scrutiny Committee endorsed the decision to establish joint health scrutiny arrangements with Calderdale Council. It was agreed that Kirklees representatives would come from all main political groups on a 1:1:1:1 basis. The Management Committee also requested that in seeking nominations, officers emphasise the Committee's view that nominated councillors should, where possible have an understanding of Health Scrutiny and the issues in respect of the Calderdale and Huddersfield proposals.

RESOLVED (1) That the Management Committee approve the establishment of a Joint Health Overview and Scrutiny Committee to scrutinise the Calderdale and Huddersfield Health and Social Care Strategic review.

(2) That nominations be sought from political groups for the membership of the Joint Health Overview and Scrutiny Committee on a 1:1:1:1 political ratio.

55 Joint Health Scrutiny Arrangements/ Mid-Yorkshire Hospitals Trust The Management Committee considered a report on the current position regarding the Joint Health Overview and Scrutiny Committee looking into the Mid-Yorkshire Hospitals MYHT NHS Trust Clinical Services Strategy (CSS). The Committee noted the intention of the JHOSC to continue to scrutinise the implementation of the services strategy. The committee was asked to endorse the revisions to the terms of reference to cover the additional phase of work.

The Management Committee noted that the JHOSC had been unsuccessful in referring the Mid-Yorkshire Hospitals proposals for an independent review. The Management Committee supported the intention of the JHOSC to oversee the implementation of the proposals and noted particular concerns about the implementation of care closer to home arrangements.

The Management Committee resolved that Business Managers be consulted on the extension of the work and asked to confirm that current members would continue to represent their groups on the JHOSC.

RESOLVED (1) The Committee noted the position regarding the referral of the Mid- Yorkshire Hospitals Trust's reconfiguration proposals to the Secretary of

State, including the decision to decline a request for an independent review of the proposals.

(2) That the Management Committee endorses the proposal to extend the remit of the Joint Health Overview and Scrutiny Committee (Mid-Yorkshire Clinical Services Strategy), to include oversight of the implementation phase of the proposals as a means of additional assurance that services would meet patients' needs, including care closer to home provision.

(3) That the Group Business Managers be asked to confirm their group nominations for the extended phase of scrutiny work.

56 Arrangements for Future Meetings The Management Committee were asked to note that the proposed date for the first meeting of the Overview and Scrutiny Management Committee 2014/2015 municipal year was Tuesday 17 June 2014 at 10am, subject to approval at Annual Council.

In his absence, Councillor Patrick conveyed his thanks to Committee Members for their work during the year. He also wished to place on record his thanks to all members of scrutiny panels, co-optees and officers for their work over the municipal year.

RESOLVED (1) That the thanks of the Chair of Scrutiny for the work undertaken by committee and panel members, co-optees and supporting officers be welcomed and noted.

(2) That the proposed date for the first meeting of the Committee in the new municipal year, on 17 June 2014, be noted.

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Contact Officer: Andrea Woodside - Tel. 01484 221000

KIRKLEES COUNCIL

OVERVIEW AND SCRUTINY MANAGEMENT COMMITTEE

Wednesday 4 June 2014

Present: Councillor Stewart-Turner (in the Chair) Councillors Burke, D Hall, Mather, Patrick and Rowling

1 Admission of the Public The Committee determined that the business for the meeting be considered in public.

2 Sub-Committee and Appointment of Chairs thereof It was moved by Councillor Stewart-Turner, seconded by Councillor Rowling and

RESOLVED – That the appointment of the Overview and Scrutiny Panels for Children and Young People; Development and Environment; Resources; and Wellbeing and Communities be approved and that these Panels shall not be in accordance with the requirements of Sections 15 and 16 of the Local Government and Housing Act 1989 and that the membership be as set out in the report at Item 13 of the Agenda of the Annual Council Meeting.

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Contact Officer: Penny Bunker - Tel. 01484 221000

KIRKLEES COUNCIL

OVERVIEW AND SCRUTINY MANAGEMENT COMMITTEE

Monday 7 July 2014

Present: Councillor Stewart-Turner (in the Chair) Councillors Burke, Hill and Rowling

Apologies: Councillors Patrick, D Hall and Mather

3 Minutes of previous meetings The Committee considered the Minutes of the meetings held on 3 June and 4 June 2014.

RESOLVED - That the Minutes of the meetings of the Committee held on 3 June and 4 June 2014 be approved and agreed as correct records.

4 Interests There were no interests declared at the meeting.

5 Admission of the Public The Committee agreed that all agenda Items would be considered in public session.

6 Corporate Performance Report - Quarter 4 The Management Committee considered responses to the issues raised in the discussion of Quarter 3, 2013/14 performance information at the meeting held on 8 April 2014. In addition the Committee received the Quarter 4 information for consideration.

In respect of the costs of administration for traded services, a table outlined the current service activity internally traded within the Council, excluding schools. It was noted that whilst possible to identify administration and processing costs separately, it was not possible at the current time as resources were being focussed on other areas including a review of traded services. The Management Committee therefore requested that the outcomes of the review of traded services be presented to the Resources Scrutiny Panel.

In respect of asset disposal, the Management Committee was informed that performance indicators had been supplemented with monitoring and forecast information from Finance Officers to identify the potential fluctuation in income as actual sales dictate. A headline performance

1 indicator had also been included, namely KI150-Release of land bank, with the target for 2014/15 set at £4m. Any exception reporting would be escalated through the quarterly summary report to be considered at Overview and Scrutiny Management Committee. At Quarter 1 £1.2m worth of assets had been disposed of, compared to £2.2m during the whole of 2013/14.

In respect of Legal Services performance indictors it was noted that chargeable hours targets were rigorously monitored to ensure that the service met its own budget targets. The service delivery plan for 2014/15 would now consider CIPFA benchmarking information to demonstrate that unit costs and hourly rates were generally less than those of private sector organisations and below average for other Local Authorities. Legal Services continued to work with other Local Authorities in West Yorkshire and York (WYLAW) to consider how to achieve savings, look at income generation opportunities and develop consistent performance indicators across the West Yorkshire Authorities.

In respect of the processing of invoices through SAP, a graph was submitted which indicated that for Quarter 1 of 2014/15, 98% of invoices were paid within 30 days, the target for the Corporate PI. The Management Committee recognised the hard work that had been undertaken by staff to address the previously existing backlog position.

The Management Committee continued to consider the performance report submitted in relation to Quarter 4, 2013/2014. The Committee noted positive progress in Early Intervention. There had been an increase in the number of Special Guardianship Orders and the numbers of children placed for adoption, including some children with very complex needs. New figures illustrated that pupil attendance in Kirklees schools was among the best in Yorkshire and Humber with an absent rate of 5% compared to 5.3% nationally and 5.4% regionally. Data for March 2014 showed NEET performance at 5.1% compared to 6% in March 2013.

In respect of children's performance indicators Councillor Cahal Burke sought clarification regarding the placement service and the commissioning panel. In addition the Management Committee requested the timescales relating to PI050, the stability of placements, which had seen a performance of 66.3% against the target of 70%. The Management Committee asked for the exact numbers of schools in an Ofsted category (KI012A) which saw a red direction of travel. In respect of the percentage of children subject to a child protection plan for the second or subsequent time (KI045) it was reported that the service was looking further at this and the Management Committee requested further clarification.

In respect of support for older people and adults services, the positive effect of providing intervention and reablement services was noted, including a continuing reduction in admissions of people to long term residential care. Councillor Rowling, Lead Member also commented on the positive impact of Assistive Technologies. She expressed her concerns

that some of the data held by the NHS was not available to supplement our performance information and that some NHS data had a lengthy time lag before being made available for public consideration.

When looking at the area of business growth and jobs as managed by the Place Directorate, it was noted that there was a good rate of return on the investment of public money with a ratio of 4:1 of private sector to public sector match funding. Overall the Council had made progress in the area of apprenticeships, although it was recognised that targets relating to small and medium sized enterprises had not been met and had proved difficult. The Management Committee also noted the PI performance in relation to KI328, reduced carbon usage within Council buildings, and it was agreed that a further explanation of this performance indicator would be provided for the OSMC.

The Management Committee asked if the overall employment rates were monitored on a monthly basis so that the Council had ongoing information about new employment and employment that was no longer available. Officers undertook to see what more contextual information might be made available to the Management Committee.

In respect of the effective and productive services corporate priority, the Management Committee asked for an update on the current position regarding universal credit, particularly the introduction date.

In relation to the Resources Directorate the Management Committee noted the comments regarding unsatisfactory audits and noted that the Corporate Governance and Audit Committee had asked for a report on this issue.

Councillor Stewart-Turner commented that Local Authorities were becoming more and more dependent on working alongside the voluntary sector and local and community groups. Councillor Stewart-Turner asked that a report be prepared for the Management Committee setting out how the Council was working with voluntary and community services and managing expectations. The report should also look at issues concerning social productivity and the building of capacity within the voluntary sector.

Finally, it was noted that both Councillor Patrick and Councillor D Hall had received briefings and discussed the performance information and officers had agreed to follow up on several question areas in response.

RESOLVED - (1) That the Quarter 4 Corporate Performance Report be received and noted.

(2) That officers report back on the specific issues identified by the Management Committee.

7 Reappointment of Joint Health Overview and Scrutiny Committees Following earlier discussions, the Management Committee considered a report setting out the position regarding both new and ongoing Joint Health Scrutiny Committees. The report sought the formal establishment/reestablishment of 3 Joint Health Overview and Scrutiny Committees to undertake work on behalf of Kirklees Council during the 2014/15 municipal year.

RESOLVED - That the following Joint Health Overview and Scrutiny Committees be reestablished for the 2014/15 Municipal Year with Councillor membership as outlined in section 2.1.1 of the report:

* JHOSC (Yorkshire and Humber) - Congenital Heart Disease Review * Wakefield and Kirklees JHOSC (MYHT) * Calderdale and Kirklees JHOSC - Calderdale and Huddersfield Health and Social Care Strategic Review.

8 Date of next meeting The Management Committee considered the date and arrangements for its next meeting. Councillor Stewart-Turner advised that as well as the work programmes, an informal discussion would take place regarding the refresh of the Scrutiny function in Kirklees.

RESOLVED - That the next meeting of the Management Committee would be held on 11 August 2014 at 10.00am at the Town Hall, Huddersfield.

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Contact Officer: Richard Farnhill Tel. 01484 221000

KIRKLEES COUNCIL

PERSONNEL COMMITTEE

Monday 23 June 2014

Present: Councillor Sheard (in the Chair) Councillors Brice, Calvert, McBride, Pandor and N Turner

1 Membership of the Committee Councillor Brice substituted for Councillor Light.

Apologies for absence were received from Councillors Bolt, D Hall and Light

2 Minutes The Minutes of the meetings of Personnel Committee held on 4 February and 4 June 2014 were agreed as a correct record.

3 Interests Councillor Calvert declared a disclosable pecuniary interest in Agenda item 7 – Local Government Pension Scheme 2014 and Policy Statement, due to her having deferred pension payments with West Yorkshire Scheme. Councillor Calvert left the meeting during consideration of this issue.

Councillor declared an ‘other’ interest in Agenda item 8 – Designation of Support to Staff at Golcar Junior, Infant and Nursery to transfer to ‘The Aspire Co-operative Learning Trust’, due to her having a grandchild attending the school.

Adrian Lythgo indicated that he was a Governor at Golcar Junior, Infant and Nursery School and therefore provided no advice during consideration of Agenda item 8.

4 Admission of the Public It was agreed that Agenda items 11 and 12 – Recruitment of Director for Commissioning, Public Health and Adult Social Care and Update on Human Resources and Industrial Relations Issues be taken in private due to the items involving the disclosure of information.

5 Deputations/Petition No deputations or petitions were received.

6 Public Question Time No questions were asked at the meeting.

7 Local Government Pension Scheme 2014 and Policy Statement Personnel Committee considered a report setting out proposals on how the Council will review its written policy statement in relation to the Local Government Pension Scheme Regulations, specifically on a number of discretionary powers that the Council held. Personnel Committee gave consideration to discretions relating to the shared cost of additional pension contributions, the awarding of additional pension, flexible retirement arrangements, waiving actuarial regulations and switching to the 85 year rule.

The considered report set out recommendations in relation to each of the above areas of the regulations and Personnel Committee were asked to consider their implementation in Kirklees.

RESOLVED (1) That the principles and recommendations set out in the considered report in relation to each discretion under consideration be approved.

(2) That the power to use any of the discretions be delegated to the Director of Resources in consultation with the relevant Service Director.

(3) That it be noted that appeals against how any of the discretions have been exercised will be directed to the Pensions and Financial Services Officer and the West Yorkshire Pension Fund.

8 Designation of Support Staff at Golcar Junior, Infant and Nursery on transfer to the ‘The Aspire Co-operative Learning Trust’ Personnel Committee considered a report seeking the designation of support staff at Golcar Junior, Infant and Nursery School, in order that they could continue in or join the Local Government Pension Scheme when they transferred to the employment of the Governing Body at the point they change category from Community School to Foundation School and become the ‘The Aspire Co-operative Learning Trust’. It was noted that the change was anticipated to take place on or around 1 July 2014.

The considered report set out the background and regulations which govern the pension arrangements for staff in schools and recommended that the Committee approve that, if the change of category is implemented,then support staff would remain members of the Local Government Pension Scheme.

RESOLVED:- (1) That the statutory proposal of the Governing Body of Golcar Junior, Infant and Nursery School to change category from Community School to Foundation School and acquires the Foundation - ‘The Aspire Co- operative Learning Trust’ be noted.

(2) That the role of the Council in the implementation of the proposal in enacting the transfer of the employment of staff from the Council to the Governing Body of the Trust school be noted.

(3) That the text of the legal agreement that is required to be signed by the Governing Body of Golcar Junior, Infant and Nursery School to the pension arrangements for non-teaching staff to remain as part of the Local Government Pension Scheme be noted.

(4) That subject to the signing of the legal agreement regarding the transferee employer entering into a legal agreement in the form set out at Appendix 1 to the report, it be agreed that under Regulation 3(1)(b) of the Local Government Pension Scheme Regulations 2013, the Kirklees Local Education Authority, having received consent by Golcar Junior, Infant and Nursery School, designates all existing non-teaching staff at Golcar Junior, Infant and Nursery School and future non-teaching staff of the school as being eligible for membership of the Local Government Pension.

9 Designation of support staff at Honley High School on transfer to ‘The Honley Co-operative Learning Trust’ Personnel Committee considered a report seeking the designation of support staff at Honley High School, in order that they could continue in or join the Local Government Pension Scheme, when they transfer to the employment of the Governing Body at such times as the school changed category from Community School to Foundation School and acquires the Foundation – ‘The Honley Co-operative Learning Trust’. The report indicated that it was anticipated the change in designation would take place on or around 1 September 2014.

The considered report set out the background and regulations which govern the pension arrangements for staff within schools and recommended that the Committee approved that, if the change of category is implemented, then support staff would remain members of the Local Government Pension Scheme.

RESOLVED:- (1) That the statutory proposal of the Governing Body of Honley High School to change category from Community School to Foundation School and acquires the Foundation - ‘The Honley Co-operative Learning Trust’ be noted.

(2) That the role of the Council in the implementation of the proposal in enacting the transfer of the employment of staff from the Council to the Governing Body of the Trust school be noted.

(3) That the text of the legal agreement that is required to be signed by the Governing Body of Honley High School to the pension arrangements for non-teaching staff to remain as part of the Local Government Pension Scheme be noted.

(4) That subject to the signing of the legal agreement regarding the transferee employer entering into a legal agreement in the form set out at Appendix 1 to the report, approve be given to that under Regulation 3(1)(b) of the Local Government Pension Scheme Regulations 2013, Kirklees Local Education Authority, having received consent by Honley High School, designates all existing non-teaching staff at Honley High School and future non-teaching staff of the school as being eligible for membership of the Local Government Pension Scheme.

10 Exclusion of the Public

RESOLVED - That acting under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act, as specifically stated in the under mentioned Minutes.

11 Recruitment of Director of Commissioning, Public Health and Adult Social Care (Exempt information relating to particular employees. The public interest in maintaining the exemption, which would protect the rights of individuals under the Data Protection Act 1988, outweigh public interest in disclosing the information and providing greater openness in the Council’s decision making)

Personnel Committee considered a further report updating on the process for the recruitment of a Director of Commissioning, Public Health and Adult Social Care, subsequent to the report the Personnel Committee at its meeting on 4 February 2014. The considered report set out proposed job description and person specification and provided information and recommendations for a recruitment process in relation to the post.

RESOLVED (1) That the job descriptions and person specifications as set out in the considered report be approved.

(2) That the process and timescales for the recruitment exercise as outlined in the considered report be approved.

(3) That two members of the Cabinet be asked to sit on the Advisory Appointments Committee in line with the recruitment process outlined in the considered report.

(4) That approval be given to the establishment of the recruitment Panel on a ratio of 2:1:1, with 2 Members to be drawn from the Cabinet and 2 from opposition groups to undertake the recruitment to the post.

12 Update on Human Resources and Industrial Relations Issues (Exempt information relating to any consultations and negotiations or contemplated consultations and negotiations in connection with labour

4 relations matter. The public interest in maintaining the exemptions is that disclosure of information could prejudice the outcome of consultations and negotiations with trade unions, which outweighs the public interest in disclosing the information.)

Personnel Committee received a presentation on ongoing consultation and negotiations with Trade Unions in relation to human resources issues. Specifically information was provided to Personnel Committee of the approach being taken to negotiations on terms and conditions and on principles that had been discussed with Trade Unions relating to the changes to terms and conditions of service.

RESOLVED (1) That the agreed principles of the workforce as set out in the presentation received by Personnel Committee be approved.

(2) That officers be authorised to negotiate a set of policies and terms and conditions which meet these principles.

PHC5

Contact Officer: Richard Farnhill Tel. 01484 221000

KIRKLEES COUNCIL

PLANNING AND HIGHWAYS COMMITTEE

Wednesday 7 May 2014

Present: Councillor C Smith (in the Chair) Councillors Akhtar, E Firth, A Pinnock, Preest, K Smith and Ward

1 Membership of the Committee Councillor Ken Smith substituted for Councillor Mohan Sokhal

2 Minutes of previous meeting - 22 November 2013, 2 January 2014 Minutes of the meetings of the Committee held on 22 November 2013 and 2 January 2014 were agreed as a correct record.

2 Interests and Lobbying Councillor Akhtar indicated that he had been lobbied in respect of application 2014/90037- Soothill Lane, Batley.

3 Admission of the Public All Agenda Items were considered in public session.

4 Deputation/ Petitions No deputations or petitions were received.

6 Site Visits The Sub Committee undertook site visits to the following application sites;

(a) Application 2014/90037 - Erection of 34 dwellings and 4 apartments with associated private gardens and access parking, and formation of new access road at former Soothill Cricket Club, Soothill Lane, Batley

(b) Application 2014/90227 - Erection of 4 dwellings with associated access at land at Abbey Road North, Shepley

7 Application 2014/90037 - Soothill Lane, Batley The Committee considered an application for the erection of 34 dwellings and 4 apartments with associated private gardens and access parking, and formation of new access road at former Soothill Cricket Club, Soothill Lane, Batley.

RESOLVED - Application approved subject to delegation to Officers to secure section 106 agreement regarding affordable housing, the imposition of all relevant conditions and the issuing of a decision notice.

8 Application 2014/90227 – Land at Abbey Road North, Shepley The Committee considered a report seeking consideration of Application 2014/90227 - Erection of 4 dwellings with associated access at land at Abbey Road North, Shepley.

RESOLVED - That subject to the expiry of the publicity date and no issues being raised that would materially affect the application, the application be delegated to Officers to be approve subject to all necessary conditions being imposed and the issue of the decision notice.

9 Application 2012/90096 – Land off Colders Lane, Meltham The Committee considered a report seeking consideration of Application 2012/90096 - Outline application for 27 dwellings at land off Colders Lane, Meltham.

RESOLVED - That the application be delegated to Officers to approve subject to the entering into a section 106 agreement, the imposition of all necessary planning conditions and the issuing of a decision notice.

10 Councillor Christine Smith Committee made reference to the retirement as a Councillor of Councillor Christine Smith and paid tribute to the way she conducted meetings of the Planning Highways Committee in her role as Chair and wished her best wishes for the future.