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Agenda, Parish Council, 2020-12-10

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Agenda, Parish Council, 2020-12-10 Wingerworth Parish Council Clerk: Charlotte Taylor 42 Hawksley Avenue Chesterfield S40 4TN 3 December 2020 Dear Councillor Notice of meeting of the Meeting of the Parish Council on Thursday 10 December 2020 – 7:00pm via Zoom (the link and code will be forwarded via email). You are summoned to the next meeting of the Council which will take place as detailed above. The agenda and supporting papers for this meeting are attached. The minutes are enclosed. In the event that you are unable to attend you should inform me in advance of the meeting with the reasons for tendering your apologies, so that I am able to record your apologies. Yours faithfully Charlotte Taylor Clerk to the Council Page 1 of 12 Agenda – Meeting of the Council on Thursday 10 December 2020 1. Apologies for absence ................................................................................................................................ 3 2. Variation of order of business.................................................................................................................... 3 3. Declaration of interests ............................................................................................................................. 3 4. Public forum ............................................................................................................................................... 3 5. Confirmation of previous minutes ............................................................................................................. 3 6. Chair’s announcements ............................................................................................................................. 3 7. Review of Action Plan ................................................................................................................................ 3 8. Correspondence received .......................................................................................................................... 3 9. Clerk’s report – information ...................................................................................................................... 3 9.1 Update on Council Aims and Objectives 2020-2025 ............................................................................... 3 9.2 Covid-19 update ....................................................................................................................................... 3 9.3 Co-option update ..................................................................................................................................... 3 9.4 Livestreaming update .............................................................................................................................. 4 9.5 Christmas Appeal ..................................................................................................................................... 4 10. Clerk’s report – decisions ......................................................................................................................... 4 10.1 Chairs Appeal ......................................................................................................................................... 4 10.2 Quote to complete actions from Legionella Risk Assessment - £1,540 ................................................ 4 10.3 VAT Report £1,200 ................................................................................................................................. 4 10.4 Approval of Precept for 2021/22 ........................................................................................................... 4 10.5 Statement of Representations on the Proposed Main Modifications to the NEDDC Local Plan .......... 4 10.6 Avenue Connectivity .............................................................................................................................. 4 12. Planning Applications ............................................................................................................................... 4 13. Planning Decisions ................................................................................................................................... 5 14. Accounts ................................................................................................................................................... 7 15. Budget ...................................................................................................................................................... 8 16. Bank Reconciliation ................................................................................................................................ 11 17. Reports from District and County Councillors ....................................................................................... 11 18. Reports from Council Committees, Advisory Groups and Workshops .................................................. 11 18.1 Finance Committee .............................................................................................................................. 12 18.1.2 Staffing Report (to be covered under exempt items) ...................................................................... 12 18.2 Premises and Facilities Committee ...................................................................................................... 12 18.3 Community Engagement Committee .................................................................................................. 12 18.3.1 Adoption of Grant Awarding Policy and Application Form .............................................................. 12 18.3.2 Receive nominations for Community Engagement Champions ....................................................... 12 18.4 Standards and Governance Committee ............................................................................................... 12 19. Date of next meeting ............................................................................................................................. 12 Page 2 of 12 1. Apologies for absence To receive apologies for absence. 2. Variation of order of business To receive any requests for a variation to the order of business. There was a request to deal with agenda item 18.1.2 under exempt items due to personnel confidentiality. 3. Declaration of interests Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest, not already on their register of interests, in any item on the agenda and withdraw from the meeting at the appropriate time, or to request a dispensation. Please note that appropriate forms should be completed prior to commencement of the meeting. 4. Public forum A period of not more than ten minutes will be made available for any matters raised by members of the public to be presented by the Clerk and Members of the Council to comment on any matter. 5. Confirmation of previous minutes To confirm the Minutes of the Ordinary Parish Council Meeting held on Thursday 12 November 2020 as a correct record. To confirm the Minutes of the Extraordinary Parish Council Meeting held on Thursday 19 November 2020 as a correct record. 6. Chair’s announcements To receive an update from the Chair of the Council. 7. Review of Action Plan To receive an update on progress; Action Plan enclosed. 8. Correspondence received To review correspondence received, enclosed. 9. Clerk’s report – information 9.1 Update on Council Aims and Objectives 2020-2025 No updates since the last meeting. 9.2 Covid-19 update An update following the announcement by the government of a national lockdown commencing on 5 November 2020: North East Derbyshire is currently in Tier 3. Outdoor facilities are open, with signage advising of government guidelines. No groups have returned to use the Parish Hall. The Library is continuing to operate a Click and Collect service. 9.3 Co-option update Woodthorpe Vacancy co-option advertised, closing date 22 December 2020. Page 3 of 12 9.4 Livestreaming update Trial session held during the Standards and Governance Committee meeting on Monday 7 December 2020. First livestreaming of full Council to take place this evening. 9.5 Christmas Appeal NEDDC are holding a Christmas Appeal; Care At Christmas to provide gifts for local care homes. Collection dates from Wingerworth Parish Hall, Thursday 10 and 17 December 10:00am-1:00pm. 10. Clerk’s report – decisions 10.1 Chairs Appeal To consider making a donation to the Chair of the District Council’s Appeal; information enclosed. 10.2 Quote to complete actions from Legionella Risk Assessment - £1,540 Additional quotes pending. 10.3 VAT Report £1,200 To accept the recommendations from the Chair of the Council to proceed with expenditure of £1,200 for a report on VAT options for the Council; report enclosed. 10.4 Approval of Precept for 2021/22 To approve the recommendations from the Finance Committee for the Precept requirements for 2021/22; £217,935, report enclosed. 10.5 Statement of Representations on the Proposed Main Modifications to the NEDDC Local Plan Representations on the Proposed main modifications to the NEDDC Local Plan (2014-2034) should be received by Wednesday 23 December 2020; recommendations from Cllrs Coleman, Collins and Broughton circulated and enclosed. 10.6 Avenue Connectivity Proposal from Cllr Hancock to provide support to Big Local with liaising with DCC to get works completed to provide footpath connectivity linking Grassmoor, Tupton and Wingerworth; information enclosed. 11. Derbyshire
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