Wingerworth Parish Council

Clerk: Charlotte Taylor 42 Hawksley Avenue Chesterfield S40 4TN

3 December 2020

Dear Councillor Notice of meeting of the Meeting of the Parish Council on Thursday 10 December 2020 – 7:00pm via Zoom (the link and code will be forwarded via email). You are summoned to the next meeting of the Council which will take place as detailed above. The agenda and supporting papers for this meeting are attached. The minutes are enclosed. In the event that you are unable to attend you should inform me in advance of the meeting with the reasons for tendering your apologies, so that I am able to record your apologies. Yours faithfully Charlotte Taylor

Clerk to the Council

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Agenda – Meeting of the Council on Thursday 10 December 2020 1. Apologies for absence ...... 3 2. Variation of order of business...... 3 3. Declaration of interests ...... 3 4. Public forum ...... 3 5. Confirmation of previous minutes ...... 3 6. Chair’s announcements ...... 3 7. Review of Action Plan ...... 3 8. Correspondence received ...... 3 9. Clerk’s report – information ...... 3 9.1 Update on Council Aims and Objectives 2020-2025 ...... 3 9.2 Covid-19 update ...... 3 9.3 Co-option update ...... 3 9.4 Livestreaming update ...... 4 9.5 Christmas Appeal ...... 4 10. Clerk’s report – decisions ...... 4 10.1 Chairs Appeal ...... 4 10.2 Quote to complete actions from Legionella Risk Assessment - £1,540 ...... 4 10.3 VAT Report £1,200 ...... 4 10.4 Approval of Precept for 2021/22 ...... 4 10.5 Statement of Representations on the Proposed Main Modifications to the NEDDC Local Plan ...... 4 10.6 Avenue Connectivity ...... 4 12. Planning Applications ...... 4 13. Planning Decisions ...... 5 14. Accounts ...... 7 15. Budget ...... 8 16. Bank Reconciliation ...... 11 17. Reports from District and County Councillors ...... 11 18. Reports from Council Committees, Advisory Groups and Workshops ...... 11 18.1 Finance Committee ...... 12 18.1.2 Staffing Report (to be covered under exempt items) ...... 12 18.2 Premises and Facilities Committee ...... 12 18.3 Community Engagement Committee ...... 12 18.3.1 Adoption of Grant Awarding Policy and Application Form ...... 12 18.3.2 Receive nominations for Community Engagement Champions ...... 12 18.4 Standards and Governance Committee ...... 12 19. Date of next meeting ...... 12

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1. Apologies for absence To receive apologies for absence.

2. Variation of order of business To receive any requests for a variation to the order of business. There was a request to deal with agenda item 18.1.2 under exempt items due to personnel confidentiality.

3. Declaration of interests Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest, not already on their register of interests, in any item on the agenda and withdraw from the meeting at the appropriate time, or to request a dispensation. Please note that appropriate forms should be completed prior to commencement of the meeting.

4. Public forum A period of not more than ten minutes will be made available for any matters raised by members of the public to be presented by the Clerk and Members of the Council to comment on any matter.

5. Confirmation of previous minutes To confirm the Minutes of the Ordinary Parish Council Meeting held on Thursday 12 November 2020 as a correct record. To confirm the Minutes of the Extraordinary Parish Council Meeting held on Thursday 19 November 2020 as a correct record.

6. Chair’s announcements To receive an update from the Chair of the Council. 7. Review of Action Plan To receive an update on progress; Action Plan enclosed.

8. Correspondence received To review correspondence received, enclosed.

9. Clerk’s report – information

9.1 Update on Council Aims and Objectives 2020-2025 No updates since the last meeting.

9.2 Covid-19 update An update following the announcement by the government of a national lockdown commencing on 5 November 2020: North East Derbyshire is currently in Tier 3. Outdoor facilities are open, with signage advising of government guidelines. No groups have returned to use the Parish Hall. The Library is continuing to operate a Click and Collect service.

9.3 Co-option update Woodthorpe Vacancy co-option advertised, closing date 22 December 2020.

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9.4 Livestreaming update Trial session held during the Standards and Governance Committee meeting on Monday 7 December 2020. First livestreaming of full Council to take place this evening.

9.5 Christmas Appeal NEDDC are holding a Christmas Appeal; Care At Christmas to provide gifts for local care homes. Collection dates from Wingerworth Parish Hall, Thursday 10 and 17 December 10:00am-1:00pm.

10. Clerk’s report – decisions

10.1 Chairs Appeal To consider making a donation to the Chair of the District Council’s Appeal; information enclosed.

10.2 Quote to complete actions from Legionella Risk Assessment - £1,540 Additional quotes pending.

10.3 VAT Report £1,200 To accept the recommendations from the Chair of the Council to proceed with expenditure of £1,200 for a report on VAT options for the Council; report enclosed.

10.4 Approval of Precept for 2021/22 To approve the recommendations from the Finance Committee for the Precept requirements for 2021/22; £217,935, report enclosed.

10.5 Statement of Representations on the Proposed Main Modifications to the NEDDC Local Plan Representations on the Proposed main modifications to the NEDDC Local Plan (2014-2034) should be received by Wednesday 23 December 2020; recommendations from Cllrs Coleman, Collins and Broughton circulated and enclosed.

10.6 Avenue Connectivity Proposal from Cllr Hancock to provide support to Big Local with liaising with DCC to get works completed to provide footpath connectivity linking Grassmoor, Tupton and Wingerworth; information enclosed.

11. Derbyshire Association of Local Councils No DALC Circulars received since previous meeting.

12. Planning Applications Full details of the application can be viewed by following the link below and then inputting the application reference number: http://planapps-online.ne-derbyshire.gov.uk/online-applications/

12.1 Application No: NED 20/00900/FLH Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Mrs Alice Lockett Proposed rear extension and change of orangery roof at 10 Wrenpark Road Wingerworth Chesterfield for Mr And Mrs Hamilton

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12.2 Application No: NED 20/01049/FLH Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Mrs Alice Lockett Demolition of existing conservatory and erection of two storey side extension and single storey front and rear extensions with internal alterations at 4 Swathwick Lane Wingerworth Chesterfield for Mr S Towndrow

12.3 Application No: NED 20/01075/AGD Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Mrs Alice Lockett Application for prior notification of an agricultural building for the storage of machinery and equipment at Belfit Hill Farm Birkin Lane Wingerworth for Mr John Byard

12.4 Application No: NED 20/00903/FLH Parish: Wingerworth Parish Ward: Tupton Ward Officer: Mrs Alice Lockett Proposed two storey side extension at 7 Longedge Grove Wingerworth Chesterfield for L Owen

12.5 Application No: NED 20/00970/DISCON Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Aspbury Planning Application to discharge conditions 3 (materials), 4 (package treatment details), 5 (surface water drainage), 6 (landscaping details) and 8 (boundary treatments) of planning approval 19/00967/FL for a two-storey detached dwelling at 38A Nethermoor Road Wingerworth Chesterfield for Mr C Ioannides

12.6 Application No: NED 20/00979/FL Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Aspbury Planning Change of use of stable block/tractor store and construction of glazed link with associated alterations to form one dwelling and double garage at The Barn Matlock Road Spitewinter for Mr D Dugdale

12.7 Application No: NED 20/00983/LDC Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Mrs Alice Lockett Application for a Lawful Development Certificate for a proposed single-storey rear extension at 4 Spindle Drive Wingerworth Chesterfield for Mrs A Owen

12.8 Application No: NED 20/01004/OL Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Aspbury Planning Outline application (with all matters reserved) for the erection of one bespoke family home with access off Birkin Lane at 76A New Road Wingerworth Chesterfield for Mr M Gill

13. Planning Decisions 13.1 Application No: NED20/00774/FLH Parish: Wingerworth Parish Officer: Mrs Alice Lockett Responsibility: Delegated Page 5 of 12

Agent: Mr J Whitaker Loft conversion including two large dormer extensions to front elevation at 26 Swathwick Lane Wingerworth Chesterfield S42 6QW for Mr and Mrs Holland CONDITIONALLY APPROVED - 4 November 2020

13.2 Application No: NED20/00838/FLH Parish: Wingerworth Parish Officer: Mrs Alice Lockett Responsibility: Delegated Agent: Mr J Whitaker Two storey side extension at 15 Nottingham Close Wingerworth Chesterfield S42 6NY for Mr and Mrs Keane CONDITIONALLY APPROVED - 3 November 2020

13.3 Application No: NED19/00483/FL Parish: Wingerworth Parish Officer: Aspbury Planning Responsibility: Delegated Agent: Haxton Koyander Architecture Ltd Demolition of existing dwelling and attached garage and construction of two new detached dwellings with creation of one new vehicular access point off Central Drive (Amended Plans/Amended Title) (Further Amended Plans) at 1 Central Drive Wingerworth Chesterfield S42 6QJ for Tanyard Properties Ltd CONDITIONALLY APPROVED - 13 November 2020

13.4 Application No: NED20/00845/FLH Parish: Wingerworth Parish Officer: Mrs Alice Lockett Responsibility: Delegated Agent: Mr Ian Goodwin Demolition of existing garage and proposed change of hipped roof to gabled end with dormer to front to create rooms in the roof space and two storey rear extension with juliet balconies plus replacement detached garage to front (Amended Plans) at 620 Derby Road Wingerworth Chesterfield S42 6LZ for Mr J Hudson CONDITIONALLY APPROVED - 11 November 2020

13.5 Application No: NED20/00885/TPO Parish: Wingerworth Parish Officer: Mrs Alice Lockett Responsibility: Delegated Agent: Application to fell 1no Oak Tree, 2no Rowan Trees and 1no Holly Tree covered by NEDDC TPO 258 G1 at 9 Central Drive Wingerworth Chesterfield S42 6QJ for Mr N James PART APPROVED - PART REFUSED - 13 November 2020

13.6 Application No: NED20/00886/FLH Parish: Wingerworth Parish Officer: Mrs Alice Lockett Responsibility: Delegated Agent: Mr A Bellas Single storey side and rear extension including demolition of a detached garage. (Revised scheme of 20/00382/FLH)(Amended title) at The Hollies Middle Road Hardwick Wood Wingerworth for Mr Laughton CONDITIONALLY APPROVED - 13 November 2020

13.7 Application No: NED20/00948/DISCON Parish: Wingerworth Parish Officer: Aspbury Planning Responsibility: Delegated Page 6 of 12

Agent: Mr Daniel Briscoe Application to discharge conditions 3 (materials), 4 (boundary treatments), 5 (landscaping), 8 (levels) and 13 (ground investigation) of planning approval 19/00826/FL at 143 Longedge Lane Wingerworth Chesterfield S42 6PR for Mr S Sohal FURTHER DISCHARGE REQUIRED - 9 November 2020

14. Accounts To confirm as a correct record payments issued and payments received.

Receipts and Payments for November 2020

Receipts Amount Date Reference Payer (£s) Detail 05-Nov-20 BAC Table Tennis 90.00 Lettings 10-Nov-20 986 Mrs D Ruff 67.00 Chairs Allowance 10-Nov-20 986 Laptop 88.00 Laptop 16-Nov-20 BAC Badminton 36.00 Lettings 17-Nov-20 987 Bowls Club 325.00 Rent 18-Nov-20 988 Footpath Group 70.00 Map Sales 18-Nov-20 989 Allotment Association 625.00 Rent 25-Nov-20 990 Badminton 67.50 Lettings 25-Nov-20 991 Badminton 12.00 Lettings 25-Nov-20 992 Footpath Group 25.00 Donation 30-Nov-20 INT RBS 2.51 Interest Total for month 1,408.01

Payments Total Date Reference Payee Amount VAT Detail 19-Nov-20 CDM Euroffice Ltd 96.77 16.12 Stationery 19-Nov-20 CDM British Gas 88.96 4.23 Electricity at Pavilion 19-Nov-20 CDM NEDDC 1,427.40 237.90 Emptying dog waste bins 19-Nov-20 CDM B&M 14.99 2.50 Weedkiller P Hall Grounds 19-Nov-20 CDM Timpson 14.00 0.00 Key for Pavilion 19-Nov-20 CDM 2Commune 1,068.00 178.00 Website and email hosting and supp Town and Country 19-Nov-20 CDM Cleaning 26.04 0.00 Window cleaning at Parish Hall Repair to vandalised swing - 19-Nov-20 CDM Streetscape 252.00 42.00 Chartwell 19-Nov-20 CDM Hydro - X Ltd 198.00 33.00 Legionella Training 19-Nov-20 CDM NEDDC 1,427.40 237.90 Emptying dog waste bins 19-Nov-20 CDM Torne Valley 12.99 2.17 Weedkiller P Hall Grounds 19-Nov-20 CDM Hydro - X Ltd 218.40 36.40 Water services at Pavilion 19-Nov-20 CDM Mrs Thompson 133.00 0.00 P Hall Refund 19-Nov-20 SO NEDDC 6,800.00 0.00 Salaries and expenses 20-Nov-20 CHG RBS 16.10 0.00 Bank charges 23-Nov-20 SO Mr D Robins 250.00 0.00 Bowling green maintenance 23-Nov-20 SO Personnel Advice 120.00 20.00 HR services 25-Nov-20 DD British Gas 127.70 6.08 Electricity P H Total for month 12,291.75 816.30

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15. Budget To confirm as a correct record, the budget report.

WINGERWORTH PARISH Budget Phased Actual Position Explanation of COUNCIL Actual to Budget 2020/21 to Date to Date to Date variances Comparison end November 2020 (£'s) (£'s) (£'s) %age INCOME NEDDC Precept 206,218 206,218 207,557 101% Grants (including CTSG 1,339 1,339 10,000 747% Additional 10,000 Business Funding 2019/20) Support Grant (NEDDC) Parish Hall - General 5,000 3,333 872 26% Impact of Covid-19 Lettings less Refunds Parish Hall - Contract Rents 1,750 1,167 875 75% Allotments Rent 652 652 652 100% Bowling Rent 3,400 2,550 1,805 71% Impact of Covid-19 Tennis Rent 1,037 778 0 0% Impact of Covid-19 Angling Fees 267 267 0 0% Impact of Covid-19 Other Income 3,500 2,333 19,630 841% British Gas Refund 16,824 TOTAL INCOME 223,163 218,474 241,391 110%

EXPENDITURE ADMINISTRATION Salaries and Expenses 32,000 21,333 18,214 85% Chairperson's Allowance 800 600 400 67% Election Expenses 1,500 1,500 7,906 527% Delay in invoice from NEDDC for 2019 elections Printing, Photocopying and 1,000 667 394 59% Stationery Computers, Software and 1,500 1,500 1,793 120% Internet Costs Audit Fees 900 900 675 75% Subscriptions 1,500 1,000 556 56% Advertising inc Annual 2,300 1,917 850 44% Report Recruitment and Training 1,500 1,000 265 27% External Consultancy 2,500 1,667 800 48% Other Costs 700 467 159 34% ADMINISTRATION 46,200 32,050 32,012 100% TOTAL

S137 GRANTS AND 1,000 667 100 15% DONATIONS

PARISH HALL Salaries and Expenses 33,000 22,000 22,032 100% Business Rates 1,600 1,280 0 0% Electricity Supply 3,000 2,000 3,212 161% Gas Supply 3,000 2,250 2,383 106% Gas Service 550 550 513 93% Water Supply 1,100 825 394 48% Page 8 of 12

Water Testing 1,000 750 608 81% Phone 0 0 275 0% Budgeted for 0 due to planned closure of hall Fire Alarm 750 750 734 98% Trade Refuse 1,350 1,013 1,123 111% Window Cleaning 300 200 260 130% Hygiene Contract 1,100 1,100 1,080 98% Cleaning Materials 750 500 431 86% Insurance 4,000 0 3,436 0% Grounds Maintenance 500 333 23 7% Other Costs 1,000 667 696 104% Additional cost for valuation of Parish Hall Repairs and Renewals 1,500 1,000 25 3% PARISH HALL TOTAL 54,500 35,218 37,225 106%

FACILITIES Allotment Expenses 200 133 292 219% Skip to clear waste during Covid- 19 Bowling Green Maintenance 6,600 6,600 3,050 46% Reduction of maintenance during Covid-19 Bowling Green Pavilion 500 333 285 86% Additional cost for valuation of Pavilion Bowling Green Other 500 333 0 0% Expenses Tennis Courts - Maintenance 1,000 1,000 0 0% Tennis Courts - Other 200 133 0 0% Expenses Deer Park Pavilion - 600 400 143 36% Electricity Deer Park Pavilion - Water 1,100 550 940 171% Testing Deer Park Pavilion - 1,200 800 816 102% Cleaning Deer Park Pavilion - Repairs 1,000 667 299 45% Additional cost for valuation of & Renewals Pavilion Deer Park - Cricket Field 8,100 8,100 650 8% Deer Park - Football Pitch 500 500 0 0% Deer Park - Other Costs 3,000 3,000 1,515 50% Deer Park - Wall Pond 1,500 1,500 3,739 249% Deer Park - Play Area 1,000 667 0 0% Chartwell Fields - Grass 3,000 3,000 3,250 108% Cutting Chartwell Fields - Play Area 1,000 667 210 32% Adlington - Grass Cutting 3,000 3,000 3,250 108% Adlington - Other Costs 200 133 220 165% Adlington - Play Area 1,000 667 0 0% FACILITIES TOTAL 35,200 32,183 18,658 58%

ENVIRONMENT Salary 20,000 13,333 13,872 104% Planting Schemes 8,000 8,000 4,260 53% Grounds Maintenance 3,000 2,000 269 13% Page 9 of 12

Footpaths 1,000 667 322 48% Litter Bins 1,000 667 0 0% Dog Waste Bins 5,000 3,750 3,539 94% Grit Bins 1,000 500 0 0% Bus Shelters 900 600 251 42% ENVIRONMENT TOTAL 39,900 29,517 22,514 76%

CHURCH Machinery Repairs and 150 100 0 0% Maintenance Trade Refuse 300 225 548 243% Timing of invoice, adjustment to phasing of payments required Other Costs 100 67 0 0% CHURCH TOTAL 550 392 548 140% PROJECTS 46,000 TOTAL EXPENDITURE 223,350 130,026 111,057 85%

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16. Bank Reconciliation To confirm as a correct record, the bank reconciliation detailing account balances, and any outstanding receipts. The reconciliation and bank statements shall be signed by the Chair of the Council.

Bank Reconciliation for month ending November 2020

£s £s

Cash Book Balance Brought Forward 298,829.22

Total Receipts for the Month 1,435.01

Total Payments for the Month 12,291.75

Cash Book Balance Carried Forward 287,972.48

Wingerworth Parish Council Bank Statements 14041453 Current 300 10163805 Deposit 288,392.48 Fund 0 Total Bank Balances 288,692.48

Receipts Not Yet Cleared 0

Total Receipts Not Yet Cleared 0

Payments Not Yet Presented

6945 Woolley Moor Nurseries 720

Total Payments Not Yet Presented 720

Closing Bank Balances 287,972.48

Difference Between Closing Cash Book Balance and Closing Bank Balances 0.00

Adjustments to Reconciliation 0.00

Unreconciled Difference 0.00

17. Reports from District and County Councillors To receive reports from District and County Councillors if in attendance.

18. Reports from Council Committees, Advisory Groups and Workshops To review reports from Council Committees, Advisory Groups and Workshops. Page 11 of 12

18.1 Finance Committee To review a report from the Chair of the Finance Committee; enclosed.

18.1.2 Staffing Report (to be covered under exempt items) To review a report on staffing from the Finance Committee; due to the confidential information contained the report will be shared with Councillors at the meeting.

18.2 Premises and Facilities Committee To review a report from the Chair of the Premises and Facilities Committee; enclosed.

18.3 Community Engagement Committee To review a report from the Chair of the Community Engagement Committee, including 2021 events; enclosed.

18.3.1 Adoption of Grant Awarding Policy and Application Form To adopt the updated Grant Awarding Policy and Application Form; enclosed.

18.3.2 Receive nominations for Community Engagement Champions To receive nominations for Community Engagement Champions; information and example certificate enclosed.

18.4 Standards and Governance Committee To review a report from the Chair of the Standards and Governance Committee; to be circulated following the meeting due to take place on 7 December 2020.

19. Date of next meeting Confirmation of the date of the next Council meeting – Thursday 14 January 2021

Notes: Members have submitted Declarations of Interest forms to the District Council and these are available as a matter of public record. Any interests not registered in this way that are relevant to this agenda should be entered on the Declaration of Interest Sheet prior to the start of the meeting and must indicate the action to be taken, whether to leave the meeting or to stay in the meeting without participating in either discussion or voting on the relevant item. All entries on the Declarations of Interest Sheet for the meeting will be read out by the Clerk and confirmation sought that the record is correct. The public forum section of the meeting is a period of no more than ten minutes in total that is available for members of the public to raise matters of concern or interest. Where it is resolved in view of the confidential nature of the business about to be transacted that it is advisable in the public interest for the press and public to be temporarily excluded they will be instructed to withdraw from the meeting for such items which may be dealt with in the final part of the meeting subject to an agreed variation of order of business. All notes taken by the Clerk during the course of the meeting are destroyed immediately after the minutes for the meeting have been produced.

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