Energy- and Facility Management Software Energy- Und Facility Management Software

Energy- and Facility Management Software Energy- und Facility Management Software

Vitricon is a facility management software designed for all lifecycle phases for the acquisi- tion and administration of real estate, buildings and technical facilities as well as all related processes.

As a web-based application, Vitricon FM serves as a holistic solution concept in order to transparently and comprehensively depict and optimize the FM processes in the context of the management of real estate.

In order to be able to demonstrate and guarantee high quality, Vitricon FM is subjected to regular audits. Our CAFM software is certifi ed according to the GEFMA guideline 444.

Vitricon EM is a software specially designed for energy management. The web-based application oﬀ ers countless established interfaces for building automation, data loggers and other meter reading systems. Simple input masks (Wizard), a ﬂ exible report design kit and comprehensive plausibility and evaluation functions help you to enter and monitor your metering and consumption values.

Extensive interfaces and standards allow for easy implementation and rapid success in using the system. Due to the modular design, new modules can be relicensed at any time. In ad- dition to the installation on your server, Vitricon FM / EM can also be operated as a hosting model.

We are happy to introduce you to the applications as part of a free web meeting and to provide you with information material. Contact us! We like to support you.

Visit us on our website www.ebcsoft.de

Here you can fi nd further information and you may enter the demo system. Overview

Room and space management with CAD connection Defi nition and management of areas to optimize the use of space and buildings

Asset management Provision of uniform technical documentation to ensure optimal plant operation

Energy management Recording and evaluating consumption, tariﬀ s and costs as a basis for integrated energy management

Cost management Collection, monitoring and evaluation of revenue and expenditure, cost allocations, benchmarks

Project management Manage and track projects and tasks by controlling resources, budgets, and deadlines

Maintenance and operation Maintenance of technical equipment to ensure the operational safety and compliance with the duty of care of the owner

Inventory and article management Collection and inventory of equipment

Contract management Management and continuation of all contracts in the context of the management of real estate, real estate and investments

Rental management and utility billing Collection and management of rented units for lease and utility billings

Service portal Central recording of tasks and reports via internet and/or intranet by tenants or employees Alarming and helpdesk Analysis and processing of fault messages to ensure the smooth operation of the technical systems

Cleaning Collection and management of cleaning objects and surfaces for support of the allocation and execution of cleaning projects

Renewing Creating restructuring options and managing the measures and costs

Workplace safety Documentation of employee’s instructions, risks and accidents

Move management Variant planning, costing and documentation

Environmental management Presenting emissions and discharges of water as well as creating waste balances based on current legislation

Access control and key management Management and monitoring of locking systems and access authorizations

Document management Managing, sharing and linking documents to facilities and processes

Address management Customer relations, companies and internal personal resources

Calendar und ToDo-Dashboard Presentation and monitoring of appointments and tasks

Tree register Inventory, condition assessment and documentation of the tree population

VitriApp FM tools for mobile devices Space Management

Collecting, structuring and maintenance of administrations, properties and buildings up to ﬂ oors, rooms and room zones

Add and store ground plans, views and land-use plans

Create and generate area and spatial evaluations and reports

Improve and optimize the room occupancy

Confi gure individual room books

Linking graphic information with the Vitricon database

Use of standard interfaces DWG / DXF /IFC format

Bidirectional data exchange between Vitricon and the CAD application Asset management

Increased data transparency in technical Assessment of the status of technical building equipment through extensive systems supporting maintenance manage- master data management ment with operating information from connected building automation Plant structure based on common standards like DIN 276 and CAFMconnect Recording and archiving of drawings and Generation of barcodes and system identi- plant charts for the creation of uniform fi cation keys technical documentation according to common standards Improving the quality of information and the provision of information in building Mobile Apps for data collection and state management through the generation of assessment reports and plant data sheets Energy management

Recording of meter readings and con- Create your own evaluations with referen- sumption as a basis for e ﬃ cient energy ces, limit values and various adjustments management (compliant with DIN EN ISO (for example climate factors) for individual 50001) benchmarking

Recognizing energy-saving potential Integration of measurement data from through the ﬂ exible evaluation (reporting building automation, IoT clouds and smart kit) of energy and media consumption metering as well as checking the plausibility of input values Optimization of building services through a permanent energy controlling Interface to Vitriapp meter reading, the perfect complement for collecting meter Simulation of tariﬀ s as a basis for invoice data with mobile devices verifi cation and cost control Cost management

Recording and maintaining the operating Extensive evaluations and analyzes to show and use costs of a property / a building by the cost drivers, as well as import and ex- type of cost port function to the ERP system

Cause-appropriate cost allocation by con- Determination of the savings potential tract, payers and cost types through the creation of benchmarks with the help of building and cost comparisons Comparison of revenue and expenditure from the beginning to the end of use Assessment and intra-company distribution of costs on areas, objects, projects, orders, etc. Project management

Creation and defi nition of projects, tasks Support of day-to-day business in planning and activitiesv of varying scope resources, budgets and terms

Preparation and coordination of work or- Visualization and monitoring of time and ders and personnel cost overruns

Identifi cation of project deviations and Monitoring of recurring activities and perio- optimization of processes through compre- dical appointments hensive reporting Maintenance and operation

Planning, administration and organization Automatic display of dates for adherence of maintenance measures and deadlines to and perception of the operator‘s maintenance Increased planning and operational safety through labelling and visualization of assets Support of the import of service descrip- subject to checking tions from checklists (e.g. AMEV, VDMA)

Support and optimization of work proces- Integration of a GAEB interface for the ses through the creation of work orders, exchange of service specifi cations maintenance plans and personnel deploy- ment lists Inventory

Create and maintain of inventory and items

Management, reservation and assignment of equipment and furniture to areas and persons

Reports for value and depreciation Supporting mobile inventory

Support of RFID and barcode tags for identifi cation of the stock

Unique localization of the assigned inventory alphanumerically and placing the equipment in the CAD drawing Contract management

Creation and management of contracts in Linking various object to contracts the life cycle of a property Consideration of contract changes by ad- Archiving and recording of contracts and ding complex contract conditions documents Dynamic prices index for expenses and Defi ne own workﬂ ows depending on the income type of contract

Information and control of deadlines, status changes and dates Lease management and billing

Formation of rented units, such as apart- Allocation of services and costs for ments, commercial premises, parking areas the automatic billing etc. History of lease contracts of the rental units Defi nition of the leased object and equipment Linking of relevant documents with the integrated document management Automatic creation of the rented space by assigning the rental agreement Serviceportal

Internet or intranet portal for users of the Simple localization of the areas or Objects buildings with interface to Vitricon help where there is an issue desk module Seamless integration into existing service Easy access and central recording of tasks desk/hotline infrastructure and messages Consideration of operator-specifi c charac- Company License for a big number of user teristics such as contract number, date, etc. accounts via Internet and/or Intranet

Independent registration of users (e.g. tenants or service providers) on the portal Helpdesk

Automatic recording and assignment of Manual creation and assignment of issues fault messages an service demands and events to teams with service levels

Reduction of downtimes by processing Interface to ERP systems (e.g. SAP) and acknowledging fault messages Provision of interfaces to leading BMS Preparation of fault statistics as a basis for (e.g. Siemens, Honeywell, Sauter, Johnson renewal and maintenance measures Controls, Schneider electric etc.) Cleaning

Recording and management of cleaning Preparation of cleaning plans, schedule and objects and -surfaces area overviews

Planning of extensive cleaning services and Planning and control of schedules, cleaning tasks intervals, budgets and costs

Support in the external awarding of con- Supporting periodical billing of cleaning tracts and preparation of invitations to services tender Renewing

Condition assessment Prioritization of measures and long-term budget Process-oriented recording of structural changes Cost estimate of the renovation work

Planning of diﬀ erent refurbishment options GAEB interface for exporting tenders / importing oﬀ ers Defi nition of remediation measures and work to be done Calculation of the remaining life of construction and equipment depending on the Catalogues of measures for individual maintenance strategy expansion

Component-related cost catalogues Workplace safety

Defi nition and management of security- Preparation of risk assessments for work- relevant objects places

Output of escape route plans Signs for warning and rescue route guiding

Assignment of objects to hazard groups Keeping of association and instruction and assignment of protective measures books

Overview of compliance with legal require- ments Move management

Planning and graphic visualization of relo- Automatic conversion of the planned vari- cations and relocation variants ant

Realization of relocations of complete com- Filing and comparison of oﬀ ers as well as panies, departments, individual persons or associated removal services and prices inventory objects

Creation of relocation labels, parts lists and door signs Environmental management

Recording of waste and preparation of Determination of hazarous goods waste balances Excellent basis for an environmental ma- Recording of emissions and calculation of nagement system (e.g. according to DIN the carbon footprint of installations and EN ISO 14001 or EMAS) buildings Generation of KPI for environmental Preparation of waste certifi cates and con- benchmarking signment notes Access control and key management

Creating and managing locking systems Automatic creation of locking groups

Documentation and control of issue and Representation of the relationship between return of keys key, user, room and locking system

Monitoring access control by assigning keys to rooms and users Document management

Document storage and history across life Functionality like check-in and check-out of cycles (object and process-oriented) documents for editing

Implementation of FM-compliant docu- Creation of individual folder structures for mentation user-specifi c storage of documents

Creation and editing of documents of diﬀ e- Avoidance of redundant documents by rent types and origins linking the fi le with several objects and processes Easy operation by Drag&Drop Contact management

Creation and maintanance of complex cor- Creation of persons and workplace profi les porate structures at all organizational levels

Management of company addresses and Support of vCard import and export business contacts Customers relation management Linking and networking the individual organizational units within Vitricon Construction controlling

Management and organization of construc- Linking with the notifi cation and defect ma- tion projects, orders and deadlines including nagement system to support defect rectifi - reminder function and construction project cation and warranty tracking after construc- documentation tion has been completed

Deposit of planning, design and execution Linking of information and documents data, acceptance and required documenta- in the digital documentation tion Data import and export for information Graphical representations using GANTT exchange (target/actual status) charts show any deviations and progress in several planning phases

Planning and controlling costs in timelines Calendar and ToDo-Dashboard

Consolidation of cross-module tasks and User-specific dashboard with individual deadlines information

Monitoring and display of entries in a cen- Direct linking of the entries with the tral calendar specific modules in Vitricon

Detailed overview for controlling short, Presentation of all daily business tasks medium and long-term orders and work, contracts and costs Tree register

Central administration of properties, sites Connection to order and document ma- and trees nagement with versioning

Import and export of data and creation of GPS localization of the trees and map or action plans GIS integration

Monitoring of the individual development Mobile recording with Vitriapp trees of trees, as well as history of damage and measures

Catalogues for tree species and damage types Mobile applications for your CAFM system

VitriApp-Tec is the all-rounder in the fi eld of mobile recording of technical systems and buildings. Buildings can thus be recorded directly on TEC site - naturally in compliance with classifi cation standards. Integrated ﬂ oor plans and QR code labeling make you fast.

VitriApp-Orders records all measures in checklists and thus enables mobile processing and documentation of orders. Each work step is ORDERS logged, special incidents are recorded and then synchronised with the central database.

VitriApp-Trees supports the mobile recording of your tree population. The connection to a central database always allows you to keep track. TREES This enables you to document all the regular checks that have been carried out, road safety inspections and the documentation of measures that can be used.

VitriApp-Meters masters the mobile recording of all types of meter values. With manually readable meters, this application convinces with METERS its intuitive operation - a valuable aid for reading services, energy ma- nagers, FM service providers and caretakers.

With VitriApp-Inventory, the inventory of mobile objects is eﬀ ortless- ly accomplished. A mobile device with a QR code scanner and printer INVENTORY or RFID clearly identify the equipment, records it and assigns it to a location. The data is then available in your Vitricon CAFM system.

These apps are based on our CAFM software Vitricon. With holistic solution concepts, the FM processes within the frame- work of real estate management are presented transparently and comprehensively. With our diverse apps, well thought- out interfaces and eﬃ zienten standards, implementation is simple and success in using the system is quick and yet sus- tainable.

032019 Our services

Energy data management

Measurement infrastructure

Data collection and evaluation

Software development

Consulting in Facility Management

Interim management

EBCsoft GmbH Dohnanyistraße 30 D - 04103 Leipzig

T +49 (0) 341-256683 0 F +49 (0) 341-256683 50 [email protected] visit us online at www.ebcsoft.de www.ebcsoft.de