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Energy- and Facility Management Software Energy- Und Facility Management Software Energy- and Facility Management Software Energy- und Facility Management Software Vitricon is a facility management software designed for all lifecycle phases for the acquisi- tion and administration of real estate, buildings and technical facilities as well as all related processes. As a web-based application, Vitricon FM serves as a holistic solu- tion concept in order to transparently and comprehensively depict and optimize the FM processes in the context of the management of real estate. In order to be able to demonstrate and guarantee high quality, Vitricon FM is subjected to regular audits. Our CAFM software is certifi ed according to the GEFMA guideline 444. Vitricon EM is a software specially designed for energy manage- ment. The web-based application off ers countless established in- terfaces for building automation, data loggers and other meter reading systems. Simple input masks (Wizard), a fl exible report de- sign kit and comprehensive plausibility and evaluation functions help you to enter and monitor your metering and consumption values. Extensive interfaces and standards allow for easy implementation and rapid success in using the system. Due to the modular design, new modules can be relicensed at any time. In ad- dition to the installation on your server, Vitricon FM / EM can also be operated as a hosting model. We are happy to introduce you to the applications as part of a free web meeting and to provide you with information material. Contact us! We like to support you. Visit us on our website www.ebcsoft.de Here you can fi nd further information and you may enter the demo system. Overview Room and space management with CAD connection Defi nition and management of areas to optimize the use of space and buildings Asset management Provision of uniform technical documentation to ensure optimal plant operation Energy management Recording and evaluating consumption, tariff s and costs as a basis for integrated energy management Cost management Collection, monitoring and evaluation of revenue and expenditure, cost allocations, benchmarks Project management Manage and track projects and tasks by controlling resources, budgets, and deadlines Maintenance and operation Maintenance of technical equipment to ensure the operational safety and compliance with the duty of care of the owner Inventory and article management Collection and inventory of equipment Contract management Management and continuation of all contracts in the context of the management of real estate, real estate and investments Rental management and utility billing Collection and management of rented units for lease and utility billings Service portal Central recording of tasks and reports via internet and/or intranet by tenants or employees Alarming and helpdesk Analysis and processing of fault messages to ensure the smooth operation of the technical systems Cleaning Collection and management of cleaning objects and surfaces for support of the allocation and execution of cleaning projects Renewing Creating restructuring options and managing the measures and costs Workplace safety Documentation of employee’s instructions, risks and accidents Move management Variant planning, costing and documentation Environmental management Presenting emissions and discharges of water as well as creating waste balances based on current legislation Access control and key management Management and monitoring of locking systems and access authorizations Document management Managing, sharing and linking documents to facilities and processes Address management Customer relations, companies and internal personal resources Calendar und ToDo-Dashboard Presentation and monitoring of appointments and tasks Tree register Inventory, condition assessment and documentation of the tree population VitriApp FM tools for mobile devices Space Management Collecting, structuring and maintenance of administrations, properties and buildings up to fl oors, rooms and room zones Add and store ground plans, views and land-use plans Create and generate area and spatial eva- luations and reports Improve and optimize the room occupancy Confi gure individual room books Linking graphic information with the Vitricon database Use of standard interfaces DWG / DXF /IFC format Bidirectional data exchange between Vitricon and the CAD application Asset management Increased data transparency in technical Assessment of the status of technical building equipment through extensive systems supporting maintenance manage- master data management ment with operating information from connected building automation Plant structure based on common stan- dards like DIN 276 and CAFMconnect Recording and archiving of drawings and Generation of barcodes and system identi- plant charts for the creation of uniform fi cation keys technical documentation according to common standards Improving the quality of information and the provision of information in building Mobile Apps for data collection and state management through the generation of assessment reports and plant data sheets Energy management Recording of meter readings and con- Create your own evaluations with referen- sumption as a basis for e ffi cient energy ces, limit values and various adjustments management (compliant with DIN EN ISO (for example climate factors) for individual 50001) benchmarking Recognizing energy-saving potential Integration of measurement data from through the fl exible evaluation (reporting building automation, IoT clouds and smart kit) of energy and media consumption metering as well as checking the plausibility of input values Optimization of building services through a permanent energy controlling Interface to Vitriapp meter reading, the perfect complement for collecting meter Simulation of tariff s as a basis for invoice data with mobile devices verifi cation and cost control Cost management Recording and maintaining the operating Extensive evaluations and analyzes to show and use costs of a property / a building by the cost drivers, as well as import and ex- type of cost port function to the ERP system Cause-appropriate cost allocation by con- Determination of the savings potential tract, payers and cost types through the creation of benchmarks with the help of building and cost comparisons Comparison of revenue and expenditure from the beginning to the end of use Assessment and intra-company distribution of costs on areas, objects, projects, orders, etc. Project management Creation and defi nition of projects, tasks Support of day-to-day business in planning and activitiesv of varying scope resources, budgets and terms Preparation and coordination of work or- Visualization and monitoring of time and ders and personnel cost overruns Identifi cation of project deviations and Monitoring of recurring activities and perio- optimization of processes through compre- dical appointments hensive reporting Maintenance and operation Planning, administration and organization Automatic display of dates for adherence of maintenance measures and deadlines to and perception of the operator‘s main- tenance Increased planning and operational safety through labelling and visualization of assets Support of the import of service descrip- subject to checking tions from checklists (e.g. AMEV, VDMA) Support and optimization of work proces- Integration of a GAEB interface for the ses through the creation of work orders, exchange of service specifi cations maintenance plans and personnel deploy- ment lists Inventory Create and maintain of inventory and items Management, reservation and assignment of equipment and furniture to areas and persons Reports for value and depreciation Supporting mobile inventory Support of RFID and barcode tags for iden- tifi cation of the stock Unique localization of the assigned in- ventory alphanumerically and placing the equipment in the CAD drawing Contract management Creation and management of contracts in Linking various object to contracts the life cycle of a property Consideration of contract changes by ad- Archiving and recording of contracts and ding complex contract conditions documents Dynamic prices index for expenses and Defi ne own workfl ows depending on the income type of contract Information and control of deadlines, status changes and dates Lease management and billing Formation of rented units, such as apart- Allocation of services and costs for ments, commercial premises, parking areas the automatic billing etc. History of lease contracts of the rental units Defi nition of the leased object and equip- ment Linking of relevant documents with the integrated document management Automatic creation of the rented space by assigning the rental agreement Serviceportal Internet or intranet portal for users of the Simple localization of the areas or Objects buildings with interface to Vitricon help where there is an issue desk module Seamless integration into existing service Easy access and central recording of tasks desk/hotline infrastructure and messages Consideration of operator-specifi c charac- Company License for a big number of user teristics such as contract number, date, etc. accounts via Internet and/or Intranet Independent registration of users (e.g. tenants or service providers) on the portal Helpdesk Automatic recording and assignment of Manual creation and assignment of issues fault messages an service demands and events to teams with service levels Reduction of downtimes by processing Interface to ERP systems (e.g. SAP) and acknowledging fault messages Provision of interfaces to leading BMS Preparation of fault
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