Notice of meeting and agenda
Culture and Sport Committee 10.00 am Tuesday 25 October 2016 Dean of Guild Court Room, City Chambers, High Street, Edinburgh This is a public meeting and members of the public are welcome to attend
Contacts Ross Murray – Committee Services Email: [email protected] Tel: 0131 469 3870 Lesley Birrell – Committee Services Email: [email protected] Tel: 0131 529 4240
1. Order of business
1.1 Including any notices of motion and any other items of business submitted as urgent for consideration at the meeting 2. Declaration of interests
2.1 Members should declare any financial and non-financial interests they have in the items of business for consideration, identifying the relevant agenda item and the nature of their interest 3. Deputations
3.1 If any 4. Minutes
4.1 Culture and Sport Committee of 23 August 2016 (circulated) 5. Forward Planning
5.1 Culture and Sport Committee Key Decisions Forward Plan (circulated) 5.2 Culture and Sport Committee Rolling Actions Log (circulated) 6. Business Bulletin
6.1 Culture and Sport Committee Business Bulletin (circulated) 7. Presentations
7.1 Creative Collaborations – Desire Lines in Action - Presentation by Julia Amour (Director of Festivals Edinburgh), Adrian Harris (Chief Executive, Queen’s Hall) and Linda Crooks (Executive Producer – Traverse Theatre) 8. Executive Decisions
8.1 South East Scotland Archaeology Partnership – report by the Executive Director of Place (circulated) 8.2 Third Party Cultural Grants Co-production Conversations Update – report by the Executive Director of Place (circulated) 9. Routine Decisions
9.1 Museums and Galleries Update – report by the Executive Director of Place (circulated) 9.2 Encouraging Live Music in Edinburgh: Update – report by the Executive Director of Place (circulated) 10. Motions
10.1 If any
Culture and Sport Committee – 25 October 2016 Page 2 of 4 Kirsty-Louise Campbell Interim Head of Strategy and Insight
Committee Members
Councillors Lewis (Convener), Austin Hart (Vice-Convener), Booth, Cairns, Cardownie, Donaldson, Doran, Fullerton, Heslop, Milligan, Munro, Paterson, Shields, Burns (ex officio) and Howat (ex officio). Information about the Culture and Sport Committee
The Culture and Sport Committee consists of 15 Councillors and is appointed by the City of Edinburgh Council. The Culture and Sport Committee usually meets every eight weeks. The Culture and Sport Committee usually meets in the Dean of Guild Court Room in the City Chambers on the High Street in Edinburgh. There is a seated public gallery and the meeting is open to all members of the public. Further information
If you have any questions about the agenda or meeting arrangements, please contact Ross Murray / Lesley Birrell, Committee Services, City of Edinburgh Council, Business Centre 2.1, Waverley Court, 4 East Market Street, Edinburgh EH8 8BG, Tel 0131 469 3870/0131 529 4240 email [email protected] / [email protected] . A copy of the agenda and papers for this meeting will be available for inspection prior to the meeting at the main reception office, City Chambers, High Street, Edinburgh. The agenda, minutes and public reports for this meeting and all the main Council committees can be viewed online by going to www.edinburgh.gov.uk/cpol. Webcasting of Council meetings
Please note: this meeting may be filmed for live and subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. You should be aware that the Council is a Data Controller under the Data Protection Act 1998. Data collected during this webcast will be retained in accordance with the Council’s published policy including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally the public seating areas will not be filmed. However, by entering the Council Chamber and using the public seating area, you are consenting to being filmed and to the use and storage of those images and sound recordings and any information pertaining to you contained in them for web casting and training purposes and for the purpose of keeping historical records and making those records available to the public.
Culture and Sport Committee – 25 October 2016 Page 3 of 4 Any information presented by you to the Council at a meeting, in a deputation or otherwise, in addition to forming part of a webcast that will be held as a historical record, will also be held and used by the Council in connection with the relevant matter until that matter is decided or otherwise resolved (including any potential appeals and other connected processes). Thereafter, that information will continue to be held as part of the historical record in accordance with the paragraphs above. If you have any queries regarding this, and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact Committee Services on 0131 529 4106 or [email protected] .
Culture and Sport Committee – 25 October 2016 Page 4 of 4 Minutes Item 4.1 Culture and Sport Committee 10.00 am, Tuesday, 23 August 2016
Present Councillors Lewis (Convener), Austin Hart (Vice-Convener), Cairns, Booth, Donaldson, Doran, Fullerton, Milligan, Munro, Paterson and Shields (items 12 – 16). 1. Minutes
Decision To approve the minute of the Culture and Sport Committee of 31 May 2016 as a correct record 2. Rolling Actions Log
The Culture and Sport Committee Rolling Actions Log for August 2016 was presented. Decision 1) To approve the closure of actions 1, 3, 11 and 12.
2) To otherwise note the remaining outstanding actions. (Reference – Rolling Actions Log 23 August 2016, submitted.) 3. Business Bulletin
The Culture and Sport Committee Business Bulletin for August 2016 was presented. Decision 1) To note the information set out in the Culture and Sport Business Bulletin.
2) To ask that an update report be submitted to the Culture and Sport Committee regarding the impact of the transition programme on the running of museums within the City. (Reference – Business Bulletin, 23 August 2016, submitted) 4. Presentation - Duncan Hendry, Chief Executive, Festival City Theatres Trust
Duncan Hendry (Chief Executive, Festival City Theatres Trust) outlined the work of Festivals City Theatres Trust during the 2015/16 financial year. The trust was responsible for the operation and management of the Festival and King’s Theatres. The presentation covered the following areas:
• Productions that had taken place throughout the year;
• Attendance figures; • Annual turnover, funding cuts, costs and profits; • Work with the Edinburgh International and other year round festivals; • Educational work; • Relaxed and dementia friendly performances; and • Condition of the estate.
Decision 1) To note the presentation and to thank Duncan Hendry for his contribution.
2) To request that officers investigate how the contribution of Allan Stewart to the Edinburgh King’s Theatre pantomime could be acknowledged. 5. Council Companies – Festival City Theatres Trust Performance 2015/16
The third annual performance report on the Festival City Theatres Trust including financial information on the surplus sum carried forward to 2016/17 and level of reserves was presented. Decision To note the positive performance of the Festival City Theatres Trust (FCTT) during 2015/16. (References – minute of the Culture and Sport Committee 18 August 2015 (item 7); report by the Executive Director of Place, submitted.) Declaration of Interests Councillor Lewis and Doran declared a non-financial interest in the foregoing item as Directors of Festival City Theatres Trust. 5. Nick Bone and Saras Feijoo, Edinburgh Performing Arts Development Project Nick Bone and Saras Feijoo gave a presentation on the work of the Edinburgh Performing Arts Development Project (EPAD). The following areas were highlighted. • The focus on support, space and networking for performance artists in Edinburgh. • The size and scope of EPAD. • Sources of financial support. • The aim to create an online searchable database of available spaces in Edinburgh. • Feedback received so far. • The story of performance artist Saras Feijoo and her experiences working with EPAD.
Culture and Sport Committee – 23 August 2016 Page 2 of 8 Decision To note the presentation and to thank Nick Bone and Saras Feijoo for their contribution.
6. Edinburgh Performing Arts Development Project Update
A summary of the first successful year of activity by the Council funded Edinburgh Performing Arts Development (EPAD) project was provided alongside proposals for further development. Decision 1) To welcome the achievements to date and note the mission to improve support for the performance and dance infrastructure in the city.
2) To note the successful development of the project, and the ambition to extend the project for a further 12 months (from October 2016).
3) To agree funding a further 12 months of activity to the end of September 2017 to a maximum of £15,000 subject to partnership funding being achieved to provide a proposed £30,000 programme budget. (Reference – report by the Executive Director of Place, submitted). 7. Appointments to Sub-Committees and Working Groups – 2016 – 17 The Committee was invited to appoint the membership of its Working Groups for 2015/2016. Decision 1) To appoint the membership of Working Groups for 2016/17 as detailed in the appendix to this minute.
2) To note that the Edinburgh Cultural Partnership had been replaced by the Culture Task Group (established 30 November 2015). (References – minutes of the Culture and Sport Committee 18 August 2016 (item 15) and 30 November 2015 (item 6); report by the Chief Executive, submitted) 8. Commemorating Elsie Inglis
Following a motion submitted by Councillor Rose to the Council Meeting of 25 June 2015, moves to commemorate the life and work of Dr Elsie Inglis; a well known Edinburgh doctor who was a medical pioneer, an advocate for women’s rights, and a heroine of the First World War; on the 100th anniversary of her death in 1917, were outlined. Decision 1) To welcome the motion put forward by Councillor Rose to commemorate the pioneering work of Dr Elsie Inglis.
Culture and Sport Committee – 23 August 2016 Page 3 of 8
2) To note that the Council did not have a formal mechanism or funding route for erecting new statues but was willing and able to give advice to groups or individuals wishing to pursue the erection of new commemorative statues.
3) To welcome the lecture and film presentation on Scottish Women’s Hospitals during the Great War commemorating Elsie Inglis’ life and work.
4) To place the name ‘Elsie Inglis’ in the Street Naming bank for use when a suitable location was identified.
(References – Act of Council no 16 of 25 June 2016; report by the Executive Director of Place, submitted.) 9. Edinburgh Mela – Cultural Grant Funding 2016/17
The current cultural grant funding position for the Edinburgh Mela 2016/17, including factors which had led to the Council and partner funding stakeholders being unable to release grant funding to date, was detailed. Decision 1) To note the current public funding position of the Edinburgh Mela festival for 2016/17.
2) To note that Council Officers and partner funding stakeholders Creative Scotland had assured Edinburgh Mela representatives that in principle support continued for the Edinburgh Mela festival, and that assurances continued to be sought from company representatives to confirm organisational stability. The Council and partner stakeholders Creative Scotland had offered to continue to work with the organisation to achieve this
3) To note that the Executive Director of Place under Paragraph A4.1 of the Committee Terms of Reference and Delegated Functions, in consultation with the Convener of the Culture and Sport Committee, decided that given the current organisational instability, cultural revenue grant funding would not be released to Edinburgh Mela Ltd towards the delivery of a festival in 2016.
4) To note that Edinburgh Mela board representatives decided to withdraw their Creative Scotland Open Fund application towards the delivery of a festival this year; and that Scottish Government EXPO funding managed by Creative Scotland was ring-fenced, but not awarded.
5) To agree that funding would be released to Edinburgh Mela Ltd for the purposes of company review and stabilisation should the Council and Creative Scotland receive robust proposals.
Culture and Sport Committee – 23 August 2016 Page 4 of 8 6) To agree to re-allocate cultural grant funding that may remain in the latter part of 2016/17, subject to it being reported to Committee in due course. No reallocation proposals would be considered until the final position with regard to Edinburgh Mela Ltd and any proposed company review and associated funding requirements was established. (References – minute of the Culture and Sport Committee 8 March 2016 (item 5); report by the Executive Director of Place, submitted.) 10. Edinburgh’s Christmas and Edinburgh’s Hogmanay Key Performance Indicators 2015/16
An update, including key performance indicators, of Edinburgh’s Christmas and Edinburgh’s Hogmanay 2015/16 events was provided. In both instances all indicators were met other than ensuring that the Council was not financially exposed. Decision To note the outcomes of the 2015/16 Edinburgh’s Christmas and Edinburgh’s Hogmanay events. (References – minute of the Culture and Sport Committee 26 May 2015 (item 7); report by the Executive Director of Place, submitted.) 11. Sports Grants and Active Edinburgh Event Funding
Details were provided of financial support offered to sport and physical activity event providers, as well as sports clubs and other sports organisations, to help achieve the strategic outcomes of the Council’s Physical Activity and Sport Strategy. Decision 1) To note the Physical Activity and Sport Grants paid under delegated authority in 2016/17.
2) To note the Active Edinburgh events funding paid under delegated authority in 2016/17.
3) To approve grant funding of £5,500 to Lothian Disability Sport towards the employment costs of a Disability Sports Officer. (References – minute of the Culture and Sport Committee 20 October 2015 (item 11); report by the Executive Director of Communities and Families, submitted.) 12. The Bongo Club and Central Library – an Update
An update was provided on the use of the Central Library by Bongo Club including initiatives and developments which had been delivered in partnership with library services, as well as plans to further extend joint programming between Bongo CClub staff and libraries staff. Approval was sought to extend the licence to occupy the premises for 12 months from October 2016, with a possible further 12 months renewal in October 2017. Decision
Culture and Sport Committee – 23 August 2016 Page 5 of 8 1) To note the innovative and successful outcomes arising from partnership working between Bongo Club and library services.
2) To approve the 12 month extension of the licence from October 2016, with a possible further 12 month extension in October 2017. (References – report by the Acting Executive Director of Communities and Families, submitted.) 13. Usher Hall Annual Report 2015-16
Information was provided detailing the Usher Hall’s trading and programme performance in 2015/16 set against the performance since the Hall re-opened in 2010. Total income for the year was just over £4m and put the performance ahead of the business plan target. Decision To note the contents of the report by the Executive Director of Place. (References – report by the Executive Director of Place, submitted.) 14. Assembly Rooms Annual Report 2015-16
Information was provided on the performance of the Assembly Rooms for 2015/16 and this noted that the venue had achieved its income and business development targets. Decision To note the contents of the report by the Executive Director of Place and the Assembly Rooms’ continuing success. (References – report by the Executive Director of Place, submitted.) 15. Culture Service Revenue Budget Monitoring 2016/17 – Month Three Position
Detail were provided of the projected month three revenue monitoring position for the Culture service revenue budget, based on actual expenditure and income to the end of May 2016. The current full-year forecast points to a balanced overall position, with 2016/17 savings targets forecast to be achieved. Decision 1) To note the Culture service was currently projecting expenditure within the approved revenue budget for 2016/17.
2) To note the risks to the achievement of a balanced revenue budget projection. (Reference – report by the Executive Director of Place, submitted.)
Culture and Sport Committee – 23 August 2016 Page 6 of 8 Working Groups Etc Appendix 1
Custom House – Short Life Working Group – 7 members – Convener and Vice- Convener of the Culture and Sport Committee, 1 Labour, 1 SNP, 1 Conservative, 1 Green and 1 Liberal Democrat
Councillor Lewis (Convener) Councillor McVey Councillor Austin Hart Councillor Munro Councillor Booth Councillor Shields Councillor Heslop
Festival and Events Champion Working Group - 6 members – Festival and Events Champion, Convener and Vice-Convener of the Culture and Sport Committee, 1 Conservative, 1 Green and 1 Liberal Democrat
Councillor Lewis (Convener) Councillor Paterson Councillor Austin Hart Councillor Shields Councillor Booth Councillor Cardownie
Meadowbank Sports Centre and Stadium Working Group – 9 members – Convener and Vice-Convener of the Culture and Sport Committee, 2 Labour, 2 SNP, 1 Conservative, 1 Green and 1 SLD.
Councillor Lewis (Convener) Councillor Griffiths Councillor Austin Hart Councillor Lunn Councillor Balfour Councillor Shields Councillor Booth Councillor Tymkewycz Councillor Gardner
Music is Audible Working Group – 5 members Convener and Vice-Convener of the Culture and Sport Committee, 1 Conservative, 1 Green and 1 SLD.
Councillor Austin Hart (Convener) Councillor Booth Councillor Nick Cook Councillor Lewis Councillor Shields
Culture and Sport Committee – 23 August 2016 Page 7 of 8 Short Life Working Group to Oversee the Review of all Council Sports Services – 7 members – Convener of the Culture and Sport Committee, 2 Labour, 1 SNP, 1 Conservative, 1 Green and 1 SLD.
Councillor Fullerton (Convener) Councillor Lewis Councillor Austin Hart Councillor Paterson Councillor Booth Councillor Shields Councillor Munro
Culture and Sport Committee – 23 August 2016 Page 8 of 8 Key decisions forward plan Item 5.1
Culture and Sport Committee
Item Key decisions Expected date of Wards affected Director and Lead Officer Coalition pledges decision and Council
1 Summer Festivals and 6 December 2016 All Executive Director of Place Edinburgh Festivals P24, P31, CP6
Impact Study Lead Officer: Lindsay Robertson, Service Manager, Cultural Strategy (Arts, Events and Festivals), 0131 529 6719 [email protected]
2 Festival and Events Core 6 December 2016 All Executive Director of Place Programme 2017 and 70th P24, P31, CP6
Anniversary of Festival City Lead Officer: Lindsay Robertson, Service Manager, Cultural Strategy (Arts, Events and Festivals), 0131 529 6719 [email protected]
3 Culture Revenue Budget 6 December 2016 All Executive Director of Place Monitoring 2016/17 - P30, CP13 Month 5 position Lead Officer: Lynne Halfpenny, Director of Culture, 0131 529 3657
Culture and Sport Committee – 25 October 2016
Item Key decisions Expected date of Wards affected Director and Lead Officer Coalition pledges decision and Council [email protected]
4 Edinburgh Mela Update 6 December 2016 All Executive Director of Place Report P24, P31, CP6
Lead Officer: Lindsay Robertson, Service Manager, Cultural Strategy (Arts, Events and Festivals), 0131 529 6719 [email protected]
5 Re-accreditation of 6 December 2016 All Executive Director of Place Customer Service Excellence to Culture Lead Officer: Lynne Halfpenny, Service Director of Culture, 0131 529 3657 [email protected]
6 Culture Plan: 1st Annual 21 March 2017 All Executive Director of Place Report and Culture Task
Group Update P24, P31, CP6 Lead Officer: Lindsay Robertson, Service Manager, Cultural Strategy (Arts, Events and Festivals), 0131 529 6719 [email protected]
Culture and Sport Committee – 25 October 2016
Item 5.2 Rolling Actions Log
Culture and Sport Committee October 2016
No Date Report Title Action Action Owner Expected Actual Comments completi completio on date n date 1 20-0813 Assembly Rooms - 1) That the Convener Director of Not Recommended Performance Since writes to convey thanks Corporate Specified for closure Reopening in July on behalf of the Governance 2012 Committee to the Thanks conveyed Management and staff to the Assembly at the Assembly Rooms Rooms for their excellent work. management and staff. 2) To request an annual performance update The annual report report on the Assembly August for 2015-2016 was Rooms. 2016 reported on 23 August 2016. 2 20-08-13 Coaching 1) To request a breakdown Director of Not 22 October Recommended Edinburgh and of the 46 coaches into Corporate Specified 2013 for closure Positive Coaching their specific areas of Governance Scotland sport. Action complete 22 October 2013 2) To request an annual
No Date Report Title Action Action Owner Expected Actual Comments completi completio on date n date update on Coaching August Edinburgh and Positive 2016 Coaching Scotland. 3 20-08-13 Usher Hall 1) The Convener to write to Director of August Recommended Performance convey thanks on behalf Corporate 2016 for closure 2010/11 to 2012/13 of the Committee to the Governance Management and staff Thanks conveyed at the Usher Hall for to the Usher Hall their excellent work. management and staff. 2) To request an annual update report in the The annual report Usher Hall’s for 2015-2016 was performance. reported on 23 August 2016. 4 20-0813 A Sport and To request an annual Director of August Physical Activity update on the work of the Corporate 2016 Legacy for Legacy Steering Group. Governance Edinburgh 5 17-12-13 Meadowbank To request that regular Director of Ongoing Sports Centre and updates were provided to Corporate Stadium: options and the relevant approvals Governance appraisal and were sought from the stakeholder appropriate Council engagement Committee.
Culture and Sport Committee –October 2016 Page 2 of 7 No Date Report Title Action Action Owner Expected Actual Comments completi completio on date n date 6 16-12-14 Encouraging Live 1) To agree that the Executive Spring Ongoing Recommended Music In Edinburgh: consultation proposals Director of 2016 for closure Update would be brought back City Strategy Report on the to a future meeting of and Economy. consultation was the Culture and Sport noted on 31 May Committee. 2016. 2) To agree that Community Councils would be consulted on the proposals in due course.
7 10-03-15 Sports Partnership 1) To request a further Executive At the Projects: Capital report was brought to Director of conclusio Contributions by the Culture and Sport City Strategy n of the Culture and Sport Committee detailing the and Economy, consultati results of the Director of on Community Culture Consultation, Financial Implications and full details of the lease arrangements with Edinburgh Napier University. 2) To request that any report on the leasing of
Culture and Sport Committee –October 2016 Page 3 of 7 No Date Report Title Action Action Owner Expected Actual Comments completi completio on date n date Sighthill Park would come to the Culture and Sport Committee first for consideration before going to the Finance and Resources Committee for approval of the leasing arrangements.
8 18-08-2015 Next Generation 1) To note the progress Acting March Library Strategy – against the Next Director of 2016 Update Report Generation Library Services for Strategy to improve Communities and develop the
diversity of library and information services Head of across the city. Community 2) To receive a further Safety and report on a new Libraries strategy for libraries as part of the Council’s Transformation Programme.
Culture and Sport Committee –October 2016 Page 4 of 7 No Date Report Title Action Action Owner Expected Actual Comments completi completio on date n date 9 30.11.15 Committee 1) To note the position Committee November Decisions - on the Services 2016 October 2014 - implementation of October 2015 Culture and Sport Committee decisions as detailed in the appendix to the report. 2) To note that an annual summary report would be presented to Committee in 12 months time.
10 30.11.15 Outcome of the To note that the success of Director of November Cultural Policy the new Culture Plan model City Strategy 2016 Review: Culture will be reviewed and and Economy, Plan reported annually to the Arts and Culture and Sport Events Committee. Manager
11 08.03.16 Culture and To note that Acting
Culture and Sport Committee –October 2016 Page 5 of 7 No Date Report Title Action Action Owner Expected Actual Comments completi completio on date n date Sport Grants recommendations for the Executive and Service 2016/17 sports grants and Director of Payments to Active Edinburgh funding Place Organisations would be presented to 2016/17 Committee later in 2016.
12 08.03.16 Culture and To invite a selection of Acting May 2016 Recommended Sport Grants cultural grant organisations Executive for closure and Service to present their work to Director of Programme of Payments to meetings of this Committee Place presentations in Organisations from May 2016, onwards. place. 2016/17 To receive further reports on 13 08.03.16 Central Library Acting the longer term Update Report Executive transformation plans of the Director of building. Communities and Families
14 31.05.16 A new Events To note that a report on Acting Not Strategy for each year’s proposed core Executive specified Edinburgh programme of festivals and Director of events would now include Communities an update on the delivery of and Families the new Events Strategy. 15 31.05.16 BT Sport To request that full details of Acting Not
Culture and Sport Committee –October 2016 Page 6 of 7 No Date Report Title Action Action Owner Expected Actual Comments completi completio on date n date Scottish Rugby the lease were presented to Executive specified Academy: the Culture and Sport Director of proposed lease Committee for consideration Communities of pitches and a prior to the Finance and and Families changing Resources Committee for pavilion in approval of the leasing Sighthill Park arrangements.
16 23.08.16 Business To ask that an update report Executive Not Recommended Bulletin be submitted to the Director of specified for closure Committee regarding the Place Report presented impact of the transition on 25 October programme on the running 2016. of museums within the city.
Culture and Sport Committee –October 2016 Page 7 of 7 Item 6.1 - Business Bulletin
Culture and Sport Committee 10.00am, Tuesday, 25 October 2016 Dean of Guild Court Room, City Chambers, Edinburgh
Culture and Sport Committee
Convener: Members: Contact:
Councillor Richard Lewis Councillors Lewis (Convener), Lynne Halfpenny Director of Culture Tel: (Festivals and Events Austin Hart (Vice-Convener), 0131 529 3657 Champion) Booth, Cairns, Cardownie, Donaldson, Doran, Fullerton, Andy Gray Heslop, Milligan, Munro, Head of Schools and Paterson, Shields, Burns (ex Lifelong Learning Communities and officio), Ross (ex officio) Families Tel: 0131 529 2217
Lesley Birrell Committee Officer Tel: 0131 529 4240
Councillor Austin Hart (Vice- Convener)
Culture and Sport Committee – 25 October 2016 Page 2 of 26 Recent News Background
The Conan Doyle Quartet and Sherlock Violin Meets Pledge 40 and Council Learning and Programmes in Museums and Galleries are developing a Priority CP7 partnership project with the owner of The Conan Doyle Quartet and Sherlock Violin. These instruments are made from a unique old For further sycamore tree that stood in the Edinburgh childhood garden of Arthur information Conan Doyle, which sadly had to be cut down due to diseased roots. contact Learning The Sherlock violin was made in 2009, marking the 150th anniversary of and Programmes Conan Doyle's birth, and the other four instruments, making up the Conan Doyle quartet were made in 2011. All the instruments have had a Manager, lot of public appearances including national radio and the One Show. Margaret Findlay The instruments have been used in community art projects involving on 0131 529 local school children and members of the public, in support of local and 3963 international children's and environmental organisations, for example Concert For The Sea in support of The Marine Conservation Society, Concert for SOS Children's Villages, raising funds for Children of Haiti 2010 earthquake, Concert For the Bees , (Bumblebee conservation Society) and Concert For The Trees ,as part of United Nations year of International World Forests in 2011.
These instruments with their literary background have a perfect creative link to the Writers’ Museum, and Learning and Programmes are currently exploring a partnership where we set up a series of community concerts and live music in the museum, including a partnership with St Mary’s Music School giving the pupils experience of playing in a public space. The instruments are being played for the first time at our annual volunteers party in the Museum of Edinburgh Courtyard on Thursday 8 September.
MUSEUM OF CHILDHOOD REDEVELOPMENT – PLEASE SHARE
YOUR VIEWS This is an exciting time at the Museum of Childhood. We are in the process of exploring opportunities to invest in the museum’s visitor experience and would like to involve you in the process. At the moment we are developing proposals for our ground floor gallery which will focus on the redisplay and re-interpretation of objects relating to early infancy and childhood. We are also hoping to invest in the wider Museum of Childhood experience as part of a later phase of work. We would be delighted if you could spare some time to share your views with us. A survey was recently undertaken for previous visitors and non visitors to the Museum of Childhood to share their views. The survey closed on 8 September 2016 and the results are currently being analysed. A further update on the outcome of the survey will be provided in a future bulletin.
Culture and Sport Committee – 25 October 2016 Page 3 of 26 Recent News Background
Meets Pledge 24 Event highlights of confirmed bookings at Usher Hall, Ross and Council Bandstand, Assembly Rooms and Church Hill Theatre 23 August – Priority CP6 25 October 2016 Further Usher Hall Information is 29 August - The BBC Scottish Symphony Orchestra performed available from Schoenberg’s Gurreleider to a sold out audience and, bringing this Shona Clelland, year’s Edinburgh International Festival to a close. Donald Runnicles Cultural Venues marked this as his very last concert as Chief Conductor The Usher Hall Development Manager or Karl welcomed over 41,000 visitors through its doors over the month of Chapman, August. Service manager 30 August -The Usher Hall welcomed the NFL into the venue for a fan for Cultural forum with some of the best known names in the NFL, cheerleaders and Venues Q&A session. Usher Hall: September – October Highlights 2016/17 Seasons - The Royal Scottish National Orchestra, Scottish Chamber Orchestra and the BBC Scottish Symphony. 17 September – Roy Harper 22 September – Professor Brian Cox 24 September – The Gloaming 2 October - New season of international orchestras begins on with Stephane Deneve and Brussels Philharmonic. 13 October - Kate Rusby 23 October - Programme lined up including Tchaikovsky Symphony Orchestra with conductor Vladimir Fedoseyev and violinist Jennifer Pike. 28 October - The Lumineers September / October Graduations The Edinburgh College, Napier University and The Open University will be back in the Usher Hall for the Autumn graduations throughout September and October. Euans Guide Award: The Usher Hall was delighted and honoured to be awarded the Euans Guide award - Accessible Edinburgh Festivals Award (Large Venue) which is awarded to Edinburgh festival to include disables audiences. For the purposes of this award, an accessible venus is one that goes able and beyond to welcome disabled people. The one is particularly special to us as it is voted by out very own audiences.
Culture and Sport Committee – 25 October 2016 Page 4 of 26 Recent News Background
Ross Bandstand 25 August - Pop up cinema - showing Braveheart 29 August - The Virgin Money Fireworks Concert - with the Scottish Chamber Orchestra bring the summer festivals to a magnificent close 2 September - Taoist Tai Chi - annual demonstration 25 September - FLY - presents Edinburgh's first inner city open air one day festival in one of the most iconic locations in the world – at the foot of Edinburgh Castle. The event will host top electronic acts & artists. 23 October - Men’s Health - the popular Survival of the Fittest returns. Assembly Rooms 23 – 28 August – Edinburgh Digital Entertainment Festival Riverside Studios presented its inaugural Digital Entertainment Festival which celebrated the future of digital arts and new technology.
6 September – ESA Congress Ceilidh – this is part of the social programme for this city wide international conference 7/8 September – Scottish Enterprise EEN Scotland Coach Forum – this is a conference being led by Scottish Enterprise, EASME (The Executive Agency for Small and Medium-sized Enterprises) and Coachcom. th 12 – 15 September – Shared Care Conference – this is the 10 ISBA (International Short Break Association Conference), titled ‘Unlocking the Potential’. The partners for this conference include Action for Children, Bield Housing and Care, Enable Scotland, Interest Link Borders, Wee Breaks Midlothian, Scottish Government and International Committee of ISBA. 22 September – Converge Challenge Awards Dinner – the Converge Challenge is open to staff and students of all Scottish Universities and Research Institutes and has a prize fund of over £150,000.
Culture and Sport Committee – 25 October 2016 Page 5 of 26 Recent News Background
24 September – Doors Open Day – this annual event run by the Cockburn Association, the event offers members of the public either free heritage tours of the venue throughout the day or the opportunity to walk around the public areas unaccompanied. This year the venue is screening a short video made by Disability History Association celebrating the history and culture of disabled people, from WW1 until the present day.
25 September – Judy’s Vintage Fair - Judy's Affordable Vintage Fair brings the finest purveyors of vintage together for a day to create their unique, eclectic vintage marketplace. Expect 50+ stalls of fashion, accessories, homewares and collectables from 1920s to 1980s 28 – 30 September – British Association of Oral Surgeons th Conference – this is the 13 Annual BAOS conference and will attract members from all over the UK. 1 October – Scottish Amateur Swimming Association Awards Dinner – this annual event is very popular for those involved in Swimming in Scotland. 5/6 October - Geo Information Group Showcase – GeoDATA 2016 provides a unique opportunity to hear from those at the forefront of geographic data and technology industry. 7 October – ABF Soldiers Charity Lunch – this annual event The Big Curry lunch has been held at the Assembly Rooms for the past 3 years. 13 October – CIPR Scotland PRide Awards – this annual awards dinner takes biannually in Edinburgh and Glasgow. This year it returns to the Assembly Rooms following the success of the event in 2014. Church Hill Theatre 4 – 10 September - Lothian Youth Arts & Musical Company – this company are one of Scotland’s leading amateur youth musical companies. They are performing ‘Seussical The Musical’ written by Lynn Ahrens and Stephen Flaherty based on the books of Dr Seus. 18 – 24 September – Kelly Salmond Dance Academy – this dance school has students from 2 years upwards and offer students a range of dance classes. This autumn they will present ‘Once Upon A Time’ dance show. 25 September – 1 October – Showcase Musical Productions – this amateur company stage an annual show comprising a wide variety of musical styles and sources to raise money for Macmillan Cancer Support. .
Culture and Sport Committee – 25 October 2016 Page 6 of 26
Recent News Background
3 – 8 October – Angela Watson School of Dance – this Edinburgh dance school offers dance classes for nursery children upwards. This autumn they will present ‘Off Broadway’ dance show
9 – 15 October – Opera Camerata – this small amateur Opera company stage one show a year at Church Hill Theatre. This year they are presenting a production of ‘Dido and Aeneas’ composed by Gianni Schicchi. 16 – 22 October – Sunshine on Leith – Allegro – this amateur musical theatre society were established with the aim of presenting lesser know musicals to Edinburgh audiences. This year they are presenting ‘Sunshine on Leith’ written by Stephen Greenhorn. Further Travelling Gallery Information is Travelling Gallery’s current exhibition Alt-w: Blush Response launched available from on the 12 August as part of Edinburgh Art Festival at the inaugural Claire Craig, Edinburgh Digital Entertainment Festival at The Assembly Rooms on Travelling Gallery George Street. The exhibition showcases artists based in Scotland who Curator work with creative technology and encompasses virtual reality, animation and solar power. Travelling Gallery’s five days in Edinburgh included a workshop with Edinburgh Art Festival at Ocean Terminal and a day in Portobello an was visited by 2055 visitors.
Culture and Sport Committee – 25 October 2016 Page 7 of 26 Recent News Background
Macmillan Cancer Information soft launch Further The Macmillan Cancer Information and Support Service offered it’s information is service to users for the first time on 30 August at Central Library (and 5 available from September at Craigmillar Library & Neighbourhood Centre). This new Cath Coombs, free library service, received £500,000 funding from Macmillan Cancer Project Manager. Support to provide information, support and signposting to people affected by cancer. The project will be delivered by a core staff team and supported by a group of volunteers, who will support the delivery of service to users from 6 libraries across the city.
Edinburgh Explorers Further information is Edinburgh Libraries have been successful with their bid to the Scottish available from Public Libraries Improvement Fund for £5,330 to launch a new Andrew ‘Edinburgh Explorer’s’ initiative in the South West of the city. The aim of McTaggart, ‘Edinburgh Explorers’ is to enhance current service provision to Library encourage and promote Reading, Literacy and independent learning for Development P1 – P7 children out with school term times. Participants will be Officer. provided with an Explorer passport to collect ‘Visa stamps’ of places they visit with a number of tasks to complete along their journey. Libraries in Oxgangs, Wester Hailes, Sighthill and Ratho will act as a bridge to cultural city centre experiences. The initiative will work in partnership with Museums and Galleries and other cultural partners to promote families access to venues e.g. City Art Centre, Lauriston Castle, Museum of Childhood, Botanic Gardens, and National Museum etc.
Culture and Sport Committee – 25 October 2016 Page 8 of 26
Recent News Background
Desire Lines Further A Desire Lines meeting took place on Wednesday 28 September 2016, information from at the Scottish Storytelling centre. Desire Lines is an evolving project, Lisa Kapur, which aims to positively influence the city’s cultural direction for the Cultural Services better. The meeting comprised updates and discussion on Edinburgh's cultural landscape. The first half of the meeting centred on the Creative and Cultural City, with presentations from Lady Susan Rice (Chair, Culture Task Group), Paul Lawrence, (Director of Place) and Shona McCarthy (Director, Edinburgh Festival Fringe). Subjects under discussion included the activities of the Task Group, the City Vision, the City Deal and the opportunities for a collaborative, co-operative cultural community. The second half gave politicians of different parties the chance to outline their vision and ambition for the city’s cultural future. Subjects under discussion included the potential of a cultural levy, the city’s capital infrastructure, support for artists and the potential of a ‘night mayor’ for the city.
The final paper sculpture will have a home at Central Library The mystery artist, who has been distributing her paper sculptures across literary venues, celebrating reading, books and libraries, has created a stunning and final sculpture. The piece is a large tree, surrounded by butterflies, which celebrates libraries and reading. The sculpture has been donated to Edinburgh Libraries by the artist following its temporary location at the Edinburgh International Book Festival. Libraries are planning a media launch event to unveil the sculpture at Central Library in the next month.
Culture and Sport Committee – 25 October 2016 Page 9 of 26 Recent News Background
Central Library – Edinburgh Medical Missionary Society Further Material from the Edinburgh Medical Missionary Society International information is (EMMS) Archives goes on display for the first time. Health and Hope available from marks the 175th Anniversary of EMMS International. Fiona Myles, Library The exhibition brings to life the history of EMMS International, from a Development modest Edinburgh health mission established in the Cowgate in 1841, Officer. which cared for the needs of the sick and poor in Edinburgh, to the current realisation of their ambitious vision to reach out to marginalised communities across the globe. Early members of the Society include Dr David Livingstone, some of whose letters are on display.
Edinburgh Art Festival in libraries Building on the phenomenal success of the Dazzle Queensferry project, Further staff hosted 7 workshops around the Edinburgh Art Festival 2016 information is programme at Leith, Piershill and Craigmillar Libraries around the available from Dazzle theme, making sculpture and t-shirts over the summer holidays. Karen O’Brien, Workshops on the monuments strand at Wester Hailes saw children Library making their own monuments and imagining their significance to them Development and their community. Children and families at three workshops in Officer. Central Library drew on Edinburgh Libraries’ Capital Collections and used mixed, recycled materials and clay to make their ideas a reality. Partnership with Edinburgh Art Festival this year demonstrated the enormous opportunities libraries present to Edinburgh’s festivals to engage with local audiences, and libraries benefit by developing skills and experience delivering creative events during summer programmes. Year of Innovation, Architecture and Design 2016
During June and July Libraries worked with Planning & Transport division and the Festival of Architecture to support the Year of Innovation, Architecture and Design 2016 programme and the Council pavilion at Pop-up Cities
Expo on the Mound with MyPlace: Edinburgh Competition.
Participants added a photograph of their favourite Edinburgh place and the memory that made it special to
Edinburgh Collected First Prize: Image of Granton Pier www.edinburghcollected.org There were over 100 entries which will be added to the heritage collections: https://www.edinburghcollected.org/scrapbooks/139
Culture and Sport Committee – 25 October 2016 Page 10 of 26
Recent News Background
Teen Titles Celebration The central reference library played host to the Annual Teen Titles celebration on 25 August. This saw 20 children’s and teenage authors meeting young reviewers from a number of Edinburgh high schools. This was an annual Teen Titles celebration where we bring authors & their team reviewers together to talk about how much they enjoy reading. It also allows teenagers to invite authors to their schools for author interviews. It really is the highlight of the young adults reading year. International visitors Over the Festival period it can get pretty busy in Central Library, with visitors and new members from around the globe. Staff thought it would be fun to pin locations on a world map. Over 200 new members signed up over this period, from 25 different countries. Places include South Korea, Alabama, Hong Kong, Auckland, Mexico, Finland, Abu Dhabi, Khartoum, Mbale, Uganda, Gibraltar, Malta, Melbourne, Montreal, Chile, and possibly even Antarctica!!
Millionth visitor to Granton Library Granton Library celebrated its millionth visitor! Robert regularly visits the library after school to borrow books and use the library computers.
Culture and Sport Committee – 25 October 2016 Page 11 of 26 Recent News Background
Summer Reading Challenge Medal Ceremonies Medal ceremonies are happening across Edinburgh City Libraries for completion of the Summer Reading Challenge, this year’s theme was “The Big Friendly Read”.
Edinburgh Libraries & Edinburgh International Book Festival Partnership Muirhouse Library hosted Pirniehall Primary School children with the famous Tony Bradman & Tom Morgan Jones. The event was a great success, with a high quality talk from Tony Bradman, complemented by an excellent drawing session with Tom Morgan-Jones. Their book The Boy and the Globe went down a storm with the P5 pupils. The children were completely enthralled, asked lots of interesting and diverse questions during a nearly 90 minute stint which flew by. Woolympics! Sighthill Library celebrated the Olympics in the same way they celebrated the 2012 Olympics by knitting the famous Woolympians. These were a big hit on social media and even picked up a like from Adam Peaty’s Nan.
Matt Whitlock Adam Peaty
Culture and Sport Committee – 25 October 2016 Page 12 of 26 Recent News Background
‘I am Bear’
On Friday 26 August, Wester Hailes Library received a very special fun-filled visit from the author and illustrator of ‘I am Bear’, Ben Bailey Smith and Sav Akyüz. P2 classes from Canal View Primary were first treated to a reading of the story, a master-class in rhyme and a performance of the ‘I am Bear’ song by author Ben Bailey Smith (a.k.a. rapper ‘Doc Brown’). Children and adults alike thoroughly enjoyed a bit of vocal participation! See the video on www.facebook.com/westerhaileslibrary Illustrator Sav Akyüz then showed the audience how ‘Bear’ and other characters in the story were created, simply using pen and paper. The children were encouraged to go and create some stories of their own, having seen how easy it is! Both classes were given their own spray- paint artworks of ‘Bear’ to take back to school, and the library now has one proudly displayed on the wall of the children’s area.
Pokemon Further Libraries have responded to the new wave of Pokemon mania. Sighthill information is Library is a Pokemon Gym, and staff have been capitalising on all the available from extra people coming in by setting up a pokemon display and getting the Susan Varga pokemon hunters to borrow books. Service Development The Complete Guide to Pokémon Go is available for library visitors to Leader download for free on to the PressReader app within all libraries. Staff are also sending out tweets on this and instructions about how to download the Guide.
Some libraries are Poke Stops and Gilmerton is running a prize draw for any Pokemon trainer who visits the library and takes out membership or borrows an item.
Culture and Sport Committee – 25 October 2016 Page 13 of 26 Recent News Background
Edinburgh Libraries Filmclubs Edinburgh Libraries have been successful in securing funding of £5,330 from the Scottish Public Libraries Improvement Fund to Filmclubs in Edinburgh libraries. The Filmclubs will initially be set up in 4 community libraries aimed at specific user groups, with further rollout as the project develops. The initial locations and target audiences are: Wester Hailes – Under 5’s and parents/carers Muirhouse – age 16 – 24 Craigmillar – age 16-24 McDonald Road – Foreign Language Filmclub (ESOL) Once established there will be further rollout with plans to introduce filmclubs for age 50+. Central Library is keen to continue their successful partnership with Crisis to set up a filmclub for people who are homeless. Screenings will commence in October 2016. The funding includes a filmmaking kit for access to any of the groups who would like to develop their interest further, and develop their skills in filmmaking. Event highlights for September – 13 October 30 September - City Garden Beyond the Park - HERE+NOW will be consulting with members of the public about The City Garden Project, which is a proposed urban greenspace project to improve the quality and quantity of ‘little green spaces’ across Edinburgh. 3 October - Learn your story: 4 week introductory genealogy course for beginners. Learners will discover how to go about how to research their family history. This includes researching print and digital resources within our own collections, together with collaborative sessions with the Scotland’s People Centre and the City Archive 6 October Dr Poem – Celebrate poetry with our resident poetry enthusiasts who will prescribe the perfect poem for you whatever your mood – on National Poetry Day 6 October – Poetry of the Somme. Event to commemorate the 100th anniversary of the Battle of the Somme on National Poetry Day. Details to be confirmed. 13 October - Get Up & Go Magazine Launch at Meadowbank Stadium, in partnership with Ageing Well. There will be activity taster sessions, information stalls and the Get Up & Go award winners ceremony.
Culture and Sport Committee – 25 October 2016 Page 14 of 26 Recent News Background
Scott Monument Further Edinburgh’s iconic memorial to author Sir Walter Scott has been fitted information is with a new lighting installation by the City of Edinburgh Council, officially available from launched on 21 September 2016. The state-of-the-art design highlights Frank Little, the Monument’s intricate architectural features with a soft warm glow, Cultural Venues allowing the landmark to shine as part of Edinburgh’s night skyline. Manager (Museums and The decision to light the Edinburgh landmark forms part of the Council’s Galleries) citywide project to install and upgrade lighting at some of the city’s key structures and buildings, and Edinburgh World Heritage has supported the project with a £10,000 grant.
Imaginate Thinkarts Residency Further Following the British Council delegation to India in 2015, CEC Cultural information is Development Officer Lisa Kapur worked in partnership with Imaginate, available from to host a residency for five inspiring artists – two from Kolkata, India and Lisa Kapur, three based in Edinburgh. Cultural Entitled Thinkarts, this residency runs at the City Art Centre (5th Floor) Development Wed 18t – Sat 29 October (with the first half of the residency taking Officer place at the University of Edinburgh, from 10 – 17 October) Funded by the British Council, the residency brought together artists interested in exploring performing arts installations for children. Each artist brought their own experience of installation work, their ideas for working with children, their varied artform specialisms and their knowledge of the lives of children in their home cities to challenge and inspire each other to think beyond individual practice. They worked together for three weeks, sharing and developing ideas at Edinburgh University and the City Art Centre.
Culture and Sport Committee – 25 October 2016 Page 15 of 26
Recent News Background
More information on the project is available here: - http://www.imaginate.org.uk/project/thinkarts-residency-artists-in- kolkata-and-scotland/ There was a public element to the residency, both through informal ‘sharing’ of some of the work produced, as well as a teachers’ event on Thursday 13 October at the Royal Lyceum Theatre. The City of Edinburgh Council Culture Service provided the City Art Centre space for the residency, as well as brokering a key partnership with the University’s Edinburgh-India Institute.
Culture and Sport Committee – 25 October 2016 Page 16 of 26 Recent News Background
GHOST STORY COMPETITION Further Edinburgh Museums and Galleries are partnering with City of Edinburgh information is Tours and running an Edinburgh-wide school ghost story competition available from this autumn, inspired by our Royal Mile venues. City of Edinburgh Tours Margaret Findlay, operates historical and ghost tours from the High Street in Edinburgh. Public Programmes The subject, broadly, had to be a ghost story or an historical story set in Manager Edinburgh. It could be historically accurate or complete fiction. The winning schools were awarded prizes and winning works are being displayed in the Writers’ Museum during the autumn. The deadline for submission of stories was Friday 30 September. Final judging took place between the 1 and the 15 October 2016, with the announcement of winners made on Monday 17 October. P4-P5 Winner, Connor Henderson, P4N, Pentland Primary School with ‘The Haunted Book’ P6-P7 Winner, Kirsty Haswell, Pentland primary School, P6B with ‘Haunted Edinburgh’ S1 – S3 Winner, Jennifer Main, St Thomas of Aquins, English 2.1 with ‘Ghost Story’ S4-S6 Winner, Callum Hughes, Holy Rood High School, S6, with ‘Agnes Finnie Burned Alive’ There will be a prize giving ceremony in the Writers’ Museum on Saturday 5 November at 3pm, and prizes will be given by a children’s writer
Culture and Sport Committee – 25 October 2016 Page 17 of 26
Recent News Background
Celebrating the Great Close to 1,000 Edinburgh residents, workers, school pupils and students gave athletes a welcome home to remember in Festival Square on 28 September. The homecoming event honoured the phenomenal achievements of the Scottish Olympians and Paralympians who completed in Rio. Waving #celebratethegreat banners and cheering for their heroes, crowds had the opportunity to autographes and photos with Scots from TeamGB and ParalympicsGB. The Festival Square event was attended by the Depute Lord Provost, SportScotland Chair and hosts Bryan Burnett and Rhona McLeod, who invited the athletes up on stage before they mingled with the crowds who had gathered. A big screen beamed footage of the athletes as they notched up medal after medal in Rio. The public event was arranged by Council Officers in partnership with SportScotland following a Motion to Full Council by the Lord Provost Donald Wilson. It formed part of a day of national celebrations, which included the First Minister and more than 100 schoolchildren at a homecoming at Oriam. Scotland’s Sports Performance Centre which opened in August.
Culture and Sport Committee – 25 October 2016 Page 18 of 26 Forthcoming activities:
Takeover Day For further On 18 November Edinburgh Museums and Galleries are participating in information the Initiative Takeover Day. Takeover Day is a celebration of children contact Learning and young people’s contributions to museums, galleries, arts and Programmes organisations, archives and heritage sites. It’s a day on which they are Manager, given meaningful roles, working alongside staff and volunteers to Margaret Findlay participate in the life of the museum. on 0131 529 3963 On Friday 18 November, between 10 am and 12 noon, St David’s Primary School Edinburgh will be taking over at Lauriston Castle, and will become costumed tour guides for the day. Lauriston Castle is a More information beautiful country house by the sea near Cramond in Edinburgh. The about Lauriston house gives an excellent insight into life during the Edwardian period. Castle here: The children will have been trained up as costumed interpreters and will work with our volunteer team of costumed interpreters, Edinburgh Living http://www.edinbu History. Members of the public and the local community will be invited rghmuseums.org. on the morning of 18 November to a series of special tours led by the uk/Venues/Laurist children. on-Castle In weeks leading up to Takeover Day the school will make a series of visits to Lauriston Castle and work with staff and volunteers to prepare https://www.faceb them for their big day. The aim is that this will be developed into a ook.com/#!/laurist closer partnership with the school and the pupils will run regular tours at oncastleedinburg Lauriston Castle, an important heritage site close to school. It also h/ embraces The Four Capacities in the Curriculum for Excellence – the curriculum aims for all children to become: • Successful Learners • Confident Individuals • Responsible Citizens • Effective Contributors Lauriston Castle strives to support the curriculum in a number of ways.
About Lauriston Castle When you step inside Lauriston Castle, you see it just as it was in 1926, when it was left to the nation by the last private owner, Mrs Reid. The Castle and the collections it contains is one of Scotland’s greatest gifts. Collections include, Italian Furniture, Sheffield Plate, Crossley Wool Mosaics and Blue John ornaments.
Culture and Sport Committee – 25 October 2016 Page 19 of 26 The interiors of the house are the work of Mrs Reid's husband, Mr W R Reid, the owner of Morison & Co., a leading Edinburgh cabinet making business.
The beautiful grounds were laid out by William Henry Playfair in the 1840s. Much of the planting dates to this period. Overlooking the Firth of Forth and Cramond Island, the views from the garden are magnificent. The recent award winning Japanese Friendship garden, gifted by the prefecture of Kyoto, is a tranquil place to contemplate.
(picture of last years Takeover Day)
LAURISTON CASTLE For further Our varied programme of events continues at Lauriston Castle as we information enter our busy autumn and Christmas period with a series of lectures contact Learning including a keynote lecture by Lord Jack McConnell, our big Spooky and Programmes Lauriston event for families and our family Enchanted Edwardian Manager, Christmas event. We also continue our autumn themed and Christmas Margaret Findlay craft events for both families and adults over coming weeks. We have on 0131 529 3963 a series of special events including a Whisky Tasting evening, costumed performances, community choir performances and a murder mystery. The full programme is in the attachment below. http://www.edinburghmuseums.org.uk/getattachment/Venues/Lauriston- Castle/Lauriston-Castle-brochure-2016.pdf We are also delighted to be working in partnership with Edinburgh College of Art Intermedia Department. Students will work at Lauriston Castle over the autumn and develop an exhibition which will be on show in April 2017. Their work will respond to the cultural site and their challenge will be to take into account the conservation and curatorial restrictions in a historic site. Their work will be exhibited in the rooms of the Castle and they will develop a series of themed tours during April. We are excited about supporting course work in Higher Education. Learning and Programmes already has a strong tradition of partnership working with Edinburgh College of Art.
Culture and Sport Committee – 25 October 2016 Page 20 of 26 At Lauriston Castle we are working with Davidson’s Mains Primary School. The pupils are helping us market Lauriston Castle. They are designing a guide book for us made by children for children visiting the house in the future. The children will be making a series of visits over coming weeks, and highlighting what interests them most.
CITY ART CENTRE For further Our autumn programme at the City Art Centre continues with a series of information creative adult art classes and our popular spotlight tours. A Link to the contact Learning full programme is below. and Programmes Manager, http://www.edinburghmuseums.org.uk/getattachment/Venues/City-Art- Margaret Findlay Centre/CAC-Spring-2016-spreads.pdf on 0131 529 3963
MUSEUM of EDINBURGH We have a programme of family events and lectures supporting our Holyrood pottery exhibition. Local families can come into the museum and participate in painting ceramic pottery and tiles and make clay tiles.
WRITERS’ MUSEUM We are planning a programme of events to celebrate Book Week Scotland in November, to link in with a Harry Potter theme.
MUSEUM OF CHILDHOOD Our Friends of Edinburgh Museums have funded an exciting family programme at Museum of Childhood. Until next spring local families can come into the museum and participate in a variety of exciting sessions inspired by the museum, including making dolls houses, Halloween skeletons, toy cars, Christmas decorations, doll’s costumes, animals of the museum and spinning tops.
SCOTLAND’S HISTORY FESTIVAL Museums and Galleries are taking part in Scotland’s History Festival in November with a series of events in our venues including historical lectures, a special event on Elsie Inglis and the Scottish Women’s Hospitals during the Great War, family wartime dressing up sessions in Museum of Edinburgh. Families can explore our new mini costume gallery, find out about clothes and accessories during World War 1 and 2 and try on our replica outfits. They can be a child evacuee, an RAF airman or a smart WW1 woman.
Culture and Sport Committee – 25 October 2016 Page 21 of 26
History Festival Events - Edinburgh Museums and Galleries, 2016 Museum of Edinburgh Saturday 12 November 12 noon - 2pm and Sunday 20 November 2pm - 4pm Free (donations welcome): suitable for all the family
Family Wartime Dressing Up
Explore our new mini costume gallery, find out about clothes and accessories during World War 1 and 2 and try on our replica outfits. Will you be a child evacuee, an RAF airman or a smart WW1 woman? No need to book. Museum of Edinburgh Canongate, Royal Mile, Edinburgh
Lauriston Castle Lecture - Monday 14 November, 10.30am £8 with coffee and cakes and a special tour of the castle
Rosyth, the River Forth and World War One
The British Grand Fleet, comprising some 200 ships, was based at Scapa Flow at the beginning of World War One. The battle-cruisers moved to Rosyth in December 1914, but it took until April 1918 to make the estuary safe enough for the rest of the Fleet to join them, by which time every significant harbour had been taken over for naval use. This illustrated lecture will describe the challenges of protecting and operating this immense armada of ships, and explain its part in the Great War. Andrew Kerr is a retired lawyer with a lifelong interest in ships and the Royal Navy. He was the Consultant Naval Historian for the recent BBC Television programme ‘Scotland’s War at Sea’, and is a member of the Scottish Government’s Battle of Jutland Commemorations Working Group. To book, ring the Usher Hall on 0131 228 1155 Lauriston Castle, 2a Cramond Road South, Edinburgh, EH4 5QD
Museum of Childhood Friday 18 November, 2pm - 4.30pm
Magic Lanterns
Free drop-in family event. The whole family is welcome. Get up close with Magic Lanterns, and the beautiful glass lantern slides used by Victorian storytellers and showmen. Hear about the history of magic lantern shows and see objects never before displayed in Museum of Childhood, everyone's favourite museum. No need to book. Museum of Childhood 42 High St Royal Mile Edinburgh, EH1 1TG
Culture and Sport Committee – 25 October 2016 Page 22 of 26
Lauriston Castle Saturday 19 November, 7pm - 10.30pm
A Wreath for the Laurels MURDER MYSTERY £30 with refreshments
A funeral wreath is delivered to the Castle, and this causes great puzzlement as no-one is dead. Well not yet anyway. Back by popular demand! This is a re-run of last year's murder mystery which was oversubscribed so many were unable to attend. Now is your chance to experience the special atmosphere of Lauriston Castle in the evening. Come along and immerse yourself in the Edwardian period and solve a Christmas murder mystery. To book, ring the Usher Hall on 0131 228 1155 Lauriston Castle, 2a Cramond Road South, Edinburgh, EH4 5QD
Museum of Edinburgh Monday, 21 November, 2pm Free
A talk and film screening about the Scottish Women’s Hospitals during the Great War, Presented by Alan Cumming
When war broke out in August 1914, people gathered to do what they could to support the war effort. While men volunteered for the armed forces, women were eager to assist in other ways. The Scottish Women’s Hospitals were set up with two very specific aims: firstly, to help the war effort by providing medical assistance and secondly, and equally importantly, to promote the cause of women’s rights and by their involvement in the war, help win those rights.
Their original idea under the leadership of Dr Elsie Inglis was to establish a hospital in Edinburgh to treat war wounded but this was quickly abandoned in favour of establishing hospitals in the field and close to the fighting to treat the injured. Ultimately, there were hospitals established in France, Macedonia, Greece, Corsica, Romania and Russia, but the majority of their work was in Serbia.
A Landscape Gardener from Cumbernauld and amateur historian, Alan Cumming became fascinated by the story of these women after a chance visit to Serbia, and has featured in the television documentaries and various radio productions both in Scotland and in Serbia. In this special event, he will introduce his film about his own journeys to Serbia, France and around Scotland to research the role of Scottish Women’s Hospitals during World War One.
To book, ring Museum of Edinburgh on 0131 529 3963, Museum of Edinburgh, Canongate Royal Mile, Edinburgh.
Culture and Sport Committee – 25 October 2016 Page 23 of 26 City Art Centre exhibitions 19 November 2016 to 19 February 2017 A SKETCH OF THE UNIVERSE: Art, Science and the Influence of D’Arcy Thompson 3 December 2016 to 12 February 2017 PETER RANDALL-PAGE: Works on Paper
Travelling Gallery Current exhibition ALT-W: BLUSH RESPONSE, runs until 1 December. Touring throughout Scotland.
TripExpert 2016 Experts' Choice Award The Writers' Museum has been selected as a winner of the TripExpert 2016 Experts' Choice Award!
Each year, TripExpert recognizes the best attractions around the world with this award, which is based on professional reviews from over 70 top travel guides, magazines and newspapers. An announcement has been published with full details, including the selection criteria. It is through the hard work and dedication of all our staff that the Writer’s Museum has been recognised with this award, and I would like to thank everyone for their efforts to make this, and all of our venues, world class places to visit.
Culture and Sport Committee – 25 October 2016 Page 24 of 26
Event Highlights of confirmed bookings for Assembly Rooms and Further Church Hill Theatre for 25 October – 6 December 2016 Information is available from Assembly Rooms Shona Clelland, 26/27 October - Vista Agency - Conference Cultural Venues 29 October – The Authentic Ceilidh and Balls Company Ltd – Development Halloween Ball Manager or Karl Chapman, EBVM Conference 31 October – 3 November – RCVS Knowledge – Service manager 2016 for Cultural 4 – 7 November – Scottish Art Exhibition – Sotheby’s Venues 6 November – Moving Adventures – Screening 8 November – Wine Society – Wine Tasting 10/11 November – SQA Awards – Dinner 12 November – Remembrance Service 13 November – Lou Lou Vintage Fair 14 November – Startup Summit 2016 – We are the Future 19 November – Wine Gang – Wine Tasting 29 November – Leadership Foundation for Higher Education – Conference 2 – 4 December – 3D2D Craft and Design Fair
Church Hill Theatre 23 - 29 October – Edinburgh Gilbert & Sullivan Society – Me and My Girl Musical Comedy 3 - 5 November – Simon Hunter – Wonderland Dance Show 27 November – 3 December – Balerno Theatre Company – Wizard of Oz Event highlights for October – December 27 October - Private ViP viewing of the Moromasa Japanese Scroll. An evening of entertainment, refreshments and viewing of the restored “ Theatres of the East” Japanese scroll. 7 – 12 November - Dyslexia Awareness Week. There will be events in libraries across the city, dates tbc. In partnership with Dyslexia Scotland. 21 – 27 November - Book Week Scotland. There will be events in libraries across the city in partnership with Scottish Book Trust.
Culture and Sport Committee – 25 October 2016 Page 25 of 26 Links
Pledges P24 - Maintain and embrace support for our world-famous festivals and events P31 - Maintain our city’s reputation as the cultural capital of the world by continuing to support and invest in our cultural infrastructure P35 – Continue to develop the diversity of services provided by our libraries P40 – Work with Edinburgh World Heritage Trust and others stakeholders to conserve the city’s built heritage
Council priorities CP6 – A creative, cultural capital CP7 – Access to work and learning CP9 – An attractive city CP12 – A built environment to match our ambition
Culture and Sport Committee – 25 October 2016 Page 26 of 26
Culture and Sport Committee
10.00am, Tuesday, 25 October 2016
South East Scotland Archaeology Partnership
Item number Report number Executive/routine Wards All
Executive Summary
The purpose of this report is to advise Committee of the co-operation statement and proposals for the creation of the South East Scotland Archaeology Partnership (SESAP), and to refer this to the City of Edinburgh Council for approval. This statement of co-operation (appendix 1) formalises the evolving and growing relationship between the three Local Authority Archaeology Services for the purposes of delivering joint projects and events across the South-East Scotland Region including the annual Archaeology Conference and South East Scotland Archaeological Research Framework (SESARF). The statement outlines how the individual Local Authority Archaeological Services will continue to co-operate on projects at a regional level but still adhere to their own individual council polices and plans.
Links
Coalition Pledges P15, P28, P31, P40 Council Priorities CP5, CP6, CP7, CP8, CP9, CP12 Single Outcome Agreement N/A
Report
South East Scotland Archaeology Partnership
1. Recommendations
1.1 It is recommended that Committee notes the co-operation statement and proposals for the creation of the South East Scotland Archaeology Partnership (SESAP), and to refer this to the City of Edinburgh Council for approval.
2. Background
2.1 Since 2010 the Local Authority Services for the City of Edinburgh Council, East Lothian Council and Scottish Borders Council have worked together to deliver the Edinburgh, Lothians and Borders Archaeology Conference in November of each year. The successful conference attracting on average 150 members of the public and profession grew out of the annual conference established in 2002 by the City of Edinburgh Council and East Lothian Council. 2.2 The annual conference has grown to be one of Scotland’s largest regional and national archaeological conferences, giving an overview of recent archaeological fieldwork and research being carried out within the South East of Scotland (Appendix 2). The conference provides an important platform for the three Local Authority Services, professionals and community groups to discuss and promote the results of their work to a wide audience. 2.3 There is now a drive nationally to develop regional archaeological research frameworks to help deliver the benefits of the historic environment and archaeology and to open up opportunities for people to engage with heritage. The areas covered by the three Local Authority Archaeology Services encompass an obvious regional grouping in terms of archaeological research.
3. Main report
3.1 In conjunction with the Archaeological Services of East Lothian Council and the Scottish Borders Council, funding has been secured from the Society of Antiquities of Scotland to take forward and develop an initial project design for an archaeological research framework covering the south east of Scotland. 3.2 Following a competitive tendering process, Northlight Archaeology has been appointed to develop this detailed project design. This will be the initial step in
Culture and Sport Committee – 25 October 2016 Page 2
developing the SESARF. This framework will link each of the three Council’s individual policies as well as national policies and guidance covering the Historic Environment as well as exploring other links to Place Making and Wellbeing agendas. A regional symposium with key stakeholders will be held in early 2017 to discuss the proposed project design and how to implement its development. 3.1 To enable the delivery of the Research Framework and to apply for future grants, the working relationship between the three Local authorities needs to be formalised and a partnership statement of co-operation has to be drawn up.
4. Measures of success
4.1 Delivery of the annual Edinburgh, Lothians and Borders Archaeology Conference and the development of the SESARF.
5. Financial impact
5.1 There are currently no direct financial implications arising from the signing of the collaborative co-operation statement however any future costs will be contained within the relevant service budgets. 5.2 If approved, the collaborative statement will allow for the application of grants to further develop the SESARF which will help to promote future research and engagement opportunities in Edinburgh and the regions heritage.
6. Risk, policy, compliance and governance impact
6.1 Not applicable.
7. Equalities impact
7.1 The work of SESAP and the development of the SESARF will contribute to the Council’s wider delivery of its Equality Act 2011 responsibilities by encouraging engagement and understanding of our archaeological heritage.
8. Sustainability impact
8.1 The signing of the SESAP collaborative co-operation statement will help to sustain the current partnership work being undertaken by the three Local Authority Archaeological Services and will help to promote and develop new opportunities for research and engagement in Edinburgh’s and the South East of Scotland’s rich archaeological heritage.
Culture and Sport Committee – 25 October 2016 Page 3
9. Consultation and engagement
9.1 The work described in this report is central to the Council’s Archaeology service’s outreach and promotion of the City’s heritage, and builds upon over 15 years of discussions arising from the annual conference. The development of the Regional Research Framework will require engagement across the heritage sector, public bodies, stakeholders and the public.
10. Background reading/external references
10.1 None Paul Lawrence Executive Director of Place Contact: John Lawson, Archaeology Officer E-mail: [email protected] | Tel: 0131 558 1040
11. Links
Coalition Pledges P15: Work with public organisations, the private sector and social enterprise to promote Edinburgh to investors P28: Further strengthen our links with the business community by developing and implementing strategies to promote and protect the economic wellbeing of the City P31: Maintain our City’s reputation as the cultural capital of the world by continuing to invest in our cultural infrastructure P40: Work with World Heritage Trust and other stakeholders to conserve the City’s built heritage Council Priorities CP5 – Business growth and investment CP6 – A creative, cultural capital CP7 – Access to work and learning CP8 – A vibrant, sustainable local economy CP9 – An attractive city CP12 – A built environment to match our ambition Single Outcome SO1:Edinburgh’s economy delivers increased investment, jobs Agreement and opportunities for all SO2: Edinburgh’s citizens experience improved health and wellbeing with reduced inequalities in health Appendices Appendix 1:SESAP Concordant Appendix 2: 2016 Edinburgh, Lothians & Borders Archaeology Conference Programme
Culture and Sport Committee – 25 October 2016 Page 4
APPENDIX 1
South East Scotland Archaeology Partnership (SESAP)
The South East Scotland Archaeology Partnership (SESAP) aims to promote, care for and enhance our understanding of the archaeology of South East Scotland. The partnership between the region’s three Local Authority Archaeology Services, City of Edinburgh, East Lothian (also covering Midlothian) and Scottish Borders Councils, will provide opportunities to develop projects that will deliver benefits for the archaeology and historic environment of the area, as well as opportunities for people to engage with the heritage of the area. The three Archaeology Services have been working together since 2010 to put on the annual Edinburgh, Lothians and Borders Archaeology Conference, building upon the earlier joint conference established in 2002 between city of Edinburgh and East Lothian Councils.
The annual archaeology conference has grown to be a significant regional and national conference, giving an overview of recent archaeological projects in South East Scotland. The conference is open to all and provides professionals and members of the public an important opportunity to hear and discuss firsthand accounts of the archaeological fieldwork and research being undertaken in the area. SESAP aims to build on this successful partnership working and regional perspective to deliver benefits for the archaeology and historic environment of South East Scotland.
SESAP will continue to hold the annual regional archaeology conference in November. The partnership will also develop a South East Scotland Archaeological Research Framework, to help archaeological and heritage projects in the area to maximise their research potential and to help enhance our understanding and benefits of the rich archaeological resource in this part of Scotland.
The partnership will hold three formal meetings per year. Any of the members can withdraw from the partnership at any time by providing notice to the other parties. There will be a review of the partnership in June 2019.
Vision
The Vision of the South East Scotland Archaeology Partnership is to promote, care for and enhance our understanding of the archaeology and historic environment of South East Scotland.
The Archaeology Services of City of Edinburgh, East Lothian and Scottish Borders Councils have committed themselves to working co-operatively to support the aims of the partnership, and to deliver at a regional level the aims of Our Place in Time - the Historic Environment Strategy for Scotland.
Aims
The partnership aims to promote, care for and enhance our understanding of the archaeology and historic environment of South East Scotland. The partnership will:
• Work together to continually develop our understanding of the archaeology and historic environment of South East Scotland • Explore ways to promote the heritage of the area and increase opportunities for people to enjoy it and protect it • Share expertise and knowledge • Explore examples of best practice and develop joint funding proposals
In addition, the partnership is committed to:
• Providing the annual Edinburgh, Lothians and Borders Archaeology Conference • Developing a South East Scotland Archaeological Research Framework
Concordat
The organisation undernoted has agreed to work in partnership to promote, protect and enhance the archaeology and historic environment of South East Scotland.
I, the undersigned, on behalf of my organisation, am committed to supporting the objectives of the partnership by working together to provide and co-ordinate high quality programmes and projects which will provide benefits to the archaeology and historic environment of the area and link into other initiatives within the public, private and voluntary heritage sector.
Name......
Position......
Organisation......
Address......
Email......
Tel. no......
Signed...... Date...... Booking Form © AOC Archaeology Group Edinburgh, Lothians & Borders CFA Archaeology
Archaeology Conference 2016 © Edinburgh, Lothians & Borders Saturday 19th November 2016 9.00am - 4.45pm Archaeology Conference Queen Margaret University, Musselburgh I wish to book in advance:* ...... places at £15 each ...... buffet lunches at £10 each Please indicate any special dietary requirements: Vegetarian Gluten Free Other
Total enclosed £......
I wish to pay by debit/credit card CFA Archaeology © Name...... — Supported by — Address...... Email Address...... Daytime tel. no...... Please tick if you would like to be sent information about future archaeology events. AOC Archaeology Group Tickets £15, Buffet Lunch £10 © Buffet Lunch MUST BE PRE-BOOKED Conference only tickets available on the day. For bookings please phone with details of your debit/credit card or send a cheque payable to East Lothian Council to: Irene Burnett, Community Partnerships, East Lothian Council, John Muir House, Haddington, East Lothian, EH41 3HA. Tel: 01620 827408 or Email: [email protected] © Durham University AOC Archaeology Group For further information please contact either: © Programme Andrew Robertson on Email: [email protected] Saturday 19th November 2016 (9.00am - 4.45pm) John Lawson on Email: [email protected] Christopher Bowles Queen Margaret University, Musselburgh on Email: [email protected] This is the annual conference organised by the City of Edinburgh Council, East Lothian Programme Council and Scottish Borders Council. It provides an important opportunity to hear and discuss first hand accounts of the archaeological fieldwork and research being Chairs Morning: Stephanie Leith (ELCAS). Afternoon: Christopher Bowles (SBC). undertaken in Edinburgh, East Lothian, Midlothian and the Scottish Borders. 0900-0930 Registration, tea & coffee Abstracts available online at www.eastlothian.gov.uk/archaeology and on the day. 0930-0940 Welcome & SESARF the Future! A buffet lunch is available but must be pre-booked. John A Lawson (CECAS) Tea and coffee will be provided at registration, morning and afternoon breaks. 0940-1005 Aberlady Angles: Recent work in the Glebe Field Ian Malcolm (Aberlady Conservation and Historical Society) & Andy Heald and Ross Murray (AOC Archaeology Group) How To Find Us 1005-1030 The Almost King Near a Car Park: Geophysics Results from the Auld Kirk and Philiphaugh, Selkirk Queen Margaret University is on the eastern fringe of Edinburgh, right beside the seaside Christopher Bowles (Scottish Borders Council) town of Musselburgh, and is easily accessed from the city and beyond. The area is bordered 1030-1040 Discussion by the main east coast rail line to London and the A1. It also neighbours the city by-pass. 1040-1110 COFFEE/TEA BREAK The university is very easy to reach by train, as it is situated right beside Musselburgh 1110-1135 Around the Town: The excavation of a medieval Burgh-ditch at East Market Station. The rail service from Edinburgh Waverley to Musselburgh takes around six minutes. Street Edinburgh Parking Parking available at the venue. Jessica Lumb (AOC Archaeology Group) Traveline Telephone: 0871 200 2233 for bus information. 1135-1200 Disease, death and burial in post-medieval Leith Richard Newman (Wardell Armstrong) More information about the venue and travel can be found at: www.qmu.ac.uk 1200-1225 Scottish soldiers in Durham: scientific identification of the skeletons from Palace Green Andrew Millard (Durham University) 1225-1240 Discussion 1240-1340 LUNCH © Scottish Borders Council 1340-1405 Riddles Court, a Merchants House fit for a King Mike Cressey (CFA Archaeology) 1405-1430 Interpreting Hume Castle and Deserted Village using 3D data from a UAV survey Piers Dixon & Georgina Brown (Historic Environment Scotland) 1430-1455 The evolution of settlement at Roslin from prehistory to the 21st century Kevin Paton (AOC Archaeology Group) 1455-1510 Discussion 1510-1540 COFFEE/TEA BREAK 1540-1605 The Archaeology of Edinburgh’s 18th Century Botanic Garden Tom Addyman or Andrew Morrison (Addyman Archaeology) 1605-1630 Shootinglee: Hunting Lodge, Forest Stead or Toun – survey and excavation Joyce Durham (Peeblesshire Archaeology Society) & Piers Dixon (Historic Environment Scotland) 1630-1645 Discussion 1645 CLOSE © Addyman Archaeology Culture and Sport Committee
10.00 am, Tuesday, 25 October 2016
Third Party Cultural Grants Co-production Conversations Update
Item number Report number Executive/routine Wards All
Executive summary This report provides an update on the co-production consultation component of the Grants and Service Payments to Organisations 2016/17 report to the March 2016 Committee. A series of four cultural co-production conversations with 41 Council-funded and non- Council funded cultural organisations took place in July and August 2016. A list of attendees is included in Appendix 1 of the report. The process has resulted in a number of recommendations and requests which include seeking agreement to allow further essential work to take place as part of the overall grants review. Sector stability has emerged as a key consideration in this process. The consultation agenda included the Culture Plan commitment to create an open or project fund, and necessarily from within the existing grants budget resource. The agreed Cultural Grants Budget savings programme will be met.
Links
Coalition pledges P15, P27, P30, P31, P33 Council outcomes CP4, CP5, CP6, CP7, CP8, CP13 Single Outcome Agreement SO1, SO2, SO3
Report
Third Party Cultural Grants Co-production Conversations Update
Recommendations It is recommended that the Committee:
1.1 Notes the need to maintain sector stability throughout the cultural grants review process.
1.2 Agrees to the retention of the existing cultural revenue grants funding programme for a further year to allow:
• a programme of partnership work to be progressed over that time to develop a practical data collection system to capture skills and professional development, and key partnership activity undertaken by cultural organisations in the city, ensuring the outcomes are shared; • for key potential impacts such as the EU Referendum outcome; and cultural funding mechanism discussions with government to progress; and • for local government election outcomes to be taken into account in the review process.
1.3 Agrees that an open or project fund is established through the allocation of 1% of the total grants budget and for introduction in financial year 2017/18, to a maximum of £50,000.
1.4 Agrees to officers progressing potential development of a practical agenda for consideration with, for example, health and social care provision partners to better attune community benefit and client engagement through arts and cultural activity across localities.
Background 2.1 It was reported to Committee in March of this year that co-production consultation meetings with Council funded and non-Council funded organisations would be undertaken to better align the cultural grants process with Council Pledges and the Culture Plan’s priorities as part of the Council’s Third Party Grants review process. 2.2 These consultation conversations intended to: create targets for funding cultural activity; negotiate the design of cultural grant programmes with funded
Culture and Sport Committee – 25 October 2016 Page 2
organisations; and reflect the future commitment to reduce grant expenditure by 10% from 2016/17 over four years. 2.3 The conversations agenda offered both an overview of the Council’s current Transformation programme and associated plans; and an options paper to act as a prompt for useful discussion. The presentation provided at the meetings is attached as Appendix 2. 2.4 These meetings led to a number of recommendations included in the report, alongside the request to continue the iterative process and to undertake some further data collection to better understand the picture in the city of grassroots activity in both skills development supported by currently funded organisations, as well as their community or ward-based activities.
Main report 3.1 In July and August of this year, a series of four conversations took place with 41 representatives of both Council-funded and non-Council funded cultural organisations. These conversations were intended to seek to create targets for funding cultural activity; negotiate the design of cultural grant programmes with funded organisations; and reflect the future commitment to reduce grant expenditure by 10% from the baseline of 2016/17 over four years. 3.2 The conversations provided a successful format and encouraged active and positive engagement from all the participants. A key request which emerged from these conversations was that the process should continue and that sector stability was crucial to the success of the process. 3.3 A principal requirement is the establishment of an Open or Project Fund for implementation in 2017/18. It is proposed that funds would be identified from within the existing grants budget to achieve this. 3.4 Within a highly complex, but co-operative environment, there is broad expectation that the Council’s Culture Plan and Actions will align with, and complement, the other key relevant planning agreements in the city affecting the creative and cultural sectors including Thundering Hooves 2 (the major festivals’ advocacy and business planning document); the Council’s Events Strategy agreed in May 2016; the Council’s ‘Economic Development strategy; Creative Scotland, and Event Scotland’s, priorities in partnership with the city; Desire Lines; and Edinburgh Tourism Action Group’s 20:20 Strategy document. 3.5 A number of key aspects of the Council’s own priority documents were highlighted with participants in advance for their reference including the Business Plan, Coalition Pledges and Culture Action Plan. 3.6 Options were shared to prompt discussion and these incorporated the requirement established through the Council’s Culture Planning process, to create an open or project fund to allow an entry point for currently non-funded Culture and Sport Committee – 25 October 2016 Page 3
sector practitioners to access development support. Participants were also invited to suggest alternative potential options. 3.7 Each conversation turned out to be quite different in focus, and the participants all provided energetic and useful input. Therefore, an overview of the content and recommendations or requests for action is reflected in this report. 3.8 A set of proposals has emerged as result of this process as follows:
3.8.1 A request for the Committee’s agreement to delay the introduction of a fully reviewed grants programme until financial year 2018/19. Key aspects of the rationale supporting this request were highlighted by a number of participants over the four meetings, that is, the current social and political context is unusual and directly influential:
• City Region Deal outcome awaited: this has implications in terms of options around cultural infrastructure and funding or investment mechanisms; • implications of the EU Referendum result: this has yet to impact and there was a recognition that the implications are likely to become clearer in the coming months; • local government elections in May 2017: in light of the previous two points, these may impact priorities; and • to allow the outcomes of work streams captured in the report to be completed.
3.8.2 A small open or project grants fund is created via an allocation of a proportion (1%) of the current grants budget creating a fund up to a maximum of £50,000 in year one (2017/18). An initial action would be to seek to begin to tackle key gaps in support as identified through the Desire Lines and Culture Plan consultation programmes. While this was not universally agreed by the Council-funded organisations, a deliverable alternative option to address this was not put forward. Therefore, for 2017/18 the creation of a new fund would be through this proposed mechanism. This would be additional to the agreed budget savings over the next three years (7%). The Edinburgh Performing Arts Development Project funded model emerged as one of good practice and may provide a template for smaller open or project grants being made available.
3.8.3 Non-Council funded individuals and organisations were clear that access to relatively small open or project funding would be welcome, albeit a larger resource would be preferred. It was also highlighted that while a project fund would be positive, it would not fully answer the need to support the development of activity and expertise in the city all year round. Should a renewed approach be adopted for the grants resource, it should be noted that there would still be an expectation that progress to revenue funding would be an ambition in future years.
3.8.4 A programme of work has been identified and initiated in partnership with Council-funded organisations to provide a practical understanding of the
Culture and Sport Committee – 25 October 2016 Page 4
depth and reach of sector skills development already supported by Council- funded organisations, and secondly, community-based or outreach activity programmes currently being undertaken to potentially be appropriately shared by both the Council and the sector. This work is intended:
• to provide usable data and an overview of relevant work ensuring a co- ordinated approach across the city; • to seek to try to establish who, where, why, when and for how long this work takes place in each locality; • that the strand of work is also intended to capture skills development and employment opportunities across currently funded organisations; and to utilise the emerging key sets of information as a collective resource and to better design targeted activity to needs and gaps going forward; and • that this strand of shared partnership work will take several months to complete and will directly inform the future approach.
3.8.5 Funding Agreements for 2017/18 will more directly align to the Culture Plan, Business Plan and Council Priorities in advance of any potential proposed changes to the process and access to grants funding.
3.9 The key message across all of the conversations was that of the diminishing resources coming into the sector, and the frustrations related to the fact that the importance and benefits of the sector’s activities, that is the social and economic success and including creativity and skills, are well-documented and celebrated, but with that success, a programme of aligned public investment has not followed. Documented examples of this reported success can be found in the Edinburghs Cultural Venues Impact Report 6 November 2014 and the Edinburgh Festivals 2015 Impact Study. There is also, therefore, the shared concern about the on-going issue of talent retention for Edinburgh.
3.10 All participants were animated about seeking options to bring more investment into the sector, given its on-going remarkable successes, rather than accepting the reductions in funding and reducing activity as a direct result. This included current government negotiations seeking to establish a practical mechanism to bring much-needed funds back into the sector.
3.11 A key proposal was for further partnership work to be done by officers and partners on developing an approach to benefit arts practitioners and their active, practical delivery of cultural services to the health and social care sectors in particular. It was agreed that a small group made up of council officers and sector representatives would progress proposals to explore this more fully aligned to the localities agenda.
Culture and Sport Committee – 25 October 2016 Page 5
Measures of success 4.1 The development of a template for the collection of Council-funded organisations’ skills development data. 4.2 The development of a template for the collection of cultural organisations’ community or ward-based activities. 4.3 The development of funding agreements for 2017/18 more closely aligned to the Culture Plan objectives, the Council’s Business Plan and Priorities. 4.4 The establishment of a small grants fund for implementation in 2017/18. 4.5 The progression of research and proposals for potential development of a practical agenda to better attune community benefit and client engagement through arts and cultural activity across localities.
Financial impact 5.1 The allocation of 1% of the existing cultural grants budget to the establishment of an open or project fund to a maximum of £50,000.
Risk, policy, compliance and governance impact 6.1 There are no risk, compliance or governance impacts arising from this report’s recommendations.
Equalities impact 7.1 Funding of activity by third parties through grant aid contributes to the Council’s delivery of its Equality Act 2000 duty to seek to eliminate unlawful discrimination, harassment and victimisation, and advance equality and foster good relations.
Sustainability impact 8.1 No impact.
Consultation and engagement 9.1 The extensive Culture Plan and Desire Lines consultation process in 2015; the four conversations in July and August of this year with 41 sector representatives of both Council funded and non-Council-funded organisations; further conversations with sector representatives over the coming year.
Culture and Sport Committee – 25 October 2016 Page 6
Background reading/external references Culture and Sport Grants and Service Payments – 8 March 2016
Paul Lawrence Executive Director of Place Contact: Lindsay A Robertson, Culture Service Manager (Arts, Festivals and Events) E-mail: [email protected] | Tel: 0131 529 6719
Links
Coalition pledges P15 – Work with public organisations, the private sector and social enterprise to promote Edinburgh to investors P27 – Seek to work in full partnership with Council staff and their representatives P30 – Continue to maintain a sound financial position including long-term financial planning P31 – Maintain our City’s reputation as the cultural capital of the world by continuing to support and invest in our cultural infrastructure P33 – Strengthen Neighbourhood Partnerships and further involve local people in decisions on how Council resources are used Council outcomes CP4 – Safe and empowered communities CP5 – Business growth and investment CP6 – A creative, cultural capital CP7 – Access to work and learning CP8 – A vibrant, sustainable local economy CP13 – Citizen and partner engagement Single Outcome SO1 – Edinburgh’s economy delivers increased investment, Agreement jobs and opportunities for all SO2 – Edinburgh’s citizens experience improved health and wellbeing, with reduced inequalities in health SO3 – Edinburgh’s children and young people enjoy their childhood and fulfil their potential Appendices 1 – List of attendees 2 – Presentation from the Consultation Meetings
Culture and Sport Committee – 25 October 2016 Page 7
Organisation Name (Funded Organisations) Attendance Date
Artlink 19/07/2016 Centre for Moving Image (EIFF + Filmhouse) 14/07/2016 Culture Republic 27/07/2016 Dance Base 27/07/2016 Drake Music 14/07/2016 Edinburgh Art Festival 19/07/2016 Edinburgh International Book Festival 27/07/2016 Edinburgh International Festival 19/07/2016 Edinburgh International Science Festival 19/07/2016 Edinburgh Jazz & Blues Festival + Carnival 27/07/2016 Edinburgh Printmakers 27/07/2016 Edinburgh Sculpture Workshop 19/07/2016 Edinburgh UNESCO City of Literature 27/07/2016 Festival City Theatres 14/07/2016 Festival Fringe Society 27/07/2016 Festivals Edinburgh 14/07/2016 Imaginate 27/07/2016 Lung Ha’s Theatre Company 19/07/2016 Music in Hospitals Scotland 27/07/2016 North Edinburgh Arts 27/07/2016 Puppet Animation Scotland 27/07/2016 Royal Lyceum Theatre Edinburgh 19/07/2016 Royal Scottish National Orchestra 19/07/2016 Scottish Chamber Orchestra 27/07/2016 Scottish Poetry Library 14/07/2016 Stills Gallery 14/07/2016 The Collective 27/07/2016 The Queens Hall 27/07/2016 TRACS 14/07/2016 Traverse Theatre 27/07/2016
Organisation Name (Non-Funded Organisations) Attendance Date Fruitmarket GalleryG:\Projects\Directorate Committee Team\Committees\Culture and05/08/2016 Sport\2016\16-10-25\Third Party Grants\Total Attendance Grant Sessions - July and August 2016 - Appendix 1 -APM Hidden Door 05/08/2016 Out of the Blue 05/08/2016 Circus Alba 05/08/2016 Leithlate 05/08/2016 Magnetic North 05/08/2016 Vision Mechanics 05/08/2016 Voluntary Arts Scotland 05/08/2016 Village Pub Theatre 05/08/2016 The Biscuit Factory 05/08/2016 Curious Seed 05/08/2016
G:\Projects\Directorate Committee Team\Committees\Culture and Sport\2016\16-10-25\Third Party Grants\Total Attendance Grant Sessions - July and August 2016 - Appendix 1 -APM Lynne Halfpenny Director of Culture
Council Transformation Presentation Thursday 14th July 2016
1 How we got here
• Public policy drivers and financial challenge
• Best Value Audit
• Challenging legacy issues
• Transformation Programmes
• Four-year Business Plan and Budget Framework Accomplishments & Impacts
Organisational reviews Financial • 23 reviews now complete or in the • £104.8m of recurring savings delivered final stages; and since 2013/14 • 13 about to commence • 544 FTE reductions
Career Transition Service Staff • 770 staff have accessed CTS • Total FTE of 15,417 in 2013/14 • Of which 340 have had 1:1 Coaching • 15,681 in 2014/15 Sessions • 14,944 in 2015/16 Ambition
City Vision City Vision
City Deal Proposition City Deal Regional Partnership Regional Economic Strategy
Council Council Business Plan Strategy Community Plan Framework Corporate Strategies (Economy) Locality Improvement Plans
2015 2020 2025 2030 2035 2040 Embedding New Services Council Vision Edinburgh is a thriving, sustainable capital city in which all forms of deprivation and inequality are reduced To deliver this vision, Council services focus their work around three overlapping strategic themes Improve quality of life Ensure economic vitality Build excellent places Across all these themes, we aim to: Deliver lean and agile Council services
Embedding Transformation themes:
PEOPLE CUSTOMER TECHNOLOGY ASSET Culture Excellent Management MANAGEMENT Integration Service Information Co-location Performance Relationships Efficiencies Flexible working Training & One Council Customers Asset Strategy Performance Customer Behaviours PROCESS – Removing Bureaucracy and Lean Processes 5 Bringing it all together
Our vision is to ensure that Edinburgh is a thriving, sustainable
Vision capital city in which all forms of deprivation and inequality are reduced
Improve quality Ensure economic Build excellent of life vitality places Themes Themes Strategic Strategic Deliver lean and agile Council services
Empowered Focused on customers Integrated council communities
Principles A sustainable Capital High performing Value for Money City workforce 6
Locality Teams
North West North East South East South West
Executive Director
Locality Manager
Local Transport & Environment Manager
Housing Operations Manager
Integrated Family & Household Support Manager
Partnership & Information Manager* Locality Boundaries and Neighbourhood Partnership boundaries Locality Improvement Plans
• Background Christie Commission/Community Empowerment Act Locality Leadership Teams • Process Review of Neighbourhood Partnership Community Plans Integrate agency specific locality plans and service plans Consultation and engagement Project Governance • Timescales • Design and planning – Jul to Sep 16 • Engagement (phase 1 – Sep 16 to winter 17 and phase 2 – Mar 17 to Jun 17) • Drafting and approval – Jul 17 – Oct 17)
Co-production Conversations
Cultural Grants July 2016
Context It was reported to the Council’s Culture and Sport Committee in March of this year that co-production consultation with funded and non-funded organisations would be undertaken to better align the cultural grants process with Council Pledges and the new Culture Plan priorities.
All current cultural grant recipients were informed of the review of the Policy, and were invited to participate in the consultation. These organisations were given one year’s notice that a new funding approach would be introduced from April 2016. These consultation conversations would:
create clear targets for funding cultural activity; negotiate the design of cultural grant programmes with funded organisations; reflect the future commitment to reduce grant expenditure by 10% from the 2015/16 baseline
In the preparation of a refreshed Cultural Policy, between 2012 and 2015, the City of Edinburgh Council (CEC) undertook an extensive consultation programme culminating in the key public element which became ‘Desire Lines’.
CEC has taken into account all of the feedback from individuals and groups involved in the city’s business, education, health, creative and cultural sectors, amongst others, to arrive at a Culture Plan (November 2015).
The Council’s focus is on an Action Plan reflecting the priorities identified by the consultation process.
Within a highly complex, but co-operative environment, there is broad expectation that the Council’s Plan and Actions will align with, and compliment the other key relevant planning agreements in the city affecting the creative and cultural sectors including Thundering Hooves 2 (the festivals’ advocacy and business planning document); the CEC Event Strategy agreed in May 2016; CEC’s ‘People, Place, Pound’ economic development strategy; Creative Scotland, and Event Scotland’s, priorities in partnership with the city; Desire Lines; and Edinburgh Tourism Action Group’s 20:20 Strategy document.
In an obviously heavily populated and vigorous creative and cultural activity landscape, we now face the challenge of reviewing the Council’s partnership in cultural funding.
Co-production Conversations This is an opportunity to review and confirm a way forward for the City of Edinburgh cultural grants resource in partnership with those organisations currently funded by the City of Edinburgh Council.
• To maximise benefit to the sector and to practitioners and consumers. • Taking account of the current environment; Council and sector priorities; and • Opportunity to review and confirm an agreed partnership position going forward for the next 3 years.
It is essential that a project or open fund in an agreed format is established as part of this process to ensure the city addresses the priority to support new artists and organisations.
The Culture Service requests the input and views of our currently funded partners in the consideration of a number of Options. Of course, we require that the best interests of the sector and the city are the priority for these conversations.
Culture Plan Objectives
• Ensure that everyone has access to world class cultural provision. • Encourage the highest standards of creativity and excellence in all aspects of cultural activity. • Support greater partnership working in the cultural and creative sectors and maximise resources available to help them thrive all year round. • Articulate the positive impact of culture in Edinburgh and promote Edinburgh’s cultural success locally, nationally and internationally. • Develop and support the infrastructure which sustains Edinburgh’s cultural and creative sectors. • Invest in artist and practitioner development, and support and sustain the local artistic community.
Co-production Conversations In the discussion, the following provide the headline reference points for 2017/20 • Support partnership working in the cultural and creative sectors to maximise resources
And for an annual Project or Open Fund: • Support new artists and organisations
Action Plan • Work with others to promote greater understanding of the value and importance of the city’s year round culture and events to Edinburgh’s success • Develop new and collaborative approaches to funding packages, investment (including alternative funding mechanisms) and resources for the cultural and creative sectors with private and public partners • Implement outcomes of Third Party Grants review for cultural organisations including stronger collaboration, developing new partnerships and creating new funding streams
City of Edinburgh Council: Coalition Pledges: Theme – ensure economic vitality
• P 24 Maintain and embrace support for our world-famous festivals and events • P 31 Maintain our city’s reputation as a cultural capital of the world by continuing to support and invest in our cultural infrastructure
Budget Allocation 2016/17 £4,917,792
Organisation 2016/17 award Organisation 2016/17 award Artlink £96,032 Imaginate £80,027 Centre for Moving Image £112,134 Lung Ha Theatre Company £16,990 Collective Gallery £6,089 Music in Hospitals Scotland £925 Culture Republic £28,347 North Edinburgh Arts Centre £153,574 Dance Base £47,626 Puppet Animation Scotland £9,000 Drake Music Scotland £4,165 Queens Hall £91,738 Edinburgh Art Festival £10,000 Royal Lyceum Theatre Company £358,267 Edinburgh Festival Fringe Society £93,634 Royal Scottish National Orchestra £44,930 Edinburgh International Book Festival £50,286 Scots Fiddle Festival £4,674 Edinburgh International Festival £2,317,201 Scottish Book Trust £449 Edinburgh International Harp Festival £1,572 Scottish Chamber Orchestra £44,930 Edinburgh International Science Festival £165,024 Scottish Indian Arts Forum £4,637
Edinburgh Jazz & Blues Festival £124,054 Scottish Poetry Library £4,493 Edinburgh Mela £74,379 Stills Gallery £17,656 Edinburgh Printmakers £11,200 TRACS £33,994 Edinburgh Sculpture Workshop £13,166 Traverse Theatre £44,067 Festival City Theatre Trust £646,489 UNESCO World City of Literature £32,100 Festivals Edinburgh £162,534 Waverley Care Arts Project £11,107 CONVERSATION - OPTIONS
Option 1 Option 2 Option 3 Create a new revenue grants fund. Retain funding for festivals and related Retain all funding at current levels and introduce The existing grants budget would provide the cultural venue infrastructure at current levels a 1% contribution from each grant allocation resource Release all other resources to create a new towards the establishment of an Open Fund to A completely new fund based on Plan priorities open fund address priority focus on grassroots talent and which could lead to potential fundamental change activity to the grouping of revenue funded organisations
Benefits: an opportunity is created for new entrants; Benefits: alignment with Council Pledges & Council Benefits: contribution from all funded organisations equal opportunity for applications across the sector Business Plan priorities; some refreshment through to shared sector agenda as captured in Culture Plan opportunity to core funded partnerships and Desire Lines outcomes; continued commitment to established partnerships across the city; establishment of new open fund for grassroots activity
Challenges: could cause fundamental de-stabilisation of the Challenges: could be perceived as unnecessarily Challenges: limited opportunity for change and city’s funding environment at a time of uncertainty and complex and disruptive at a time of funding review; essential review of Funding Application and continuing funding reductions; the previous Cultural Policy and uncertainty while providing a relatively small Agreement priorities & targets and resulting required associated strategic developments have resulted in, and budget opportunity re-evaluation of priorities for currently funded reinforced, the existing successful funding partnerships within a organisations challenging fiscal context
Project/Open Fund
(aligned annually to a Culture Plan priority action) Overview Year 1 • Proposed priority : • To advance the Culture Plan by going some way towards addressing gaps in Support new artists and organisations opportunities available to artists / practitioners across the city;
• The fund could aim to stimulate and support projects which benefit Edinburgh and which promote and enhance its artistic life for those who live in and visit the city, strengthening Edinburgh cultural success.
Process Timeline
Culture & Sport Committee: 25 October 2016
Complete conversations & outcomes shared by early September 2016
Culture and Sport Committee
10.00am, Tuesday, 25 October 2016
Museums and Galleries Update
Item number Report number Executive/routine Wards All
Executive Summary
This is the 2nd annual Museums and Galleries Update Report detailing the ways in which the service provided by Culture is maximising income streams across its venues, services and activities. The 1st Update report was presented to this Committee in November 2015. This report details the progress made in developing new income streams through income diversification, innovation, partnerships and business development, to meet the service’s existing and future income targets. The report also details the changes to the service as part of the Council’s Transformation Programme. The annual net revenue spend of £1.8m on Museums and Galleries represents approximately 0.19% of the Council’s revenue budget. Data from the Local Government Benchmarking Framework shows that the cost per visitor in 2014/15 was £1.69. The average across all 32 local authorities was £3.53. Spend per visitor is lower than any other major Scottish city authority. A total of 916,000 attendances were recorded in 2014/15. Satisfaction with the Council’s Museums and Galleries was again recorded as higher than for any other Scottish local authority over 2014/15. (Appendix 1)
Links
Coalition Pledges P24, P31 Council Priorities CP6, CP9, CP12 Single Outcome Agreement SO1
Report
Museums and Galleries Update
1. Recommendations
It is recommended that the Committee: 1.1 notes the Museums and Galleries service continues to provide a high quality customer service and maximises income; 1.2 welcomes the progress made in response to the Council’s Transformation Programme.
2. Background
2.1 The long term modernisation programme which began in 2008 is still underway, based on prioritisation, re-positioning, partnership development, property rationalisation (through alternative uses) and income generation. Targets are provided in the Edinburgh Museums and Galleries Service Plan 2013-2018. 2.2 There is a continuing focus on income generation and recognition that the visitor is the main priority and that excellent customer service is essential. In common with the rest of Culture, the Museums and Galleries service achieved Customer Service Excellence accreditation in December 2014, and is undergoing assessment to retain this accreditation in Autumn 2016. 2.3 Partnership continues to be a key priority. It allows the service to use limited resources more effectively while reducing revenue spend. A new externally funded post of Volunteer Co-ordinator has been appointed to develop volunteering across the service. Opportunities exist for individuals to get involved across a range of activities – conservation, costume interpretation, documentation, archaeology, gardening and gallery interpretation. Over 70 people are now actively involved in the service. 2.4 Income maximisation is central to all aspects of service delivery and is integral to service excellence. As well as earned income through retail, ticket sales, venue hire and catering, the Museums and Galleries service makes applications to a range of trusts, foundations and grant-making bodies to support projects, acquisitions, capital improvements and staffing. Successful awards have included £100,000 of Scottish Government funding for the redevelopment and redisplay of the ground floor of the Museum of Childhood.
Culture and Sport Committee – 25 October 2016
Baseline Income Target 2014/15 2015/16 2016/17 2017/18 595,597 639,097 682,097 714,097 Additional income 43,500 43,000 32,000 required to meet budget savings Table 1: Income and Savings Targets 2.5 Income and savings are on target to be achieved this financial year. 2.6 The Scott and Nelson Monuments continue to be the service’s most significant source of income, other sources include: 2.6.1 retail; 2.6.2 catering; 2.6.3 admission charge at Lauriston Castle 2.6.4 the public programme 2.6.5 venue hire 2.6.6 donations 2.6.7 property rentals: Tron Kirk 2.6.8 admission charge to fee paying exhibitions at the City Art Centre 2.7 The 2014/15 Local Government Benchmarking Framework shows that the cost per visitor in 2014/15 was £1.69. The average across all 32 local authorities was £3.53. Spend per visitor is lower than any other major Scottish city authority. A total of 916,000 attendances were recorded in 2014/15. Satisfaction with the Council’s Museums and Galleries was again recorded as higher than for any other Scottish local authority over 2014/15
3. Main report
3.1 Throughout the year the Museums and Galleries Service has focused on the following areas to ensure income and savings targets are met: 3.1.1 The re-tendering of the cafe contract at the City Art Centre and the introduction of a new cafe operator, and the planned introduction of a new catering offer at Lauriston Castle 3.1.2 A new donations strategy 3.1.3 The introduction of a new retail outlet at the Writers Museum 3.1.4 Diversifying the use of the 5th Floor at the City Art Centre 3.2 The service has also focused on areas that have produced high levels of income. The Nelson Monument is attracting an increasing number of visitors, partly due to the opening up of the ground floor rooms to the public but also due to increased
Culture and Sport Committee – 25 October 2016
activity on the Hill with the Collective Gallery operating from the Old City Observatory. From April to September 2016 income achieved was £80,526 compared with £52,213 for the same period the previous year. The increase in the entrance fee by £1 has also improved income and if the visitor levels can be sustained this will contribute to the overall income target for the service. 3.3 A new initiative is being launched to attract local audiences to the Scott and Nelson Monuments - ‘Monumental Challenge’. Ticket holders will be entered into a prize draw if they climb 430 steps to the top of the Scott and Nelson Monuments. Those who succeed between 8 October and 8 December 2016 could win a package of exclusive experiences, including Edinburgh’s Hogmanay Street party tickets with private access to the Scott Monument for the best fireworks view of the city. 3.4 New developments in venue hire have included hosting the Jazz Festival at the City Art Centre and holding our first wedding event. The new approach of diversifying the use of the 5th Floor at the City Art Centre for use by a range of organisations and individuals will generate additional income. 3.5 Scottish Government funding of £100,000 via Museums Galleries Scotland has been secured to redevelop the ground floor of the Museum of Childhood. The new redisplays and interpretation of objects relating to early infancy and childhood will be the first stage the revitalisation and upgrading of the Museum of Childhood. The new displays will be designed to attract children and families, and engage local audiences in a fun and interactive way. 3.6 Funding has been secured for the redevelopment of the Old City Observatory on Calton Hill in partnership with the Collective Gallery. The contractor for the £3m Phase II development has been appointed and work will begin in November 2016 with an expected completion date of September 2017. 3.7 A new lighting scheme was installed at the Scott Monument and launched in September this year. The new lighting highlights the architectural beauty of the structure bringing a new prominence to one of the City’s greatest landmarks. It is anticipated that the new lighting will help attract new visitors. 3.8 The donations strategy has resulted in a significant increase in income. In 2014/15 £8,016 was achieved through donation boxes. In 2015/16 this increased to £21,281. This was achieved through re-positioning the boxes, engaging staff in encouraging visitors to donate and the introduction of ‘spot light’ tours across galleries.
Council Transformation Programme
4.1 As part of the Council’s Transformation programme, and following extensive consultation with staff and feedback from visitors and users, the service has implemented a change to opening hours. The new opening hours went live on 1st October 2016. All venues will close on Tuesdays – the Museum of Childhood and City Art Centre, our highest profile venues, will close on different days, as will the
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Peoples’ Story and Museum of Edinburgh. The Scott and Nelson Monuments will operate as existing. City Art Centre: Open Wednesday, Thursday, Friday, Saturday, Sunday (Closed Monday and Tuesday) Writers Museum: Open Wednesday, Thursday, Friday, Saturday, Sunday (Closed Monday and Tuesday People’s Story Museum: Open Wednesday, Thursday, Friday, Saturday, Sunday (Closed Monday and Tuesday) Museum of Childhood: Open Thursday, Friday, Saturday, Sunday, Monday (Closed Tuesday and Wednesday) Museum of Edinburgh: Open Thursday, Friday, Saturday, Sunday, Monday (Closed Tuesday and Wednesday) Queensferry Museum: Open Thursday, Friday, Saturday, Sunday, Monday (Closed Tuesday and Wednesday) 4.2 The impact on visitor numbers and income will be monitored. It is anticipated that opening all venues on Saturday and Sundays will offset the closures during the week. The changes will be monitored over the coming year and a future report will be brought to this committee on the impact of the changes.
4. Measures of success
4.1 A continued increase in visitor number, increase in spend per visitor and achievement of income targets 4.2 Achievement of the relevant objectives of the Culture Plan.
5. Financial impact
5.1 There are no financial impacts from the recommendations in this report
6. Risk, policy, compliance and governance impact
6.1 There are no compliance or governance impacts arising from this report’s recommendations. The risk is that changes to the opening hours and new initiatives working in partnership to modernise the historic assets operated by the Museum and Galleries service within Culture do not result in increased income and visitor numbers.
7. Equalities impact
7.1 The Museums and Galleries service offers free access to its venues and permanent collections, and via its Outreach Service, a free service to local communities. Outreach programming is designed to actively reach out to harder to Culture and Sport Committee – 25 October 2016
reach communities and to foster inclusion in line with the public sector duties of the Equalities Act 2010.
8. Sustainability impact
8.1 In common with other parts of Culture, the service is participating in a project to reduce carbon emissions by 2020 and to ensure waste is kept to a minimum.
9. Consultation and engagement
9.1 Consultation on the Museums and Galleries Service plan for 2013-18 was previously undertaken with staff, stakeholders and the general public. The redevelopment of the ground floor of the Museum of Childhood is being informed by extensive consultation with stakeholders, users and visitors. Feedback with shape the stories and the interpretive approach to ensure the gallery meets the needs of visitors and users.
10. Background reading/external references
All of the Business Bulletins presented to the Culture and Sport Committee to date, plus the specific reports listed below.
Report to the Culture and Sport Committee of 30 November 2015: Museums and Galleries Update
Report to the Finance and Resources Committee of 13 May 2015: Culture and Sport: Income Generation in Museums and Galleries
Report to the Culture and Sport Committee of 16 December 2014: Update on Edinburgh Museums and Galleries Service Plan 2013 - 2018
Reports to the Culture and Sport Committee of 21 October 2014: Ross Fountain; Museums and Galleries Volunteering Programme.
Report to the City of Edinburgh Council of 21 August 2014: Proposed Acquisition of Custom House, Leith
Report to the Culture and Sport Committee of 19 August 2014: Update on the Outreach Programme.
Report to the Culture and Sport Committee of 27 May 2014: The Travelling Gallery
Report to the Culture and Sport Committee of 11 March 2014: Redeveloping the Museum of Childhood
Culture and Sport Committee – 25 October 2016
Report to the Culture and Sport Committee of 20 August 2013: Consultation on the Edinburgh Museums and Galleries Service Plan 2013 - 2018
Report to the Culture and Leisure Committee of 23 October 2012: Museums and Galleries Update.
Reports to the Culture and Leisure Committee of 28 June 2011: Proposed Relocation of the Collective Gallery; Phase One of the Museums Hub; East of Scotland Museums Partnership.
Reports to the Culture and Leisure Committee of 26 April 2011: Update on Museum Outreach Activities in Newhaven; Old Observatory House, Calton Hill. Culture and Sport Committee
Reports to the Culture and Leisure Committee of 14 September 2010: Museums and Galleries Interim Staffing Restructure; Museums and Galleries New Website.
Reports to the Culture and Leisure Committee of 27 April 2010: Developments at the City Art Centre; Nelson Monument Visitor Attraction Rating; Museums and Galleries: Retail Income and Performance.
Reports to the Culture and Leisure Committee of 17 November 2009: Trinity Apse: Lease to Scottish Book Trust to Create Scotland’s First Literary Quarter; Old Observatory House, Calton Hill.
Report to the Finance and Resources Committee of 27 October 2009: Trinity Apse: Lease to Scottish Book Trust to Create Scotland’s First Literary Quarter
Reports to the Culture and Leisure Committee of 23 June 2009: Edinburgh International Science Festival at the City Art Centre; Future Care and Preservation of Old City Observatory Instruments.
Report to the Culture and Leisure Committee of 6 May 2009: Newhaven Heritage Museum - Update.
Reports to the Culture and Leisure Committee of 3 February 2009: Newhaven Heritage Museum; City Art Centre – Environmental Improvements.
Reports to the Culture and Leisure Committee of 16 September 2008: Update on Newhaven Heritage Museum; Progress Report on the Development of a Business Case for the Museum and Arts Hub.
Report to the Culture and Leisure Committee of 5 February 2008: A New Future for the City’s Museums and Galleries.
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Paul Lawrence Executive Director of Place Contact: Lynne Halfpenny, Director of Culture E-mail: [email protected] | Tel: 0131 529 3657 Contact: Frank Little, Cultural Venues Manager (Museums and Galleries) E-mail: [email protected] | Tel: 0131 529 3994
11. Links
Coalition Pledges P24 - Maintain and embrace support for our world-famous festivals and events P31 - Maintain our city’s reputation as the cultural capital of the world by continuing to support and invest in our cultural infrastructure P40 - Work with Edinburgh World Heritage Trust and other stakeholders to conserve the city’s built heritage Council Priorities CP6 – A creative, cultural capital CP9 – An attractive city CP12 – A built environment to match our ambition Single Outcome S01 - Edinburgh’s economy delivers increased investment, jobs Agreement and opportunities for all
Appendices Data from the Local Government Benchmarking Framework 2014/15
Culture and Sport Committee – 25 October 2016
Appendix 1 Data from the Local Government Benchmarking Framework 2014/15
Culture and Sport Committee
10.00am, Tuesday, 25 October 2016
Encouraging Live Music in Edinburgh: Update
Item number Report number Executive/routine Wards
Executive Summary This report provides an update on the amendment to current licensing policy, as proposed by the Music Is Audible (MIA) working group.
Links
Coalition Pledges P24, P31 Council Priorities CP6 Single Outcome Agreement
Report
Name of report
1. Recommendations 1.1 It is recommended that Committee; 1.1.1 notes that the Licensing Board has agreed to amend its policy regarding the use of a Licensing condition relating to amplified music as follows:
Existing wording (from paragraph 6.2 of the existing policy): ‘where the operating plan indicates that music is to be played in premises the Board will always consider the imposition of a condition requiring amplified music from those premises to be inaudible in residential property’.
Proposed new wording: Amplified music... ‘... shall not be an audible nuisance in neighbouring residential premises’.
1.1.2 notes that the Music Is Audible (MIA) Working Group will continue to address the recommendations made in an independent report by the Music Venue Trust, commissioned by the MIA Working Group, and that work will continue to implement these as work strands and key milestones are achieved;
2. Background 2.1 At its meeting of 20 October 2015, Committee considered a report into licensing provision in the city, which summarised related reports from the Music Venues Trust and the University of Edinburgh. Committee noted that an informal process of consultation had begun relating to the suggested amendments of the current licensing policy of the Licensing Board. It also commented on the need for more formal consultation with the wider community on the matter. 2.2 A range of consultations took place with the music sector and the wider public. These included an open meeting at the Usher Hall, press coverage, and direct communication and presentations to the Licensing Forum and Community Councils.
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3. Main report 3.1 Following a presentation by members of the Music Is Audible (MIA) Working Group to the Licensing Forum, the Forum recommended that the Licensing Board should consider its policy on the use of a condition relating to amplified music and recommended that the Board should carry out a consultation to seek views on the proposed amendment as suggested by the MIA Working Group. The Licensing Board agreed at its meeting on 14 March to open the issue to wider consultation. 3.2 The Music is Audible (MIA) Working Group held an open meeting for the music sector at the Usher Hall. They also wrote to all of the Community Councils offering a presentation and opportunity to discuss the proposed wording, of which Southside, Tollcross, New Town and Broughton, and Morningside engaged. 3.3 An open consultation exercise was carried out by the Licensing Boardfrom 21 April to 22 July and this was advertised online on the Council’s consultation hub. The process brought in over 500 responses. The significant majority were supportive of the MIA’s suggested amendment (501 out of 526). 3.4 Members of the MIA group set up a website – www.musicisaudible.org – to communicate key issues and activities across the sector and to publicise the consultation. 3.5 The City of Edinburgh Council was consulted by the Board as part of the overall consultation, with submissions from the Director of Culture and Licensing Standards Officers. 3.6 The Licensing Board considered a report on the amendment of the wording at its meeting on 29 August 2016. The report detailed the work carried out during the consultation period, the results, and the options available to the Board to address the responses. 3.7 Members of the Licensing Board felt that a further hearing was required to allow the matter to be considered in more detail and agreed to hold a closed hearing to hear the views directly from the bodies involved in the consultation. The hearing formed part of the subsequent Licensing Board meeting on 26 September, where the Board heard from representatives of Community Councils, residents’ associations, the MIA Group, Council Officers, trade associations and the Police. 3.8 Having heard from the various parties and discussed potential impacts and outcomes, the Board voted in favour of amending the current wording of its policy from ‘where the operating plan indicates that music is to be played in premises, the Board will always consider the imposition of a condition requiring amplified music from those premises to be inaudible in residential property’ to ‘Amplified music... .. shall not be an audible nuisance in neighbouring residential premises’. 3.9 Premises licence holders wishing to adopt the revised condition will be required to submit an application for variation of the premises licences. The Board will be required to consider individual applications in light of the amended policy, on a case by case basis.
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4. Measures of success 4.1 Constructive engagement with sector representatives. 4.2 Refreshed strategic priorities related to the music sector. 4.3 Effective co-production delivery between Council and third party cultural services 4.4 Meet Culture Plan objectives; 4.4.1 Support greater partnership working in the cultural and creative sectors and maximise resources available to help them thrive all year round. 4.4.2 Invest in artist and practitioner development, and support and sustain the local artist community
5. Financial impact 5.1 The costs associated with the work of the MIA Working Group can be contained within relevant divisional revenue budgets.
6. Risk, policy, compliance and governance impact 6.1 There are no risk, compliance or governance impacts arising for the recommendations in this report.
7. Equalities impact 7.1 The MIA working group has examined ways to foster better relations between the live music sector and communities living near venues. The issues examined by this group (and by the Live Music Matters working group) relate to human rights articles on freedom of expression and private and family life.
8. Sustainability impact 8.1 There are no impacts arising from the recommendations in this report
9. Consultation and engagement 9.1 All of the work described in this report is about engagement with the live music sector, and with other communities of interest, exemplar cities, and stakeholders.
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10. Background reading/external references 10.1 Licensing Board Meeting Papers - Monday 29 August 2016
Paul Lawrence Executive Director, Place Contact: Karl Chapman, Cultural Venues Manager E-mail: [email protected] | Tel: 0131 228 8589
11. Links
Coalition Pledges P24 - Maintain and embrace support for our world-famous festivals and events P31 - Maintain our city’s reputation as the cultural capital of the world by continuing to support and invest in our cultural infrastructure Council Priorities CP6 – A creative, cultural capital Single Outcome Agreement Appendices
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