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Culture and Sport Committee Notice of meeting and agenda Culture and Sport Committee 10.00 am Tuesday 25 October 2016 Dean of Guild Court Room, City Chambers, High Street, Edinburgh This is a public meeting and members of the public are welcome to attend Contacts Ross Murray – Committee Services Email: [email protected] Tel: 0131 469 3870 Lesley Birrell – Committee Services Email: [email protected] Tel: 0131 529 4240 1. Order of business 1.1 Including any notices of motion and any other items of business submitted as urgent for consideration at the meeting 2. Declaration of interests 2.1 Members should declare any financial and non-financial interests they have in the items of business for consideration, identifying the relevant agenda item and the nature of their interest 3. Deputations 3.1 If any 4. Minutes 4.1 Culture and Sport Committee of 23 August 2016 (circulated) 5. Forward Planning 5.1 Culture and Sport Committee Key Decisions Forward Plan (circulated) 5.2 Culture and Sport Committee Rolling Actions Log (circulated) 6. Business Bulletin 6.1 Culture and Sport Committee Business Bulletin (circulated) 7. Presentations 7.1 Creative Collaborations – Desire Lines in Action - Presentation by Julia Amour (Director of Festivals Edinburgh), Adrian Harris (Chief Executive, Queen’s Hall) and Linda Crooks (Executive Producer – Traverse Theatre) 8. Executive Decisions 8.1 South East Scotland Archaeology Partnership – report by the Executive Director of Place (circulated) 8.2 Third Party Cultural Grants Co-production Conversations Update – report by the Executive Director of Place (circulated) 9. Routine Decisions 9.1 Museums and Galleries Update – report by the Executive Director of Place (circulated) 9.2 Encouraging Live Music in Edinburgh: Update – report by the Executive Director of Place (circulated) 10. Motions 10.1 If any Culture and Sport Committee – 25 October 2016 Page 2 of 4 Kirsty-Louise Campbell Interim Head of Strategy and Insight Committee Members Councillors Lewis (Convener), Austin Hart (Vice-Convener), Booth, Cairns, Cardownie, Donaldson, Doran, Fullerton, Heslop, Milligan, Munro, Paterson, Shields, Burns (ex officio) and Howat (ex officio). Information about the Culture and Sport Committee The Culture and Sport Committee consists of 15 Councillors and is appointed by the City of Edinburgh Council. The Culture and Sport Committee usually meets every eight weeks. The Culture and Sport Committee usually meets in the Dean of Guild Court Room in the City Chambers on the High Street in Edinburgh. There is a seated public gallery and the meeting is open to all members of the public. Further information If you have any questions about the agenda or meeting arrangements, please contact Ross Murray / Lesley Birrell, Committee Services, City of Edinburgh Council, Business Centre 2.1, Waverley Court, 4 East Market Street, Edinburgh EH8 8BG, Tel 0131 469 3870/0131 529 4240 email [email protected] / [email protected] . A copy of the agenda and papers for this meeting will be available for inspection prior to the meeting at the main reception office, City Chambers, High Street, Edinburgh. The agenda, minutes and public reports for this meeting and all the main Council committees can be viewed online by going to www.edinburgh.gov.uk/cpol. Webcasting of Council meetings Please note: this meeting may be filmed for live and subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. You should be aware that the Council is a Data Controller under the Data Protection Act 1998. Data collected during this webcast will be retained in accordance with the Council’s published policy including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Generally the public seating areas will not be filmed. However, by entering the Council Chamber and using the public seating area, you are consenting to being filmed and to the use and storage of those images and sound recordings and any information pertaining to you contained in them for web casting and training purposes and for the purpose of keeping historical records and making those records available to the public. Culture and Sport Committee – 25 October 2016 Page 3 of 4 Any information presented by you to the Council at a meeting, in a deputation or otherwise, in addition to forming part of a webcast that will be held as a historical record, will also be held and used by the Council in connection with the relevant matter until that matter is decided or otherwise resolved (including any potential appeals and other connected processes). Thereafter, that information will continue to be held as part of the historical record in accordance with the paragraphs above. If you have any queries regarding this, and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact Committee Services on 0131 529 4106 or [email protected] . Culture and Sport Committee – 25 October 2016 Page 4 of 4 Minutes Item 4.1 Culture and Sport Committee 10.00 am, Tuesday, 23 August 2016 Present Councillors Lewis (Convener), Austin Hart (Vice-Convener), Cairns, Booth, Donaldson, Doran, Fullerton, Milligan, Munro, Paterson and Shields (items 12 – 16). 1. Minutes Decision To approve the minute of the Culture and Sport Committee of 31 May 2016 as a correct record 2. Rolling Actions Log The Culture and Sport Committee Rolling Actions Log for August 2016 was presented. Decision 1) To approve the closure of actions 1, 3, 11 and 12. 2) To otherwise note the remaining outstanding actions. (Reference – Rolling Actions Log 23 August 2016, submitted.) 3. Business Bulletin The Culture and Sport Committee Business Bulletin for August 2016 was presented. Decision 1) To note the information set out in the Culture and Sport Business Bulletin. 2) To ask that an update report be submitted to the Culture and Sport Committee regarding the impact of the transition programme on the running of museums within the City. (Reference – Business Bulletin, 23 August 2016, submitted) 4. Presentation - Duncan Hendry, Chief Executive, Festival City Theatres Trust Duncan Hendry (Chief Executive, Festival City Theatres Trust) outlined the work of Festivals City Theatres Trust during the 2015/16 financial year. The trust was responsible for the operation and management of the Festival and King’s Theatres. The presentation covered the following areas: • Productions that had taken place throughout the year; • Attendance figures; • Annual turnover, funding cuts, costs and profits; • Work with the Edinburgh International and other year round festivals; • Educational work; • Relaxed and dementia friendly performances; and • Condition of the estate. Decision 1) To note the presentation and to thank Duncan Hendry for his contribution. 2) To request that officers investigate how the contribution of Allan Stewart to the Edinburgh King’s Theatre pantomime could be acknowledged. 5. Council Companies – Festival City Theatres Trust Performance 2015/16 The third annual performance report on the Festival City Theatres Trust including financial information on the surplus sum carried forward to 2016/17 and level of reserves was presented. Decision To note the positive performance of the Festival City Theatres Trust (FCTT) during 2015/16. (References – minute of the Culture and Sport Committee 18 August 2015 (item 7); report by the Executive Director of Place, submitted.) Declaration of Interests Councillor Lewis and Doran declared a non-financial interest in the foregoing item as Directors of Festival City Theatres Trust. 5. Nick Bone and Saras Feijoo, Edinburgh Performing Arts Development Project Nick Bone and Saras Feijoo gave a presentation on the work of the Edinburgh Performing Arts Development Project (EPAD). The following areas were highlighted. • The focus on support, space and networking for performance artists in Edinburgh. • The size and scope of EPAD. • Sources of financial support. • The aim to create an online searchable database of available spaces in Edinburgh. • Feedback received so far. • The story of performance artist Saras Feijoo and her experiences working with EPAD. Culture and Sport Committee – 23 August 2016 Page 2 of 8 Decision To note the presentation and to thank Nick Bone and Saras Feijoo for their contribution. 6. Edinburgh Performing Arts Development Project Update A summary of the first successful year of activity by the Council funded Edinburgh Performing Arts Development (EPAD) project was provided alongside proposals for further development. Decision 1) To welcome the achievements to date and note the mission to improve support for the performance and dance infrastructure in the city. 2) To note the successful development of the project, and the ambition to extend the project for a further 12 months (from October 2016). 3) To agree funding a further 12 months of activity to the end of September 2017 to a maximum of £15,000 subject to partnership funding being achieved to provide a proposed £30,000 programme budget. (Reference – report by the Executive Director of Place, submitted). 7. Appointments to Sub-Committees and Working Groups – 2016 – 17 The Committee was invited to appoint the membership of its Working Groups for 2015/2016. Decision 1) To appoint the membership of Working Groups for 2016/17 as detailed in the appendix to this minute. 2) To note that the Edinburgh Cultural Partnership had been replaced by the Culture Task Group (established 30 November 2015). (References – minutes of the Culture and Sport Committee 18 August 2016 (item 15) and 30 November 2015 (item 6); report by the Chief Executive, submitted) 8. Commemorating Elsie Inglis Following a motion submitted by Councillor Rose to the Council Meeting of 25 June 2015, moves to commemorate the life and work of Dr Elsie Inglis; a well known Edinburgh doctor who was a medical pioneer, an advocate for women’s rights, and a heroine of the First World War; on the 100th anniversary of her death in 1917, were outlined.
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