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Maidstone Borough Council General Purposes Group Minutes of The MAIDSTONE BOROUGH COUNCIL GENERAL PURPOSES GROUP MINUTES OF THE MEETING HELD ON 30 NOVEMBER 2011 Present: Councillor Mrs Hinder (Chairman) , and Councillors Mrs Gibson, Ms Griffin, Thick and Vizzard 23. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors Black, Chittenden and Mrs Stockell. 24. URGENT ITEM The Chairman agreed to take an urgent oral report of the Head of Democratic Services regarding the appointment of a Director to the Board of Town Centre Management. 25. NOTIFICATION OF SUBSTITUTE MEMBERS The following substitutions were noted:- Councillor Ms Griffin for Councillor Chittenden Councillor Mrs Gibson for Councillor Black 26. NOTIFICATION OF VISITING MEMBERS There were no Visiting Members. 27. DISCLOSURES BY MEMBERS AND OFFICERS There were no disclosures by Members or Officers. 28. DISCLOSURES OF LOBBYING There were no disclosures of Lobbying. 29. EXEMPT ITEMS RESOLVED : That the Items on the Agenda be taken in public as proposed. 30. MINUTES RESOLVED : That the Minutes of the Meeting held on 8 September 2011 be approved as a correct record and signed. 1 31. POLLING PLACE REVIEW The Group considered the report of the Head of Democratic Services regarding a review of Polling Districts, Polling Places and Polling Stations. The Head of Democratic Services circulated copies of emails he had received since the publication of the Agenda regarding objections to the recommendations in the report in respect of Barming, West Farleigh, Thurnham, Bicknor, Hucking and Frinsted. The Group went through each of the recommendations in turn and discussed the pros and cons, taking into consideration the comments of the returning officer and the objections received. The Group agreed with the objections in respect of Barming and Detling and Thurnham Wards and agreed to make no change in the Polling Stations in those wards. RESOLVED : That Council be recommended to agree that there be no changes to Polling Stations, except for the following:- Ward Current Polling Recommendation Station Coxheath & Hunton The Cricket That the electors be transferred Parish: West Pavilion to vote at All Saints Church, Farleigh Church Lane, West Farleigh Heath St Andrews That the polling station b e Church Hall changed to Beechwood Community Hall on the grounds of locality. South Loose Bowls That the polling station be Club transferred to the YMCA. Headcorn Hawkenbury That there be no change but if Parish: Headcorn Public House the public house becomes unavailable, electors be transferred to vote at Headcorn Village Hall North Downs Hucking Parish That the electors of Bicknor be Parish: Bicknor Church transferred to vote at the Cardwell Pavilion, Hollingbourne North Downs Frinsted Villag e That the electors of Frinsted Parish: Frinsted Hall transfer to vote at Wormshill Village Hall North Downs Hucking Parish That the electors of Hucking be Parish: Hucking Church transferred to vote at the Cardwell Pavilion, Hollingbourne. North Downs St Margarets That the electors of Wichling be Parish: Wichling Church transferred to vote at the Harrow Inn, Lenham 2 32. NOMINATIONS TO OUTSIDE BODIES The Group considered the report of the Head of Democratic Services regarding appointments to Outside Bodies. RESOLVED : That the following appointments to Outside Bodies be made:- i) Maidstone/Beauvais Twinning Association – Councillor Ash with immediate effect until 31 March 2012 ii) Maidstone Mind – Councillor Mrs Grigg with immediate effect until 18 October 2013 iii) Tourism South East – Councillor Parvin (Substitute Member) with immediate effect until 20 May 2012. 33. APPOINTMENT OF DIRECTOR TO THE BOARD OF TOWN CENTRE MANAGEMENT The Head of Democratic Services informed the Group that the Council had been approached to appoint two Directors (1 x Officer and 1 x Member) to the Board of Town Centre Management. An Officer appointment had been made and the Group were asked to consider whether they wish to accept the request and include the appointment of a Director to Town Centre Management on the list of Outside Bodies and whether Officers could invite Members to make nominations for this position to be considered by the Group. RESOLVED : That Town Centre Management be added to the list of Outside Bodies and Members be invited to send in nominations for the position of Director to be considered by the Group. 34. DURATION OF MEETING 6.30 p.m. to 7.35 p.m. 3 .
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