2019 VENDOR PACKET
“To unify, celebrate, and strengthen the LGBTQ+ community of Southern Arizona through advocacy, education, leadership, and support.” TABLE OF CONTENTS Contents
About Tucson Pride ______1 Board of Directors Message ______2 Vendor Registration Prices ______3 Vendor Registration Checklist ______5 Load-In and Load-Out ______7 Frequently Asked Questions ______9 Vendor Rules Acknowledgement & Indemnity Statement ______10
2019 TUCSON PRIDE VENDOR PACKAGE
About Tucson Pride
ABOUT TUCSON PRIDE Tucson Pride, Inc. (TPI) is an all-volunteer administered and operated IRS 501(c)(3) Non-Profit Organization that produces and promotes cultural, educational, and recreational events for the gay, lesbian, bisexual and transgender community in Tucson, Arizona and beyond. Tucson Pride was founded in 1977 making it Arizona’s first and longest established LGBTQ Organization.
VISION Tucson Pride envisions a community of diverse, empowered, and accepted individuals to live full and authentic lives, with the love and support of an understanding community.
MISSION STATEMENT To unify, celebrate, and strengthen the LGBTQ+ community of Southern Arizona through advocacy, education, leadership, and support.
VALUES Transcend, Unify, Cultivate, Support, Outreach, Nourish
Proactive, Respect, Inclusive, Diversity, Encouragement
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Board of Directors Message
STONEWALL: HALF A CENTURY OF PRIDE
Five decades ago, something extraordinary unfolded at the Stonewall Inn. Situated in New York’s Greenwich Village, the Stonewall Inn was more than a gay bar. It was a safe haven for an assortment of patrons and was known to be popular among the poorest and most marginalized people in the gay community: drag queens, transgender people, racial and ethnic minorities, gay men, lesbians, sex workers, and homeless youth. The Stonewall Inn was routinely subjected to police raids. These raids can best be characterized as acts of intimidation, extortion, and police brutality. Often time, patrons who were spared from arrest, quickly left the establishment upon being released by police.
The raid of June 28, 1969 did not unfold as expected. Unlike previous raids, patrons did not leave the area. Police quickly found themselves outnumbered and retreated into the bar to await reinforcements. Following the lead of Marsha P. Johnson; a transgender woman of color, the residents of Christopher Street rebelled. The Stonewall Riots continued for three days and led to the formation of the Gay Liberation Front (GLF), an assortment of LGBTQ+ neighborhood groups and activists. The first Gay Pride marches were held in 1970, on the anniversary of the Stonewall Uprising. These marches have since become an integral tradition across the United States and around the world; evolving to include modern day Pride Festivals.
While the pride events of the modern era have taken on more of a celebratory tone, the focus of these parades continues to be firmly rooted in promoting the visibility of the LGBTQ+ community and our allies. Here in Tucson, our Pride event has grown to include a diverse representation of LGBTQ+ organizations, social groups, nonprofit organizations, various faith communities, business entities, and civic leaders. As we continue this extraordinary tradition, let us celebrate our story while at the same time encompassing the original spirit of the early Gay Liberation Movement.
While the LGBTQ+ rights movement has made an unfathomable amount of progress over five decades, much remains to be done. Our community has not yet achieved full recognition as true equals among our fellow citizens. With that in mind, let us march this year with a renewed focus on community activism and the indispensable role that it holds in the pursuit of equality. Happy Pride!
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Vendor Registration Prices
10X10 PRIDE PROVIDED CANOPY (INCLUDES: LIGHTING, 1 TABLE, AND 2 CHAIRS)
Early Bird Discount – On or before July 26, 2019 Commercial Goods and Services Vendor - $325.00 Non-Profit Exhibitor - $275.00 w/Proof of IRS Tax Exempt Status
Late Registration – After July 26, 2019 Commercial Goods and Services Vendor - $425.00 Non-Profit Exhibitor - $375.00 w/Proof of IRS Tax Exempt Status
20X20 PRIDE PROVIDED CANOPY (INCLUDES: LIGHTING, 1 TABLE, AND 2 CHAIRS)
Early Bird Discount – On or before July 26, 2019 Commercial Goods and Services Vendor - $600.00 Non-Profit Exhibitor - $500.00 w/Proof of IRS Tax Exempt Status
Late Registration – After July 26, 2019 Commercial Goods and Services Vendor - $700.00 Non-Profit Exhibitor - $600.00 w/Proof of IRS Tax Exempt Status
10X10 SELF-PROVIDED POP-UP SPACE – LIMITED SPACES AVAILABLE
Early Bird Discount – On or before July 26, 2019 Commercial Goods and Services Vendor - $200.00 Non-Profit Exhibitor - $100.00 w/Proof of IRS Tax Exempt Status
Late Registration – After July 26, 2019 Commercial Goods and Services Vendor - $300.00 Non-Profit Exhibitor - $200.00 w/Proof of IRS Tax Exempt Status
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FOOD TRUCKS AND TRAILERS
Early Bird Discount – On or before July 26, 2019 Maximum 15X20 Food Truck Space - $350.00
Late Registration – After July 26, 2019 Maximum 15X20 Food Truck Space - $450.00
EXTRAS Tables: $15.00 Chairs: $5.00 Additional Festival Tickets (Vendor Discount): $10.00 NOTE: . Each 10X10 vendor space receives 2 complimentary vendor passes . Each 10X20 vendor space receives 4 complimentary vendor passes . Each 20X20 vendor space receives 8 complimentary vendor passes . Each Food Truck/Food Trailer vendor space receives 4 complimentary vendor passes
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Vendor Registration Checklist
COMMERCIAL GOODS AND SERVICES EXHIBITOR EARLY REGISTRATION CHECKLIST – EARLY REGISTRATION ENDS JULY 26, 2019
CAN BE EMAILED TO [email protected] OR MAILED TO TUCSON LESBIAN AND GAY ALLIANCE, PO BOX 18675, TUCSON, AZ 85731 Proof of payment for space (Make payments online @ https://tucson-pride-festival-2019-vendor-resistration.eventbrite.com ) Copy of Certificate of insurance o Minimum $1,000,000.00 policy indicating “Tucson Lesbian and Gay Alliance dba Tucson Pride, Inc” as additional insured. o Certificate of insurance must be mailed to Tucson Lesbian and Gay Alliance, PO Box 18675, Tucson, AZ 85731 o Contact [email protected] to obtain single day coverage through our insurer if you are uninsured. Business License Signed Acknowledgment of Vendor Rules o All must be emailed or received via U.S. Mail on or before July 26, 2019 to receive early bird discount.
NON PROFIT EXHIBITOR EARLY REGISTRATION CHECKLIST – EARLY REGISTRATION ENDS JULY 26, 2019
CAN BE EMAILED TO [email protected] OR MAILED TO TUCSON LESBIAN AND GAY ALLIANCE, PO BOX 18675, TUCSON, AZ 85731 Proof of payment for space (Make payments online @ https://tucson-pride-festival-2019-vendor-resistration.eventbrite.com ) Copy of Certificate of insurance o Minimum $1,000,000.00 policy indicating “Tucson Lesbian and Gay Alliance dba Tucson Pride, Inc” as additional insured. o Certificate of insurance must be mailed to Tucson Lesbian and Gay Alliance, PO Box 18675, Tucson, AZ 85731 o Contact [email protected] to obtain single day coverage through our insurer if you are uninsured. Copy of IRS Non-Profit Determination Letter Signed Acknowledgement of Vendor Rules o All must be emailed or received via U.S. Mail on or before July 26, 2019 to receive early bird discount.
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COMMERCIAL GOODS AND SERVICES EXHIBITOR LATE REGISTRATION CHECK LIST
CAN BE EMAILED TO [email protected] OR MAILED TO TUCSON LESBIAN AND GAY ALLIANCE, PO BOX 18675, TUCSON, AZ 85731 Proof of payment for space (Make payments online @ https://tucson-pride-festival-2019-vendor-resistration.eventbrite.com ) Copy of Certificate of insurance o Minimum $1,000,000.00 policy indicating “Tucson Lesbian and Gay Alliance dba Tucson Pride, Inc” as additional insured. o Certificate of insurance must be mailed to Tucson Lesbian and Gay Alliance, PO Box 18675, Tucson, AZ 85731 o Contact [email protected] to obtain single day coverage through our insurer if you are uninsured. Business License Signed Acknowledgement of Vendor Rules o All must be emailed or received via U.S. Mail on or before August 23, 2019 to ensure space.
NON PROFIT EXHIBITOR LATE REGISTRATION CHECK LIST
CAN BE EMAILED TO [email protected] OR MAILED TO TUCSON LESBIAN AND GAY ALLIANCE, PO BOX 18675, TUCSON, AZ 85731 Proof of payment for space (Make payments online @ https://tucson-pride-festival-2019-vendor-resistration.eventbrite.com ) Copy of Certificate of insurance o Minimum $1,000,000.00 policy indicating “Tucson Lesbian and Gay Alliance dba Tucson Pride, Inc” as additional insured. o Certificate of insurance must be mailed to Tucson Lesbian and Gay Alliance, PO Box 18675, Tucson, AZ 85731 o Contact [email protected] to obtain single day coverage through our insurer if you are uninsured. Copy of IRS Non-profit Determination Letter Signed Acknowledgement of Vendor Rules o All must be emailed or received via U.S. Mail on or before August 23, 2019 to ensure space.
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Load-In and Load-Out
LOAD-IN DATES AND TIMES Early Load-In: Friday, September 27, 2019 from 2:00 PM to 7:00 PM Festival Day Load-In: Saturday September 28th 2019 from 7:00 AM to 10:00 AM Vendor Load-In will close at 10:00 AM on Saturday, September 28, 2019 o If you have not checked in by 10:00 AM, your space and your payment will be forfeit. No Refunds, No Exceptions.
FOOD TRUCK LOAD-IN Saturday September 28th 2019 from 7:00 AM to 10:00 AM (First Come, First Serve)
BREAKDOWN AND LOAD-OUT Vendor closing begins at 6:00 PM Please expect to staff your booth until 6:00 PM Please bring dollies, hand carts to aid in the load-in and load-out process. Tucson Pride will NOT provide these items. Vehicles will not be permitted on festival grounds until after the festival closes and Tucson Pride has been given the go-ahead by the Tucson Police Department. Please leave all Tucson Pride provided tables and chairs in your booth Please remove any and all litter and garbage from your booth Please bag and tie any trash in your space and leave the sealed bag at the front of your booth Food Vendors may not leave containers of or dump grease onto park grounds. Food vendors will incur a fine from the City of Tucson for any illegal dumping on park grounds. Food Vendors must provide their own grey water storage tanks and may not dump grey water onto park grounds. Food vendors will incur a fine from the City of Tucson for any illegal dumping on park grounds. All individuals must be off of park grounds no later than 10:30 PM
PARK RULES Overnight camping or RV parking is NOT permitted on City Park property. All Table (s) and Chair(s) will be placed in each booth. Please do not take them out of booth. Motor vehicles are not permitted on park grounds unless specifically exempted by the City of Tucson Parks and Recreation Department.
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FESTIVAL VENDOR RULES All vendors are expected to comply with instructions from Tucson Pride Festival Staff, Tucson Pride Public Safety Staff, and Government Officials. Be kind and courteous to fellow vendors, volunteers, and festival ticket holders. Please keep your area clean and free from litter and garbage Vendors may bring a single cooler with unopened bottled water and/or soft drinks Vendors may NOT bring alcoholic beverages onto the festival grounds Vendors should remain inside their booth Please refrain from circulating around the festival grounds for the distribution of merchandise and/or flyers. Food Vendors may distribute food samples within a 10 feet radius of their assigned space. Smoking is not permitted inside of vendor tents per Fire Department Regulations Use of propane, open flame, or vapor emitting equipment is not permitted inside of vendor tents per Fire Department Regulations
SELF-PROVIDED POP-UP SPACES All self-provided pop-ups must be inspected onsite, by the Tucson Fire Department, prior to being occupied. Tents, Walls, Membrane Materials, and Decorations shall be flame-resistant. A Certificate or manufacturer label of flame-resistance is required. All Tent and Booth Structures shall be anchored adequately to prevent movement, “walking,” or collapse regardless of size; per Tucson Fire Department Specifications Structures shall have staked anchor plates, tethered stakes, or other Tucson Fire Department approved ballasting. Each post of every tent shall be anchored in an appropriate manner. Tents which do not have adequate anchoring shall be removed from service by the fire inspector. Electricity will NOT be provided in self-provided pop-up spaces per Tucson Fire Code.
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Frequently Asked Questions
HOW DO I REGISTER? Log onto www.tucsonpride.org Click on the “Pride 2019” tab Scroll down to Vendors and click on the “Register Here” button You will be redirected to Eventbrite where you will start your registration
WHAT PAYMENT METHODS ARE AVAILABLE FOR EXHIBITOR SPACE? Credit Card via Eventbrite o Will incur a third-party payment processing fee of 2.5% and $1.50 Check o Make checks payable to “Tucson Lesbian and Gay Alliance” o Mail Check as well as a copy of your Vendor Registration Form, and all copies requested forms to: . Tucson Lesbian and Gay Alliance, PO Box 18675, Tucson, AZ 85731 Cash Payments not accepted Payments not accepted on the day of the pride
WHEN DOES REGISTERATION END? Payment, and all copy of all document must be turned in on 8-23-19. If everything is not turned in on or before 08-23-19 all fees will be forfeit, and space will be re sold.
WHERE DO I SEND MY PAPERWORK? Scan and email to [email protected], or mail to Tucson Lesbian and Gay Alliance, PO Box 18675, Tucson, AZ 85731
CAN I INCLUDE PETS OR ANIMALS IN PRIDE? Only service animals will be admitted to festival grounds Non-service animals are prohibited
WHEN IS LOAD-IN? Early Load-in is on Friday, September 27, 2019 from 1:00 pm to 7:00 pm Festival Day Load-in is on Saturday, September 28, 2019 from 7:00 am to 10:00 am o NOTE: Country Club Road will close to ALL traffic at 10:30 am
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Vendor Rules Acknowledgement & Indemnity Statement
Third Party Indemnity: This Agreement is for the sole and exclusive benefit of the Parties contained herein; Tucson Lesbian and Gay Alliance; hereafter described as Tucson Pride, and Festival Exhibitor as named in this agreement, and it shall not be deemed to be for the direct or indirect benefit of any other person or entity, including without limitation either Party’s customers, suppliers, employees, volunteers, or agents. Festival Exhibitors shall indemnify and hold harmless Tucson Pride and its Affiliates, officers, directors, employees, volunteers, and agents, against and from any liability, loss, damage, cost and expense (including attorneys’ fees and costs of litigation) (collectively, “Losses”) arising out of or in connection with any claim or action that any person or entity may make or file against the Festival Exhibitor as named in this agreement or its Affiliates or any of its officers, directors, employees, or agents in connection with this Agreement, regardless of the standard of negligence or culpability alleged. Festival Exhibitors shall indemnify and hold harmless Tucson Pride and its Affiliates, officers, directors, employees, volunteers, and agents against and from any liability, loss, damage, cost and expense (including attorney's fees and costs of litigation) (collectively, "Losses") arising out of or in connection with any claim or action that any person or entity may make or file against the Festival Exhibitor as named in this agreement or its Affiliates or any of its officers, directors, or agents in connection with any goods or services conveyed by sale, gift, or any means of transfer from Festival Exhibitor to any Festival Attendee
Vendor Rules Acknowledgement: I have read and understand the rules. I promise to obey and follow- through with them and to ask for clarification if something is not clear. By signing below, you acknowledge that you will abide by all of the above policies.
Vendor’s signature
Vendor’s printed name
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