Infrastructure Services Committee Agenda
8 September 2020
A Quality Rural Lifestyle - in a vibrant, caring and sustainable community
To All Councillors
You are hereby notified that the next meeting of the Infrastructure Services Committee will be held on 8 September 2020 in the Council Chambers and via Zoom video conference at 12.00pm, for the purpose of transacting the undermentioned business.
This meeting will be audio recorded and those in attendance should refrain from making any defamatory statements.
There are to be no other recordings of this meeting without the prior authorisation of the committee.
The Infrastructure Services Committee consists of
Cr Lorna Driscoll, Cr Ron Campbell, Cr James Burns, Cr Sue Abbott and Cr Maurice Collison.
GLENN INGLIS ACTING GENERAL MANAGER
1. APOLOGIES
2. DECLARATION OF INTEREST
3. PUBLIC PARTICIPATION
4. BUSINESS ITEMS
INFRASTRUCTURE SERVICES REPORTS ...... 1 ISC.09.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES - WATER AND SEWER...... 1 ISC.09.2 WORKS PROGRAM - INFRASTRUCTURE SERVICES ...... 11 ISC.09.3 SPECIAL PROJECTS UPDATE ...... 24 ISC.09.4 CAPITAL WORKS UPDATE ...... 31 ISC.09.5 WATER CONSUMPTION UPDATE AND SUMMARY ...... 37 ISC.09.6 VILLAGE RETICULATION AND MURRURUNDI RESERVOIR MONTHLY REPORT ...... 44 ISC.09.7 SCCF2-0084 WILSON MEMORIAL OVAL FACILITIES UPGRADE - PROJECT UPDATE ...... 48 ISC.09.8 GRADING AND RESHEETING COMPLETED IN 2019/20 ...... 56 ISC.09.9 REGIONAL ROAD TRANSFER & NSW ROAD CLASSIFICATION REVIEW ...... 61 ISC.09.10 ANSWERS TO COUNCILLOR QUESTIONS ...... 89
5. COUNCILLOR QUESTIONS
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
INFRASTRUCTURE SERVICES REPORTS
ISC.09.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES - WATER AND SEWER RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Phillip Hood - Acting Director Infrastructure Services
PURPOSE
The purpose of the report is to provide an update on all works undertaken by the Water and Sewer teams over the previous month and those planned for the upcoming month.
RECOMMENDATION
That the Committee receive the report and note the information.
BACKGROUND
The report provides information to assist in addressing ratepayer enquiries regarding construction, maintenance and other activities in the area of Water and Sewer.
REPORT/PROPOSAL
Progress of major projects is listed in Attachment 1. All works relating to the Murrurundi Reservoir and Village Reticulation Projects are covered in a separate report.
Project highlights from this month include (but are not limited to):
Scone/Aberdeen/Murrurundi Water Supply Treatment Improvement Pathway o Public Works Advisory (PWA) provided UHSC with a new, draft project proposal to deliver on the Integrated Water Cycle Management (IWCM) Plan for the Shire’s water and sewer infrastructure. This is the highest level planning document that is a requirement of NSW Best-Practice Water Supply and Sewerage Management. UHSC have returned the draft proposal with comments, including Department Planning, Industry & Environment (DPIE) – Water input. o The IWCM will take into account the recent ‘Boil Water Alert’ and other supply and treatment concerns. The outcomes of the (yet to be undertaken) NSW Health facilitated Drinking Water Quality Management Workshop will also be included in the IWCM process. o UHSC are proceeding with the $1.7M UV, Pre-chlorination and Fluoride project with Hunter H2O currently putting together the technical specifications for an immediate D&C tender. NSW Health will fund any fluoride components, with a options analysis between different fluoride options being undertaken by Hunter H2O also able to be paid for by Health as a pre-construction activity.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 1
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
o UHSC are in regular discussions with DPIE in regards to our ongoing water supply and quality problems, the IWCM process, and the need for additional treatment improvements. o It is unlikely that a ‘full treatment’ or filtration plant will be approved or funded via the NSW Government ‘Safe and Secure’ Program until the above planning and assessment processes are undertaken as per ‘Best Practice’. o Once the appropriate planning tasks are completed, it would then be expected that DPIE will support UHSC through the design and delivery of the necessary additional treatment improvements.
Aberdeen Hunter River Intake Improvements o GHD have provided the final report regarding the water supply works at Aberdeen. o While there are limitations to what improvements can be undertaken, nevertheless over $300,000 of potential works have been identified at the pump station that will assist in performance and reliability, in order to better manage ongoing water quality issues from Glenbawn Dam. o These works include 2 new pumps and 2 ‘overhauled’ pumps, new VSDs (variable speed drives), intake rehabilitation works and changes to pipework to improve the intake screen backwash function. o It is advised that the highest priority works – intake rehabilitation and purchase of new ‘Scone’ pump set – should be progressed immediately. o GHD have subsequently provided a variation proposal to develop concept upgrade designs and technical specifications for works to proceed ASAP. o Council have engaged GHD to proceed with this work, at the lump sum cost of $46,568. o Council will continue to seek ‘Safe and Secure’ or other funding for the Aberdeen Intake Works, but indications from DPIE are that this is unlikely to be successful.
Cassilis Sewerage Scheme o Public Works Advisory (PWA) were engaged to develop separate Design and Construction Tenders for Council to progress this project, in addition to reviewing the overall cost estimate for the works. o Previous cost estimate from Cardno who completed the Concept Design was approximately $4.3M – far larger than the current project budget of $2.7M. Discussions with local civil contractors at the time indicated that the project budget would be sufficient to deliver the works. o However, PWA have estimated the total cost of works could be higher still – up to $4.9M (with contingencies). o Council staff have discussed the project issues with the Department Planning, Industry and Environment (DPIE) – Water, including consideration for additional funding being made available by the NSW Government’s Safe and Secure Program, though indications are this will be unlikely due to the small number of connections. o Council will continue to work with DPIE, PWA and our funding partners to find a funding solution. o In the meantime the Detailed Design tender is being advertised now, with a closing date of Monday 5 October 2020.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 2
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
OPTIONS
To note the report.
CONSULTATION
Director Infrastructure Services Manager Water and Sewer Engineer Water and Sewer Distribution Engineer Water and Sewer Treatment
STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows:
BUILT & NATURAL ENVIRONMENT Goal 4 Plan for a sustainable future. CS15 Plan, facilitate and provide for a changing population for current and future generations.
ECONOMY & INFRASTUCTURE Goal 6 Increase, enhance and maintain civil infrastructure, Community assets and open spaces to meet the needs of current and future generations.
CS24 Provide for replacement, improvement and additional Community and open space infrastructure through investment, best practice and risk management. CS26 Provide safe and reliable water and sewerage services to meet the demands of current and future generations.
LEADERSHIP Goal 9 Advocate for the Community. CS41 To participate and encourage regional coordination and planning between Councils and other generations. CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.
We are working to achieve the following Community Priorities:
b. Delivery Program
The report addresses the following objectives for works up to 30 June 2021 as described in the 2020/21 DPOP:
Water Services By providing an adequate and secure potable water supply to recognised standards in defined areas on a cost effective basis.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 3
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Sewage Services By maintaining sewerage systems for the transportation and treatment of sewage to meet license requirements. By implementing a long-term asset replacement strategy. c. Other Plans
Various Asset Management Plans.
IMPLICATIONS a. Policy and Procedural Implications
Maintenance guidelines as identified within Service Levels, Asset Management Plans and Strategic Plans. b. Financial Implications
Identified within individual items in the 2020/21 budget. c. Legislative Implications Protection of the Environment Operations Act 1997 Water Management Act 2000 Public Health Regulation 2012 d. Risk Implications
Maintenance and Capital activities play a vital role to mitigate and minimise Council’s risk in these areas. e. Sustainability Implications
All water and sewer works are undertaken with consideration to ongoing sustainable use of our water resources.
f. Other Implications
Nil
CONCLUSION
The updated report is provided as Attachment 1 and details work undertaken over the previous month and works planned for the upcoming month.
ATTACHMENTS
1 Water and Sewer Activities Update up to 31.8.2020
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 4 ATTACHMENT NO: 1 - WATER AND SEWER ACTIVITIES UPDATE UP TO 31.8.2020 ITEM NO: ISC.09.1
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 5 ATTACHMENT NO: 1 - WATER AND SEWER ACTIVITIES UPDATE UP TO 31.8.2020 ITEM NO: ISC.09.1
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 6 ATTACHMENT NO: 1 - WATER AND SEWER ACTIVITIES UPDATE UP TO 31.8.2020 ITEM NO: ISC.09.1
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 7 ATTACHMENT NO: 1 - WATER AND SEWER ACTIVITIES UPDATE UP TO 31.8.2020 ITEM NO: ISC.09.1
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 8 ATTACHMENT NO: 1 - WATER AND SEWER ACTIVITIES UPDATE UP TO 31.8.2020 ITEM NO: ISC.09.1
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 9 ATTACHMENT NO: 1 - WATER AND SEWER ACTIVITIES UPDATE UP TO 31.8.2020 ITEM NO: ISC.09.1
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 10
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.2 WORKS PROGRAM - INFRASTRUCTURE SERVICES RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Sam Wooden - Manager Works Delivery
PURPOSE
The purpose of the report is to provide an update on the Works Delivery Program undertaken over the previous month and what is planned for the upcoming month.
RECOMMENDATION
That the Committee receive the report and note the information.
BACKGROUND
The report includes information on Infrastructure Services work including roads, bridges, and parks. The report provides information to assist in addressing enquiries regarding construction and maintenance works.
REPORT/PROPOSAL
Some of the major projects currently under construction or planned are:
Regional Roads o MR105 Hunter Road - Kelley’s Gully to Waverley Road rehabilitation (Stage 2 & 3) o MR358 Willow Tree Road Upgrade o MR62 Bunnan Road Widening and Pavement Strengthening Local Roads o Nandowra and Dartbrook Road drainage work o Murulla Street Causeway
MR105 Hunter Road - Kelley’s Gully to Waverley Road Rehabilitation (Stage 2 & 3)
During the month of August Council staff continued to work on section two, works included the completion off drainage works and pavement correction. Pavements to be seal in the early September with minor works completed by the end of September.
Overall, the staff have worked well in delivering this projects and final report can be expected next month.
Available funding is as follows: UHSC budget $ 1,484,846
Expenditure to date $ 1,185,882 (2019/20) Expenditure to date $ 38,055 (2020/21)
Commitments $ 165,467 31 August 2020 Available budget $ 95,441 31 August 2020
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 11
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Key activities undertaken last month: Continuation of site works.
Key activities in next three months: Review budget and available funding to complete the project Practical completion.
Emerging issues: Construction and traffic impacts need to be managed in consultation with impacted stakeholder to mitigate adverse impacts as far as practical. Current available budget to complete works
MR358 Willow Tree Road Upgrade
Council staff, along with the Mayor and Deputy Mayor, attended a routine inspection of Coulsons Creek Road – MR358 (Stage 2) with the Geotechnical Engineers (Douglas Partners) and a representative of Transport for New South Wales (TfNSW) on the 23rd July 2020. This served two purposes, firstly to determine if the site was still actively moving and secondly to provide the Mayor and Deputy Mayor with a site inspection and an appreciation of the challenges and risks for Council and the public.
Councillors were concerned to see the extent of the failures first hand, particularly the fact that the works completed for Stage 2 has compromised the integrity of the existing road pavement. Both Douglas Partners and TfNSW warned of the risk to road users and to Council if the current restrictions were altered. Council staff also advised on the inherent risks associated with opening the road to larger vehicles and the high probability of significant costs in doing so.
After the site inspection it was concluded that the current restrictions to vehicles and traffic management would remain in place, with some modifications to control measures and devices as recommended by TfNSW.
The initial draft request for quotations for the ‘Detailed Design, Investigations and Tender Documentation for the Widening of Coulsons Creek Road MR 358 (Merriwa to Willow Tree Road)’ has been reviewed by Council Staff and is currently being reviewed by TfNSW specialist geotechnical, road design and project engineers. Further to this, Douglas Partners and Australian Business Solutions will be also undertaking a review. Once the review comments are received a final document will be produced for approval by the relevant authorities.
Council staff are continuing to undertake daily inspections documenting any significant changes with a more detailed inspection occurring on a weekly basis with appropriately trained and/or experienced staff. Surveillance camera(s) have been installed on site to ascertain the effectiveness of the current traffic control. If this confirms that vehicles over five (5) tonnes are still using the road, Council may be forced to close the road to all traffic.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 12
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
A draft rectification plan is being reviewed and update as part of the reporting requirement for both Infrastructure New South Wales and Transport for New South Wales. This document will provide details relating to the: • Project Control Group, • Key staff members and their responsibilities, • Project timeline and milestones, • Estimated project cost, and • Management plans
MR62 Bunnan Road Widening and Pavement Strengthening
Council staff and various consultants are working together to finalise construction plans so works can commence. The following 3 stages:
1. Ollerton Drive to Sophia Creek Road - Chainage 16.6km to 18km total length 1.4km $1,350,000 2. Sophia Creek Bridge to Cuan Shearing - Chainage 18.6km to 24.3km total length 5.7km $3,709,486 3. Bunnan Bridge to Kars Springs Road - Chainage 33.5 to 34.5km total length 1.0km $840,227.
Works continue to develop all three sections. Stage 1 works where delayed due to geotechnical investigations taking long predicted. Stage 2 and 3 are also still in development.
The project is currently funded under the NSW Government ‘Fixing Country Roads’ and UHSC with the expectation that the Federal Government will also support the project.
Expenditure is forecast to be within the budget allowance as identified below.
UHSC budget $ 5,899,713 Subject to final grant or loan funding
Expenditure to date $ 83,185 (2019/20) Expenditure to date $ 31,344 (2020/21)
Commitments $ 1,420 31 August 2020 Available budget $ 5,783,764 31 August 2020
Key activities undertaken last month: Planning approvals
Key activities in next three months: Progress preconstruction activities and commencement of works.
Emerging issues: Construction and traffic impacts need to be managed in consultation with impacted stakeholders to mitigate adverse impacts as far as practical. The time frame to deliver the works under the Fixing Country Roads funding is June 2021.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 13
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Nandowra and Dartbrook Road Drainage Works Construction commenced early October 2019, council staff are working with contractors to deliver the program. Wet weather has delayed progress of works and now works are expected to be completed September.
The project is funded under the NSW Government ‘Resources for Regions’ and Roads 2 Recovery
Expenditure is forecast to be within the budget allowance as identified below
UHSC budget $ 929,593
Expenditure to date $ 616,514 (2019/20) Expenditure to date $ 165,866 (2020/21)
Commitments $ 790 31 August 2020 Available budget $ 146,423 31 August 2020
Key activities undertaken last month: Continuation of staged works.
Key activities in next three months: Completion of works.
Emerging issues: Construction and traffic impacts need to be managed in consultation with impacted stakeholders to mitigate adverse impacts as far as practical. Unsuitable subgrade material due to wet weather. Wet weather has also impacted on delivering the project within the scheduled time frame. The Resources for Regions grant delivery timeframe is scheduled by 30 June 2020. Staff have discussed the impact of this with the funding body in June 2020.
Murulla Street Causeway Upgrade In August 2018 Council secured funding for the Murulla Street causeway upgrade as part of a joint application with Muswellbrook Shire Council for mine affected roads under the NSW Government Resources for Regions program.
The project generated strong interest from local stakeholders. At the Infrastructure Services Committee held on the 11 June 2019 a report was considered presenting a number of options for upgrading the causeway ranging from a high/low level bridge through to a simple extension of the existing structure.
After considering this report and associated public submissions, Council resolved to replace the existing causeway with a wider and longer concrete causeway and upgrade the road approaches.
As a result of the Council resolution a variation to the deed is required, and Council staff are working with the funding body to have the variation approved.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 14
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Expenditure is forecast to be within the budget allowance as identified below NSW Government Grant $ 1,160,000 UHSC budget $ 100,000 Total project budget $ 1,260,000
Expenditure to date $ (2020/21) Expenditure to date $ 25,529 (2019/20) Expenditure to date $ 75,492 (2018/19)
Commitments $ 1,218 3 August 2020 Available budget $ 1,157,761 3 August 2020
Key activities undertaken last month: Progress preconstruction activities and planning approvals.
Key activities in next three months: Commence site works.
Emerging issues: Formalisation of the scope variation with the funding body. Development of detailed scope to provide clarity on delivery expectations and project milestones.
OPTIONS
1. Accept the report 2. Amend the report
CONSULTATION
General Manager Director Infrastructure Services Infrastructure Services Managers Supervisors and Team Leaders
STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows:
COMMUNITY LIFE
Goal 1 A supported Community. CS1 Advocate for, develop and implement programs, services and facilities for our ageing Community. CS3 Advocate for, support and provide series and facilities for young people, children, families and people with a disability.
Goal 2 Promote wellbeing and a connected, healthy and happy Community. CS7 Provide and support a broad range of sport, recreation, health and wellness programs to target age specific needs of residents including younger children older children, adolescents, families, seniors and people with a disability.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 15
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
BUILT & NATURAL ENVIRONMENT
Goal 3 Protect the natural Environment CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations. CS11 Encourage and support active Community participation within our Community to care for our environment and provide for a sustainable future.
Goal 4 Plan for a sustainable future. CS13 Implement and regularly review Strategic Land Use Plans, Environmental Planning Instruments and Development Controls, which reflect the needs and expectations of the broad Community. CS15 Plan, facilitate and provide for a changing population for current and future generations.
ECONOMY & INFRASTRUCTURE
Goal 5 A sustainable and prosperous economy. CS18 Encourage a diverse economy whilst promoting and preserving our agriculture and equine industries. CS19 Encourage retail and commercial business to locate and prosper within our Shire. CS20 Encourage and support innovative industry and a diversity of businesses that provide a range of services and employment opportunities for current and future generations. CS22 Provide attractive and functional town centres and support revitalisation of towns and villages including investment in built heritage and improvement of existing buildings.
Goal 6 Increase, enhance and maintain civil infrastructure, Community assets and open spaces to meet the needs of current and future generations. CS24 Provide for replacement, improvement and additional Community and open space infrastructure through investment, best practice and risk management. CS25 Provide inviting public spaces that are clean, green, properly maintained, well designed, encourage active participation, family friendly and accessible to all.
Goal 7 Enhance and improve the road network and bridges to meet the needs of current and future generations and communicate priorities and progress to the Community. CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations. CS27 Maintain and upgrade the road network and bridges. CS28 Increased Community engagement and updates on infrastructure planning, road priorities, works and improvements. CS29 Advocate, facilitate and/or provide traffic management and public transport facilities to meet the needs of the Community.
LEADERSHIP
Goal 8 Provide Community leadership. CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 16
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
CS33 Utilise emerging innovative communication technologies and techniques to increase awareness of Council’s activities and services.
Goal 9 Advocate for the Community. CS40 Encourage and build strong partnerships between the Community, business and all levels of government support implementation of the CSP 2027 and to deliver the Community priorities. CS41 To participate and encourage regional coordination and planning between Councils and other generations. CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.
We are working to achieve the following Community Priorities:
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 17
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services b. Delivery Program
The report addresses the following objectives for works up to 30 June 2021 as described in the 2020/21 DPOP:
Depot Operations By ensuring Council has efficient and effective facilities at each of its depots.
Private Works By providing all residents access to Council private works at commercial rates.
Stormwater Through the provision a stormwater drainage systems to manage flows. Through the provision of a kerb and gutter networks as an adjunct to the drainage network. By maintaining flow conditions in main creeks.
Street Cleaning By providing clean local roads while minimising environmental and flooding risks.
Public Cemeteries By the provision of a cost effective and sympathetic cemetery service and facility to the community.
Public Conveniences By providing and maintaining public toilets for the local community and travelling public to a satisfactory and acceptable standard. By improving the appearance and presentation of public toilets.
Street Lighting By promoting safe vehicular and pedestrian passage at night with adequate lighting in residential and arterial roads in accordance with Australian Standards.
Quarry Operations By effectively and responsibly managing, maintain and developing Council’s quarry operations. Through winning, producing and supplying quality road making materials for internal and external works at a competitive cost. By the safe operation of Council’s quarries to meet legislative requirements.
Parks & Gardens By providing quality open spaces, parks and reserves that are suitable and accessible for the community.
Sporting grounds & Venues By providing high-quality sporting grounds and venues suitable and accessible to all.
Swimming Pools By providing recreational facilities for the Upper Hunter community, which are operated in a safe, efficient and effective manner.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 18
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Bridges – Local By undertaking bridge maintenance and construction works to Council standards and specifications, so as to improve safety and minimise future expenses.
Footpaths and Cycleways By providing and maintaining a cycleway / footpath network that will contribute to the accessibility, safety and amenity of streets in Council’s town and villages.
RMS State Roads By maintaining a skilled workforce so as to remain a core service provider to the RMS. By demonstration that we provide a value for money service to the RMS.
Roads – Local By undertaking road maintenance and construction works to Council standards and specifications, so as to improve road safety and minimise future expenses.
Roads – Regional By undertaking road and bridge maintenance and construction works to Councils standards and specifications so as to improve road safety and minimise future expenses.
Transport Ancillaries By promoting traffic and pedestrian safety by the provision and maintenance of regulatory and advisory signage and pavement markings. By maintaining street furniture. c. Other Plans
Asset Management Plans.
IMPLICATIONS a. Policy and Procedural Implications
Parks, Sporting Fields, Footpath, Road and Bridge maintenance guidelines as identified within Asset Management Plans and Strategic Plans. b. Financial Implications
Identified within individual items in the 2020/21 budgets. c. Legislative Implications
Not applicable. d. Risk Implications
Road and asset inspections are undertaken to mitigate and minimise Council’s risk exposure in these areas.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 19
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services e. Sustainability Implications
Nil. f. Other Implications
Nil
CONCLUSION
The updated report is provided as Attachment 2 and details work undertaken over the previous month and works planned for the upcoming month. The Attachment 1 tables the progress of the current grant funding sporting grounds projects
ATTACHMENTS
1 Works Delivery Grant Funded Works Update -August 2020 2 Works Delivery Works Update - August 2020
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 20 ATTACHMENT NO: 1 - WORKS DELIVERY GRANT FUNDED WORKS UPDATE -AUGUST 2020 ITEM NO: ISC.09.2
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 21 ATTACHMENT NO: 1 - WORKS DELIVERY GRANT FUNDED WORKS UPDATE -AUGUST 2020 ITEM NO: ISC.09.2
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 22 ATTACHMENT NO: 2 - WORKS DELIVERY WORKS UPDATE - AUGUST 2020 ITEM NO: ISC.09.2
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 23
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.3 SPECIAL PROJECTS UPDATE RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Alan Fletcher - Special Projects Manager
PURPOSE
The purpose of this report is to provide an update on the projects being managed by the Special Projects Team.
RECOMMENDATION
That the Committee receive the report and note the information.
BACKGROUND
The report provides information to assist the Committee to understand the current status of each of the projects, what work has recently been completed, and the work that is planned for the next three months.
REPORT/PROPOSAL
Scone Regional Selling Centre – Saleyards Redevelopment
Approved total budget $11,818,270 Additional budget approved $ 200,000 Total Approved Budget $12,018,270
Expenditure to date $ 577,302 (2017/18) $ 7,245,840 (2018/19) $ 4,100,214 (2019/20) $ 13,682 (2020/21) Commitments $ 69,095 Available budget $ 12,137
Excludes additional scope of work for additional roofed area over loading ramps (Stage 5A). This is an additional $200,000 as approved by Council at the meeting on 29 July 2019.
Key activities undertaken last month: Selling ring auctioneers box including roller shutters completed
Key activities in next three months: Minor items to be completed, eg: additional minor concrete paving Chasing up contractor Thompson Longhorn (TLH) to arrange rectification of outstanding defects. TLH due on site mid September
Emerging issues: Nil
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 24
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Scone CBD Revitalisation – Detail Design
Progress of this project is discussed via the Scone CBD Revitilisation Committee. Minutes of this committee are included in the Council business paper.
133 Kelly Street Redevelopment
Progress of this project is discussed via the Scone CBD Revitilisation Committee. Minutes of this committee are included in the Council business paper.
Omadale Brook Bridge Replacement
Approved Budget $ 1,917,260 Expenditure 2018/19 $ 45,616 Expenditure 2019/20 $ 127,552 Expenditure 2020/21 $ 141,682
Commitments $ 955,515 Available budget $ 646,895
Key activities since last month: Completion of construction of the side track approaches by Council. Review of contractor’s detailed design. Temporary relocation of Telstra line.
Key activities in the next three months: Opening of side track. Demolition of existing timber bridge. Commencement of construction.
Emerging Issues Nil
Cameron Bridge Replacement
Approved Budget $ 2,515,440 Expenditure 2018/19 $ 47,392 Expenditure 2019/20 $ 5,620 Expenditure 2020/21 $ 2,117
Commitments $ 1,219 Available budget $ 2,459,092
Key activities since last month: Report to Council on renaming Junction Bridge following community consultation.
Key activities in the next three months: Attempt to securing written agreement from the land owner to allow Council to acquire the land required for the construction of the new bridge. Geotechnical study. Preparation of tender documents.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 25
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Emerging Issues Potential resistance from the land owner to agree to land acquisition may cause the bridge to be built on the existing alignment.
Scone Regional Airport Redevelopment
Approved Budget $ 21,696,859 (2020/21 revised) $ 818,784 (2019/20) Expenditure year to date $ 41,664 (2020/21)
Commitments $ 545,862 Available budget $ 20,290,549
Key activities since last month: Council resolved to arrange an additional independent financial review of the project. The review was reported to Council 31 August 2020. Council resolved to accept the report. Five tenders were adopted at the Council meeting on the 31 August 2020. The tenders were for Airside Civil Works, Warbirds Visitor Attraction and Terminal Building, Aerodrome Ground Lighting, Audio Visual Works and Aerodrome Refueling Supply.
Key activities in the next three months: Detail design of Warbirds Visitor Attraction and Terminal Building. Working on DA conditions of consent that have to be completed prior to commencement on Warbirds Visitor Attraction and Terminal building site. Electricity power supply works tentatively booked for early October and early November 2020 for installation of new poles, overhead lines and pole transformer. A power outage for nearby properties will occur at these times.
Emerging Issues Nil
Replace two fire damaged independent living units, Liverpool Lodge, Murrurundi
Budget $ 250,000 (2019/20) $ 2,083 (2019/20) Expenditure year to date $ 68 (2020/21) Commitments $ 2,375 Available budget $ 245,474
Key activities since last month: Structural engineers plans received. Preparation of tender documents ready for calling tenders early September 2020.
Key activities in the next three months: Lodge construction certificate when DA conditions known Arrange demolition when DA received Call tenders for construction Arrange construction
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 26
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Emerging Issues Nil
OPTIONS
1. Adopt the recommendations 2. Amend the recommendations
CONSULTATION
General Manager Director Infrastructure Services Director Corporate Services Manager Special Projects Manager Strategic Assets Manager Water & Sewer Manager Works Delivery Business Services Manager Property & Business Coordinator
STRATEGIC LINKS a. Community Strategic Plan 2027
This report links to the Community Strategic Plan 2027 as follows:
BUILT & NATURAL ENVIRONMENT
Goal 3 Protect the natural Environment CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations.
Goal 4 Plan for a sustainable future. CS15 Plan, facilitate and provide for a changing population for current and future generations.
ECONOMY & INFRASTRUCTURE
Goal 7 Enhance and improve the road network and bridges to meet the needs of current and future generations and communicate priorities and progress to the Community. CS28 Increased Community engagement and updates on infrastructure planning, road priorities, works and improvements. CS29 Advocate, facilitate and/or provide traffic management and public transport facilities to meet the needs of the Community.
LEADERSHIP
Goal 8 Provide Community leadership. CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 27
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
CS33 Utilise emerging innovative communication technologies and techniques to increase awareness of Council’s activities and services.
Goal 9 Advocate for the Community. CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.
We are working to achieve the following Community Priorities
b. Delivery Program
The report addresses the following objectives for works up to 30 June 2021 as described in the 2020/21 DPOP:
Bridges By undertaking bridge maintenance and construction works to Council standards and specifications so as to improve safety and minimise future expenses
Local Roads Undertake road maintenance and construction works to Council. Standards and specifications so as to improve road safety and minimise future expenses.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 28
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Regional Roads To undertake roads and bridge maintenance and construction works to Council’s standards and specifications so as to improve road safety and minimise future expenses.
Stormwater To provide stormwater drainage systems to manage flows.
Water Supplies To provide an adequate and secure potable water supply to recognised standards in defined areas on a cost effective basis.
Sewage Services To maintain a sewage system for the transportation and treatment of sewage to licence requirements and encourage appropriate further expansion of services. c. Other Plans
Council’s Asset Management Plan list projects for the development of the Capital Works Program.
IMPLICATIONS a. Policy and Procedural Implications
Nil b. Financial Implications
All works have been budgeted for in accordance with the Delivery Program and Operational Plan (DPOP) 2020/21. c. Legislative Implications
Due to the value of the projects being over $250,000 the tendering provisions of the Local Government Act 1993 and the Local Government (General) Regulation 2005 apply.
d. Risk Implications
Implementation of a project management framework will assist with project management completion of capital projects. Completion of these capital works projects assists Council to mitigate their risk exposure. e. Sustainability Implications
Nil. f. Other Implications
Nil.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 29
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
CONCLUSION
The Special Projects update report provides Councillors with a review of progress of the projects and emerging issues.
ATTACHMENTS
Nil.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 30
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.4 CAPITAL WORKS UPDATE RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Phillip Hood - Acting Director Infrastructure Services
PURPOSE
The purpose of this report is to provide an update on capital works projects within the 2020/2021 budgetary period.
RECOMMENDATION
That the Committee receive the report and note the information.
BACKGROUND
In association with the 2020/21 Delivery Program and Operational Plan, a schedule of the planned capital works has been prepared. Budget holders have been asked to identify when the project is planned to be delivered.
REPORT/PROPOSAL
The spreadsheet provided under separate cover shows the expenditure up to the end of July 2020.
Key projects currently include:
Scone Regional Airport Nandowra Road Drainage works SCCF Round 2 projects
OPTIONS
1. By receiving and noting the capital works update, Council is advised of works progress and associated works scheduling. 2. Councillors may seek adjustments to works timing and priorities where identified.
CONSULTATION
Director Infrastructure Services Manager Works Delivery Manager Strategic Assets Manager Water & Sewer Manager Special Projects
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 31
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows:
COMMUNITY LIFE
Goal 1 A supported Community. CS1 Advocate for, develop and implement programs, services and facilities for our ageing Community. CS3 Advocate for, support and provide series and facilities for young people, children, families and people with a disability.
Goal 2 Promote wellbeing and a connected, healthy and happy Community. CS7 Provide and support a broad range of sport, recreation, health and wellness programs to target age specific needs of residents including younger children, older children, adolescents, families, seniors and people with a disability.
BUILT & NATURAL ENVIRONMENT
Goal 3 Protect the natural Environment CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations.
Goal 4 Plan for a sustainable future. CS15 Plan, facilitate and provide for a changing population for current and future generations.
ECONOMY & INFRASTUCTURE
Goal 6 Increase, enhance and maintain civil infrastructure, Community assets and open spaces to meet the needs of current and future generations. CS24 Provide for replacement, improvement and additional Community and open space infrastructure through investment, best practice and risk management. CS25 Provide inviting public spaces that are clean, green, properly maintained, well designed, encourage active participation, family friendly and accessible to all. CS26 Provide safe and reliable water and sewerage services to meet the demands of current and future generations.
Goal 7 Enhance and improve the road network and bridges to meet the needs of current and future generations and communicate priorities and progress to the Community. CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations. CS27 Maintain and upgrade the road network and bridges. CS28 Increased Community engagement and updates on infrastructure planning, road priorities, works and improvements. CS29 Advocate, facilitate and/or provide traffic management and public transport facilities to meet the needs of the Community.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 32
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
LEADERSHIP
Goal 8 Provide Community leadership. CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response. CS33 Utilise emerging innovative communication technologies and techniques to increase awareness of Council’s activities and services.
Goal 9 Advocate for the Community. CS40 Encourage and build strong partnerships between the Community, business and all levels of government support implementation of the CSP 2027 and to deliver the Community priorities. CS41 To participate and encourage regional coordination and planning between Councils and other generations. CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.
We are working to achieve the following Community Priorities:
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 33
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
b. Delivery Program
The report addresses the following objectives for works up to 30 June 2021 as described in the 2020/21 DPOP:
Stormwater Through the provision a stormwater drainage systems to manage flows. Through the provision of a kerb and gutter networks as an adjunct to the drainage network. By maintaining flow conditions in main creeks.
Parks & Gardens By providing quality open spaces, parks and reserves that are suitable and accessible for the community.
Sporting grounds & Venues By providing high-quality sporting grounds and venues suitable and accessible to all.
Swimming Pools By providing recreational facilities for the Upper Hunter community, which are operated in a safe, efficient and effective manner.
Bridges – Local By undertaking bridge maintenance and construction works to Council standards and specifications, so as to improve safety and minimise future expenses.
Footpaths and Cycleways By providing and maintaining a cycleway / footpath network that will contribute to the accessibility, safety and amenity of streets in Council’s town and villages.
Roads – Local By undertaking road maintenance and construction works to Council standards and specifications, so as to improve road safety and minimise future expenses.
Roads – Regional By undertaking road and bridge maintenance and construction works to Councils standards and specifications so as to improve road safety and minimise future expenses.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 34
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Transport Ancillaries By promoting traffic and pedestrian safety by the provision and maintenance of regulatory and advisory signage and pavement markings. By maintaining street furniture.
Water Services By providing an adequate and secure potable water supply to recognise standards in defined areas on a cost effective basis.
Sewage Services By maintain sewerage systems for the transportation and treatment of sewage to meet licence requirements. By implementing long-term asset replacement strategy. c. Other Plans
Many projects are identified within Community Plans, Emergency Plans or Specific Operational Plans.
Council’s Asset Management Plans are also reference documents for the development of the capital works program.
IMPLICATIONS a. Policy and Procedural Implications
Some projects involve grant funds, community donations or use other funding sources such as R2R funds and section 94 contributions.
Expenditure of these funds is in accordance with relevant policies and legislative requirements. b. Financial Implications
All works have been budgeted for in accordance with the Delivery Program and Operational Plan (DPOP) 2020/21. c. Legislative Implications
Not applicable. d. Risk Implications
The correct planning and completion of capital projects assists Council to mitigate their risk exposure. e. Sustainability Implications
Nil. f. Other Implications
Not applicable.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 35
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
CONCLUSION
The capital works update report provides Councillors with a review of the progress of capital works for the 2019/20 financial year.
ATTACHMENTS
Capital Expenditure report will be provided under separate cover on or before the meeting.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 36
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.5 WATER CONSUMPTION UPDATE AND SUMMARY RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Nilakshi Fernando - Engineer Water & Sewer Treatment
PURPOSE
The purpose of the report is to provide an update on water consumption across the Upper Hunter Shire.
RECOMMENDATION
That the Committee receive the report and note the information.
BACKGROUND
Council implemented ‘Water Wise Rules’ across the Shire in October 2018 with the aim of reducing water use and increasing public awareness in regards to water consumption practices. At the same time, Council invested in additional water saving digital resources via ‘Smart Water Mark’, which have been routinely featured on the Council website and Facebook page.
Council moved to Level 1 Water Restrictions on 1 July 2019 for the Shire, with Murrurundi remaining on Level 6.
Level 2 Water Restrictions were implemented for Scone and Aberdeen on 1 March 2020, with Murrurundi moving to Level 2 on 29 May 2020 with the opening of the Pipeline. Merriwa and Cassilis remain on Level 1.
REPORT/PROPOSAL
Water Allocations and Licences Council have a number of water access licences that are used for town water supply, with most being classed as ‘specific purpose’ for Local Water Utilities, with restrictions only applying in significant drought scenarios. For the 2020/21 water year all Council’s Local Water Utility (specific purpose) allocations are at 100% and High Security from Glenbawn Dam (Hunter Regulated River) is at 90%. General Security from Glenbawn Dam is 30%.
With carry-over, our total water available for the 2020/21 water year is as follows:
Scone/Aberdeen/Murrurundi (Glenbawn) 2423 ML Murrurundi (Pages River) 464 ML Merriwa 763 ML Cassilis 55 ML
Of the 2423ML for Scone/Aberdeen, only 2000ML is designated as Local Water Utility (specific purpose) and 423ML is General Security from Glenbawn Dam. There is also an additional 198ML ground water entitlement that Council uses to irrigate some sports fields.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 37
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Water Consumption – YTD for August 2020 The following table shows the total water consumption for each supply system for the 2018/19, 2019/20 and 2020/21 water years.
2018/2019 2019/2020 2020/2021 % Change to Supply System Consumption Consumption Consumption previous year Scone/Aberdeen 296.1ML 302.7 ML 236.1 ML -28.2 % Murrurundi 11.3ML 11.6 ML 11.7 ML +1.4 % Merriwa 42.9 ML 37.3 ML 29.8 ML -25.2 % Cassilis 2.1 ML 2.0 ML 1.5 ML -24.2 % TOTAL 352.4 ML 353.6 ML 279.1 ML -26.7 %
In August 2020, consumption across the Shire decreased 21.1% YTD when compared to the same time last year, with 31.2% decrease in consumption for the month compared to the same month last year. There is only a 2.0% increase in consumption for the month compared to July 2020.
WHOLE YTD YTD % Change This This % Change SHIRE 2019/20 2020/21 Month, Month, (ML) (ML) Last Year This Year (ML) (ML) July 168.6 138.17 -22.0% 168.6 138.2 -22.0% August 353.6 279.2 -26.7% 185.0 141.0 -31.2%
Monthly Consumption Charts
The following charts illustrate the monthly consumption for each individual town.
Scone Monthly Water Consumption Comparison for Recent Three Years 250.000
200.000
150.000 2018-19 100.000 2019-20 2020-21
50.000 MonthlyConsumption (ML)
0.000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 38
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Aberdeen Monthly Water Consumption Comparison for Recent Three Years 60
50
40
30 2018-19 2019-20 20 2020-21
MonthlyConsumption (ML) 10
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month
Merriwa Monthly Water Consumption Comparison for Recent Three Years
40 35 30 25 20 2018-19 15 2019-20
10 2020-21 MonthlyConsumption (ML) 5 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 39
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Murrurundi Monthly Water Consumption Comparison for Recent Three Years
8 7 6 5 4 2018-19 3 2019-20
2 2020-21 MonthlyConsumption (ML) 1 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month
Cassilis Monthly Water Consumption Comparison for Recent Three Years
2.5
2
1.5 2018-19 1 2019-20
0.5 2020-21 MonthlyConsumption (ML) 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month
Water Allocation Outlook – 2020/21 Water Year
With the recent rain event and more favourable conditions, Glenbawn Dam is at approximately 45.7% with approximate 2% increase compared to the last month. The Hunter regulated river water source is still classified as Drought Stage 1, however overall conditions are improving.
Final Hunter Regulated River Water Source allocations for the 2020/21 Water Year are General Security allocations at 30% and High Security allocations at 90%. There is 100% water secured for high priority water needs (power stations) and water utilities (Council) for this year.
Note that 90% High Security would ordinarily be the trigger in our current Drought Management Plan to move to Level 1 Water Restrictions (we are currently on Level 2). However, the recommendation is to remain on Level 2 Restrictions until there is more significant improvement in Glenbawn Dam.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 40
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Additionally, WaterNSW lifted Glenbawn Dam blue-green algae alert level from “Amber Level’ to ‘No Alert Level’ after the recent rain event in July 2020, which will give us the opportunity to use Glenbawn Dam source again.
We will continue to monitor, review and liaise with state regulators and our neighbouring Councils as the year progresses.
OPTIONS
1. To note the report
CONSULTATION
General Manager Director Infrastructure Services Manager Water and Sewer Engineer Water and Sewer Distribution Engineer Water and Sewer Treatment
STRATEGIC LINKS a. Community Strategic Plan 2027
This report links to the Community Strategic Plan 2027 as follows:
BUILT & NATURAL ENVIRONMENT Goal 4 Plan for a sustainable future. CS15 Plan, facilitate and provide for a changing population for current and future generations.
ECONOMY & INFRASTUCTURE Goal 6 Increase, enhance and maintain civil infrastructure, Community assets and open spaces to meet the needs of current and future generations. CS24 Provide for replacement, improvement and additional Community and open space infrastructure through investment, best practice and risk management. CS26 Provide safe and reliable water and sewerage services to meet the demands of current and future generations.
LEADERSHIP Goal 9 Advocate for the Community. CS41 To participate and encourage regional coordination and planning between Councils and other generations. CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.
We are working to achieve the following Community Priorities:
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 41
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services b. Delivery Program
The report addresses the following objectives for works up to 30 June 2021 as described in the 2020/21 DPOP:
Water Services By providing an adequate and secure potable water supply to recognised standards in defined areas on a cost effective basis. c. Other Plans
Integrated Water Cycle Management Plan.
IMPLICATIONS a. Policy and Procedural Implications
Continued excessive water consumption may mean the introduction of additional water consumption measures across the Shire. b. Financial Implications
Reduced water consumption will mean reduced revenue for Council. c. Legislative Implications
Council may need to continue to operate outside of our adopted Drought Management Plan in order to meet supply demands. d. Risk Implications
Ongoing dependence on our general security allocation from Glenbawn Dam to meet town water supply needs leaves the Council vulnerable should the drought continue and our general security allocation be reduced. e. Sustainability Implications
Close monitoring of water consumption across the Shire is essential in assessing the impacts of Water Wise messaging and water restrictions, so that water is used sustainably now and into the future. f. Other Implications
Nil
CONCLUSION
With Level 2 water restrictions in place and the anticipation that this will remain suitable for 2020/21 water allocations, Council just needs to continue to monitor the situation before determining if additional restrictions are required into the future. Our current water consumption is at an appropriate level at this time.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 42
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ATTACHMENTS
Nil.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 43
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.6 VILLAGE RETICULATION AND MURRURUNDI RESERVOIR MONTHLY REPORT RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Chris Agosto - Project Manager
PURPOSE
The purpose of this report is to provide an update on the Village Reticulation and Murrurundi Reservoir project.
RECOMMENDATION
That the Committee receive the report and note the information.
BACKGROUND
This report provides information to assist the Committee to understand the current status of the project, what work has recently been completed, and the work that is forecast for the next three months, plus the revised forecast for the end of the project.
REPORT/PROPOSAL
1 Project Overview
1.1 Project Description Design and construct a water reticulation network for the villages of Parkville, Wingen and Blandford. Construction of a new 1.5ML water reservoir at Murrurundi.
1.2 Project Funding Restart NSW – Water Security for Regions – 2014/2015 $1,274,697 Restart NSW – Water Security for Regions – Water Backlog $ 165,646 Upper Hunter Shire Council (UHSC) – Co-contributions $ 127,657 Upper Hunter Shire Council (UHSC) – Loans balance $ 480,496 Safe and Secure Water Program Funding $2,666,400 Safe and Secure Co-contribution (UHSC) $1,777,600 Total Funding $6,492,496
1.3 Project Timetable Project Start Date: Jan 2020 Proposed Completion of MDI reservoir: Mid 2021 Proposed Completion of village reticulation: Mid 2022
1.4 Award of Contract Council accepted the tender of ADW Johnson Pty Ltd (ADWJ) in February 2020 for the concept design, detailed design and costing of the village reticulation.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 44
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
2 Project Status
2.1 Key Activities Completed in the Last Month Issue of community consultation documentation to all village residents and owners. Review of REF for village reticulation. Report to Council recommending award of contract for the MDI reservoir.
2.2 Significant Achievements in the Next 3 Months Community consultation meetings for each of the three villages. Commencement of the detailed design of the three villages. Detailed costing of the designs. Award tender for the MDI reservoir design and construction. Reservoir design and preliminary work.
2.3 Stakeholder Engagement Project information sent to each village resident / landholder. Community meetings to be held for each village.
3 Project Spend
3.1 Spend to Date Approved Budget $6,492,496
Amount spent each year $ 187,666 (2019/20) $ 38,747 (2020/21)
Total Expenditure to date $ 226,413
Remaining Project Budget $ 6,266,083 28 August 2020 Committed Funds $ 75,104 28 August 2020 Uncommitted Funds to Date $ 6,190,979 28 August 2020
3.2 Major Expenditure in Previous Month Village concept design – ADW Johnson.
4 Risk Register
4.1 Risk Assessment Review The risk register will be reviewed at suitable times during the project.
4.2 Current High Risks The following are the top three high risks for the project: Village connection and pricing policies not being acceptable to the communities. Poor public support for the reticulation of the villages. Some areas of the villages may not have enough support to justify reticulation.
5 Decisions and Approvals
5.1 Variations to Village Reticulation Requests for variation have been approved for the following items: Nil
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 45
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
5.2 Variations to MDI Reservoir Requests for variation have been approved for the following items: Nil
OPTIONS 1. Note the report.
CONSULTATION
Director Infrastructure Services Manager Special Projects Manager Water & Sewer Finance Manager Project Manager Village residents and land holders.
STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows:
BUILT & NATURAL ENVIRONMENT
Goal 4 Plan for a sustainable future. CS15 Plan, facilitate and provide for a changing population for current and future generations.
ECONOMY & INFRASTUCTURE
Goal 6 Increase, enhance and maintain civil infrastructure, Community assets and open spaces to meet the needs of current and future generations. CS24 Provide for replacement, improvement and additional Community and open space infrastructure through investment, best practice and risk management. CS26 Provide safe and reliable water and sewerage services to meet the demands of current and future generations.
LEADERSHIP
Goal 9 Advocate for the Community. CS41 To participate and encourage regional coordination and planning between Councils and other generations. CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.
We are working to achieve the following Community Priorities:
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 46
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services b. Delivery Program
The report addresses the following objectives for works up to 30 June 2021 as described in the 2020/21 DPOP.
Water Services By providing an adequate and secure potable water supply to recognised standards in defined areas on a cost effective basis. c. Other Plans
Drought Management Plan.
IMPLICATIONS a. Policy and Procedural Implications
Upper Hunter Shire Council Rural Water Supply Policy. b. Financial Implications
All works have been budgeted for in accordance with the Delivery Program and Operational Plan (DPOP) 2020/21. c. Legislative Implications
Nil. d. Risk Implications
Refer to section 4 of the report above. e. Sustainability Implications
Nil. f. Other Implications
Nil.
CONCLUSION
This report provides an update to Councilors with a review of progress of the project, highlighting any emerging risks or issues.
ATTACHMENTS
Nil.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 47
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.7 SCCF2-0084 WILSON MEMORIAL OVAL FACILITIES UPGRADE - PROJECT UPDATE RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Gavin McKenzie - Project Manager
PURPOSE
The purpose of this report is to provide an update on the Wilson Memorial Oval Upgrade.
RECOMMENDATION
That the Committee: 1. develop a robust project plan before continuing with the project; 2. proceed with delivery of Stage 1 (amenities building at Wilson Memorial Oval) subject to allocation of additional funds ($175,000) and successful variation to existing Safer Country Communities Fund Grant (SCCF2-0084) to allow a further 9 months for project delivery; 3. endorse allocation of $175,000 from the COVID-19 Local Roads and Community Infrastructure Fund to deliver Stage 1; and, 4. endorse further allocation of $60,000 and $275,000 from the COVID-19 Local Roads and Community Infrastructure Fund to deliver Stage 2 (grandstand) and Stage 3 (lighting upgrade) respectively.
BACKGROUND
Figure 1: Existing Wilson Memorial Oval Grandstand.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 48
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Wilson Memorial Oval has a grandstand. Underneath the grandstand, amenities have been progressively built. It is believed the toilets were built first and the change rooms at a later time. Some of this construction work has been to a ‘make-do’ standard.
The overall condition of this facility is IPWEA Asset Condition Score 4 – Poor.
The renewal of the asset is planned to be funded under the Stronger Country Communities Fund (SCCF) R2. The project number is SCCF2-0084.
ORIGINAL SCOPE
The original intent of this project was to:
“replace the existing timber grandstand seating (12 tiers) with aluminum seating to meets sporting and safety guidelines. New building to be constructed 12000 x 6000 with mini orb and timber to house 5 males and 5 female toilets, 3 male and 3 female showers, and change benches. Specifications to meet sporting guidelines. In addition, a kitchen/canteen facility will be included in the structure. Canteen to meet all food safety specifications and guidelines. Five LED Power lights will be installed on the oval boundary.”
The original scope included in the funding deed included: Grandstand (seating) replacement – Existing timber grandstand seating will be replaced with aluminum. Change-rooms with 5 male and 5 female toilets, 3 male and 3 female showers, and change benches. LED power lights on the oval boundary. The original completion date was 17th of October 2020.
MODIFIED SCOPE
GRANDSTAND - The timber seat planking is the most obvious and pressing deficiency with the grandstand seating. Upon further investigation it was identified that the existing grandstand structure would need significant modification to allow new seating to be built to the current standards. The extent of these modifications are uneconomic.
LIGHTING - Further investigation identified it impracticable to simply exchange the current lamps for LED lights. It is a relatively large oval. Only two of the four lights are at a suitable height and none of the towers are positioned optimally. The power supply for the site has been adapted many times and is no longer fit for purpose. It will not support any further upgrades without modification.
A variation request was made to vary the project scope and delivery time.
A variation approved on the 27th of May 2020 extends the completion date to the 31st of October 2020 and changes the scope to: Demolish the existing grandstand, Construct new amenities building, Construct spectator seating, and Complete power and lighting upgrades.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 49
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
REPORT/PROPOSAL
BUILDING DESIGN AND ESTIMATES - The building design was developed in alignment with the NRL preferred facilities guidelines. This plan was designated Revision 1.
A detailed review, including with community stakeholders, identified that the building width could be reduced by two metres (7.5%) without significantly affecting use of the building. This plan was designated Revision 3. This plan has been included as an attachment to this report.
Cost estimates were sought for this building. Three methods were used: Comparison to similar facilities recently built. Reference rates provided by Rawlinsons (industry estimation book). Budget prices sought from local builders.
The minimum cost of the building, to an economic construction standard, sparsely ‘fitted-out’, and excluding lighting works, exceeded the project budget by approximately $175,000.
OPTIONS INVESTIGATIONS - Options were investigated to reduce the cost of the building further.
REDUCTION IN SIZE TO MEET BUDGET - It was proposed to defer the canteen and bar to a future ‘stage’. This reduced the estimated cost of the building by approximately $75,000. This also has deleterious effects on the aesthetics of the building.
CHANGE IN CONSTRUCTION TYPE - The building has been designed using concrete blocks. Concrete blocks are the preferred construction technique due to their robustness. It is approximately $20,000 cheaper to build using a steel frame.
The building foundations are designed using ‘screw piles’. It may be possible to make a small cost reduction, perhaps $5000, by changing founding techniques however the additional engineering and drafting is likely to consume most of the potential ‘savings’.
UPGRADE AND REUSE - Original investigations concluded that this was not economic to upgrade and reuse the current amenities. These assumptions were tested and confirmed. The underlying structures do not well meet modern expectations. While possible this would not be good value for money.
CONCLUSIONS - The investigation concluded that: these options do not correct the estimated cost within budget, and Revision 3 remains the preferred design, see plan in Attachment 1.
PROGRAM - The terms of the funding deed are such that the completion must occur by the 31st of October 2020. This is not achievable. A variation request has been discussed with the funding body however no response has been received. It is unknown if this will be approved. Continuing without agreement with the funding body risks Council funding the entire project.
A realistic completion timeframe for the amenities building is approximately nine months following resolution of the scope/funding/funding date mismatch.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 50
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
PROPOSED STAGING
Stage 1: Amenities building including: Preliminary investigation, Demolition, Construction of building to Revision 3, and Electrical connection, Services connections, Fit-out, Carparking, Landscaping, Seating, and Project contingency and project management.
Following Stage 1 the building will be usable for its intended purposes. No lighting upgrades are included in this scope.
Stage 2: Grandstand: Construction of a new aluminum modular grandstand seating. The objectives of this stage need to be developed and agreed. This scope needs to be developed.
Stage 3: Lighting upgrade: Lighting upgrade to the field. The objectives of this stage need to be developed and agreed. This scope needs to be developed. At this time Stage 3 carries additional project risk (scope, budget, and schedule relationship). A schedule for Stage 3 has not yet been developed.
OPTIONS
The Council has several options: Do nothing. Council may choose to discontinue the project. This option is certain to disappoint some community stakeholders. Defer the project. Council may choose to defer the project until such times as appropriate funding is available. This option is likely to disappoint some community stakeholders. Improve the current amenities. Analysis has concluded this not to be good value for money. This concept is broadly supported but not preferred by some of the community stakeholders. This approach is not recommended. Fund the remaining portion of Stage 1. Council may choose to fund the remainder of the project. This approach consistent with the terms of the funding deed. This approach is preferred by the community stakeholders. See the Financial Implications section of this report for estimated costs and possible funding. Recommend Stage 1 for the Covid 19 Local Roads and Community Infrastructure Fund. This approach carries the risk that the project is seen unfavorably due to the ‘co-funding’ approach. Recommend Stage 2 and / or Stage 3 for the Covid 19 Local Roads and Community Infrastructure Fund.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 51
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
CONSULTATION
The following stakeholders have been consulted in the development of the project: General Manager Director Infrastructure Services Manager Works Manager Special Projects Murrurundi Rugby League Football Club Murrurundi Touch Football Club.
STRATEGIC LINKS a. Community Strategic Plan 2027
This report links to the Community Strategic Plan 2027 as follows:
Goal 6 Increase, enhance and maintain civil infrastructure, Community assets and open spaces to meet the needs of current and future generations. CS24 Provide for replacement, improvement and additional Community and open space infrastructure through investment, best practice and risk management. CS25 Provide inviting public spaces that are clean, green, properly maintained, well designed, encourage active participation, family friendly and accessible to all.
We are working to achieve the following Community Priorities:
b. Delivery Program
The project is in the current Delivery Program and Operational Plan: Operational Plan 2020/2021 – Part 5 – Capital Projects – Sporting Grounds and Venues – 5321 Wilson Oval Amenities/Grandstand/Lighting. c. Other Plans
Nil.
IMPLICATIONS a. Policy and Procedural Implications
Nil.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 52
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services b. Financial Implications
ESTIMATED COSTS - The estimated costs for Stage 1 and the potential Stages 2 and 3 are presented in Table 1. Wilson Oval Budget Estimates 02/09/20
Grant Amount $ 526,000
Stage 1 Expended and committed as at July 2020 (design REF, Etc) $ 33,789 Demolition $ 31,500 Building $ 455,000 Building Certification $ 5,000 Fire Extinguishers, etc $ 1,000 Fit-out $ 10,000 Carpark $ 5,000 Landscaping $ 5,000 Project Management $ 30,000 Seating $ 5,000 Electrical $ 74,403 Water tank and reuse $ 0 Stormwater drainage $ 0 Contingency $ 50,000 Stage 1 Subtotal $ 702,692
Stage 2 Grandstand seating $ 60,000
Stage 3 Lighting upgrade to the field $ 275,000 Table 1: Estimated costs. * All figures Ex GST.
FUNDING - The funding deed Safer Country Communities Fund SCCF2-0084 is $526,000.
It is proposed to target the ‘Covid 19 Local Roads and Community Infrastructure’ grants at a cost of $175 000 for ‘Stage 1’. Without the secondary funding for ‘Stage 1’ or a contribution from Council the project will not be successful. Councillors will be invited to a workshop to consider projects to be funded from the Covid 19 Local Roads and Community Infrastructure fund in September. Stage Amount Source (Ex GST) Stage 1 $526,000 Safer Country Communities Fund SCCF2-0084 (confirmed but at risk) Stage 1 $175,000 Covid 19 Local Roads and Community Infrastructure Fund (To be confirmed) Stage 2 $60,000 Covid 19 Local Roads and Community Infrastructure Fund (To be confirmed) Stage 3 $275,000 Covid 19 Local Roads and Community Infrastructure Fund (To be confirmed) Table 2: Potential funding.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 53
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services c. Legislative Implications
National Construction Code (NCC) AS 1428.1-2019 Design for access and mobility AS 2560.2.3-2007 Sport lighting AS.NZS 4282:2019 Control of the obtrusive effects of outdoor lighting d. Risk Implications
This project is at risk. At present Council does not have suitable committed funds or a suitable approved timeline for the grant funding committed.
This fundamental instructions driving the project are not sufficiently fixed to allow proper project and workscope development. The project carries a greater than normal risk of that it cannot be implemented in a reasonable and reliable manner.
Further risks and their implications are discussed in the body of this report. e. Sustainability Implications
Nil. f. Other Implications
Should this project be successfully constructed it is expected to have a positive impact on users of Wilson Memorial Oval.
Should the project not proceed it is likely to disappoint many of the community stakeholders.
CONCLUSION
The project has merit however cannot be successfully completed in the allocated time or funding. The report suggests additional grant funding and an extension of time for one of the grants to address the issues.
The recent changes in the project scope, fundamental instructions, and strategy need to be formally addressed to ensure a better chance of success in a reasonable amount of time. The formal project instrument for this purpose is to develop a project robust Project Plan.
ATTACHMENTS
1 Wilson Oval - Amenities building - Plans - Revision 3 - PB Eveleigh - P Good
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 54 ATTACHMENT NO: 1 - WILSON OVAL - AMENITIES BUILDING - PLANS - REVISION 3 - PB EVELEIGH - P GOOD ITEM NO: ISC.09.7
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 55
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.8 GRADING AND RESHEETING COMPLETED IN 2019/20 RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Sam Wooden - Manager Works Delivery
PURPOSE
The purpose of this report is to provide the Committee with information regarding the 2019/20 completed resheet works and outlining the proposed planned gravel re-sheeting program to be applied for the 2020/21 financial year.
RECOMMENDATION
That the Committee endorse the proposed resheeting program to be applied to the unsealed road network for the 2020/21 financial year.
BACKGROUND
Council maintains an extensive network of low traffic unsealed roads, which serves to provide access to residential properties and create links to the arterial road and wider network. As a crucial piece of community infrastructure, Council strives to maintain this network to the expectations of the community whilst balancing financial costs and other resources that are reasonably available for the purpose of road maintenance.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 56
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
REPORT/PROPOSAL
Works completed in 2019-20 are as follows:
ROAD NAME TASK APPROX. KM 00004168. COCKATOO GAP 0380. Gravel Sheet Pavement 00004175. COOBA BULGA 0380. Gravel Sheet Pavement 00004406. HUNTER 0380. Gravel Sheet Pavement 00004450. KILLOE 0380. Gravel Sheet Pavement 00004460. KULOO 0380. Gravel Sheet Pavement 00004475. LETTYBROOK 0380. Gravel Sheet Pavement 00004560. MOUNTAIN STATION 0380. Gravel Sheet Pavement 00004705. ROSSGOLE 0380. Gravel Sheet Pavement 00004945. YARRANDI 0380. Gravel Sheet Pavement 00004185. COOLAH 0380. Gravel Sheet Pavement 00004160. CATTLE CREEK 0380. Gravel Sheet Pavement 00004845. TURANVILLE 0380. Gravel Sheet Pavement
00004175. COOBA BULGA 0388. Rural Rd Resheet 4.0 km 00004280. FLAGS 0388. Rural Rd Resheet 3.0 km 00004406. HUNTER 0388. Rural Rd Resheet 2.3 km 00004430. KARS SPRINGS 0388. Rural Rd Resheet 3.0 km 00004545. MOONAN BROOK 0388. Rural Rd Resheet 2.0 km 00004830. TOMALLA 0388. Rural Rd Resheet 2.0 km 00004860. UPPER DARTBROOK 0388. Rural Rd Resheet 1.0 km 00004885. WAVERLEY 0388. Rural Rd Resheet 1.0 km 00004920. WOLLAR 0388. Rural Rd Resheet 3.5 km W12328. TIMOR-CRAWNEY 0388. Rural Rd Resheet 5.0 km 26.8km
0380. Gravel sheet pavement is defined as spot gravel patching (or gravel patching) length less than 500metres and 0388. Rural Resheet is over 500m.
0401. Maintenance Grading was undertaken with Council staff working towards completing the proposed 2019/20 program. Whilst the program was not completed, Council staff have prepared a grading schedule for 2020/21 factoring in the works, condition and requests from the previous year.
Grading schedule for the 2020/21 is a working document and is constantly being updated, as various factors need to be considered when delivering the program. The main factors include; traffic volumes, weather patterns, pavement condition and material along with customer complaints. These factors are constantly being reviewed and monitored based on their severity, which can result in change to the schedule. Council staff focus on the most effective and efficient use of Council resources to ensure service levels are maintained and risks are minimised.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 57
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
OPTIONS
1. Note the report
CONSULTATION
Director Infrastructure Services Works Engineer Manager Strategic Asset Asset Engineer Works Coordinator
STRATEGIC LINKS a. Community Strategic Plan 2027
This report links to the Community Strategic Plan 2027 as follows:
ECONOMY & INFRASTRUCTURE
Goal 7 Enhance and improve the road network and bridges to meet the needs of current and future generations and communicate priorities and progress to the Community. CS28 Increased Community engagement and updates on infrastructure planning, road priorities, works and improvements. CS29 Advocate, facilitate and/or provide traffic management and public transport facilities to meet the needs of the Community.
BUILT & NATURAL ENVIRONMENT
Goal 3 Protect the natural Environment CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations. Goal 4 Plan for a sustainable future. CS15 Plan, facilitate and provide for a changing population for current and future generations.
LEADERSHIP
Goal 8 Provide Community leadership. CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response. CS33 Utilise emerging innovative communication technologies and techniques to increase awareness of Council’s activities and services. Goal 9 Advocate for the Community. CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 58
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
We are working to achieve the following Community Priorities:
b. Delivery Program
The report addresses the following objectives for works up to 30 June 2021 as described in the 2020/21 DPOP
Asset Management Establish and maintain public assets and improve the amenity of the Shire.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 59
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Roads – Local By undertaking road maintenance and construction works to Council standards and specifications, so as to improve road safety and minimise future expenses.
Roads – Regional By undertaking road and bridge maintenance and construction works to Councils standards and specifications so as to improve road safety and minimise future expenses. c. Other Plans
Nil
IMPLICATIONS a. Policy and Procedural Implications
Nil b. Financial Implications
Within allocations Rural Roads and Capital votes for new work.
c. Legislative Implications
Nil d. Risk Implications
Nil e. Other Implications
Nil
CONCLUSION
Gravel re-sheeting is an important component in Council’s overall management strategy for achieving Council’s community expectation of improved and well maintained roads and bridges.
ATTACHMENTS
Nil.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 60
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.9 REGIONAL ROAD TRANSFER & NSW ROAD CLASSIFICATION REVIEW RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Jeff Bush - Manager Strategic Assets
PURPOSE
The purpose of this report is to develop Council’s submission for the NSW Regional Road Transfer and Road Classification Review.
RECOMMENDATION
That the Committee: 1. make a submission to the Regional Roads Transfer and Road Classification Review Panel for RR62 (Scone to Merriwa) to be transferred and fully managed by the NSW State Government; 2. defer further submissions for the transfer of Council’s Regional Road network to the second round of nominations opening in December 2020; 3. undertake further discussions with Mid Western, Warrumbungle and Liverpool Plains Shire Councils to determine whether joint submissions would be beneficial to each Council; 4. make a submission to the Regional Roads Transfer and Road Classification Review Panel for the reclassification to regional status of the following local roads; Moonan Brook, Barrington Forest, Glenbawn, part Rouchel, Ringwood and Wollar Roads; and, 5. seek confirmation of the State Government’s commitment in maintaining current funding levels for road maintenance and rehabilitation.
BACKGROUND
In February 2019, the NSW Government announced that a Road Classification Review would be initiated to ensure that the current classification framework was still fit for purpose, and that roads across NSW were appropriately classified. The last review was undertaken between 2003 and 2009, with implementation finalised in 2012.
Future Transport 2056 (https://future.transport.nsw.gov.au/) identifies the Road Classification Review as a key initiative to make adjustments to the classification policy framework and update the road network to align with the ‘Hub and Spoke’ Transport Network Model and the ‘Movement and Place’ Framework.
The NSW Government also announced in February 2019 that up to 15,000 kilometres of Council owned regional roads would be returned to State management as part of a broader package to support local Councils to better manage and maintain the rural road network. This initiative applies to Council owned regional roads outside the metropolitan areas of Sydney, Newcastle and Wollongong. The NSW Government has decided that combining the transfer of Council owned regional roads in parallel with the classification review would ensure equity and transparency in all changes and support the development of an integrated road transport network.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 61
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
The NSW Government has established an Independent Panel to undertake the reviews and make recommendations for consideration. This panel has commenced holding meetings and consultation sessions. All State, Regional and Local roads across NSW can be submitted for reclassification from any class to any class, therefore all Council regional roads will be eligible for transfer. Council submissions to the panel for round one are now due by the 25th September 2020 with a second round due in early 2021.
REPORT/PROPOSAL
Regional Roads perform an intermediate function between the main arterial network of State Roads and Council controlled local roads. Due to their network significance, Transport for NSW provides financial assistance for their management.
Council’s regional road network makes up 174km of the 630km of bitumen sealed roads within the Upper Hunter Shire area, approximately 28% of Council’s sealed road network. The lengths of our Regional Roads are shown in Table 1 below and locality is shown in Attachment 1.
Road Number Road Name/Description Length RR62 Scone / Merriwa Road - (from the New England Highway to 63.37 km the Golden Highway)
RR105 Scone / Moonan Flat Road – (from the New England 51.60 km Highway via Gundy to Moonan Flat)
RR214 Ulan Road – (from the Golden Highway near Cassilis to the 8.26 km Upper Hunter / Mid Western Shire boundary)
Coulsons Creek Road – (from RR62 near Merriwa to the RR358 Upper Hunter / Liverpool Plains Shire boundary towards 39.10 km Willow Tree).
Vinegaroy Road – (from the Golden Highway near Cassilis RR618 to the Upper Hunter / Warrumbungle Shire boundary 11.80 km towards Coolah) Table 1: Length of Regional Roads
Council’s recent expenditure from all Council’s funding sources associated with undertaking its road authority duties for Regional Roads is summarised below in Table 2. Expenditure for 2019/20 is approximately $3,500,000.
Item 2017/18 ($) 2018/19 ($) RMS (Block, Repair, Disaster Restoration, Road safety, 1,689,500 5,313,000 Traffic Management and other RMS grants) Federal Government (Federal Financial Assistance 2,391,500 2,113,000 and Roads to Recovery Grants, any other federal road grants) Council’s own funds 842,000 314,000 Other Sources (e.g. Developers, other agencies) 188,000 Total Expenditure 5,111,000 7,740,000 Table 2: Expenditure on Regional Roads
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 62
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
The Block Grant from Transport for NSW for 2019/20 was $1,315,000 and repair funding $265,000. This funding does increase annually however not at a rate sufficient to cover the changes in road maintenance / construction costs, asset deterioration, life cycle costs, growth of heavy vehicle traffic, increasing heavy vehicle loads and user demand for quality improvements. Because of this, the condition and capacity of regional roads may decrease in future years. This trend has been offset to some extent with Roads to Recovery funding and recent grants from the Federal Heavy Vehicle Safety and Productivity Program ($5,450,000) and the State’s Fixing Country Roads Program ($5,574,000) assisting in the development of RR358 (Coulsons Creek Road). In addition, a further $2,900,000 has been made available for rehabilitation of RR62 (Scone to Merriwa). Applications to match this funding are currently being assessed under the Roads of Strategic Importance program. Nearly all of the expenditure occurring on Council’s Regional Roads is funded via grants. These grants were established many years ago when the responsibilities for Regional Roads were transferred to Council’s across NSW.
Assessing the impact of current expenditure rates on Council’s regional road network can be simplified by using the example of road rehabilitation requirements. Currently there are 174km of regional road each having a life of 70 years. Assuming evenly distributed original construction dates, Council needs to rehabilitate 2.5km of road per annum. Currently Council’s available funding allows this rate to be sustained.
Council has three regional roads that cross local government area boundaries: Ulan Road (Mid Western), Coulsons Creek (Liverpool Plains) and Vinegaroy (Warrumbungle) Shires. Joint submissions are preferable with each of the adjoining Councils to enable the panel to undertake a satisfactory assessment. Staff from Mid Western Shire are not recommending the transfer of Ulan Road to State management, however this needs to be endorsed by Mid Western Council. Staff at Warrumbungle Shire are not proposing to transfer Vinegaroy Road at this stage. At the time of writing this report Liverpool Plains Shire Council have not responded to the possible transfer of Coulsons Creek Road. It is desirable that priority submissions be uncontested by other Councils, road users or any government department.
Council staff have also reviewed the local road network and have identified the following roads that meet the general criteria for reclassification to regional status. That is, they provide access from the State road network to major recreation and tourist areas of state significance (Moonan Brook, Barrington Forest, Glenbawn, part Rouchel, Ringwood and Wollar Roads). Current classification framework, classification criteria, Regional Road transfer and priority considerations are outlined in detail in Attachment 2, Part 5 (pages 11 -14).
OPTIONS
1. Nominate all of Council’s Regional Road network to be transferred and fully managed by the NSW State Government 2. Nominate individual Regional Roads on a priority basis to be transferred and fully managed by the State Government. 3. Not make a submission for the transfer of Regional Roads to State Management.
CONSULTATION
Strategic Assets Staff Manager Works Delivery Mid Western Regional Council Warrumbungle Shire Council Independent Review Panel
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 63
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
STRATEGIC LINKS a. Community Strategic Plan 2027
This report links to the Community Strategic Plan 2027 as follows:
Goal 7 Enhance and improve the road network and bridges to meet the needs of current and future generations and communicate priorities progress to the Community. Maintain and upgrade the road network and bridges.
Goal 9 Advocate for the Community - Encourage and build strong partnerships between the Community, business and all levels of government to support implementation of the CSP 2027 and to deliver the Community Priorities.<
We are working to achieve the following Community Priorities:
b. Delivery Program
The proposal meets the objective “Establish and maintain assets which enhance the public domain and improve the amenity of the Shire”. c. Other Plans
Road Asset Management Plan
The Road Asset Management Plan provides a tactical tool for the management of all road related matters. The asset plan provides a unique picture of Council’s Road network and guides the development and ongoing management of the network over time. All projects listed provide for high usage access to community centres, popular focal points and the Arterial Road network.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 64
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
IMPLICATIONS a. Policy and Procedural Implications
Council’s overarching asset management strategy requires that Council follows best practice including the development of a road register and hierarchical clarification to assist in network development. b. Financial Implications
Local Government is currently responsible for about 90% of the state’s road network with funding provided via FAGs, targeted commonwealth programs, the government’s block grants as well as Council’s own funds. Even if the State Government took back Regional Road management, a substantial amount of work is still required to be undertaken on council managed roads. Therefore, retaining these block grants and funding levels is essential. Council’s funding concerns need to be addressed giving consideration to any funding implications of transfers, including working to ensure local road maintenance jobs are maintained. Council will need assurances that it would not be worse of financially at the end of the review process. c. Legislative Implications
Local Government Act 1993 d. Risk Implications
Council’s Road Asset Management Plan sets out Council and community expectations in regard to service levels and risk inspections. The upgrade and renewal of Council’s regional road infrastructure through state management should reduce Council’s risk exposure. e. Sustainability Implications
Nil f. Other Implications
Nil
CONCLUSION
The continued maintenance of existing assets to an acceptable level of service and implementation of appropriate renewal programs is crucial to successful network management. Many local governments have a significant backlog of works required to be completed so that infrastructure, such as road pavements and seals can provide an acceptable and satisfactory level of service.
The transfer of regional roads is intended to support local councils to better manage and maintain the rural road network. Any reduction to the financial burden on Council will allow the redirection of additional resources into local road improvements.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 65
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ATTACHMENTS
1 NSW Road Network Classification - UHSC Map 2 NSW Road Classification Review and Transfer Information Paper
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 66 ATTACHMENT NO: 1 - NSW ROAD NETWORK CLASSIFICATION - UHSC MAP ITEM NO: ISC.09.9
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 67 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 68 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 69 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 70 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 71 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 72 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 73 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 74 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 75 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 76 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 77 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 78 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 79 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 80 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 81 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 82 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 83 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 84 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 85 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 86 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 87 ATTACHMENT NO: 2 - NSW ROAD CLASSIFICATION REVIEW AND TRANSFER ITEM NO: ISC.09.9 INFORMATION PAPER
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 88
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
ISC.09.10 ANSWERS TO COUNCILLOR QUESTIONS RESPONSIBLE OFFICER: Phillip Hood - Acting Director Infrastructure Services AUTHOR: Karen Boland - Infrastructure Support Officer
PURPOSE
The purpose of the report is to provide an update to Councillors on questions asked at the previous Infrastructure Services Committee meeting.
RECOMMENDATION
That the Committee receive and note the report.
BACKGROUND
At each Infrastructure Services Committee meeting the Councillor’s ask questions to the Infrastructure Services Director and Managers. Some questions require further investigation and actions to be made.
This report is to provide the questions being asked by the Councillor’s and to ensure we have provided answers and relevant information regarding it.
This report will show the questions raised from the last meeting and any outstanding questions. Please note that if the question is a service request the question will be moved in to the CRM system and not be shown in this report.
REPORT/PROPOSAL
March 2019
Former Mayor Wayne Bedggood
1. Asked: What is the follow up on the turning lane and Street light on the corner of Mareeba Road and New England Highway?
Response: Director Infrastructure Services has consulted with RMS who have advised Roads and Maritime have reviewed the crash data for this intersection and there have been no crashes recorded within the last five years. An upgrade of the intersection to provide a right turn bay is not a priority relative to other road safety issues on the road network. The intersection is within the village area of Parkville and new lighting would normally be provided by Council. Council are now working with Ausgrid to erect a streetlight on Mareeba Road to light up the intersection to increase the visibility of the intersection. A CRM reference 854/2019 has been logged for the work.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 89
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Update: Council are still liaising with Ausgrid.
Update: Application form for Public Lighting has been logged with Ausgrid in July 2019. Staff are continuing to liaise with Ausgrid, noting Ausgrid’s ability to undertake illumination design services is based on availability of resources in each of the regions. We anticipate the works to be completed within the next 3 months, however an update will be given if there are delays. A Memo has been sent to the Councillors.
Update: Staff have received feedback from Ausgrid about the voltage of the lines at the intersection. Ausgrid advised that it is only high voltage and lights cannot be attached. Staff are now investigating cost of a transformer and if solar is an option.
Update: Staff are investigating the options for the solar lighting and have written to Transport NSW to get their support. Once this is back the light will be installed.
July 2020
Cr Campbell
1. Can an update be provided regarding the privacy screens at Merriwa Showgrounds?
Response: Director Infrastructure Services advised there have been delays with the supply and one screen is still on order.
Update: Works Delivery Manager has followed up with the supplier and installation of the privacy screen is expected early September.
2. With regards to Council’s application to Ausgrid for lighting over the pedestrian crossing on Vennacher Street Merriwa, can we please have a copy of the letter from Ausgrid? Are there any other options that can be explored?
Response: Director Infrastructure Services advised a copy of the letter has been forwarded to Cr Campbell as requested. Staff are investigating the option of engaging an external contractor to install solar.
Update: Works Delivery Manager advised an application has been resubmitted to Ausgrid
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 90
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
3. Can the Merriwa portal sign on the Golden Hwy be erected?
Response: Director Infrastructure Services advised the Merriwa portal sign is too long for the entrance and would require its own site, staff will investigate options for a new location of the sign.
Update: Works Delivery Manager advised the sign has been erected at the original location that was requested.
Cr Abbott
1. With regards to Ausgrid and the recent pruning of trees in Satur. Can notice be given to Council so that the information can be passed on to the community. Can Council also check if Ausgrid are abiding to the Australian Standard 4373 – Pruning of Amenity Trees.
Response: Director Infrastructure Services advised that staff will discuss the process with Ausgrid and see if the information can be shared with Council before the works are completed.
Update: Acting Director Infrastructure Services advised correspondence has been sent to Ausgrid requesting notice be given to the community and also requesting confirmation that they are following the Australian Standard 4373 – Pruning of Amenity Trees.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 91
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Cr Driscoll
1. There are 3 trees on Graeme Street, Aberdeen need removed and re-planted elsewhere as they will be a hazard when they are fully grown, can this please be investigated.
Response: Director Infrastructure Services advised that staff will review the intersection sight distance and determine if there is an issue with the tree locations.
Update: Works Delivery Manager advised staff have inspected the intersections and found that the trees do not restrict sight distance requirements.
August 2020
Cr Campbell
1. How can UHSC overcome the ongoing boiled water alerts and can this be made a priority? Response: Manager Water & Sewer advised improving water treatment (and water safety) is already our number one priority. In simple terms, the boiled water alerts have been caused by an inability to treat water turbidity and this can only be addressed permanently with filtration. However, there are numerous assessment, planning and design steps to go through before we can implement the right solution. While this is frustrating, we are working closely with the Department of Planning, Industry and Environment (DPIE) Water and NSW Health to deliver the best outcome for the community as soon as practicable. Note that potential solutions may cost tens of millions of dollars, so it is very important to get right.
2. Please provide an update on Cassilis Sewerage System and the public works advisory costs? Response: Manager Water & Sewer advised Council has queried the revised cost estimates provided by Public Works Advisory (PWA) which indicated a total project cost that could approach $5 million. Council have also liaised with DPIE – Water regarding the project and the high cost estimate. Both DPIE and PWA agree that these costs are not unrealistic. Council are now conferring with our funding partners to see what additional funding may be able to be made available and will continue with the Detail Design tender which will aid in reducing project unknowns and contingency sums, hopefully bringing the total cost estimate down.
3. With regard to the Bunnan Road project, is it funded yet and can updates be provided? Response: Works Delivery Manager advised the Bunnan Road project was approximately 50% funded through Restart NSW with other funding source to be provided by possible grant application currently being determined or Council funding through Roads to Recovery Program and or Reserves.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 92
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
4. Can an update of the Murulla Street causeway be provided? Response: Works Delivery Manager advised Council is currently waiting on a response from InfrastructureNSW regarding funding of the project.
5. With regard to the grant funded works at Merriwa Oval, what is the upgrade to lighting lamps? Response: Works Delivery Manager advised the upgrade to lighting lamps at Merriwa Oval was the installation of an additional lamp on the NBN tower.
6. What painting is happening at Merriwa (Ref #198 Capex) Response: Works Delivery Manager advised the Merriwa Pool is being painted.
7. Can Council please provide an update regarding the upgrade to BBQ at Merriwa Swimming Pool (Ref #228 Capex) Response: Works Delivery Manager advised project is awaiting confirmation of funding through the Drought Communities Programme.
8. Can another funding stream be considered for new disabled steps at Merriwa & Scone swimming pools? Response: Works Delivery Manager advised both steps have been ordered and will be funded by Council.
9. With regard to the flushing of water lines, does Council have any data on how much water was lost? Response: Manager Water & Sewer advised Council do not have specific data on how much water was used during the recent emergency flushing of water lines. However, the amount of water used was not enough to register any notable increase to daily water supply figures. For reference, average daily consumption for Scone/Aberdeen in August 2019 was around 5ML/d – which is the same as average consumption during the Boil Water event and water flushing activities.
10. With regards to ISC.08.06 Village Reticulation and Murrurundi Reservoir Monthly Report, will it be compulsory for the residents to connect? Response: Manager Water & Sewer advised this has yet to be confirmed and will ultimately be determined by the specific nature of the infrastructure that we deliver. Typically residential properties with town water supplied pay water access charges (water rates) regardless of whether water is connected or not.
Cr Abbott
1. Are there any plans for Scone to get a new water treatment plant soon? Response: Manager Water & Sewer advised improving water treatment (and water safety) is our number one priority. Council is working closely with the Department of Planning, Industry and Environment (DPIE) Water and NSW Health to deliver the best outcome for the community as soon as practicable.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 93
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
2. Can the UHSC please provide a weekly media update so that public can be informed on what is happening with MR358? Response: Works Delivery Manager advised updates will be provided when there are significant changes to the program.
3. With regard to the CBD revitilisation and 133 Kelly Street re-developments, will there be any community consultation? Could a similar briefing that Special Projects Manager gave be also done with the community? Response: Manager Special Projects advised community consultation is planned. Waiting to firm up designs following flood study and discussions with TfNSW.
4. Will the independent survey results for the Scone Airport Development be released to the public? Response: Director Corporate Services advised independent survey results for the Scone Airport Development will be released to the public when available.
5. What was the upgrade at Murrurundi Waste Management? (Ref # 104 Capex) Response: Director of Environment and Community Services, Environmental Services advised the upgrade at Murrurundi Waste Management facility is a temporary new waste transfer station and preliminary work associated with rehabilitation and closure of landfill.
6. What are Council’s plan for tree planting? Response: Works Delivery Manager advised as a first priority, trees that have not survived the drought have been identified and replacement has been scheduled for September 2020. A second round of planting is scheduled for May 2021.
7. With regard to the disabled steps at Merriwa & Scone swimming pools, can this be included in the Drought Communities Program? Response: Works Delivery Manager advised both steps have been ordered and will be funded by Council.
8. What is the likelihood of one or both of the disabled steps being installed by the start of October when the pool season opens? Response: Works Delivery Manager advised November 2020 is the estimated delivery date of the disabled steps.
9. What is the development project happening at Scone Library? (Ref# 188 Capex) Response: Director Corporate Services advised the development project at Scone Library is a small allocation of funds to purchase minor equipment and supplies.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 94
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
10. Is UHSC looking to work with NSW Health with regards to the trial of detection of Covid-19 in sewer? Response: Manager Water & Sewer advised Council will happily work with NSW Health in regards to COVID-19 detection in sewer and will continue follow NSW Health advice in regards to the pandemic. However, we are not actively pursuing COVID-19 detection in sewer at this time.
11. Can UHSC look into placing direction signs to Scone town centre coming from Gundy? Response: Manager Strategic Assets advised staff will investigate placement of directions signs to Scone town centre when coming from Gundy.
12. Can UHSC discuss options for pathways around Hammond Care to encourage cycling to and around Scone? Response: Manager Strategic Assets advised staff will investigate options for pathways around Hammond Care.
Cr Burns
1. Why is 145 Liverpool Street in the current budget? (Ref #76 Capex) Response: Manager Finance advised 145 Liverpool Street is in the current budget for a future redevelopment with scope of works including the demolition of premises and determining to be completed for the site.
2. Can council please provide an update of the Hunter Road – Naracoote to Glenmore Bridge (Ref# 281 Capex) Response: Works Delivery Manager advised Council is awaiting confirmation of grant funding to commence work.
3. Can Council please provide an update on the cleaning out of the pipes on Barrington Forest Road. (Ref# 282 & 283 Capex) Response: Works Delivery Manager advised Council is awaiting confirmation of grant funding to commence work.
4. With regard to the recent flushing of water lines, does Council have any solutions that would allow us to recycle this water? Can the watercart be used in Aberdeen to capture this or could the same flush project that was used in Murrurundi be adopted? Response: Manager Water & Sewer advised the recent water main flushing occurred in response to a critical water incident, meaning little time to plan for water recovery measures. The focus in these scenarios is always public health and safety first, water conservation second. The ‘zero loss’ water main cleaning that was carried out in Murrurundi, Merriwa and Cassilis recently was to clean the water mains, not to dispose of dirty water rapidly, so would not be suitable in this case. There would also be a long lead time to get the specialty equipment here. In general, Council will never waste water if it can be avoided, and will always consider options to capture or recycle water if practical.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 95
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
5. With regard to ISC.08.07 Moobi Rd Rural Connection Area – Investigation Report, would RFS shed have enough pressure for a quick fill if the proposal is successful? Response: Project Manager Special Projects advised the RFS shed is at the end of a long run at a relatively high elevation. In order to keep the costs down reduced size pipe has been proposed. The pressure and flow expected at this location is significantly less than is typically expected of a hydrant (approx. 10% the performance of a hydrant). A hydrant located closer to Dart Brook would be much better positioned and be able to provide typical hydrant pressure/flows. Increasing the size of mains for this purpose would be more expensive than storage (onsite tank) and pump solutions.
6. With regard to ISC.08.08 Moobi Rd High Pressure Zone – Investigation Report, can a Section 94 contribution be used and can Council please confirm how much is in this fund? Response: Manager Water & Sewer advised staff will investigate the possibility of using funds from Section 64 (headworks) charges if the project progresses.
7. Can Council please inspect Yarrandi Road, it was graded 7 weeks ago and while the bends are still intact, the rest of the road has deteriorated. Response: Works Delivery Manager advised Yarrandi Road has been inspected and staff will continue to monitor and undertake spot patching throughout the year.
8. Can Council please initiate an expression of interest to form a committee for the user groups of Bill Rose Sports Complex? Response: Works Delivery Manager advised staff have sent out an expression of interest to usergroups to form a Bill Rose Sports Complex Committee.
Mayor Collison
1. Congratulations to the team with regard to the two grant funded upgrade projects that were recently opened; St Andrew’s Reserve Arena and the Cricket Nets at Bill Rose Sports Complex. Feedback from the community has been extremely positive. Response: Works Delivery Manager thanks Mayor Collison for the positive feedback and has passed on congratulations to all staff involved.
2. Will there be a meeting regarding the airport tenders? Response: Director Corporate Services advised a meeting was held 27 August 2020 regarding the airport tenders.
3. Can Council please provide an update with regards to the projects funded through the Drought Communities Program and if the delivery date of December 2020 is achievable? Response: Works Delivery Manager advised a delivery date of December 2020 will be challenging. All projects are shovel ready to proceed once confirmation of funding is received.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 96
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
4. With regards to ISC.08.06 Village Reticulation and Murrurundi Reservoir Monthly Report, what is the defined area of the ‘village’? Response: Project Manager Special Projects advised the planning zones, parish maps, street layouts, and aerial photos provide no consistency on defining the extents of the villages. This dilemma was discussed in recent reports to both the ISC and Council. The project methodology has been designed around this problem. For the concept design we used what we believed to be a reasonable extent as best we could interpret from aerial photographs and walking the streets. We expect that the community consultation process will highlight any areas where this methodology is inadequate.
5. Can the pine trees around the fire shed at Stewart Brook tennis courts be inspected, they have died from the drought and now with recent rains have been uprooted. Response: Works Delivery Manager advised staff will investigate the pine trees at Stewart Brook tennis courts and remove accordingly.
6. Can Council please contact TfNSW to remove the weeds that are on the southern side of the Scone bypass. Response: Staff have contacted TfNSW and requested that the weeds on the southern side of the Scone bypass be removed.
OPTIONS
1. Note the report.
CONSULTATION
Director Infrastructure Services Manager Works Delivery Manager Strategic Assets Manager Water & Sewer Manager Special Projects
STRATEGIC LINKS a. Community Strategic Plan 2027 This report links to the Community Strategic Plan 2027 as follows:
COMMUNITY LIFE
Goal 1 A supported Community. CS1 Advocate for, develop and implement programs, services and facilities for our ageing Community. CS3 Advocate for, support and provide series and facilities for young people, children, families and people with a disability. CS4 Facilitate partnerships which create and support a safe, inclusive and caring Community.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 97
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Goal 2 Promote wellbeing and a connected, healthy and happy Community. CS7 Provide and support a broad range of sport, recreation, health and wellness programs to target age specific needs of residents including younger children, older children, adolescents, families, seniors and people with a disability.
BUILT & NATURAL ENVIRONMENT
Goal 3 Protect the natural Environment CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations. CS12 Ensure that all actions, decisions and policy response to natural hazards and climate change remain current and reflect capacity Community expectation and changes in environmental and climate change information.
Goal 4 Plan for a sustainable future. CS13 Implement and regularly review Strategic Land Use Plans, Environmental Planning Instruments and Development Controls, which reflect the needs and expectations of the broad Community. CS15 Plan, facilitate and provide for a changing population for current and future generations.
ECONOMY & INFRASTRUCTURE
Goal 5 A sustainable and prosperous economy. CS18 Encourage a diverse economy whilst promoting and preserving our agriculture and equine industries. CS19 Encourage retail and commercial business to locate and prosper within our Shire. CS20 Encourage and support innovative industry and a diversity of businesses that provide a range of services and employment opportunities for current and future generations. CS22 Provide attractive and functional town centres and support revitalisation of towns and villages including investment in built heritage and improvement of existing buildings.
Goal 6 Increase, enhance and maintain civil infrastructure, Community assets and open spaces to meet the needs of current and future generations. CS24 Provide for replacement, improvement and additional Community and open space infrastructure through investment, best practice and risk management. CS25 Provide inviting public spaces that are clean, green, properly maintained, well designed, encourage active participation, family friendly and accessible to all. CS26 Provide safe and reliable water and sewerage services to meet the demands of current and future generations.
Goal 7 Enhance and improve the road network and bridges to meet the needs of current and future generations and communicate priorities and progress to the Community. CS10 Advocate for, facilitate and support programs that protect and sustain our diverse environment for our future generations. CS27 Maintain and upgrade the road network and bridges. CS28 Increased Community engagement and updates on infrastructure planning, road priorities, works and improvements.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 98
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
CS29 Advocate, facilitate and/or provide traffic management and public transport facilities to meet the needs of the Community.
LEADERSHIP
Goal 8 Provide Community leadership. CS30 Effectively and efficiently manage the business of Council, while encouraging an open and participatory Council with an emphasis on transparency, Community engagement, action and response. CS33 Utilise emerging innovative communication technologies and techniques to increase awareness of Council’s activities and services.
Goal 9 Advocate for the Community. CS40 Encourage and build strong partnerships between the Community, business and all levels of government support implementation of the CSP 2027 and to deliver the Community priorities. CS41 To participate and encourage regional coordination and planning between Councils and other generations. CS42 Provide timely and effective advocacy and leadership on key community issues and priorities.
We are working to achieve the following Community Priorities:
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 99
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
b. Delivery Program The report addresses the following objectives for works up to 30 June 2021 as described in the 2020/21 DPOP:
Asset Management Establish and maintain public assets and improve the amenity of the Shire
Depot Operations By ensuring Council has efficient and effective facilities at each of its depots.
Infrastructure Projects Support By efficiently managing the capital, plant and resources made available
Private Works By providing all residents access to Council private works at commercial rates
Stormwater Through the provision a stormwater drainage systems to manage flows. Through the provision of a kerb and gutter networks as an adjunct to the drainage network. By maintaining flow conditions in main creeks.
Street Cleaning By providing clean local roads while minimising environmental and flooding risks.
Public Cemeteries By the provision of a cost effective and sympathetic cemetery service and facility to the community.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 100
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
Public Conveniences By providing and maintaining public toilets for the local community and travelling public to a satisfactory and acceptable standard. By improving the appearance and presentation of public toilets.
Street Lighting By promoting safe vehicular and pedestrian passage at night with adequate lighting in residential and arterial roads in accordance with Australian Standards.
Quarry Operations By effectively and responsibly managing, maintain and developing Council’s quarry operations. Through winning, producing and supplying quality road making materials for internal and external works at a competitive cost. By the safe operation of Council’s quarries to meet legislative requirements.
Emergency Services By maintaining an efficient and effective local emergency system for the protection of life and property. Ensuring appropriate integration of emergency services activities in accordance with the State Emergency Management and Rescue Act. By providing adequate assistance to SES and VRA. By providing appropriate emergency management facilities.
Fire Service Levy & Fire Protection By encouraging local representation and autonomy of volunteer brigades By providing council resources in event of emergencies. By providing support to the Liverpool Range zone in regard to the upkeep of bushfire equipment.
Parks & Gardens By providing quality open spaces, parks and reserves that are suitable and accessible for the community.
Sporting grounds & Venues By providing high-quality sporting grounds and venues suitable and accessible to all.
Swimming Pools By providing recreational facilities for the Upper Hunter community, which are operated in a safe, efficient and effective manner.
Bridges – Local By undertaking bridge maintenance and construction works to Council standards and specifications, so as to improve safety and minimise future expenses.
Footpaths and Cycleways By providing and maintaining a cycleway / footpath network that will contribute to the accessibility, safety and amenity of streets in Council’s town and villages.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 101
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services
RMS State Roads By maintaining a skilled workforce so as to remain a core service provider to the RMS. By demonstration that we provide a value for money service to the RMS.
Roads – Local By undertaking road maintenance and construction works to Council standards and specifications, so as to improve road safety and minimise future expenses.
Roads – Regional By undertaking road and bridge maintenance and construction works to Councils standards and specifications so as to improve road safety and minimise future expenses.
Transport Ancillaries By promoting traffic and pedestrian safety by the provision and maintenance of regulatory and advisory signage and pavement markings. By maintaining street furniture.
Water Services By providing an adequate and secure potable water supply to recognise standards in defined areas on a cost effective basis.
Sewage Services By maintain sewerage systems for the transportation and treatment of sewage to meet licence requirements. By implementing long-term asset replacement strategy. c. Other Plans
Asset Management Plans.
IMPLICATIONS a. Policy and Procedural Implications
Parks, Sporting Fields, Footpath, Road and Bridge maintenance guidelines as identified within Asset Management Plans and Strategic Plans. b. Financial Implications
Identified within individual items in the 2018/19, 2019/20 and 2020/21 budgets. c. Legislative Implications
Not applicable. d. Risk Implications
Nil.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 102
Report To Infrastructure Services Committee 8 September 2020
Infrastructure Services e. Sustainability Implications
Nil. f. Other Implications
Nil.
CONCLUSION
The updated report is provided to answer previous questions addressed by Councillor’s in the previous Infrastructure committee meetings.
ATTACHMENTS
Nil.
Upper Hunter Shire Council – Infrastructure Services Committee Agenda – 8 September 2020 Page 103