PLYMOUTH & SOUTH WEST JOINT LOCAL PLAN 2014-2034

DUTY TO COOPERATE STATEMENT JULY 2017 JLP Duty to Cooperate Statement

PLYMOUTH AND SOUTH JOINT LOCAL PLAN.

DUTY TO COOPERATE STATEMENT JULY 2017

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JLP Duty to Cooperate Statement

INTRODUCTION AND CONTEXT

The Duty to Cooperate was introduced in the Localism Act 2011 and relates to the preparation of local plans and other statutory planning policy documents that are of a strategic nature. The Act places a legal duty on local planning authorities, county councils in and public bodies to engage constructively, actively and on an ongoing basis to maximise the effectiveness of Local and Marine Plan preparation in the context of strategic cross boundary matters.

As set out in the Planning Practice Guidance published in March 2014, the Duty to Cooperate is not a duty to agree, however, local planning authorities are required to make every effort to secure the necessary cooperation on strategic cross boundary matters before they submit their Local Plans for examination.

This Duty to Cooperate Statement relates to the Plymouth and South West Devon Joint Local Plan 2014-2034 that has been prepared collaboratively by Plymouth City Council, West Devon Borough Council and District Council, and the process that led to the decision by the three local authorities to produce a joint Local Plan. These three neighbouring authorities are located in the south west of Devon.

Map 1 showing Plymouth Housing Market Area in the context of neighbouring authorities

This Statement sets out how Plymouth City Council, West Devon Borough Council and South Hams District Council used the Duty to Cooperate to come to a decision to prepare the Plymouth and South West Devon Joint Local Plan 2014-2034 (JLP), and then continued to work with the Duty to Cooperate throughout the JLP process. The document has been prepared as evidence that will be considered by the Planning Inspector as part of the local plan examination.

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JLP Duty to Cooperate Statement

This document explains that through the Duty to Cooperate, three neighbouring local authorities that were initially progressing individual plans decided to constructively work together to prepare a joint local plan that would effectively address cross boundary strategic matters in one composite local plan. The LPAs of Plymouth, South Hams and West Devon saw the duty as an opportunity to produce a plan which for the first time sets out a strategy and key policies for the city and wider area bringing together the vision for growth and transformation of Plymouth with the approach of fostering sustainable, thriving towns and villages in the surrounding rural areas. Through the duty, it was agreed that the aspirations for each administrative area were complementary and should be planned together in order to ensure that growth takes place in a sustainable manner.

Therefore, in the context of Plymouth and South West Devon, the Duty to Cooperate has not simply been demonstrated, it has positively led to three local authorities identifying common issues and deciding that they should collaborate on a Joint Local Plan. It is therefore considered that the Plymouth and South West Devon Joint Local Plan shows that the three local authorities have fulfilled the Duty to Cooperate, have positively entered into the spirit of cooperation envisaged by the Duty, and that the JLP is a prime example of the approach to strategic planning advocated by the Housing White Paper.

The Duty to Cooperate and Engagement with Neighbouring Authorities

The Duty to Cooperate seeks to ensure that local planning authorities deliver effective strategic planning through their Local Plans by working with other local planning authorities beyond their own administrative boundaries. Engaging with other local authorities can help to ensure that social, environmental and economic issues are addressed effectively, for example, housing market and travel to work areas, catchments and ecological networks may represent a more effective basis on which to plan for housing, transport, infrastructure, flood risk management, biodiversity and climate change mitigation and adaption. All these issues are not confined to administrative boundaries and require positive, constructive and continuous partnership working between local authorities.

Prior to deciding to collaborate on the Plymouth and South West Devon Joint Local Plan, Plymouth City Council, West Devon Borough Council and South Hams District Council had been working on their own individual Local Plans:

Plymouth: The Plymouth Plan Part One (dealing with overarching strategy and policies) had been published as a draft.

West Devon: The West Devon Our Plan had reached a Regulation 19 Pre-Submission consultation stage.

South Hams: The South Hams Our Plan had reached an early Regulation 18 ‘Issues and Options’ stage.

As part of these processes, the local authorities had been cooperating with each other, , National Park Authority and Council. Cooperation was undertaken using the Devon Duty to Cooperate Protocol, a copy of which can be viewed here (http://www.devon.gov.uk/duty_to_cooperate_protocol.pdf ). This local authority cooperation resulted in a number of joint evidence base documents being produced that covered strategic matters such as the identification of the Plymouth Housing Market Area, housing needs, employment requirements, and

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JLP Duty to Cooperate Statement impacts on sensitive environments (see Table 2 below). The cooperation also led to the identification of cross boundary issues that each local authority would need to address in their Local Plans (see Table 1 below). Some of these issues revolved around the emerging requirement for Plymouth City Council to work with its neighbours to explore whether some housing needs could be met within adjoining local authority areas. Further work had suggested that in particular, South Hams District Council and the City Council needed to work closely to find potential locations for urban extensions on the edge of Plymouth that were within the South Hams’ administrative area.

From this early work, it quickly became apparent that Plymouth, South Hams and West Devon would need to work together closely to properly plan for the needs of the Plymouth HMA. A number of conclusions were reached around the strategic issues that needed to be addressed. An early expression of these issues was set out in the 2014 “Sub Regional Growth” Topic Paper produced by the City Council in collaboration with its Duty to Cooperate partners, and consulted upon as part of the Plymouth Plan Connections engagement. This topic paper can be accessed online: www.plymouth.objective.co.uk/portal/planning/ldf/plymouth_plan/pptp_sub_regional_growth

Key Cross Boundary Issues Local Planning Authority Actions Taken Responsible Meeting the objectively West Devon Borough Joint Evidence commissioned from assessed need for new homes Council, South Hams District GVA to set out OAN. in the Plymouth HMA Council, Plymouth City Move to a Joint Local Plan. Council Further Joint evidence commissioned from PBA. Accommodating some of Plymouth City Council, South Re spective authority’s SHLAAs aligned. Plymouth’s growth in the city’s Hams District Council Move to a Joint Local Plan. urban fringe which is part of Further alignment of SHLAA processes South Hams District Council and site selection processes administrative area Setting a principle that Plymo uth City Council, South Move to a Joint Local Plan development taking place in Hams District Council Using approach of 2 Policy Areas (see the Plymouth urban fringe will Distribution Topic Paper (TP1) and be predominantly meeting Strategy Topic Paper (TP5) Plymouth’s needs, given that most of the communities in this area already function as part of the city, including the new community

Identifying those features of Plymouth City Council, South Several j oint evidence base documents the urban fringe which set Hams District Council, West produced on landscape, environmental Plymouth’s ‘limits to growth’ – Devon Borough Council, designations, recreation requirements, for example the Plym Valley, Dartmoor National Park most notably EN22 and EN22A, and the Areas of Outstanding Authority. HRA (SUB10). Natural Beauty around Move to a Joint Local Plan. and the Tamar , and Dartmoor National Park.

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JLP Duty to Cooperate Statement

Key Cross Boundary Issues Local Planning Authority Actions Taken Responsible Identifying the role of Plymouth City Council, South Move to a Joint Local Plan. Broadley Park (Roborough) Hams District Council Aligning Employment Need and Langage in helping to meet Assessments with OAN at the HMA the employment land needs level (EC8) arising from the city’s growth, as well as the potential role of some of the land at Sherford. Setting out a single strategic Plymouth City Council, South Move to a Joint Local Plan spatial vision for the Plymouth Hams District Council, West HMA which brings together Devon Borough Council, the above matters Dartmoor National Park Authority. The capacity of the Tamar Plymouth City Council, Joint Evidence produced and crossings between Plymouth , Highways Commissioned (see below) and Cornwall, and capacity of England the wider road network Strategic transport links Plymouth City Council, West Move to a Joint Local Plan. between Plymouth and Devon Borough Council, Joint evidence to be commissioned Devon County Council. setting out solutions. Table 1: Summary of Strategic Cross Boundary Issues Identified through the Duty to Cooperate prior to the decision to produce a Joint Local Plan.

By 2015, the City Council had firmed up many of the themes set out in the Topic Paper, and had embedded these in its draft Plymouth Plan Part One (PCC40), which was published for consultation in January 2015. The Plymouth Plan Part One contained a number of policies that set out the City’s relationship with its urban fringe and how cooperation would take place with its neighbour South Hams on the planning of this area. (see the following policies in the Plymouth Plan Part One (September 2015): SO7 Strategic Planning for the Sub Region, SO8 An Effective Spatial Strategy for Plymouth, PLY39 Defining the Spatial Distribution of Housing in Plymouth, PLY40 Principles for Development in Plymouth’s Urban Fringe). South Hams was less well progressed with the South Hams Our Plan at this time.

Given the outcomes of the ongoing Duty to Cooperate discussions, during 2015 Plymouth, South Hams and West Devon began to examine whether they should consider rolling their separate Local Plans into a single Joint Local Plan. The starting point for this consideration was a growing understanding of the need to consider the three Local Plans together to meet the needs of the Plymouth Housing Market Area (HMA), and therefore needing to present a clear and consistent strategy and approach to the HMA. It became clear that the most effective and efficient plan to meet those needs would be a joint plan, collaboratively prepared by all three local planning authorities. Formulating a joint plan enabled:

• The local authorities to plan more effectively for the needs of the HMA in a single plan, setting out a single strategy and subject to one plan making process.

• Cross boundary issues which would have required close alignment of separate Local Plans, to be tackled more simply in one plan which was not constrained by local authority administrative boundaries.

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JLP Duty to Cooperate Statement

• The local authorities to better handle development proposals and delivery through a single integrated set of policies.

• Plymouth and South West Devon to have a single, stronger voice in the wider region.

Therefore, in February 2016 the local authorities of Plymouth. South Hams and West Devon formally decided to move their pre-existing Local Plan processes into a single joint local plan, called the Plymouth and South West Devon Local Plan, as the most appropriate way for them to cooperate on the planning of the area, and to satisfy the outcomes of the Duty to Cooperate. The Committee Reports relevant to this decision can be viewed on the Councils’ websites.

The formal arrangements between the three local authorities are set out in the Collaboration Agreement which is attached as Appendix 1. This set out that the key element of the governance would be a Joint Local Plan Member Steering Group, made up of two senior Councillors from each of the three authorities. The Member group would not have formal decision making powers, but would provide guidance and direction on the strategy and policies of the Joint Local Plan. Formal decisions would be taken by the three Full Council meetings. This group has undertaken this role throughout the process of formulating the Joint Local Plan, with the formal decision to consult on the plan at Regulation 19 and submit under Regulation 22 taken by three Full Council Meetings in February 2017.

Clearly the Duty to Cooperate discussions that had taken place in the up to the decision to produce a Joint Local Plan also included Devon County Council, Dartmoor National Park Authority (DNPA) and Cornwall Council. These authorities were not part of the Joint Local Plan process, for the following reasons:

• DNPA covers an area that includes parts of South Hams District Council and West Devon Borough Council, as well as District Council and a small part of District Council. Part of the National Park therefore falls with the Plymouth HMA, but part also falls within the HMA. DNPA were invited to enter into the Joint Local Plan, to cover that part of the Park within the Plymouth HMA, but decided that it would be more practical and would better enable the DNPA to plan for the issues affecting Dartmoor for the DNPA to produce a single Local Plan for the whole of the DNPA area. Therefore, those parts of the DNPA that are within South Hams and West Devon are excluded from the JLP, and the DNPA has agreed to put place a plan requirement for new homes in the Park which will contribute to meeting the needs of the Plymouth HMA. This is explained further in the Housing Topic Paper and the letter from DNPA confirming this position is attached in Appendix 2 to this Statement.

• Devon County Council is the higher tier authority for South Hams and West Devon; Plymouth City Council is a unitary authority. The County Council has responsibility for producing a Waste Local Plan and a Minerals Local Plan, and has done so (Devon Waste Plan adopted December 2014 and Devon Minerals Plan 2011-2031, adopted February 2017). The County has no further Local Plan making responsibilities covering South Hams and West Devon and is not therefore a full partner in the Joint

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JLP Duty to Cooperate Statement

Local Plan. Nevertheless, the County has responsibilities as the Highways Authority for South Hams and West Devon and also as infrastructure provider for a number of key requirements such as education. Therefore, the County Council has provided key support to the Joint Local Plan authorities on these matters, and has a member representative on the Joint Local Plan Steering Group.

• Cornwall Council were part of the original Duty to Cooperate discussions which took place on the separate Local Plans. Cornwall were more advanced in the work on their Local Plan, having commenced work when the County received unitary status in April 2009. As part of the work on the Cornwall Local Plan, Cornwall Council took the view that Cornwall forms a single Housing Market Area in its own right. This was a view that the Local Plan Inspector for the Cornwall Local Plan accepted during the Examination in Public into that Local Plan in 2015. Therefore, Cornwall Council did not wish to become a partner into the Joint Local Plan. It can be argued that the Plymouth HMA does extend into South East Cornwall, but given the above, and further evidence on how to define the Plymouth HMA which is set out in the Strategic Housing Market Needs Assessment (SHMNA) Part One (HO13), it was decided to frame the Joint Local Plan around the three south west Devon local authorities. Further discussions have therefore taken place with Cornwall through the Duty to Cooperate and are detailed below.

When the three local authorities moved towards producing a single Joint Local Plan, it was necessary to look again at the cross boundary issues, to understand the objectives that could apply to a Joint Local Plan and how these may differ from three separate Local Plans, and to understand how those objectives could better be achieved using a Joint Local Plan. These included looking at the strategic distribution of development and strategic objectives. In addition, the three authorities expanded their Duty to Cooperate discussions to include authorities neighbouring the Joint Local Plan Area. The following actions were undertaken since the decision to produce a Joint Local Plan was taken in early 2016:

• Meetings with DNPA have been held to formulate and agree the relationship between the DNPA and JLP. The JLP authorities and the DNPA agreed to jointly commission evidence on housing needs for the Plymouth HMA and this is set out in the SHMNA Parts One and Two. The authorities will continue to work closely with Dartmoor through the JLP process and also through the Dartmoor Local Plan Review which is in its early stages.

The key strategic issues with Dartmoor are the distribution of housing need across the HMA and ensuring the requirement for Dartmoor can be accommodated in the National Park (the letter from DNPA confirms that they will seek to accommodate needs in the National Park), and the importance of the A386 between Plymouth and Tavistock as a significant transport corridor. The JLP proposes that a corridor study of this route be carried out with Devon County Council to understand potential improvements to this route, and DNPA will be a partner in this Study.

• Devon County Council provide specialist support to the JLP on infrastructure planning, and most significantly on transport issues outside of the Plymouth

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JLP Duty to Cooperate Statement

administrative area. Regular contact between officers has taken place in order to create the Infrastructure Needs Assessment for Plymouth and South West Devon which has been produced in consultation with the County Council. Devon are also a partner on the Transport Strategy Working Group and a signatory to the Memorandum of Understanding which that group has produced setting out its agreement to the JLP strategy and policies. The JLP’s transport evidence base has also been produced jointly with the County Council.

• The strategic cross boundary issues which remain with Cornwall are also mostly related to transportation issues, given the close relationships between Plymouth and parts of South East Cornwall, particularly and . To be clear, Cornwall has not asked if Plymouth can accommodate any of its needs within the city, and the needs of Plymouth and South West Devon can be met entirely within the Joint Local Plan area without looking to our neighbours to accommodate additional housing. The transport issues concern the capacity of the crossings, and measures which could be taken in Saltash and south east Cornwall to improve movements between these areas. Cornwall Council are therefore also members of the Transport Strategy Working Group and signatories to the Memorandum of Understanding, and several pieces of evidence investigating the issues around the Tamar Crossings have and continue to be jointly commissioned (“River Tamar Crossings Study”, Final Report August 2013 (T10); “Tamar Crossings Travel Analysis Study”, Main Report, December 2016; South East Cornwall and Plymouth Travel Demand Management Options (ongoing)). The JLP sets out the longer term ambition to create a western Park and Ride serving Plymouth in Saltash, and this aspiration has been carried forwards into the Cornwall Site Allocations DPD.

• The Exeter Housing Market Area neighbours the Plymouth Housing Market Area to the east. Those authorities making up the Exeter Housing Market Area (Exeter City Council, Teignbridge District Council, District Council and Mid Devon District Council) have recently begun work on the Greater Exeter Strategic Plan (GESP). There are relationships between Exeter and Plymouth, as two major cities which are only 40 miles apart, linked by the A38 and the West Coast mainline. These relationships lead to some cross boundary issues in that has a close relationship to Exeter, with links to the city via the A30 and a rail line.

JLP officers attend the GESP Project Board meetings to ensure that the two Joint Local Plan processes are aligned. In addition, the population projections set out in the SHMNA Part One, which underpin the assessment of housing needs in the Plymouth HMA were produced by Devon County Council on the same basis that is being used for the Exeter SHMA work which has recently started. JLP officers will continue to be involved in the GESP process to ensure that housing needs evidence is fully aligned between the two plans.

• Council adopted their New Local Plan 2012-2030 in December 2015 and effectively also set out that Torbay operated as a single Housing Market Area. At that time, Torbay Council confirmed that no housing needs needed to be accommodated

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JLP Duty to Cooperate Statement

in neighbouring South Hams, and as part of the JLP, discussions have been held with Torbay officers who have confirmed that at the present time, the housing needs of Torbay can be met within that authority’s administrative area. No further strategic cross boundary issues have been revealed with Torbay.

• and Torridge Councils border the JLP area to the north. These local authorities have recently concluded the Examination in Public into their joint local plan. Given the very rural nature of the North Devon/Torridge area where it borders the JLP area, there are no strategic cross boundary issues to be considered, and the authorities have not needed to engage in any detail with the Plymouth and South West Devon Joint Local Plan process.

The JLP sets out a number of policy responses to the matters discussed during the Duty to Cooperate process. The clearest of these is Policy SPT7, which sets out the key conclusions of discussions with each neighbouring authority and other Duty to Cooperate partners, and sets out how the JLP authorities will continue to work with our partners on matters to do with each of our plans in order to deliver our strategies in a joined up and coherent manner. Other elements of the JLP which show how strategic cross boundary issues have been taken account of include:

• SPT3, which sets out the plan’s housing requirement and in paragraph 3.21 sets out how the Dartmoor allowance relates to the JLP requirement;

• SPT8 which sets out strategic connectivity matters and therefore includes a number of policy statements relating to strategic road, rail, air and broadband connectivity relating to the wider area;

• SPT9 which sets out agreed principles for transport planning across the JLP area and therefore picking up Devon’s role as Highways Authority;

• SPT10 which sets out the key elements of a transport strategy agreed between Plymouth and Devon;

• Policy SPT11 which sets out agreed approaches to the natural environment, including the Plymouth Sound and Tamar Special Areas of Conservation (SAC) and Cornwall and West Devon Mining Landscape World Heritage Site;

• Policy SPT13 which sets out an agreed approach to the mitigation of recreational impacts on European Protected Sites including the Plymouth Sound and Tamar Estuaries SAC and Tamar Estuaries SPA;

• PLY3 which sets out the commitment to utilising Plymouth’s regional economic assets in partnership with regional bodies including the Heart of the South West Local Enterprise Partnership (HotSW LEP);

• PLY61 which sets out the aspiration for a Western Corridor Park and Ride within Cornwall; and

• Chapter 7 of the JLP which sets out the collaboration with partners which has taken place and will continue to take place to coordinate the delivery of key infrastructure.

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JLP Duty to Cooperate Statement

Joint Evidence Base for the Joint Local Plan.

Once the decision to move to a Joint Local Plan had been taken, all three councils jointly produced a considerable number of additional evidence base documents in the preparation of the JLP strategy and policies. Evidence base documents produced jointly for the Joint Local Plan include:

Table 2: Joint Evidence Base Documents Prepared before the Joint Local Plan, and for the Joint Local Plan

Joint Evidence Base Documents Cooperating Bodies Evidence Worked on Prior to the Joint Local Plan, not relied upon in producing the Joint Local Plan. Plymouth, South Hams, West Devon, Dartmoor Plymouth City Council, West Devon Borough and Cornwall SHMNA (GVA, 2014) Council, South Hams District Council, Dartmoor National Park Authority, Cornwall Council. Plymouth Sub Regional Study (PBA, 2015) Plymouth City Council, South Hams District Council, West Devon Borough Council, Dartmoor NPA, Cornwall Council, Devon County Council River Tamar Crossings Study”, (PBA, Final Report Cornwall Council, Plymouth City Council. August 2013) A Review of Renewable Energy Resource Devon County Council Assessment and Targets for Devon (2011) South West Devon Strategic Energy Study (2013) Devon County Council, South Hams District Council, West Devon Borough Council and Dartmoor National Park Authority. Joint Evidence Base to inform the production of the Joint Local Plan EC8 - Plymouth & South West Joint Local Plan Plymouth City Council, South Hams District Assessment of Employment Forecasts (2014) Council and West Devon Borough Council EC10 - Retail and Leisure Study (2017) South Hams District Council and West Devon Borough Council EN14 - Review of Waste Strategy, Future Needs Plymouth City Council and Devon County Council and Sites (2014) EN17 - South Hams and West Devon Playing Pitch South Hams District Council and West Devon Strategy (2015) Borough Council EN35 - Plymouth and South West Devon Sports South Hams District Council and West Devon and Leisure Facilities Plan (2017) Borough Council EN38 - Baselines and trajectories for car bon Plymouth City Council, South Hams District dioxide emissions in Plymouth, South Hams and Council and West Devon Borough Council West Devon (2017) EN22 - Plymouth and Plymouth Urban Fringe Plymouth City Council, South Hams District Landscape and Seascape Assessment (2016) Council and West Devon Borough Council F11 - Plymouth and South West Devon Joint Local Plymouth City Council, South Hams District Plan: Flood Risk Sequential and Exceptions Test Council and West Devon Borough Council Report (2017) EN 32 - Landscape Impact Assessment of potential South Hams District Council and West Devon housing and employment sites across the thriving Borough Council towns and villages (2017) EN29 - Undeveloped coast identification process South Hams District Council and West Devon

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JLP Duty to Cooperate Statement

Joint Evidence Base Documents Cooperating Bodies (2017) Borough Council EN30 - Biodiversity network creation process South Hams District Council and West Devon (2017) Borough Council EN33 - Landscape Character Assessment for South Hams District Council and West Devon South Hams and West Devon (2017) Borough Council F10 - Plymouth Drainage Study (2016) Environment Agency and Plymouth City Council HO12 - Plymouth Housing Market Area Devon County Council Population and Housing Projections 2014-2034 (2017) HO1 & HO2 - Plymouth and South West Devon Plymouth City Council, South Hams District Strategic Housing Land Availability Assessment Council and West Devon Borough Council HO14 & HO15 - Gypsies and Travellers and Plymouth City Council, South Hams District Travelling Showpeople Site Assessment Study Council and West Devon Borough Council TP3 - Housing Topic Paper (2017) Plymouth City Council, South Hams District Council and West Devon Borough Council TP3A - JLP Housing Trajectory (2017) Plymouth City Council, South Hams District Council and West Devon Borough Council TP3B - Thriving Towns and Villages policy area South Hams District Council and West Devon housing trajectory (2017) Borough Council EN19 - West Devon Green Infrastructure Devon County Council, Natural England and Framework (2015) Environment Agency EN18 - South Hams Green Infrastructure Devon County Council, Natural England and Framework (2015) Environment Agency F1 to F8 - Strategic Flood Risk Assessments Environment Agency and Plymouth City Council, South Hams District Council and West Devon Borough Council HE4 - Heritage Impact Assessment Historic England and Plymouth City Council H10 – Strategic Housing Market Needs Plymouth City Council, South Hams District Assessment Parts 1 & 2 Council, West Devon Borough Council T13 - Transport Infrastructure Plan Delivering Devon County Council Growth to 2030 T18 - Plymouth and South West Devon Joint Local Plymouth City Council, South Hams District Plan, Baseline Transport Conditions Report (2017) Council and West Devon Borough Council T19 - Plymouth and South West Devon Joint Local Plymouth City Council, South Hams District Plan strategic modelling methodology (2017) Council and West Devon Borough Council T20 - Plymouth and South West Devon Joint Local Plymouth City Council, South Hams District Plan, 2034 forecast SATURN model results (2017) Council and West Devon Borough Council T26 - Okehampton Town Access Road Review Devon County Council and West Devon Borough (2017) Council T11 - Plymouth Airport Study (2014) Plymouth City Council and Civil Aviation Authority T22 - Plymouth and South West Devon JLP Devon County Council, Plymouth City Council, Transport Infrastructure Statement (2017) South Hams District Council and West Devon Borough Council T14 - Queue Length Monitoring Devon County Council and South Hams District Council O8 - Plymouth and South West Devon Devon County Council, Cornwall Council, Torbay Infrastructure Needs Assessment (2017) Council, Environment Agency, Natural England,

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JLP Duty to Cooperate Statement

Joint Evidence Base Documents Cooperating Bodies Network Ra il, Cross Country Trains, NHS England, NHS Derriford, Highways England, Local Enterprise Partnership and the Homes and Communities Agency. O5 - Plymouth and South West Devon Joint Local Plymouth City Council, South Hams District Plan Whole Plan Viability Study (2017) Council and West Devon Borough Council O6 - South Hams and West Devon Village South Hams District Council and West Devon Sustainability Assessment Framework (2017) Borough Council O7 - South West Devon Infrastructure Planning, Devon County Council, South Hams District Evidence Base Report (2017) Council and West Devon Borough Council TP2 - Thriving towns and villages settlement South Hams District Council and West Devon boundaries (2017) Borough Council SUB10 - Habitats Regulation Assessm ent Plymouth City Council, South Hams District Council and West Devon Borough Council, Natural England, Devon County Council, Cornwall Council SUB9 - Plymouth and South West Devon Joint Environment Agency, Historic England and Natural Local Plan Integrated Assessment: Submission England. (Sustainability Appraisal/ Strategic Environmental Assessment Framework)

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JLP Duty to Cooperate Statement

ENGAGEMENT WITH PRESCRIBED BODIES

In addition to the crucial engagement between the three local authorities, all three local planning authorities have engaged with multiple organisations and stakeholders over several years to ensure that local planning policies are carefully considered and prepared. In order to meet the Duty to Cooperate requirements, local planning authorities must engage with a number of ‘prescribed bodies’ as defined in the Town and Country Planning (Local Planning) (England) Regulation 2012. The prescribed bodies of relevance to these three local planning authorities are detailed below:

• The Environment Agency; • Historic England; • Natural England; • The Civil Aviation Authority; • The Homes and Community Agency; • Primary Care Trust/NHS; • Office of Rail Regulations; • Highways Authority; • Marine Management Organisation; and • The Local Enterprise Partnership.

As set out in the Localism Act, Local Planning Authorities and other prescribed bodies are required to engage constructively, actively and on an ongoing basis’ in order to maximise the effectiveness of policies for strategic matters in plan making. Strategic matters are defined as ‘sustainable development or use of land that has or would have a significant impact on at least two planning areas’. Evidence of engagement with these prescribed bodies is detailed below.

There are some prescribed bodies set out in the Regulations that are geographically focussed and are not relevant to Plymouth City Council, South Hams District Council and West Devon Borough Council’s Duty to Cooperate and include:

• The Mayor of London • Transport for London • The Integrated Transport Authorities (The JLP is not thought to have strategic issues affecting the 6 ITAs in England that cover Greater Manchester, Merseyside, South Yorkshire, Tyne and Wear, West Midlands and West Yorkshire).

The Environment Agency The Environment Agency (EA) is a public body responsible for the protection and enhancement of the environment in England.

All three authorities work closely with the EA on the assessment and mitigation of flood risk. The EA has been consulted at each consultation stage in the plan making process and has frequently made representations.

Regular meetings have taken place since 2014 that were attended by Plymouth City Council, South West Water and the EA at a strategic level with a number of senior managers. In addition, at officer level, the EA has attended the Plymouth and South West Devon Infrastructure Forum, where a number of other prescribed bodies and authorities neighbouring all three local planning authorities met. The EA has attended Cornwall Strategic Investment Board meetings that were also attended by the City

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JLP Duty to Cooperate Statement

Council. In addition, the EA is also a member of the Tamar Estuaries Consultative Forum (TECF) that meet with a number of prescribed bodies including the Marine Management Organisation, Natural England, Devon County Council, Plymouth City Council, South Hams District Council and West Devon Borough Council. The forum meets to discuss the approach that will be taken to gathering evidence for the European Marine Site.

The EA has engaged with all three local planning authorities through the Sustainability Appraisal and Strategic Environmental Assessment and the Agency’s inputs have helped to shape the final integrated assessment.

Historic England Historic England (HE) is the public body responsible for England’s historic environment. All three authorities have engaged with HE with regular meetings taking place at a senior officer level since 2013. Meetings at officer level have also taken place between all three local planning authorities and the HE where strategic matters were discussed that informed the Heritage Impact Assessment The HE has also engaged in various stages of the JLP plan preparation through the Sustainability Appraisal and Strategic Environmental Assessment. HE assisted with the drafting of Historic Environment Policies in the Regulation 19 Pre Submission JLP, suggesting policy wording which was incorporated into the JLP.

Natural England Natural England (NE) is the government’s advisor for the natural environment. All three authorities have engaged with NE and high level strategic meetings have taken place between senior officers over recent years. A number of Plymouth and South West Devon JLP meetings with NE have taken place where the scope and timetable of the plan have been agreed, reports on options have been shared and plan progress has been reviewed. Through this group, the Habitats Regulation Assessment has been prepared and agreed. NE is also represented at the Tamar Estuaries Consultative Forum (TECF) that has met on a number of occasions with other prescribed bodies including the Marine Management Organisation, Natural England, Devon County Council, Plymouth City Council, South Hams District Council and West Devon Borough Council. Similarly, NE are represented at the Plymouth Sound and Tamar Estuaries Recreational Group that meet regularly with regards to gathering evidence, commissioning research, securing funding and contributions to the JLP. These meetings are attended by a number of bodies including neighbouring local planning authorities. NE has also engaged in various stages of the JLP plan preparation through the Sustainability Appraisal and Strategic Environmental Assessment.

The Civil Aviation Authority The Civil Aviation Authority (CAA) is a public corporation that regulates aviation. Following the closure of Plymouth Airport in 2010, operations have ceased and CAA licences have been revoked. The CAA, however, has been consulted at each consultation stage in the plan making process and although no representations were received, the CAA have been involved in stakeholder engagement and have contributed to the evidence base that informed the Plymouth Airport Study and the JLP’s policy on Plymouth Airport.

The Homes and Community Agency; The Homes and Communities Agency (HCA) are the government’s housing, land and registration agency. All three authorities have engaged with the HCA frequently since the JLP plan preparation commenced. In particular, regular meetings have taken place at the senior management level and funding from the HCA has successfully delivered hundreds of key sites across the plan area including

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JLP Duty to Cooperate Statement regeneration schemes at North Prospect, Millbay and Devonport. The HCA has also made significant contributions to the Plan for Homes where 33 sites have been identified in Plymouth. The HCA has been consulted throughout the plan preparation stages and has not submitted any representations, however, the HCA has regularly engaged through the Plymouth Housing Development Partnership meetings and have been involved in discussions surrounding the plan and how it has evolved since 2013.

Primary Care Trust/NHS The National Health Service (NHS) is the publicly funded national healthcare system for the UK. The Primary Care Trust/NHS has been consulted at each consultation stage in the plan making process and has not submitted any representations. At a senior management level, the NHS has engaged frequently and routine meetings have taken place since 2013 to discuss strategic matters within and beyond the JLP plan area. In addition, at officer level, NHS England and Plymouth Hospitals NHS Trust have attended the Plymouth and South West Devon Infrastructure Forum and the NHS has attended Health and Wellbeing meetings that were also attended by Dartmoor National Park Authority, and Torbay Clinical Commissioning Group, Devon County Council’s Public Health Officers, South Hams District Council and West Devon Borough Council.

In addition, in Plymouth the JLP strategy and approach has been devised within the context set by the Plymouth Plan Part One. This single strategic plan sets out a broader set of non-spatial policies which aim to deliver the same vision of a transformed city. The Plymouth Plan Part One contains a vision for the Healthy City and a number of policies to deliver this vision, which were drafted in partnership with the CCG, Primary Care Trust and Public Health bodies. This vision is linked to the JLP strategy and has directly led to some policies, such as DEV6 dealing with hot food takeaways in Plymouth.

Office of Rail Regulations The Office of Rail Regulations (ORR) is the independent safety and economic regulator for Britain’s railways and it is responsible for ensuring that railway operators comply with health and safety laws. The ORR has been consulted at each consultation stage in the plan making process, although has not submitted any formal representations. In addition to various consultation events, authorities have sought to engage with Network Rail through the Transport Strategy Working Group and have engaged with train operating companies through the Plymouth and South West Devon Infrastructure Forum, both of which are well attended by a range of stakeholders including other prescribed bodies, Devon County Council, Torbay District Council and Cornwall County Council.

Highways Agency The Highways Agency, now known as Highways England, operate, maintain and improve England’s motorways and major A roads. As a Unitary Authority, Plymouth City Council is responsible for the road network in Plymouth with the exception of the A38 which is managed by Highways England. In West Devon and the South Hams, Devon County Council is the Highways Authority responsible for the road network within these administrative areas. It is the primary responsibility of Devon County Council to engage with Highways England on matters relating to the highway network.

Highways England have met with officers from the three planning authorities regularly through the Transport Strategy Working Group where strategic highway matters have been discussed and the approaches and conclusions of transport modelling work and evidence base documents have been shared. Highways England has been consulted at each consultation stage in the plan making process and has made several representations.

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JLP Duty to Cooperate Statement

Marine Management Organisation The Marine Management Organisation licence, regulate and plan marine activities in the seas around England to ensure they are carried out in a sustainable way. As Plymouth is located on the coast, the City Council and other neighbouring authorities routinely engage with the MMO and meet through the Tamar Estuaries Consultative Forum where they have been kept fully informed about the JLP process and contributed to early and effective policy development. Officers also attended all MMO marine planning workshops in the south west and the MMO have been invited to all marine and waterfront workshops held to inform the JLP; the MMO confirmed at these workshops that the Organisation were supportive of the JLP approach to marine related matters. The MMO has also been contacted in relation to the drafting of policies that impact on the marine environment and the Organisation were shown the Port of Plymouth Study that forms part of the JLP evidence base. The MMO has been formally consulted at each consultation stage in the plan making process and has made representations to the Joint Local Plan.

Local Enterprise Partnerships

The Heart of the South West LEP covers Devon and Cornwall, including Plymouth. The City Council is represented on the LEP Board and provides support to the LEP in terms of economic advice. The LEP is also represented on the Plymouth Growth Board. The LEP has therefore been involved in developing the approach in the JLP both through support provided by the Economic Development team in Plymouth, by the involvement of the Plymouth Growth Board in developing the approach, and by ensuring that the level of growth proposed in the JLP is broadly aligned with the aspirations in the Strategic Economic Plan. This alignment is discussed in more detail in the Strategy Topic Paper and the Employment Topic Paper.

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JLP Duty to Cooperate Statement

Appendix 1: Local Authorities Collaboration Agreement

JLP Duty to Cooperate Statement

Appendix 2: Letter from Dartmoor National Park Authority

Letter from Dartmoor National Park Authority dated 17 February 2017 …..

JLP Duty to Cooperate Statement

Appendix 3: Duty to Cooperate engagements with prescribed bodies.

STRATEGIC ISSUES

Body/ Topic Organisations involved/represented Purpose Date of Summary of discussions Key documents or evidence meeting Plymouth Plymouth City Council, Cornwall To scope out the Monthly Discussions identified the key cross boundary See above commentary and evidence and Council, South Hams District main strategic cross meetings from issues and established agreement over the base list in Table 2. Surrounding Council, West Devon Borough boundary issues Spring 2013 to HMA/approach to addressing issues. See above. Areas DTC Council, Dartmoor National Park concerning Plymouth December Key outcome was the decision in early 2016 to discussions Authority, Devon County Council and its wider area. 2015 move to a Joint Local Plan. DTC Cornwall Council, Plymouth City To update and 22/02/2016 Discussions updated Cornwall on emerging Meeting Agenda discussions Council, South Hams District review strategic decision to move to Plymouth and South West with Counci, West Devon District spatial planning issues Devon Joint Local Plan, and progress through the Cornwall Council Examination into the Cornwall Local Plan Council DTC Cornwall Council, Plymouth City To update and 30/09/2016 Discussions updated Cornwall on progress on Meeting Agenda discussions Council, South Hams District review strategic the Plymouth and South West Devon Joint Local with Counci, West Devon District spatial planning issues Plan, including emerging SHMNA findings, and Cornwall Council progress to adoption of the Cornwall Local Plan Council DTC Cornwall Council, Plymouth City To update and 19/05/2017 Updating Cornwall on the Reg 19 Stage of the Meeting Agenda discussions Council, South Hams District review strategic Plymouth and South West Devon Joint Local with Counci, West Devon District spatial planning issues Plan, and discussing emerging work on the Cornwall Council Cornwall Site Allocation DPD Council Greater Greater Exeter Authorities, DNPA, To cooperate on the 09/05/2016 Exchange of information on the two adjoining Meeting Agenda and minutes Exeter Plymouth City Council, West Greater Exeter Plan Joint Local Plan processes. Discussion of Development Devon Borough Council, South and understand evidence base requirements and alignment Framework Hams District Council relationship with SHMNA methodologies. Discussion of key Board neighbouring plans principles which could be set out in policy

JLP Duty to Cooperate Statement

Meeting Greater Greater Exeter Authorities, DNPA, To cooperate on the 11/07/2016 Update on progress of the two Joint Local Plans. Meeting agenda and minutes Exeter Plymouth City Council, West Greater Exeter Plan Discussion of common principles to include in Strategic Plan Devon Borough Council, South and understand JLP policy Board Hams District Council relationship with Meeting neighbouring plans Greater Greater Exeter Authorities, DNPA, To cooperate on the 20/03/2017 Update on the JLP Reg 19 engagement. Meeting agenda and minutes Exeter Plymouth City Council, West Greater Exeter Plan Confirmation that GESP were happy with SPT7 Strategic Plan Devon Borough Council, South and understand which had been shared by email ahead of Board Hams District Council relationship with finalisation of the JLP, Meeting neighbouring plans DTC Torbay BC, South Hams District To understand 11/02/2017 Update on the emerging decision to move to the Meeting Agenda Meetings Council, West Devon Borough relationship of the and Plymouth and South West Devon Joint Local with Torbay Council, Plymouth City Council JLP with the adopted teleconference Plan. Explore whether Torbay would be looking BC Torbay Local Plan 26/01/2017 to South Hams to accommodate any unmet housing needs – Torbay confirmed that they would not be asking the JLP to find sites for any housing to meet Torbay’s needs. Confirmed in later meeting.

TRANSPORT

Body Organisations Purpose Dates of Summary of discussions Key documents or evidence involved/represented meetings Transport Plymouth City Council, To co -operatively List Strategy Highways England, Devon County develop and deliver

JLP Duty to Cooperate Statement

Body Organisations Purpose Dates of Summary of discussions Key documents or evidence involved/represented meetings Working Council, Cornwall Council, the reg ional Group Network Rail, transport strategy Torbay District Council PCC, DCC, CC and HE Introductory meeting 29.02.2016 Introduced need for collaboration and explored Workshop Agenda and Minutes incl. to explore options the options in terms of scope/TOR and 1st draft MoU/TOR. for setting up a membership of a working group. working group As above + Torbay DC Reoccurring TSWG 14.06.2016 Approach to transport modelling; OAN Meeting Agenda and Minutes. Meeting projections, JLP updates; Transport Evidence Base PCC, DCC, CC, Torbay DC, Reoccurring TSWG 13.09.2016 Update on Plymouth and South West Devon SHWD DC, HE Meeting Joint Local Plan project plan

HE response to Joint Local Plan summer consultation

Update on progress of baseline conditions report

Plymouth and South West Devon Joint Local Plan - Strategic Modelling Methodology Note (draft September 2016)

Memorandum of Understanding – defining the project

Infrastructure measures proposed in support of Joint Local Plan PCC, CC, Torbay DC, HE Reoccurring TSWG 31.10.201 6 Sign off baseline conditions report Meeting Agenda and Minutes Meeting Sign off Plymouth and South West Devon Joint Plymouth and South West Devon Local Plan - Strategic Modelling Methodology JLP, Transport Baseline Conditions Note report and Appendices.

JLP Duty to Cooperate Statement

Body Organisations Purpose Dates of Summary of discussions Key documents or evidence involved/represented meetings Plymouth and South West Devon JLP, Modelling methodology note.

PCC, CC, DCC, Torbay DC, HE, Reoccurring TSWG 22.11.2016 Update on Plymouth and South West Devon Meeting Agenda and Minutes SHWD DC Meeting Joint Local Plan Thriving Towns and Villages – Baseline Traffic Conditions Transport modelling update a. Plymouth Project Viewer b. Sustainable Travel Interventions c. Initial results and next steps Air Quality Grant Memorandum of Understanding / Statement of Common Ground PCC, CC, Torbay DC, HE Re occurring TSWG 12.12.2016 Feedback from the Infrastructure Forum meeting; Meeting Agenda and Minutes Meeting Feedback on the integration of the Plymouth Policy Area and Thriving Towns and Villages transport strategies;

Discussion/feedback on the TT&Vs content in the Baseline Conditions report.

Memorandum of Understanding / Statement of Common Ground

Network Performance Discussions – modelling and feedback from PB/WSP on colour- coding/presentation of modelling outputs, sustainable transport mode shift rationale paper etc.

JLP Duty to Cooperate Statement

Body Organisations Purpose Dates of Summary of discussions Key documents or evidence involved/represented meetings Ta mar Links Studies – Tamar Crossings Analysis Study and Technical Appendix (now issued?); CORMAC study into ‘opportunities to improve river links on the Tamar’ (due end of 2015/16 FY?).

Links and opportunities to TSWG agenda and emerging Plymouth and South West Devon JLP- Cornwall Council

Upgrade of A38 to Exeter and within Plymouth – ‘Road to Growth and Strategic Economic Growth Plan’ - Highways England PCC, CC, DCC, Torbay DC, HE, Reoccurring TSWG 17.01.2017 Memorandum of Understanding Meeting Agenda and Minutes SHWD DC, Network Rail Meeting Transport modelling update

Joint Local Plan update: To include i. A discussion about ‘expressway standards’ for the A38 ii. Road freight requirements within the JLP

Strategic Cycle Network

Current and recent consultations: a. Tamar Crossings Travel Analysis Study and Technical Appendix b. HE Strategic Economic Growth Plan Discussion paper c. River Tamar Links Study PCC, CC, DCC, Torbay DC, HE, Reoccurring TSWG 28.02.2017 Transport workshop: - Meeting Agenda and Minutes SHWD DC, Network Rail Meeting a. Agreement of the list of nodes, as recorded in the JLP Modelling Report, where further Position Statement 1, Plymouth and

JLP Duty to Cooperate Statement

Body Organisations Purpose Dates of Summary of discussions Key documents or evidence involved/represented meetings intervention / mitigation is required to support South West Devon TSWG. the growth aspirations set out in the Joint Local Plan. Position Statement 2, Plymouth and b. Discussion of potential interventions/ SW Devon TSWG. sustainable transport measures Memorandum of Understanding between Plymouth City Council, Devon County Council and Highways England PCC, CC, DCC, Torbay DC, HE, Reoccurring TSWG 26.04.2017 Update on JLP and supporting work –- B3a SHWD DC, Network Rail Meeting modelling commission

- Plan for Transport

- Next steps and key dates.

Update on complementary Plymouth policy/strategy work

- Supplementary Planning Document

- Plymouth and SW Devon Infrastructure and Investment Forum, Mon 8 May, 10am-12pm

Update from partners re policy/strategy work

Information and data sharing

INRIX

- Modelling and Monitoring Data

TSWG 17/18 programme - Forward plan - Membership of the group

JLP Duty to Cooperate Statement

Body Organisations Purpose Dates of Summary of discussions Key documents or evidence involved/represented meetings - Memorandum of Understanding PCC, HE, DCC, PCC Transport Modelling 10.5.2017 B3a model outputs Meeting Minutes Results Discussion PCC, HE, DCC, CC Reoccurring TSWG 13.06.2017 Update on Plymouth and South West Devon Meeting Minutes and Agenda Meeting Joint Local Plan and supporting work

Update on complementary Plymouth policy/strategy work

Position Statement 3 and B4 modelling options

Update from partners re policy/strategy work

TSWG 17/18 programme - Forward plan - Membership of the group - Memorandum of Understanding PCC, DCC, HE Transport Workshop 27.06.2017 1)Context: Roads to Growth and the PSWD JLP Meeting Agenda and Minutes 2) Objectives for the Workshop 3) Position Statement 3 and output from the B3a (revised) modelling concerning performance of the A38 from (east) to Deep Lane and eastbound approach to 4) A38 - Manadon Junction - Crownhill Road Junction - Outland Road (A386 southbound / Peverell Park Road) - Northern corridor – north of A38 - Tavistock Road – Manadon to Derriford 5) Forder Valley Interchange Junction 6) Marsh Mills Junction and Plymouth Road east 7) Weston Mill Junction

JLP Duty to Cooperate Statement

Body Organisations Purpose Dates of Summary of discussions Key documents or evidence involved/represented meetings 8) Deep Lane Junct ion (south) scheme (Growth and Housing Fund) 9) Options to enable development at Sherford and Langage 10) Growth and Housing Fund schemes in Plymouth - Forder Valley Interchange - Forder Valley Link Road - Woolwell to the George

INFRASTRUCTURE

Body/ Topic Organisations involved/represented Purpose Date of Summary of discussions Key documents or evidence meeting Plymouth & Plymouth City Council Meeting to consider 12 .12.2016 Outline of progress on the JLP, including housing Agendas, Minutes. South West South Hams DC the infrastructure trajectories which illustrate the key development Devon West Devon BC needs for Plymouth And driver requiring infrastructure provision. Infrastructure Devon County Council and South West Establishing issues, concerns, practicalities, of Forum Cornwall Council Devon, informing the 08.05.2017 meeting infrastructure needs. Informing re. Torbay Council preparation of progress on the INA and P4II. Developing the Environment Agency the Infrastructure INA and P4II. Highways England Needs Assessment NHS England (INA) and the Plan NEW Devon CCG for Infrastructure and Plymouth Hospitals NHS Trust Investment (P4II) – MOD both part of the JLP D&C Police evidence base. D&S Fire and Rescue SW Ambulance SWW

JLP Duty to Cooperate Statement

Wales & West Gas Western Power HCA BT/Open Reach Bus Operators Rail Operators Infrastructure South Hams DC Meetings, emails, Meeting dates Range of infrastructure issues, including DCC Meetings / discussion have informed Needs West Devon BC telephone discussions include: areas of responsibility (transport, education, the preparation of the INA, including Assessment Devon County Council with LA’s involved in 24.11.2016; waste, drainage, health); those of SH and WD the infrastructure schedules, and the co-production of 25.01.2017; Councils which have informed the ‘Thriving evidence base documents in support Plan for the INA and the P4II. 12.04.2017; Towns and Villages’ Infrastructure Schedule, as of the JLP. Infrastructure 14.06.17; well as PCC responsibilities for the ‘Plymouth and 04.07.17; Policy Area’ Infrastructure Schedule. This Investment 11.07.17 includes the ‘urban fringe’ JLP policy allocations and their infrastructure needs, e.g. DCC are the education authority for urban fringe sites that fall within the Plymouth Policy Area. Cornwall Cornwall Council Develops the 29.06.2016 Progress on the preparation of Cornwall’s INA Min utes Strategic Environment Agency infrastructure needs / Strategic Schedule in support of Cornwall’s Local Investment Infrastructure Providers provision for Plan and Community Infrastructure Levy. Board Cornwall Separate meeting with Cornwall officers to 21.09.2016 discuss infrastructure issues, including those affecting SE Cornwall and the relationship with Plymouth.

HISTORIC ENVIRONMENT

Body Organisations Purpose Date of Summary of discussions Key documents or evidence involved/represented meeting Historic PCC, WDBC/SHDC and HE Introductory Conference call Discussed what would be expected of us, and Sent draft HIA to HE prior to the call so England meeting to discuss – 18.01.2017 discussed the kind of information HE would that he could look at documents prior site allocation require from us. Agreed that generally to the conference call document and how speaking the HIA was acceptable although he HE would want the did ask us to set it out as per HE’s Site

JLP Duty to Cooperate Statement

LAs to respond in Selection Methodology as identified in its terms of an HIA Historic Environment and Site Allocations in report identifying Local Plans (HE Advice Note 3) how the historic environment would be impacted upon as a result of site allocations as part of the JLP. Historic PCC, WDBC/SHDC and HE Meeting so that HE Meeting - Again, additional tweaking was advised by HE, Another draft HIA was provided to HE England could advise on how 31.01.2017 who suggested that in terms of the HIA we prior to the meeting LAs should be should be seeking to consider whether there setting out their was substantial or less than substantial harm to HIA report and any of the heritage assets in the identified site whether what was allocations being produced related well to HE Advice Note 3. Historic PCC and HE Sent final draft to Email – As per instructions, a draft copy of the final England HE for comments 09.02.2017 HIA document was sent for comments to HE. Response received from HE on 07.03.2017.

NATURAL ENVIRONMENT AND MARINE ENVIRONMENT

Body Organisations Purpose Date of meeting Summary of discussions Key documents or evidence involved/represented Plymouth PCC / TECF, CC, NE. Introductory 04/02/15 Approach identified. Minutes of meeting. Sound and meeting to adopt Tamar common approach Estuaries to understanding

JLP Duty to Cooperate Statement

Recreational evidence needed Impacts for the HRA Group relating to the Local Plans of Plymouth, West Devon South Hams and Cornwall. Plymouth PCC / TECF, CC, SHDC, To agree a single 07/04/15 Common approach to identifying the data Agenda, minutes and papers. Sound and WDBC. Apol NE. approach to agreed. Joint commissioning of evidence work Tamar collecting the agreed. Estuaries evidence, secure Recreational funding and Impacts. commission work. Plymouth PCC / TECF, CC, SHDC, Receive progress 23/07/15 Confirmed approach to sensitivity mapp ing. Agenda, minutes and papers. Sound and WDBC, NE, MBA. report on sensitivity Tamar mapping. Estuaries Recreational Impacts. Plymouth PCC / TECF, CC, NE, MBA. Agree the 13/08/15 Confirmed data to be included and sources. Agenda and minutes. Sound and methodology for Discuss survey sites, timings and questions. Tamar the surveys to Agreed to test the survey. Report to go to Estuaries assess recreational Duty to Cooperate group. Recreational activities and secure Impacts. funding. Draft Terms of Reference Plymouth PCC, MBA, NE, CC (NE and Discuss trial survey. Survey sites, timings and questions finalised. Agenda and minutes. Sound and CC by telecall). Refine survey Additional data identified. Agreed to secure Tamar methodology, funding. Agreed to brief Recreational users. Estuaries confirm costs and Recreational secure funding. Impacts. Plymouth PCC / TECF, CC, MBA, Review survey 24/11/05 Final contract for work to be carried out Agenda and minutes. Sound and SHDC / WDBC (by telecall) results from agreed. Funding secured. Tamar Cornwall,

JLP Duty to Cooperate Statement

Estuaries Recreational Impacts. Plymouth PCC / TECF, CC, MBA, Receive update on 24/06/16 Agree way forward to provide evidence for Agenda and minutes. Sound and SHDC / WDBC, NE progress of study, Joint Local Plan in a way which satisfied NE. Tamar review timetable, Estuaries identify implications Recreational for Joint Local Plan. Impacts. Plymouth PCC / TECF, SHDC / WDBC, Review timetable, 07/11/16 Agreed need for separate HRA timetable, Agenda and minutes. and S W NE. confirm area of Plan landscape issues identified. Programme Devon JLP – and sites to be discussed. NE Mtg. included, Report on Options paper, review progress of Recreational Imapcts work. Plymouth PCC / TECF, SHDC / WDBC, Review of HRA to 05/12/16 Approach agreed based on information Agend a and minutes. and S W NE. date, agree available to date. Identified which areas need Devon JLP – timetable delivering further information – including air quality, noise NE Mtg. draft HRA. and land take. Also approach to land take. Plymouth SWW, DNP, EA, SHDC / Discussed approach 06/07/16 Approach discussed. Agenda and minutes. Local WDBC, DWT, PCC, PU. to Local Plan. Nature Partnership Marine PCC / TECF, MMO. Email discussion re 18/01/17 All policies that impact on marine environment Meeting invite emails. Management JLP policies and were reviewed, use of Coastal Concordat was Organisation issues under duty highlighted and need to comply with MPS until to cooperate Marine Plan comes into force. Tamar QHM, PCC / TECF, MMO, Discuss approach 12/11/15 Approach discussed. Importance of a single Agenda and minutes. Estuaries ABP, CHC, EA, NE, SHDC, to evidence common approach was discussed. Consultative WDBC, DoC, D&SIFCA, gathering for the Forum DCC, DIO European Marine (TECF) Site. Tamar QHM, PCC / TECF, MMO, To hear the initial 10/11/16 The initial findings were presented and the Agenda and minutes

JLP Duty to Cooperate Statement

Estuaries ABP, CHC, EA, NE, SHDC, findings from the approach to developing a zone of influence was Consultative WDBC, DoC, D&SIFCA, evidence gathering discussed. Forum DCC, DIO for the EMS. (TECF)

HOUSING

Body Organisations Pur pose Date of Summary of discussions Key documents or evidence involved/represented meeting Plymouth PCC, HCA, 10 developing Discuss and update 6/6/13 Informed that SHMNA data will be shared at PHDP minutes Housing RP’s housing development future meetings, explain SHLAA process and Development in city call for volunteers to SHLAA panel, invited to partnership 12/6/13 Plymouth Plan event (PHDP) PHDP PCC, HCA, 10 developing Discuss and update 3/12/14 Informed that Plymouth Plan consultation will PHDP minutes RP’s housing development be open Jan 15 – March 15, encouraged to take in city part and contribute. PHDP PCC, HCA, 10 developing Discuss and update 23/7/15 Discussion re Paul Barnard e -mail to PHDP PHDP minutes RP’s housing development sent on 18/7/15 setting out SHELAA process. in city Plymouth Plan presentation given by Richard Grant (PCC) PHDP PCC, HCA, 10 developing Discuss and update 3/12/15 Discussion on PCC review of policy on sec 106 PHDP minutes RP’s housing development and CIL as part of the Plymouth Plan. in city PHDP PCC, HCA, 10 developing Discuss and update 3/3/16 Presentation on CIL, possible tenure split PHD P minutes RP’s housing development changes, Part M and Space standards discussed , in city presentation led by Phil Mitchell (PCC)- part of Plan proposals PHDP PCC, HCA, 10 developing Discuss and update 29/6/17 PHDP given an update on the Joint Local Plan PHDP minutes RP’s housing development timetable and next step in the process in city PHDP PCC, HCA, 10 developing Discuss and update 29/3/17 Update workshop for PHDP on Joint Local Plan RP’s housing development in city

Strategic Planning and Infrastructure Department Plymouth City Council Ballard House West Hoe Road Plymouth PL1 3BJ E [email protected] www.plymouth.gov.uk/plymswdevonplan

South Hams District Council Follaton House Plymouth Road Devon TQ9 5NE E [email protected]

West Devon Borough Council Kilworthy Park Drake Road Tavistock Devon PL19 0BZ E [email protected]