COUNCIL MEETING
Commencing at 3.30pm
on
Tuesday 10 May 2016
Council Chamber District Council Building King George Place Timaru
TIMARU DISTRICT COUNCIL
Notice is hereby given that a meeting of the Timaru District Council will be held in the Council Chamber, District Council Building, King George Place, Timaru on Tuesday 10 May 2016, at 3.30pm.
LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968 Councillors are reminded that if you have a pecuniary interest in any item on the agenda, then you must declare this interest and refrain from discussing or voting on this item, and are advised to withdraw from the meeting table.
Peter Nixon CHIEF EXECUTIVE
TIMARU DISTRICT COUNCIL MEETING 10 MAY 2016 AGENDA
Item Page
Opening Prayer – Les Gosling – Albury/Pleasant Point 1 Presbyterian Church
2 Apology – Clr Brien
3 Public Forum – Ian Geary
4 Identification of Urgent Business
5 Identification of Matters of a Minor Nature
6 1 Confirmation of Minutes – Council Meeting – 5 April 2016 Schedule of Functions Attended by the Mayor and Deputy 7 8 Mayor and Councillors
8 10 Schedule of Functions Attended by the Chief Executive Financial and Work Programme Report for the Period Ended 9 11 31 March 2016
10 100 Local Arts Scheme Assessment Committee
11 102 Delegations Manual
12 104 Receipt of Community Board and Committee Minutes
13 Consideration of Urgent Business Items
14 Consideration of Minor Nature Matters
15 Public Forum Items Requiring Consideration
16 105 Exclusion of the Public
1 107 Confirmation of Minutes – Council Meeting – 5 April 2016
2 109 Richard Pearse Airport
3 110 Readmittance of the Public
Timaru District Council Council Meeting #989655 10 May 2016
TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 10 MAY 2016
Report for Agenda Item No 6
Prepared by Peter Nixon Chief Executive
Confirmation of Minutes – Council Meeting 5 April 2016
______
Minutes of the April Council meeting.
Recommendation
That the minutes of the Council meeting held on 5 April 2016, excluding the public excluded items, be confirmed as a true and correct record.
Timaru District Council Council Meeting #989655 1 10 May 2016
TIMARU DISTRICT COUNCIL
MINUTES OF A MEETING OF THE TIMARU DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, KING GEORGE PLACE, TIMARU ON TUESDAY 5 APRIL 2016 AT 3PM
PRESENT Mayor Damon Odey (Chairperson), Clrs Peter Burt, David Jack, Richard Lyon, Pat Mulvey, Kerry Stevens, Tracy Tierney and Steve Wills
APOLOGIES Clrs Tony Brien and Steve Earnshaw Karalyn Reid – Pleasant Point Community Board (for in attendance) Charles Scarsbrook – Temuka Community Board (for in attendance)
IN ATTENDANCE Jarrod Marsden – Geraldine Community Board (for public part of meeting)
Chief Executive (Peter Nixon), Group Manager Corporate Services (Tina Rogers), Group Manager District Services (Ashley Harper), Group Manager Community Services (Sharon Taylor), Group Manager Regulatory Services (Chris English), Corporate Planning Manager (Mark Low)(for public part of meeting), Council Secretary (Joanne Brownie)
OPENING PRAYER Alan Cummins, Timaru Hospital Chaplain, offered a prayer for the work of the Council.
1 IDENTIFICATION OF URGENT BUSINESS
Proposed Clr Mulvey Seconded Clr Lyon
“That a property matter be considered, with the public excluded, as urgent business at this meeting, as the issue cannot wait until the next Council meeting.”
MOTION CARRIED
2 CONFIRMATION OF MINUTES - COUNCIL MEETING 23 FEBRUARY 2016
Proposed Clr Tierney Seconded Clr Stevens
“That the minutes of the Council meeting held on 23 February 2016, excluding the public excluded items, be confirmed as a true and correct record.”
MOTION CARRIED
Timaru District Council Council Meeting #989655 2 10 May 2016
3 CONFIRMATION OF MINUTES - COUNCIL BUDGET MEETING 15 MARCH 2016
Proposed Clr Jack Seconded Clr Wills
“That the minutes of the Council Budget meeting held on 15 March 2016, be confirmed as a true and correct record.”
MOTION CARRIED
4 SCHEDULE OF FUNCTIONS ATTENDED BY THE MAYOR, DEPUTY MAYOR AND COUNCILLORS
Proposed Clr Mulvey Seconded Clr Tierney
“That the schedule of functions attended by the Mayor, Deputy Mayor and Councillors be received, noting that Clr Mulvey attended the opening on behalf of the Mayor but did not open the St Johns new building in Temuka.”
MOTION CARRIED
5 SCHEDULE OF FUNCTIONS ATTENDED BY THE CHIEF EXECUTIVE
Proposed Clr Tierney Seconded Clr Wills
“That the schedule of functions attended by the Chief Executive be received and noted.”
MOTION CARRIED
6 CONTRACT LET BY THE CHIEF EXECUTIVE UNDER DELEGATED AUTHORITY
Proposed Clr Wills Seconded Clr Stevens
“That the following information on a contract let by the Chief Executive under delegated authority, be received.
Contract Number / Number Price Range Successful Description of Tenderer and Price Tenders $ Contract 2158 – 6 $193,601.82 Paul Smith Hillview Crescent to Earthmoving 2002 Ltd Timaru, Kerb and $510,845.00 $193,601.82 Channel Renewal Tenders were evaluated by the Lowest Price Conforming Tender Method
All prices exclude GST.”
MOTION CARRIED
Timaru District Council Council Meeting #989655 3 10 May 2016
7 2016/17 ANNUAL PLAN – NEXT STEPS The Council considered a report by the Corporate Planning Manager outlining the next steps relating to the 2016/17 Annual Plan. A sample copy of the Annual Plan Information Brochure was tabled at the meeting. Minor changes to the brochure were suggested.
Proposed Clr Stevens Seconded Clr Jack
a) “That this report be received and noted. b) That the Group Manager Corporate Services be delegated authority to make changes to the Annual Plan 2016/17 Information brochure based on Council’s consideration. c) That the Annual Plan 2016/17 Information brochure be approved for public release.”
MOTION CARRIED
8 ELECTED MEMBER ADDITIONAL RESPONSIBILITIES AND REMUNERATION The Council considered a report by the Group Manager Corporate Services on elected member additional responsibilities and remuneration for the 2016/17 year. Council discussed some of the options available for distribution of the pool, with general consensus that the additional work involved with the District Plan review should be recognised in some way. A suggestion was made to reserve some of the pool to apply as and when required, to elected member work associated with the District Plan review. However the meeting was informed that Council would have to go back to the Remuneration Authority with a proposal on how such a pool is to be spent, before funds from that pool could be allocated.
8.1 Proposed Clr Wills Seconded Clr Jack
“That Council recommends to the Remuneration Authority, the additional responsibilities set out in Appendix 1.”
MOTION CARRIED
8.2 Proposed Clr Stevens Seconded Clr Lyon
“That Council recommends to the Remuneration Authority that: a current ‘premiums’ be paid to positions of the Deputy Mayor (40%), Chairmen of Standing Committees (25%) and Deputy Chairmen of Standing Committees (5%), and b the balance of unspent funds be retained for duties associated with the District Plan review.”
MOTION CARRIED
Timaru District Council Council Meeting #989655 4 10 May 2016
9 2016 LOCAL AUTHORITY ELECTIONS – ORDER OF CANDIDATE NAMES The Council considered a report by the Electoral Officer on the order in which the candidates’ names are to appear on the voting documents for the 2016 Local Authority Elections for the Timaru District Council.
Proposed Clr Tierney Seconded Clr Wills
“That Council adopts random order for the names of candidates on Timaru District Council voting documents in the 2016 Local Authority Elections.”
MOTION CARRIED
10 STATEMENT OF PROPOSAL FOR FOOD ACT 2014 FEES AND CHARGES The Council considered a report by the Corporate Planning Manager to adopt the Statement of Proposal for Fees and Charges under the Food Act 2014 for public consultation.
Proposed Clr Tierney Seconded Clr Burt
1 “That the report be received. 2 That the Statement of Proposal and Summary for the proposed Food Act 2014 Fees and Charges be adopted for public release and submissions be invited in accordance with sections 83 of the Local Government Act 2002.”
MOTION CARRIED
11 FOOD ACT FEES JOINT COMMITTEE AGREEMENT AND TERMS OF REFERENCE The Council considered a report by the Environmental Services Manager requesting confirmation around the arrangements for the appointment of a Joint Committee for considering and hearing Food Act Fees submissions.
Proposed Clr Lyon Seconded Clr Jack
1 “That the Timaru District Council approves entering into agreement with the Mackenzie District Council and Waimate District Council under clause 30A of Schedule 7 of the Local Government Act 2002 in relation to the consideration and hearing of submissions on the Food Act fees, and
2 That the Timaru District Council delegates to the Chief Executive the power to execute agreements under clause 30A of Schedule 7 of the Local Government Act 2002 on behalf of Timaru in relation to the Food Act Fees Joint Committee agreement.
3 That the Timaru District Council confirms the appointment of Councillor Peter Burt and Councillor Anthony Brien to the Joint Committee”.
MOTION CARRIED
Timaru District Council Council Meeting #989655 5 10 May 2016
12 STATEMENT OF PROPOSAL FOR RESOURCE MANAGEMENT ACT FEES AND CHARGES The Council considered a report by the Corporate Planning Manager on the Statement of Proposal for Fees and Charges under the Resource Management Act 1991 for public consultation.
12.1 Proposed Clr Burt Seconded Clr Mulvey
“That the report be received.” MOTION CARRIED 12.2 Proposed Clr Mulvey Seconded Clr Tierney
“That Council gives consideration to confirming or amending the current Fees and Charges and the ratio of 100% of costs being paid by the affected persons to some of this cost being apportioned to the general ratepayer.”
MOTION CARRIED
12.3 Proposed Clr Mulvey Seconded Clr Lyon
“That the Statement of Proposal and Summary for the proposed Resource Management Act Fees and Charges be adopted for public release and submissions be invited in accordance with Section 83 of the Local Government Act 2002.”
MOTION CARRIED
13 RECEIPT OF COMMUNITY BOARD AND COMMITTEE MINUTES
Proposed the Mayor Seconded Clr Burt
“That the minutes of the following meetings, excluding the public excluded sections, be received:
Temuka Community Board 7 March 2016 Pleasant Point Community Board 8 March 2016 Geraldine Community Board 9 March 2016 Community Development Committee 22 March 2016 District Services Committee 22 March 2016 Resource Planning and Regulation Committee 22 March 2016 Policy and Development Committee 22 March 2016.”
MOTION CARRIED
14 EXCLUSION OF THE PUBLIC
Proposed the Mayor Seconded Clr Lyon
Timaru District Council Council Meeting #989655 6 10 May 2016
“That the Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: Confirmation of Minutes Fraser Park, Consent issues Section 7(2)(i) The withholding of the information is necessary to enable the Council to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations
Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.” MOTION CARRIED
15 READMIITANCE OF THE PUBLIC
Proposed the Mayor Seconded Clr Jack
“That the public be readmitted to the meeting.”
MOTION CARRIED
The meeting concluded at 4pm.
______Chairperson
Timaru District Council Council Meeting #989655 7 10 May 2016
TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 10 MAY 2016
Report for Agenda Item No 7
Prepared by Peter Nixon Chief Executive
Schedule of Functions Attended by the Mayor, Deputy Mayor and Councillors
______
Functions Attended by the Mayor 4 April Attended Aoraki Development board meeting
5 April Chaired Industrial Relations Subcommittee meeting Conducted citizenship ceremony Chaired Council meeting
6 April Attended Lads, Dads and Grandads breakfast at Barton Rural School Chaired Donations and Loans Subcommittee meeting
8-10 April Visited Sister City of Orange, Australia
11 April Spoke to the SC Federation of Women’s Institute Met with Audit NZ representatives Met with Citizen’s Advice Bureau representatives Presented certificates at Temuka Fire Station recognising employers of volunteer fire fighters
12 April Attended Audit and Risk Subcommittee meeting Met with Alpine Energy Ltd Chief Executive
13 April Met with Air New Zealand representative
14 April Met with Air New Zealand representative Radio interview Attended Urban Design Forum at Dunedin Art Gallery
18 April Spoke to Highfield Ladies Probus Club Filmed for Ara promotional DVD
19-22 April Attended Zone 5 & 6 meetings on Chatham Islands
25 April Laid wreath at dawn Anzac service Laid wreath at Civic Anzac service at Caroline Bay Attended Pleasant Point Anzac service
Timaru District Council Council Meeting #989655 8 10 May 2016
Opened Pita Pit at The Landings
26 April Attended Standing Committee meetings Attended PrimePort Timaru Ltd strategy workshop
27 April Attended PrimePort Timaru Ltd Board meeting
28 April Chaired TDHL Board meeting Attended meeting at ECan in Christchurch Met with Ara representative
29 April Attended Mayoral Forum in Christchurch
29-30 April Attended Sister City Conference in Nelson
In addition to the above duties I met with 3 members of the public on matters of concern to them.
Functions Attended and Duties Undertaken by Deputy Mayor in Addition to Councillor Duties 4 April Attended Orari-Temuka-Opihi-Pareora Water Zone Committee meeting
5 April Attended Industrial Relations Subcommittee meeting
18 April Attended water zone meeting
20 April Attended Electric Car NZ Road Trip visit
28 April Attended Alpine Energy Ltd shareholders’ meeting
Functions Attended and Duties Undertaken by Councillors on Behalf of the Mayor in Addition to Councillor Duties 1 April Clr Wills officiated at the Hospice Golf event on Benvenue Cliffs
29 April Clr Wills opened the Lions Convention
Recommendation
That the report be received and noted.
Timaru District Council Council Meeting #989655 9 10 May 2016
TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 10 MAY 2016
Report for Agenda Item No 8
Prepared by Peter Nixon Chief Executive
Schedule of Functions Attended by the Chief Executive
______
Functions Attended by the Chief Executive
30 March Health and Safety visit to Redruth Facility
4 April Attended Chief Executives’ Forum
5 April Attended Community Resilience webinar Attended Industrial Relations Subcommittee meeting Attended Council meeting
11 April Met with Audit New Zealand representatives
12 April Attended Audit and Risk Subcommittee meeting
14 April Met with Air New Zealand representatives Attended Aoraki Foundation function at Aigantighe Art Gallery
19-22 April Attended Zone 5 & 6 meetings on Chatham Islands
26 April Attended Standing Committee meetings
27 April Met with Hunter Downs representative
28 April Met with Squiz representatives Attended TDHL meeting Attended Alpine Energy Ltd shareholders meeting
29 April Attended Canterbury Mayoral Forum
Recommendation
That the report be received and noted.
Timaru District Council Council Meeting #989655 10 10 May 2016
TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 10 MAY 2016
Report for Agenda Item No 9
Prepared by Adrian Hodgett Finance Manager
Mark Low Corporate Planning Manager
Ann Fitzgerald Corporate Planner
Financial and Work Programme Report for the Period Ended 31 March 2016
______
Introduction This report outlines progress against Council’s work programme and financial results for the period ended 31 March 2016. The report includes the following:
Financial Results Overview of financial results, including operating income and expenditure Income Statement for the period ended 31 March 2016 Details of Capital Expenditure for the period ended 31 March 2016 Statement of Financial Position as at 31 March 2016.
Work Programme Update This section outlines progress against the 2015/16 work programme. The report is organised by Council’s nine Groups of Activities. Each Group includes an update on highlights, issues, performance measures and capital expenditure.
Financial Results The summarised financial results for the six months to 31 March 2016, along with commentary on performance, are attached for Councillors’ consideration. The financial results are for the Timaru District Council parent, including the Downlands Water Supply joint venture.
Financial projections for the year ended 30 June 2016 have been reviewed and are shown in the attached report.
Recommendation
That this report be received and noted.
Timaru District Council Council Meeting #989655 11 10 May 2016
Timaru District Council Income Statement for the nine months ended 31 March 2016
Full year budget Full Year % Full Year March 2016 (incl. carried Projected Projected March 2015 Income YTD forwards) Actual Actual YTD Rates 33,701,467 44,461,740 44,944,993 75.0% 31,963,627 Community Support 1,482,957 1,858,900 1,909,800 77.6% 1,466,992 District Planning and Regulatory Services 2,456,083 3,181,100 3,351,400 73.3% 2,407,636 Democracy 43 2,500 2,500 1.7% - Recreation and Leisure 2,659,540 3,498,900 3,546,700 75.0% 2,677,551 Transport 6,258,058 9,571,600 9,298,700 67.3% 5,235,263 Waste Minimisation 2,170,800 2,479,800 2,689,300 80.7% 1,985,656 Sewer 2,109,109 2,720,000 2,720,000 77.5% 1,939,348 Stormwater 68,859 65,000 65,000 105.9% 30,216 Water Supply 1,245,406 1,814,096 1,794,670 69.4% 1,233,963 Corporate Support 4,811,672 6,819,700 6,812,200 70.6% 5,003,786 Total Income 56,963,995 76,473,336 77,135,263 73.8% 53,944,038
Operating Expenditure Community Support 3,653,773 4,532,600 4,752,900 76.9% 3,239,477 District Planning and Regulatory Services 3,439,130 4,701,100 4,832,500 71.2% 3,174,351 Democracy 2,250,162 3,262,500 3,287,500 68.4% 2,117,657 Recreation and Leisure 10,386,776 14,907,100 14,684,700 70.7% 10,231,521 Transport 9,533,201 13,785,000 13,661,300 69.8% 9,727,146 Waste Minimisation 5,436,155 7,925,600 7,652,100 71.0% 5,398,774 Sewer 6,824,150 10,260,700 9,918,500 68.8% 6,799,919 Stormwater 992,758 1,491,100 1,428,000 69.5% 900,946 Water Supply 4,992,682 7,612,616 7,458,978 66.9% 4,977,385 Corporate Support 1,821,568 3,001,100 2,615,100 69.7% 2,082,068 Total Operating Expenditure 49,330,355 71,479,416 70,291,578 70.2% 48,649,244
Operating Surplus/(Deficit) 7,633,640 4,993,920 6,843,685 111.5% 5,294,794
Timaru District Council Council Meeting #989655 12 10 May 2016
Timaru District Council Capital expenditure for the nine months ended 31 March 2016
Full year budget Full Year % Full Year March 2016 (incl. carried Projected Projected YTD forwards) Actual Actual Capital Expenditure Community Support 573,085 828,700 857,700 66.8% District Planning and Regulatory Services 6,390 11,500 11,500 55.6% Democracy - - - Recreation and Leisure 1,202,996 3,125,900 3,072,800 39.1% Transport 7,719,903 13,542,800 12,022,800 64.2% Waste Minimisation 1,054,266 899,900 974,900 108.1% Sewer 729,263 3,959,000 2,694,500 27.1% Stormwater 189,350 935,500 735,500 25.7% Water Supply 2,555,397 10,139,400 4,935,400 51.8% Corporate Support 689,664 1,407,000 1,355,200 50.9% Total Capital Expenditure 14,720,315 34,849,700 26,660,300 55.2%
Timaru District Council Council Meeting #989655 13 10 May 2016
Timaru District Council Statement of Financial Position as at 31 March 2016
Actual Actual Budget Projected Actual 30/06/2015 31/03/2016 30/06/2016 30/06/2016 Current Assets Cash and Cash equivalents 27,706,000 25,238,499 16,419,440 18,845,293 Trade and other receivables 8,403,000 3,161,239 7,261,000 7,261,000 Inventories 87,000 125,787 79,000 79,000 Other financial assets 13,928,000 13,928,000 20,158,000 21,058,000 Total Current assets 50,124,000 42,453,525 43,917,440 47,243,293
Non-current assets Property, plant and equipment 767,625,000 780,655,146 781,232,722 773,085,218 Intangible assets 1,497,000 1,179,977 1,497,000 1,497,000 Forestry 671,000 671,580 671,000 671,000 Investment Property 1,713,000 1,707,253 1,713,000 1,713,000 Investment in subsidiaries 1,000,000 1,000,186 1,000,000 1,000,000 Other financial assets 27,103,000 28,155,827 19,246,158 28,273,374 Total non-current assets 799,609,000 813,369,969 805,359,880 806,239,592
Total assets 849,733,000 855,823,494 849,277,320 853,482,885
Current liabilities Trade and other payables 10,629,000 6,323,244 9,316,600 9,293,000 Employee entitlements 1,779,000 1,614,488 1,779,000 1,779,000 Current portion of term debt 5,000,000 5,000,000 19,291,900 19,291,900 Derivative financial instruments 585,000 585,000 - - Total current liabilities 17,993,000 13,522,731 30,387,500 30,363,900
Non-current liabilities Provisions 5,701,000 5,749,131 3,532,400 3,482,600 Employee benefit liabilities 382,000 382,000 382,000 382,000 Borrowings 84,045,000 79,045,576 77,042,500 79,471,700 Derivative financial instruments 1,655,000 1,654,609 1,655,000 1,655,000 Total non-current liabilites 91,783,000 86,831,315 82,611,900 84,991,300
Total Liabilities 109,776,000 100,354,047 112,999,400 115,355,200
Net assets 739,957,000 755,469,448 736,277,920 738,127,685
Equity - Retained earnings 707,548,000 712,429,062 713,743,762 706,566,311 Reserves 32,409,000 43,040,386 22,534,158 31,561,374 Total Equity 739,957,000 755,469,448 736,277,920 738,127,685
Timaru District Council Council Meeting #989655 14 10 May 2016
Financial Performance for the nine months to March 31, 2016
Year to Date Variance v Year to Date Year to Date Variance v Variance v Variance v Projected Actual Projected Actual Actual 2015/16 Actual 2014/15 Projected Actual 2014/15 2014/15 (%) 2015/16 (%)
Rates Revenue 33,701 33,709 31,964 ( 8) 1,737 -0.02% 5.44%
There are a small number of additional properties that have been charged rates for 2015/16 than were budgeted and charged rates for 2014/15.
Other Operating Revenue 23,263 24,143 21,980 ( 880) 1,282 -3.65% 5.83%
The timing of capital expenditure project for Roading has affected the amounts received from NZTA as subsidies for this expenditure, therefore revenue is this area is down on projected actual by $716k. We are continuing to process increased volumes at the Redruth landfill, which means that revenue is above both projected actual and last year for the Waste Miminisation unit. Reductions in interest rates have resulted in reduced income from both budget and last year.
Operating Expenditure 49,330 52,719 48,649 3,388 ( 681) 6.43% -1.40%
Expenditure for operating sewerage treatment were expected to increase once the upgraded waste water treatment plant was fully operational. The full effect of these increases has not yet been felt, therefore Sewer operational expenditure is less than projected actual by $615k and at a similar level to last year. Operating expenditure for Water Supply, Transport and Recreation & Leisure (mainly due to savings on depreciation, electricity and salaries) areas are below budget. Interest costs are below budget due to reducing interest rates.
Capital Expenditure 14,720 19,995 11,839 5,275 26.38%
Delays in various projects and timing of expenditure have resulted in a large underspend of capital expenditure against budget. As part of the 2016/17 Annual Plan process, just over $8m of capital expenditure has been identified that will not occur in 2015/16. Major projects delayed are Downlands Water Supply Trunk Main Renewal, Te Moana Downs Water Supply Network Capacity, Urban Water Plant & Equipment, Sewer Mains Renewals, Washdyke Network Roading Improvements and CBD Renewals. The delay in spending on these projects has resulted in the underspend in the first nine months of 2015/16.
Loans 84,046 96,334 89,045 12,289 12.76%
Borrowing for 2015/16 capital expenditure is yet to occur due to strong cashflows. Borrowing will occur prior to the end of the financial year.
Timaru District Council Council Meeting #989655 15 10 May 2016
Timaru District Council - Work Programme Update: Report to 31 March 2016
Introduction
The following report presents progress against Council’s organisational work programme to the end of March 2016, including highlights, issues and levels of service. For capital expenditure on projects please refer to the last part of the reporting section for the particular activity.
Council Highlights for January - March 2016
A selection of highlights in Council’s work programme for January – March 2016 were:
Airport - CAA Audit completed and new Part 139 operating Certificate received on 24 March 2016.
Art Gallery – January School Holidays were a success with over 500 children taking part in our holiday activities.
Art Gallery - Nigel Brown Floor Talk – 104 visitors attending, with 8 local high schools made special visits to the Nigel Brown show. During March, the Gallery’s touring Nigel Brown show was sent to its first venue - MTG in the Hawkes Bay. Community Facilities – King Street, Temuka public toilets – walls and floors have been retiled.
Democracy – Preparation of the Budget and Annual Plan 2016/17 for adoption in June 2016 Emergency Management - Participation in Neighbours Day with displays and handouts in both Geraldine and Temuka, in conjunction with Neighbourhood Support and Emergency Services. Environmental Health - The Local Alcohol Policy came into force on 24 March 2016, with the exception of one way door policy and maximum trading hours. One way door policy and maximum trading hours come into force on 7 June 2016. Environmental Health - Food Act 2014 came into force on 1 March 2016 and puts into place a new regime for the registration, administration, monitoring and enforcement of food hygiene on food premises. The Act will be fully implemented in 2019, with a 3 year transition period built in to the implementation. The TDC is keeping abreast of the changes and is making the required changes in a planned and timely fashion. Building Control – Building Unit have recently completed a two yearly three day accreditation audit with 100% clear results. No Corrective Actions Requests (CAR’s) received.
Timaru District Council Council Meeting #989655 16 10 May 2016
District Planning – District Plan review is progressing – Stage 1 (scoping phase) of District Plan Review complete. Stage 2 (issues and options) commenced. District Planning – Town Centre workshop complete. Stakeholder consultation commenced.
District Planning - Initial draft of District growth strategy complete. External and internal peer review complete. Halls & Theatres – Pleasant Point Hall replacement roof installed. Libraries – The Youth Services Conference, Leap in2 Our Future was a huge success. The Timaru, Temuka and Geraldine team had over 80 people attend the two day conference and workshops. Libraries - The January holiday programme was a big success across the three libraries. The highlight was our guest performer Liz Weir, Puppeteer, who performed at each library for the public. Museum - Extremely busy summer holiday period with above-target visitor figures. Parks – Replacement playground equipment and under surfacing has been completed at Aynsley Street, Dunkirk Street and Tweedy Park.
Roading & Footpaths - Completion of the Factory Road bridge widening project. Roading & Footpaths - International media interest in our road safety campaign of showing vehicle crash statistic maps in public toilets.
Roading & Footpaths - Street light audit completed and determined a reduction in energy consumption resulting in significant cost savings.
Sewer – Pumps renewals in Harris Street, Temuka completed, and Ashbury Park is underway. Stormwater - Garden Gully, Whales Creek and Otipua stormwater catchment manhole survey has been completed. Waste Minimisation – Geraldine Public Place Recycling is now in place.
Water Supply - Temuka Trunk main project achieved practical completion on 24 February 2016.
Water Supply – Richard Pearse Drive water main renewal project achieved practical completion on 5 February 2016.
Water Supply – Failing Pipe Bridge across Little Pareora River has been replaced during March 2016.
Timaru District Council Council Meeting #989655 17 10 May 2016
Legislative and Policy Environment – Legislation/policy with implications or relevance to local government is summarised below:
Name Stage Notes Building First reading 5 March This Bill will change the system for managing earthquake-prone buildings. The new system is (Earthquake-prone 2014. Referred to Local designed to strike a better balance between protecting people from harm in an earthquake and Buildings) Government and managing the costs of strengthening or removing earthquake prone buildings. Amendment Bill Environment Committee with initial submissions due Key decisions 17 April 2014. To identify those buildings that are earthquake-prone, territorial authorities will have to complete a seismic assessment of all non-residential buildings and all multi-unit, multi- A further submission storey residential buildings in their areas within five years of changes to the new legislation process was held in taking effect. June/July 2015 following All earthquake-prone buildings will have to be strengthened, or demolished, within 20 changes to the years of the new legislation taking effect (i.e. assessment by territorial authorities within government’s policy five years and strengthening within 15 years of assessment). position. A publicly accessible register of earthquake-prone buildings will be set up by MBIE. Certain buildings will be prioritised for assessment and strengthening such as: The Committee issued its o buildings likely to have a significant impact on public safety, e.g. those with potential final report on 2 September falling hazards 2015. The Bill had its o strategically important buildings (e.g. those on transport routes identified as critical in second reading in early an emergency). March and now has the Owners of some buildings will be able to apply for exemptions from the national timeframe Committee of the House for strengthening. These will be buildings where the effects of them failing are likely to be Stage then a Third reading minimal and could include farm buildings with little passing traffic. to come. Owners of earthquake-prone category 1 buildings (listed on the register of historic places under the Historic Places Act 1993) and those on the proposed National Historic Landmarks List will be able to apply for extensions of up to 10 years to the national timeframe for strengthening. Once the Bill is passed into law, it is likely there will be a transition period before the law takes effect while detailed implementation issues are worked through. MBIE will be working with territorial authorities and engineers on implementing these changes. The final Committee report has recommended a number of amendments to the Bill, the most
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Name Stage Notes significant being: changes to the definition of ‘earthquake-prone building’; the introduction of areas of different ‘seismic risk’; the introduction of ‘priority buildings’, with shorter identification and strengthening timeframes; new timeframes for identifying and strengthening earthquake-prone buildings; and new provisions dealing with alterations to existing building. Building (Pools) The Bill was introduced This Bill will amend the Building Act 2004 and repeal the Fencing of Swimming Pools Act 1987 Amendment Bill into Parliament in to reduce the compliance burden currently imposed on pool owners and territorial authorities 2015 September 2015. The first in relation to residential pools while maintaining child safety. The six key proposed changes reading was on 16 are: September 2015 and it was referred to the Local Spa pools and hot tubs with child resistant covers will not have to be separately fenced; Government and Five-yearly inspections of pools will be required consistently across the country, whereas Environment Committee currently some councils require three-yearly inspections and others not at all; with submissions due on Requiring retailers and manufacturers to inform buyers of their obligations under the Act 5 November 2015. when they buy pools to ensure children’s access is restricted; Clarify that garden ponds and stormwater retention ponds do not need to meet the swimming pool fencing requirements, noting differing interpretations currently by councils; The Committee is now due Moving to performance-based standards in the Building Code to specify fencing to report on 14 April 2016. requirements, rather than current duplicate and inconsistent requirements; and Introducing a graduated enforcement regime with infringement notices as the preferred tool for compliance, and court prosecutions only in serious breaches. The Bill was introduced Civil Defence The Bill is part of an ongoing programme to improve NZ’s civil defence and emergency into Parliament on 11 Emergency management systems, with a further stage of legislative review intended to focus on large- November 2015 and Management scale emergencies. commenced its first Amendment Bill reading on 8 December It sets out formal requirements for emergency recovery managers and would make it 2015. compulsory for strategic recovery plans to be in place to ensure a seamless transition from the response to an emergency to the initial recovery period. It has now been referred to the Government The Bill would give recovery managers the power to direct the evacuation of places and to Administration Committee. restrict or prohibit public access, to remove or make safe dangerous structures, and to provide Submissions are due on 24 for the conservation and supply of food, fuel and other essential supplies. The Bill would also March 2016 and the provide for Crown funding of response and recovery costs. Committees report on 9 August 2016.
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Name Stage Notes Environment The Bill was introduced The Bill implements the mixed-model governance structure for Environment Canterbury for the Canterbury into parliament on 26 2016-2019 local government term, and extends some of the special resource management (Transitional August 2015 and had its powers under the current Commissioners. Governance first reading on 13 October Arrangements) Bill 2015. It was then referred to the Local Government and Environment Committee. Submissions closed on 19 November 2015 and the Committee reported on 15 February 2016.
The Bill had its second reading on 10 March 2016 and is awaiting its third reading. Food Act 2014 Passed into law in 2014 The new Act changes the way food premises operate and are regulated and defines local and came into effect on 1 Council’s roles in the food sector including setting a new fees and charges regime to recover March 2016. the cost of providing registration, compliance and monitoring, and verification services. Health and Safety at This was passed into law The Act replaces the Health and Safety in Employment Act 1992 and the Machinery Act 1950. Work Act 2015 on 27 August 2015 and The new law is part of a reform package aimed at reducing the number of serious work-related came into effect on 4 April injuries and deaths in New Zealand by at least 25 percent by 2020. 2016. The emphasis is on everyone in the workplace being responsible for health & safety. The Act will be supported by regulations. Health (Protection) The Bill was introduced This Bill proposes amendments to the Health Act 1956 to improve the tracing of people who Amendment Bill into Parliament on 31 July may have an infectious disease, and the inclusion of tuberculosis as a notifiable infectious 2014. Following its first disease under the Act and the consequent repeal of the Tuberculosis Act 1948. reading on 6 November 2014 the Bill was referred The Bill also proposes introducing a ban on the provision of commercial artificial UV tanning to the Health Committee services to people under 18 years of age. with submissions called for by 13 February 2015. The bill had its second reading on 27 May 2015, and is awaiting its third reading.
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Name Stage Notes Residential The Bill was introduced The Government has introduced a Bill to Parliament to amend the Residential Tenancies Act Tenancies into Parliament on 3 to improve rental standards and tenancy services. The supporting Regulations have been Amendment Bill December 2015 and had released for consultation. its first reading on 8 December 2015. It has The proposed changes are: now been referred to the a new requirement for smoke alarms in all residential rental properties from 1 July 2016. Social Services Committee new requirements for ceiling and underfloor insulation in residential rental properties (with for consideration, with specific exemptions), by 1 July 2016 for Housing New Zealand and Community Housing submissions due by Provider tenancies where tenants pay an income-related rent, and by 1 July 2019 for all 27 January 2016. remaining tenancies. The second reading is strengthened “retaliatory notice” provisions, to increase tenants’ confidence in exercising scheduled for 8 June 2016. their rights, together with strengthened enforcement provisions for the Ministry of Business, Innovation and Employment to act in the most serious cases. changes to enable faster resolution of tenancy abandonment cases, to allow rental properties to be re-let more quickly. Resource The Bill was introduced The Bill encompasses changes to the RMA, Reserves Act, Conservation Act, Public Works Legislation into Parliament in late Act and the legislation governing the Environmental Protection Authority. It aims to reduce Amendment Bill November 2015 and has bureaucracy and provide for greater national consistency, more responsive planning and been referred to the Local simplified consenting, while also ensuring more effective environmental management. Government and Environment Committee The Bill includes provisions for: with submissions due on stronger national direction, through: 14 March 2016. o a national planning template setting out the structure, format and some standard The Committee is due to content for all council plans report back on 3 June o strengthened powers of National Policy Statements and National Environmental 2016. Standards o regulation to prescribe councils’ monitoring and reporting information consideration of significant risks from natural hazards in planning and decision-making (Part 2 RMA) two new plan-making options – a streamlined process and a collaborative process requiring councils to engage with iwi in the early stages of plan-making new processes for simple fast-track consent applications requiring councils to ensure there is sufficient development capacity to meet long-term housing demand electronic public notification and servicing of documents, and accessibility of all plans
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Name Stage Notes online regulations to require all dairy cattle to be excluded from water bodies by 1 July 2017. The Bill was introduced to Sale and Supply of This bill provides for the mechanisms to correct certain minor and technical issues that have Parliament in December Alcohol (Display of emerged with the Sale and Supply of Alcohol Act 2012. The bill does not affect the original 2015 and the first reading Low-alcohol policy intent or amend any substantive issues. is set for 15 March 2016. Beverages and Other There is no further The Bill will: Remedial Matters) information at this stage. Amendment Bill permit supermarkets and grocery stores to display low-alcohol and non-alcoholic beer and
2015 wine in the same area of the store as regular alcohol
clarify that a company can hold an alcohol licence Shop Trading Hours The Bill was introduced The Bill if enacted will allow territorial authorities, through the adoption of a bylaw, to trigger an Amendment Bill into Parliament on 22 exemption to the Shop Trading Hours Act 1990 and so allow trading on Easter Sunday for all October 2015 and had its or parts of their districts. first reading on 3 November 2015. LGNZ has lodged a submission on the Bill essentially supporting the principle behind the Bill but disagreeing strongly with certain aspects, namely the proposal to use a bylaw as the Submissions close on mechanism for showing community support for an exemption. Concerns at the choice of the 21 January 2016 and the bylaw mechanism are: Committee is due to report back on 3 May 2016. Cost Risk of legal challenge Administrative complexity The need for review Inconsistency with good practice regulatory guidelines LGNZ submits that a policy containing details on the relevant area(s) adopted in accordance with a council’s Significance and Engagement Policy (section 76AA of the Local Government Act 2002) is all that is required.
Standards and Passed into law on 20 Standards NZ is now a business unit within the Ministry of Business, Innovation and Accreditation Act October 2015 and came Employment. A new Standards Approval Board was announced on 2 March 2016. The Board 2015 into effect on 1 March is responsible for approving the membership of standards development committees and 2016. standards that are developed by these committees.
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Name Stage Notes Te Ture Whenua The Bill is expected to be This is a bill to restate and reform the law relating to Māori land. The Bill if enacted is designed Māori Bill introduced into Parliament to provide local Councils with more workable and equitable tools to deal with issues around in April 2016. the rating of unused and unoccupied Māori land. The changes will provide councils with the ability to remove rates arrears on unoccupied and unused Māori land where there is a demonstrable commitment to use or occupy land or there is little prospect of the land ever being used or occupied. The changes to the ratings framework for Māori land will be made via Te Ture Whenua Māori Bill and in amendments to the Local Government (Rating) Act 2002, the Local Government Act 2002, and the Rating Valuation Act 1998.
Author Name Notes Department of Better Local Services Recent attempts at reorganisations have largely proved unpopular. This package includes Internal Affairs package new options to improve services and infrastructure without amalgamations. This is done by creating new options for locally-led collaboration and reorganisation. Legislation implementing the Better Local Services reform package will be introduced in June 2016, with the opportunity for public submissions during the select committee process.
Department of Merger of urban and rural On 13 November 2015 the Government announced plans to bring urban and rural fire Internal Affairs fire services services together into one unified fire services organisation. The new organisation will have regional committees that will ensure the particular interests of the regions are taken into account. Funding decisions are still to be made. The new organisation will be a merger of the 52 rural fire authorities, and the National Rural Fire Authority, and the New Zealand Fire Service (which are both part of the New Zealand Fire Service Commission). The Cabinet paper notes that the merger into the new organisation will ensure the strengths of both rural and urban fire services are retained and enhanced. The Department of Internal Affairs will manage the transition design – working closely with stakeholders – until new members are appointed to the New Zealand Fire Service Commission. The Minister will be making appointments to the Commission in April 2016 to reflect the skills
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Author Name Notes and expertise needed for the period of significant change ahead. When the new members of the Commission are in place, it will be expected to consider setting up a sub-committee to oversee the transition.
Ministry for the Emissions Trading Scheme The Government is reviewing the NZ ETS to determine how it can best support New Zealand Environment Review in both meeting its climate change targets and transitioning to a low emissions economy. This follows the announcement by the Government in July 2015 that New Zealand's post 2020 target is to reduce greenhouse gas emissions to 30 per cent below 2005 levels by 2030. The review will focus on: some transitional measures introduced to moderate the impacts of the NZ ETS what is required for the NZ ETS to evolve with changing circumstances including future targets operational and technical improvements Submissions on Stage 1: Priority Matters closed on 19 February 2016. Submissions on Stage 2: Other Review matters close on 30 April 2016.
Ministry for the Streamlining the regulatory Regulations are being proposed under the Resource Management Act (RMA) to provide for a Environment regime for pest control nationally consistent approach to pest control. The proposals are based on the recommendations of the Parliamentary Commissioner for the Environment who highlighted the problems of the duplication of existing controls under the Hazardous Substances and New Organisms and the Resource Management Acts. A consultation document has been released and submissions close on 26 May 2016.
Ministry for the Next Steps for Freshwater Released in February 2016 this consultation document outlines the next steps the Environment Government proposes to improve the management of fresh water in New Zealand. Submissions close on 22 April 2016. A Canterbury wide response to the proposals is being developed. Ministry for the Proposed amendments to Consultation on proposed amendments to the National Environmental Standards for Environment the National Environmental Telecommunication Facilities closed in April 2015. These amendments will expand the scope Standards for of the NES to: Telecommunication Facilities include new deployment activities to provide national consistency for a wider range of telecommunications facilities ensure that deployment of these telecommunications facilities in areas of significance are managed by the relevant district plan.
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Author Name Notes The amendments are still being worked on. Ministry for Primary Proposed National In June 2015, MPI released a Proposed National Environmental Standard for Plantation Industries (MPI) Environmental Standard for Forestry (NES-PF). This is a proposal to change how plantation forestry activities are Plantation Forestry managed under the Resource Management Act 1991 (RMA). If implemented, an NES-PF would replace councils’ existing district and regional plan rules for managing plantation forestry. It would provide a nationally consistent approach that is responsive to local environments. Consultation closed on Tuesday 11 August 2015. MPI are now working with subject matter experts to address issues identified through consultation and to refine the NES-PF proposal. A final policy recommendation is expected to be provided to Cabinet in mid-2016. Ministry of Transport Vehicle Dimensions and This review aims to make the heavy vehicle transport regime work better. It covers three Mass Review major areas: general requirements for dimensions and mass limits permitting and access conditions management of significant over dimension loads. Submissions closed on 17 February 2016 and are currently being assessed. New Zealand NZ Transport Agency State The NZTA is consulting on a draft specification for State Highway stormwater Transport Agency Highway Stormwater management. The scope of the specification covers rural and urban state highways and Specification includes the design and construction of stormwater surface drainage, conveyance and
collection, treatment, erosion protection, and operation and maintenance. Submissions closed
on 18 December 2015. Productivity Better Urban Planning – The Productivity Commission has released its Issues Paper on Better Urban Planning. The Commission Issues Paper Commission is tasked with reviewing NZ’s urban planning system to identify, from first principles, the most appropriate system for allocating land use to support desirable social, economic, environmental and cultural outcomes. The Commission’s inquiry will look beyond current statutes and systems to consider fundamentally different ways of delivering urban planning and development. Alternative approaches surveyed in the paper include examples from Houston, Vancouver, Germany, Japan, the Netherlands and Switzerland, highlighting options such as tradable development rights and offsets, private lawsuits and bargaining, covenants, levies and user charges. Other
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Author Name Notes sections of the paper look at: the challenges facing urban areas with declining populations or minimal growth managing natural hazards responsiveness to technological change. The paper poses 39 specific questions to stimulate discussion. Submissions are due by 9 March 2016. The first round of feedback will inform a draft report to be released in July, with a submissions period through to September. The Commission’s final report is to be delivered to the Government by 30 November 2016.
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GROUP: DEMOCRACY Progress against the planned work programme to 31 March 2016 and performance measures is summarised below.
HIGHLIGHTS Preparation of the Budget and Annual Plan 2016/17 for adoption in June 2016
DEMOCRACY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Make Proportion main items of 94% of main items of Council ≥ 90% main business 87% 89% Under Reasons why some issues decisions in Council Business held in Business were held in open items held in open 1 target could not be debated with an open, open meetings meetings. Reasons for meetings the public present were due transparent excluding the public were to to the need to protect an manner protect people’s privacy, enable individual’s privacy, to negotiations to take place, to enable Council to carry out maintain legal professional negotiations, to prevent use privilege and to protect of official information for commercially sensitive improper gain and to protect information. the commercial position of someone. Resident satisfaction with This is measured every two ≥50% resident Survey due Data influence on Council years. The 2013/14 survey satisfaction June 2016 reported decision-making results were: annually 54% residents are satisfied with the way the Council involves the public in decision making. 48% residents satisfied with level of influence on Council decisions (large or some influence).
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DEMOCRACY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Advocate for Formal TDC submissions We made 7 submissions to 10 submissions made Data the community on issues made to various agencies during the reported agencies year, including the Rural Fire annually Service review, Ministry of Primary Industries on Priority Product Consultation, NZ Transport Agency on emergency works funding policy review, Regional Land Transport Plan 2015-25, National Consultation on recycling colours, Waste Data Framework consultation.
The Council has further jointly submitted with a group of Southern Councils on the Buildings (Earthquake Prone Buildings) Amendment Bill developed in response to the reports of the Royal Commission on the Canterbury earthquakes.
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DEMOCRACY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Communicate Resident satisfaction with This is measured every two ≥50% resident Survey due Data with the adequacy of Council years. The 2013/14 survey satisfaction June 2016 reported community published information results were: annually 78% of residents believed information provided by Council was more than enough/enough. During the year council undertook major consultation with the community on the Long Term plan 2015-2025. A summary consultation document was widely available in print and digitally inviting community input into major decisions facing Council. Monitor the Clear audit opinion for A clear audit opinion was Clear opinion for end of Achieved Complete A clear audit opinion was Council Council Annual Report received for the 2013/14 Annual year audit and Annual received for the 2014/15 organisation Report. Report Annual Report.
Meet our Compliance with LGA Statutory requirements were met Statutory Local Underway Underway On target Statutory requirements were statutory Planning and including preparation and Government Act met including preparation obligations Accountability adoption of the 2015-25 Long planning and and adoption of the 2014/15 requirements Term Plan and 2013/14 Annual accountability Annual Report. Report. requirements are achieved 1 This refers to the main business topics on the full Council agenda and existing four Standing Committees
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GROUP: COMMUNITY SUPPORT Progress against the planned work programme to 31 March 2016 and performance measures is summarised below.
HIGHLIGHTS Airport CAA Audit completed and new Part 139 operating Certificate received on 24 March 2016. Community Facilities Temuka King Street toilets – walls and floors retiled. Community Funding All applications for TDC funding and Creative Communities Scheme funding are now considered with public excluded with decisions being made public. Emergency Management Development of Volunteer Training Schedule for the year. Participation in Neighbours Day with displays and handouts in both Geraldine and Temuka, in conjunction with Neighbourhood Support and Emergency Services.
ISSUES
Airport/Community Facilities Airport – $1.3m total budget approved by Council 15th March 2016. Work to be committed once Air New Zealand have committed to a new lease for use of space within the updated terminal building. The carpark upgrade and expansion is to include a barrier arm charging mechanism, with an initial charge of $5 per day. Social Housing – Due to unplanned replacement of two group switchboards and eight individual switchboards at Huffey Street flats, Geraldine the budget is now very tight. This impacts on the ability to renovate flats as they become vacant.
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COMMUNITY SUPPORT - LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 ACTIVITY: AIRPORT & COMMUNITY FACILITIES Community Resident/User Airport facilities are satisfaction levels – No survey 2014/15. Airport - ≥80% user Survey due Data well Airport, Toilets, (2013/14: 93.2% of airport satisfaction June 2016 reported maintained, Cemeteries users surveyed were annually clean and safe satisfied with the airport facilities. Public Toilets No survey 2014/15. 2013/14 survey results were: o 58% of residents were o Public Toilets - ≥60% Survey due Data very/fairly satisfied with resident satisfaction June 2016 reported public toilets annually
o 69% of users were o Public Toilets - ≥70% Survey due Data very/fairly satisfied with user satisfaction June 2016 reported public toilets annually Only a small number of complaints were received regarding cleaning standards. It is expected that with the upgrade of facilities this year, the 2015/16 survey will see higher user satisfaction. Cemeteries No survey 2014/15. 2013/14 survey results were: o 78% of residents were o Cemeteries - ≥80% Survey due Data very/fairly satisfied with resident satisfaction June 2016 reported cemeteries annually o 91% of visitors were o Cemeteries - ≥85% very/fairly satisfied with visitor satisfaction cemeteries The Temuka Cemetery extension has provided aesthetic improvements as well as a further 3000 burial sites.
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COMMUNITY SUPPORT - LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 1 Complaints about Public There were 4 complaints about Public Toilet complaints 0 complaints 2 complaints On target Toilet cleaning standards cleaning standards during the ≤ 3 year average year. The rise in complaints was due to issues with the contractor, which have been resolved. Where required, remedial action is requested from the cleaning contractor. Cemeteries contract There were no non - complying ≤ 10 non-complying items 0 non 0 non On target compliance items identified during the year. complying complying items items Airport Civil Aviation The Airport continues to be CAA Annual CAA accreditation CAA Audit Achieved Authority accreditation accredited. The next CAA Audit audit identifies no completed is scheduled for March 2016. significant problems that and new prevent ongoing Part 139 accreditation operating Certificate received on 24 March 2016 Future Future Development Plan The Temuka Cemetery Commence planning for Underway Underway On target Scope is being finalised provision of for main Timaru extension was completed last a new Timaru cemetery Community Cemetery financial year. Currently there is facilities to no funding allocated for meet redevelopment of any other community cemeteries in the district. needs and expectations is planned for Provide Cemetery records 100% records updated within 100% cemetery records 100% 100% On target accessible, updated one month and usually within are updated within one accurate one week. month cemetery records 1 A complaint represents when a cleaning standard is not being met, not when a request for cleaning is made. Vandalism and anti-social use of toilets can occur between cleaning, the effects of which result in a request to clean.
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COMMUNITY SUPPORT - LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 ACTIVITY: COMMUNITY FUNDING Manage and Annual funding rounds Council grants and funding On target allocate schemes were managed in community accordance with Council policy. funding During the year: scheme grants and loans 4 General Grants funding TDC: General grants, 1 Funding 1 Funding rounds were held Substantial grants, round TDC round TDC Community Loans: 2 donations donations and loans and loans held held
2 Youth Initiatives funding Youth Initiatives: 2 1 Youth 2 Youth rounds were held Initiatives Initiatives Funding Funding round held round held
4 Creative NZ funding Creative Communities 2 Creative 3 Creative rounds held Fund: 4 Communities Communities funding funding rounds held rounds held
89% of accountability forms 90% or greater Reported at Reported at were returned (2013/14: accountability forms end of year end of year 86%). are returned as required Of budgeted funding: 64% (2013/14:58%) of General Grant funding (grants under $10,000) was allocated
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COMMUNITY SUPPORT - LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 100% of facility development funding (grants over $10,000) from the Community Development Fund were allocated to the Victoria Trust and St Vincent de Paul Society (Annual budget: $30,000)
100% of Youth Entertainment funding was allocated
A $200,000 Community Development Loan was advanced to the SC Drama League
94% (2013/14: 92%) of Creative NZ funding was allocated ACTIVITY: ECONOMIC DEVELOPMENT Contribute to CCO reporting to Council Quarterly reports to Quarterly Quarterly On Target the economic Council reports have reports have development been been of the Timaru provided to provided to District the Council the Council Economic growth Annual Economic growth September December Under As estimated by above the national 2015 2015 target to Infometrics average indicates an indicates an December increase in increase in 2015 GDP of 1.9% GDP of 1.2% in the District in the District compared to compared to 2.8% for NZ 2.4% for NZ
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COMMUNITY SUPPORT - LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Job Creation Annual job creation of 300 Data not Unemployment rate is new jobs currently 3.7% as at December available 2015. This remains below the national average of 5.8% Sector Collaboration Measures to be developed Perception of living in Increase in local spend Data not Timaru District by residents, industry currently and travellers available Increase in new families /businesses settling in Timaru District Survey due Increase in positive June 2016 perceptions about
Timaru District as a
place to live, work and play ACTIVITY: EMERGENCY MANAGEMENT Improve Community Response New performance measure for Rangitata Huts and Rangitata Rangitata On target individual, Plans (CPR) 2015/16 Butlers Huts CPR’s Huts CPR Huts CPR community completed underway underway and business awareness of the risks from hazards and assist them to build resilience to emergency events
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COMMUNITY SUPPORT - LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Emergency responders Civil Defence volunteer training Annual volunteer training Volunteer 2016 On target and volunteers are continued during the year. There schedule prepared and training Training prepared for has been a major focus on implemented schedule Schedule emergencies planning for the Annual Civil implemented finalised. Defence exercise to be held in Additional All Recruits August 2015. (non- are now scheduled) trained in All Rural Fire members, training was including 9 new recruits have Safety at developed Fires prior to been trained in Unit Standard and provided 3285 Entry on to the fire ground. been to a new CD allowed on This is now a requirement prior Team in to being allowed on the ground the fire Pleasant ground. in the event of a fire. Point. Currently While Registered and Trained All new there are 5 volunteer numbers are dropping registered recruits due to resignations, retirements rural going and relocations, many more firefighter through the volunteers are involved in local are trained process. Community Response to the arrangements. appropriate national
standard prior to going on the fire ground Annual Group Exercise Critical emergency management Council staff and partner Annual Initiated On target This year a national networks and relationships were agencies participate in Group planning for tsunami event called developed and maintained with annual group exercise Exercise 2016 annual Tangaroa is to be held over a number of agencies and (Olaf) exercise. 3 days in August, community groups across the delivered. September and October. district and regionally. This Included included attending community SWOT outreach events. analysis and Corrective Action Plan.
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COMMUNITY SUPPORT - LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 ACTIVITY: SAFER COMMUNITIES/PROJECT TURNAROUND Respond to Timely initiative when The Safer Communities Appropriate response Effectively As for first On target existing and crime trends identified continual monitoring and identified within 3 months maintained quarter new crime assessing/acting on issues (e.g.: to existing or new crime stakeholder trends with zero-tolerance to graffiti), in issues where feasible relationships community conjunction with stakeholders, is Regular sanctioned working very effectively. This addressing initiatives and has contributed to a largely of graffiti - operate incident free community during predominantl Project the year. y incident- Turnaround free programme Ministry of Justice (MoJ) Project Turnaround has well- 100% of MoJ targets met New contract Referrals On target targets. exceeded its restorative justice has no have been contractual obligations with the specific very steady, Ministry of Justice and finished targets. having the year with a substantial Work is delivered 95 surplus. steady with conferences performance overall to similar to date and 32 that of the for the same period current last year and quarter. progressing well.
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COMMUNITY SUPPORT - LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 ACTIVITY: SOCIAL HOUSING Social housing Occupancy Rate of 97% occupancy was ≥ 98% occupancy 97% 97% Under Upgraded unit at Pye Court units are Social Housing units maintained. Occupancy levels target was tenanted 2nd quarter. tenanted and have remained consistent this well managed year. Demand is still high. Maintain There has been some turnover excellent of units after long term tenancies customer and this has provided the service opportunity for some refurbishment work to be done. The pilot unit at Pye Courts, Temuka – a modernized bedsit unit - has been well received and will be tenanted on completion. Tenant Satisfaction While there has been no formal ≥ 85% satisfied with 88% Target Survey has been Levels survey this year tenant social housing units met completed in early 2016. satisfaction with units and service request work has remained at levels consistent with previous years (2013/14: 100%). Social Housing Requests 100% of urgent requests were 100% of urgent service 100% 100% On target for urgent service actioned within 24 hours. requests responded to within 24 hours
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COMMUNITY SUPPORT - CAPITAL WORKS (July 2015 – June 2016)
Budget Status Summary of Progress Expected (000’s) Completion CSP1 Public Toilets Renewals Two rural self-contained toilets have The renewal or upgrading of public toilets within the district, been installed, one at Arundel replacing including the toilet block behind the Bay Hall at Caroline the long drop unit and one at Rangitata Bay, the block on Strathallan Street in Timaru and the block Huts replacing the original self- on King Street in Temuka. In addition, rural “long drop” type contained unit which was not tolerating toilets are to be replaced with modern environmentally the coastal conditions. We are trialling friendly toilets. 100% modified Portaloos in the remote 1 March 2016 48 complete locations and installing them over large holding tanks. Upgrading Temuka Toilets in King Street is completed with retiling of walls and floors giving it a cleaner and more contemporary look. CSC1 Cemeteries – Timaru District Replacement site Consultants have been engaged and scope investigation is being finalised. Land is required to replace the Timaru Cemetery and 58 Start pending May 2016 provide a facility for the future. Funding has been set aside for investigating potential sites with a view to purchasing land in about 2018. CSC2 Cemeteries – Reseal and roading programme Work at Pleasant Point has been completed. Resealing and repairing roads within the district’s Timaru cemetery work is scheduled to start. cemeteries. This includes provision for extending the 35.5 In progress June 2016 access road to the new cemetery area at Temuka (in 2021/22). CSC3 Cemeteries Concrete Beams The location and timing are dependent Concrete beams are installed in larger cemeteries to mark 11.4 Not started on demand. June 2016 plot locations and provide a base for memorials
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Budget Status Summary of Progress Expected (000’s) Completion CSA1 Airport - Furniture and Fixtures This budget Once approved the upgrade will include Replacement and upgrading of fixtures and furniture at the is being used replacement furniture and fittings. Once Timaru Airport for the Air New Zealand commit to a new lease development then detailed design will commence. December 21 of options for 2016 the capacity upgrade of the airport terminal. CSA4 Airport – Main Runway Shoulders reseal The shoulders of the main runway have degraded over time 225 Completed March 2016 and now require resealing. CSCD Civil Defence - Communication Equipment Report produced for ECan on regional Purchase of radio equipment for increasing 1 VHF radio network futures has communications between field operatives, welfare centres recommended DMR standard, which is staff and Area HQs during Civil Defence emergencies 8 Not started what we have been purchasing for the June 2016 last 3 years. We are well placed to continue our upgrading annually with this in mind. CSRF2 Rural Fire Equipment All equipment has been purchased. All Purchase of radio equipment and other equipment (e.g. 18 Completed equipment is now operational. generators and hoses) to support the response to the District’s Volunteer Rural Fire teams. CSH1 Social Housing – Shower Upgrades Project to upgrade social housing units in Council’s care to 142 In progress 80% complete 30 June 2016 have appropriate bathroom facilities. The project will be completed in 2015/16.
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Budget Status Summary of Progress Expected (000’s) Completion CSH2 Social Housing – Refurbishment 66% complete The ongoing refurbishment of the Council’s social housing units to ensure they remain fit for purpose by replacing Two blocks of flats in Huffey Street, ovens, upgrading bathrooms and converting bedsits to Geraldine have had new switchboards units. installed. 5 back porches have been installed in Princes Street and 4 new 90 In progress back doors. 30 June 2016
14 new ovens have been installed as part of our ongoing programme.
Refurbishment of several vacant flats has also been undertaken. CSH3 Social Housing – Heat Pumps As part of a two year programme heat Council has allocated funding for upgrading the heating pumps are being installed in units that 30 November 92.5 Completed system in some Council owned units with heat pumps. have skillion roofs where we cannot 2015 economically install new insulation.
Timaru District Council Council Meeting #989655 41 10 May 2016
GROUP: DISTRICT PLANNING & REGULATORY SERVICES Progress against the planned work programme to 31 March 2016 and performance measures is summarised below.
HIGHLIGHTS Building Control The Building Unit have recently completed a two yearly three day accreditation audit with 100% clear results. No Corrective Actions Requests (CAR’s) received. District Planning TDC and joint Canterbury wide submission made on the Resource Legislation Amendment Bill. Town Centre workshop complete. Stakeholder consultation commenced. Stage 1 (scoping phase) of District Plan Review complete. Stage 2 (issues and options) commenced. Initial draft of District growth strategy complete. External and internal peer review complete. Environmental Health The Local Alcohol Policy came into force on 24 March 2016, with the exception of one way door policy and maximum trading hours. One way door policy and maximum trading hours come into force on 7 June 2016. Food Act 2014 came into force on 1 March 2016 and puts into place a new regime for the registration, administration, monitoring and enforcement of food hygiene on food premises. The Act will be fully implemented in 2019, with a 3 year transition period built in to the implementation. The TDC is keeping abreast of the changes and is making the required changes in a planned and timely fashion.
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DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 ACTIVITY: BUILDING CONTROL Perform Retain accreditation as a An IANZ special assessment Associated audit The biannual Audit Target No corrective actions statutory Building Consent was carried out in September processes ensure IANZ audit is completed achieved identified as a result of the functions as a Authority 2014 with two minor corrective accreditation status is due in with 100% audit. regulator actions that have been satisfied. retained February results. under key The Building Unit accreditation 2016 legislation has been retained until the next audit due in February 2016. Deliver timely, Building Consent 98% (2013/14: 96%) of the 1281 100% Building 99.6% 100% On target 301 building consents were efficient processing within Building Consents were granted consents granted granted during the Jan- processing of statutory timeframes and & issued within the 20 working within 20 working March quarter consents and average processing time day statutory timeframe. days related Reasons for consents not being requirements processed within statutory timeframes were due to a combination of study time required for staff training and an external contractor’s poor performance.
The average processing time Average Building Average Average On target was 12.5 days (2013/14: 12.00 consents processing processing processing days). time reduces time was time was 7.9 11.75 days days Provide Customer satisfaction The Building Unit conducted a ≥ 74% customers 88.57% Target A further survey is planned useful, timely levels satisfaction survey from October satisfied with building customer achieved for June/July 2016 and consistent to December 2014 – Over 300 services satisfaction advice and surveys were sent out to education on consent applicants and other building, randomly selected customers planning and with only 31 responses. 90.33% regulatory satisfaction was reported. enquiries (2013/14: 45.71%).
Timaru District Council Council Meeting #989655 43 10 May 2016
DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 Maintain an Maintain an up-to-date There were no policies targeted Review policies as No policies EQPB policy The outcome of this up-to-date and and responsive regulatory for review during 2014/15. dictated by Policy Review due for is currently parliamentary process will responsive policy environment However, work was completed Work Programme and review receiving its affect the Council’s own regulatory on: legislation second policy – which is likely to policy Earthquake - Prone, reading in be rescinded as the environment Dangerous and Insanitary parliament national policy will take Buildings Policy (EQPB) with the precedence The Council was part of a outcome combined submission with a expected in group of southern Councils April 2016. regarding the proposed new policy. The review process has been completed and we are now awaiting the final parliamentary decision. Local Approved Products Policy (LAPP) Completed development and consultation on the LAPP, a policy that Council’s may develop under the Psychoactive Substances Act 2013, which covers where retail outlets for psychoactive substances (legal highs) can be located. Local Alcohol Policy (LAP) The joint Local Alcohol Policy has been developed to provisional stage. Appellants to the policy agreed to a minor change to element 3.2.2 relating to the proximity of premises in a “Business Zone” to sensitive sites. Councils have adopted the amended policy and it is currently in a final
Timaru District Council Council Meeting #989655 44 10 May 2016
DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 period of consultation (for appellants only). It is hoped to have the LAP implemented by Christmas 2015, providing there are no further appeals. Public buildings comply 24 out of the targeted 37 100% of non-compliant 0 out of the YTD 3 of the Under Only 3 audits were carried with public building buildings have been audited this public buildings identified targeted 37 targeted 37 target out due to high building regulations1 financial year with 100% by the audit have had buildings buildings consent workloads taking compliance. corrective action taken have been were audited precedence. audited for 33% were The targeted number of audits is this period. compliant at Corrective actions are determined by how many final the time of followed up until inspections on public buildings inspection compliance is achieved. are carried out through the building consent process. Swimming Pools comply 72 of the targeted 91 swimming 100% of non-compliant 32 of the YTD = 35 of Under Audits are behind target with swimming pool pools have been audited this swimming pools identified targeted 90 the targeted target due to high building regulations2 financial year. 70% of the by the audit have had swimming 90 swimming consent workloads taking audited pools were compliant at corrective action taken pools have pools have precedence. the time of inspection. been audited been for this audited. Corrective actions are followed period. Corrective actions are up in all instances until followed up until compliance is achieved. 72% of the 66% of the compliance is achieved. audited audited Follow up inspections to achieve pools were pools were compliance have been the compliant at compliant at priority rather than auditing 10% the time of the time of of the Council’s pool register. inspection. inspection. Investigate Respond in a timely Routine Complaints 100% routine 3 Data not 2 routine Target and respond fashion to complaints All routine complaints received complaints responded available complaints achieved to public were responded to within 20 to within 20 working received and complaints working days days were
responded to Urgent Complaints 100% urgent complaints responded within the Urgent complaints received required were responded to within 5 to within 5 working days timeframe.
Timaru District Council Council Meeting #989655 45 10 May 2016
DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 working days No urgent or emergency 4 100% emergency Emergency Complaints complaints responded complaints All emergency complaints to within 2 hours received received were responded to within 2 hours. Notes: 1 Measured from an audit of 5% of public buildings conducted during the year. Buildings non-compliant are followed up by the Building Unit to ensure compliance is achieved. 2 Measured from an audit of 10% of swimming pools conducted during the year. Swimming Pools non-compliant are followed up by the Building Unit to ensure compliance is achieved 3 Response refers to contact with the complainant and not necessarily a resolution to the issue 4 Emergency complaints refer to situations where physical danger exists to people
Timaru District Council Council Meeting #989655 46 10 May 2016
DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 ACTIVITY: DISTRICT PLANNING Deliver timely, Resource Consent 100% of the 238 resource 100% processed 100% 100% On target Data reporting issues due efficient Processing within consents were processed within within 20 working days to changes in Ministry processing of statutory timeframes and the 20 day statutory timeframe (non-notified) or 70 reporting requirements consents and average processing time (non-notified) and 70 working working days (notified) meant error in data related days (notified). This is the first 90% of resource 90% 60% Under reported in first quarter. requirements known time that full compliance consents processed target This should have been has been achieved. within 80% of the 59% prescribed time Average processing 14.1 days 14.6 days On target There has been a slight Average processing time was time reduces increase in processing time 15.7 days (2013/14: 14.75 YTD, but this still remains days). less than last year
All Resource Consent New for 2015/16 Successful objections 3 partly No On target decisions, reports and and appeals limited to successful successful other written material are less than 3 per year objections objections or robust and defensible appeals in this period Provide Customer satisfaction The District Planning Unit has a ≥ 60% customers 90% of 91% of On target District Planning Unit useful, timely levels 100% customer satisfaction satisfied with district customers customers customer survey and consistent result, however only 6 planning services satisfied with satisfied with advice and respondents have completed the customer customer education on survey to date. service of service of building, Planning unit Planning unit planning and The next Council wide regulatory community survey is scheduled enquiries for 2015/16. Maintain and Maintain up to date Refer to Building section for Review policies as 1 policy No further On target Road naming policy up to date and knowledge of legislation 2014/15 result. dictated by Policy Review review policies reviewed. Bond policy responsive and regularly review Work programme and completed scheduled review started first quarter regulatory policy legislation 1 review for review policy underway this quarter environment
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DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 1 Investigate Response time to Routine Complaints 100% routine 100% 100% On target and respond complaints All routine complaints received complaints responded achieved achieved to public were responded to within 20 to within 10 working complaints working days days Urgent Complaints 100% urgent 100% 100% All Urgent complaints received complaints responded achieved achieved were responded to within 5 to within 3 working working days days 100% 100% Emergency Complaints2 100% emergency achieved achieved All emergency complaints complaints responded received were responded to to within 2 hours within 2 hours. Compliance of Resource 100% of resource consents 100% of the consents No data 100% Target Consents with conditions monitored complied with the monitored within 3 currently achieved issued conditions of consent. months of the consent available being given effect to 1 Response refers to contact with the complainant, not necessarily resolution of the issue 2 Emergency complaints refer to situations where physical danger exists to people ACTIVITY: ENVIRONMENTAL HEALTH Perform Retain accreditation as a Accreditation is not currently a Associated audit Council As for first Target From 1 March 2016, statutory Food Registration requirement of food safety processes ensure Council role, functions and 1 performs its quarter achieved functions as a Authority legislation, but is to be accreditation status is statutory duties are defined under regulator implemented through the retained functions via the Food Act 2014. Council under key regulations for the Food Act its contract will achieve this by legislation 2014. with Food contracting out to Food and and Health Health Standards Ltd, who Proposed regulations for the Standards will satisfy the Food Act 2014 highlight that Ltd. requirements of the Local Authorities will require a legislation on behalf of Quality Management System to Council. be implemented by March 2016.
Should Council decide to pursue verification
Timaru District Council Council Meeting #989655 48 10 May 2016
DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 activities in relation to custom Food Control Plans then, as a recognised agency, accreditation to ISO/IEC 17020 Type A inspection body, would be required.
Should Council decide to pursue verification activities in relation to National Programmes, then a Quality Management System will be required.
A Quality Management System is currently being developed. Provide Customer satisfaction No result reported ≥ 80% customers Survey due Data reported annually useful, timely levels satisfied with June 2016 and consistent environmental health advice and services education on building, planning and regulatory enquiries Maintain an Maintain an up-to-date Refer to Building section for Review policies as 1 new policy No further On target LAP was adopted on 21 up-to-date and and responsive 2014/15 result. dictated by Policy Review adopted Council Dec ember 2015 and responsive regulatory policy Work Programme and (LAP) polices became operative on 24 regulatory environment legislation scheduled March 2016. policy for review. Initiated planning for social environment 1 policy Consultation impact review as part of review on the Food Gambling Policy review underway Act 2014 due late 2016. (Gambling fees and New Fees and Charges as policy) charges per the Food Act 2014 being
Timaru District Council Council Meeting #989655 49 10 May 2016
DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 prepared. come into force on 1 July 2016. Register Percentage of known 98.8% of known dogs were ≥ 95% known dogs 98.6% 98.7% On target Of the 8,933 known dogs, known dogs dogs in District registered registered. Of the 8,952 known registered in registration 113 are not currently dogs, 77 are unregistered year registered. (2013/14: 93.2%) A good result for dog registrations again this year, due to a concerted effort by staff to chase up owners who were late in registering their dogs. Ensure food Carry out audits and/or 84% (2013/14: 80%) of food Food Premises Both the inspection of food and liquor inspections of registered premises on a Food Control ≥80% of premises on 51% YTD = 73% On target premises (by Council premises food premises (those Plan were audited and FCPs have undergone (60 of 117 (119 of 164 contractors Food and inspected are premises under a Food compliant. This covers audit. premises) premises) Health Standards Ltd) and safe and Control Plan (FCP) and Mackenzie, Waimate and liquor premises by Council comply with those not under a FCP), Timaru districts. ≥ 80% of premises not 10% YTD = 21% Under staff are tracking well for rules bylaws premises, health on FCPs have been target the time of year. premises and liquor Audits of premises not on a inspected Compliance during these premises Food Control Plan did not meet ≥ 80% of health Data not yet YTD = 19% inspections has been at a the target due to ongoing staff regulated premises available high level. changes. Results are and Bylaw regulated 65 of 303 premises without unavailable. premises have been a FCP have undergone inspected. 100% audit. 3 were non- 100% 100% of non- compliance compliant in the first compliance compliant premises quarter (all bakeries not on found above a FCP) and none in the subsequently second quarter. 100% of complaint those non-compliant were subsequently compliant
23 of 122 Registered
Health premises (non-food)
have been inspected to
date
Timaru District Council Council Meeting #989655 50 10 May 2016
DISTRICT PLANNING & REGULATORY SERVICES – LEVELS OF SERVICE Level of Performance Result 2014/15 Target To To Status Comments Service Measure 2015/16 December March 31 2015 31 2016 56% of liquor establishments 95% of liquor 100% 100% On target 83 premises monitored to were monitored and found to be establishments compliance compliance date compliant. monitored annually are compliant The number of licensing inspections able to be carried out was less than required due to staffing levels.
2 Investigate Response time to Routine Complaints 100% routine 100% 100% On target Of the 682 CRM’s received and respond complaints All routine complaints received complaints responded by the unit, all were to public were responded to within 20 to within 20 working attended to within the complaints working days days required response times. Urgent Complaints 100% urgent 100% 100% The total number included 100 Bylaws, 1 Food, 15 Urgent complaints received complaints responded were responded to within 5 to within 5 working Health Miscellaneous,
working days days 1 Insanitary Housing, 100% emergency3 521 Noise and 44 Other. Emergency Complaints Many other more minor All emergency complaints complaints responded 100% 100% to within 2 hours issues were dealt with received were responded to outside of the CRM within 2 hours. system. 1 Becoming a Food Registration Authority is a provision of the Food Bill, currently before Parliament 2 Response refers to contact with the complainant, not necessarily resolution of the issue 3 Emergency complaints refer to situations where physical danger exists to people
Timaru District Council Council Meeting #989655 51 10 May 2016
DISTRICT PLANNING & REGULATORY SERVICES - CAPITAL WORKS (July 2015 – June 2016)
District Planning Budget Status Summary of Expected (000’s) Progress Completion DP1 District Plan Review Initial stage A major overhaul and review of the Timaru District Council District Plan. The 320 In progress nearing July 2022 review is prescribed to take place by legislation every 10 years and will take several years to complete. completion RS1 Animal Control - Signage 5 In progress June 2016 Replacement of dog control signage throughout the district
Timaru District Council Council Meeting #989655 52 10 May 2016
GROUP: RECREATION & LEISURE Progress against the planned work programme to 31 March 2016 and performance measures is summarised below.
HIGHLIGHTS
Cultural & Learning Facilities Art Gallery January School Holidays were a success with over 500 children taking part in our holiday activities. Nigel Brown Floor Talk – 104 visitors attending, with 8 local high schools made special visits to the Nigel Brown show. During March the Gallery’s touring Nigel Brown show was sent to its first venue - MTG in the Hawkes Bay Dual exhibition Hope and Connections exhibition by Debbie Templeton-Page and Cindy King, and Hybrids by Clarissa Lim. 116 visitors attended Clarissa’s floor talk. Public Programme event during March when the SC Pottery Group hired the gallery for a presentation by Australian Potter Janet De Boos. Halls and Theatres Pleasant Point Hall replacement roof installed.
Timaru District Council Council Meeting #989655 53 10 May 2016
Libraries The Youth Services Conference, Leap in2 Our Future was a huge success. The Timaru, Temuka and Geraldine team had over 80 people attend the two day conference and workshops. The January holiday programme was a big success across the three libraries. The highlight was our guest performer Liz Weir, Puppeteer, who performed at each library for our communities. The Library has a monthly column in the South Canterbury Herald, a good marketing tool for the library. The Eniwa Sister City Library sent us their children’s artworks and stories. The artworks are displayed in the children’s library. The outreach programme continues to develop and staff have been speaking/presenting to community groups.
Museum Extremely busy summer holiday period with above-target visitor figures. Setup of new offsite store completed and items moving in. Ongoing work for major exhibition upgrade
Parks and Recreation Replacement playground equipment and under surfacing has been completed at Aynsley Street, Dunkirk Street and Tweedy Park. ISSUES
Halls and Theatres Washdyke Stadium multiple leaks in -8 degree frost has a significant effect on the budget. Museum Lift operation difficulties. Parks, Recreation Remedial work required to surface of Aorangi Park courts Swimming Pools Compressor issue at CBay with electrics blowing due to surge
Timaru District Council Council Meeting #989655 54 10 May 2016
RECREATION & LEISURE – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 ACTIVITY: ART GALLERY Recreation and Visitors to the Art Gallery There were 23,100 visitors to ≥21,000 11,847 YTD 14,668 On target Walk ins: 13,094 leisure facilities, the art gallery (2013/14: 21,632). per year including including Outreach: 1,574 programmes This includes 4036 outreach outreach outreach and materials visits to school and community visits visits are accessible groups. to district residents, schools and visitors Online users - Art Gallery New measure 2015/16 Number of online users Gallery has Gallery Measure counts online increases annually 346 page Facebook education, loan and likes page 382 reproduction requests. . Facebook likes Education Education requests requests 15 Collection items loaned 1 School visits to Art Gallery New measure 2015/16 ≥50 school visits 31 YTD = 40 On target 23 school visits in August during Artarama Provide high Overall satisfaction with Not surveyed in 2014/15 ≥ 80% of residents are Survey due Data quality facilities satisfied June 2016 reported experience at annually the district Visitors and User Not surveyed in 2014/15 ≥90% of visitors/users Survey due Data recreation & satisfaction levels are satisfied June 2016 reported leisure facilities annually
Timaru District Council Council Meeting #989655 55 10 May 2016
ACTIVITY: ART GALLERY Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Recreation and Provide holiday 4 holiday programmes were held Provide4 holiday 3 YTD 3 On target One holiday programme at the art gallery. leisure facilities programmes programmes programmes programmes held each school holiday provide regular held held period. and varied exhibitions and community Annual exhibitions 19 exhibitions were held during ≥16 exhibitions 9 4 during Jan- On target programmes to the year March support YTD = 13 community wellbeing Recreation and Facilities meet legislative Building Warrant of Fitness, fire Building Warrant of Current Current On target leisure facilities safety requirements regulations and licence Fitness (WOF), fire are safe, fit for requirements are current regulations and licence purpose and requirements are current. well Annual maintenance Capital and maintenance work 100% maintenance and Underway Underway On target maintained programme included verandah work programme refurbishment, roof repairs and achieved within budget repainting in the main gallery and timeframes area.
Collections of Cataloguing and re- 3 new acquisitions have been All new acquisitions are 9 new works YTD 19 new On target 1028 collection items have local heritage cataloguing of new catalogued and 3 art works were catalogued, 50 collection have been acquisitions been photographed YTD.. and art acquisitions and existing photographed for reproduction. works are re-catalogued catalogued have been This is working towards the objects, collection works at the Art annually into the catalogued collection to be available records and Gallery collection. into the on line. information 433 works collection. Of the 10 new works this preserved for have been quarter 6 were and available photographe bequests/gifts and 4 were to the d purchased community and visitors Preservation of artworks at New target for 2015/16. ≥3 art works conserved 2 art works YTD = 2 On target No works have been
the art gallery through budgeted funding have been conserved between Jan – 2014/15 result 95% of and from funding from conserved March however 15 works collections are held in Friends of the Aigantighe have been evaluated for acceptable temperature and annually conservation. humidity conditions.
Timaru District Council Council Meeting #989655 56 10 May 2016
ACTIVITY: HALLS & THEATRES Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Recreation and Facilities meet legislative Planned maintenance was 100% maintenance and Underway Underway On target Foyer and toilets painted at leisure facilities safety requirements completed including carpet capital work programme Community Lounge, are safe, fit for renewal and new oven achieved within budget Caroline Bay. purpose and installation at the Caroline Bay and timeframe well lounge and ongoing renewal of maintained Theatre Royal internal lighting. The replacement of seating at the Theatre Royal has been deferred to 2016/17. Building Warrant of Fitness, fire Building WOF, fire Current Current On target regulations and licence regulations and licence requirements are current for all requirements are current. facilities. ACTIVITY: LIBRARIES Recreation and Library visits per capita per New measure ≥12.3 visits per capita 3.7 visits 5.5 visits Under Target requires review leisure year annually target facilities, programmes and materials are accessible to district residents, schools and visitors
Timaru District Council Council Meeting #989655 57 10 May 2016
ACTIVITY: LIBRARIES Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Library issues of materials There were 614,158 issues ≥690,000 issues per 313,487 471,446 On target per year during the year against a three year issues issues year average of 706,405. Lower issues is a continuing trend and probably due to a combination of the following: Changing use patterns which shows increasing use of the libraries digital resources Improvements to library services through changes to computer systems such as users being informed on issue whether or not they have borrowed a book previously. Similar patterns are being experienced in other similar libraries. Aotearoa People’s Network There were 92,945 APNK ≥103,000 sessions per 41,681 66,398 Under sessions Kaharoa (APNK) Wifi year sessions sessions target library sessions per year Stock turnover at Libraries Stock turnover was 3.36 ≥4 average issues per 1.7 issues 2.73 issues Under per year (2013/14: 3.07). This is close to item per year per item per item target the average of 4.4 expected for Level 2 libraries. The turnover has been impacted by the deselection project and ongoing collection refreshment. Provide a high Overall satisfaction with Not surveyed in 2014/15 ≥ 91% of residents are Survey due Data quality visitor facilities satisfied June 2016 reported or user annually experience at district facilities Visitors and User Not surveyed in 2014/15 ≥ 97% of users are Survey due Data satisfaction satisfied June 2016 reported annually
Timaru District Council Council Meeting #989655 58 10 May 2016
ACTIVITY: LIBRARIES Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Recreation and Provide holiday 4 holiday programmes were held Provide 4 holiday 2 YTD = 5 On target leisure facilities programmes at the library during the year. programmes programmes programmes provide regular and varied exhibitions and community programmes to support community wellbeing Online database ‘hits’ at New measure 2015/16 ≥59,000 hits per year Database Database On target district libraries hits: 7,458 hits: 10,517
Website hits: Website hits: 51,913 77, 692 Recreation and Facilities meet legislative Building Warrant of Fitness, fire Building Warrant of Current Current On target leisure facilities safety requirements regulations and licence Fitness (WOF), fire are safe, fit for requirements are current regulations and licence purpose and requirements are current. well maintained Annual maintenance Projects are on target, and 100% maintenance and Underway Underway On target programme at Library included ongoing purchase of capital work programme books and materials, and achieved within budget preparation for replacement of and timeframe security systems at all district libraries.
Timaru District Council Council Meeting #989655 59 10 May 2016
ACTIVITY: MUSEUM Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Recreation and Users per year at Museum There were 17,356 visitors to ≥23,000 users 10,130 YTD = On target leisure the museum (2013/14: 19,261). (incl school student 17,433 facilities, users) programmes There were 3,630 (2013/14: and materials 4,054) off-site users of the are accessible museum, mainly school classes. to district residents, schools and visitors School student users at New measure 2015/16 ≥4,000 users 2,930 4,856 Target Museum achieved Online users to Museum New measure 2015/16 Number of online users 184 direct YTD= 356 New measure increases annually service service users, 798 users, 937 Facebook Facebook page likes likes Provide a high Overall satisfaction with Not surveyed in 2014/15 ≥ 80% of residents are Survey due Data quality visitor facilities satisfied June 2016 reported or user annually experience at district facilities Visitors and User Not surveyed in 2014/15 ≥ 95% of visitors are Survey due Data satisfaction satisfied June 2016 reported annually Recreation and Provide holiday 4 holiday programmes were held Provide 4 holiday 2 holiday YTD = 3 On target leisure facilities programmes at the museum. programmes programmes holiday provide regular programmes and varied exhibitions and community programmes to support community wellbeing
Timaru District Council Council Meeting #989655 60 10 May 2016
ACTIVITY: MUSEUM Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Presentations and New measure 2015/16 ≥5 presentations, 50 Underway YTD = 4 On target published information external articles, 500 presentation items added to s carried out, collections online 42 external webpage and 30 articles Facebook posts written, 389 items added to collections online webpage, 70+ Face Book posts Annual exhibitions 5 exhibitions were held during 3-4 exhibitions per year 4 exhibitions YTD = 5 On target the year to date exhibitions Recreation and Facilities meet legislative Building Warrant of Fitness, fire Building Warrant of Current Current On target leisure facilities safety requirements regulations and licence Fitness (WOF), fire are safe, fit for requirements are current regulations and licence purpose and requirements are current. well maintained Annual maintenance Capital and maintenance work 100% maintenance and Underway Underway On target programme at Museum included planning for the work programme upgrading of exhibition areas achieved within budget including the mezzanine floor and timeframes and the replacement of flooring. Replacement equipment and furniture has been purchased. Collections of Acquisitions to museum There were 173 new museum Targeted acquisitions are 87 separate YTD = 111 So far 140 separate items local heritage acquisitions during the year. made in alignment with acquisitions acquisitions have been catalogued from and art (new wording for target) the Museum Collection to date the acquisitions in this objects, Policy period. Final figure likely to records and be several hundred information separate items preserved for and available to the community and visitors
Timaru District Council Council Meeting #989655 61 10 May 2016
ACTIVITY: MUSEUM Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 % of collection items held 95% of collections are held in ≥90 of collection held in Underway Underway On target in acceptable conditions at acceptable temperature and acceptable conditions Museum humidity conditions % of collection items New measure 2015/16 ≥85 of collection Underway Underway On target documented to acceptable documented standards at the Museum Develop and % of long term displays New measure 2015/16 ≥5% long term displays Underway Underway On target maintain modified at the Museum modified Recreation and Leisure facilities to meet future expectations and demand ACTIVITY: PARKS, RECREATION & SWIMMING POOLS Provide a high Overall satisfaction with No survey 2014/15 ≥ 90% resident Survey due quality visitor facilities satisfaction with parks June 2016 or user and recreation experience at ≥ 80% resident district facilities satisfaction with swimming pools Visitors and User No survey 2014/15 ≥ 92% visitor Survey due Visitor/User survey at satisfaction satisfaction with parks June 2016 CBay - 82% satisfaction and recreation with pools and 84% with ≥ 75% resident overall facilities satisfaction with swimming pools Recreation and Learn to Swim lessons and 23,000 individual Learn to ≥ 20,000 Learn to Over 12,000 Over 20,000 On target leisure facilities Aqua Fitness classes Swim lessons were provided Swim lessons annually swim swim provide regular during the year, Plus 15000 ≥300 aqua fitness lessons lessons and varied Swim4life lessons classes annually completed completed exhibitions and Target exceeded with Over 170 Over 250 On target community number of classes aqua classes aqua classes programmes to increasing to 6 per week completed completed support community wellbeing
Timaru District Council Council Meeting #989655 62 10 May 2016
ACTIVITY: PARKS, RECREATION & SWIMMING POOLS Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Recreation and Facilities meet legislative Building Warrant of Building Warrant of CBAY Current Achieved leisure facilities safety requirements Fitness, fire regulations Fitness (WOF), fire Building are safe, fit for (swimming pools) and licence requirements regulations and licence WoF re- purpose and are current requirements are current. issued Oct well 2015 maintained Pool Safe certification PoolSafe Achieved On target Pool Safe Certification retained – 3 yearly certification achieved March 2016 reviews and annual spot due Feb 16 audits Maintenance and Capital Parks - Majority of planned work 100% maintenance and Parks Parks On target Parks Work programmes was completed. Delays in some capital work programme Underway Underway All work either planned or achieved projects is summarised under achieved within budget proceeding Variations. and timeframe
Swimming Pools – Maintenance Pools Pools Under Pools budget for CBay Outdoor Pool Maintenance Underway target New heating plant for was overspent due to the extra budget for Geraldine pool delayed costs incurred in getting the pool CBay until 16/17 year operational for summer outdoor overspent. Sportsfield grass lengths There was 95% compliance with 95% compliance with Achieved Achieved On target Little growth with dry maintained with specified contract conditions for grass contract standards conditions conditions lengths
Closure of playgrounds There was 1 item of playground No closures of 0 closures 0 closures On target due to safety risks1 equipment closed for 2 days playground equipment until it was repaired. due to safety issues Develop & Parks hectares per 1,000 11.6ha of publicly available 12.5 hectares parks per 11.6 11.6 Under maintain district residents parks hectares per 1,000 1,000 district residents hectares per hectares per target facilities to population is available in the 1,000 1,000 meet future district. There have been no residents residents expectations additions during this financial and demand year.
Timaru District Council Council Meeting #989655 63 10 May 2016
ACTIVITY: PARKS, RECREATION & SWIMMING POOLS Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Playgrounds per 1,000 5.3 playgrounds per 1,000 0.93 playgrounds per 0.98 0.98 On target 45 playgrounds children under 15 children under 15. 1,000 residents under 15 years of age Estimated 44,000 resident population Length of off-road walking New measure 2015/16 48km of off-road walking 51 km 51 km On target There are 51 km of off-road and biking tracks and biking tracks tracks at 31/12/2015 Trevor Griffiths Rose New measure 2015/16 1 Garden of National Achieved Achieved On target Trevor Griffiths Garden Garden and Timaru Significance and reassessed as Garden of Botanic Gardens retained 1 Garden of Significance National Significance (5 as Gardens of Significance Star). Timaru Botanic Gardens is also a Garden of National Significance 1 Other than for routine maintenance, vandalism or catastrophic events
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RECREATION & LEISURE - CAPITAL WORKS (July 2015– June 2016)
Budget Status Summary of Progress Expected (000’s) Completion RLAG Art Gallery - Sevicke-Jones Bequest Funding used for the purchase of art works Spent $510 to 1 0.6 Completed from the Sevicke-Jones bequest. August 2015 RLAG Art Gallery – Lattimore Bequest Funding used for the purchase of art works 2 2.2 In progress June 2016 from the Lattimore bequest. RLAG Art Gallery – Art Works Funding used for the purchase of art works 4 artworks purchased March / April remaining budget 3 6.2 In progress May 2016 from rates. to be spent May 2016. RLAG Art Gallery – House Lighting upgrade Upgrade of lighting in the main House to 5 40 In progress June 2016 improve user experience RLag6 Art Gallery - Equipment/Furniture Purchase of equipment and furniture for Art 12 In progress June 2016 Gallery. RLDL1 Libraries - Purchase of Books and Resources Funding used for the purchase of books In progress Purchasing of books and resources is tracking well. June 2016 and resources to ensure the district’s 350 libraries are able to deliver a high level of service to the community. RLDL2 Libraries - Dowling Bequest Funding provided by the Dowling bequest 3 In progress Purchasing of books and resources is tracking well. June 2016 for the purchase of Christian books. Libraries - MacKay Bequest RLDL3 Due to space considerations in art literature area, Funding provided by the MacKay bequest 7 In progress June 2016 for the purchase of art literature. spending will be under target for this year. RLDL4 Equipment/Furniture Purchase of equipment and furniture for 24 In progress Purchasing of materials is tracking well. June 2016 District libraries and service centres. Libraries – Security System RLDL8 June 2016 for Replacement (RFID) 96 In progress At tender stage and discussing options with vendors. first stage of Replacement of the security system at project district libraries.
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Budget Status Summary of Progress Expected (000’s) Completion RLDL1 Libraries - Timaru Library Roof The roof of the Timaru Library is DLA Architects have been contracted to undertake 0 160 In progress June 2016 approaching the end of its useful life and is the Scope of Works process. to be replaced. RLAM Museum – Exhibition Upgrades Upgrading of exhibition areas in the 1 30 In progress Planning and initial purchases completed. June 2016 Museum to ensure the continued delivery of a high level of service. RLAM Museum - Shelving/Map Units Funding for further shelving and map units 4 17.5 Not started to allow for the growing collection of large paper items at the museum. RLAM Museum - Theatre AV System Refurbishment of the museum theatre AV 5 20 Not started June 2016 system. RLAM Museum – Replace Dehumidifier/Heating/Flooring 6 Replace the museums dehumidifiers and heating system to ensure the right Flooring replacement in progress, dehumidifier 16 In progress June 2016 environment for storing the districts replacement deferred. heritage is maintained. Some flooring replacements are also planned for 2015/16. RLAM Museum - Office Furniture, Fittings and Equipment 7 1.5 In progress June 2016 The replacement of office furniture, fittings and equipment as required RLAM Museum - Off-Site Storage Development of an off-site storage area in 8 70 In progress Near completion June 2016 a suitable building to house Museum collection items. RLHT1 Halls & Theatres- Theatre Royal upgrades A review of the Theatre Royal facility is to Facility review occur in 2015/16. Funding has been 0 In progress 30 June 2016 included for seating replacement, curtains, battens and flying system upgrades. This is subject to the outcome of the review.
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Budget Status Summary of Progress Expected (000’s) Completion RLHT2 Halls & Theatres Theatre Royal – northside carpark and walkway upgrade Demolition of old shops at 126/128 Stafford Started Security Lighting Project on south side of Theatre. Street followed by carpark development on 10 Some LTU funding for this project as it comes under 30 June 2016 the north side for parking of trucks and also footpath lighting criteria. buses and cars for those attending shows. Also upgrade to walkway on south side of Theatre Royal including security lighting RLHT3 Halls & Theatres Theatre Royal – Foyer The design is sympathetic with the period of the theatre carpet 45 Completed and will handle the changing use of the foyer when hirers November 2015 Replacement of foyer carpet serve food here. RLHT4 Halls & Theatres Theatre Royal Renewals Renewals of stage lighting at the Theatre 7 Not started To be programmed. 30 June 2016 Royal as required, with the intention to slowly convert to LED stage lighting as bulbs fail RLHT5 Halls & Theatres Community Centre Upgrades Replacement roof has been installed. Repair work to 81.5 Completed 31 March 2016 The replacement of the Pleasant Point internal guttering was also undertaken. Community Hall roof. RLHT6 Halls & Theatres - Caroline Bay Hall The tiles on the Caroline Bay Hall have been treated and at Roof Renewal 0 this stage are in good condition and do not need replacing. Maintenance of Caroline Bay Hall roof. This situation will be monitored. RLHT7 Halls & Theatres Furniture and Equipment Replacements 6 new trestles ordered for Pleasant Point Hall and Replacement of furniture and equipment in 19 Started Washdyke Stadium. Chairs for Alpine Energy Stadium 30 June 2016 any community halls in the district as being finalised. required RLSP1 Swimming Pools -Geraldine Pool Prior to start of Renewals 180 Not started Will take place following end of Summer season 2016/17 summer Renewals of heating plant and equipment season at the Geraldine Pool. RLSP2 Swimming Pools - Temuka Pool Upgrade/Renewal Following consultation, the 33m Temuka 20 Not started Consultation to take place post Summer season June 16 swimming pool is proposed to be upgraded and refurbished. The bulk of the work will take place in 2018/19.
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Budget Status Summary of Progress Expected (000’s) Completion RLSP3 Swimming Pools - Caroline Bay Trust Aoraki Centre – Renewals Car park Construction of an additional carpark at completed. CBAY. Refurbishment of the 50m outdoor Additional Car park with 20 extra parks completed
pool is also planned, with heating/ filtration 398 December 2015. Consultants due in March 2016 for June 2016 Pool plant 46 years old and in need or outdoor pool refurbishment. Refurbishment replacement. Consultants will be engaged start pending in 2015/16 with work planned to take place in 2016/17. RLPR1 Parks and Recreation – Courts resurfacing Projects to resurface playing courts in the district. Project includes resurfacing of the User group is currently fundraising for their contribution to tennis/netball courts at Pleasant Point 389.6 Not Started the project and the start date is dependent on securing this June 2016 (former Pleasant Point High School site) in funding. 2015/16. Together with the Association of Pleasant Point Sports, the Council will develop these courts to provide a surface capable of supporting multiple sports. RLPR2 Parks and Recreation - Structures Contractor engaged and planning for start of bridge Replacement of retaining walls, bridges 55.3 Start pending upgrades including the redecking of the bridge at the June 2016 and minor structures in the district’s parks western end of Centennial Park. RLPR3 Parks and Recreation – Reseal programme Resurfacing of the hard surfaces in the 250 In progress 60% of park roads and paths reseals completed. June 2016 district’s parks, as they come to the end of their useful life. RLPR4 Parks and Recreation - Replace/Install new Playground Equipment & Under- surfacing Playground equipment renewed at Aynsley St, Dunkirk St Replacement of playground equipment and 55.4 Completed March 2016 and Tweedy Park. under-surfacing in the district’s and the installation of new equipment/under- surfacing RLPR5 Parks and Recreation – Furniture and Signs 29 In progress Progress is ongoing across numerous items June 2016 Replacement and installation of new park furniture and signage RLPR6 Parks and Recreation - Fences The majority of this is allocated to boundary fences as Replacement of fences in the district’s 15.5 Not started required by the Fencing Act. Work is completed as June 2016 parks. necessary.
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Budget Status Summary of Progress Expected (000’s) Completion RLPR7 Parks and Recreation – Services Replacement of parks services such as 19 Not started Contractor has been engaged June 2016 water mains, drains and culverts. RLPR8 Parks and Recreation – Rural Plantings Rural plantings at the district’s parks. 3.3 Not started This is seasonal and will be done in winter June 2016 RLPR9 Parks and Recreation – Temuka Domain Development The continuing re-development of the Work is progressing with the next stage - awaiting Temuka Domain. Capital expenditure 152.9 In progress June 2016 structural specifications for re-siting monuments. including roading, carparks, relocate monuments, planting, earthworks, aviary alterations, footpaths and signage RLPR1 Park and Recreation - Shared Urban 0 Tracks A major component is for a level crossing to be constructed 106 In progress June 2016 Implementation of the off-road walking and by Kiwirail. This is being priced now. biking strategy. RLPR1 Parks and Recreation - Walkway 1 Esplanade Enhancement Awaiting confirmation of access arrangements from 32.8 Not started June 2016 The redevelopment of walkways and neighbouring land. planting along esplanade strips. RLPR1 Parks and Recreation – Esplanade Budget exceeded with unexpected transfer of former Port 3 Reserves Acquisition 49.1 In progress land from Timaru District Holdings Limited ($76,000). This June 2016 has been funded from an additional dividend from TDHL.
Timaru District Council Council Meeting #989655 69 10 May 2016
GROUP: ROADING AND FOOTPATHS Progress against the planned work programme to 31 March 2016 and performance measures is summarised below.
HIGHLIGHTS Completion of the Factory Road bridge widening project. Significant reduction in crashes compared to the same period last year. International media interest in our road safety campaign of showing vehicle crash statistic maps in public toilets. Street light audit completed and determined a reduction in energy consumption resulting in significant cost savings.
ISSUES Nil to report
ROADING & FOOTPATHS – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Roads are Ratepayer satisfaction with New measure for 2015/16 ≥80% of ratepayers 91% Further On target Recent road user survey designed and value for money believe they get value survey results for period July to maintained to for money results will December 2015 show 91% community be reported of those surveyed believe expectations in June that they get value for money. Response to customer New measure for 2015/16 ≥70% of customer Data collection Data service requests service requests are systems being reported responded to within developed annually contract response through new timeframe contract. Roads are fit Timaru travel times on key The measured combined Timaru journey times Measurement Data for purpose transport routes morning peak time on key routes on key transport routes will be done in reported and provide for in June 2015 was 90.4 minutes are maintained at 2005 June 2016. annually comfortable (2014: 89.6). In 2005 it was +10% levels and efficient 87.6. travel The measured combined evening peak time on key routes in June 2015 was 92.0 minutes (2014: 91.8). In 2005 it was 87.8. Both results were marginally
Timaru District Council Council Meeting #989655 70 10 May 2016
ROADING & FOOTPATHS – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 higher than the previous year but we still met the target. Effect of roading No complaints were received. 10 or less complaints 0 0 On target No complaints have been maintenance and renewals per year about traffic received to date. work on travel times disruption due to maintenance and renewal works Road condition New measure for 2015/16 Average quality of ride 92% Further On target on sealed local road survey network: results will The average Smooth be reported Travel Exposure Index in June. on all district roads greater than 90% Resident satisfaction with Survey results for period July 75% residents are 74% Further Under Recent road user survey sealed and unsealed 2014 to June 2015 show 77% satisfied with survey target results for period July to maintenance (2013/14: 76%) of sealed road maintenance of results will December 2015 show 74% residents users believe the sealed roads be reported of sealed road residents roads are fit for purpose and in June. users believe the roads are well maintained. fit for purpose and well maintained
Recent road user survey Survey results for period July 75% residents are 62% Under target results for period July to 2014 to June 2015 show 68% satisfied with (2012/13: 71%) of unsealed December 2015 show 62% maintenance of of unsealed road residents road residents users believe the unsealed roads roads are fit for purpose and users believe the roads are fit for purpose and well well maintained. maintained The principal reason for increased dissatisfaction for unsealed roads was perceived insufficient grading and poor road surface.
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ROADING & FOOTPATHS – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 A summary of the 2014/15 key roading projects is included under the Key Achievements and Projects section, with the long term strategy for road maintenance detailed in the Transport Activity Management Plan. Resurfacing of road New measure 2015/16 4% of the sealed road To be Data network network is resurfaced measured in reported annually June 2016 annually Bridges are Percentage of two way Of 289 bridges, 52% (151) are 50% of bridges on all 94% 94% On target Currently we have 289 accessible to bridges on all primary two lane. primary collector and bridges. road users and collector and higher higher hierarchy roads are well hierarchy roads are two way There are 34 bridges on managed primary collector or higher hierarchy roads and 32 (94%) of these are two lane. Weight Restricted bridges Of 287 bridges, 5 have weight 95% of bridges are not 99% 99% On target Currently of the 289 restrictions. 98% of bridges are weight restricted bridges, 286 or 99% of not weight restricted. bridges are not weight restricted. Footpaths are Resident satisfaction with Survey results for period July 70% residents are 72% Further On target Recent road user survey safe, well footpaths 2014 to June 2015 show 73% satisfied with the survey results for period July to designed and satisfaction (2013/14: 68%) with smoothness, safety and results will December 2015 show 72% well the maintenance of footpaths. maintenance of the be reported satisfaction with the maintained While there has been an footpaths in June smoothness and safety of increase in satisfaction, results footpaths. are still below target. The dissatisfaction predominately relates to uneven surfaces due to tree roots. Change in footpath New measure 2015/16 75% of footpaths to be To be reported Data condition average or better in June 2016 reported condition annually.
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ROADING & FOOTPATHS – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Kms of footpaths For the period July 2014 - June 9km of footpaths 2.7 km of YTD = Under resurfaced 2015, 5km of footpaths were resurfaced annually footpaths 5.3km of target resurfaced. This is less than the resurfaced footpaths target. However the full budget resurfaced was spent, indicating increases in costs. Budgets have been increased for 2015/16 onwards. Traffic signals, Resident satisfaction with Survey results for period July 95% residents are 100% Further On target Recent road user survey road signage signage and road marking 2013 to June 2014 show 98% satisfied that road survey results for period July to and marking (2012/13: 98%) satisfaction with signage and marking is results will December 2015 show provide clear road signage helpful and effective be reported 100% satisfaction with road guidance in June signage Street and Resident satisfaction with Survey results for period July 95% residents are 94% Further Under Recent road user survey amenity street lighting 2014 to June 2015 show 92% satisfied that there is survey target results for period July to lighting (2012/13: 93%) of residents are sufficient street lighting results will December 2015 show 94% enables safe satisfied with street lighting. in urban areas be reported of residents are satisfied and efficient Results are slightly below target. in June with street lighting movement However, all street lighting currently meets the minimum NZ standards. Roading works Resident satisfaction with Survey results for period July 85% residents are 95% Further On target Recent road user survey and road overall safety of roads 2014 to June 2015 show 88% satisfied with the survey results for period July to safety satisfaction (2013/14: 86%) with overall safety level of results will December 2015 show 95% initiatives help the overall safety of roads. roads be reported satisfaction with the overall promote in June safety of roads. district road safety and awareness Road fatalities and serious New measure 2015/16 Number of fatalities and 1 fatal crash 1 fatal crash Previous year 5 fatal injury crashes serious injury crashes 17 injury 34 injury On target crashes, 41 injury crashes on the local road crashes from a crashes from from a total of 152 crashes. network is less than the total of 53 a total of 87 previous financial year crashes. crashes on an annual basis Previous year 4 fatal and 28 injury crashes
Timaru District Council Council Meeting #989655 73 10 May 2016
ROADING & FOOTPATHS – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Road safety awareness Survey results for period July 40% residents are 45% Further On target Recent road user survey 2014 to June 2015 show that aware of road safety survey results for period July to 31% (2013/14: 36%) of programmes or results will December 2015 show that residents were aware of road advertisements be reported 45% of residents were safety initiatives. in June aware of road safety initiatives. The Road Safety activity is focused on driver behaviour. Initiatives involve a significant amount of advertising and promotional material. Reduced funding from NZTA over the last two years has meant a reduction in road safety advertising material. Alternative advertising mediums such as social media are now being used. Carparks are Resident satisfaction with Survey results for period July 75%of residents are 75% Further On target Recent road user survey available, fit access to carparking 2014 to June 2015 show 79% satisfied that access to survey results for period July to for purpose satisfaction (2013/14: 75%) with Council provided results will December 2015 show 75% and easy to the availability of car parking. carparking is adequate be reported satisfaction with the access access Recent trends show a decrease in June to car parking. in satisfaction. Reasons for this are perceived lack of parking in the Timaru CBD, inadequate number of special car parks for elderly, disabled and those with young children. Resident satisfaction with New measure 2015/16 80% of residents are 87% Further On target Recent road user survey location, design and satisfied with the survey results for period July to maintenance of carparking location, design and results will December 2015 show 87% maintenance of be reported satisfaction with the carparking in June location, design and maintenance of car parking.
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ROADING & FOOTPATHS – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Timaru Parking activity is Parking fees were reviewed in Parking activity fees On target The parking fees were self-funding conjunction with the 2015/2025 are reviewed annually reviewed as part of the Long Term Plan and some and activity is self- 2016/17 Annual Plan charges were increased. funding process. Fees for the new Parking remains a self-funding year will be adopted when activity. the Annual Plan is adopted in June 2016. Sustainable User satisfaction with Survey results for 2015 are not 90% of users are Survey results Data transport public transport services yet available. satisfied with public will be reported options* are (ECan survey) transport services available in annually facilitated and June 2016 provided School Travel plans Plans are underway for 1 school travel plan 2 plans YTD = 3 On target The preparation of school developed Bluestone Primary, Highfield completed or reviewed underway plans travel plans for Highfield, Primary and Pleasant Point/ St annually underway Sacred Heart and Grantlea Joseph’s Primary schools were Downs primary schools are completed. Support in progressing implementation is continuing.
Community use of Survey results for period July 1. 80% residents 83% Further On target Results are from recent active/public Transport regularly walk 2014 to June 2015 show: survey road user survey modes 2. 30% residents results will 90% of residents regularly walk (2013/14: 90%) regularly cycle be reported 3. 15% residents use 26% Under 25% of residents regularly in June public transport target cycle (2013/14: 25%) 11.5% of residents use 6% public transport (2013/14: Under 17%) target *Sustainable transport options refers to walking opportunities (e.g. school travel plans), cycling opportunities (e.g. cycleways) and public transport
Timaru District Council Council Meeting #989655 75 10 May 2016
ROADING AND FOOTPATHS - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion RF1 Structural Bridge Replacements (subsidised) The replacement of bridges in the district, which are at the end of their design life. This includes Upgrading of bridges on Wisely and Hall Roads additional funding from 2016/17 for strengthening 600 In progress have been completed. The urgent renewal of June 2016 of rural bridges to provide capacity for full High Benvenue footbridge is programmed early 2016. Productivity Motor Vehicles (HPMV’s - vehicles up to 65 tonne) in conjunction with bridge renewals RF2 Pavement Rehabilitations (subsidised) Sections of Badham Road and Winchester- Reconstruction of roading in the district at the end Geraldine Road have been rehabilitated. Further of its design life to ensure maintenance costs are 1,200 In progress projects, Hally Terrace and Wilson Street, June 2016 reduced. contracts have been awarded and due to start early 2016. RF3 Minor Improvements Works General improvements to the roading network, The programme consists of a number of projects In progress June 2016 such as safety improvements, upgrades or new 805 that are progressing. cycle ways RF4 Kerb and Channelling Renewals Kerb and channel renewals have been completed Renewals of kerbing and channelling in the 950 in Talbot Street (Geraldine), Oxford Street In progress June 2016 district’s roading network. (Timaru). Hillview Crescent (Timaru) is
progressing with further projects being designed. RF5 New Kerb and Channelling Some new kerb and channel has been installed in New kerbing and channelling in the district’s 150 In progress Hally Terrace, Temuka as part of the road June 2016 roading network. upgrade. RF6 Chip Seal Renewals In progress Contract works are nearing completion. May 2016 Renewals of chip seal road surfaces in the district. 2,420 RF7 Asphalt Surface Renewals Complete March 2016 Renewals of asphalt road surfaces in the district. 500 RF8 Unsealed Road Metalling Renewals Renewals of road metal on unsealed roads across 500 In progress Work done as part of maintenance activities June 2016 the district. RF9 Intersection Upgrades/ Safety Improvements (subsidised) Safety improvements to intersections, which may Not started Possible projects currently being scoped. June 2016 include traffic signals, roundabouts or the 200 upgrading of intersections to improve traffic safety and flow.
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ROADING AND FOOTPATHS - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion RF10 District Footpath Improvements/Renewals (non-subsidised) Renewals of footpaths across the district, 1,036 In progress Contract works are progressing June 2016 including Geraldine, Temuka, Timaru, Pleasant Point and other rural townships. RF11 New District Footpaths (non-subsidised) New footpaths across the district, including In progress Contract works are progressing June 2016 Geraldine, Temuka, Timaru, Pleasant Point and 130 other rural townships. RF12 Signage Renewals Renewals of damaged, vandalised or stolen road In progress Work done as part of maintenance activities June 2016 signs and signage that has reached the end of its 110 useful life RF13 New Signs Provide new signs for the Timaru District roading 80 In progress Work done as part of maintenance activities June 2016 network. RF14 Traffic Light Renewals The replacement of district traffic lights at the end 30 In progress Work done as part of maintenance activities June 2016 of their useful life or when damaged RF15 Culvert Renewals Renewals of culverts in the districts roading 40 In progress Work done as part of maintenance activities June 2016 network. RF16 New Culverts In progress Work done as part of maintenance activities June 2016 New culverts in the district’s roading network. 90 RF17 Street Light and Lantern Renewals Replacement of street lights, bulbs and lanterns. Also included are subdivision contributions where In progress Work done as part of maintenance activities June 2016 required to enhance lighting or services provided 44 by the developers of new subdivisions, if the enhancement is for the public good. RF18 Streetlighting - LED Lantern replacements Active replacement of streetlights with LED In progress Work in Temuka is complete June 2016 lanterns allowing for lower maintenance and 130 energy costs. RF19 SealSeal Ex Extensionstensions Seal extension of unsealed roads according to 330 Not started No projects have been accepted to date. June 2016 Council policy.
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ROADING AND FOOTPATHS - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion RF20 SealSeal Widening Widening One major project, Orari Station Road is complete. Seal widening of roads across the district. 300 In progress Other smaller projects are programmed as part of June 2016 maintenance activities RF21 CBD Renewals A freshen up of all the CBD’s, including the Initial consultation with stakeholders, stage 1, is Not started March 2017 application of a new surface to the footpath tiles in 1,000 planned for mid-2016. the Timaru CBD. RF22 Security Cameras projects New security cameras to add to the current Timaru In progress Additional cameras for Geraldine are complete. April 2016 (18/19, (16/17) and Geraldine (2015/16-17/18) 12 CBD surveillance systems. RF23 Welcome signage upgrades Geraldine Community Board working on sign Upgrading to signage welcoming people to Timaru 5 In progress June 2016 (18/19, Geraldine (15/16-16/17, 24/25). format through community competition. RF24 District Welcome Signs Replacement From July Replacement of district entrance signage at sites 120 Not started Deferred to 2016/17 throughout the district 2016
RF25 Bus Shelters-Relocations Sites are being investigated in conjunction with Not started June 2016 The relocation of district bus shelters. 10 ECan and bus services operator. RF28 Washdyke Network Improvements Issues regarding stormwater treatment/disposal The project to improve the Washdyke roading December Not started for catchment needs to be resolved before design network continues, to better facilitate commercial 800 2016 can commence. activity in the development RF29 Factory Road Bridge Widening The Factory Road bridge widening is now The final phase in the project to widen the Factory 1,100 Complete March 2016 Road bridge to two lanes complete. RF30 Christmas Decorations replacement Replacement Christmas decorations for Timaru 2.5 Not started June 2016 (17/18, 18/19) and Geraldine 15/16-17/18). RF34 Office Equipment The replacement of specialist engineering 8 In progress June 2016 equipment in the Land Transport Unit.
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GROUP: SEWER Progress against the planned work programme to 31 March 2016 and performance measures is summarised below.
HIGHLIGHTS Pumps renewals in Harris Street Temuka completed, and Ashbury Park is underway.
ISSUES The one in seven year rain event on 19th January tested the new domestic Waste Water Treatment Plant. Some issues were identified especially with the screen which was damaged by gravel in the sewage. This was repaired by staff but the cost will be recovered from Downer.
SEWER – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Maintain Number of dry weather New wording for target 2015/16 1 or fewer recorded dry 0.4 0.94 On target 22,263 connections excellent overflows from the weather overflows per sewer network sewerage system 6 dry weather overflows in total 1,000 connections 21 dry weather overflows services due to silt build up in the mains.
Deliver sewer Compliance with Resource New wording for target 2015/16 No abatement notices, No issues No On target Odour was detected at the services Consent conditions infringement notices, abatement Geraldine and Temuka according to Refer to 2014/15 Annual Report enforcement orders and notices, ponds during an ECan required for previous years result convictions infringement compliance inspection. environmental notices, They required Timaru standards enforcement District Council to orders and undertake remedial action convictions as suggested by Beca. TDC was already acting to resolve the odour issues which are believed to have been caused by a week of hot weather, a week of cold weather and more hot water causing the pond temperatures to fluctuate.
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SEWER – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Provide Monitoring and reporting New performance measure Liaise with and monitor The 13 13 industries On target management on trade waste agreements 2015/16 13 major industries 6 identified have been of trade waste with industry times per year industries monitored at services have been least 4 times monitored 3 times each. Maintain Median attendance and New performance measure Median attendance Attendance= Attendance= On target excellent resolution times to 2015/16 time will be less than 1 0.7 hr 0.7 hr customer sewerage overflow faults in hour services # Resolution= Resolution= the network Median resolution time 5.9 hrs 4.6 hrs will be less than 8 hours
Total complaints received New format for measure for 10 or fewer complaints 2 complaints YTD 4 On target 22,263 connections about: 2015/16 received per 1,000 per 1000 complaints connections 1. Sewage odour connections per 1000 connections YTD 89 complaints 2. Sewerage system faults 3. Sewerage system blockages 4. The TDC response to sewerage system issues Sewer services user No survey 2014/15 ≥85% users are Survey due Data satisfaction levels satisfied with sewer June 2016 reported services where a annually service is provided Sewer services overall No survey 2014/15 ≥80% or greater of Survey due Data satisfaction levels District residents are June 2016 reported satisfied annually Deliver Customer satisfaction with No survey 2014/15 ≥85% or greater of Survey due Data affordable value for money of sewer users think sewer June 2016 reported sewer services services services are good annually value Operating cost of Achieved. Excluding corporate Actual operating cost of Reported On target combined sewer services overhead, depreciation and loan combined sewer annually
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SEWER – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 expenses, the revised budgeted services within budget total operating expenditure for sewer services was $1,946,100 and the actual expenditure was $1,876,000. #Attendance – Response time applies from the time the local authority receives notification to the time service personnel reach the site Resolution – Response time applies from the time the local authority receives notification to the time service personnel confirm resolution of the fault.
SEWER - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion SEW1 Drainage/Sewer-Small Mains Renewals Temuka Domain Avenue sewer main upgrade and Capital Upgrades – in progress. Currently in Detail Design Replacement of pipes and other sewer assets In progress Hewling Street sewer main renewal – In across the district as they reach the end of their progress. Currently in Detail Design useful life Projected Canada Street Sewer Rehabilitation Actual = complete. 2,185 1,200k` Minor sewer main renewal complete. June 2016
Kitchener Square, Church Street and Dunkirk YTD spend = Street sewer main renewal using trenchless 340k technology installation is still in progress.
Canada Street and Ansley Street Storage Overflow pipe – In progress. SEW2 Maintenance Generated Renewals In Progress Renewals generated as a result of planned Projected June 2016 maintenance to the sewer network 40 Actual = 70 YTD = 88 Model Analysis and Calibration SEW3 Temuka and Geraldine model calibration is in Wastewater network modelling and flow In progress June 2016 25 progress. monitoring for model calibration purposes SEW4 Bio Filters/Trunk Main Ventilation Investigation and implementation of strategies to 22 Not started Deferred to 2017. June 2017 ensure sewer trunk main ventilation
Timaru District Council Council Meeting #989655 81 10 May 2016
SEWER - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion Pump Renewals SEW5 In progress Renewal in Harris St, Temuka is completed. Renewal of pumps as they come to the end of June 2016 88 YTD = 33.7 Ashbury Park is underway. their useful life Data Capture Equipment Repairs SEW6 In progress Repair of sewer sampling and monitoring New sewer sampler purchased. June 2016 16 YTD = 12.5 equipment. SEW7 Mechanical Plant and equipment Telemetry renewals for Geraldine ponds have Renewals been purchased. Replacement of plant and equipment that has In progress New Knifegates for the industrial screens 50 June 2016 reached the end of its design life, including YTD = 48 have been purchased. Two have been electrical equipment, Programme Logic installed. Controllers (PLC) and telemetry. SEW8 Conveyor and Presses Upgrade Upgrading of the milliscreen plant conveyors and 70 Not started presses. SEW9 Inland Towns Ponds Screens and Aerators Renewals Not started Renewals of pond screens and aerators that have 90 reached the end of their useful life SEW10 Building and equipment renewals In progress Replaced pipework to stop leakage. Renewals at buildings and equipment associated June 2016 30 YTD = 21 Replaced hoist. with the sewer network SEW11 Talbot Street, Geraldine Siphon Upgrade Ground investigation in the Waihi River in Installation of a new siphon, in addition to the progress (Included in SEW1) In progress June 2016 existing one, to improve sewer network capacity 8 downstream to the Geraldine Pond. SEW12 Domestic Treatment In Progress Completion of the domestic wastewater treatment Security fences completed. June 2016 100 YTD = 115 plant upgrade in Aorangi Road Timaru SEW13 Sewer Reticulation Extensions to enable Blair Street Sewer main Extension – detail development (Urban Zone Only) In progress design in progress. June 2016 The extension of reticulation in Sewer networks to 900 YTD = 57 Brough’s Gully Infrastructure Plan in draft. enable residential development in urban areas.
Timaru District Council Council Meeting #989655 82 10 May 2016
GROUP: STORMWATER Progress against the planned work programme to 31 March 2016 and performance measures is summarised below:
HIGHLIGHTS Garden Gully, Whales Creek and Otipua stormwater catchment manhole survey has been completed. ISSUES Nil to report
STORMWATER – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Maintain Number of flooding events in New measure 2015/16 Zero flooding for events zero zero On target excellent the Timaru district* up to a one in 50 year stormwater return period network Number of habitable floors New measure 2015/16 Zero habitable floors zero zero On target services affected by flooding events in affected in events up to the Timaru district* one in 50 year return period per 1,000 connections Deliver Compliance with Resource New wording for target No abatement notices, No issues No issues On target stormwater Consent conditions for 2015/16 infringement notices, services discharge from stormwater Achieved. 1 inspection was not enforcement orders and according to systems carried out but a later convictions required inspection found no evidence environmental of erosion or scouring. standards Environment Canterbury inspected a bund construction and advised it was compliant. Deliver Operating cost of Achieved. Excluding corporate Actual operating cost of Reported On target affordable Stormwater services overhead, depreciation and stormwater services annually stormwater loan expenses, the budgeted within budget services total operating expenditure for stormwater services was $379,000 and the actual expenditure was $225,000.
Timaru District Council Council Meeting #989655 83 10 May 2016
STORMWATER – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Maintain Median response times to New measure 2015/16 Median time to attend a No flooding 0.38 hours On target 8 complaints – median time excellent attending a flooding event* flooding event will be events in this 0.38 hours customer less than one hour period service Total complaints received New measure 2015/16 10 or fewer per 1,000 0.18 1.36 On target Stormwater rated about performance of connected properties properties = 21,965 * stormwater system Complaints YTD= 30 17 complaints are related to the 19 January 2016 rain event which is 1 in 7yr 24hr return event Stormwater services user No survey 2014/15 ≥80% of users are Survey due Data satisfaction levels satisfied with June 2016 reported stormwater services annually where a service is provided Stormwater services overall No survey 2014/15 ≥75% of District Survey due Data satisfaction levels residents are satisfied June 2016 reported with stormwater annually services * Flooding event means an event where stormwater enters a habitable floor.
Timaru District Council Council Meeting #989655 84 10 May 2016
STORMWATER - CAPITAL WORKS (July 2015 – June 2016)
Budget Status Summary of Progress Expected (000’s) Completion ST1 Geraldine Stormwater Renewals In progress General renewals of minor culverts, sumps and Projected June 2016 soakpits in Geraldine. 15 Actual = 5 YTD = 1 ST2 Geraldine Stormwater Upgrades 2 new soakpits renewal in Connolly Street, December Upgrading of the Geraldine stormwater network, Geraldine had been completed. 2015 and other projects that will be identified in the In Progress Geraldine Stormwater Management Plan (SMP) Projected Retention Dam control system modifications in June 2016 75 Actual = 90 progress - to modify the pipe outlet at the YTD = 23 Geraldine dam to mitigate risk of Serpentine creek overflow into private properties in major rain events. Temuka Stormwater Renewals In Progress ST4 Nearing completion of stormwater renewal on General renewals of minor culverts, sumps and Projected June 2016 15.5 Domain Ave soakpits in Temuka. Actual = 15.5 ST5 Temuka Stormwater Capital Upgrades In Progress Swale construction and pipe renewal across Upgrading of the Temuka stormwater network, Projected Milford Clandeboye Road is in progress. June 2016 and other projects that will be identified in the 50 Actual = 75 Temuka SMP. YTD = 20 ST8 Timaru Stormwater Network and Minor In Progress Renewals Projected June 2016 General renewals of pipes, minor culverts, sumps 155 Actual = 155 and soak pits in Timaru. YTD = 12 Timaru Stormwater Capital Upgrades This is to provide contribution if any with any ST10 Not started Projects to improve stormwater network capacity collaboration project with LTU. Projected and flow quality. June 2016 25 Actual = 175 Rhodes Street Stormwater main Upgrade - YTD = 0 detailed design in progress. ST11 Timaru Stormwater Modelling Stormwater manhole survey for Waimataitai, Development of Stormwater Network Model in Garden Gully, Whales Creek and Otipua In Progress Timaru to improve the accuracy of stormwater catchment completed. June 2016 75 YTD = 13 analysis. Model Building for Garden Gully is in progress. ST12 Timaru - Number 1 Drain Upgrade Project has been deferred, awaiting for decisions Increasing the capacity of the stormwater drain to 200 Not started with ECan on potential stormwater improvements 2016/17 improve network flow and quality of discharge. in the Washdyke industrial area
Timaru District Council Council Meeting #989655 85 10 May 2016
Budget Status Summary of Progress Expected (000’s) Completion ST13 Rural Stormwater Renewals General renewals of stormwater reticulation, minor 15 Not started culverts, sumps and soak pits in rural locations. ST15 Stormwater Reticulation Extensions to enable development (Urban Zone Only) Washdyke Industrial Expansion Zone stormwater In Progress The extension of reticulation in Stormwater analysis in progress. 100 YTD = 31 networks to enable residential development in Timaru rainfall analysis complete urban areas.
Timaru District Council Council Meeting #989655 86 10 May 2016
GROUP: WASTE MINIMISATION Progress against the planned work programme to 31 March 2016 and performance measures is summarised below.
HIGHLIGHTS Geraldine Public Place Recycling in place
ISSUES Nil to report
WASTE MINIMISATION – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Waste Overall satisfaction with No survey 2014/15 ≤ 90% resident Survey due Data Minimisation waste minimisation services satisfaction with solid June 2016 reported facilities are waste services annually adequate and User satisfaction with waste available to the minimisation services ≤ 90% user satisfaction community, with solid waste including services provision of regular kerbside collection services to enable separation of waste for recycling and compost No adverse Compliance with Resource There was full compliance with Full compliance with Full On target effects on the Consent conditions resource consent conditions. resource consent compliance environment There were minor non- conditions1 from the compliances during the year, operation of which were resolved. waste minimisation services
Timaru District Council Council Meeting #989655 87 10 May 2016
WASTE MINIMISATION – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Waste is Recycling nett tonnages New format measure 2015/16 3,750 nett tonnes 1736 2525 Under diverted from diverted processed at the MRF target the landfill via Materials Recovery Facility (MRF) Waste is Organic nett tonnages New format measure 2015/16 14,500 nett tonnes 6702 10,802 On target diverted from diverted processed at the the landfill via Composting Facility the Compost Facility Waste is Recycling nett tonnages New format measure 2015/16 200 nett tonnes 153 251 On target diverted from diverted via recycling other diverted via recycling the landfill via than for MRF recyclables other than MRF resource recyclables recovery Waste is Number of transactions at the New measure 2015/16 17,500 transactions at Unable to 17,399 On target Data for quarter ended 31 diverted from re-use shop the Crow’s Nest re-use report March extrapolated from the landfill via shop April data re-use Waste is Material nett tonnages New measure 2015/16 800 nett tonnes diverted 111 150 Under Plant still in commissioning diverted from diverted at the Pyrolysis Facility target phase the landfill via Pyrolysis Facility Public Kerbside collection and New measure 2015/16 Distribution of 2,000 1250 1600 On target information general information is items of Kerbside and provided across a range of Collection information programmes media per year promote waste minimisation Distribution of 1,000 1500 1750 On target and items of general Waste appropriate Minimisation sorting of information per year waste
Timaru District Council Council Meeting #989655 88 10 May 2016
WASTE MINIMISATION – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Zero Waste event and 23 zero waste events were 52 or greater 26 businesses 40 On target business support, talks and supported during the year businesses supported supported businesses tours supported
26 businesses were supported 25 or greater events 12 events 21 events/ On target during the year supported supported
Results are under target this 52 talks and/or tours 37 talks & Under year due in part to staff being tours target diverted to other duties and less opportunities for events. Participants in modern cloth New measure 2015/16 40 participants per 36 56 On target nappy programme annum 1 excluding minor non-compliances as reported by ECan
WASTE MINIMISATION - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion WM1 Stage 2 Development In progress Consultation with SCMAC underway. 2017 Capping existing landfill cells. 12 Stockpiles of material are available. Use of stockpiles subject to Stage 1 cap civil design WM2 Stage 3 Development Not started This funding is to purchase capping materials 2017 Construction of new landfill cells, including 20 as available. No materials available yet. drainage. A new cell is planned for 2021/22 WM3 Drainage Completed Stage 1 of leachate recirculation project Drainage relating to pump replacements and completed with Stage 2 swale wetland leachate-system. established.
25 In progress Stage 2 stormwater improvements. 2016/17 Investigations have shown it is prudent for other work to progress before this project –to be deferred to 2017.
Timaru District Council Council Meeting #989655 89 10 May 2016
WASTE MINIMISATION - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion WM4 Landfill Gas System In progress Wells are installed, but analysis of monitoring June 2016 Funding for gas wells and reticulation extensions. and legislative requirements recommend Funding is also available for a flare station in installation of passive flare system does not 2017/18, to deal with the burn off of landfill gas to 30 progress. Future LFG management review will keep the development within the constraints of be undertaken in 2017 National Environmental Standards. WM7 Transfer Stations upgrades Completed Open top container on site March 2016 Funding for the upgrade and upkeep of equipment for the district’s transfer stations. 45 In progress MRF door maintenance April 2016
In progress Weighbridge software data analysis underway June 2016 WM8 Compost Site In progress Maturation pads quote in hand, progress June 2016 The creation of new maturation pads for compost subject to Stage 1 strategy. Stage 1 strategy to meet increasing demand and new composting recommends other work progress before this pads. project – likely to be deferred to 2017. 55 Not started New pads design pending functional September specification design to be finished by 2016 30/6/2016. New pads civil design to be deferred to 2017. WM9 New Bins Completed Purchase of new wheelie bins to meet growth 40.7 WM10 Bin Renewals In progress Orders on the way June 2016 Replacing wheelie bins as they come to the end of 122.1 their useful life. Public Place Recycling In place and being used successfully WM12 Completed March 2016 Install public place sets 4
Timaru District Council Council Meeting #989655 90 10 May 2016
GROUP: WATER SUPPLY Progress against the planned work programme to 31 March 2016 and performance measures is summarised below:
HIGHLIGHTS Temuka Trunk main project achieved practical completion on 24 February 2016. Richard Pearse Drive water main renewal project achieved practical completion on 5 February 2016. Failing Pipe Bridge across Little Pareora River has been replaced during March 2016. Water restrictions were able to be lifted on 28 January 2016.
ISSUES Downlands Reservoir Cover and Pipework requires Downlands water supply and reticulation optimization to check the need of modification or abandoning current reservoirs after the Tengawai trunk main and treatment upgrade project that is going to be implemented.
WATER SUPPLY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Provide safe Extent of compliance with All schemes achieved Bacterial compliance – Non- Non- Under 1 sample was missed in drinking water Drinking Water Standards chemical compliance. all schemes compliance compliance target Winchester (Part 4) – Bacterial Bacterial compliance was not Winchester Winchester Compliance achieved in the following: Pareora Pipeline - It is and Pareora and Pareora known that e-coli is Treatment Plant: pipeline pipeline present. Consumers are Downlands Waitohi – supplied from the Pareora e-coli detected on one pipeline before the water occasion enters Claremont Water Downlands Springbrook Treatment Plant. Peel Forest Consumers are advised to Rangitata Huts treat their own water. Winchester 1 sample missed Timaru 1 e-coli detected in Waitohi Changing from DWSNZ 2000 zone. to DWSNZ 2005 starting in 2015 resulted in the non-
Timaru District Council Council Meeting #989655 91 10 May 2016
WATER SUPPLY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 compliance for Springbrook, Peel Forest, Rangitata Huts and Winchester which were compliant with DWSNZ 2000 for e-coli. Reticulation: All schemes were compliant except: Pareora Pipeline - It is known that e-coli is present. Consumers are supplied from the Pareora pipeline before the water enters Claremont Water Treatment Plant. Consumers are advised to treat their own water.
Timaru District Council Council Meeting #989655 92 10 May 2016
WATER SUPPLY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Extent of compliance with Protozoal compliance was not Protozoal compliance: Non- Non- Under The Temuka Treatment Drinking Water Standards achieved in the following: Downlands compliance compliance target plant was non-compliant as (Part 5) – Protozoal Temuka and Temuka and water went turbid during Compliance Timaru - There were a Pareora number of short term non- Hadlow Orari Orari installation of a new bore compliance periods Orari Timaru and during the first quarter. following start up and for Pleasant Point Hadlow During January in Timaru longer periods when the Seadown there were a number of water was very cold. The Temuka short term non-compliance water requires a higher Ct Geraldine periods following start up (contact time) when cold, and for longer periods Timaru however the Ct does not when the water was very account for the ozone in cold. The water requires a the water after it leaves higher Ct (contact time) the treatment plant, which when cold, however the Ct is more significant in cold does not account for the weather. ozone in the water after it Springbrook and leaves the treatment plant, Winchester - There is which is more significant in currently no treatment cold water. process for Springbrook and Winchester. There is work planned to develop treatment processes for these schemes to meet Drinking Water Standards. Maintain Percentage of real water loss New measure 2015/16 To be determined To be reported Data excellent from TDC’s networked June 2016 reported supply network reticulation systems annually services Outages to urban and rural Achieved. There were no All outages >8 hours Achieved Achieved On target scheme properties unplanned outages to urban reported to Medical schemes ≥ than 8 hours Officer of Health
Timaru District Council Council Meeting #989655 93 10 May 2016
WATER SUPPLY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Maintain Median attendance and New format measure for The median time to On target All targets met with excellent resolution times for urgent and 2015/16 attend: exception of Rural call out customer non-urgent callouts for water Urgent urban Urban Urban times services supply faults or unplanned callouts less than 1 0.6 hrs 0.6hrs interruptions in the network** hour
Rural callouts less Rural Rural than 4 hours 0.5 hrs 1.5hr The median time to resolve: Urgent urban Urban 3.3hrs Urban 3.3hrs callouts less than 4 hours Rural callouts less Rural 17hrs Rural than 8 hours 14 hrs
The median time to Attendance Attendance attend and resolve all 55 hrs 48 hrs non-urgent callouts will Resolution Resolution be reported. 72 hrs 70 hrs st Total complaints received New format measure for 10 or fewer complaints 10 complaints 13 Under 1 quarter about: 2015/16 received per 1000 received per complaints target 22,000 connections. 1. Drinking water clarity connections 1000 received per 219 complaints received 2. Drinking water taste connections 1000 2nd quarter 3. Drinking water odour connections 22,000 connections 4. Drinking water pressure or flow 288 complaints received 5. Continuity of supply 6. The TDC response to these issues
Timaru District Council Council Meeting #989655 94 10 May 2016
WATER SUPPLY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 Water Supply services user No survey 2014/15 ≥85% of users are Survey due Data satisfaction levels satisfied with water June 2016 reported supply services where annually a service is provided Water Supply services overall No survey 2014/15 ≥85% of the District’s Survey due Data satisfaction levels residents are satisfied June 2016 reported with water supply annually services where a service is provided Provide Average consumption of New measure 2015/16 To be determined Data will be Data demand drinking water per day per reported June reported management resident within the Timaru 2016 annually of water supply district services Deliver water Compliance with Resource Achieved (excluding minor Compliance with all Several minor Several On target services Consent conditions** non-compliance) consent conditions* non- minor non- according to Compliance was achieved for compliance on compliance required 16 consents to take water, 13 CRC011399 on environmental consents to discharge water CRC011399 standards and 12 consents to allow work in rivers. Minor non- compliance was reported for 3 consents as follows: Consent CRC011399 – on 21 days more than 5% of the flow recordings exceeded the consented flow rate by 5%. Worst day 75% of the readings exceeded 215l/s by up to 8%. No action taken. The river levels were high. Consent CRC011992 - non-compliance with the condition that there shall be no discharge to land or water where cattle of deer have uncontrolled access
Timaru District Council Council Meeting #989655 95 10 May 2016
WATER SUPPLY – LEVELS OF SERVICE Level of Performance Measure Result 2014/15 Target To To Status Comments Service 2015/16 December March 31 2015 31 2016 to water races. Action has been taken in that nearly all races are now fenced. Consent CRC140054 - non-compliance was reported and required action has been taken. This related to a modification that has been made to the Rangitata Orari Intake. Preparations to apply for a variation to the consent are underway. Deliver Customer satisfaction with No survey 2014/15 ≥85% of users think the Survey due Data affordable value for money of water services are good value June 2016 reported water supply supply services for money annually services Operating cost of combined Achieved. Excluding corporate Actual operating cost Data to be On target water supplies overhead, depreciation and within budget reported loan expenses, the budgeted annually total operating expenditure for water supplies (including all of Downlands and the Rangitata Orari water race scheme) was $3,792,100 and the actual expenditure was $3,456,000. * Attendance - response time applies from the time the local authority receives notification, to the time service personnel reach the site * Resolution - response time applies from the time the local authority receives notification, to the time service personnel confirm resolution of the fault or interruption. * An urgent callout is one that has a P1 priority rating and leads to a complete loss of supply of drinking water ** Excluding minor non-compliances as reported by Environment Canterbury
Timaru District Council Council Meeting #989655 96 10 May 2016
WATER SUPPLY - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion WS1 Urban Water Supplies - Reticulation and Commission / Completed work: Service Renewals Oxford Street water main renewal Renewal of pipes, valves, hydrants and other Richard Pearce waterman renewal In progress. water supply assets in the urban water schemes Waimataitai St, Spring Rd, Mountainview Rd, Revised that have reached the end of their design life, Woodland Rider main renewal budget 2,095 including renewals generated as a result of Mckenzie water main extension June 2016 1,495 Projected maintenance to the water supply network Actual = 2,072 In Progress: YTD = 1,216 Pleasant Point water main renewal Wilson Street Rider main renewal Coonoor Road water main renewal WS2 Urban Water Supplies – Fixed Plant and Winchester water- additional storage and Equipment In progress connection to Temuka trunk main has been Renewals at urban water supplies, including Projected completed 1,021 June 2016 pumps, reservoir pipeworks, plant equipment, Actual = 582 Claremont – The new security gate is instrumentation, electrical, controls, telemetry, YTD = 229 operational intakes and treatment renewals WS4 Urban Water Supplies – Temuka Trunk Main The new Temuka Trunk main was commissioned Renewal in December 2015. Renewal of the Temuka trunk main that conveys In progress March 2016 water to the reticulation network in the Temuka 930 YTD = 537 township from the Orari Treatment Plant
WS5 Urban Water Supplies - Temuka Source A new bore was installed in December. The test Upgrade pumping has not yet occurred. Project to improve the Temuka water source 300 In progress June 2016 through the use of alternative ground water sources WS7 Urban Water Supplies -Pleasant Point Treated Geotechnical investigation to be carry out on the Water Storage proposed land In progress June 2016 A new treated water storage facility for Pleasant 50 Point to increase storage capacity for the network WS9 Urban Water Supplies – Upgrade to Supply Te Moana from Geraldine Not started June 2016 Upgrade of Geraldine network related to the 152 supply of water to the Te Moana scheme. WS10 Rangitata-Orari Renewals Renewal of the stock races, intake protection and 15 Not started June 2016 fish screens.
Timaru District Council Council Meeting #989655 97 10 May 2016
WATER SUPPLY - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion WS11 Seadown Water Supply Reticulation Renewals Renewal of pipes, valves, hydrants and other In progress June 2016 reticulation assets that have reached the end of 30 YTD = 9 their useful lives WS13 Seadown Water Supply Plant and Equipment renewals In progress Renewal of plant and equipment that has reached Well pump replaced June 2016 12 YTD = 7 the end of its useful life, including pump and VSD, electrical, instrumentation and controls WS15 Seadown Water Supply Leak Detection and Network Analysis and Metering Analysis of the water supply network and leak 2 Not started detection to improve supply delivery in the Seadown Scheme WS17 Te Moana Downs Water Supply Reticulation Te Moana Minor water main renewal completed. Renewals In progress June 2016 Replacement of pipes in the reticulation network 300 YTD = 146 Woodbury water main renewal in progress. that have reached the end of their useful life WS18 Te Moana Downs Water Supply Network The preferred pipe alignment options are being Capacity Upgrade assessed. Ground condition investigations were The network capacity of the Te Moana Downs undertaken to reduce the unknown risk of the supply is being increased and enhanced to 601 In progress options. June 2016 accommodate being supplied from the Geraldine supply, and to improve water quality in the Te Moana network WS19 Te Moana Downs Water Supply – Renewals Replacement of jets, tanks, pump and chlorination Not started June 2016 equipment that have reached the end of their 31 useful life WS20 Te Moana Downs Water Supply Leak Detection, Network Analysis and Metering Not started June 2016 Analysis of the network and leak detection to 10 improve supply scheme
Timaru District Council Council Meeting #989655 98 10 May 2016
WATER SUPPLY - CAPITAL WORKS (July 2015 – June 2016) Budget Status Summary of Progress Expected (000’s) Completion Downlands Water Supply – TDC portion only WS21 Mains, Tanks, Intake Renewals and Leak Detection Programmed renewal of mains - intake renewals, In progress
and network leak detection and renewal of pipes, 196.8 YTD = 117 plant and other assets identified through maintenance of the network. WS22 Renewal of Jets and Equipment Several flow meters have been replaced Renewal of jets, telemetry, switchboard and solar In progress June 2016 panels, pumps chlorination equipment that have 86.1 YTD = 19 reached the end of their useful life WS24 Te Ngawai Trunk Main Renewal Tengawai Trunk main Upgrade requires further Renewal and upgrading of the Te Ngawai trunk design consideration and investigation of main to enable future growth in the Downlands possibility of new intake location along the river is scheme from the Te Ngawai intake 3,649 In progress in progress to determine the location of the new 2016/17 water treatment. We are reviewing options to determine if part of the trunk main could be upgraded in this financial year. Reservoir Cover and Pipework Preparing design whether the renewal is including WS26 In progress Re-covering, lining and pipework renewals at the structure of the control station. June 2016 328 YTD = 11 Downlands Scheme reservoirs
Timaru District Council Council Meeting #989655 99 10 May 2016
TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 10 MAY 2016
Report for Agenda Item No 10
Prepared by Peter Nixon Chief Executive
Local Arts Scheme Assessment Committee
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Purpose of Report This report is to review the governance reporting structure for the Local Arts Assessment Scheme.
Background The Local Arts Scheme Assessment Committee was established as a Council Committee at the inaugural Council meeting on 29 October 2013.
“That the Local Arts Scheme Assessment Committee be appointed, given delegated authority and membership comprising the following, in accordance with Clauses 30, 31 and 32 of Schedule 7 of the Local Government Act 2002 - Chairperson Community Development Committee Deputy Chairperson Community Development Committee plus one representative from each of the local Community Arts Councils and Tangata Whenua, and two community representatives selected by the Committee.
Delegated authority to allocate funds under Creative New Zealand rules.”
A review of this structure has been undertaken and compared to the Donations and Loans and the Youth Initiatives Subcommittees which also distribute community funding. These subcommittees report to the Community Development Committee and it would be more consistent to have all community funding committees under the umbrella of the Community Development Committee. This would provide more flexibility for the Subcommittee which is consistent with the objectives of Creative New Zealand.
Options Continue with the Local Arts Scheme Assessment Committee as a Committee of Council, or move it to be a subcommittee of the Community Development Committee.
Identification of relevant legislation, Council policy and plans Local Government Act 2002.
Timaru District Council Council Meeting #989655 100 10 May 2016
Assessment of Significance This matter is not deemed significant under the Council’s Significance and Engagement Policy.
Consultation No consultation has occurred.
Other Considerations There are no other considerations relevant to this matter.
Funding Implications There are no funding implications associated with this decision.
Conclusion The Local Arts Scheme Assessment Committee is unique given the Council’s agreement with Creative New Zealand, the composition of the Committee being specified in the agreement and the distributed funding coming from Creative New Zealand. However, as a committee which distributes community funding it has similar characteristics to the Donations and Loans Subcommittee and the Youth Initiatives Subcommittee. It would therefore be more consistent for the Local Arts Scheme Assessment Committee to be a subcommittee of the Community Development Committee rather than a separate Council Committee.
Recommendation
That the Local Arts Assessment Committee becomes a Subcommittee of the Community Development Committee with the same membership and delegations as previously held.
Timaru District Council Council Meeting #989655 101 10 May 2016
TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 10 MAY 2016
Report for Agenda Item No 11
Prepared by Tina Rogers Group Manager Corporate Services
Delegations Manual
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Purpose of Report This report is to present the Delegations Manual (separate document) that has been developed to incorporate all delegations into a central register.
Background There are many delegations that exist to enable the Council to operate effectively. These range from delegations to Council Committees and Subcommittees through to staff for financial, legislative, bylaws and other operating aspects of Council.
Many delegations have been approved by the Council in the past. These previous delegations have been updated to reflect current positions and current legislative requirements.
As described in the manual, all delegations will be reviewed after each triennial election.
Options The options available are either to approve the manual as presented or make changes as considered appropriate.
Identification of relevant legislation, Council policy and plans Legislation as noted in the manual.
Assessment of Significance This matter is not deemed significant under the Council’s Significance and Engagement Policy.
Consultation Discussion has occurred internally with managers responsible for the legislative areas. Legal advice has been sought regarding some aspects of the manual.
Other Considerations There are no other considerations relevant to this matter.
Timaru District Council Council Meeting #989655 102 10 May 2016
Funding Implications There are no funding implications associated with the delegations manual.
Conclusion Delegations are a vital component to the operation of the Council. The collation of this manual brings together delegations from multiple sources.
Recommendation
That the Delegations Manual be adopted.
Timaru District Council Council Meeting #989655 103 10 May 2016
TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 10 MAY 2016
Report for Agenda Item No 12
Prepared by Peter Nixon Chief Executive
Receipt of Community Board and Committee Minutes
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Minutes of Community Board and Committee Meetings
Recommendation
That the minutes of the following meetings, excluding the public excluded sections, be received:
Temuka Community Board 18 April 2016 Geraldine Community Board 20 April 2016 Community Development Committee 26 April 2016 District Services Committee 26 April 2016 Policy and Development Committee 26 April 2016
Timaru District Council Council Meeting #989655 104 10 May 2016
TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 10 MAY 2016
Report for Agenda Item No 16
Prepared by Peter Nixon Chief Executive
Exclusion of the Public
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Recommendation That the Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act:
Confirmation of Minutes Property Section 7(2)(i) The withholding of the information is necessary to enable the Council to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations
Richard Pearse Airport Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.
Timaru District Council Council Meeting #989655 105 10 May 2016