SUMMER VILLAGE OF CRYSTAL SPRINGS REGULAR COUNCIL MEETING THURSDAY, SEPTEMBER 12 at 4:30 p.m. Summer Villages Office Council Chambers 605—2"" Ave, Ma—Me—O Beach, AB
AGENDA CALL TO ORDER
DELEGATIONS / PRESENTATIONS 1. None
ADOPTION / ADDITIONS TO AGENDA
ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETINGS 1. Organizational Council Meeting Minutes of August 8. 2019 2. Regular Council Meeting Minutes of August 8, 2019
READING OF BYLAWS
COUNCIL & CAO REPORTS 1. Follow Up Sheet 2. Policing Funding Model Report
DISCUSSION ITEMS 1. Local Wastewater Collection Project a) Amortization of the Connection Fee b) THS installation delay c) Cawsey Drive repairs
tS Public Works a) Yard / Leaf Clean up Update b) Speed Signs 3 . Pigegon Lake Renewal League _ 4 . Municipal Development Plan Timeline _ 5 . IDP/ICF — Updated Report to Council _
FINANCIAL REPORTS 1. None
CcORRESPONDENCE / INFORMATION ITEMms ASVA Conference Registration
N—ASVA — Silent Auction Items
Q ASVA — 2019 Conference Agenda
$ MSI Funding/ Gas Tax Funding
o Federal Gas Tax Fund
CLOSED SESSION
ADJOURNMENT Summer Village of Crystal Springs Box 100, 605—2"" Avenue, Ma—Me—O Beach, AB TOC 1x0 Tel: 780—586—2494 Email: [email protected] www.crystalsprings.ca
Summer Village of Crystal Springs Organizational Meeting Minutes August 8, 2019 Summer Villages Office
PRESENT Ms. Margaret Gagnon, Mr. lan Rawlinson, Mr. Ron LaJeunesse Sylvia Roy, CAO
A. CALLTO ORDER The meeting was called to order by the CAO at 10:00 am.
B. OATH OF OFFICE The Oath of Office was sworn and signed by each council member.
C. APPOINTMENT OF MAYOR AND DEPUTY MAYOR
Res. # 19—149 Moved by Councillor LaJeunesse to appoint Councilior Rawlinson as Mayor of the Summer Village of Crystal Springs.
CARRIED
Res. # 19—150 Moved by Councillor Gagnon to appoint Councillor LaJeunesse as Deputy Mayor of the Summer Village of Crystal Springs.
CARRIED Mayor Rawlinson assumed the Chair for the remainder of the meeting.
D. APPOINTMENTS 1. Auditor Res. # 19—151 Moved by Deputy Mayor LaJeunesse that Seniuk and Company of Edmonton, AB be appointed as auditor for the Summer Village of Crystal Springs. CARRIED 2. Assessor Res. # 19—152 Moved by Mayor Rawlinson that Grant Clark of Leduc (Kevin Lawrence owner KCL Consulting Inc. St. Albert, AB) contracted through Capital Region Assessment Services Commission be appointed as Assessor for the Summer Village of Crystal Springs. CARRIED Summer Village of Crystal Springs Box 100, 605—2"" Avenue, Ma—Me—O Beach, AB TOC 1X0 Tel: 780—586—2494 Email: [email protected] www.crystaisprings.ca
3. Capital Region Assessment Services Commission Res. # 19—153 Moved by Deputy Mayor LaJeunesse that Councillor Gagnon be appointed as the representative to the Capital Region Assessment Services Commission for the Summer Village of Crystal Springs.
CARRIED 4. Alliance of Pigeon Lake Municipalities Res. # 19—154 Moved by Councillor Gagnon that Mayor Rawlinson be appointed as the representative to the Alliance of Pigeon Lake Municipalities for the Summer Village of Crystal Springs.
CARRIED 5. Joint Services Committee Res. # 19—155 Moved by Mayor Rawlinson that Deputy Mayor LaJeunesse be appointed as the representative to the Joint Services Committee for the Summer Village of Crystal Springs.
CARRIED 6. Intermunicipal Development Plan Committee Res. # 19—156 Moved by Mayor Rawlinson that Deputy Mayor LaJeunesse be appointed as the representative to the Intermunicipal Development Plan Committee for the Summer Village of Crystal Springs.
CARRIED 7. Regional Emergency Management Agency Res. # 19—157 Moved by Mayor Rawlinson that Councillor Gagnon be appointed as the representative for Regional Emergency Management Agency for the Summer Village of Crystal Springs.
CARRIED
8. South Pigeon Lake Summer Villages Wastewater Committee Res. # 19—158 Moved by Mayor Rawlinson that Deputy Mayor LaJeunesse be appointed as the representative to the South Pigeon Lake Summer Villages Wastewater Committee for the Summer Village of Crystal Springs.
CARRIED SD\—+ Summer Village of Crystal Springs Box 100, 605—2"¢ Avenue, Ma—Me—O Beach, AB TOC 1X0 Tel: 780—586—2494 Email: [email protected] www.crystalsprings.ca
9. South Pigeon Lake Regional Wastewater Services Commission Res. # 19—158 Moved by Mayor Rawlinson that Deputy Mayor LaJeunesse be appointed as the representative to the South Pigeon Lake Regional Wastewater Services Commission for the Summer Village of Crystal Springs.
CARRIED
10. Parks & Recreation Committee Res. # 19—159 Moved by Councilior Gagnon that Mayor Rawlinson be appointed as the representative to the Parks & Recreation Committee for the Summer Village of Crystal Springs.
CARRIED
11. Yellowhead Regional Library Res. # 19—160 Moved by Deputy Mayor LaJeunesse that Counciltor Gagnon be appointed as the representative to the Yellowhead Regional Library for the Summer Village of Crystal Springs.
CARRIED 12. Subdivision & Development Appeal Board Res. # 19—161 Moved by Mayor Rawlinson that Councillor Gagnon be appointed as the representative to the Crystal Springs Subdivision & Development Appeal Board, that Deputy Mayor LaJeunesse be appointed the Alternate representative, and the public members are derived from a roster including: Byron Sommerville, Arnold Moerth, Brian Keeler, John Slater, and Pete Langelie.
CARRIED Res. # 19—162 Moved by Mayor Rawlinson that Subdivision & Development Appeal Board members be paid an honorarium of $125 for each appeal hearing in which they participate for the Summer Village of Crystal Springs.
CARRIED
Res. # 19—163 Moved by Mayor Rawlinson that Sylvia Roy be appointed as Clerk to the Subdivision and Development Appeal Board for the Summer Village of Crystal Springs. CARRIED Summer Village of Crystal Springs Box 100, 605—2"" Avenue, Ma—Me—O Beach, AB TOC 1X0 Tel: 780—586—2494 Email: [email protected] www.crystalsprings.ca
13. Development Officer Res. # 19—164 Moved by Mayor Rawlinson that Judy McCardia be appointed as Development Officer for the Summer Village of Crystal Springs.
CARRIED
14. Pigeon Lake Watershed Management Plan Res. # 19—165 Moved by Councillior Gagnon that Deputy Mayor LaJeunesse act as liaison to the Pigeon Lake Watershed Management Plan committee.
CARRIED 15. Pigeon Lake Regional Chamber of Commerce Res. # 19—166 Moved by Deputy Mayor LaJeunesse that Councillor Gagnon act as liaison to the Pigeon Lake Regional Chamber of Commerce for the Summer Village of Crystal Springs.
CARRIED 16. Pigeon Lake Watershed Association Res. # 19—167 Moved by Deputy Mayor LaJeunesse that Mayor Rawlinson act as liaison to the Pigeon Lake Watershed Association for the Summer Village of Crystal Springs.
CARRIED E. SIGNING AUTHORITY Res. # 19—168 Moved by Mayor Rawlinson to approve signing authority for the Summer Village of Crystal Springs for Council Members lan Rawlinson, Ron Lajeunesse and Margaret Gagnon, and for Administrative Members Sylvia Roy, Chief Administrative Officer; Jeff Riege, Chief Financial Officer and Gail Coleman, Assistant Chief Administrative Officer. Cheques are to be signed by one Council Member and one Administrative staff.
CARRIED F. AUTHORIZED CONTACTS Res. # 19—169 Moved by Mayor Rawlinson that authorized contacts for the Summer Village of Crystal Springs for the Alberta Treasury Branch bank accounts are Sylvia Roy, Chief Administrative Officer; Jeff Riege, Chief Financial Officer and Rose Mary Peel, Accounting Clerk.
CARRIED B i—* Summer Village of Crystal Springs Box 100, 605—2"" Avenue, Ma—Me—O Beach, AB TOC 1X0 Tel: 780—586—2494 Email: [email protected] www.crystalsprings.ca
G. COUNCIL MEETING DETALS Res. # 19—170 Moved by Mayor Rawlinson that Council Meetings be held every second Thursday of the month at 4:30 pm at the Summer Villages Office at 605—2"! Avenue, Ma—Me—O Beach, AB unless circumstances deem otherwise.
CARRIED
H. CODE OF ETHICS AND CONDUCT Potlicy All Council Members received and signed a copy of the Code of Ethics and Conduct for Council Members Policy.
I. ADJOURNMENT _ Res. # 19—171 Moved by Mayor Rawlinson that the meeting be adjourned at 10:13 am.
CARRIED
lan Rawlinson, Mayor Sylvia Roy, C.A.0O. Summer Village of Crystal Springs Summer Village of Crystal Springs
) 1—S5 Summer Village of Crystal Springs Box 100, 605—2"" Avenue, Ma—Me—0O Beach, AB TOC 1X0 Tel: 780—586—2494 Email: [email protected] www.crystalsprings.ca
Minutes Regular Council Meeting August 8, 2019 Summer Villages Office Council Chambers Present: lan Rawlinson, Mayor Sylvia Roy, Chief Administrative Officer Ron LaJeunesse, Deputy Mayor Gail Coléeman, A/CAO Margaret Gagnon, Councilor Jeff Riege, CFO, A/CAO
A. CALLTO ORDER Mayor Rawlinson called the meeting to order at 10:14 am.
B. DELEGATIONS None
C. ADOPTION OF AGENDA Res. #19—172 Moved by Deputy Mayor LaJeunesse to approve the agenda as amended. CARRIED
D. ADOPTION OF MINUTES 1. Regular Council Meeting Minutes of July 11, 2019 Res. # 19—173 Moved by Councilior Gagnon to approve the Crystal Springs Regular Councii Meeting Minutes of July 11, 2019 as presented. CARRIED
2. Special Council Meeting Minutes of July 26, 2019 Res. # 19—174 Moved by Councillor Gagnon to approve the Crystal Springs Special Council Meeting Minutes of July 26, 2019 as presented. CARRIED
E. READING OF BYLAWS 1. Bylaw #243 — Prohibiting Other Persons From Providing Electric Distribution Service Within the Municipal Franchise Area Bylaw Res. # 19—175 Moved by Mayor Rawlinson to give Third Reading to Bylaw #243 — Prohibiting Other Persons From Providing Electric Distribution Service Within the Municipal Franchise Area Bylaw, as presented. CARRIED
Da Summer Village of Crystal Springs Regular Council Meeting Minutes — August 8, 2019
F. COUNCIL & CAO REPORTS 1. Follow Up Sheet Res. # 19—176 Moved by Deputy Mayor LaJeunesse to accept the Follow Up Sheet as information. CARRIED
G. OISCUSSION ITEMS 1. Local Wastewater Collection Project
a) Sod for Triangle Park — Res. # 19—177 Moved by Mayor Rawlinson to accept the sod estimates for triangle park as information. CARRIED
b) Day Park Access Res. # 19—178 Moved by Mayor Rawlinson that the Day Park access remain graveled until construction at the Day Park is complete, then it will be revisited by Council. CARRIED
2. Temporary Use Wastewater Pipeline Agreement Request Res. # 19—179 Moved by Deputy Mayor LaJeunesse that Crystal Springs allow Grandview to flow wastewater through Crystal Springs under the terms of the draft emergency use agreement until August 30, 2019 or until the Grandview system becomes functional, whichever is first. CARRIED
Res. # 19—180 Moved by Deputy Mayor LaJeunesse that the approval in Res # 19—179 be granted once the change is endorsed by MPE and THS and provided that Grandview accepts all costs associated with the change as well as all liabitity for any unintended consequences. CARRIED
3. Day Park Use Policy Res. # 19—181 Moved by Mayor Rawlinson that a draft rental agreement for Day Park Use be drafted for the next Council Meeting. CARRIED
4. Road Update Res. # 19—182 Moved by Deputy Mayor LaJeunesse to accept the Road Update as information. CARRIED
Page 2 of 4 Summer Village of Crystal Springs Regular Council Meeting Minutes — August 8, 2019
b) Speed Control Res. # 19—183 Moved by Mayor Rawlinson to examine additional signage and speed bumps for installation in the spring. CARRIED
5. Annual Information Meeting Res. # 19—184 Moved by Deputy Mayor LaJeunesse to accept the draft agenda and plan for the Annual Information Meeting as information.
CARRIED
H. FINANCIAL REPORTS 1. None
1. CORRESPONDENCE/ INFORMaATION ITEMS _ 1. Inter—Municipal Golf Tournament 2. Alberta NWT Command — Royal Canadian Legion — Recognition Book
3. Website Statistics
Res. # 19—185 Moved by Mayor Rawlinson to accept the above 3 items as information. CARRIED
J. CLOSED SESSION 1. Land Matters {FOIP S. 16(2), 23(1){b), 24(1)(a), 25(1)(c)(ii)(iii); 27(1)(a)) Participants in the Closed Session were Crystal Springs Council: Mayor Ian Rawlinson, Deputy Mayor Ron LaJleunesse, Councillor Gagnon, and Administration: Gail Coleman, Jeff Riege and Sylvia Roy.
Res. # 19—186 Moved by Mayor Rawlinson to go into Closed Session at 12:15 pm. CARRIED
Res. # 19—187 Moved by Mayor Rawlinson to come out of Closed Session at 1227 pm. CARRIED
Res. # 19—188 Moved by Mayor Rawlinson to communicate with the Iandowners with regard to land matters as discussed. CARRIED
G.5. West Entrance Update Res. # 19—189 Moved by Deputy Mayor LaJeunesse that Council approve a budget of up to $2,000 for the planting of coniferous trees at the West Entrance and park access in September 2019.
Page 3 of 4 D 22 Summer Village of Crystal Springs Regular Council Meeting Minutes — August 8, 2019
CARRIED
Res. # 19—190 Moved by Deputy Mayor LaJeunesse that Administration investigate options to control signage in the Summer Village of Crystal Springs. CARRIED
K. ADJOURNMENT Res. # 19—191 Moved by Mayor Rawlinson that the meeting be adjourned at 12:35 pm. CARRIED
lan Rawlinson, Mayor Sylvia Roy, C.A.O. Summer Village of Crystal Springs Summer Village of Crystal Springs
Page 4 of 4
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Memorandum
To: Summer Village of Crystal Springs Council
From: Charlene Greenslade, Administrative Assistant
CC: Sylvia Roy, CAO
Date: September 5, 2019
Re: Leaf Pickup
I have received a quote from GFL (Green for Life) for the request of picking up fall leaves throughout the Village.
The cost would be $15.00/property plus $80/mt for disposal. {f 50% of the properties participate, the cost would be approximately $1500 plus disposal.
We also contacted the garbage contractor in Ma—Me—O Beach who advised us that the leaves will not be accepted at Lakedell if they are in bags and he was not interested in quoting on the job.
& 2. a) Oe
"BLUE WATER through GREEN ACTION®
PIGEON LAKE RENEWAL LEAGUE
Aug 16, 2019
Mayor Rawlinson SV Crystal Springs Via e—mail: [email protected]
Mayor Rawlinson, This will acknoledge the mail and background detail dated Aug 15, prepared by your administration with respect to plans to heat the Day Park building with Natural Gas. Our study group met this morning, reviewed the issues including our own independent experiences and research and we have concluded the following: PURPOSE & USE
We did not do any kind of preliminary study of potential use and cannot answer that question. What we can say is that anecdotally there is considerable expressed interest in year round use if there is heat, We suggest that we plan the best we can, monitor the experience over the next year and make policy adjustments based on that experience. With respect to issues like wastewater, our policies need to address those matters and | will comment further below, In summary | guess | am saying "it we build it they will come" and we can‘t visualize anything that is not manageable. cOST We have examined the use of three heating options — NG, propane and electricity. Propane was considered to be inconvenient and less safe. NG is clearly more convenient, efficient, operationally fess costly (1 million BTU‘s costs about $18 vs $32 for electricity, we have a donated heater and the safety issues we believe had been addressed through planned timers, shut off valves and recommended booking policies. Notwithstanding, we understand the concerns detailed by the administration and by the sentiments expressed by Council members«We have therefore decided to go all electric. We do have a grant for gas heating, but feel confident our grantor will allow_fhe change. We have donefpféliminarv costing of the extra power requirements and they are slightly less that of running a gas line. The electric heater option will entail additional cost,.butshould be manageable through our fund raising: On the positive—side;ythe costof a‘stand—by charge of about $GO a month for gas will of course no longer be there and any stand—by charges for electricity — about half, or $30 per month —wilt be subsumed within the existing lighting.—system plan. OPERATIONS ~ When the project was originally approved and funded by government, the agreement required the PLRL to develop the site and the municipality to agree to allow the deveiopment and to maintain the initiative (operational costs) for a minimum of two years. As you know, that was approved by Council and signed off by you. Although that answers the administrations questions about operational responsibility and costs, we have tried to be very sensitive to ongoing costs through our proposed systems and policies. For example building lights, plug controls and heating will be in a locked storage building and controlled through bookings. The overhead path lights will be both energy efficient and operate on movement sensors that reduce power usage to 10% when the walk—way is not in use. The policies we recommended to Council early this month would require "user" pay for power through the booking system along with damage deposits. Those policies should also require estimates of group size and the responsibility for bringing in additional portable toilets.We also noted in those policies— and the admin is righ — that operations will require on—site checks following bookings., Mr. Lesoway has indicated he is interested in taking on that responsibility. We don‘t anticipate a large number of bookings, but that cost should be recoverable through the booking fee. in the final analysis, operational costs should be modest and were of course anticipated at the outset. Other issues raised such as occupancy and fire extinguishers are not concerns given the building design — or they are readily addressed. If I have missed answering any critical issue, Deputy Mayor LaJeunesse was at the meeting and either he or I will be happy to provide additional information. In conclusion, given our decision to abandon the gas heating, we are making the assumption that we can now move ahead quickly as planned. In fact the electrician is now on site. If that is not the case, would you please give me a call at 780—808—8100 at your earliest opportunity. Thank you.
Yours truly Eldon Heck PLRL Chair
BOX 11, SITE 3, RR 2, WESTEROSE, AB, TOC 2v0 PHONE 587—409—4719 PIGEONLAKERENEWAL.WEEBLY.COM {ALBERTA SOCIETIES INCORPORATION # 5019891497)
& 3 S!Ivia Roz
From: Allison Rosland
Hi Sylvia,
As we discussed, below is an approximate timeline for the MOPs:
August: * Surveys remain on the website e Draft MOP available for residents to review * Update posting on website to outline due date of September 9 for feedback and completing surveys {I will send in a separate email). September: * September 9: o Remove surveys from the website o Update the MOP draft website posting to thank residents for their feedback (I will email updated posting text closer to Sept 9) e Rest of the September: o MPS will prepare What We Heard Reports for each Summer Village that summarizes the feedback from residents and outlines any recommended changes to the MDP that MPS has based on the feedback. e End of September/early October: o MPS revises the drafts based on feedback from Council
October to end of Year or Next Spring: *« For those Summer Villages that wish to finish the project in 2019, schedule First Reading and the Public Hearing * For the Summer Villages that want to hold the Public Hearing in the spring when residents are back to the lake, 3 readings and the Public Hearing would be in April/May.
For the SVs that hold off the public hearing to the spring, we would keep the draft MDP (updated with the changes) on the website for residents and we would put a notice on the website letting residents know the timeline.
As we discussed at some point last week, we would not be able to have all the Summer Villages go to Public Hearing in October — from a logistical standpoint that would be quite difficult to manage. If you could speak to your Councils and determine whether some really want to finish the project by the end of the year or whether they are fine to finish in the Spring, that would be great. Then we can chat about timelines for those that want to wrap up the project this year.
If you have any questions, please ltet me know. ©
ALLISON ROSLAND BScChE, MPlan Planner | Municipal Planning Services (2009) Ltd. Phone: 780.486.1991 Visit: #206 17511—107 Avenue | Edmonton, AB | TSS 1E5
Confldentiality Warning: This message and any attachments are intended only for the use of the intended recipient(s), are confi¢entiel. and may be privileged If you are not the intended recipient, you are hereby notfied that any review. retransmission, conversion to hard copy, copying, circuation or other use of this message and any aftachments is unauthonzed If you are not the intended recpient, please notify the sender immediately by return e—mail. and delete this message and any attachments. Thank you. & —4 00 &4 Report to Council | september 4, 2019 MUNICFAL PLANNING SERYICES
Intermunicipal Collaboration Frameworks (ICF}) and Intermunicipal Development Plans {IDP)] Project
SUMMARY Municipal Planning Services (MPS) and MNP project team had a start—up meeting for the ICF and 1DP project with the CAOs from the Summer Villages and the County of Wetaskiwin on August 12, 2019. Below is a summary of the key information discussed at the meeting.
Project deadline is April 1, 2020 MNP is preparing the ICFs and MPS is preparing the IDPs. o MNP and MPS will coordinate data coltection with Administration and begin preparing the draft documents. Muiti—lateral ICFs and IDPs proposed:
NORTH ICF AND IDP SOUTH ICF AND IDP
County of Wetaskiwin Silver Beach County of Wetaskiwin Norris Beach Argentia Beach Golden Days Crystal Springs Poplar Bay Grandview _
Committee Representatives from the Municipalities to provide direction setting for the project include: o The County‘s existing Committee {3 members) o Two Councillors from each Summer Village — The purpose of the new ICF requirement, process and deadline in April 2020 is not to force municipalities into a predetermined period for negotiating/renegotiating agreements. Rather, it is intended to enable municipalities to develop a framework for negotiation and identify the following: o collaboration opportunities; — o priorities; and — — o a timeline for renegotiating existing agreements and exploring new collaboration opportunities. Data collection for the IDPs will be conducted at the watershed scale; IDP plan boundaries will be determined at a later date with Administration/Councils/County Committee following review and analysis of the background information.
NEXT STEPS
MPS to prepare project and engagement timeline and review with Administration. _ MPS and MNP wilt begin gathering data.
Meetings with Summer Village Councils to review project, timelines, and engagement strategy. 2a@lig Association of SUMMERVILLAGCES OF ALBERTA
August 23, 2019 Dear Councils and CAO‘s:
l am very pleased to let you know that registration for the October 17—18, 2019 ASVA Conference is NOW OPEN! Please join us to "/magine the Possibilities". Please note that a block of rooms has been reserved at the Royal Hotel in Leduc.
Please use the following link to go to our registration page [Please note that this invitation is for all summer village Councillors, CAOs and senior staff]:
bgps://www.eventlgLite.com/e/@lQ-association-of-summer-villages-af-aIberta-conference-and-agm- tickets—70177247035 |
Use the Credit or Debit Card Payment method. For "job title" please indicate whether you are Mayor, Deputy Mayor or Councilior and if administration staff, please enter your job title. Under "organization", please indicate the name of your summer village.
We are very excited to advise that both the Honourable Kaycee Madu, Minister of Municipal Affairs as welt as the Honorable Jason Nixon, Minister of Environment and Parks have confirmed their attendance. By September we will have our final agenda posted so please keep an eye on our website [www.asva.cal in September.
If you have any trouble registering or have any questions, please let me know by emailing me at [email protected]
REMINDERS: * Accommodation at the Royal Hotel in Leduc ({previously Executive Royal Hotel Leduc) starts at $94 so please phone early (780—986—1840) and ask for ASVA Group Booking. e Please nominate a great environmental steward from your community for the Mcintosh Bulrush Award |httg:,{{www.asva.ca,fthe-mcintosh-bulrush-award.html| Deadline for this nomination is Tuesday, September 20", 2016.
Yours truly,
Deb Hamilton _ Executive Director, ASVA
Box 696, Thormild, Alberta., T.OA 310 Phone 78 0—236—5456 i sum mervillages @smail. com / ww woasva.ca
Rose Ma:x Peel
From: Sylvia Roy Sent: Wednesday, August 21, 2019 9:19 AM To: Rose Mary Peel Subject: FW: Silent Auction Items
For all upcoming agenda packages
Sylvia Roy, CLGM Chief Administrative Officer Summer Villages of Argentia Beach, Crystal Springs, Golden Days, Grandview, Ma—Me—O Beach, Norris Beach & Poplar Bay
Ph: 780.586.2494
From: ASVA Exec Director
Dear CAO‘s and Members of Council:
The ASVA is once again holding a silent auction during the Thursday evening dinner and are therefore hoping that your council will donate an item for this fundraiser. The funds raised are used to help keep the registration fees affordable. This activity also adds to the interaction and fun of the evening.
We hope that you will help us this year once again, by bringing an item with you when you come to the conference. As in past years, items will be collected at the registration desk on Thursday moming.
Thank you for you continued support. I look forward to meeting many of you at the conference.
Regards,
Deb Hamilton Executive Director Association of Summer Villages of Alberta 780—236—5456 [email protected] www.asva.ca 2019 ASVA Annual Conference Agenda Preliminary
Thursday, October 17th, 2019 Speaker
8:30 Opening Remarks &Antroduction of Minister President Mike Pashak 8:45 Minister of Environment & Parks Honorable Jason Nixon 9:20 Ice Huts — Sylvan Lake Management Committee Roger Defresny 9:50 COFFEE BREAK & TRADESHOW 10:15 WPAC — Their Role in Lake Planning Janet Pomeroy 10:50 Minister of Municipal Affairs Honorable Kaycee Madu 11:35 TBA 12:00 LUNCH & TRADESHOW 1:00 Integrity Commissioner — How to Handle Complaints Shari—Ann Doolaege 1:35 Panel Discussion of ASVA Services (Advocacy vs Budget) ASVA Board Executive 2:10 Invasive Species Delinda Ryerson 2:45 COFFEE BREAK & TRADESHOW 3:00 Lac Ste Anne Regional Emergency Management & Shari Ives New Emergency Management Act John Swist 3:45 Quick Break — Set up for AGM 4:00 AGM______uo o
6:00 Cocktails 6:30 Bangquet — Awards — Entertainment _ Friday, October 18, 2019
9:00 Welcome Back Elected Members — Concurrent Session for CAO‘s starts 9:15 Birchcliff Wastewater Experience Thom Jewell 10:00 Municipal Climate Change Action Center Amanda Bentley 10:30 COFFEE BREAK 10:45 Accreditation: Impact on Lake Layering Jay White 11:15 Social Media — Cyber Bullying Katheryn Kolaczek 12:00 LUNCH
CAO SESSION — Concurrent Workshop 9:00 MAP — Review by Municipal Affairs on Summer Villages Municipal Affairs Staff Financial Reporting — What to Take to Council Minutes — What should/should not be recorded Agenda Structure Meetings — Procedures, process and role of Chair & CAQ 10:30 COFFEE BREAK 10:45 Records Management & Retention TBC 12:00 LUNCH
x $ RECEIVED i (eideip ) >/ * .':‘ld‘I ‘?’", 4 ‘,’r&i W A UG 2 3 y
ALBERTA MUNICIPAL AFFAIRS Office ofthe Minister MLA, Edmonton — South West AR98O72
August 15, 2019
His Worship lan Rawlinson Mayor Summer Village of Crystal Springs Box 100, 605—2nd Avenue Ma—Me—O Beach AB TOC 1X0
Dear Mayor Rawlinson,
As per the email sent on August 14, I am pleased to confirm $597 million in Municipai Sustainability Initiative (MSI1) funding and $473 million in federal Gas Tax Fund (GTF) funding is now available for municipalities and Metis Settlements. GTF funding includes the one—time payment of $229.5 million announced by Canada in March 2019. I am confident this additional funding will enable you to build stronger communities and better meet your infrastructure priorities.
For the Summer Village of Crystal Springs: «_ The interim 2019 MSI capital allocation is $76,897. This includes $68,314 in MSI capital funding and $8,583 in Basic Municipal Transportation Grant funding. *« The interim 2019 MSI operating allocation is $8,386. a The 2019 GTF allocation is $15,763. This includes $7,795 as a result of the one time funding top—up and $7,968 in 2019—20 GTF funding.
MSI and GTF funding amounts for all municipalities and Metis Settlements are also posted on the Government of Alberta website at alberta.ca/municipalities—funding.aspx.
I look forward to the continued partnership between Alberta‘s municipalities and Metis Settlements, our government, and Government of Canada.
Yours very truly, 7°°E2 #~ Kaycee Madu Minister Officer, "ce:~—SylviaRoy,ChiefAdministrativeSummerVillageofCrystalSprings—
M 132 Legislature Building, 10800 — 97 Avenue, Edmonton, Alberta TSK 2B6 Canada Telephone 780—427—3744 Fax 780—422—9550
Printed on recycledpaper %;_ RECEIVED : AUG 2 6 2019 o_ y ‘ ALBERTA MUNICIPAL AFFAIRS Office ofthe Minister MLA, Edmonton — South West ARSBOR4
August 13, 2019
His Worship lan Rawlinson Mayor Summer Village of Crystal Springs Box 100, 605—2nd Avenue Ma—Me—0O Beach AB TOC 1X0
Dear Mayor Rawlinson,
The Government of Alberta is committed to making the lives of Albertans better. By collaborating with the Government of Canada and providing significant funding to our municipal partners through the federal Gas Tax Fund (GTF), we continue to assist municipalities in building strong, safe, and resilient communities while respecting local priorities.
I am pleased to accept the following qualifying project(s) submitted by your municipality under the GTF program. Please note acceptance confirms the ability to fund project costs through the municipality‘s GTF allocation and is not a commitment to fund all potential project costs should the GTF funding be exhausted. The municipality is responsible for ensuring suitable financing for the project is in place.
GTF—392 Crystal Springs Drive Road Project $45,000
My ministry welcomes the opportunity to celebrate your GTF project milestones with you, so please send invitations for these events to my office. If you would like to discuss possible project recognition events and activities, as outlined in the program guidelines, please contact Municipal Affairs Communications, toll—free at 310—0000, then 780—427—8862, or at [email protected].
As partners in supporting Alberta‘s communities, I look forward to working together to move your infrastructure priorities forward.
Yours very truly, chefimj% 4 inister co: 1.
132 Legislature Building, 10800 — 97 Avenue, Edmonton, Alberta TSK 2B6 Canada Telcphone 780—427—3744 Fax 780—422—9550
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