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Minutes of the Meeting Held on January 19Th 2017 Accepted As a True Record of the Meeting DJ/JP

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Minutes of the Meeting Held on January 19Th 2017 Accepted As a True Record of the Meeting DJ/JP Abbeycwmhir Community Council AGENDA Council Meeting Thursday 18h May 2017 at 8:00 pm 1. Attendees: Keith Powell (Chair), Brian Rees, Glyn Powell, Julie Evans, David Jones, C.Clr. David Evans, Malcolm Hughes (Clerk) Apologies: Gareth Rees 2. Minutes of the meeting held on January 19th 2017 Accepted as a true record of the meeting DJ/JP 3. Matters arising: None 4. Declarations of Interest: None 5. Governance: None 6. Community Book: Clerk reported that the Fund stood at £4058 year end; receipts for the year were £566. BR reported that the defibrillators had been delivered but costs were not yet confirmed. After discussion it was proposed that the locations should be on the external wall of the Community Centre in Bwlch-y-Sarrnau and the Phillips Hall in Abbeycwmhir. Two training dates will need to be arranged and recruitment for volunteers to operate the equipment to be organised by BR/GP for Bwlch-y-Sarnau and JE for Abbeycwmhir. DJ/KP 7. Correspondence: Date From Subject 23/01 Powys CC Planning Decision Notices 6/1 – 20/1/17 24/01 C Davies MP Invite to meeting re: LDP. Circulated to Council 27/01 Welsh Gov’t Publicise 1914-18 memorial website:cymruncofio-walesremembers1914- [email protected] 30/1 Powys CHC Meeting schedule for Community Health Council 31/01 OneVoiceWales Press release from Audit Office concerning poor governance 31/01 Powys CC Planning application P/2017/0097. Agenda Item 10 06/02 Powys CC Planning Decision Notices 21/1 – 03/02/17 07/02 Powys CC Publicise “Community Deliver” newsletter 10/02 PAVO E-briefing notification 10/02 Powys CC Election briefing information 14/02 Powys CAB Citizens Advice Bureau newsletter 23/02 OneVoiceWales Newsletter Abbeycwmhir Community Council Minutes 23/02 Powys CC Electronic newsletter. Link for Councillors to sign up and receive regular updates www.powys.gov.uk/news 27/02 Powys CC Link for objection report to closure of high schools 27/02 Welsh Gov’t Link to consultation on gypsy, traveller and show people sites. Circulated to Council 06/03 Powys CC Planning Decision Notices 17/02 – 03/03/17 10/03 Powys CC Link to Consultation Report on Closure of mid- stream at Brecon High School. Circulated to Council 13/03 Powys CC Press Release: Reduced opening times for Household Waste Sites 13/03 Powys CC Decision letter on merger of Llandrindod And Builth High Schools. Circulated to Council 22/03 Powys CC Planning Decision Notices 03/03/17 – 17/03/17 24/03 Powys CC Not offering ‘Code of Conduct’ training 31/03 Kirsty Williams AM Information on ‘My Cariad’’ Charity who provide training, etc on defibrillators. Grants available 03/04 OneVoiceWales Publication of ‘Good Councillor Guide’ 10/04 OneVoiceWales Local Gov’t Reform White Paper and OVW response 11/04 Village Gateways Company providing gate style village signs which contribute to reducing speeds 13/04 OneVoiceWales New Councillor Training schedule 20/04 Upper Bridge Quote for maintaining web information. Agenda Item 21/04 OneVoiceWales Letter from Auditor General explain changes to Audit approach and fees. Agenda Item 24/04 Powys CC Planning Decision Notices 17/03 – 21/04/17 05/05 OneVoiceWales Training Schedule 24/04 Powys CC Planning Decision Notices 21/04/17 – 05/05/17 May17 OneVoiceWales Request for nomination of representative from council. For discussion Council were informed of the last item requesting nomination(s) for One Voice Wales but after discussion it was agreed that no action be taken. DJ/JE 8. Finance a. Cheques signed since previous meeting Cheque To Reason Amount 100428 Upper Bridge Web Site rebuild £240 Enterprises Minutes Page 2 of 4 Abbeycwmhir Community Council Minutes b Cheques to be signed at this meeting: Cheque To Reason Amount 100429 Philips Hall Grant £250 100430 Bwlch y Sarnau Grant £250 Community Canter 100431 Philips Hall Rental £ 30 100432 M Evans Village Green Maintenance £450 100433 M Hamer Village Green Rent £ 10 100434 D Worgan Internal Audit fee £ 50 100435 One Voice Wales Membership £ 32 Came & Company Insurance £168 100436 b. Audit Update i. Clerk reported that the Audit Documentation was complete and the internal audit carried out ii. A Letter had been circulated from the Auditor General explaining new approach (since last year) and consequent increase in fees c. Budget and spending review: No monies expended at this point so no report is presented. Council to note that since the election was uncontested that the reserve for this will only be partially consumed. Election costs not confirmed yet and will probably be deducted from the December precept allocation. JE/GP 9. Training None 10. Planning Application P2017/0097 Erection of agricultural workers dwelling and associated works at Tynyberth Abbeycwmhir Llandrindod Wells Powys. Discussed with Chairman. Chairman had informally discussed this with others, no concerns raised. BR/GP 11. Highways matters a. Refurbishment of area fronting St. Mary’s church is still unresolved and to be left as an Agenda item for the next meeting 12. Wind Farms None 13. General Matters a. Clerk had confirmed his resignation due to an impending house move. Interim plans to cover this are: i. BR to monitor e-mail account and hold a copy of all electronic files ii. KP to hold hard copy files and archives iii. Clerk to place an advert for the position on the website b. It was agreed to use of Roger Malvern (Upper Bridge Enterprises) to maintain the website at a projected cost of £60 per annum at the current activity level DJ/JE Minutes Page 3 of 4 Abbeycwmhir Community Council Minutes 14. AOB None 15. Next meetings The following dates are for statutory meetings to be held on the third Thursday in the month through the next twelve months. Councillors are asked to ensure the dates are noted in their diaries. Date: Meeting: Comments: Thursday September 21st 2017 Council Consider Budget Items Thursday November 16th 2017 Council Approve Budget Thursday January 18th 2018 Council (Re)Appoint Internal Auditor Thursday May 17th 2018 AGM & Council Approve Accounts Ad hoc meetings between the dates noted above will be arranged as Council business dictates; Councillors will be notified as necessary. Meetings will start at 8:00pm (except the AGM which will start at 7:30pm) The meeting closed at 9.30 pm. Minutes Page 4 of 4 .
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