Appendix 1

HOUSING CAPITAL MONITORING REPORT PERIOD 3 2021/22

Key Strategic Objective Approved Projected to Actuals at P3 Detailed Project Information 2022/23 2023/24 Budget 31st March, Approved Approved 2021/22 2022 Budget Budget

£ £ £ £ £ See Section on 'Major Component Major Component Replacement 17,050,998 16,904,193 1,227,088 15,921,000 7,500,000 Replacement'

Contingencies 349,650 124,650 0 See Section on 'Contingencies' 227,000 269,000

Demolitions 453,934 453,934 96,309 See Section on 'Demolitions' 3,250,000 0

See Section on 'Structural and Structural and Environmental 5,336,079 6,519,839 560,106 3,057,000 2,349,901 Environmental'

Other Capital Expenditure 12,833,570 15,025,285 3,002,323 See Section on 'Other Capital Expenditure' 23,345,000 22,206,839

TOTAL PROGRAMME EXPENDITURE 36,024,231 39,027,901 4,885,826 45,800,000 32,325,740

CFCR 8,464,000 8,464,000 4,662,313 See Section on 'Income' 8,327,000 8,313,000

Draw on Accumulated Surplus 6,025,378 6,025,378 0 See Section on 'Income' 0 0

Borrowing 19,816,833 22,820,741 0 See Section on 'Income' 29,757,000 17,227,740

Reserves 0 0 0 See Section on 'Income' 0 0

Scottish Government Funding 1,206,492 1,206,254 163,884 See Section on 'Income' 7,716,000 6,785,000

2nd Homes Council Tax 500,000 500,000 0 See Section on 'Income' 0 0

Commuted Sums 0 0 0 See Section on 'Income' 0 0

Other Income 11,528 11,528 59,628 See Section on 'Income' 0 0

TOTAL PROGRAMME INCOME 36,024,231 39,027,901 4,885,826 45,800,000 32,325,740

NET EXPENDITURE 0 0 0 0 0 1 Major Components Approved Projected to Actuals at P3 Key Project 2022/23 2023/24 Budget 31st March, Milestone Approved Approved 2021/22 2022 Budget Budget

£ £ £ £ £

Project Budgets Approved 2021/22: - LP of 15th June, 2021 Major Component Replacements - Allocated 13,730,120 16,663,538 1,227,088 See 0 0 Expanded Section Major Component Replacements - Unallocated 3,320,878 240,655 0 See 15,921,000 7,500,000 Expanded Section TOTALS 17,050,998 16,904,193 1,227,088 15,921,000 7,500,000

2 Contingencies Approved Projected to Actuals at P3 Key Project 2022/23 2023/24 Budget 31st March, Milestone Approved Approved 2021/22 2022 Budget Budget

£ £ £ £ £

Project Budgets Approved 2021/22: - LP of 15th June, 2021 Contingencies 349,650 124,650 0 N/A 227,000 269,000

349,650 124,650 0 227,000 269,000

3 Job Prime Demolitions Approved Projected to Actuals at P3 Key Project 2022/23 2023/24 Number Oracle Budget 31st March, Milestone Approved Approved Budget 2021/22 2022 Budget Budget Upload Code £ £ £ £ £

Project Budgets Approved 2021/22: - LP of 15th June, 2021 H19102 H19102 Demolition of Lockups 232,214 232,214 96,309 Complete / 0 0 Design & Tender H18120 H18120 1 - 20 Miller Terrace & 32 - 78 Road 221,720 221,720 0 Complete / 250,000 0 (Even Numbers) Design and Tender TBC TBC Demolition of Riverside Flats 0 0 0 Concept 2,000,000 0

TBC TBC Demolition of Former Mainholm Academy 0 0 0 Concept 1,000,000 0

453,934 453,934 96,309 3,250,000 0

4 Structural and Environmental Approved Projected to Actuals at P3 Key Project 2022/23 2023/24 Budget 31st March, Milestone Approved Approved 2021/22 2022 Budget Budget

£ £ £ £ £

Project Budgets Approved 2021/22: - LP of 15th June, 2021 New Projects 2021/22 External Fabric Upgrades to 269 Properties - 0 4,000,000 0 Concept 0 0 Dailly, , , Symington &

Non-Traditional Properties - Cladding Options 0 60,000 0 Concept 0 0

ABS8 - 12 Properties at 0 100,000 0 Concept 0 0

Stabilisation Works at Main Road, Ayr 0 0 0 Design and 0 0 Tender

Projects Carried From 2020/21 Replacement Roof Coverings and External 0 0 0 Concept 0 0 Fabric Upgrade Works 189 Nr Properties at Various Locations Re-roofing and External Fabric Upgrades 765,671 942,671 332,187 On Site 0 0 Contract 1: 71Nr Properties Various Locations

5 Re-roofing and External Fabric Upgrades 86,401 816,401 227,919 On Site 0 0 Contract 2: 73Nr Properties Various Locations

Roof Replacement Works - 157,500 157,500 0 On Site 0 0

Projects Carried From 2019/20 Re-roofing and External Fabric Upgrade - 93 89,260 89,260 0 Complete 0 0 Properties in Dundonald & (H20101)

Unallocated Balance - 2021/22, 2022/23 and 2023/24 - Structural and Environmental

Unallocated Balance - 2021/22, 2022/23 and 4,237,247 354,007 0 Concept 3,057,000 2,349,901 2023/24

5,336,079 6,519,839 560,106 3,057,000 2,349,901

6 Other Capital Expenditure Approved Projected to Actuals at P3 Key Project 2022/23 2023/24 Budget 31st March, Milestone Approved Approved 2021/22 2022 Budget Budget

£ £ £ £ £

Project Budgets Approved 2021/22: - LP of 15th June, 2021 Sheltered Housing Common Areas 184,045 142,795 0 See 125,000 0 Expanded Section Footpaths 20,000 10,000 0 See 0 0 Expanded Section Buy Back Properties 566,906 566,906 268,555 See 800,000 800,000 Expanded Section Window Replacement Programme 1,203,574 2,703,574 92,543 See 0 0 Expanded Section Environmental Improvements 394,832 339,832 0 See 100,000 706,839 Expanded Section New Builds 10,431,431 11,004,396 2,610,843 See 22,320,000 20,700,000 Expanded Section Advance Works / Fees / ICT 32,782 257,782 30,382 See 0 0 Expanded Section

12,833,570 15,025,285 3,002,323 23,345,000 22,206,839

7 Income Approved Budget Projected to 31st Actuals at P3 Key Project 2022/23 2023/24 2021/22 March, 2022 Milestone Approved Approved Budget Budget

£ £ £ £ £

Project Budgets Approved 2021/22: - LP of 15th June, 2021 Funding Type CFCR 8,464,000 8,464,000 4,662,313 Income 8,327,000 8,313,000 Draw on Accumulated Surplus 6,025,378 6,025,378 0 Income 0 0 Borrowing 19,816,833 22,820,741 0 Income 29,757,000 17,227,740 Reserves 0 0 0 Income 0 0 Scottish Government Funding 1,206,492 1,206,254 163,884 Income 7,716,000 6,785,000 2nd Homes Council Tax 500,000 500,000 0 Income 0 0 Commuted Sums 0 0 0 Income 0 0 Other Income 11,528 11,528 59,628 Income 0 0 TOTAL FUNDING 36,024,231 39,027,901 4,885,826 45,800,000 32,325,740

8 Appendix 2

Advanced/ Proposed Proposed (Carry Revised Revised Request For Budget Adjustments Forward) Release In Year Budget Additional Projected 2022-23 2023-24 from/to Back Amendments Budget 2021-22 Budget Budget 2021-22 2021-22 2021-22 2021-22 Budget £ £ £ £ £ £ £ Revised Total Budgets as approved by South Council's Leadership Panel 15th June 2021 36,024,231 45,800,000 32,325,740 1 Council of 20th January, 2021, approved the paper 'Setting of Council House Rents and Other Rents and Charges (2021/22 – 2023/24) and Proposed Housing Revenue Account (HRA) Revenue Budget 2021/22 and Capital Budget (2021/22 - 2025/26)' which set the capital programme for the five years 2021/22 to 2025/26. Budget adjustments to the programme have been approved through: - - P12 Capital Monitoring report approved by Leadership Panel of the 15th June, 2021. The adjustments approved through the above report have been incorporated into the P3 report. 2 Leadership Panel of 15th June, 2021, approved the paper 'Budget Management - Revenue Budgetary Control 2020/21 – Out-turn Statement at 31 March 2021'. As part of this paper, budgets were approved to be transferred from the Housing Accumulated Surplus to 'Fund the increased Cost of Repairs in Void Properties', 'Funding Towards the Window Replacement Programme' and 'Funding External Wall Insulation / External Fabric Upgrades' and it is requested that these be added to unallocated balances in 2021/22 as detailed below: -

- Capital Element of Works Undertaken In Void Properties (3089); 300,000 300,000 0 0 - Window Replacement Programme - Unallocated Budget 2021/22; and 1,500,000 1,500,000 0 0 - Energy Efficiency / HEEPS ABS Projects. 1,400,000 1,400,000 0 0 3 As noted above, the 2021/22 to 2025/26 Housing Capital Investment Programme was approved by South Ayrshire Council at its meeting held on the 20th January, 2021 and the budgets detailed in this report reflect the approved figures. (i) It is requested that unallocated budgets in 2021/22 be allocated to projects as detailed below: - Major Component Replacements - Full Modernisations to 250 properties Troon, Dundonald, Monkton, Prestwick, (550,000) (550,000) 0 0 , , Tarbolton, , Barr, , , Dailly, Kirkoswald, , & Maybole (H19143); - Addressing Dampness and Condensation Issues as Reported During the Course of 213,006 213,006 0 0 the Year; - Capital Element of Works Undertaken In Void Properties (3089); 700,000 700,000 0 0 - Central Heating Replacement - Emergency & Urgent Works; 760,779 760,779 0 0 - Replacement Double Glazed Units and Doors; 128,073 128,073 0 0 - Upgrading of Door Entry Systems; 33,950 33,950 0 0

9 Appendix 2

- Window Replacement at 17/19 Knockcushan Street, Girvan; 10,000 10,000 0 0 - Upgrade Works to Automatic Doors in SHU's; 205,000 205,000 0 0 - Full Modernisation to 274 Properties in Ayr (H19144); 5,000 5,000 0 0 - Partial Modernisations to 246 Properties in Dundonald, Monkton, Tarbolton, 5,000 5,000 0 0 Coylton, Mossblown, Dunure, Maybole, Minishant, Kirkoswald, Dailly, Girvan, Colmonell, Barr and Ayr (H19145); - Major Component Replacement - Unallocated 2021/22; and (2,426,878) (2,426,878) 0 0 - Major Component Replacement - Ring Fences per February 2019 and Sept 2019 (267,690) (267,690) 0 0 Panels. Contingencies - Contingencies. (225,000) (225,000) 0 0 Structural and Environmental - Re-roofing and External Fabric Upgrades Contract 1: 71Nr Properties Various 177,000 177,000 0 0 Locations; - Re-roofing and External Fabric Upgrades Contract 2: 73Nr Properties Various 730,000 730,000 0 0 Locations; - External Fabric Upgrades to 269 Properties - Dailly, Prestwick, Troon, Symington & 4,000,000 4,000,000 0 0 Ayr; - Non-Traditional Properties - Cladding Options; 60,000 60,000 0 0 - ABS8 - 12 Properties at Annbank; and 100,000 100,000 0 0 - Structural and Environmental - Unallocated 2021/22. (3,883,240) (3,883,240) 0 0 Window Replacement Programme - Unallocated Window Replacement Budget 2021/22; (1,500,000) (1,500,000) 0 0 - Window Replacement Programme - 163 Properties in Dailly, Dunure, , Old 92,543 92,543 0 0 Dailly, Pinmore, Tarbolton and ; and - Window Replacement Programme 2021/22 - 233 Properties in Ayr, Coylton, 1,407,457 1,407,457 0 0 Girvan, Mossblown and Troon. Environmental Improvements - Environmental Improvements - Uncommitted Funding 2021/22, 2022/23 & 2023/24; (55,000) (55,000) 0 0 and - Supply/Installation of Eurobin Corrals - Various Locations. 55,000 55,000 0 0 Advance Woks / Fees / ICT - Central and Departmental Overheads. 225,000 225,000 0 0 (ii) It is requested that unallocated budgets in 2022/23 be allocated to the projects as detailed below: - Structural and Environmental - Stabilisation Works at Main Road, Ayr; and 0 400,000 0 - Structural and Environmental - Unallocated 2022/23. 0 (400,000) 0 Environmental Improvements - Environmental Improvements - Uncommitted Funding 2021/22, 2022/23 & 2023/24; 0 (40,520) 0 and

10 Appendix 2

- Supply/Installation of Eurobin Corrals - Various Locations. 0 40,520 0 4 It is requested that budgets be carried forward from 2021/22 to 2022/23 to reflect current project profiling as detailed below: - Major Components - Riverside High Flats, Ayr; and (277,390) (277,390) 277,390 0 - Major Component Replacements - Ring Fenced per Feb 2019 and Sep 2019 (385,655) (385,655) 385,655 0 Panels. Other Capital Expenditure - Sheltered Housing Common Areas - Unallocated Budget 2021/22 and 2022/23; (41,250) (41,250) 41,250 0 - Footpaths Unallocated Budget 2021/22; and (10,000) (10,000) 10,000 0 - Environmental Improvements - Uncommitted Funding 2021/22, 2022/23 & 2023/24. (55,000) (55,000) 55,000 0

5 It is requested that budgets be advanced from future years New Builds to fund expenditure incurred in 2021/22 as detailed below: - (i) It is requested that budgets be advanced from 2022/23 to fund expenditure incurred in 2021/22 as detailed below: - New Builds - New Build - Mainholm. 429,451 429,451 (429,451) 0 (ii) It is requested that budgets be advanced from 2023/24 to fund expenditure incurred in 2021/22 as detailed below: - New Builds - New Housing Development - Site of Former Riverside Flats, Ayr. 242,392 242,392 0 (242,392) 6 Work that had previously been planned to be undertaken in relation to Fire and Smoke Alarms - LD2 Compliance Works through Modernisation Contracts has been extracted and is now being undertaken through a specific contract. It is requested that (a) the costs that would have been incurred through the modernisation contract budgets in 2021/22 be transferred to the Fire and Smoke Alarms - LD2 Compliance as detailed below: -

- Full Internal Modernisations 2020/21 - 206 Nr Properties in Various Locations (118,020) (118,020) 0 0 Throughout South Ayrshire (H20125); - Kitchen and Boiler Replacement Works 2020/21 - 263 Nr Properties in Various (150,666) (150,666) 0 0 Locations Throughout South Ayrshire (H20126); - Partial Internal Modernisation Works 2020/21 - 50 Nr Properties in Girvan (28,644) (28,644) 0 0 (H20127); and - Fire and Smoke Alarms - LD2 Compliance Work. 297,330 297,330 0 0 7 An analysis has been completed to ensure budgets allocated in the monitoring report equal those approved through original project acceptance and it is requested that the following adjustments be approved to bring these into line: - - Travelling Person's Site, Girvan; and (59,084) (59,084) 0 0 - Site of the Former Tarbolton Primary School. (39,794) (39,794) 0 0 (97,452) (98,878) 0 3,200,000 3,003,670 339,844 (242,392) TOTAL REVISED BUDGET 39,027,901 46,139,844 32,083,348

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