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Museum Advisory Committee Meeting Thursday, June 23, 2016, 7:00 P.M

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Museum Advisory Committee Meeting Thursday, June 23, 2016, 7:00 P.M Museum Advisory Committee Meeting Thursday, June 23, 2016, 7:00 p.m. AGENDA 1. Adoption of the Agenda 2. Minutes of May 26, 2016 meeting 3. Issues Arising from Minutes 4. Report from “Friends” and “Building Committee” 5. Financial - Monthly Expenses for June Financial Report for May 31, 2016 6. Correspondence / Other administrative issues. 7. Museum Chair Matters 8. Curatorial Assistant’s Report 9. Curator’s Report - Year End Report - Social Media Content Plan - Three Year Exhibit Proposal Plan 10. Other Business Settlers’ Day 11. Adjournment Penetanguishene Centennial Museum & Archives Minutes of Museum Advisory Committee Meeting of Thursday, May 26, 2016 Members Present: Irene Ashworth, Irene Lau, Joe Maurice, Fred Patterson, Jane Rogers, Doug Rawson, Peter Decourcy Regrets: John LeClair, Jesse Graham Staff: Nicole Jackson Adoption of Agenda 2016-9 Moved by D. Rawson and SECONDED by I. Ashworth THAT the agenda for the Thursday, May 26, 2016 meeting is adopted. Adoption of Minutes 2016-8 Moved by J. Graham and SECONDED by I. Ashworth THAT the minutes of the March 31, 2016 meeting be accepted. CARRIED. Issues Arising From Minutes No issues arising from Minutes. Report from Friends and Building Committee The large 20 x 40 tent has been cleaned and will be returned soon to be put up. The smaller tent could not be cleaned as the material would have disintegrated. A new tent will take up to 3 months to order. The existing tent will be used for the remainder of the season. Approximately 80 bricks need to be replaced in the walkway before June 10th event. A quote for a new door at the front of the museum has been requested. The next Friends meeting will take place on June 16th. Financial Members inquired about the $3000 repairs done, N. Jackson explained that was the total for all of repairs that took place in the spring including the porch posts, the siding around the front door (Burke Street), repairs to concession stand, repairs to windows around the front entrance and repair to siding at the back of the museum. Curator’s Report N. Jackson included the draft schedule for the Champlain’s Legacy event that was presented at the pre- advisory committee meeting. The museum‘s presentation for Mental Health Week went very well with almost 50 people attending the evening presentation. Most of the people attending were new to the museum, therefore, it was a great partnership with Waypoint Centre for Mental Health Care. N. Jackson set up a display at Georgian Village during the first week of May. The art collection for the tercentenary celebrations will be on display until the end of June. N. Jackson did ask the Friends of the Museum to help with bbq for the Beck Family Reunion, but they declined as it was too close to the Canada Day event. The museum has secured Feast Catering for the event and a registration form is near completion to send out to the family members. The cost for the day will be $30 for adults and $20 for kids and will take place on July 9th. The Change the World Volunteer Program with the students of Le Caron and Friends of the Museum was quite successful on May 19th. There was 28 students that cleaned the museum grounds for 2 hours. They accomplished quite a bit of work, including the cleaning of the fountain area. I Lau suggested that we try and get the students out four times a year to help with clean up. D. Rawson suggested that we ask the Scouts as they would be happy to help. Other Business Irene Lau updated the group about the P.S.S. Reunion taking place on June 3, 4, 5th. She stated that there were 250 confirmed for the bbq at the museum. J. Rogers updated everyone on the Settlers’ Day. She stated that the Settler’s committee should have another meeting before inviting the Gignac’s to a meeting. It was decided that the next Settlers’ Day meeting would take place on June 23rd at 6:00 p.m. before the next schedule advisory committee meeting. J. Rogers also represented Heritage Penetanguishene by talking about the Penetanguishene Road Project. She explained that the Women’s Institute had erected signs along Penetanguishene Road from Barrie to Wyebridge and they had connected with Heritage Midland and Heritage Penetanguishene to continue the projects in their respective towns. Heritage Midland is planning on erecting three signs in Midland detailing their history and Heritage Penetanguishene is looking at three signs. The project would be accomplished through a trillium grant. Peter Decourcy mentioned that he inquired with a cyclist Aaron Coulter about the bike repair station and he felt that the station would be a waste of funds. He suggested that a bike rack would be the best for the museum. Meeting adjourned at 8:12 p.m. by I. Ashworth Notes from Pre-Advisory Committee Meeting May 26, 2016 6 p.m. to 7 p.m. Members Present: Irene Ashworth, Irene Lau, Joe Maurice, Fred Patterson, Jane Rogers, Doug Rawson, Peter Decourcy, Doug Leroux Regrets: John LeClair, Jesse Graham Staff: Nicole Jackson N. Jackson presented the latest schedule for the Champlain’s Legacy Event. The updated draft schedule as of May 12th Time Activity Notes 9:30 – 2:30 Public programming begins (all Programming in place, and confirmed unless otherwise students/families visiting noted) stations - Simcoe County Museum - Penetanguishene Centennial Museum & Archives - Survival in the Bush - Sainte Marie Among the Hurons - Archie Martin - Metis Nation of Ontario Youth Program - Penetanguishene Public Library - Wye Marsh group - Lacrosse - TFO programming TBC 10:15-10:30 Music – Ariko (in park, main stage) 10:30-12:30 Formal event - Event MC – TFO/Radio Canada host TBC 10:30-10:45 Indigenous welcome and blessing (Beausoleil/Wendat – TBC) 10:45-11:10 Remarks (each speaker will told they have 2-3 minutes, but additional time has been allocated for transitions and introductions) Assumption is speakers are confirmed unless noted - Minister Madeleine Meilleur (AG, OFA) - Minister Mélanie Joly (Fed. Min. of Heritage) (TBC) - Nicole Lemieux, chief of the Bureau du Québec (Toronto) - Marc Trouyet, Consul General of France in Toronto - Mayor Gerry Marshall (Penetanguishene) - Mayor Michel Lamarre (Honfleur, France) - The Mayors will announce the twinning, and raise the flags at the end of their remarks 11:10 – 11:15 - Musical interlude 5 minutes – School Chair #1or other TBC (in park, main stage) 11:15 – 11:40 Remarks (each speaker will told they have 2-3 minutes, but additional time has been allocated for transitions and introductions) Assumption is speakers are confirmed unless noted - Ontario Regional Chief, Chief Isadore Day (TBC) - Beausoleil First Nation, Chief Roland Monague (TBC) Six Nations of the Grand River, Chief G. Ava Hill (TBC) - Huron-Wendat Nation, Grand Chief Konrad Siouï (TBC) - Metis Nation of Ontario, President-elect Margaret Froh (TBC) 11:40-11:47 Music – Sandowka or Métis drum circle or both (in park, main stage) 11:47-12:08 Provincial plaques unveiling ceremony - Harvey McCue, OHT Vice Chair remarks 3-4 minutes - Unveiling of plaques in situ 2 minutes - Official photographs taken while plaques are being read in the 6 languages 15 minutes 12:08-12:18 Opening of Legacy Walkway and statue unveilings - Participants and roles TBD - School choir #2 performs - Photo opportunity 12:18 Public lunch - Free food - Music - Ongoing programming 12:20-12:40 Music – Joelle Roy (in park, main stage) 12:20-12:30 VIPs Travel to OFA museum reception 12:30-2:00 OFA museum reception 12:30 -12:50 Music – Ariko (in park, main stage) 1:30 School groups depart TBC 2:30 Programming ends There are 280 students confirmed to attend the event. St. Ann’s, Canadian Martyrs are participating along with a school’s from Elmvale, Barrie and Hamilton. N. Jackson stated that the timing for all of the speeches needs to be short as there is a deadline to have everything done by lunch. N. Jackson stated that the idea to have different children speak for each of the busts would take a long time. P. Decourcey suggested that one student speak, he suggested contacting St. Ann’s to get their best French student to speak at the ceremony. Group discussed parking issues and agreed that there would be someone there for traffic control if needed. N. Jackson stated that three Recreation and Community Services staff would be helping on the day at the info booth and with the programming set up. N. Jackson stated that the Minister’s Reception at the museum is a lot more work than originally anticipated. She asked that two members be present at the museum during the day to help OFA staff with set up. She stated that they would need to rent a tent to put up on the museum grounds and the tent from the museum would be used down at the park. N. Jackson also stated that there would be a dinner on the Thursday evening with the Deputy Mayor of Honfleur, members from OFA and town representatives. She has invited J Maurice, Chair of Museum advisory Committee to the dinner as he will be the contact person at the museum for the Minister’s Reception as N. Jackson is handling the statue unveilings. Meeting adjourned at 7:10 p.m. Curatorial Assistant Report Champlain Legacy Jan was able to assist Nicole with this project by marketing to 36 schools, churches, private schools, home schooling networks and senior clubs and residences. Four schools responded with 11 classes attending, one senior residence responded. In total approximately 300 students attended.
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