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Tender for Airport Liability, Airport Terminal Property Insurance

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Tender for Airport Liability, Airport Terminal Property Insurance TENDER FOR AIRPORT LIABILITY, AIRPORT TERMINAL PROPERTY INSURANCE July 2016 Airport Liability and Airport Terminal Property Insurance Page 1 of 21 TITLE: Airport Liability and Airport Terminal Property Insurance CONTRACT No. CONTENTS: Page Schedule 1 Instructions to Tenderers 3 Schedule 2 Evaluation Process 6 Schedule 3 Form of Tender 8 Schedule 4 Specifications: Airport, Employers, Property and Terrorism Insurance 9 Schedule 5 Pricing Schedule 20 APPENDICES AFRS Tasking Document Site Plans: Air Terminal Floor Plans External Critical Part Airport Liability and Airport Terminal Property Insurance Page 2 of 21 SCHEDULE 1 INSTRUCTIONS TO TENDERERS 1. Introduction A.1 These instructions are designed to ensure that all tenders are given equal and fair consideration. It is important therefore that tenderers provide all the information requested in the format and order specified. If in any doubt as to what is required please contact Mr Jordan Borg on Tel: (+350) 20051631 or e-mail [email protected]. 1.2 A description of the requirements is detailed in the Specification Document enclosed with these instructions at Schedule 4. 2. Instructions 2.1 Tenders are invited for the provision of suitable Airport Liability and Airport Terminal Property Insurance cover beyond the expiration of the current policy which expires at midnight on 21st August 2014. 2.2 All the requirements under this tender will be awarded to a single tenderer; therefore, any tenderer who does not offer all of the policies required will not be considered. 2.3 The above specifications have been based on HM Government’s current insurance cover. Tenderers may quote for alternative cover proposals, including levels of deductibles, provided that at least the level of cover outlined in these specifications is met. 2.4 Variants will not be considered. 3. Contract Period 3.1 The contract is for a period of two (2) years commencing on the date specified in the letter of award. 4 Communications and Queries 4.1 All communications during the tender period must be directed to the Procurement Office for the attention of the officer named in 1.1 above. 4.2 The Procurement Office will only correspond with those parties who have registered their interest and H.M. Government of Gibraltar accepts no liability for those parties who, having obtained this document through other means, have not been made aware of any changes, amendments, clarifications, extensions, etc. which impact on the delivery of the requirements and the tenderers bid. 4.3 Queries arising from the tender documents should not be submitted later than 10 working days before the closing date. 4.4 In order to ensure equality within the tender process, replies to queries will be circulated to all tenderers. 4.5 Requests for clarification or additional information post tender submission, if applicable, will be circulated by and forwarded to the officer named in 1.1 above. Airport Liability and Airport Terminal Property Insurance Page 3 of 21 5. Submission of Tender 5.1 The original and an electronic version, in CD, DVD, USB or other media, of the complete tender is to be submitted in a sealed envelope marked “Tender for Airport Liability and Airport Terminal Property” and deposited in the Tender Box situated at the entrance to No.6 Convent Place by the due date. Please ensure that your envelope does not bear any distinguishing marks other than the address and reference given above. 5.2 Tenders will be accepted before and up to the time shown below and any tenders received after the closing date may not be considered. 5.3 All documentation submitted in support of the Tender submission is to be in English. Where the original literature is in another language, a translation into English, of all of the text, shall be affixed to the original. 5.4 All copies of the tender, on whatever medium supplied, must be identical. It is the sole responsibility of the tenderer to ensure that all copies of the tender bid it supplies are identical. 5.6 The original tender MUST be bound; loose documents may not be accepted. The following are acceptable forms of binding: 2 or 4 Ring Binders; 2 or 4 Ring lever Arch Folders; Card folders with documents secured by treasury tags; Binding combs; or Other similar types of temporary document binding solutions. Individual plastic wallets should not be used. 6. Price 6.1 All prices, including premiums, are to be submitted in GBP. The Client will remunerate the successful tenderer by way of an agreed annual fee. Tenderers should submit all premium indications net of all brokerages/commissions allowed by insurers and confirm that all such brokerages/commissions will be rebated to the Client and that terms negotiated with insurers are on a net absolute basis. 7. Amendments to Tender Documents 7.1 H.M. Government of Gibraltar reserves the right to amend the enclosed tender documents at any time prior to the deadline for receipt of Tenders. Any such amendment will be numbered, dated and issued by the Procurement Office. Where amendments are significant, the Government may at its sole discretion, extend the deadline for the receipt of Tenders. 7.2 No alterations by tenderers will however be accepted after the Tender has been submitted. Any alterations required to be made by the tenderers before final submission shall be made by striking through the incorrect wording/figure(s) and inserting the correct wording/figure(s) above the original in such a manner that the original wording/figure is still visible through the correction. All such alterations will be made in ink and initialled by the tenderer. 8. Incomplete Tenders 8.1 Tenders may be rejected if the complete information requested is not given at the time of tendering. Airport Liability and Airport Terminal Property Insurance Page 4 of 21 9. Acceptance of Tenders 9.1 By issuing this invitation HM Government of Gibraltar does not bind itself in any way to accept the lowest or any tender. Tenderers will not be entitled to claim from HM Government any costs or expenses that may be incurred in preparing the Tender whether or not the Tender is successful. 10. Period for which the Tender shall remain valid 10.1 Unless otherwise stated by the tenderer, Tenders shall remain valid for a period of 120 days from the closing date for receipt of tenders. 11. Administrative Information 11.1 The successful tenderer will be expected to comply with Gibraltar Laws in the execution of this contract. Laws of Gibraltar may be viewed online at http://www.gibraltarlaws.gov.gi 12. Viewing the Site(s) 12.1 Upon request and prior to the closing date; the Procurement Office will arrange one site visit for all Tenderers. 12.2 Tenderers are not to make their own arrangements or contact site users/managers to view the site on their own. 13. Closing Date 13.1 The closing date for the return of Tenders is contained on the tender notice available online at https://www.gibraltar.gov.gi/new/press-releases Airport Liability and Airport Terminal Property Insurance Page 5 of 21 SCHEDULE 2 EVALUATION PROCESS Tender submissions will be evaluated by a panel comprising of at least three Senior Public Officers together with an appointed Insurance Consultant. The following will be the selection criteria used to qualify tenderers for further consideration: Tenderers should prove their economic & financial standing and their ability and technical capacity by submitting for consideration by the panel: (a) Financial and economic standing: Statement regarding their general and specific (in the business of providing the relevant insurances) turnover in the last three years. If this information is available, free of charge, electronically; provide the web address, identity of the issuing authority or body and precise reference of the documentation. o If the information concerning turnover is not available for the entire period required; the date on which the business was set up or started trading. Copies of audited accounts and Balance Sheets for the last three financial years (b) Ability and technical capacity: Description of core business and any other business activities; The proposed underwriter should possess a minimum ‘A’ rating awarded to by A.M. Best or other equivalent rating agency; Proof of current and relevant license(s) issued by the Office or Fair Trade, Gibraltar Financial Services Commission and/or other equivalent organisation of the Tenderer’s country of origin, recognised by the European Union; Proof of providing insurance cover of similar business in the last 3 years Details of any certifications held or sought under International, European, British or other quality standards (e.g. BS EN ISO 9001) (c ) A certificate issued by the Commissioner of Income Tax or other relevant competent authority attesting that the tenderer has fulfilled its obligations relating to the payment of social security contributions and taxes. Only submissions received from tenderers which have been qualified as above will be evaluated on the basis of the most economically advantageous tender taking account of the following criteria: Award Criteria Weighting (a) The most advantageous/diverse Terms and Conditions offered, as contained in the 30% proposed policy wording document (b) The level of cover and sub limits offered, (including separate terrorism cover) in excess of 25% minimum requirements. (c) Premium 20% (d) Deductibles 20% (e) Added Value 5% Airport Liability and Airport Terminal Property Insurance Page 6 of 21 Documents to be submitted with the Tender The following duly signed and completed documents are to be submitted for consideration by the panel: Documents Required Submission Cross Ref Checklist i.e. Page No. or Section a) Evaluation Process – Schedule 2; b) Form of Tender – Schedule 3; c) Pricing Schedule- Schedule 6; d) Copies of the proposed Policy Documents including proposed policy wording highlighting where the minimum requirements stated in the attached schedule are covered.
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