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City of Menifee Parks, Recreation, and Trails Commission Meeting Agenda Thursday, October 6, 2016

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City of Menifee Parks, Recreation, and Trails Commission Meeting Agenda Thursday, October 6, 2016 City of Menifee Parks, Recreation, and Trails Commission Meeting Agenda Thursday, October 6, 2016 City Council Chambers 29714 Haun Road 6:00 p.m. Regular Meeting Menifee, CA 92586 THE PURPOSE OF THE PARKS, RECREATION AND TRAILS COMMISSION MEETINGS ARE TO CONDUCT THE CITY’S BUSINESS PLEASE SEE OUR DECORUM POLICY NOTES AT THE END OF THIS AGENDA AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. PRESENTATIONS 5. APPROVAL OF MEETING MINUTES 5.1. Minutes of September 1, 2016 6. AGENDA APPROVAL OR MODIFICATION 7. PUBLIC COMMENTS (Non-agenda items only) 8. DISCUSSION ITEMS 8.1. CA Youth Soccer and Recreation Development Grant Application Recommend the City Council adopt Resolution No. 16-569 for approval to submit a second grant application to the State Parks and Recreation Department California Youth Soccer and Recreation Development Program for funding the Lazy Creek Park Enhancements; and Delegate authority to the City Manager to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope. 8.2. AMR Skate Park Security Review and consider recommendations to City Council on potential capital improvements and programming modifications at the Audie Murphy Ranch Skate Park to improve safety and security. 9. COMMUNITY SERVICES DIRECTOR COMMENTS 9.1. Parks in Progress Update 9.2. Recreation Division Report 9.3. Special Events Update 9.4. Capital Improvement Program Update 9.5. Maintenance Division Report 10.COMMISSIONER REPORTS ON COMMITTEE ACTIVITIES 11.FUTURE AGENDA REQUESTS FROM COMMISSIONERS: Items Scheduled for Future Agendas: Large Animal Sanctuary “Next-Gen” Housing fee analysis Docents Program for Parks Public Art in the Park E.L. Pete Peterson Dog Park Update Street Banner Program (pending design specification) 12.ADJOURNMENT Decorum Policy Notes Please use a speaker request form when you wish to address the Commissioners. The Commission anticipates and encourages public participation at its Commission meeting, both on agenda items and during the public comments period. Please use respect by not having your cell phones on, refrain from talking in the audience or outbursts that may be disruptive. While we encourage participation, we ask there be a mutual respect for the proceedings. Staff Reports Materials related to an item on this Agenda, including those submitted to the Parks, Recreation and Trails Commission after distribution of the agenda packet, and are available for public inspection by contacting Jennifer Allen, Deputy City Clerk, at (951) 672-6777 during normal business hours. City of Menifee Parks, Recreation, and Trails Commission Agenda October 6, 2016 Page 2 Compliance with the Americans with Disabilities Act If you need special assistance to participate in this meeting, you should contact Jennifer Allen, Deputy City Clerk, at (951) 672-6777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. City of Menifee Parks, Recreation, and Trails Commission Agenda October 6, 2016 Page 3 City of Menifee Parks, Recreation, and Trails Commission Meeting Minutes September 1, 2016 1. CALL TO ORDER Call to Order by Commission Chair Bill Zimmerman at 6:00PM. 2. ROLL CALL Present were: Commissioner Altie Holcomb, Commissioner Richard Croy, Commission Chair Bill Zimmerman, Commission Vice Chair Tom Giedroyce, Commissioner Marty Rosen, Community Services Director Robert Lennox, Parks & Landscape Superintendent Joe Solano, Administrative Analyst Bruni Reyes, Community Services Supervisor Jason Hendrix, Parks & Landscape Supervisor Bryce Howell, Community Service Leaders Lorri Nienaber and Michael Kucsan, as well as six members of the public. 3. FLAG SALUTE Flag salute conducted by Commissioner Marty Rosen 4. PRESENTATIONS 4.1 Staff Introductions: Parks & Landscape Maintenance Supervisor - Bryce Howell Parks & Landscape Maintenance Specialist – Joseph Powell 5. APPROVAL OF MEETING MINUTES 5.1. Minutes of August 18, 2016 o Motion to approve minutes of the August 18, 2016 meeting with the noted modifications was made by Commissioner Rosen o Motioned seconded by Commissioner Holcomb. o Motion approved unanimously 6. AGENDA APPROVAL OR MODIFICATIONS None. 7. PUBLIC COMMENTS (Non-agenda items only) Mr. Bill Wright expressed his concern about trees. He is wondering what the city is doing about educating homeowners, HOAs, property owners, and landscapers about the tree ordinance. What is being done about enforcing the ordinance? Community Services Department (CSD) Director explained how the City handles the Ordinance and the enforcement of it. 8. DISCUSSION ITEMS 8.1. 2016 Menorah Lighting Event Discussion Discuss City sponsorship of a Menorah Lighting special event in the City of Menifee in conjunction with the annual Christmas Tree Lighting event, at the request of Commissioner Rosen. CSD Director Robert Lennox provided background information regarding the proposed Menorah Lighting event and provided options to the Commission. The Commission held a brief discussion regarding the topic. Commissioner Rosen suggested that the Menorah Lighting event take place at the Countryside Marketplace for 2016, as in past years, and be placed on the City’s Community Calendar. He also requested that staff consider scheduling future Christmas Tree Lighting events on any day other than Saturday in order to combine both events. Public Speaker: Mr. Bill Wright expressed his opposition against the Menorah Lighting Event in the interest of being inclusive and maintaining the separation between church and state. The City should change the name of the Christmas Tree Lighting event to “Holiday Tree Lighting” event for the same reasons and refrain from including religious symbols at City events. 8.2. Policy Recommendation: Alcohol Vending at City Sponsored Events Review and consider recommendations to City Council on the preferred City policy regarding the sales and consumption of alcoholic beverages at City Sponsored special events. Community Services Department Director Robert Lennox provided staff report. After some discussion regarding the topic, the Commission decided on two options. 1. 3 out of 2 Commissioners were in favor to recommend that City Council authorize the sale of alcohol with a cup limit not to exceed two (2) cups per person, 21 years of age or older, for authorized events less than four (4) hours in duration, but no cup limit for authorized events exceeding four (4) hours in duration. 2. 2 out of 3 Commissioners were in favor to recommend to City Council to authorize the sale of alcohol with a cup limit not exceed two (2) cups per person, 21 years of age or older, for authorized events less than four (4) hours in duration, and a cup limit not exceed four (4) cups per person 21 years of age or older for authorized events greater than four (4) hours in duration by a 2-3 vote. 8.3. Quimby Excess Parkland Dedication Credit Policy Review Discuss potential changes to the City’s Quimby Ordinance No. 2016-193 regarding modifications to Section 9.55.115 “Procedure for Credit of Excess Park Dedication”; and City of Menifee Parks, Recreation, and Trails Commission Agenda September 1, 2016 Page 2 Provide direction to staff to return to Planning Commission and the Parks, Recreation and Trails Commission with a proposed amendment to the code, pending legal review by the City Attorney. Community Services Department Director Robert Lennox provided staff report. After a brief discussion the Commission agreed to continue the item. 9. COMMUNITY SERVICES DIRECTOR COMMENTS 9.1. Parks in Progress Update 9.2. Recreation Division Report 9.3. Special Events Update 9.4. Capital Improvement Program Update 9.5. Maintenance Division Report Community Services Director Robert Lennox gave a brief update on Item 9.1 Parks in progress. Community Services Recreation Supervisor Jason Hendrix provided update on Recreation Division activities, Item 9.2 and upcoming Special Events, Item 9.3. Parks & Landscape Superintendent Joe Solano provided update Capital Improvement Project update and Maintenance Division update, Items 9.4 and 9.5. 10.COMMISSIONER REPORTS ON COMMITTEE ACTIVITIES None. 11.FUTURE AGENDA REQUESTS FROM COMMISSIONERS: Items Scheduled for Future Agendas: Large Animal Sanctuary “Next-Gen” Housing fee analysis Docents Program for Parks Public Art in the Park E.L. Pete Peterson Dog Park Update Street Banner Program (pending design specification) Planting vegetation throughout Menifee Parks that attracts butterflies and birds. Invite YAC to contribute ideas in regards to recreation. 12.ADJOURNMENT Meeting was adjourned at 7:47 PM __________________________________ Bruni Reyes, Administrative Analyst City of Menifee Parks, Recreation, and Trails Commission Agenda September 1, 2016 Page 3 CITY OF MENIFEE ----------------------------------------------------------------------------------------------------------- SUBJECT: Grant Application to the California Youth Soccer and Recreation Development Program for the Lazy Creek Park Enhancements Project MEETING DATE: October 6, 2016 TO: Commission Chair and Commissioners PREPARED BY: Bruni Reyes, Administrative Analyst APPROVED BY: Robert Lennox, Community Services Director ------------------------------------------------------------------------------------------------------------ RECOMMENDED ACTION 1. Recommend the City Council adopt Resolution No. 16-569 for the approval
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